How To: Backup & Restore a Timeslips Database

How To: Backup & Restore a Timeslips Database
A Timeslips® database contains data related to a user’s time, client-related expenses, bills, accounts
receivable and funds transactions. It contains custom bill designs (layouts) and both standard and
custom reports. When the Backup command is used from within the program, all of this data is
compressed and saved within a single, backup file.
To Manually Backup the Database –
1. From the File menu, select Backup…
2. The Back Up Current Database dialog box appears. Click on the Yes button to begin the
a. This window shows the path of the database to be backed up
b. It also shows when the last backup was made and where it was stored (Hint: If you
need to know this information, this is a good place to find it.)
c. The user has the option to include any subfolders in the backup
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3. A browser window will appear. Select where you want the backup file to be located and name
the file.
a. Tip: Give your backup a unique name. You may include the date of the backup in the
name, or give it the name of the day of the week on which the backup was performed
b. It is also a good idea to back up your file on a network drive (which will have its own
backup made) or on a portable drive that is away from the network
Timeslips also has the ability to make Scheduled Backups so that users don’t have to do it
themselves. In order to set up this feature –
1. From the File menu, select Schedule Backups…
2. The Schedule Backups dialog box appears. To set up a schedule of automatic backups, click
on the gold “plus” symbol on the toolbar.
3. This opens up the Schedule Backups Wizard. On the first screen, select the frequency for
automated backups: Daily, Weekly or Once, for a one-time backup on a specific day and time.
Click Next after you make your selection
4. On the next screen, select the time of day and frequency. Click Next after you make your
5. Select a file name for your backup and a path for its location. Most users choose the option to
include the backup date in the file name. Click Next after you make your selection
6. The wizard will take you to the final screen which confirms your rule for scheduled backups
has been established, and shows your selections. Click Finish to save your settings and
return to the Scheduled Backups dialog box
So now something’s happened, and you need that backup! The opposite of “backup” is “restore” and
that feature is also available in Timeslips. To restore a backup –
1. From the File menu, select Restore…
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2. The Restore a Backup dialog box appears
a. The file path of the last known backup made from within Timeslips is displayed. If you
don’t want that backup, use the Browse button to select the backup file you want
b. Choose the database that will receive the backup. Your current database is the default
value, but you can also decide to choose another database location
c. IMPORTANT: By default, Timeslips will enable a feature that makes an emergency
backup of your database before restoring your data. The emergency backup will be
automatically named ORIGINAL.BKU. Be sure those checkboxes are marked.
3. Click on the OK button to begin the restore process
Question: What happens if your data is so damaged that you can’t even open Timeslips and get in
the program to restore a database?
Answer: Timeslips backup files are actually zip files! Find a backup and copy and paste it to another
location. Rename the copy so that it ends in .ZIP. You may then use an extraction application to
unzip the file and copy the data tables back to your database location.
Be sure to call Andrea Prigot (New York), Dana Riel (Washington, D.C.) or Jack Schaller
(Pennsylvania) if you need more information or assistance. We can be reached at 1-877-ELS-0555,
or through our web site at
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All Rights Reserved
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