pool party agreement form

Norris E. Rock Memorial Swimming Pool Private Party Rental Application Name/Organization: _____________________________________________________________ Address: ______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ Phone: ________________________________________________________________________ Date Requested: ________________________________________________________________ Rain Date Requested (optional for additional fee):_____________________________________ Requested Category (please check): Price Selection 29 Count and Below 1 Hour Party‐ 6:30 p.m.‐ 7:30 p.m. $150 2 Hour Party‐ 6:30 p.m.‐ 8:30 p.m. $200 1 Hour Party‐ 6:30 p.m.‐ 7:30 p.m. $200 2 Hour Party‐ 6:30 p.m.‐ 8:30 p.m. $250 1 Hour Party‐ 6:30 p.m.‐ 7:30 p.m. $250 2 Hour Party‐ 6:30 p.m.‐ 8:30 p.m. $300 30 ‐ 59 Count 60 ‐ 74 Count Note: Parties with 75 counts or more require additional guard at an extra $20 per hour. Private Party Reservation Policy  A $50 deposit is needed at the time you schedule the reservation. Only one date can be reserved for that deposit. This deposit will be applied to your party. If you would like to schedule a rain date, an additional $50 non‐refundable deposit will be necessary for the additional day reservation. The rain date reservation deposit will not be applied to party.  The balance remaining for the party is due before the date of the rental.  Patrons are free to arrive 30 minutes prior to set their party up. However, entrance into the water may not be accessed until the scheduled start time.  At the end of your party you are asked to vacate the premise promptly after. For any time stayed beyond the end time a $20.00 per 15 minute fee will be applied. We ask you remove all party debris and place in the proper trash receptacles.  Norris Rock Memorial Pool understands that weather may be an issue and cancellations may occur due to weather. If the weather is determined not acceptable prior to your arrival, a check will be made from the Town’s Finance Department within two weeks. Conditions that warrant closure for a private party are temperature, rain at your arrival time, thunder/lightning and excessive wind.  If the conditions before your start time warrant a cancellation of your party we will make every attempt to contact you using your provided phone number between 30 and 60 minutes before your scheduled start time. If such a determination has been made but you wish to continue your party in cooler temperatures and periods of rain (excluding thunder and lightning) and wind you may do so with no change in fee.  If the weather changes at or after your scheduled party start time and the pool management determines it is not acceptable to continue the party, you will be advised that you have the option to continue your party if you wish as long as there is no thunder/ lightning or you may be refunded a portion of your party in half hour increments for the unused portion of your party from the time the pool is vacated until the scheduled end of your party. Under no circumstances will the Town allow a party to continue during periods of thunder and lightning. If you wish to remain at the pool and continue your party regardless or temperature and rain you may do so with no change in fee.  If there is thunder/lightning during your party and you wish to remain at the pool you will be asked to exit the water and wait until official notification from pool management.  In the event you cancel your reservation for any other reason your deposit will not be refunded.  If you scheduled a private party and don’t show up within the first 15 minutes, pool management reserves the right to assume you are not arriving and will be closing the pool. In this case, your deposit will not be refunded.  A person over the age of 21 needs to be present at all times.  A $30 Non‐Sufficient Fund Fee applies. By signing below you understand the above policy: Signature: _______________________________________________ Date: ________________________ For office use only: Amount of Deposit Received: $ Amount of Deposit Received for Rain Date: $ Check Number: Cash: Logged By: $