Equinox 2015 Application

Equinox 2015 Application
Equinox is the premier boutique event for the architecture and design community across Australia. 2015
sees more options available to participate in Equinox with 3 free-style size areas available to select from.
However, we allocate a certain number of each size to each event depending on the venue. This means
that we may sell-out of some sizes as the bookings are received. Should your preferred option be
unavailable we will let you know immediately so that you may consider an alternative option.
2015 Schedule of Events

Exhibit
Space
2.0 x 2.0 L/M
City
Exhibit
Space
4.0 x 2.0 L/M
21 May
Brisbane
$4,650
$3,650
$2,850
18 June
Townsville
$3,950
$3,450
$2,350
16 July
Darwin
$3,950
$3,450
$2,350
10 September
Perth
$4,650
$3,650
$2,850
24 September
Melbourne
$4,650
$3,650
$2,850
15 October
Sydney
$4,650
$3,650
$2,850
29 October
Brisbane
$4,650
$3,650
$2,850
12 November
Canberra
$3,950
$3,250
$2,150
19 November
Hobart
$3,950
$3,250
$2,150
to
select
*Dates are subject to confirmation due to venue availability.
Last updated: 09/04/2015
Exhibit
Space
3.0 x 2.0 L/M

Date*
to
select

to
select
All prices are exclusive of GST
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Equinox Terms & Conditions
SPACE
You will be allocated an area as requested in which to set up your display. You may utilise this area in
any manner you choose but you must not set up outside of this area. The price does not include the
provision of lighting, monitors, tables or tablecloths. We recommend you bring adequate
lighting, electrical leads and power boards as additional fees will apply if you need AIS to
provide these. Tables and tablecloths must be hired from AIS - an ‘Equinox Display
Requirements’ form will be sent to you on confirmation of booking acceptance.
DOOR PRIZES
If you choose to, you may offer a door prize so that you can collect business cards. Due to time
constraints only prizes valued over $250 will be drawn and announced as part of the evening.
EVENT PAYMENT PROCESS
Deposit Invoices – 50% of Total Event Cost
Upon acceptance of your approved Booking Request, a 50% deposit invoice will be issued between
approval date but within 90 days of the event (payable under our standard 14 day trading terms).
Bookings are not guaranteed until your deposit payment has been received by AIS.
Balance Invoices – 50% Balance of Event Cost
The balance invoice for each event will be issued within 45-60 days of the event, and is due and payable
30 days prior to the event date.
CANCELLATION POLICY
Cancellations must be submitted in writing and the following cancellation fees apply:
Cancellation
Period
(Days prior to the
event)
Cancellation Fee Applicable
More than 120 days
Payment fully refundable.
120 - 90 days
50% of event fee
Less than 90 days
100% of event fee
GENERAL
You may have up to 3 representatives attend included in the price. Additional representatives will incur a
fee of $60 per person. Receipt of your Booking Request by AIS does not constitute a confirmed
booking. If your Booking Request is accepted, a confirmation will be issued shortly after receipt. Please
feel free to invite your architectural clients to the event but ensure that all are architects, designers,
project managers, builders etc. As Equinox is strictly for industry professionals, representatives or staff
of your clients such as retailers or suppliers/manufacturers will not be permitted at the event.
Last updated: 09/04/2015
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Equinox 2015 Application
CONTACT AND AUTHORISATION
By completing the following section, I am confirming that I have read and agreed to the EQUINOX
BOOKING TERMS AND CONDITIONS.
Company Name:
Authorised Contact
Name:
Phone:
Email:
I agree to the Terms & Conditions as stated in this document
Signature:
Date:
/
_/
Accounts Contact:
Name:
Phone:
Email:
Postal Address:
Please send your completed form to:
Email: [email protected]
Fax:
1300 788 009 (within Australia)
+61 7 3112 4076 (outside Australia)
For more information please contact us on 1300 765 428 or email [email protected]australia.com
Or visit the Equinox website www.equinoxevents.com.au
Last updated: 09/04/2015
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