2015 Watertown Mom & Baby Expo

2015 Watertown Mom & Baby Expo
REGISTRATION PACKET
Presented by FIT4MOM of Watertown
April 18, 2015 – 10am to 3pm
Presented by
Dulles State Office Building
317 Washington Street
Watertown, New York
Join us for Watertown’s Mom & Baby Expo!
The annual Mom & Baby Expo showcases businesses, organizations and
individuals from all over Upstate New York who offer services and products to
Moms, children and families. This is a fantastic opportunity for you to highlight
what you have to offer our community. The event is free to the public and there
will be many fantastic giveaways as well. We expect to draw hundreds of families
to this great event again this year.
Attached you will find a registration packet that outlines how you can
participate and get your business noticed. Take advantage of this chance to
connect with your customer one on one in a fun and engaging atmosphere.
Please contact Kristin Janz for more information and with any questions.
We look forward to seeing you at the Mom & Baby Expo in April!
REGISTER BEFORE FEB 28nd AND SAVE $20!
2015 Watertown Mom & Baby Expo
April 18, 2015 – 10am to 3pm – Dulles State Office Bldg, - Watertown,
NY
Vendor & Sponsor Information
May 3,
EARLY REGISTRATION: Register before Feb 28th & save $20!
Basic Vendor: $100 $80 ~ Professional Presence
 One 6’ table with 2 chairs
 Business name listed on Expo webpage
Deluxe Vendor: $150 $130 ~ Get Noticed
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One 6’ table with 2 chairs
Social media business mentions and tags. We have over Facebook 600 fans!
Business name and link to your website listed on the Expo webpage
Printed promotional item inserted in 250 swag bags given to first 250 guests
(Item MUST be received by April 12th, no food please)
Need more space? Looking for more business exposure?
Consider becoming an Expo Platinum Sponsor or see registration
form for additional table & space options.
Platinum Sponsor: $275 $255 ~ Best Visibility & Branding
LOTS OF SPACE!
 Two 6’ tables with 2 chairs and an additional vendor space to set up your own
racks, shelves & displays - $240 value
 Printed promotional item (brochure, coupon, etc.) inserted into 250 swag bags
given to first 250 guests (Item MUST be received by April 12th, no food please)
LOTS OF EXPOSURE!
 Business logo with link to your website on Expo webpage
 Business logo on all Expo marketing materials (print and email campaigns)
 Weekly social media business mention on Facebook page with over 600 fans.
Includes your business logo, website link and tags
 Please email business artwork/logo at time of registration (.jpg file in at least 300
dpi)
Kristin Janz – Mom & Baby Expo ~ PO Box 902, Watertown, NY 13601 ~ [email protected]
315.921.3170 ~ http://watertown.fit4mom.com/latest/mom-baby-expo
2015 Watertown Mom & Baby Expo
April 18, 2015 – 10am to 3pm – Dulles State Office Bldg, - Watertown,
NY
TERMS
May 3,
Please read the following carefully. Do not hesitate to contact us with any
questions. We are happy to assist you and look forward to your participation
in the Watertown Mom & Baby Expo this year.
 Payment must be remitted with registration form & waiver. Registration is firstcome, first-serve. Space is limited. Vendor space cannot be held without
payment.
 We assume no responsibility for lost or undelivered registration forms.
 Table sharing is not allowed. Enjoy this space as your own. Your business
deserves it!
 Event set up begins at 8:45am on April 18th. Please plan to attend the entire
event. Breakdown will begin no earlier than 3pm.
 All participants are encouraged to offer a giveaway or raffle at your table. A list
of vendors offering giveaways will be included in each swag bag. This will attract
and drive more people to your space. Please include giveaway info on
registration form.
 Swag bag materials must be received by April 12th. Items received after this date
are not guaranteed to be in bags. Please send them to the address listed on
registration form. Local drop-off may be available. No food items in swag bags
please.
 Please provide digital artwork in .jpg format with a resolution of at least 300 dpi
and email it to [email protected]
 We assume no responsibility for typographical errors within the work you supply.
 We reserve the right to limit the number of vendors from the same industry.
 There are no refunds.
 INDEPENDENT CONSULTANTS: We reserve the right to limit one sales consultant
per direct marketing company. Each will be accepted on a first-come basis with
paid registration (ex: It Works, Thirty-One, Scentsy, Origami Owl, Mary Kay etc).
 NON-PROFIT ORGANIZATIONS: Please contact us directly if you are interested in
participating.
Thank you for helping make this event a success!
Kristin Janz – Mom & Baby Expo ~ PO Box 902, Watertown, NY 13601 ~ [email protected]
315.921.3170 ~ http://watertown.fit4mom.com/latest/mom-baby-expo
2015 Watertown Mom & Baby Expo
April 18, 2015 – 10am to 3pm – Dulles State Office Bldg, - Watertown,
NY
Registration Form
May 3,
Please submit this completed Registration Form and Waiver to:
Kristin Janz - Mom & Baby Expo, PO Box 902, Watertown, NY 13601
Business/Organization:_______________________________________________________________
Contact Person:___________________________________Website:___________________________
Mailing Address:_____________________________________________________________________
Phone: ______________________________ Email: ________________________________________
Are you offering a giveaway or raffle at your booth? Please describe below and include retail value:
__________________________________________________________________________________
Will you be selling products at your booth during the event? _________________________________
REGISTER AS: (Choose one)
 Basic Vendor
$100 $80
 Deluxe Vendor
$150 $130
 Platinum Event Sponsor
$275 $255
 Non-Profit Organization
No charge
ADDITIONAL OPTIONS:
 Additional 6’ table
$80
(Price includes one additional 6-foot table set up at you space. This option is included in
Platinum Sponsor package.)
 Additional Space/No Table
$60
(Price includes the opportunity to expand your vendor space in order to set up your own
tables, racks, displays etc. This option is included in Platinum Sponsor package.)
TOTAL $__________ Due with registration
PAYMENT:
 Cash

Check/Money Order (Please make payable to “Kristin Janz - Mom & Baby Expo”.)
Please submit this completed this registration form and waiver (next page) to:
Kristin Janz - Mom & Baby Expo, PO Box 902, Watertown, NY 13601
Kristin Janz – Mom & Baby Expo ~ PO Box 902, Watertown, NY 13601 ~ [email protected]
315.921.3170 ~ http://watertown.fit4mom.com/latest/mom-baby-expo
2015 Watertown Mom & Baby Expo
April 18, 2015 – 10am to 3pm – Dulles State Office Bldg, - Watertown,
NY
FIT4MOM of Watertown - 2015 Watertown Mom & Baby Expo
May 3,
WAIVER OF LIABILITY AND HOLD HARMLESS AGREEMENT
1. In consideration for receiving permission to participate in the Watertown Mom & Baby Expo (hereinafter
referred to as "Event") to be held on April 18, 2015 at the Dulles State Office Building, I hereby release,
waive, discharge and covenant not to sue FIT4MOM of Watertown, its officers, servants, agents and
employees (hereinafter referred to as "releasees") from any and all liability, claims, demands, actions and
causes of action whatsoever arising out of or relating to any loss, damage or injury, including death, that may
be sustained by me, or to any property belonging to me, whether caused by the negligence of the releasees,
or otherwise, while participating in the Event, or while in, on or upon the premises where the Event is being
conducted, while in transit to or from the premises, or in any place or places connected with the Event.
2. I am fully aware of risks and hazards connected with being on the premises and participating in the Event,
and I am fully aware that there may be risks and hazards unknown to me connected with being on the
premises and participating in the Event, and I hereby elect to voluntarily participate in the Event, to enter
upon the above named premises and engage in activities knowing that conditions may be hazardous, or may
become hazardous or dangerous to me and my property. I voluntarily assume full responsibility for any risks
of loss, property damage or personal injury, including death, that may be sustained by me, or any loss or
damage to property owned by me, as a result of my being a participant in the Event, whether caused by the
negligence of releasees or otherwise.
3. I further hereby agree to indemnify and save and hold harmless the releasees and each of them, from any
loss, liability, damage or costs they may incur due to my participation in the Event, whether caused by the
negligence of any or all of the releasees, or otherwise.
4. It is my express intent that this Release shall bind the members of my family and spouse, if I am alive, and
my heirs, assigns and personal representative, if I am deceased, and shall be deemed as a Release, Waiver,
Discharge and Covenant Not to Sue the above named releasees.
In signing this release, I acknowledge and represent that:
A. I have read the foregoing release, understand it, and sign it voluntarily as my own free act and deed;
B. No oral representation, statements or inducements, apart from the foregoing written agreement, have
been made;
C. I am at least eighteen (18) years of age and fully competent; and
D. I execute this Release for full, adequate and complete consideration fully intending to be bound by same.
I have read and fully understand this document.
Signature:________________________________________________ Date: _________________
Printed Name: ____________________________________________
Business Name: __________________________________________
Kristin Janz – Mom & Baby Expo ~ PO Box 902, Watertown, NY 13601 ~ [email protected]
315.921.3170 ~ http://watertown.fit4mom.com/latest/mom-baby-expo