SUNNYMEAD SCHOOL - HOME AND SCHOOL ASSOCIATION

SUNNYMEAD SCHOOL - HOME AND SCHOOL ASSOCIATION
15TH ALMOST ANNUAL BASKET AUCTION
FRIDAY MARCH 20, 2015
Dear Sunnymead Families,
This packet contains important information regarding this year’s Basket Auction. In an effort to
reduce the amount of paper sent home about this event, this family packet will be the only hard
copy that you will receive. The entire packet is available on the Sunnymead School website under
the HSA home page tab. Please review the contents of this packet carefully and refer any related
questions to the contacts listed below.
The Basket Auction is by far the most important fundraising event for the Sunnymead Home and
School Association. All of the net proceeds from this event are used for the benefit of all the children
attending Sunnymead. Your donations are a very important part of the event and we thank you for
all of your help and assistance in making the 2015 Basket Auction a success.
We are requesting donations be made to grade level baskets, family baskets & spirit baskets.
Optional donations can be made for program advertisements. If you prefer a monetary contribution,
we can purchase items on your behalf.
After reviewing this information, please order your tickets. We want you to come out and enjoy this
fun evening of friends, family, faculty and great prizes. This is a wonderful opportunity to meet
other Sunnymead families. We hope that you go home a winner on Friday night March 20, 2015.
Thanking you in advance for your generosity. Your time of volunteering and donations will make
our event a successful FUNdraiser.
Irene Vandermeer
Sunnymead HSA - Basket Auction Committee
PACKET CONTENTS:
Ticket Sales ……………………………………………………….. pgs. 2-5
Contact: Brenda Marley 609.915.8446 [email protected]
Family Baskets……………………………………………………. pgs. 6-7
Contact: Jen Dima 908.359.9480 [email protected]
Grade Level Baskets & Spirit Baskets………………….…. pg. 8
Contact: Jeannine Salisbury [email protected]
Corporate Solicitation………………………………………….. pgs. 9-10
Contact: Irene Vandermeer 732.910.4778 [email protected]
Volunteer Opportunities……………………………………….. pg. 11
Contact: Danielle Scott [email protected]
Dessert Donations………………………………………………… pg. 12
Contact: Cathi Psemeneki
[email protected]
SUNNYMEAD HOME AND SCHOOL ASSOCIATION
PRESENTS
TH
THE 15 ALMOST ANNUAL BASKET AUCTION
“Crystal Bright Future”
When: Friday March 20, 2015
Doors Open at 6:00 PM
Auction Starts at 7:30 PM
Where: Polish Falcon Catering Hall
140 Falcon Rd. Hillsborough, NJ
Cost: $ 20.00
Admission Price includes: Beverages & Tray of Desserts per Table
PLUS
One Sheet of Level 1 Tickets (26 tickets per sheet)
***** Special Bonus ***** Current HSA Members will receive 1 Grand Prize Ticket Also *****
We will have reserved seating on a first come, first served basis. Purchase tickets early!
There are 2 ticket forms attached. One is to order your Admission Ticket (s).
The other form is to pre-order your Basket Auction Tickets and Combo Packages.
PLEASE FILL OUT BOTH FORMS.
Here are a few important details that you should read before you return the attached forms:
All Admission/Ticket orders must be received by March 6, 2015.
Get your group of family/friends/staff together early, we cannot guarantee that you will be
seated together if received too late.
All checks should be made payable to: SUNNYMEAD HSA. There will be a fee for returned
checks of $ 15.00.
No one under 18 years old will be permitted.
Any questions about purchasing tickets, please call:
Brenda Marley 609.915.8446 or email: [email protected]
All ticket packages and admission tickets will be available for pick
up at Polish Falcon Catering Hall at the entry door starting at
6:00pm March 20, 2015.
Pg. 2
Sunnymead HSA’s 15th Almost Annual Basket Auction
Friday March 20, 2015 – 6:00 PM
Polish Falcons Catering Hall – 140 Falcon Rd., Hillsborough NJ
ADMISSION TICKET(S) ORDER FORM
PLAN A: Buy a table for 8
What you need to provide to us:
1) Check for $160.00 (One person in your group should send this form)
2) Tell us the 7 friends that are sitting at the table with you.
Your Name:__________________________________________
2.______________________________________________
3.______________________________________________
4.______________________________________________
5.______________________________________________
6.______________________________________________
7.______________________________________________________
8.______________________________________________________
Contact Name (for Group):_________________________________
E-mail: ______________________ Phone #:_____________
Child's Name:_________________ Teacher: _____________
PLAN B: First Come, First Served
We are seating people on a first come, first served basis!
If you want to sit with specific friends, but you aren't a party of 8:
1) Tell us who you would like to sit with
(One person in your group should send in this form.)
2) Provide us with admission checks for each of those named or one check for the
group. (No group orders will be processed without a check to cover the whole group.)
3) If you choose Plan B the remaining seats at the table will be randomly assigned.
Your Name:__________________________________________
2.______________________________________________
3.______________________________________________
4.______________________________________________
5.______________________________________________
6.______________________________________________
7.______________________________________________________
Contact Name (for Group):_________________________________
E-mail: _______________________ Phone #:_____________
Child's Name:_________________ Teacher: _____________
Number of Admission Tickets: ______ x $20.00 =___________
Pg. 3
Sunnymead HSA’s 15th Almost Annual Basket Auction
Friday March 20, 2015 – 6:00 PM
Polish Falcons Catering Hall – 140 Falcon Rd., Hillsborough NJ
Basket Ticket Order Form
Name: ______________________________________________________________________
Phone: _____________________E-Mail: ________________________________________
Child’s Name: _________________________Teacher: ______________________________
Level
I
1 Sheet – 26 tickets
Quantity
Price
Total
$10 per sheet
II
1 Sheet – 26 tickets
$13 per sheet
Grade Level
1 Sheet – 26 tickets
Grand Prize
Tickets
1, 3, 5 or 7
$15 per sheet
1 for $ 5
3 for $ 10
5 for $ 15
7 for $ 20
Combo Pack I
2 Sheets Level I
1 Sheet Level II
$25
HSA MEMBER $20
by 3/6/15
Combo Pack II
2 Sheet Level I
2 Sheets Level II
$35
HSA MEMBER $30
by 3/6/15
Combo Pack III
2 Sheet Level I
2 Sheet Level II
1 Sheet Grade Level
$40
HSA MEMBER $35
by 3/6/15
Crystal Combo
Pack
2 Sheet Level I
2 Sheet Level II
1 Sheet Grade Level
5 Grand Prize Tickets
$50
HSA MEMBER $45
by 3/6/15
Total Amount Enclosed for BASKET TICKETS:
___________________
TOTAL AMOUNT ADMISSION & BASKET TICKETS: ___________________
Pg. 4
TICKET PRICING
Level I Ticket Sheet:
Level II Ticket Sheet:
Grade Level Sheet:
$10.00
$13.00
$15.00
What does a sheet of tickets look like?
Grand Prize Tickets:
1 for
3 for
5 for
7 for
$ 5.00
$ 10.00
$ 15.00
$ 20.00
Basket Pricing:
•
•
•
•
Level I : Value of baskets are less than $75.
Level II: Value of baskets are greater than $75 and less than $200.
Grade Level Baskets: Contributions from every grade level at Sunnymead School –
Values range $ 100 - $ 200
Grand Prizes: Value of prizes greater than $ 200.
4 COMBO PACKS are available:
COMBO PACK I: $25.00
That's a savings of $ 8.00 !
2 sheets of Level I
1 sheet of Level II
COMBO PACK III: $ 40.00
That’s a savings of $21.00 !
2 sheet Level I
2 sheet Level II
1 sheet Grade Level Baskets
COMBO PACK II: $35.00
That's a savings of $ 11.00 !
2 sheet Level I
2 sheets Level II
CRYSTAL COMBO PACK: $ 50.00
That’s a savings of $26.00 !
2 sheet Level I
2 sheet Level II
1 sheet Grade Level Baskets
5 Grand Prize Tickets
***** Special Bonus ***** Current HSA members $5.00 Discount on all Combo Packs
Must be purchased before March 6, 2015 for Discount.
Interested in becoming an HSA member, please contact Natalie Genovese
By email: [email protected]
Pg. 5
Sunnymead HSA’s 15th Almost Annual Basket Auction
Friday March 20, 2015 – 6:00 PM
Polish Falcons Catering Hall – 140 Falcon Rd., Hillsborough NJ
FAMILY & FACULTY BASKET DONATION
Family and Faculty Basket Donations:
Sunnymead Families and Staff Members who donate a basket or basket items earn basket
tickets for the basket auction.
When donating for a basket:
First - think of a theme
Second - collect donations or donate your own items
Third - make arrangements for delivery/pickup of your donation, see below
How to Receive Free Tickets:
Basket Donation Value
Tickets Received
$50.00 - $75.00 (LEVEL 1) 1 ticket sheet for baskets valued $50.00 up to & including
Blue
$75.00
$76.00 - $200.00 (LEVEL 2) 1 ticket sheet for baskets valued $76.00 up to & including
Yellow
$200.00
OVER $200.00 (GRAND) 5 Grand Prize Tickets for baskets valued over $200.00
Pink
• All donations received must be NEW and in original store labeled condition.
• When a single family or staff member donates a basket you will receive a ticket
sheet for the total value of EACH basket donated. For example: If you donate 3
baskets, you will receive 3 ticket sheets based on the value of each basket (as
long as the value is greater than $50.00).
• If multiple families/ staff members donate to one basket, the basket value is
divided amongst the families donating and the appropriate ticket sheet/grand
prize tickets will be provided. For example: If 2 families donate one basket for a
value totaling $150.00. The $150.00 is divided by 2 = $75.00. Each family
would receive tickets for baskets in LEVEL 1 OR the families/staff members can
share 1 ticket sheet for baskets in LEVEL 2.
• All donations made are separate from donations made to grade level baskets.
All baskets must have a face value of at least $50 for ticket purposes. The basket
auction program will include the names of ALL that donate either monetarily or
materially to the auction regardless of value.
WE MUST RECEIVE ALL DONATIONS BY FRIDAY, MARCH 6, 2015 FOR LISTING IN
OUR PRINTED PROGRAM.
Contact Jen Dima with questions at 908-359-9480 or [email protected]
As a special Thank you! Every child that donates will enjoy eating their lunch with
their teacher on a special day. (Date determined by the teacher.)
Pg. 6
Return this form with your donation via backpack addressed to
The Basket Auction Committee – Jen Dima
Family Basket Donation Form
Family/Sunnymead Staff name(s):
Child(rens)
Teacher(s)________________________________________________________________________
Phone:
Email:
Dollar value of your donation $_______________________________________
Basket Theme Name __________________________________________________
Please call: AM
or
PM
to arrange:
Pick up
(Circle one)
or
Drop off
our Basket.
(Circle one)
Monetary Donation Form
Please accept this monetary donation of $
Family Name:
Phone:
Email:
Child’s Name & Teacher:
Phone:
Email:
For questions, drop off or pick up information, please contact Jen Dima
908-359-9480 or [email protected] Thank you.
Pg. 7
Sunnymead HSA’s 15th Almost Annual Basket Auction
Friday March 20, 2015 – 6:00 PM
Polish Falcons Catering Hall – 140 Falcon Rd., Hillsborough NJ
GRADE LEVEL BASKET DONATION
Dear Sunnymead Families,
The 15th Almost Annual Basket Auction will be upon us very soon. We are asking each
family to participate by collecting items according to the theme that has been chosen for
your grade level. The themes are as follows:
Pre-K & K - Outdoor Fun
1st Grade
- Board Games
2nd Grade
- Family Movie/Activity Night
3rd Grade
- Shop Til’ You Drop
4th Grade
- Video Gaming
Please label your donation with your name, grade level and attach the form below.
BONUS **** The grade level that brings in the most items will win a pizza party.
Please send in your donations by March 6, 2015 via your child directly. If you are donating
a large item, please contact me so arrangements can be made for pick up. Monetary
donations will be used to purchase items for grade level contribution.
If you have any questions please feel free to contact me at [email protected]
Jeannine Salisbury
Classroom Basket Chair
**********************************
*******************************
Student’s Name: ________________________________________________Grade __________
Item Donating:
Check Donation:
________________________________________________
________________________________________________
Pg. 8
Pg. 9
SUNNYMEAD SCHOOL
55 Sunnymead Road•Hillsborough•NJ•08844-4628•(908) 431-6600
15th Almost Annual Basket Auction Donation Request Form
Sunnymead School Donation Coordinator:
Irene Vandermeer
Phone: 732.910.4778
Email: [email protected]
Sunnymead School - Home and School Association
New Jersey Non for Profit status 501 (c) (3)
Federal Identification Number: 33-1080809
Business/Family Name: _____________________________________________________________________
Address: _________________________________________________________________________________
__________________________________________________________________________________
Phone/Email: _____________________________________________________________________________
________ A.) Your monetary contribution:
$ _____________
All checks are payable to: Sunnymead Home and School Association, please mail directly to:
Sunnymead School
55 Sunnymead Rd.
Hillsborough, NJ 08844
Attn: Irene Vandermeer - Basket Auction
_________B.) Your Product/Basket/Service contribution ___________________________________
Value: ___________________________________
If you require a pickup of your donation, please let us know: Pickup Contact 732-910-4778
(Last day for pickup Friday, March 6th , 2015)
Would you like to advertise in our Basket Auction Program?
Mark your option below, return this form with your check, payable to:
Sunnymead Home and School Association. Any questions, contact your Donation Coordinator directly.
_____ Full Page Ad (5.5”X8.5”) $100.00
A full page ad of your design choice will be printed in our Basket Auction Program. The program will be given to all
attending the Basket Auction. Historical Attendance of over 300.
_____ Half Page Ad (5.5” X 4”) $50.00
A half page ad of your design choice will be printed in our Basket Auction Program. The program will be given to all
attending the Basket Auction. Historical Attendance of over 300.
_____ Quarter Page Ad (Business Card size) $25.00
A Quarter Page ad of your Business Card will be printed in our Basket Auction Program. The program will be given to
all attending the Basket Auction. Historical Attendance of over 300.
Please fax your Donation Form response to our Donation Chairperson : Irene Vandermeer at 908-281-0893.
Pg. 10
Sunnymead HSA’s 15th Almost Annual Basket Auction
Friday March 20, 2015 – 6:00 PM
Polish Falcons Catering Hall – 140 Falcon Rd., Hillsborough NJ
HELP WANTED
IN ORDER FOR THE BASKET AUCTION TO SUCCEED WE NEED YOUR HELP.
THE FOLLOWING GIVES A BRIEF DESCRIPTION OF OUR SUBCOMMITTEES.
BASKET WRAPPING – Times and dates will vary during March 1-13, 2015.
Location for wrapping is 62 Falcon Rd.
PROGRAM - Computer input of our baskets info as we collect, wrap and set baskets for
our program. Computer knowledge of Excel, Word or Google Drive is required.
SET UP BASKETS – The day of the Auction help to load and unload Baskets for transport,
& help with arranging and displaying of Baskets as they are delivered to the Polish Falcons
Catering Hall 12-2pm.
TICKET SALES – The night of the Auction we need help at the entry for distribution of paid
Admission and Basket Tickets packets, plus sales of same for walk-ins
30 minute assignment 5:30 – 7:30 and during the intermission.
RUNNERS – The night of the Auction, help handing out the baskets to the winners
30 minute assignment during 7:30 – 10:30.
CLEANUP – The night of the Auction after all the fun, we will need to clean the Catering
Hall to broom swept condition.
CALLERS – The night of the Auction, need callers to pull winning tickets and announce
numbers – 30 minute assignment – 7:30-10:30.
50/50 RAFFLE – The night of Auction, we need volunteers sell raffle tickets to our
attendees.
1. Your First &
Last Name:
2. Email Address:
3. Phone Number:
4. Willing to help with:
Attn: Danielle Scott- [email protected] - Return form via backpack by Feb. 20th.
Pg. 11
Sunnymead HSA’s 15th Almost Annual Basket Auction
Friday March 20, 2015 – 6:00 PM
Polish Falcons Catering Hall – 140 Falcon Rd., Hillsborough NJ
Bake it, Buy it – Donate it !!
Please help out so we may offer a wonderful selection of Sweet Treats at our
Basket Auction.
Homemade or store bought goodies welcome!
• Return Filled Out Form By March 13, 2015.
• Return form via backpack to: Desserts Committee
• If you prefer please respond via email to:
• Cathi Psemeneki [email protected]
Name:
Email Address:
Phone Number:
Delightful Dessert Donation:
Your Delivery Option: (Check only one)
Friday, March 20th, 2015 drop-off at Polish Falcons Catering Hall
between 12:00pm and 3:00pm.
Friday, March 20th, 2015 drop-off at Sunnymead School 12:00pm-1:00pm.
Label “Basket Auction”.
Questions? Contact Cathi Psemeneki [email protected]
Pg. 12
WHAT IS A BASKET AUCTION?
(Also known as a Tricky Tray)
Friday. March 20, 2015
6:00 PM at Polish Falcons Catering Hall
140 Falcon Rd., Hillsborough, NJ
A Basket Auction or Tricky Tray is a fundraising event. Guests buy tickets, preview
items (donated items wrapped into baskets) then place tickets in containers next to
baskets in hopes they win the items contained in the basket. Once the preview ends
and tickets are deposited we start to draw the winners and deliver every prize to the
winners table. That's it! No skill, no bidding... just food, fun and a lot of luck. It’s a
great time enjoyed by adults only ~ your friends, family and Sunnymead staff.
We are proud that Sunnymead School’s Basket Auction has a reputation for being one of
the biggest Basket Auction in our community. One of the reasons for our success year
after year, is the generosity of donations from families, local businesses and corporate
advertisements. The money raised supports events and activities at Sunnymead
School. Through our fundraising efforts, Sunnymead Home and School Association has
been able to purchases such gifts as a new school sign, a public address system, stage
risers, art room kiln, digital cameras for teachers and new computers for Sunnymead
staff, faculty and most importantly our children.
If interested in learning about, volunteering for or donating to this Fundraising event,
contact Danielle Scott 732.616.6096 or [email protected]
There are many
opportunities for volunteering: Tickets Sales, Delivery, Desserts, Cleanup, Program,
Solicitation, Basket Wrapping & Runners, just to name a few. Enclosed you will find a
volunteer signup form. Please consider helping out few hours prior to or on the day of
our event, your help would be greatly appreciated. We rely on your volunteering to make
this event a success.
Thank you,
Danielle Scott
732.616.6096
[email protected]