Palm Springs Indian Wells, CA

Trailways 79th Annual Stockholders Meeting and Conference
79th Annual
Attendee Accommodations
March 8-10, 2015
Miramonte Resort & Spa
Indian Wells, CA
Palm Springs
Indian Wells, CA
Palm Springs is located 128 miles east of
Los Angeles (a 2-hour drive) and 122
miles northeast of San Diego (also, a 2hour drive). Nestled at the base of the
Santa Rosa Mountains, views throughout
the resort are awe-inspiring.
Resort Activities
The Miramonte Resort features 215
guestrooms, suites and villas. Enjoy the
signature pool with rental cabanas and
pool bar, and THE WELL® Spa with 13
treatment rooms, and two golf courses.
45000 Indian Wells Lane
Indian Wells, CA 92210
Main Phone: 760-341-2200
Resort Dining
Hotel Group Reservations Phone
Trailways Attendee Rate
$187 per night, plus tax
Group Reservation Code
# 1503042015
Group Identification Name
Trailways Stockholders Meeting
The Miramonte Resort & Spa is a special
place where you can ‘Dolce Vita" - live the
good life. The resort offers 11 expansive
acres of olive trees, fragrant citrus groves,
rose, herb and flower gardens.
The resort features two restaurants. The
Grove Artisan Kitchen is known for its
"farm to table" fresh seasonal California
cuisine ---think ranch-raised meats and
poultry, fresh Pacific seafood, housemade pastas and innovative vegetarian
You may also Reserve Your Hotel
Accommodations Online
Trailways’ group Code MUST be
included in the “Group Code”
section of the optional fields area.
Miramonte Resort & Spa is one of the
most luxurious resorts in Indian Wells,
California (Palm Springs). The two-story
Bougainvillea-covered villas welcome
you through grand archways.
The Vineyard lounge offers an extensive
California wine list, artisanal cocktails,
light fare and fire pit, all with views of the
Santa Rosa Mountains.
Miramonte Resort, California
Trailways 79th Annual Stockholders Meeting and Conference
The Palm Springs Area…
In 1957, the Hollywood duo, Desi Arnaz
and Lucille Ball, teamed up to start a
private get-away in the heart of Palm
Springs, California. Since its founding,
Indian Wells is has been famous for its
Golf Resorts, the Tennis Gardens,
Shopping, Recreation and Casinos.
Shop till You Drop
• El Paseo, the Rodeo Drive of the
Desert, offers 150 specialty shops from
Ann Taylor to Tommy Bahama, Saks Fifth
Avenue, Williams-Sonoma and more.
• Visit the Palm Desert Town Center,
Westfield Shoppingtown, or Desert Hills
Premium Outlets in nearby Cabazon
(A/X Armani Exchange, Barneys New
York, and over 100 of the world's leading
Outdoor Attractions!
Come early or stay after the conference
to enjoy this special desert oasis. If you
are seeking adventure your possibilities
are endless, too: Hot Air Ballooning,
Desert Jeep tours, or even visit the
Empire Polo grounds. The spectacular
Joshua Tree National Park is nearby. It is
where the Mojave and Colorado deserts
join to form striking rock formations.
Joshua Tree National Park
NPS photo by Robb Hannawacker
The massive Park (792,623 acres)
includes entire mountain ranges and
nearly two hundred miles of hiking
trails. It is best known for its Joshua
trees, paleontological areas, and
desert bighorn sheep. Elevations
reach 5,814 feet at Quail Mountain.
The park houses 230,300 items in its
museum collection. There are three
visitor centers and one nature center.
Minerva Hoyt, a Pasadena resident,
became concerned about the removal
of cacti and other plants to the
gardens of Los Angeles in the 1920s.
Her tireless efforts to protect this
area culminated the Joshua Tree
National Monument in 1936. Ask the
concierge about hours, admission and
Palm Springs/Indian
Entertainment &
The Spa Resort Casino
The only casino located in downtown
Palm Springs
The concierge can assist you with details
about several other casino options:
Fantasy Springs Casino
Spotlight 29 Casino (formerly
Agua Caliente Casino
79th Annual
Resort Accommodation Rate
Trailways Attendee Rate
$187 per night, plus tax
Reserve Your Guestroom(s) Today!
September 15, 2014
February 25, 2015
Special Discounted Room
Reservation Code
Enjoy Las Vegas-style gaming in beautiful
Southern California including the Spa
Resort Casino, well-located in the heart of
downtown Palm Springs.
The Resort will confirm directly to
registrants. To assure our special
discount hotel rate, attendees must
indicate they are attending the
Trailways Annual Meeting and use
special room rate code: 1503042015
It is a beautiful $100 million dollar casino
facility - Las Vegas Style - with
restaurants, lounges, slot machines, table
restaurants and beautiful design.
All Attendees are responsible for
making their own hotel reservations.
Use Trailways
Room Reservation Code
Trailways 79th Annual Stockholders Meeting and Conference
The Resort will allow guests to cancel
their hotel reservations without penalty
up to 72-hours prior to arrival.
Discounted Hotel Room Rate Ends
February 25, 2015
Trailways attendees will enjoy daily
access to high speed internet service,
self-parking and local telephone calls at
no extra cost. Amenities at the resort:
Waived Resort Fee ($28/day)
Signature "Desert Dream Bed”
Dual marble topped vanities and bath
Separate dressing area
42-inch flat screen television
MP3 Clock-Radio
In-Room Safe
Iron & board, Hair dryer
Coffee & tea maker
Telephones with data ports
Wireless Internet Access-No Charge
Palm Springs International Airport
(30 Minutes)
This airport is serviced by major airlines
including Alaska Airlines, America West,
American Airlines, Continental Airlines,
Delta Airlines/Skywest and United
Special Discounted
Room Rate Notice
The Resort’s special Trailways Attendee
Rate of only $187 per night/per room,
which includes a resort fee, will
commence on Thursday, March 5 and
end on Thursday, March 12, 2015!
Reserve Your Hotel Room Today
Trailways Conference
Special Room Rate Code
Prepayment of an individual’s first night
room and tax will be due within fourteen
days of confirmation of reservation.
Reserve Your
Hotel Reservations Online
Trailways’ Group Code
Special Hotel Rate Deadline
After February 25, 2015
The Resort is Not Required to honor
Trailways’ Discounted Attendee Rate
Travel Directions
AAA Four Diamond Property
Voted World's Best Spa Resort by Five
Star Alliance and TripAdvisor’s
Certificate of Excellence
The average cost of round-trip
transportation per person from Palm
Springs International Airport ranges from
$60-$80 per person depending upon the
mode of transportation.
Ontario (CA) Airport
(90 Minutes)
Exit Terminal to I-10 and travel Eastbound
on I-10 to Cook Street Exit and turn right
on Cook Street and travel southbound to
Hwy 111. Turn left on Hwy 111. Turn
Left to Indian Wells Lane.
Los Angeles Intl Airport
(2 Hours)
Exit terminal to 405
Freeway and travel
eastbound on 105 Freeway to 605
Freeway, then travel northbound on 605
Freeway to Freeway 60.
eastbound on Freeway 60 to I-10. Travel
Eastbound on I-10 to Cook Street Exit and
turn right on Cook Street and travel
southbound to Hwy 111.
Turn left on
Hwy 111.
Turn Left to Indian Wells Lane.
Orange County Airport
(90 Minutes)
Travel eastbound on 60 Freeway or on 91
Freeway to 60 Freeway, to I10 eastbound.
Exit Cook Street, turn right on Cook Street
and travel southbound to Hwy 111. Turn
left on Hwy 111.
Turn Left to Indian
Wells Lane.
San Diego Airport
(2 hours)
By car, Indian Wells is conveniently
reached via the Interstate 10 Freeway,
just a two hour drive from Los Angeles,
Orange County or San Diego.
Travel northbound on 15 Freeway to Hwy
79 Indio Exit, then turn right on Hwy 79
and travel east to Hwy 371 Indio turnoff
on left. Travel on Hwy 371 to Hwy 74.
Turn right on Hwy 74. Turn right on Hwy
111. Turn Left on Indian Wells Lane.
Trailways 79th Annual Stockholders Meeting and Conference
Local Ground Transportation
Sunday Golf Event
(Palm Springs Airport Only)
Trailways Golf Outing
First Lady’s Tour
Taxi/Shuttle Service
Sunday, March 8 at 12:00PM
(Shotgun Start)
Sunday, March 8 at 10:00AM
• A Valley Cabousine: (760) 340-5845
• American Cab: (760) 321-4470
• Yellow Cab of the Desert:
(760) 779-5937
• Desert Valley Shuttle: (760) 251-4020
• At Your Service Shuttle:
(760) 343-0666 OR 888-700-7888
• AM/PM Service Shuttle:
(760) 409-8826
11:00AM hotel shuttles depart.
This special Trailways event will be
held at the Indian Wells Golf Resort
(Players Course) adjacent to our
hotel. This casual Trailways outing is
sponsored by Amaya-Astron and is
open to all golfer-experience levels. It
is also informal, so all interested
golfers are encouraged to participate!
Sunday Group Tour
Palm Springs Aerial Tramway
& Dining Above the Clouds
Fee: $100 per person includes bus
transportation, Aerial Tramway ticket
and private luncheon. Reservation &
prepayment required. Bus departs
10:00AM from hotel lobby.
Car Rentals
• Hertz Rent-A-Car: (800) 654-3131
• Luxury Rent-A- Car: (877) 589-8799
Limousine & Sedan Services
• Cardiff Limousine & Transportation,
Palm Desert, CA (800)669-0355 or
(800) 546-6555
• Windsor Limousine Service LLC
Indian Wells Golf Resort
Play Format
Players will play their own ball. The
Callaway scoring system will be used
to determine each golfer's net score,
giving everyone a fair chance.
The $200 Player’s Fee includes Greens
Fees, Cart and Box Lunch (See
Registration form page 11). Register via
Trailways not the course please. Thank
Miramonte Resort & Spa, host hotel
Indian Wells Golf Course Address
44-500 Indian Wells Lane
Indian Wells, CA 92210
Phone: (760) 346 4653
Imagine panoramic views of the
Coachella Valley as you ascend Mt.
San Jacinto
This year, the First Lady’s Tour with
Jill Fiorini will go to great heights to
dine above the clouds! Join us for a
very special outing to the San Jacinto
Mountains National Park, 40 minutes
from our hotel. We’ll ride the famous
Palm Springs Aerial Tramway to
Peak’s Restaurant for a luncheon
above the clouds. The Tramway
ascends in 12-minutes (2.5-miles) to
the Mountain Station at 8,516 feet.
The new trams, added in 2000, are
sturdy and safe and carry up to 80
passengers. It is one of the world's
largest rotating tram cars. Once at
the top, watch the welcome video,
have a cocktail, visit the gift shop or
take the optional hike together,
weather permitting (3/4 mile loop).
Then, we will enjoy a private group
luncheon at Peak’s Restaurant, a
dining experience above the clouds,
with views of Coachella Valley and
San Jacinto Mountains National Park.
Trailways 79th Annual Stockholders Meeting and Conference
Highly unusual, the trams rotate
constantly, making two complete
revolution. You can see in all
directions from your seat without
This is an adventure not to be missed!
Average temperature: 30 degrees.
(March can be 22 degrees).
Please prepare for winter temperatures
and wear walking shoes. Check-out the
weather at
79th Annual
Resort Accommodation Rate
Trailways Attendee Rate
$187 per night, plus tax
The renown Indian Wells Tennis Garden
Reserve Your Guestroom(s) Today!
is located at 78-200 Miles Avenue Indian
Wells, CA (760) 200-8400
September 2014
February 25, 2015
Special Discounted Room
Reservation Code
Peak’s Restaurant Sunday Luncheon
Tentative Schedule
10:00AM – Board bus (meet at
hotel lobby)
11:00AM – Arrive at Palm Springs
Aerial Tramway
11:15AM – Ascend
11:30AM – 12:30PM – Free time
(shop, hike, watch welcome film)
12:30–2:00PM-Lunch @ Peak’s
2:30PM – Descend
2:45PM – Board bus & depart
3:45PM – Arrival at hotel (est)
Note: The Tram tickets will be
distributed by Trailways.
Did you know Palm Springs has some of
the best preserved 20 midcentury
modern architecture in the US?
The Resort will confirm directly to
registrants. To assure our special
discount hotel rate, attendees must
indicate they are attending the 
Trailways Annual Meeting and use
special room rate code: 1503042015
All Attendees are responsible for
making their own hotel reservations.
The Tramway
Completed in 1963 by Francis Crocker,
the Tramway was an engineering feat
labeled the “Eighth Wonder of the
World.” It is a historical civil
engineering landmark. There are only
two other rotating aerial trams in the
world, in South Africa and Switzerland.
1. Palm Springs Aerial Tramway, 1963
2. Tramway Gas Station, 1963-65
3. The Wexler Steel Houses, 1961-62
4. Racquet Club Road Alexanders, ‘59-62
5. Kaufmann House, 1946-47
6. Elvis' Honeymoon Hideaway, 1957
7. Palm Springs Post Office, 1970
8. Bank of America, 1959
9. Twins Palms Estates Alexanders, 1960
10. Palm Springs City Hall, 1952-1957
11. SunMor Estates, 1955-1962
Use Trailways
Room Reservation Code
Sports Activities
Nearby is second largest tennis
stadium in the world, The Indian
Wells Tennis Garden with 29 hard
courts, plus an 8,000-seat stadium
and three fine dining restaurants one of which is Nobu, the worldfamous Japanese restaurant. (Also
Dune Palms Mobile Estates
RV Park/Campground
Looking for a RV Park near Indian
Wells? The closest (3.5 miles) is
located at 46400 Dune Palms Rd, La
Quinta, CA 92253-4034.
The 1957 Elvis' Honeymoon Hideaway is
on the Palm Springs Architectural Tour
Trailways 79th Annual Stockholders Meeting and Conference
79th Annual
Outdoor Exhibit
Monday, March 9
12:30PM – 2:30PM
Palm Desert Oasis
79th Annual
Opening Reception
Monday, March 9
7:00PM – 9:00PM
Fabulous Fifties
The coolest dance parties were sock
hops from the 1950s; most held in the
school gym! So, get ready to Stroll, do
the Hand Jive, the Bop, the Swing,
Twist, Pony and the Swim.
Come outdoors for a few hours and
enjoy one of the most popular events
during the conference---the Outdoor
Exhibit & Luncheon. Native Americans
are an important part of the local
economy in Palm Springs.
luncheon will celebrate the sights,
sounds and flavors of the local native
Enjoy a casual event and delicious
buffet luncheon under desert palms.
See the newest models and styles in
transport vehicles, as well as other
related equipment.
79th Annual
Marketing Awards
Tuesday, March 10
12:15PM – 1:30PM
This year’s outstanding Stockholder
Marketing, Website and PR programs
will be recognized and honored along
with other extraordinary individual
achievements. In addition, re-energize
your spirit and mind with great ideas
from your peers.
Business Casual Attire
Join us in your Best 1950s Sock Hop
Costume (Blue Jeans, T-Shirts, Poodle
or Pencil Skirts, Crew Neck Sweaters,
Oxfords, aka, Ra-Ras and Bobbie Socks)
to dance the night away to the great
tunes from the fabulous fifties; Bill
Haley, Chuck Berry, Elvis Presley,
Buddy Holly, The Platters and many
Trailways’ Outdoor Exhibition features
great exhibits, activities and special
Enjoy the fresh air and
comradery outdoors in the warm
California sun.
The Fonz says “Meet me, cool dudes,
for lots of fun at Trailways’ 79th Annual
Opening Reception—best be in
Business Casual Attire
Costume of Course!
79th Annual
Indoor Exhibition
Tuesday, March 10
2:30PM – 5:00PM
Join Trailways’ Affiliated Partners for
an afternoon featuring a wide variety
of floor exhibits along with various
product and service demonstrations,
great refreshments, special prize
drawings and other super giveaways
and activities.
Business Casual Attire
Trailways 79th Annual Stockholders Meeting and Conference
79th Annual
Reception & Silent
Tuesday, March 10
7:00PM – 7:45PM
79th Annual
Safety Awards Gala
Tuesday, March 10
8:00PM – 9:30PM
The White Jacket
Pink Martinis
Enjoy an Evening of Elegant Fun in
Palm Springs. We’ve planned a
lovely evening with a posh retro
nightclub vibe where you can enjoy
old fashion cocktails, a delicious
dinner and great dancing all under
desert stars.
Marylyn Monroe
Has a statue in Palm Springs
Trailways’ 79th Annual Reception
and Silent Auction will precede our
Dinner Gala. The fabulous silent
auction offers a wide selection of
art, vacations, electronics, clothing,
jewelry, even vehicle tires, plus gift
certificates of all kinds!
I really want that…
Then….Bid Higher!
Business - Coat & Tie
(White - Black Tie Attire Optional)
Proceeds from the auction will
benefit two nonprofit organizations
in the Palm Springs area, Healing
Horses and SafeHouse of the
The conference culminates with the
annual Trailways Safety Awards
Dinner Gala. We will honor our
Driver of the Year and Trailways
Companies with the safest driving
recognition awards. It will be a
wonderful evening with great food,
good company and a festive
celebration. Overall, we celebrate
Trailways’ 79 Years of Continuing
Recipients exemplify safety and
transportation service. Join us to
help celebrate!
This special evening features a fourcourse dinner, plenty of libations,
and of course, enjoyable music for
dancing. Please join us as we honor
Trailways’ very own; those who
help serve as role models in
providing high standards in
transportation safety and superior
customer service.
Business - Coat & Tie
(White - Black Tie Attire Optional)
Trailways Funds for the
Future Program
Auction proceeds this year will benefit
two Palm Springs area nonprofit
Foundation and SafeHouse of the
Desert. Funds will be awarded at the
2014 Funds for the Future ceremony last year
with Shriner’s Hospital and the local history
museum in Destin, FL.
2015 Exhibitor Information
79th Annual Stockholders Meeting & Conference
March 8 - 10, 2015
Miramonte Resort & Spa
Indian Wells, CA (Palm Springs)
The Trailways Annual Stockholders Meeting and Conference is a private gathering comprised of only Trailways Transportation
Owners & Representatives. Located throughout North American and parts of Europe, these privately owned or operated bus &
coach companies are affiliated with the well-known respected Trailways brand.
This tradeshow, held in conjunction with Trailways’ annual gathering of its transport owners, features approved companies
granted organizational affiliation with Trailways who offer the latest products, programs and services tailored to the ground
transport industry. This unique, specialized tradeshow is a rare, once a year opportunity to meet with Trailways decision makers
in a small, intimate setting over a three-day timeframe.
Who Should Exhibit
Any Trailways affiliated partner-company providing products, programs or services to for-hire, passenger ground transportation
providers, including, but not limited to the following:
+Vehicle Sales & Manufacturing
+Human Resources
+Safety & Training
+Finance & Leasing
+Legal Services
+Destinations, Hotels, Recreation
& Event Venues
+Vehicle Lift Equipment
+Automotive Parts & Supplies
+Software Programs
+Insurance Programs
+Fuel & Lubricant Products
+Office Equipment
+Legal Services
+Tire Sales & Leasing Programs
+Uniforms & Laundry Services
+GPS, Camera & Electronic
+Employee Background Services
+Medical Services
+Education & Driver Training
+Fire Suppression Products
+Cleaning Supplies & Products
2015 Indoor Exhibition
2015 Indoor Exhibit Hours:
Tuesday, March 10, 2:00 to 5:00PM
Indoor Tabletop Exhibition Fees
Price(s) per 6’ x 30” Draped Tabletop Exhibit Space
Tier I:
$1,400 - Outside Wall: Electrical & Table Popups Allowed
Tier II:
$1,200 - Inside Space: Key Aisles & Entrances; No Electrical or Popups Allowed
Tier III:
$1,000 - Middle Space: No Electrical or Popups Allowed
Reservations & Payments Made After February 27, 2015 Will Be Assessed a Late Fee of $150 (All Tier Levels)
Note: Trailways Corporate reserves the right to (re) position any Exhibitor’s table location to avoid added conflict among industry competitors!
2015 Outdoor Exhibition
2015 Outdoor Exhibit Hours:
 Monday, March 9 through Tuesday, March 10
 12:30PM until 5:00PM
Vehicle-Equipment Exhibits such as Buses, Vans, Trolleys, School Buses, Mini-Coaches, Wash Systems, Vehicle Lifts and
other heavy industrial equipment types are invited to exhibit from Monday, March 9, 12:30PM through Tuesday, March 10,
until 5:00PM.
All outdoor exhibition equipment must be in its staged position by 10:30AM on Monday, March 9, 2015.
Note: Trailways reserves the rights to (re) position all outdoor exhibition equipment to accommodate the event sponsor
rights & privileges, equipment size or color coordination and/or to avoid added conflict among industry competitors!
Outdoor Vehicle/Equipment Registration Fees listed below include Two (2) Pieces (maximum) of equipment such as fullsize buses, mini-coaches, shuttle vehicles, trolleys or school buses. Only one (1) piece of industrial equipment such as a
Wheelchair or Vehicle Lift or Wash System may be exhibited during Trailways 2015 Annual Conference.
Outdoor Exhibition Fees
 Vehicle/Bus Exhibition=2 Pieces of Equipment:
 Heavy/Industrial Equipment=1 Piece of Equipment:
All Exhibitor Benefits
 6’ x 30” Draped Tabletop Exhibit; two chairs; a wastebasket; and, an exhibitor identification sign with booth number
 Admission for One (1) Representative to Attend Annual Meeting Sessions, Daily Meals, Special Events and
Receptions. Additional Exhibit Representatives may attend for extra fee of $300 each person
 Two-minute introduction of your company and its service or product before all Attendees
 Exhibitor listing in the Annual Meeting Program Book, the only program given to attendees Your listing will
include: Company name and contact information; 15-word description of your product or service and booth number
 Listing as an Exhibitor in Trailways Annual Meeting Marketing Materials
 Recognition as an Equal Supporter of Sunday’s Hospitality Suite & Pizza Party (4 to 7PM)
 Personal, Face-to-Face Time with Attendees—over a three-day timeframe
 Attendee Raffles for Cash!! Tickets for Raffles are Retrieved at Exhibit Tables
 Attendee Roster—Excel Format provided five business days prior to Start of Annual Meeting
Sponsorship Opportunities
Sponsorship opportunities are available at the Annual Meeting for those exhibitors looking for additional exposure.
Annual Sponsored Events Include the Following:
 Hotel Room Keys $1,950
 Daily Registration Refreshments (Saturday to
Monday) $3,200 w/snacks/$2,700 no snacks
 Board of Directors Luncheon (Saturday) $2,750
 Annual Golf Tournament Beverage Cart (Sunday)
 Sunday Pizza/Pretzel/Beer Party (4-7PM) $5,000
 Chairman’s After Dinner Cordials & Desserts
(Sunday—9 to 11PM) $5,000
 Trail Walkers’ Hoofing-It T-shirts & Refreshments
(Monday & Tuesday 7AM) $350 each day)
Daily Meal Centerpieces (Monday & Tuesday) $950
Opening General Breakfast (Monday) $6,500
Opening Session Speaker (Monday) $1,000
Morning Coffee Service (Monday) $1,500
Monday AM Panel Session $1,000
Afternoon Refreshment Break (Monday) $1,950
Monday PM Panel Session $1,000
Tuesday’s General Breakfast $8,500
Morning Coffee Service (Tuesday) $1,250
ALL Sponsors Receive
Recognition in all pre-conference literature published after commitment
Recognition in the official Trailways Conference Program
Recognition on signs displayed in the Conference Registration Area
Recognition on signs displayed at each sponsored event
Your company’s Flyer or Brochure placed in each Attendee Tote Bag
Complimentary full registrations commensurate with certain Sponsorships (Ask for details)
Official Host of Event Sponsored-Welcome & Self-Introduction before Attendees
Event Co-Sponsors Fee Rules
 $10,000 to $15,999: One (1) Co-Sponsor
 $16,000 to $22,999: Up to Two (2) Co-Sponsors
 $23,000 & Above: Up to Three (3) Co-Sponsors
Hotel Room Rates
As a registered exhibitor, you are entitled to a discounted room rate at the host hotel. The Miramonte Resort &
Spa, special discounted conference rate is $187/Single or Double Occupancy. Call: 800-237-2926, please
mention the GROUP CODE: 1503042015 - 2015 Trailways Stockholders Meeting & Conference.
For those companies wishing to play an active role at Trailways’ 2015 Annual Gathering and receive significant public
recognition for their efforts, there are a wide variety of opportunities, each of which earns the participating company a role and
notice commensurate with the level of participation.
Need More Information
Please call Diane Walden: (703) 362-8438 or (703) 703-897-4414
Email [email protected]
See Pages 4 & 5
Indoor and Outdoor Exhibition Floor Plans!
See Page 6
How to Register!
Indoor Exhibition Center Floor Plan
Outdoor Exhibition Floor Plan
Outdoor Exhibition Fees
 Vehicle/Bus Exhibition=2 Pieces of Equipment:
 Heavy/Industrial Equipment=1 Piece of Equipment:
79 Annual Stockholders Meeting & Conference
Miramonte Resort & Spa – Indian Wells, CA – March 8-10, 2015
~Exhibitor Participation Agreement~
The company name as listed will be used for booth sign, directory, etc. Onsite Key Exhibitor Name is also the person to whom all important
conference materials will be sent. Please ensure the information is accurate. Please advise our office immediately of any changes via email
to [email protected] or via fax to 703-878-7314.
Company Name: _________________________________________________________________________________________________
Onsite Key Exhibitor’s Name: ___________________________________________ Title: _____________________________________
Company Address: _______________________________________________________________________________________________
E-mail: ______________________________________________________________ Phone: ___________________________________
Exhibitor Arrival Date: _____/______/______
Exhibitor Departure Date: _____/______/______
$Second Company Exhibitor Rep Name: _____________________________________ Title:_______________________________ (Cost)
E-mail: _______________________________________________________________ Phone: ___________________________________
Exhibitor Arrival Date: _____/______/______
Exhibitor Departure Date: _____/______/______
$Additional Company Exhibitor Rep Name: ___________________________________Title________________________________ (Cost)
E-mail: _______________________________________________________________ Phone: ___________________________________
Exhibitor Arrival Date: _____/______/______
Exhibitor Departure Date: _____/______/______
$Additional Company Exhibitor Rep Name: ___________________________________ Title________________________________ (Cost)
E-mail: _______________________________________________________________ Phone: ___________________________________
Exhibitor Arrival Date: _____/______/______
Exhibitor Departure Date: _____/______/______
(Need More Space for $ Additional Reps—Please Attach Page with Individual Name & Requested Info)
Please Check
All Opportunities Being Contracted
____: Indoor Exhibit Space: See Pricing Grid on Exhibitor Section Page 1
Tabletop Booth Cost: $ ______________
Table Space Requested: 1 Choice #: __________ 2 Choice#: __________ (See floor plan on page 4 in Exhibitor Section)
Please do not position My Tabletop Booth within two table spaces of: _______________________________________
____: Outdoor Exhibit Space: See Pricing Grid on page 5 in the Exhibitor Section
Outdoor Exhibit Cost: $ _______________
____: Number of Outdoor Exhibit Items: (One or Two) & Type: ___________________________________________________________________
____: Conference Sponsorship: Please specify your sponsorship(s) from those outlined herein. If *co-sponsoring, rates must comply with cosponsorship fee scale: See Page 3 for Co-Sponsor Fee Policy. All sponsorship benefits are subject to availability and printing deadlines.
Sponsorship of: ____________________________________________________________________ Cost: $________________________
*Will Co-Sponsor Event with: _______________________________________________________________________________________
____: Additional Exhibit Representative(s) $300 X ________
____: Golf Tournament $200 X ______ Persons (3.8.15)
____: First Lady’s Tour
$100 X ______ Persons (3.8.15)
____: Attending the Annual Safety Awards Gala on TUESDAY Evening . 3.10.15? ____Y ____N
Add’l Exhibit Reps: $ ____________
Golf Tournament Fee: $____________
First Lady’s Tour Fee: $____________
If YES, # in Party?
*All Credit Card Payments will be charged a $10 processing fee.
Total Due; All Items Above: $______________________
Payment Information – Full Payment Must Accompany this Contract!
___: MasterCard ___: VISA ___: American Express; Expiration Date: ___________________
Company Check: _______
Credit Card #: ___________________________________________________________________________
Name on Card
Send Registration To: Trailways ~ 3554 Chain Bridge RD, #202 ~ Fairfax, VA 22030 ~ Fax: 703-691-9047 ~ Questions-703-691-3052--Joan
Trailways 78 Annual Stockholders Meeting and Conference
2015 Sessions, Activities & Events Schedule
Friday, March 6
Board of Directors - Advisors Arrival
Stockholders, Golfers & Affiliated Partners Early Arrival
12Noon to 6:00PM
Executive Committee Meeting (Closed)
Saturday, March 7
8:30AM - 6:00PM
Conference Registration Open (All)
12:00PM - 9:00PM
Board of Directors – Advisors Meetings - Activities (Closed)
Stockholders, Affiliated Partners & Golfers Arrival
Sunday, March 8
Golfers—Early Morning Arrival
8:00AM – 7:00PM
Conference Registration Open (All)
Monday, March 9—Continued
12:00PM – 5:30PM
79th Annual Golf Tournament (All)
Indian Wells Golf Resort – Players Course, CA
Stockholders Arrival
10:00AM – 4:30PM
First Lady’s Tour - Palm Springs Tramway (All)
3:00PM – 7:00PM
Outdoor Vehicle/Equipment Exhibition Set-Up #1
(Early Outdoor Vehicle/Equipment Exhibition Set-Up)
4:00PM - 7:00PM
Hospitality Suite—Pizza, Pretzels and Beer (All)
9:00PM – 11:00PM
Board of Directors Open House & Late-Night
Cordials/Desserts (All)
Monday, March 9
7:00AM – 7:45AM
Power Walk (All)
7:00AM – 6:00PM
Conference Registration Open (All)
7:30AM – 12Noon
Outdoor Vehicle/Equipment Exhibition Set-Up #2
8:30AM – 9:30AM
Committee - Program Breakfast Session I (ALL)
One-Minute Intros (All)
9:45AM - 10:45AM
Committee - Program Session II (All)
11:00AM - 12:15PM
Committee - Program Session III (All)
12:30PM – 2:30PM
Outdoor Exhibitors Luncheon (All)
2:45PM – 5:00PM
Stockholder Roundtables (Stockholders Only) NEW
7:00PM – 9:00PM
79 Annual Opening Reception-Sock Hop Costume Contest
8:45PM – 9:45PM
Indoor Exhibition Set-Up #I
(Late Night Indoor Exhibition Set-Up)
Tuesday, March 10
7:00AM – 7:45AM
Power Walk (All)
7:00AM – 10:00AM
Indoor Exhibition Set-Up #II
7:00AM – 5:00PM
Conference Registration Open (All)
8:30AM – 10:00AM
79 Annual Breakfast & Stockholders-Affiliated Partners
10:15AM – 12Noon
79 Annual Stockholders Business Meeting (ALL)
Roll Call of Trailways Stockholders
12:15PM – 1:30PM
79 Annual Marketing/Special Awards Luncheon (All)
1:45PM – 2:15PM
Affiliated Partners Annual Committee Meeting (Exhibit Hall)
2:30PM – 5:00PM
Indoor Exhibition Center Session (All)
7:00PM – 9:30PM
79th Annual Silent Auction, Reception & Safety Awards Gala
Wednesday, March 11
Trailways Performance Group Meeting /8:30AM –1:30PM
Post-conference tours, sports on own or departures
Preliminary schedule subject to change
*Preferred Affiliated Partners: Provide Specific or Discounted Programs/Products/Services which include a Financial/Marketing Rebate!
2014 Outstanding
Conference Exhibitors
Sandestin, FL
ABC Companies
Advantage Funding
Alliance Bus Group
Allison Transmission, Inc.
Altus Global Trade Solutions
Amaya/Astron Seating
American Bus Association (ABA)
Amerisearch Background Alliance
Ametek Precision Motor Control
AngelTrax Mobile Video Surveillance
Bauer’s Intelligent Transportation
Bergen Auto Upholstery
Branson Craft Mall
Branson’s IMAX Entertainment
Bridgestone Americas Tire Operations
Budget Truck and Auto Body
Cantey Hanger LLP
Century McMynn Leasing
CH Bus Sales/TEMSA
Coach Transit Components
Creative Bus Sales
D & W Diesel
Detroit Diesel
DIA Solutions, INC.
Distinctive Systems, Inc
Don Brown Bus Sales
Drum Corps International
EasyBus, Inc.
Espar, Inc.
Ferguson Financial Group
Fleet Financing Resources, LLC
Holdsworth Fabrics
La France Industries
Lancer Insurance Company
Medical Decisions Services
Motor Coach Council
Motor Coach Industries (MCI)
Motorcoach Movies
Motorcoach Services Group
National Interstate Insurance Company
PA Post
PEX German O.E. Parts, LLC
Pillar Hotels & Resorts
Protective lnsurance
Radio Engineering Industries (REI)
Resorts Casino Hotel, Atlantic City, NJ
Sardo Bus & Coach Upholstery
Saucon Technologies
See Pigeon Forge Receptive
Shaner Hotel Group
Shore Funding Ltd.
Shriver Insurance Agency
Sight & Sound Theatre, Branson, MO
Starlite Theatre, Branson, MO
SunTrust Equipment Finance
Team Coach Imaging
Teletrac, Inc.
The Tenney Group
Titanic Museum Attraction, Branson, MO
Toyo Motorcoach Tire Sales
Trans Lease, Inc.
Transit Sales International
Translite Enterprises
Transportation Insurance Brokers (TIB)
TRP Bus Parts
Turbo Images
United Motorcoach Association (UMA)
University of Vermont
Vernon & Maz
Wells Fargo Equipment Finance
Worldwide Monochem
Yokov Smirnoff Theatre, Branson, MO
ZF Industries, Inc.