CORRIGENDUM

HINDUSTAN PETROLEUM CORP. LTD.
TENDER NO LUB(DS)-RFD-HB-001
HINDUSTAN PETROLEUM CORPORATION LTD
DIRECT SALES SBU, 2ND FLOOR, HINDUSTAN
BHAVAN, 8, SHOORJI VALLABHDAS MARG
BALLARD ESTATE, MUMBAI - 400001
TEL: 91 – 22 – 22637247, 7211, 7217
FAX No: 91 – 22 – 22671077 / 22637283
CORRIGENDUM- 5
Tender No.
Subject
Due Date
EMD
Date: Mar 10, 2015
LUB(DS)-RFD-HB-001
Sale of Lubricating Oils & Greases from various depots across the
country on “AS IS WHERE IS BASIS”
17-02-2015; 26-02-2015; 12-03-2015 [email protected] 3.00 PM
Rs 50,000/ - (Rupees Fifty Thousands Only)
Dear Sir,
All prospective Bidders may please note that corrigendum is being hereby issued to
incorporate the revision to the tender document. This corrigendum to be read in
conjunction with the tender document attached herewith.
Due date for submission of tender to 26-03-2015 @ 3.00 PM
Scope of Inspection: Inspection of materials at various HPCL depots would be allowed
upto 25-03-2015. Inspection should be done on week days (from Monday to Friday),
except holidays, if any, between 0930 hrs and 1530 hrs.
The revisions are as mentioned below:
1. The lubricants in small packages upto 25 litre/Kg capacities, will be bulked at the time of delivery
to the Successful Bidder. HPCL shall empty the contents of the small packages, present in the
lot, into container/s brought by Successful bidder at their own cost, before the product is taken
out from HPCL Locations. Small packages empty containers shall be retained by HPCL and
will not be handed over to the successful bidder.
2. Changes in “Draft of Undertaking” by addition & deletion of clauses as given below:
Addition: That we shall Indemnify HPCL from any / all claims; disputes; damages that may
arise due to sale of the lubricants/Greases, procured by us against this tender on “as is where
is basis”, to our customers.
Deletion: That if contract is awarded to me/us, we will not resell these products in brand name
of Hindustan Petroleum Corporation Limited in any form whatsoever.
3. BIDDERS WHO HAVE ALREADY SUBMITTED THE BID, ARE REQUIRED TO MANDATORILY
SUBMIT THE REVISED UNDERTAKING BEFORE THE EXTENDED DUE DATE.
All prospective Bidders are advised to read the corrigendum in conjunction with the tender
document attached herewith, inspect the product and submit offer. Inspection of materials at
various HPCL depots would be allowed upto 25-03-2015.
Bidders, who may have already submitted their Bids, may inspect the product again and resubmit
their Bid in line with the corrigendum and Tender document attached herewith, if they wish to.
Inspection of materials at various HPCL depots would be allowed upto 25-03-2015. In such a case,
only the revised bid shall be accepted and considered for evaluation. However, the EMD attached
to the original bid shall be accepted.
All other terms and condition remains the same as the original Tender document and corrigendum.
*********************
Signature & Seal of the tenderer
Page 1 of 34
HINDUSTAN PETROLEUM CORP. LTD.
TENDER NO LUB(DS)-RFD-HB-001
HINDUSTAN PETROLEUM CORPORATION LTD
DIRECT SALES SBU, 2ND FLOOR, HINDUSTAN
BHAVAN, 8, SHOORJI VALLABHDAS MARG
BALLARD ESTATE, MUMBAI - 400001
TEL: 91 – 22 – 22637247, 7211, 7217
FAX No: 91 – 22 – 22671077 / 22637283
CORRIGENDUM-4
Date: 05-03-2015
Tender No.
Subject
Due Date
EMD
LUB(DS)-RFD-HB-001
Sale of Lubricating Oils & Greases from various depots across the
country on “AS IS WHERE IS BASIS”
17-02-2015; 26-02-2015; 12-03-2015 [email protected] 3.00 PM
Rs 50,000/ - (Rupees Fifty Thousands Only)
Dear Sir,
All prospective Bidders may please note that corrigendum is being hereby issued to
incorporate the changes made in the tender document. The corrigendum to be read in
conjunction with the tender document attached herewith.
The changes are as mentioned below:,
4. Extension of due date for submission of tender to 26-03-2015 @ 3.00 PM
5. Clause No. 3 of Annexure 3 of Tender Terms and Conditions. Scope of Inspection:
Inspection of materials at various HPCL depots would be allowed upto 25-03-2015.
Inspection should be done on week days (from Monday to Friday), except holidays, if
any, between 0930 hrs and 1530 hrs.
Bidders, who may have already submitted their Bids, may resubmit their Bid in line
with the corrigendum and Tender document attached herewith, if they wish to. In
such a case, only the revised bid shall be accepted and considered for evaluation.
However, the EMD attached to the original bid shall be accepted.
All other terms and condition remains the same as the original Tender document
and corrigenda.
*********************
Signature & Seal of the tenderer
Page 2 of 34
HINDUSTAN PETROLEUM CORP. LTD.
TENDER NO LUB(DS)-RFD-HB-001
HINDUSTAN PETROLEUM CORPORATION LTD
DIRECT SALES SBU, 2ND FLOOR, HINDUSTAN
BHAVAN, 8, SHOORJI VALLABHDAS MARG
BALLARD ESTATE, MUMBAI - 400001
TEL: 91 – 22 – 22637247, 7211, 7217
FAX No: 91 – 22 – 22671077 / 22637283
CORRIGENDUM-3
Date: 23-02-2015
Tender No.
Subject
Due Date
EMD
LUB(DS)-RFD-HB-001
Sale of Lubricating Oils & Greases from various depots across the
country on “AS IS WHERE IS BASIS”
26-02-2015 12-03-2015 @ 3.00 PM
Rs 50,000/ - (Rupees Fifty Thousands Only)
Dear Sir,
All prospective Bidders may please note that corrigendum is being hereby issued extend
due date and time till 12-March-2015 and therefore, to incorporate the changes made in
the tender document. The corrigendum to be read in conjunction with the tender document
attached herewith.
The changes are as mentioned below:
Clause No. 3 of Annexure 3 of Tender Terms and Conditions. Scope of Inspection:
Inspection of materials at various HPCL depots would be allowed upto 11-03-2015.
Inspection should be done on week days (from Monday to Friday), except holidays, if any,
between 0930 hrs and 1530 hrs.
All prospective Bidders are advised to read the corrigendum in conjunction with the tender
document attached herewith and submit offer.
Bidders, who may have already submitted their Bids, may resubmit their Bid in line
with the corrigendum and Tender document attached herewith, if they wish to. In
such a case, only the revised bid shall be accepted and considered for evaluation.
However, the EMD attached to the original bid shall be accepted.
All other terms and condition remains the same as the original Tender document
and corrigendum -1.
*********************
Signature & Seal of the tenderer
Page 3 of 34
HINDUSTAN PETROLEUM CORP. LTD.
TENDER NO LUB(DS)-RFD-HB-001
HINDUSTAN PETROLEUM CORPORATION LTD
DIRECT SALES SBU, 2ND FLOOR, HINDUSTAN
BHAVAN, 8, SHOORJI VALLABHDAS MARG
BALLARD ESTATE, MUMBAI - 400001
TEL: 91 – 22 – 22637247, 7211, 7217
FAX No: 91 – 22 – 22671077 / 22637283
CORRIGENDUM-I
Date: Feb 11, 2015
Tender No.
Subject
Due Date
EMD
Dear Sir,
LUB(DS)-RFD-HB-001
Sale of Lubricating Oils & Greases from various depots across the
country on “AS IS WHERE IS BASIS”
17-02-2015 26-02-2015 @ 3.00 PM
Rs 50,000/ - (Rupees Fifty Thousands Only)
All prospective Bidders may please note that corrigendum is being hereby issued to
incorporate the changes made in the tender document. The corrigendum to be read in
conjunction with the tender document attached herewith.
The changes are as mentioned below:
1. Clause No. I (vii) of Annexure 3 of Tender Terms and Conditions. Irrespective of offer
submitted for any number of lots and any number of locations, Earnest Money Deposit
amount shall remain Rs. 50,000/- per Bidder.
2. Clause No 12 of Annexure 3 of Tender Terms and Conditions “While handing over the
product the grade name may be defaced suitably by HPCL” is removed/ deleted.
3. Additional Clause: “Applicable License(s) authorising the Bidder for dealing with
Lubricants/Grease has to be submitted along with the unpriced bid”.
Offers not
accompanied by such a valid License are liable to be rejected at sole discretion of
HPCL.
4. Additional Clause: “CENVAT credit will NOT be extended for the transactions under
this tender”.
5. Sales tax, as applicable, will be considered for billing.
6. Extended Due Date & Time for receipt of Tender: 26th Feb 2015 at 3 PM.
7. Offer received with price mentioned in the unpriced bid and/or EMD enclosed in
Price bid envelope shall be rejected.
All prospective Bidders are advised to read the corrigendum in conjunction with the tender
document attached herewith and submit offer.
Bidders, who may have already submitted their Bids, may resubmit their Bid in line
with the corrigendum and Tender document attached herewith, if they wish to. In
such a case, only the revised bid shall be accepted and considered for evaluation.
However, the EMD attached to the original bid shall be accepted.
All other terms and condition remains the same as the original Tender document.
Signature & Seal of the tenderer
Page 4 of 34
HINDUSTAN PETROLEUM CORP. LTD.
TENDER NO LUB(DS)-RFD-HB-001
HINDUSTAN PETROLEUM CORPORATION LTD
DIRECT SALES SBU, 2ND FLOOR, HINDUSTAN
BHAVAN, 8, SHOORJI VALLABHDAS MARG
BALLARD ESTATE, MUMBAI - 400001
TEL: 91 – 22 – 22637247, 7211, 7217
FAX No: 91 – 22 – 22671077 / 22637283
Date: Jan 22, 2015
Tender No.
Subject
Due Date
EMD
LUB(DS)-RFD-HB-001
Sale of Lubricating Oils & Greases from various depots across the
country on “AS IS WHERE IS BASIS”
17-02-2015 @ 3.00 PM
Rs 50,000/ - (Rupees Fifty Thousands Only) per Bidder
INDEX OF CONTENTS
Annexure
Annexure
Annexure
Annexure
Annexure
Annexure
1
2
3
5
6
7
Annexure
Annexure
Annexure
Annexure
8
9
10
11
Annexure 4
Covering Letter
Instruction to Bidders
Terms & Conditions
Schedule of Materials
Draft of undertaking to be given by vendor
Details of Depot/Contact Number and
Indicative Volumes
Declarations
Integrity Pact
Statement of Credentials
Deviation Sheet
Price Bid
Signature & Seal of the tenderer
UNPRICED BID
ENVELOPE
PRICED BID
ENVELOPE
Page 5 of 34
HINDUSTAN PETROLEUM CORP. LTD.
TENDER NO LUB(DS)-RFD-HB-001
HINDUSTAN PETROLEUM CORPORATION LTD
DIRECT SALES SBU, 2ND FLOOR, HINDUSTAN
BHAVAN, 8, SHOORJI VALLABHDAS MARG
BALLARD ESTATE, MUMBAI - 400001
TEL: 91 – 22 – 22637247, 7211, 7217
FAX No: 91 – 22 – 22671077 / 22637283
Tender No.
Subject
Due Date
EMD
LUB(DS)-RFD-HB-001
Sale of Lubricating Oils & Greases from various depots across the
country on “AS IS WHERE IS BASIS”.
17-02-2015 @ 3.00 PM
Rs 50,000/ - (Rupees Fifty Thousands Only) per Bidder
COVERING LETTER
ANNEXURE – 1
Dear Sirs,
HPCL invites your Highest Offer in sealed envelope (in Two Bid system, i.e. Unpriced Bid
and Priced Bid) as per the prescribed format for sale of stock of Lubricating Oils &
Greases from our various depots across the country on “As is where Basis is”.
The bidders who intend to submit their bid are requested to quote in the price bid as per
Annexure 4. Tenderers are requested to carefully go through all the terms and conditions
before submitting their quotations.
Bidders are required to submit offer in two parts namely "UNPRICED" and "PRICED”. Quotations
in sealed envelopes separately for Priced and Unpriced bids duly super scribed with tender
number and the two envelopes should be put in one common sealed envelope duly superscribed
with the tender number and the same should be submitted on or before due date and time.
If filled Priced Bid is found to in the un-priced bid envelope, the Bid shall be rejected.
All the pages of the documents enclosed with the offer as well as supporting documents
submitted by the bidder shall be signed and stamped by the Tenderer. The bidder, will
be required to submit undertaking as per enclosed draft (Annexure 6) on Non-judicial
Stamp Paper of Rs 100/- along with the unpriced bid. If the Unpriced bid is received
without above mentioned undertaking, the bid will be liable to be rejected.
An Index of the whole set of Tender Documents including all attachments with respective
page nos. is to be attached as first page of your Bid Response.
Tender (sealed envelope) should be dropped in “Tender Box for Direct Sales”
located in the Ground Floor at Hindustan Bhawan, Hindustan Petroleum Corporation
Limited, Hindustan Bhavan, 8, Shoorji Vallabhdas Marg, Ballard Estate, Mumbai - 400
001.
The Bid should be submitted in English, and the Rate and Amounts should be quoted in
both in figures as well as in words. The rates and amounts quoted by the Tenderer in the
Priced Bid for each item shall be in such a way that insertion is not possible. The total
tendered amount should also be indicated both in figures and words with the signature of
tenderer.
Signature & Seal of the tenderer
Page 6 of 34
HINDUSTAN PETROLEUM CORP. LTD.
TENDER NO LUB(DS)-RFD-HB-001
If some discrepancies are found between the Amount given in words and figures
shown in the tender, the amount as quoted in words shall be adopted.
All corrections and alterations in the entries of tender paper will be signed in full by the
tenderer with date. No erasures or over writings are permissible.
The Bids will be opened in the presence of attending tenderers at 330 PM on the due date.
The offers received without EMD and integrity pact will be rejected.
All tenderers who wish to witness the opening of tender, may do so at the above address.
No separate communication will be sent in this regard.
This tender is covered by the Grievance redressal mechanism which is published at HPCL
website: www.hindustanpetroleum.com.
For any information/clarification regarding the tender, the following persons may be
contacted:
Related to only the scope of the tender:
Mr Arvind Kumar Huilgol,
Ch Manager- Lubes Distrbn.
Tel No: 22637457;
Related to commercial, evaluation, finalisation:
Mr. Asim Mohd Farooq,
Sr. Manager-Procurement (DS BU):
Tel No: 22637211.
Late Tenders / Delayed Tenders received after the due date and time, will be rejected
irrespective of the cause of delay.
Whenever there is duplication of clause either in the terms and conditions or in the
Agreement, the said clause, as interpreted by HPCL, will be considered applicable and
shall be binding.
HPCL reserves the right to reject any offer in part or full without assigning any reason whatsoever.
Thanking you,
Very truly yours
Asim Farooq
Sr. Manager – Proc. Lubes SBU
Signature & Seal of the tenderer
Page 7 of 34
HINDUSTAN PETROLEUM CORP. LTD.
INSTRUCTIONS TO BIDDERS
TENDER NO LUB(DS)-RFD-HB-001
ANNEXURE -2
1. BIDDING DOCUMENT: Tenders are invited in TWO BID SYSTEM in prescribed
format (to be downloaded from website www.hindustanpetroleum.com) from
reputed bidders.
2. SUBMISSION AND OPENING OF BID: This is only a Price Enquiry (Invitation to
Offer) and not an Order.
3. VALIDITY OF OFFER: Bid submitted by Bidder shall remain valid for a minimum
period of 120 days from the due date/extended due date for submission of Bids. In
case of Bidders revoking or cancelling their Bid, HPCL shall reject such Offers and
forfeit Earnest Money paid by them.
4. BID CLARIFICATIONS/AMENDMENTS BY HPCL: HPCL may issue
clarifications/amendments in the form of addendum/corrigendum during the bidding
period
on
our
website
www.hindustanpetroleum.com,
For
the
addendum/corrigendum issued during the bidding period, bidders shall confirm the
inclusion of addendum/corrigendum in their bid. Bidder shall follow the instructions
issued along with addendum/corrigendum. Any further corrigendum to the
tender shall be issued on HPCL website www.hindustanpetroleum.com.
5. RELATIVES: (as per list enclosed) of officer/s responsible for award and execution
of this contract in the Oil Company are not permitted to quote against this tender.
The tenderer shall be obliged to report the name/s of person/s who are relatives of
any officers of the Oil Company or any officer in the State or Central Government,
and who are working with the tenderer in their employment or are subsequently
employed by them. Any violation of this condition even if detected subsequent to
the award of contract, would amount to breach of contract on tenderer’s part
entitling the Oil Company to all rights and remedies available thereof including
termination of contract.
6. SUBMISSION OF EMD AND INTEGRITY PACT : Prior to detailed evaluation of
price bids HPCL shall determine whether each unpriced bid is (i) Accompanied by
EMD & Integrity pact as specified in the Notice Inviting Tender . (a)Bids without
EMD and Integrity Pact as specified in the Notice Inviting Tender shall be rejected.
(b)EMD and/or Integrity Pact if placed inside the price bid envelope then the offer
will be treated as bid without EMD and/or Integrity Pact and will be rejected.
7. RECEIPT OF BID: Bids received late i.e. after due date and time, due to any
reason(s), including postal delays, whatsoever, shall be rejected. Late and rejected
bid and representative of such bidders shall not be allowed to attend the bid
opening.
Signature & Seal of the tenderer
Page 8 of 34
HINDUSTAN PETROLEUM CORP. LTD.
TENDER TERMS & CONDITIONS
TENDER NO LUB(DS)-RFD-HB-001
ANNEXURE - 3
1) Earnest Money Deposit (EMD):
a) Tenderer will have to pay Earnest Money Deposit (EMD) as mentioned in
the covering letter or elsewhere in the tender document. EMD should be paid
as under:
EMD Amount
Mode of Payment
Rs.50,000 /Demand Draft drawn in favour of Hindustan Petroleum
(Rupees
Fifty Corporation Limited payable at Mumbai - DD to be drawn on
Thousands
Only) Nationalized Bank / Scheduled Bank (Other than Co-operative
per Bidder
Bank)
b) Tenders / offers received without EMD will be rejected
c) Cheques / Cash / Money Orders or any other documents are not acceptable
towards EMD and if EMD is paid in the form of such documents then
tenders will be treated as submitted “WITHOUT EMD” and such tenders will
be rejected.
d) Linking with earlier transactions / adjustments with pending bills or any other
amount payable by HPCL is not allowed.
e) EMD refund will be made to unsuccessful tenderers after finalisation of the
tender.
f) In case of successful tenderers, EMD refund will be made only after payment
of product value against Purchase Order placed on them and upliftment of
product.
g) EMD will not carry any interest.
h) EMD will be refunded by Cheque.
i) EMD is liable to forfeiture in the event of :
i. Withdrawal of offer during the validity period of the offer.
ii. Non-acceptance of orders when placed.
iii. Non-confirmation of acceptance of orders within stipulated time after
placement of orders.
iv. Any unilateral revision made by the tenderer during the validity period of
the offer.
v. Non-execution of the document after acceptance of the contract / order due
to any dispute of the tenderers or any reason whatsoever.
vi. Non upliftment of product within the stipulated time period.
vii. Irrespective of offer submitted for any number of lots and any number of locations,
Earnest Money Deposit amount shall remain Rs. 50,000/- per Bidder.
2) Withdrawal of Bid during the validity of the offer of 120 days, will entail action against
the bidder as per HPCL Purchase policy.
3) Scope of Inspection: The inspection of materials at various HPCL depots would be
allowed wef from 3rd Feb 2015 till the day before close of tender i.e 12-03-2015 26-032015. Inspection should be done on week days (from Monday to Friday), except
holidays if any during the period from 03-02-2015 to 11-03-2015 25-03-2015 between
Signature & Seal of the tenderer
Page 9 of 34
HINDUSTAN PETROLEUM CORP. LTD.
TENDER NO LUB(DS)-RFD-HB-001
0930 hrs and 1530 hrs. If you wish to inspect the stocks at the depot, prior intimation
should be given to the depot in charge concerned. The depot locations’ addresses and
the contact Telephone no. are as per Annexure 7. Tenderer would be required to
uplift the material strictly on “As is Where is Basis”, ex depots (transportation to be
arranged by the successful bidder ex depot) and the successful bidder need to make
payment for the entire quantity in advance.
4) Tenderers have to submit an undertaking on a non-judicial stamp paper of Rs
100 , duly notarized (at time of submission of offer along with the unpriced bid) for
the following :
a. About your credentials i.e. Name, Address, Fathers name, Firms name, PAN
No.
b. That you have seen the condition of all products (in this tender) and that you will
not make any claims for compensation/and stay firm on your offer, in case of
leakage / deterioration in quality due to handling / storage from time of this tender
up to actual upliftment.
c. That if contract is awarded to you, you will not resell these products in brand
name of Hindustan Petroleum Corporation Limited in any form whatsoever.
d. That you will not make any claim whatsoever on HPCL with respect to the
material awarded to you once the lot is uplifted from our depot and that you
indemnify HPCL from any damage or claim that may occur to you with respect to
the material uplifted by you from our depot.
5) EVALUATION OF TENDER: Offer should be for individual depot wise, lots wise. The
offers will be evaluated basis “Depot wise - lot wise highest bidder” (H1 party)
for award of contract. The lots are segregated and assigned with lot numbers.
Bidder can quote for one or more depot(s) and one or more lot(s).
Vendor
submitting offer for more than one depot, should submit Annexure 4 (Price Bid)
separately for each depot in common price bid envelope. Any offer received
without specifying the depot(s) name and lot number details will be summarily
rejected.
6) Validity of offer from Tenderer: The rates quoted offered against this tender shall be
valid for a period of 120 days from due date/ extended due date of tender.
7) Acceptance of Tenders: HPCL reserves the right to accept any tender in whole or in
part or reject any or all tenders without assigning any reason. The decision of HPCL in
this connection shall be final. Bids that do not meet the Tender Terms and
conditions are liable to be rejected.
8) The rate quoted should be Basic price in Rs. per lot, Taxes (and local levies, if
any) will be added extra as applicable. The price quoted should be for the total
volume/weight of the lot and no “pick & choose” will be permitted within the lot.
9) The product will be sold on “AS IS WHERE IS BASIS” and the successful tenderer
shall be make arrangement at his own cost for loading and transportation of the
product.
Signature & Seal of the tenderer
Page 10 of 34
HINDUSTAN PETROLEUM CORP. LTD.
TENDER NO LUB(DS)-RFD-HB-001
10) Any other Government Levies that are applicable is payable by the successful
Tenderer to HPCL.
11) The successful party/parties shall be required to uplift the material within one month
after intimation, failing which the EMD shall be forfeited.
12) While handing over the product the grade name may be defaced suitably by HPCL.
13) Sub-leasing: The successful tenderers shall not be allowed or entitled to sublet,
subcontract or assign any part of the order without the prior written consent of HPCL.
14) Interpretation: In case of any lack of clarity/ inconsistency/ ambiguity in the meaning
or interpretation of any Bid submitted to HPCL or any Terms and Conditions or words
in the tender document, then the interpretation of HPCL regarding the same shall be
final and binding on all parties.
15) Payment Terms: Payment would be required to be deposited by successful bidder
atleast one working day in advance from the date of Upliftment through DD from any
of the scheduled bank payable at __________ (Depot location of upliftment) in favour
of Hindustan Petroleum Corporation Limited. The payment has to be made at the
depot from where the stock is to be uplifted.
16) Force Majeure: Force Majeure clause will be applicable on both sides. However, in
case of force majeure the concerned party shall inform the other party in writing within
21 days of the happening of the force majeure occurrence. The accepted definition of
force majeure will be as “Acts of God, war declared or undeclared, Civil Commotion,
Natural Calamities (like floods, Earthquakes, Epidemics etc.) Strikes, Lockouts,
Statutory restrictions effecting deliveries, fires, explosions, Acts of enemy agent etc.”
17) In case of any dispute the decision of the HPCL, shall be final and would be binding
for execution.
18) Arbitration:
(a) All disputes and differences of whatsoever nature, whether existing or which shall at
any time arise between the parties hereto touching or concerning the agreement,
meaning, operation or effect thereof or to the rights and liabilities of the parties or
arising out of or in relation thereto whether during or after completion of the contract or
whether before after determination, foreclosure, termination or breach of the agreement
(other than those in respect of which the decision of any person is, by the contract,
expressed to be final and binding) shall, after written notice by either party to the
agreement to the other of them and to the Appointing Authority hereinafter mentioned,
be referred for adjudication to the Sole Arbitrator to be appointed as hereinafter
provided.
(b) The appointing authority shall nominate an officer/ retired officer of Hindustan
Petroleum Corporation Limited (referred to as owner or HPCL) or a retired officer of any
other Government Company in the Oil Sector of the rank of Chief Manager & above or
any retired officer of the Central Government not below the rank of a Director to the
Govt. of India, to act as the Sole Arbitrator to adjudicate the disputes and differences
between the parties. The contractor/vendor shall not be entitled to raise any objection
to the appointment of such person as the Sole Arbitrator on the ground that the said
person is/was an officer (employee) and/or shareholder of the owner, another Govt.
Signature & Seal of the tenderer
Page 11 of 34
HINDUSTAN PETROLEUM CORP. LTD.
TENDER NO LUB(DS)-RFD-HB-001
Company or the Central Government or that he/she has to deal or had dealt with the
matter to which the contract relates.
(c) In the event of the Arbitrator to whom the matter is referred to, does not accept the
appointment, or is unable or unwilling to act or resigns or vacates his office for any
reasons whatsoever, the Appointing Authority aforesaid, shall nominate another person
as aforesaid, to act as the Sole Arbitrator.
(d) Such another person nominated as the Sole Arbitrator shall be entitled to proceed with
the arbitration from the stage at which it was left by his predecessor.
(e) It is expressly agreed between the parties that no person other than the Appointing
Authority or a person nominated by the Appointing Authority as aforesaid, shall act as
an Arbitrator. The failure on the part of the Appointing Authority to make an
appointment on time shall only give rise to a right to a Contractor to get such an
appointment made and not to have any other person appointed as the Sole Arbitrator.
(f) The Award of the Sole Arbitrator shall be final and binding on the parties to the
Agreement. The work under the Contract shall, however, continue during the Arbitration
proceedings and no payment due or payable to the concerned party shall be withheld
(except to the extent disputed) on account of initiation, commencement or pendency of
such proceedings.
(g) The Arbitrator may give a composite or separate Award(s) in respect of each dispute or
difference referred to him and may also make interim award(s) if necessary.
(h) The fees of the Arbitrator and expenses of arbitration, if any, shall be borne equally by
the parties unless the Sole Arbitrator otherwise directs in his award with reasons. The
lumpsum fees of the Arbitrator shall be ` 70,000/- per case for transportation contracts
and 1,00,000/- for engineering contracts. Reasonable actual expenses for
stenographer, etc. will be reimbursed. Fees shall be paid stage wise i.e. 25% on
acceptance, 25% on completion of pleadings/documentation, and balance 50% on
completion of arguments and receipt of award by the parties.
(i) Subject to the aforesaid, the provisions of the # Arbitration and Conciliation Act, 1996
or any statutory modification or re-enactment thereof and the rules made thereunder,
shall apply to the Arbitration proceedings under this Clause.
(j) The Contract shall be governed by and constructed according to the laws in force in
India. The parties hereby submit to the exclusive jurisdiction of the Courts situated at
Mumbai for all purposes. The Arbitration shall be held at Mumbai and conducted in
English language.
(k) The Appointing Authority is the Director Marketing of Hindustan Petroleum Corporation
Limited.
Signature & Seal of the tenderer
Page 12 of 34
HINDUSTAN PETROLEUM CORP. LTD.
TENDER NO LUB(DS)-RFD-HB-001
PRICED BID
ANNEXURE- 4
SCHEDULE OF RATES (to be given in a sealed envelope)
Depot Name: ________________
Schedule of Rates
S.No.
1
2
3
4
5
6
LOT No
Lot No 01
Lot No 02
Lot No 03
Lot No 04
Lot No 05
Lot No 06
Quantity in lot
1
1
1
1
1
1
7
8
9
10
Lot No 07
Lot No 08
Lot No 09
Lot No 10
1
1
1
1
Unit of Measurement
lot
lot
lot
lot
lot
lot
Amount in Rs
lot
lot
lot
lot
Taxes and levies will be extra as applicable
1. Excise Duty with cess and Higher Cess
2. VAT/CST
3. Any other Taxes/Levies.
Remarks:
1. Price bid format to be given separately for each depot. Vendor to take copy of
the Price bid format for submitting offer for more than one depot. Offer (Price
Bid format) for all the depot should be enclosed and sealed in common price
bid envelope.
2. Vendor may give offer for one or more lots in any depot.
3. Vendor may give offer for one or more depots.
Signature / Stamp
Signature & Seal of the tenderer
Page 13 of 34
HINDUSTAN PETROLEUM CORP. LTD.
TENDER NO LUB(DS)-RFD-HB-001
SCHEDULE OF QUANTITIES /MATERIAL
ANNEXURE- 5
SCHEDULE OF QUANTITIES/MATERIAL
Depot Name: ________________
Schedule of Rates
S.No.
1
2
3
4
5
6
7
8
9
10
LOT No
Lot No 01
Lot No 02
Lot No 03
Lot No 04
Lot No 05
Lot No 06
Lot No 07
Lot No 08
Lot No 09
Lot No 10
Offered / Not Offered / Not Applicable
Signature / Stamp
(Remark: You are not permitted to pick and choose from a lot)
Signature & Seal of the tenderer
Page 14 of 34
HINDUSTAN PETROLEUM CORP. LTD.
TENDER NO LUB(DS)-RFD-HB-001
REVISED DRAFT OF UNDERTAKING
ANNEXURE- 6
I/We-------------------------------------------------------------------------------------------------------------S/O
_____________________________ resident of _________________________________
________________________________________________________________________
with PAN No.______________ have submitted offer against tender No: LUB(DS)-RFDHB-001 published by M/s Hindustan Petroleum Corporation Limited for sale of stocks of
lubricating oils/greases from various HPCL depots across the country on as-is-where-is
basis from………………………………………………………………( location address)
a. That I/we have seen the condition of all products (in this tender) and that I/we will
not make any claims for compensation/and stay firm on our offer, in case of leakage
/ deterioration in quality due to handling / storage from time of this tender up to
actual upliftment.
b. That we shall Indemnify HPCL from any / all claims; disputes; damages
that may arise due to sale of the lubricants/Greases, procured by us
against this tender on “as is where is basis”, to our customers.
That if contract is awarded to me/us, we will not resell these products in
brand name of Hindustan Petroleum Corporation Limited in any form
whatsoever.
c. That I/we will not make any claim whatsoever on HPCL with respect to the material
awarded to me/us once the lot is uplifted from your depot and that I/we indemnify
HPCL from any damage or claim that may occur with respect to the material
uplifted by me/us from our depot.
Signature / Stamp
Signature & Seal of the tenderer
Page 15 of 34
HINDUSTAN PETROLEUM CORP. LTD.
TENDER NO LUB(DS)-RFD-HB-001
ANNEXURE- 7
LIST OF LOCATIONS WITH INDICATIVE VOLUMES CONTACT NOS AND ADDRESS
Depot
Code
Depot Name
Address
City
STD
Code
Phone
Number
11126
Jhansi New IRD
Karari
0517
2730454 ,
2730293
11128
MATHURA
INSTALLATION
(STP 0408)
Mathura
0565
2600010 ,
2480203,
2480011
5155
11146
MEERUT IRD
Meerut
0121
2441105 ,
2441057
4030
11148
NAJIBABAD IRD
Najibabad
01341
Haldwani IRD
Haldwani
05946
230288,
230290
235620,
235168
9907
11154
11155
Roorkee IRD
Roorkee
01332
251496,
251796
27645
11157
Aonla IRD
Aonla
05823
BATHINDA ( STP
4028 )
SANGRUR IRD (
STP 4057 )
Nalagarh IRD
Bathinda
0164
Sangrur
0167
Nalagarh
Nalagarh
01795
221716,
221881
2430308,
2430197
221212,
234528
220141
16508
11164
HINDUSTAN
PETROLEUM CORP.
LTD., Karari
D -2,U.P.S.I.D.C.
INDUSTRIAL
AREA,SITE - B , NEAR
MATHURA REFINERY
HPCL Meerut IRD,
Vedvyas Puri,VillagePoota,Partapur Industrial
Estate,
HPCL Najibabad IRD,
Village- Datarpur-Lalu
Hindustan Petroleum
Corporation Ltd,Haripur
Puthkaun,Dewal Choad
HINDUSTAN
PETROLEUM
CORPORATION
LIMITED
Hindustan Petroleum
Corporation Ltd, Aonla
BATHINDA,Mansa
Road,Phusmandi
Sangrur
HINDUSTAN
PETROLEUM
CORPORATION LTD,
Shakurbasti
HINDUSTAN
PETROLEUM
CORPORATION LTD,
Bharatpur
HINDUSTAN
PETROLEUM
CORPORATION LTD,
Bagru
SUCHIPIND,
New Delhi
011
25220730,
25222488
64249
Bharatpur
05644
238359,
238407
1907
Jaipur
0141
5123941,
5123260
15078
Jalandhar
0181
39220
NEAR RAILWAY
STATION
NH-1 A , Pampore
Jammu
0191
Pampore
01933
Salawas
Jodhpur
0291
MDPL - AJMER TML
AJMER
0145
2420842,
2420531
2461528,
2461529
223104,
224039
2868351,
2868272
2782852
GORAKHPUR - DEORIA
ROAD
HINDUSTAN
PETROLEUM
CORPORATION
Baitalpur
05568
3525
Gonda
05262
285157,
285220
282881 ,
223654
11180
11183
11213
Shakurbasti
Terminal
11233
BHARATPUR IRD
11242
Jaipur TerminalMDPL
11254
JALANDHAR IRD (
STP 4035 )
JAMMU IRD
11256
11259
11278
11281
SRINAGAR NEW
IRD
JODHPUR IRD
11313
Ajmer Terminal MDPL
BAITALPUR IRD
11314
GONDA IRD
Signature & Seal of the tenderer
Indicati
ve
stock
(Litres)
1899
5564
6971
16843
182
15620
8295
13061
1027
612
Page 16 of 34
HINDUSTAN PETROLEUM CORP. LTD.
TENDER NO LUB(DS)-RFD-HB-001
LIMITED,JANAKIPUR
VILLEGE
11319
Mughalsarai IRD
Mughalsarai
Mughalsarai
05412
11331
HISSAR IRD ( STP
0122 )
PANIPAT IRD (
STP 4019 )
HPCL Hissar Depot
Hissar
01662
HINDUSTAN
PETROLEUM
CORPORATION LTD
Rewari
Panipat
0180
2578674,
2578742
Rewari
01274
269655
20911
BEHIND KALIGAM
PANCHAYAT OFFICE
HINDUSTAN
PETROLEUM
CORPORATION LTD
HINDUSTAN
PETROLEUM
CORPORATION LTD,
Nandesari
Hindustan Petroleum
Corporation Ltd,
Jabalpur
Hindustan Petroleum
Corporation Ltd,
Nishatpura
Hindustan Petroleum
Corporation Ltd, Rairu
Hindustan Petroleum
Corporation Ltd, Sagar
HPCL, Manglia
Ahmedabad
079
70114
Hazira
0261
27529144,
27529155
2860450,
2860451
Vadodara
0265
2841350,
2840562
36545
Jabalpur
0755
2583839,
4270737
9090
Bhopal
0755
2736701,
2732308
7424
Gwalior
0751
19910
Sagar
07584
Manglia
0731
Hindustan Petroleum
Corporation Ltd, Gaigaon
Hindustan Petroleum
Corporation Ltd, Khapri
Hindustan Petroleum
Corporation Ltd,
Hazarwadi
Pakni
Gaigoan
07257
Khapri
07103
Sangli
02346
2568403,
4930000
278362,
278253
4023713,
4021356
224023,
224024
275542,
275545
233393,
233152
Pakni
0217
4920
HINDUSTAN
PETROLEUM
CORPORATION LTD,
Bilaspur
Village Kharirohar
Bilaspur
07752
3202320 ,
2357750
261090,
262578
Gandhidam
02836
7671
Cuttack
0671
234162,
230936,
220084
2440038
Rourkela
0661
2600389,
2601445
225269
4213
11332
257189,
255942
237807
11334
REWARI IRD
11378
KALIGAM IRD
11412
HAZIRA IRD (STP
1044)
11414
Vadodara IRD
11424
Jabalpur IRD
11434
NISHATPURA IRD
11435
Gwalior IRD
11436
11457
SAGAR IRD (STP
0204)
Indore New IRD
11485
Akola New IRD
11488
Nagpur IRD
11504
Miraj IRD
11509
Sholapur IRD
11524
BILASPUR IRD (
STP 0325)
11583
KANDLA TML
11627
CUTTACK
IRD(STP 0326)
11631
ROURKELA IRD
HINDUSTAN
PETROLEUM
CORPORATION LTD
SUNDHARGAR
11635
SEMLIGUDA IRD
SEMLIGUDA
Semliguda
06853
11636
BALASORE NEW
IRD
Somnathpur
06782
224898,
224159
11656
DURGAPUR IRD
Burdwan
0343
11677
GUWAHATI IRD
HINDUSTAN
PETROLEUM
CORPORATION LTD
HPCL,DURGAPUR IRD ,
Rajbundh
HPCL,GUWAHATI IRD
Guwahati
0361
2520667,
2520337
2131468 ,
2302751
Signature & Seal of the tenderer
6845
39541
7100
73355
1584
33148
11984
9856
4979
144
3199
10756
13855
5460
40364
Page 17 of 34
HINDUSTAN PETROLEUM CORP. LTD.
11712
BARAUNI POL
IRD
11732
DHANBAD IRD
(STP 0234)
RANCHI ROAD
IRD (0265)
11737
11739
TATANAGAR IRD
(STP 0272)
11777
Hassan Terminal
11778
K R Puram IRD
11796
Belgaum New IRD
11797
GULBARGA NEW
IRD
11800
Hubli New IRD
11856
Coimbatore IRD
11871
MADURAI NEW
IRD
Tirunelveli IRD
11879
HPCL BARAUNI
TERMINAL , Village
Papraur
Hindustan Petroleum
Corporation Ltd.
HINDUSTAN
PETROLEUM
CORPORATION LTD ,
Ranchi Road
HINDUSTAN
PETROLEUM
CORPORATION LTD
HINDUSTAN
PETROLEUM
CORPORATION
LIMITED
NO 77,OLD MADRAS
ROAD, K R Puram
HINDUSTAN
PETROLEUM
CORPORATION
LIMITED, DESUR
HINDUSTAN
PERTOLEUM
CORPORATION LTD.,
Nandur
HINDUSTAN
PETROLEUM
CORPORATION
LIMITED, Navalur
HPCL, A.G.PUDUR,
Irugur
PLOT 167-172, Kappalur
Barauni
06243
242876
966
Dhanbad
0326
2304421
9436
Hazaribaug
06553
222028 ,
226548
3836
Jamshedpur
0657
2273197 ,
2270849
44726
Hassan
08172
243450
Bangalore
080
34104
Belgaum
0831
28510475,
28517396
2411548,
2411636
GULBARGA
08472
219013,
219122
28543
Dharwar
0836
2223043,
2223846
20845
Coimbatore
0422
15286
MADURAI
0452
TIRUNELVELI
0462
Trichy
0431
2629149,
2627068
2342967,
2342968
2337980,
2332912
2730052
KOZHIKODE
0495
3502
Mangalore
0824
2462382,
2461647
2270833,
2270365
Guntakal
08552
226885,
226109
Hyderabad
040
23701719,
23702041
71587
Cuddapah
08562
9503
Rajahmundry
0883
258000 ,
254040
2496594,
2496692
GAZIABAD
011
Kakri
0522
New Jalpaiguri
0353
13171
GHAZIABAD COD
13393
KHAKRI (NCL)
HPCL , BG GOOD
SHED ROAD
HPCL , Lower Anaikut
Road, Trichy
NEAR RAILWAY
STATION , Elathur
HINDUSTAN
PETROLEUM
CORPORATION LTD,
Village Katipalla
Hindustan Petroleum
Corpn. Ltd. Near Railway
Station
HINDUSTAN
PETROLEUM
CORPORATION LTD,
Sanatnagar
Hindustan Petroleum
Corpn. Ltd.
HINDUSTAN
PETROLEUM
CORPORATION LTD
C/O BAJAJ AGENCIES
LTD , Ghaziabad
Kakri
13644
SILIGURI IRD
New Jalpaiguri
11880
11892
TRICHY IRD ( STP
3011 )
Kozhikode IRD
11895
MANGALORE
TERMINAL (STP
3003)
11911
GUNTAKAL IRD
(STP 3044)
11916
SANATNAGAR
IRD(STP 0360)
11931
CUDDAPAH IRD
(STP 0328)
RAJAHMUNDRY
TML (STP 2010)
11953
TENDER NO LUB(DS)-RFD-HB-001
Signature & Seal of the tenderer
22408100,
22010619
2308123 ,
2308870
2691454
20
20466
23975
2131
6232
11878
3455
14258
10507
56060
10417
Page 18 of 34
HINDUSTAN PETROLEUM CORP. LTD.
14123
TENDER NO LUB(DS)-RFD-HB-001
Hindustan Petroleum
Corp. Limited,
DARUHERA-MEGA
WAREHOUSE-COLD
Chandigarh
0172
5071366
16893
Gurgaon
011
KOTA-LUBE-COD
KOTA
0141
14304
LUCKNOW LUBE
LUCKNOW
0522
14412
BHIWANDI COD
HINDUSTAN
PETROLEUM CORP
LTD, Aishbaug
Allied Auto Services
22010266,
Cell
779504050
6
2740154 ,
2742516
2662525
11112
14250
CHANDIGARH
COLD
DHARUHERAMEGA
WAREHOUSECOLD
KOTA-LUBE-COD
BHIWANDI
022
14431
BHILAI COLD
HPCL ,Bhilai
Raipur
0771
14437
GEVRA LUBES
Korba
0771
14450
NAGPUR-LUBECOD
KOLHAPUR COLD
HINDUSTAN
PETROLEUM
CORPORATION
LIMITED, Korba
M/s Kamal Lube Service,
Nagpur
HPCL Lube Depot,
Nagpur
0712
KOLHAPUR
020
HPCL PIMPRI
LUBE DEPOT
WADALA-II-COLD
Hindustan Petroleum
Corporation Ltd, Pimpri
WADALA-II-COLD
Pune
020
Mumbai
022
SAMBALPUR
COLD
BERHAMPUR
BITCD - WB
Sambalpur
Sambalpur
0674
HINDUSTAN
PETROLEUM CORP
LTD , Berhampur
Kolkata
Berhampur
0674
Kolkata
033
NH-6, NIMPURA
KHARAGPUR
033
HPCL,
VISAKHAPATNAM
LUBE COD,
Hindustan Petroleum
Corporation Ltd. Salem
COLG C/O SCCL
VISAKH
0891
SALEM
080
SRIRAMPUR
040
COLG C/O SCCL
KOTHAGUDE
M
MANUGURU
040
HPCL Panewadi Depot,
Manmad
Manmad
02591
VASCO TERMINAL
VASCO-DAGAMA
0832
HPCL, Kadavanthara ,
Kochi
HPCL, Kondapally
Kochi
0484
VIJAYAWADA
0866
14193
14485
14487
14521
14625
14628
14654
14657
COSSIPORE
COLD
NIMPURA COLD
14704
VISAKH-LUBECOD
14783
SALEM-COD
14922
SCCL SRIRAMPUR
SCCL KOTHAGUDEM
SCCL MANUGURU
Panewadi IRDDUTYPAID (STP 1052)
VASCO - Pseudo
ICICI Bank
14923
14925
31397
31551
31833
31979
COCHIN TML
DUTY PAID
VIJAYAWADA
TML- DUTY PAID (
STP 3010)
COLG C/O SCCL
Signature & Seal of the tenderer
040
1330
106445
26402810,
26441937
2222166,
2532541
2222166,
2532541
6600
2520617,
2520618
26124525 ,
26213263
64102122
51713
26402810,
26441937
2541926,
2546040
2541926,
2546040
7982
22829881 ,
22829527
22829881 ,
22829527
2563789 ,
2567414
1488
28530540 ,
28530544
27704203,
27713892
27704203,
27713892
27704203,
27713892
222621 ,
222923
2332
2168
840
2249
54874
3721
4585
5926
7937
2310
1890
2350
14997
2518853,
2501360,
2519742
2319888
51470
2872514,
2872504
36544
12763
Page 19 of 34
HINDUSTAN PETROLEUM CORP. LTD.
TENDER NO LUB(DS)-RFD-HB-001
DECLARATION OF THE TENDERER
ANNEXURE-8
DECLARATION-A
(The following should be typed on the letter head of the tenderer and should duly
signed with rubber stamp)
I/We hereby offer the firm rates in the Rate Schedule attached.
The Earnest Money Deposit (EMD) of Rs. ___________ has been paid by me / us vide
Demand Draft No. ___________________ dated _____________. It is agreed that the
said amount so deposited is refundable to me/us after finalisation of tender in favour of any
party and subject to our fulfilling the terms and conditions of this tender.
I/We hereby agree to abide by and fulfill the terms and conditions set out in the general
and special conditions of the contract and the Agreement papers as attached, which shall
be deemed to form a part of this tender. I / We return herewith the same duly attested on
each page in token of my / our acceptance thereof.
I/We hereby declare that this tender and your acceptance to be communicated by you to
me / us by a letter shall constitute a valid and binding contract between us till such time
the final Agreement is signed by us.
I/We have noted that the Corporation reserves the right to accept / reject any tender
which may / may not fulfill any of the conditions contained above and enclosed Agreement
Form , without assigning any reason whatsoever.
Yours faithfully,
WITNESS :
SIGNATURE______________
DATE:
NAME : _______________________________
(Signed as Director / Partner /
Member / Proprietor)
SIGNATURE ________________
NAME OF FIRM __________________
NAME______________________
ADDRESS : _____________________
PLACE _____________________
_____________________
DATE ______________________
TELE. NO. : ______________________
Signature & Seal of the tenderer
Page 20 of 34
HINDUSTAN PETROLEUM CORP. LTD.
TENDER NO LUB(DS)-RFD-HB-001
DECLARATION OF THE TENDERER
ANNEXURE-8
DECLARATION-B
(The following should be typed on the letter head of the tenderer and should duly
signed with rubber stamp)
I/We _________________________ hereby declare/clarify that we have not been banned
or delisted by any Government or quasi Government Agencies or Public Sector
Undertakings
Stamp & Signature of the bidder
Note : If a bidder has been banned by any Government or Quasi Government Agencies or
PSUs, this fact must be clearly stated with details. If this declaration is not given along with
the UNPRICED Bid, the tender will be rejected as non-responsive.
DECLARATION-C
(The following should be typed on the letter head of the tenderer and should duly
signed with rubber stamp)
We declare that we do not have any employee who is related to any officer of the Oil
COMPANY/ Central/ State Government.
OR
We have the following employees working with us who are relatives of the officers of the
Oil COMPANY/ Central /State Government.
Name of the Employee
Name and Designation of
Of the Contractor
the Officer of the Oil COMPANY/ Central/
State Government and relation.
1. ________________________________________________
2. ________________________________________________
Strike off whichever is not applicable.
Date:
Signature___________________
Name of Person signing___________________
Tenderer's Name and address with seal___________________
Signature & Seal of the tenderer
Page 21 of 34
HINDUSTAN PETROLEUM CORP. LTD.
TENDER NO LUB(DS)-RFD-HB-001
DECLARATION OF THE TENDERER
ANNEXURE-8
DETAILS OF RELATIONSHIP WITH HPC DIRECTORS, ETC.
Tenderers should furnish following details in the appropriate part based on their
organization structure.
Organizational structure
Part of the form applicable.
Sole Proprietor
Partnership Firm
COMPANY Private / Public / Co- operative Society.
PART – A
PART – B
PART – C
PART – A
(Applicable where Tenderer is Sole Proprietor)
1.
2.
3.
4.
Name:
Address:
State whether tenderer is related to any of the Director(s) of HPC: YES / NO
If ‘ YES ‘ to 2, State the name(s) of HPC Director(s) and Tenderer’s relationship
with him / her.
Strike off whichever is not applicable.
Date:
Signature___________________
Name of Person signing___________________
Tenderer's Name and address with seal___________________
PART – B
(Applicable where the Tenderer is a partnership firm)
1.
2.
3.
4.
5.
6.
7.
the
Name of the partnership firm responding to the tender:
Address:
Names of partners:
State whether any of the partner of the tenderer is a Director of HPC:
Yes/No
If ‘Yes’ to (4) state the name(s) of the HPC Director(s).
State whether any of the partner of the tenderer is related to any of the Director(s)
of HPC:
Yes/No
If ‘Yes’ to (6) state the name(s) of HPC Director(s) & the concerned partner’s (of
tenderer) relationship with him/ her.
Strike off whichever is not applicable.
Date:
Signature___________________
Name of Person signing___________________
Tenderer's Name and address with seal___________________
PART – C
Signature & Seal of the tenderer
Page 22 of 34
HINDUSTAN PETROLEUM CORP. LTD.
TENDER NO LUB(DS)-RFD-HB-001
(Applicable where the Tenderer is a Public/ Private Limited COMPANY/ Co-operative
Society)
1.
2.
3.
4.
5.
1.
7.
8.
Name of the COMPANY/ Co-operative Society responding the tender:
Address of:
(a) Registered Office:
(b) Principal Office:
State whether the COMPANY is a Pvt. Ltd. Co. or Public Co. or Co-operative
Society.
Names of Directors of the COMPANY/ Co-operative Society
State whether any of the Director Of the Tenderer/ COMPANY is a Director of HPC:
Yes/No
If ‘Yes’ to (5) state the name(s) of the HPC Director(s).
State whether any of the Director of the Tenderer COMPANY is related to any of
the Director(s) of HPC:
Yes/No
If ‘Yes’ to (7) state the name(s) of HPC Director(s) & the concerned Director’s (of
the tenderer Co.) relationship with him/her.
Strike out whichever is not applicable.
Date:
Signature___________________
Name of Person signing__________________
Tenderer's Name and address with seal_________________
LIST OF RELATIVES
A person shall be deemed to be a relative of another, if any and only if,
i) He / She / They are members of Hindu Undivided family or
ii) He / She / They are Husband & Wife or
iii) The one is related to the other in the manner indicated below.
1. Father
2. Mother (including Step Mother)
3. Son (including Step Son)
4. Son’s Wife
5. Daughter (including Step Daughter)
6. Father’s Father
7. Father’s Mother
8. Mother’s Mother
9. Mother’s Father
10. Son’s Son
11. Son’s Son’s Wife
12. Son’s Daughter
13. Son’s Daughter’s Husband
14. Daughter’s Husband
15. Daughter’s Son
16. Daughter’s Son’s Wife
17. Daughter’s Daughter
18. Daughter’s Daughter’s Husband
19. Brother (including Step Brother)
20. Brother’s Wife
21. Sister (including Step Sister)
22. 22. Sister’s Husband
Signature & Seal of the tenderer
Page 23 of 34
HINDUSTAN PETROLEUM CORP. LTD.
TENDER NO LUB(DS)-RFD-HB-001
DECLARATION OF THE TENDERER
ANNEXURE-8
DECLARATION- D
(The following should be typed on the letter head of the tenderer and should duly
signed with rubber stamp)
Subject
:
Declaration regarding providing correct information and
undertaking in case it is found incorrect or false
We hereby declare that the entire information furnished/ given to you in our bid and
attachments are true to the best of our knowledge and belief and nothing therein is false.
We further undertake, that if it is found during the tender stage (before accepting our bid/
placement of Purchase Order by HPCL) that any information or document furnished/
submitted by us is false or incorrect, then we agree that HPCL shall be free to reject our
tender/ bid. If the same is found to be false or incorrect during any stage after accepting of
our bid/ placement of Purchase Order, then HPCL shall have the right to summarily cancel
our tender and procure the balance quantity from any alternate source. HPCL shall have
the right to recover the differential amount between the rates of our contract and the rates
at which HPCL is compelled to procure from the alternate source, if the latter rate is
higher. To this effect, the recovery can be made by HPCL by encashing any bank
guarantee that we may have submitted or from any pending bills under this contract or any
other contract with HPCL.
Date: ______________
Place: ______________
Signature & Seal of the tenderer
Name:
Designation:
Seal:
Page 24 of 34
HINDUSTAN PETROLEUM CORP. LTD.
INTEGRITY PACT
Signature & Seal of the tenderer
TENDER NO LUB(DS)-RFD-HB-001
ANNEXURE-9
Page 25 of 34
HINDUSTAN PETROLEUM CORP. LTD.
Signature & Seal of the tenderer
TENDER NO LUB(DS)-RFD-HB-001
Page 26 of 34
HINDUSTAN PETROLEUM CORP. LTD.
Signature & Seal of the tenderer
TENDER NO LUB(DS)-RFD-HB-001
Page 27 of 34
HINDUSTAN PETROLEUM CORP. LTD.
Signature & Seal of the tenderer
TENDER NO LUB(DS)-RFD-HB-001
Page 28 of 34
HINDUSTAN PETROLEUM CORP. LTD.
Signature & Seal of the tenderer
TENDER NO LUB(DS)-RFD-HB-001
Page 29 of 34
HINDUSTAN PETROLEUM CORP. LTD.
Signature & Seal of the tenderer
TENDER NO LUB(DS)-RFD-HB-001
Page 30 of 34
HINDUSTAN PETROLEUM CORP. LTD.
Signature & Seal of the tenderer
TENDER NO LUB(DS)-RFD-HB-001
Page 31 of 34
HINDUSTAN PETROLEUM CORP. LTD.
Signature & Seal of the tenderer
TENDER NO LUB(DS)-RFD-HB-001
Page 32 of 34
HINDUSTAN PETROLEUM CORP. LTD.
TENDER NO LUB(DS)-RFD-HB-001
STATEMENT OF CREDENTIALS
ANNEXURE-10
Tenderers should fill their technical offer by way of providing all information as follows:
Sr no Details
Details/ Page Number of
submitted tender
1
Name of the firm
2
3
4
5
Category (SC/ST/GEN)
Nature of the firm (State whether Limited Copartnership, Coop Society or Sole Proprietor.
Photocopies of documents confirming constitution
of the firm to be enclosed).
Year of Establishment
Registration Number, if any
6
Registered Postal Address
7
Telegraphic Address, if any
8
Telephone No. (s) Fax No. (s)
e-mail address if any
9
10
Address of Branches, if any
Name of Directors / Partners / Proprietor as the
case may be with address & Telephone nos & email
IDs.
Permanent Account Number (PAN) for Income Tax
Name of Bankers & Branch with full address
Type of Account & A/C. No.
11
12
13
14
Names (s) of
account
Person(s) Operating the bank
15
Names of authorised representatives of firm
Note : Power of Attorney signed by all
Directors/Partners/Proprietor
in
favour
of
authorised person signing tender documents must
be enclosed
I / WE do hereby certify that the information as provided above is correct and true in all
respects. In case any of the above information is found to be false at a later date, then
HPCL may take action any action as deemed fit.
SIGNATURE _____________________
NAME
______________________
Signature & Seal of the tenderer
Page 33 of 34
HINDUSTAN PETROLEUM CORP. LTD.
DEVIATION SHEET
TENDER NO LUB(DS)-RFD-HB-001
ANNEXURE-11
 Tenderers are advised in their own interest to quote strictly as per Terms and
Conditions of the Tender and not to add any conditions of their own or to modify the
terms and conditions stipulated in the Tender.
 In case of any deviations to the Tender Terms & Conditions, the same should be
mention in this format.
 HPCL reserve the right to accept or decline any proposed deviation.
Tender Annexure no., clause Tender Terms
no., page no.
Signature & Seal of the tenderer
Deviation Sought
Page 34 of 34