the Exhibitor Prospectus for 2015 here

www.worldatmcongress.org
Exhibitor Prospectus
See You
Next Year.
10-12 March 2015
Madrid, Spain
IFEMA, Feria de Madrid
10 – 12, March, 2015 Madrid, Spain
Welcome to World ATM Congress
Providing a international platform for the global commercial and defence Air Traffic
Management industry to see, learn, and connect with the world’s leaders in the field.
Come to Madrid to see the latest developments in rapidly changing technology, learn
the latest thinking in policy, and connect with the people and companies bringing
modernization to reality. World ATM Congress – a collaboration between the Civil Air
Navigation Service Organisation (CANSO) and Air Traffic Control Association (ATCA) – is
an event for the industry, by the industry.
Who Attends
A broad representation from commercial, civil, government, and military: senior
management, project leaders, senior engineers, executives, and decision-makers who
have the authority to purchase or influence the purchase of products and services
from the following sectors:
• Air Navigation Service Providers •
from
throughout
the
world
•
• ATC Service Providers
•
• Airports and Airport Authorities
•
• Air Traffic Controllers
•
• Systems Contractors, Manufacturers •
and Suppliers
•Engineering
Consultancies
Airlines and Operators
Armed Forces
Government Representatives
Academia
Non-governmental Organisations
(associations, unions, guilds, etc.)
Past Exhibitors Include:
Ground- Ground ATC Data Networks
Headsets
Integrated Telephone Systems/Services
Lighting (Runway/Taxiway)
Meteorological Equipment
Modular Systems Furniture
Power Supplies/Converters
Precision Landing Systems
Remote Maintenance Monitoring
Safety Systems/Risk Assessment
Satellite Navigation Networks
Software Development
Surveillance Systems (including Radar)
Testing Equipment
Trade Publications/Media Products
Training Centers/Courses/Simulation
Training Equipment
And much more…
Air Navigation Service Providers
Aeronautical Information Systems (AIS)
Airfield Operations
Associations
ATC Towers/Mobile Control Towers
Avionics
Colleges and Universities
Communications – Data-Link
Communications – Voice
Communications Control
(including Voice Switching)
Computers
Consoles
Consulting
Displays and Instrumentation
Environmental Controls
Flight Data Processing Systems
Government Organizations
Ground Handling
Ground-Based Navigational Aids
www.worldatmcongress.org
2
Exhibit
Exhibit at World ATM Congress and define your position in the aviation community. Customize your
booth space to showcase new products and services, hold private meetings, and generate leads.
Exhibition Information
Exhibition Dates:
10 – 12, March, 2015
Exhibition Venue:
Hall 9
IFEMA, Feria de Madrid
Madrid, Spain
P: +(34) 91 722 50 74
E: [email protected]
www.ifema.es
Exhibition Timetable at a Glance
Booth Set-up:
Saturday, 7, March, 2015
Sunday, 8, March, 2015
Monday, 9, March, 2015
08:30–21:30
08:30–21:30
08:30–21:30
Open Hours:
Tuesday, 10, March, 2015
Wednesday, 11, March, 2015
Thursday, 12, March, 2015
10:00–19:30
10:00–18:00
10:00–14:00
Dismantle:
Thursday, 12, March, 2015
Friday, 13, March, 2015
14:00–21:30
08:30–21:30
* Times are subject to change; check with organiser to determine closer to dates of the event.
Multilevel Booths
For multilevel booths, add 30% to the regular booth price for the area built on the top floor. World ATM
Congress must approve all multilevel booths. Booth plans should indicate the name of the event &
booth number, specify maximum number of occupants allowed and have a structural engineer’s stamp
certifying that the platforms can bear the maximum occupant load. Certain multilevel booths may
require fire watches, smoke detection devices, fire extinguishers, multiple exits, etc., as required by
Fire Prevention Officials. See Exhibitor Technical manual for additional information.
Meeting Space Rental
A number of meeting rooms have been reserved for use by exhibitors who may need private meeting
space during the Congress. Rental rates apply and exhibitor meeting space reservations forms will be
available in Fall 2014.
Should you have any questions about meeting space reservations please contact
[email protected]
Note: World ATM Congress RESERVES THE RIGHT TO: Change the Floor Plan
(including, but not limited to aisle space), without notice, in order to comply with fire, safety, technical
and accessibility regulations or to provide, in its exclusive judgment, a safer, more satisfactory, attractive
and successful Exhibition.
3
World ATM Congress Exhibitor Prospectus
Exhibit Space Fees:
Space Only:
Pricing:
€494.00 per m2 (exclusive of VAT)
Shell Scheme Package:
Pricing:
€584.00 per m2 (exclusive of VAT)
Canso members and ATCA members receive a 5% discount off their Exhibit Space Fees.*
Shell Scheme Package requires minimum of 9m2 (minimum 2m x 3m) of exhibit space.
Fully furnished shell scheme includes: exhibit space, panel walls, carpeting, sign with
company name, one (1) table, two (2) chairs, lighting of 100w/m2 with lamps of 300w
each, electric (includes control circuit, protection circuit (30 mA), 3 independent output
circuits, one 500w Socket and basic electric supply.)
*Membership must be in good standing at time of contract submission and during
exhibition dates.
Registration fee: €250.00
This is a non-refundable flat fee, independent of stand size that is charged per exhibitor,
including exhibitors who are sharing a booth.
VAT TAX: All fees listed DO NOT include 10% VAT.*
WATMC has no control over the VAT charged to WATMC participants and only charges
the VAT rate that is mandated by Spanish authorities.
Exhibitor Insurance: Liability and Multifair (Casualty) insurance are included with your
stand rental. No additional insurance is required by the organizer or IFEMA for your
participation in the Congress.
Exhibitor Benefits:
•
•
•
•
•
•
•
•
•
•
•
Welcome Reception in the Exhibition Hall
100-word listing in official on-site show guide
Special sponsorship and advertising opportunities only available to exhibitors
Exhibitors’ products and services search engine on World ATM Congress website
Exhibitors’ press releases published on World ATM Congress website
Virtual hall layout where Exhibitors can market to attendees pre-and-post show
Exhibitors’ badges
24-hour security surveillance in the Hall
Announcements/Presentations of Products or Service in Exhibit Hall Theatres
(limited slots available)
Online Floor Plan in Real-Time
Listing and mobile app.
Exhibitors’ company information is highlighted in real-time on an online floor plan in the exhibit section of www.worldatmcongress.org. Attendees can quickly locate
your booth position and get direct links to your website, product information, and
company description. This is also the best place to post your videos and press
releases for maximum visibility!
www.worldatmcongress.org
4
Information for Exhibitors
Payment Methods
Option 1: Payment by Credit Card (VISA or MasterCard)
Option 2: Payment by Check: Please make check Payable to World ATM Congress.
Option 3: Bank Transfer
Should you wish to make a bank transfer please contact Sandra Strickland at
[email protected] or call +1 703 299 2430 ext. 304 for bank transfer information.
Cancellation/Space Reduction
Registration Fee: Non-Refundable
Booth space rental fees:
75% refund with receipt of written cancellation by May 31, 2014
50% refund with receipt of written cancellation by July 31, 2014
25% refund with receipt of written cancellation by Oct. 31, 2014
No refunds after 31 October, 2014
Cancellation must be made in writing to:
Kenneth Carlisle
World ATM Congress
1101 King Street, Suite 300
Alexandria, VA, USA 22314
P: +1 703 299 2430 ext. 310
E: [email protected]
Payment Schedule
All fees are payable in full within 30 days of receipt of invoice. Should a contract be received less than 30
days before exhibition setup dates then full payment must be included with contract.
Allocation of Exhibition Space
All exhibitors who have submitted a contract prior to 31, March, 2014, will receive priority placement in
the Exhibit Hall. Once these exhibitors have been placed in Hall, all other exhibitors will be placed on a
first come, first served basis. A completed Exhibitor Contract and deposit must be received before
placement in the Hall can occur.
Exhibitor Badges
All badged exhibitor staffers are required to be registered and will receive a badge displaying the exhibiting
company name. Five (5) complimentary exhibitor staff badges will be given for every 9 square meters
booked up to a maximum of 90 badges.
Should additional badges be needed, please contact [email protected]
An exhibitor registration form will be included in the Exhibitor’s Manual or you may register your staff
online starting 30, September 2014.
Exhibitor’s Technical Manual
An Exhibitors’ Technical Manual outlining all technical aspects of exhibiting will be circulated 6 months
before the Congress. It will include the following:
• Technical details about the venue
• Contractor details
• Final exhibition details and information
• Services available to exhibitors and order forms
Site Inspections
Exhibitors and sponsors are free to visit the congress venue at their convenience. Please contact the World
ATM Congress to coordinate your visit.
5
World ATM Congress Exhibitor Prospectus
Contact Information
Exhibition Contacts
Rugger Smith
Alexandria, VA, USA
P: +1 703 299 2430 ext. 318
E: [email protected] Kenneth Carlisle
Alexandria, VA, USA
P: +1 703 299 2430 ext. 310
E: [email protected]
Conference Programming Contacts
Ellen van Ree
Amsterdam, Netherlands
P: +31 (0)23 568 5378
E: [email protected]
Paul Planzer
Alexandria, VA, USA
P: +1 703 299 2430 ext. 305
E: [email protected]
Sponsorships Contacts
Claire Rusk
Alexandria, VA, USA
P: +1 703 299 2430 ext. 309
E: [email protected]
Rugger Smith
Alexandria, VA, USA
P: +1 703 299 2430 ext. 318
E: [email protected] Media and Press Contacts
Marion Brophy
Alexandria, VA, USA
P: +1 703 299 2430 ext. 308
E: [email protected]
Jonathan Fath
Alexandria, VA, USA
P: +1 703 299 2430 ext. 302
E: [email protected]
How to Market Your Organisation at World ATM Congress
There are several best practices in successfully marketing your company before, during, and after the Congress. Distribution and advertising at the event will place your brand front-and-center in the aviation community –providing you invaluable visibility and brand-recognition. One way is to advertise – we have
several opportunities including World ATM eNewsletter sponsorships, web banners, and the on-site event newspapers – where you can purchase ads and raise brand awareness for your organisation.
We also want your clients to come to World ATM Congress and have marketing tools to help you reach out to them and invite them to your booth. For more information on how to best advertise and
communicate with your clients and potential clients, contact Marion Brophy at
[email protected] to get involved.
Increase your reach in the ATM industry – make your name known at World ATM Congress!
www.worldatmcongress.org
6
Feria de Madrid Map
View from South Entrance
M-11 Exit 5
North Entrance
North Convention Centre
North Access
World ATM Congress
World ATM
Conference
/C
A/C
M-40 Exit 5
A/C
M-11 Exit 6
BC
West Access
D
East Access
East Entrance
C
A
M-40 Exit 6
Floor-1
South Entrance
South Convention
Centre
A-2 and M-40 Exit 7
South Access
A-2 and M-40 Exit 7
A-2 and M-40 Exit 7
Meeting and function space
CAR PARKS
INFOIFEMA
OTHER CAR PARKS
BC BUSINESS CENTRE
Exhibitor assistance
Exhibition office
Trade visitors registration
Press accreditations
A
Club Feria Oro
C
Coaches
The Exhibit Hall at IFEMA is 10 minutes
from Madrid Barajas Airport,
12 minutes from city centre, and accessible
by road, rail, underground, and bus.
Exhibitors access to exhibition halls
BusFeria stop
Medical centre
Public transport
7
World ATM Congress Exhibitor Prospectus
HALL 9 IFEMA
4
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D
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