BOARD AGENDA - San Francisco Housing Authority

HOUSING AUTHORITY OF THE
CITY AND COUNTY OF SAN FRANCISCO
Joaquin Torres, President
Jaci Fong, Vice President
Phil Arnold, Commissioner
Leroy Lindo, Commissioner
Ted Yamasaki, Commissioner
BOARD AGENDA
Thursday, March 12, 2015
4:00 pm
City Hall
1 Dr. Goodlett Place, Room 408
San Francisco, California 94102
(415) 715-3954
Barbara T. Smith
Acting Executive Director
“The Mission of the San Francisco Housing Authority is to deliver safe and decent
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housing for low income households and integrate economic opportunity for
residents.”
SAN FRANCISCO HOUSING AUTHORITY
JOAQUIN TORRES, PRESIDENT
HOUSING AUTHORITY OF THE CITY AND COUNTY OF SAN FRANCISCO
Joaquin Torres, President
Jaci Fong, Vice President
Phil Arnold, Commissioner
Leroy Lindo, Commissioner
Ted Yamasaki, Commissioner
Barbara T. Smith, Acting Executive Director
CITY HALL
1 Dr. Carlton B. Goodlet Place, Room 408
San Francisco, California 94102
www.sfha.org
REGULAR MEETING NOTICE
Thursday, March 12, 2015·4:00 p.m.
1. The San Francisco Housing Authority (“Authority”) holds its first meeting of the month (second Thursday of the month) in City Hall, 1 Dr.
Carlton B Goodlett Place, room 408, San Francisco, California 94102. The second meeting of the month (fourth Thursday of the month) is
held at one of the Authority' Public Housing Development’s. The meeting of March 26, 2015 will be held in the Community Room at
Woodside Gardens, San Francisco, California 94127.
2. Disability Access: The community room at 990 Pacific Avenue is wheelchair accessible. The closest accessible BART Station is Civic Center,
three blocks from City Hall. Accessible MUNI lines serving this location include the Hyde and Powell-Muni towards Beach Street and Hyde
Street. For more information about MUNI accessible services, call (415) 923-6142 or visit 511.org.
3. Disability Accommodations: To request assistive listening devices, real time captioning, sign language interpreters, readers, large print
agendas or other accommodations, please contact the Commission Clerk at (415) 715-3232 or [email protected] at least 72 hours in advance of
the hearing to help ensure availability.
4. There is accessible parking in front of 990 Pacific Avenue, San Francisco, California 94133. Parking is limited.
5. Agenda, minutes and attachments are available at www.sfha.org as well as the Authority’s administrative office located at 1815 Egbert
Avenue, San Francisco, California 94124. If any materials related to an item on this agenda have been distributed to the San Francisco
Housing Authority Board of Commissioners (“Board”) after distribution of the agenda packet, those materials are available for public
inspection during normal business hours at the Authority’s Administrative Offices.
6. In order to assist the Authority’s efforts to accommodate persons with severe allergies, environmental illness, multiple chemical sensitivity or
related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please
help the Authority accommodate these individuals.
7. The use of electronic sound-producing devices at/during public meetings is prohibited. Please be advised that the meeting President may
remove any person(s) responsible for the ringing or use of cell phones, pagers and similar sound-producing electronic devices from the
meeting room.
8.
Requests for public comment may be heard on items not on the agenda as well as after staff presentation on any Regular Agenda Item.
Speakers at Board meetings are requested, but not required, to identify themselves and fill out cards placed on the table at the entrance door.
When the Board considers policy, which has not been considered by a committee, testimony is welcome during the Public Comment portion of
the meeting. Testimony is not permitted when an opportunity has been given at a committee hearing for testimony on an item. The public
may address the Board for up to two minutes or four minutes for speakers who require an interpreter, or unless otherwise approved by the
Board. The President, or the Board, may limit the total testimony to 30 minutes. A speaker may not yield his or her time to another speaker.
Board procedures do not allow for dialogue between the Board and the public. The Board may not take action on a new proposal, which is not
on the agenda.
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---------------------------------------------------------------------------------------------------AGENDA
------------------------------------------------------------------------------------------------------------------------------ORDER OF BUSINESS
1. Call to Order
2. Roll Call
3. Approval of Minutes:
a. Regular Meeting: February 26, 2015
(1) Public Comment
4. General Communications
5. President’s Report
6. General Public Comment: Limited minutes
Note: This portion of the agenda is not intended for debate or discussion with the Commission or
staff. Please simply state your business or the matter you wish the Commission or staff to be
aware of. It is not appropriate for commissioners to engage in a debate or respond on issues not
properly set in a publicly noticed meeting agenda. If you have questions or would like to bring a
matter to the Commissions’ attention, please contact the San Francisco Housing Authority at
[email protected]
7. Executive Director’s Report

Elevator Report
(1) Public Comment
8. Tenant Representative Report:
A.
B.
City Wide Council - senior/disabled (“CCSD”)
Public Housing Tenants Association (“PHTA”)
(1) Public Comment
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9. Committee Reports
a.
b.
Development and Finance Committee
Resident Services, Operations and Personnel Committee
(1) Public Comment
10. Consent calendar agenda: Public comment will be taken after staff presentation as a whole on all
Agenda Items. Speakers are encouraged to complete a comment card. Speakers will be limited
to two minutes or four minutes for speakers who require an interpreter.
A. Consent items
(1) None
11. Regular agenda: Public comment will be taken after staff presentation as a whole on all Agenda
Items. Speakers are encouraged to complete a comment card. Speakers will be limited to two
minutes or four minutes for speakers who require an interpreter.
A. Action items
(1) None
12. Commissioner’s Comment and Report
13. Adjournment
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MINUTES
HOUSING AUTHORITY OF THE CITY AND COUNTY OF SAN FRANCISCO
BOARD OF COMMISSIONERS MEETING
February 26, 2015
SCHEDULED: 4:00 PM, 990 Pacific Ave., Community Room, San Francisco, CA 94133
COMMISSIONERS PRESENT:
Joaquin Torres, President
Jaci Fong, Vice President
Phil Arnold, Commissioner
Leroy Lindo, Commissioner
Ted Yamasaki, Commissioner
Item 1:
COMMISSIONERS EXCUSED:
Meeting called to order
President Torres called the meeting to order at 4:12. He requested that Dorothy Raimey,
the President of the Tenant’s Association at 990 Pacific, open the Commission meeting.
Ms. Raimey welcomed the Commission on behalf of the residents at 990 Pacific. She
stated that she hoped the Commission meeting would help familiarize the residents with
the Authority’s procedures.
Item 2:
Approval of minutes:
a. Regular meeting: January 21, 2015
Commissioner Arnold asked that the minutes on page 10 be amended to reflect that
non-residents were not allowed into the buildings, unaccompanied by a resident, after
10:00 PM, instead of 10:00 AM.
Public Comment

Motion:
None
First:
Second:
Vote:
Ayes:
Abstain:
Nays:
Motion passed
Commissioner Arnold motioned to approve with amendments to page 10
Commissioner Fong
Commissioners Arnold, Torres, Lindo and Fong
Commissioner Yamasaki
None
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Item 3:
General Communications
Acting Executive Director Barbara Smith provided a calendar to the Commission
detailing the City of San Francisco’s Clean Team events taking place in 2015. Ms. Smith
reported that staff had received two letters from the United States Department of Housing
and Urban Development (HUD). She explained that the first letter allowed the Authority
to move forward with the conversion to the Rental Assistance Demonstration (RAD)
program beginning in October 2015. Ms. Smith stated that the second letter approved
additional resources for the RAD program, which would be granted to selected housing
developments.
Item 4:
President’s Report
Commissioner Torres wished the residents of 990 Pacific a Happy Chinese New Year. He
stated that the Authority’s agreement with HUD would provide 1.4 billion dollars to fund
additional maintenance and services for the public housing developments. Commissioner
Torres commended the Authority, the tenant councils, and the labor unions for their work
on negotiations with HUD and the RAD conversion process.
Item 5:
General Public Comment


Teresa Lee; stated that she had made a public records request in 2014 for the
completed section 18 applications pertaining to Ping Yuen and Ping Yuen North. She
stated that the applications were recently submitted, and requested that the
applications be provided to her. Ms. Lee further expressed support for the
Watchtower Security Camera resolution.
Marlon Reynolds; resident of 990 Pacific, requested that he be provided with an
update on the alteration in funding for 990 Pacific.
Commissioner Torres requested that the Watchtower Security Camera resolution be
moved up in the agenda to precede the Executive Director’s Report to accommodate the
schedules of the officers from the San Francisco Police Department.
Item 6:
[RESOLUTION AUTHORIZING THE ACTING EXECUTIVE DIRECTOR TO
ENTER INTO INDIVIDUAL TWO (2) YEAR CONTRACTS FOR SECURITY
CAMERA SYSTEMS AT PING YUEN, ROBERT B. PITTS AND WESTSIDE
COURTS WITH WATCHTOWER SECURITY WITH A NOT-TO-EXCEED
AMOUNT OF $525,250 FOR THE INITIAL FIRST TWO (2) YEARS]
Presented by: Solomon Gebala, Chief Procurement Officer
Solomon Gebala, Chief Procurement Officer, reported that the Authority proposed
installing additional Watchtower Security cameras at Ping Yuen, Robert B. Pitts and
Westside Courts.
David Lazar, SFPD Commanding Officer for Central Station, spoke in favor of the
resolution. He stated that security cameras were often used to catch and convict suspects,
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and that having additional cameras in the Chinatown district would aid the SFPD in
keeping Chinatown safe.
Commissioner Lindo asked if the old cameras and Robert B. Pitts and Ping Yuen would
be replaced. Solomon Gebala, Chief Procurement Officer, explained that the old cameras
would be enhanced by the new system, and that additional cameras would be added to the
sites. Commander Lazar stated that the parking garage at 990 Pacific had been infiltrated
the previous evening. He indicated that the suspect broke into six cars. Commander Lazar
stated that the SFPD would have had a larger amount of leads for the investigation had
there been high-quality security cameras in the parking garage at the time of the incident.
Captain Raj Vaswani of Park Station spoke in support of the security camera resolution.
He stated that Watchtower Security Cameras provided very high-quality resolution that
had successfully aided the SFPD in identifying suspects in several cases.
Public Comment



Teresita Pineda, resident of John F. Kennedy Towers, stated that her car plate had
been stolen in the JFK parking lot. She stated that the parking lot had a single
camera and that her car was barely visible.
Maria Sumricht, a representative of Surveillance Grid, protested the resolution.
She requested that the Authority reevaluate their decision to use Watchtower
Security cameras, stating that her company could provide superior video-quality
and more affordable service.
The President of the Ping Yuen Tenant’s Association spoke in support of the
resolution. She stated that the Ping Yuen residents had expressed concern at
resident meetings about the increase of criminal activity, such as drug trafficking,
trespassing, and robberies, in their neighborhood. She claimed that the Ping Yuen
Tenant’s Association had long advocated for more security cameras to address the
residents’ safety concerns. She stated that residents were often reluctant to report
crime due to language barriers and fear of retaliation. She urged the Commission
to approve the security camera resolution to promote the safety of Ping Yuen
residents.
Commissioner Torres asked if Captain Lazar’s community outreach in Chinatown
had led to an increase in crime reporting from Ping Yuen residents. The President
of the Ping Yuen Tenant’s Association confirmed that Ping Yuen residents had
been reporting more crimes as the result of SFPD outreach.
Commissioner Fong asked for clarification on the Authority’s selection process that led
staff to choose Watchtower Security. Mr. Gebala explained that a selection committee
had evaluated several companies based on various criterion, including technical
capability and affordability, and that Watchtower Security had been deemed the most
serviceable option. Commissioner Fong asked for the number of people on the selection
committee. Mr. Gebala stated that there had been four committee members, two
Authority staff members and two SFPD officers. Commissioner Fong asked for further
detail on the selection committee’s criteria. Mr. Gebala explained that Watchtower
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Security had been vetted based on affordability, security camera video resolution, and the
ability to provide video footage in a timely manner.
Commissioner Arnold asked what would happen to the Authority’s contract with
Watchtower Security once the Phase I and II housing developments had been converted
to the RAD program. Mr. Gebala stated that the Authority was not responsible for the
Watchtower Security contract once the developments had been converted to RAD. He
explained that Watchtower Security was confident that strong support from the Authority
and local law enforcement would assist them in persuading the RAD developers to
continue the security camera contract after the conversion was complete.
Commissioner Fong asked for clarification on the protest process. Mr. Gebala explained
that policy allowed for a protest to be filed within ten days of an action taken on a
resolution. He stated that staff was required to respond within ten days from the date the
protest was filed.
Commissioner Torres asked if an approval of the resolution would not be finalized until
after the protest had been resolved. Mr. Gebala affirmed that this was correct.
Commissioner Fong asked if the protest was required to be submitted in writing. Mr.
Gebala responded that it was.
Commissioner Yamasaki asked for clarification on the protest timeline. Mr. Gebala
explained that a protest could not be submitted on a resolution until an affirmative action
or vote was taken on the item. He explained that an affirmative vote triggered the start of
the ten day protest period.
Commissioner Lindo asked who was responsible for handling the protest. Mr. Gebala
explained that his department was a neutral party that had not taken part in the initial
selection of Watchtower Security, and that his department would therefore handle the
protest from Surveillance Grid.
Motion:
First:
Second:
Vote:
Ayes:
Nays:
Motion passed
Item 7:
Commissioner Yamasaki
Commissioner Lindo
Commissioners Arnold, Torres, Lindo, Fong and
Yamasaki
None
Executive Director’s Report
A. Update on Rental Assistance Demonstration (RAD) program
Presented by: Alicia Sisca, Administrator, Housing Development, Modernization and
Maintenance
Alicia Sisca, Director of Housing Development and Modernization, reported that
RAD conversion of select housing developments would begin in October 2015.
8
Commissioner Torres asked which housing developments would be the first to be
converted to RAD in October 2015. Ms. Sisca stated that the order in which
developments would be converted in Phase I had not yet been established.
Commissioner Torres asked when the HOPE VI sites would be converted to RAD.
Ms. Sisca responded that the HOPE VI sites would be converted to RAD prior to
October 2015. She stated that staff did not know the exact month the HOPE VI
conversion would take place. Commissioner Torres asked when staff would complete
the final construction plans for the Phase I developments. Ms. Sisca stated that the
final construction plans for Phase I developments would be completed and presented
to the Board of Commissioners in April 2015. Commissioner Torres asked how staff
had been communicating with residents regarding the pending RAD conversion.
Helen Hale from the Mayor’s Office of Housing and Community Development
(MOHCD) responded that MOHCD staff had held regular monthly meetings to
update residents on the status of the RAD conversion. She stated that staff had not yet
provided residents with a specific conversion date, as negotiations for the conversion
dates were still being finalized. Ms. Hale stated that staff had also provided residents
with information regarding the pending site construction that would be taking place
in 2015.
Commissioner Arnold asked if the services and activities being offered to residents
by the MOHCD service coordinators were similar to those being offered to the
developments covered by the Northern California Presbyterian Homes and Services
(NCPHS) coordinators. Ms. Hale responded that the services offered at each
development depended largely on the residents’ interests. She stated that the NCPHS
staff was capable of offering services similar to that of MOHCD service coordinators.
B. Elevator Report
Presented by: Andrew Passell, Project Manager for Housing Development and
Modernization
Commissioner Arnold requested that staff expand the elevator report to include
capital projects that were not handled by Authority staff.
Commissioner Torres asked if staff was providing progress updates to residents
living on sites that were being rehabilitated. Andrew Passell, Project Manager for
Housing Development and Modernization, stated that staff posted construction
progress notices in the buildings for the benefit of residents. He stated that the notices
were updated regularly.
C. Monthly Update: Public Housing Agency and Recovery & Sustainability Agreement
and Action Plan (PHARS)
Presented by: Twima Earley, Director of Public Housing Operations, and Linda
Martin-Mason, Director of Government Affairs and Policy
Commissioner Arnold asked if tenants with unpaid rent would be allowed to convert
to the RAD program. Linda Martin-Mason, Director of Government Affairs and
Policy, stated that all tenants living in RAD sites were guaranteed a place in the RAD
program, regardless of their rent status. She explained that the Authority could collect
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the unpaid rent by offering the tenant a repayment agreement after conversion to
RAD. Ms. Martin-Mason stated that staff was working to ensure that all delinquent
tenants with unpaid rent balances would be entered into repayment agreements prior
to RAD conversion. Commissioner Arnold asked for the status of legally blocked
tenants with unpaid rent balances. Ms. Martin-Mason responded that the lease
enforcement staff was working to ensure that legally blocked tenant cases lasted no
more than six months.
Commissioner Yamasaki asked if a delinquent tenant that had converted to the RAD
program was still responsible for paying their debt to the Authority. Ms. MartinMason stated that the tenant was still responsible for the remaining unpaid rent to the
Authority after the RAD conversion had taken place. Steven Rosario, Director of
Leased Housing, responded that residents who had outstanding debt with any housing
authority were reported to the federal government. He explained that outstanding
debt would prohibit a resident from being eligible for any future housing assistance,
and could potentially result in the loss of their Section 8 voucher assistance with the
RAD program. Mr. Rosario stated that the Authority was still authorized to collect
the tenant’s debt, even if the tenant was no longer an Authority resident.
Commissioner Lindo asked if tenants living under RAD’s Section 8 program could
potentially be evicted for having outstanding debt to the Authority, were they to
refuse to pay the debt. Mr. Rosario stated that Section 8 was not responsible for
evicting a tenant. He explained that Section 8 could take action by terminating the
tenant’s rent assistance voucher. Mr. Rosario indicated that, once rent assistance was
terminated, the resident would become responsible for paying the full amount of rent
to the landlord. He explained that the eviction process was the responsibility of the
landlord, and that the landlord could evict a tenant if the resident could not pay the
full rent.
Commissioner Arnold recommended that staff clarify the Section 8 eviction process
to Section 8 residents. Commissioner Torres stated that residents had expressed
concern, at previous Commission Meetings, that the process for handling Section 8
tenants with delinquent rent had not been made clear to residents. Dianne Jackson
McLean of Goldfarb and Lipman explained that HUD policy gave the Authority the
discretion to decide the method for collecting debt post RAD conversion.
Commissioner Arnold asked if staff had created a policy dealing with debt collection
post RAD. Ms. Martin-Mason stated that staff did not currently have a policy
regarding post RAD debt collection. Commissioner Arnold recommended that staff
develop a policy regarding post RAD debt collection.
Ms. Smith recommended that staff and the Commission hold a workshop on
Authority policy issues.
Twima Earley, Director of Public Housing Operations, presented the Occupancy
Report. Commissioner Torres asked if staff had filled all vacant rehabilitated units
that had been available since September 2014. Ms. Earley responded that, of the
original 120 available vacant rehabilitated units, only 29 were left.
Commissioner Arnold asked how staff planned to fill the remaining 29 vacant and
available units, given the large number of applicants on the waitlist. Nicole McCray10
Dickerson, Director of Client Placement, stated that staff was still in the process of
determining client eligibility for the vacant units. She explained that the Client
Placement department had been preoccupied with the opening of the waitlist in
January 2015 and the recent conversion of the Authority’s data to Emphasys
Software. Ms. McCray-Dickerson stated that Client Placement would catch up on
referring eligible families to vacant units within the next month.
Commissioner Torres asked what level of security was provided to protect the vacant
units from squatters. Ms. Earley responded that the vacant units had been boarded up
and that a list of all vacant units had been provided to staff’s on-site security.
Commissioner Torres asked if staff had taken any steps to expedite the process of
filling the vacant units. Ms. McCray-Dickerson stated that staff had acquired a
portable fingerprinting machine at 440 Turk Street that accelerated the time frame for
criminal background checks.
Ms. McCray-Dickerson reported that client transfers had increased from five to
twenty-eight. Commissioner Arnold asked why there had been a significant increase
in resident transfers. Ms. McCray-Dickerson responded that the transfers had all been
emergency transfers for residents who had special needs.
Commissioner Torres asked how many total units there were at the Veteran housing
development, 250 Kearny. Ms. McCray-Dickerson stated that there were 135 units at
250 Kearny. Commissioner Torres asked how many units at 250 Kearny had been
filled. Ms. McCray-Dickerson stated that there were 72 applicants that had been
approved for housing at 250 Kearny. Commissioner Torres asked who was
responsible for managing the property at 250 Kearny. Ms. McCray-Dickerson stated
that Swords to Plowshares and the Veteran’s Health Administration (VA Medical)
were managing the property.
D. Update on Public Housing Agency Recovery & Sustainability Agreement and Action
Plan (PHARS)
Presented by: Carl Gayden, Chief Strategic Planning and Budgeting Officer
Carl Gayden, Chief Strategic Planning and Budgeting Officer, reported that staff had
seven remaining items to submit to HUD. He stated that staff had successfully
completed the first phase of their strategic planning process.
E. Northern California Presbyterian Homes & Services (NCPHS) Quarterly Report
Sue Dichter, supervisor of the NCPHS service providers, reported on the service
coordinators working at 16 different Senior/Disabled sites. She stated that NCPHS
was working closely with the RAD developers to increase resident awareness of the
pending RAD conversion. She indicated that service coordinators documented each
interaction with a resident, which provided NCPHS with valuable insight into
resident concerns. She stated that the largest resident concern was regarding safety.
She stated that the goal for NCPHS was to attain 100 percent engagement with all
residents.
Public Comment
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

Beverly Saba; expressed concern that 666 Ellis had a broken gate and a
broken front door that had not yet been addressed by the Authority. Ms. Saba
stated that she wanted to know how many vacant and available units were
open at the Senior/Disabled sites. She stated that the residents at 430 Turk
planned to hold a meeting to address ongoing problems with the on-site
service coordinator. Ms. Saba requested that the Authority provide a report
concerning the broken door issues at various sites.
Teresa Lee; expressed concern that property office staff were receiving
misdirected email inquiries from waitlist applicants that included the
applicants’ confidential information.
Commissioner Torres asked if staff could provide status reports on broken doors and
pest control concerns at future meetings. Ms. Smith stated that staff would follow up
with the issues.
Item 8:
Tenant Representative Report
A. City Wide Council – Senior/Disabled (“CCSD”)
Beverly Saba, President of City Wide Council – Senior/Disabled (CCSD) group,
reported that CCSD had held a resident training on February 17, 2015. She explained
that the training had covered the roles of resident council officers and the resources
available to council members. Ms. Saba expressed concern that the majority of resident
leaders were not aware of the RAD working groups and that decisions concerning RAD
were being made without resident input. She requested that the Authority provide
resident leaders with event calendars that provided information on working group
meetings. Ms. Saba reported that Joyce Armstrong had given a speech on the core
values of the tenant associations, and that Sara Short had spoken to residents about the
importance of unified tenant advocacy. She stated that Commissioner Torres had
attended the resident training and had encouraged resident leaders to attend Commission
Meetings. Ms. Saba expressed concern that RAD did not mandate the continuation of
CCSD and the Public Housing Tenant’s Association (PHTA).
Ms. Saba reported that residents of 430 Turk had received a visit from Mayor Ed Lee
and Department of Housing and Urban Development (HUD) Secretary Julián Castro.
She stated that the visit had been a success.
Ms. Saba reported that the residents of 430 Turk had met with the Captain of the
Tenderloin station to discuss resident safety. She reported that residents did not feel safe
in their building despite having 24-hour security due to clandestine drug activity.
B. Public Housing Tenants Association (“PHTA”)
Joyce Armstrong, President of PHTA, reported that she had attended a resident meeting
at Plaza East. She stated that Barbara Smith and Rose Dennis had also been in
attendance. Ms. Armstrong reported that several residents had come forward during the
meeting to voice their individual concerns regarding unit maintenance issues,
accessibility issues, pest control issues, and rent payment issues. She indicated that the
residents at Plaza East were experiencing a large number of maintenance issues that had
not been addressed.
12
Ms. Armstrong reported that PHTA had held a successful resident training session on
February 14, 2015. She stated that the residents celebrated Black History Month and the
Lunar New Year during the meeting. She reported that Joyce Anderson, long standing
resident of Bernal Heights, had been evicted from her unit and had died while
unlawfully occupying a vacant unit.
Ms. Armstrong reported that the nominations for the resident council at ten (10)
different sites would begin on May 18, 2015. Ms. Armstrong reported that the PHTA
planned to schedule an additional leadership training session in August 2015.
Public Comment

Item 9:
None
Committee Report
A. Development and Finance Committee (D&F)
Commissioner Arnold reported that the Development and Finance Committee (D&F)
had met on February 18, 2015. He reported that three action items had been
recommended for the “Consent Calendar” and the remaining three items had been
recommended for the “Regular Agenda.”
B. Resident Services, Operations and Personnel Committee (RSOP)
Commissioner Lindo reported that he had attended the PHTA resident training on
February 14, 2015. He stated that he spoke with the PHTA regarding the merits of the
late Commissioner Patricia Thomas, as well as her contributions to the Commission and
the public housing community.
Public Comment

Item 10:
None
Consent Calendar Agenda: Public comment will be taken after staff presentation as a
whole on all Agenda Items. Speakers are encouraged to complete a comment card.
Speakers will be limited to two minutes or four minutes for speakers who require an
interpreter.
A. Consent Items
(1)
[RESOLUTION APPROVING AND AUTHORIZING THE ACTING
EXECUTIVE DIRECTOR TO PURCHASE KNOWLEDGELAKE UNIFI
LICENSES AND INSTALLATION AND CONFIGURATION SERVICES
NOT-TO-EXCEED THE AMOUNT OF $62,134]
Presented by: David Rosario, Director of Information Technology (IT)
13
(2)
[RESOLUTION APPROVING AND AUTHORIZING THE ACTING
EXECUTIVE DIRECTOR TO EXTEND THE RENNE, SLOAN,
HOLTZMAN, SAKAI CONTRACT #12-0039, AS AMENDED
BY
AMENDMENT #1 AND AMENDMENT #2 FOR CONTINUED LEGAL
SERVICES RELATED TO TAIL LIABILITY WORK WITH FUNDS
PREVIOUSLY APPROVED THOUGH AMENDMENT #2 FOR THE SAN
FRANCISCO HOUSING AUTHORITY THROUGH MAY 31, 2015]
Presented by: Solomon Gebala, Chief Procurement Officer
(3)
[RESOLUTION APPROVING AND AUTHORIZING THE ACTING
EXECUTIVE DIRECTOR TO INCREASE THE VALUE AND EXTEND
THE DURATION OF CONTRACT #14-0025 B WITH CASTERLINE
ASSOCIATES P.C. BY $300,000 FOR WORK RELATED TO TASK
BASED
ASSIGNMENTS
FOR
TECHNICAL
ASSISTANCE
ASSOCIATED TO PROGRAM RECONCILIATIONS, CONVERSIONS,
AUDIT SUPPORT AND ANALYSIS WITH A NOT-TO-EXCEED
AMOUNT OF $510,820 AND TIME EXTENSION THROUGH
DECEMBER 31, 2015]
Presented by: Solomon Gebala, Chief Procurement Officer
Public Comment(s) on all Consent Calendar Items

Motion:
None
First:
Second:
Vote:
Ayes:
Commissioner Arnold
Commissioner Fong
Commissioners Arnold, Torres, Lindo, Fong and
Yamasaki
Nays:
None
Motion passed
14
Item 11:
Regular Agenda: Public comment will be taken after staff presentation as a whole on
all Agenda Items. Speakers are encouraged to complete a comment card. Speakers
will be limited to two minutes or four minutes for speakers who require an interpreter.
A. Action Items
(1) [RESOLUTION APPROVING AND AUTHORIZING THE ACTING
EXECUTIVE DIRECTOR TO ENTER INTO A ONE (1) YEAR
CONTRACT WITH NAN MCKAY AND ASSOCIATES, INC. FOR
FEDERAL PROGRAMS QUALITY ASSURANCE CONSULTING
SERVICES WITH A NOT-TO-EXCEED AMOUNT OF $180,000]
Presented by: Solomon Gebala, Chief Procurement Officer
John McKay and Sydney Jones, representatives of Nan McKay & Associates,
stated that their goal was to assist the Authority by assessing operations and
procedures and recommending the most effective practices to increase the
Authority’s PHAS and SEMAP scores. Ms. Jones stated that Nan McKay had
worked with 99 percent of the housing authorities in the country.
Commissioner Torres asked if Nan McKay had experience working with other
agencies whose situations were similar to that of the Authority’s. Ms. Jones stated
that the Authority was in need of staff training on federal regulations and policies.
She stated that this applied to most agencies.
Commissioner Torres asked Steven Rosario if he had past success employing
outside agencies to oversee company operations. Mr. Rosario stated that he had. He
stated that Nan McKay would help the Authority operate at a higher level.
Public Comment(s)

None
Motion:
First:
Second:
Vote:
Ayes:
Nays:
Motion passed
Commissioner Yamasaki
Commissioner Arnold
Commissioners Arnold, Torres, Lindo Fong and
Yamasaki
None
15
(2) [RESOLUTION AUTHORIZING THE ACTING EXECUTIVE DIRECTOR TO
ENTER INTO A TWO (2) YEAR CONTRACT FOR RECYCLING AND
COMPOSTING MANAGEMENT SERVICES WITH GREEN STREETS AND
URBAN STRATEGIES, INC. WITH THE OPTION TO EXTEND FOR UP TO
THREE (3) ADDITIONAL ONE (1) YEAR PERIOD(S) FOR A CUMULATIVE
TOTAL OF FIVE (5) YEARS WITH A NOT-TO-EXCEED AMOUNT OF
$302,000 IN YEAR #1 AND $302,863 IN YEAR #2 ($604,863 FOR THE INITIAL
FIRST TWO (2) YEARS)]
Presented by: Solomon Gebala, Chief Procurement Officer
Mr. Gebala explained that Green Streets and Urban Strategies would assist with
keeping the Sunnydale streets free of trash while encouraging recycling and resident
hiring.
Randolph Lee, Site Supervisor at Sunnydale, explained that Green Streets hired
residents and provided them with extensive training, including training from Recology,
in recycling. He stated that the program provided low-income individuals and former
convicted criminals with a chance to receive full-time employment and to become
leaders within their own communities.
Public Comment

None
Motion:
First:
Second:
Vote:
Ayes:
Commissioner Lindo
Commissioner Yamasaki
Commissioners Arnold, Torres, Lindo Fong and
Yamasaki
Nays:
None
Motion passed
Item 12:
Commissioner’s Comment and Report
None
Item 13:
Adjournment
Commissioner Torres adjourned the meeting at 7:30 PM
16
SAN FRANCISCO HOUSING AUTHORITY
HOUSING DEVELOPMENT AND MODERNIZATION
1815 EGBERT AVENUE , ROOM 300 • SAN FRANCISCO, CA • 94124
(415) 715-3210 • TTY (415) 467-6754 • Fax (415) 715-3201
MEMORANDUM
To:
Housing Commission
From:
Andrew Passell, Project Manager
Date:
March 12, 2015
Subject:
Executive Director’s Report: Elevator repair/ modernization status; Fire Alarm upgrades
1. REPAIR AND MODERNIZATION OF ELEVATORS
Repair Schedule
Clean
Door Operators Pump Unit Roller Guides Hoist way
1760 Bush
Complete
990 Pacific
Complete
Complete
Complete
Complete
Complete
1750 McAllister Complete
Complete
Complete
Complete
Complete
Complete
Complete
12/8-
666 Ellis
Complete
Controller
Bases
Repair Status
 1760 Bush Street –All repairs have been completed one week ahead of schedule.
 990 Pacific Avenue – All repairs have been completed two weeks ahead of schedule.
 1750 McAllister - The new roller guides were modified and installed. All work has been
completed.
 666 Ellis Street – Replacement of damaged controller relay bases for car #1 is nearly
complete. The last few relays will require more parts.
17
Elevator Update/Fire Alarm Upgrades
March 12, 2015
Page 2
Modernization Schedule
Planned Schedule
BUILDING
SHOP
DWGS
START
ON SITE
Update as of 02/18/15
FINISH

Clementina
12/5/2014
5/4/2015
10/28/2015


Rosa Parks
12/10/2014
(1251 Turk)
Ping Yuen
North
12/1/2014
(838
Pacific)
1880 Pine
12/10/2014
6/15/2015
10/28/2015


1/16/2015
2/16/2015
6/17/2015
5/4/2015

12/15/2014
4/6/2015
7/15/2015
delivered
on
Shop drawings
December 15th.
On Schedule
delivered
on
Shop drawings delivered on
December 1st.
Car #1 completed 3/2/15. Work on
car #2 started on March 2, 2015.
 Shop
drawings
delivered
on
December 15th.
 Work started on February 23, 2015,
but the completion date is not
expected to change.

430 Turk
Shop drawings
December 5th.
On Schedule

Shop drawings
December 15th.
On Schedule
delivered
on
18
Elevator Update/Fire Alarm Upgrades
March 12, 2015
Page 3
2. FIRE ALARM UPGRADES
838 Pacific (Ping Yuen North)
 Fire alarm upgrade is complete except for final inspection. All work was performed during
January 2015.
 Final inspection will be done when the elevator modernization at 838 Pacific is completed in
early June, 2015.
 Fire alarm contractor International Fire, Inc., and elevator contractor Ascent Elevator
Services Inc. have coordinated the connections of the fire alarm system with the elevator fire
recall function.
1251 Turk (Rosa Parks)
 Fire alarm upgrade started February 2, 2015 and is expected to be completed by March 12,
2015.
 Final inspection will take place when the elevator modernization is completed in October
2015.
3. HAZARDOUS MATERIALS


Comprehensive abatement of hazardous materials from SFHA sites is not currently
practical due to the lack of funds and the disruption such projects would cause for
residents. While lead based paint and asbestos are present at many SFHA properties (as
they are also present at most buildings of the same age), these materials are not usually in
a condition that would pose a hazard to residents or staff. SFHA responds to resident
concerns, notices from the Department of Public Health, and any other indications of
possible hazards. SFHA also monitors repair and renovation work to ensure that any such
materials are handled appropriately and no hazards are created for residents, staff or the
public.
Since October 2014 SFHA received Notices of Violation (NOV) for Lead Based Paint
Hazards for 3 units at Sunnydale. SFHA had abatement contractors stabilize the lead
based paint in those units and had an independent agency perform follow up testing. The
tests indicated that there was no further hazard and the cases were closed by DPH in
January 2015.
19
Elevator Update/Fire Alarm Upgrades
March 12, 2015
Page 4


SFHA responded to a resident concerned about lead hazards at a unit at Alice Griffith. A
lead hazard assessment was done by a consultant. While no lead hazards were found,
SFHA followed the report’s recommendations and stabilized areas of deteriorated paint.
Follow up testing confirmed that there was no lead hazard after the paint stabilization
work.
SFHA has had pipe insulation that contains asbestos removed from several crawl spaces
at Potrero Terrace to allow SFHA to repair the pipes of the heating system. The work was
done by outside abatement contractors.
20
Adjournment
21