learn to love the ride PATIENCE & PERSEVERANCE 35th ANNUAL MEETING & TRADE SHOW March 23-25, 2015 • Hilton Columbus at Easton 35th Annual Meeting Program Agenda learn to love the ride MONDAY, MARCH 23, 2015 8:00 - 9:00 Registration/Continental Breakfast 9:00 - 10:45 Enjoy the Ride – It Only Gets Better! 10:45 - 11:45 Help Us to Realize Our Vision 11:45 - 1:00 OHIMA Annual Business Meeting & Awards Recognition Luncheon 1:15 - 2:30 1. C DI Program Development and Outcomes: Improved CMI and Quality Measures 2. P reparing Your Organization for Round Two: Tips for Surviving Privacy and Security Desk Audits 3. D ocument Integrity through the Legal Health Record 4.a. E xploring ROI’s Role in Patient Engagement: Opening New Doors for HIM 2:45 - 4:00 1. C DI Program Development and Outcomes: Improved CMI and Quality Measures 2. P reparing Your Organization for Round Two: Tips for Surviving Privacy and Security Desk Audits 3. D ocument Integrity through the Legal Health Record 4.b. Breaking Down the Silos 4:00 - 5:00 ‘Meet & Greet the Exhibitors’ Happy Hour TUESDAY, MARCH 24, 2015 8:00 - 9:00 Registration/EXHIBIT HALL Grand Opening/Continental Breakfast in EXHIBIT HALL 9:00 - 10:30 Who are you BECOMING? 10:30 - 11:30 Impact of Healthcare Reform on HIM Professionals 11:30 - 12:45 Lunch & Raffles in EXHIBIT HALL (Boxed lunch and beverage provided if indicated on registration form) 11:45 - 12:15 Student Networking Lunch 12:45 - 2:00 1.a. D eveloping Emotional Intelligence 2:00 - 2:30 Break & Raffle Drawings in EXHIBIT HALL 2:30 - 3:45 1.b. Creative Leadership 3:45 - 4:45 Wine & Cheese Reception/Conversation Tables/Raffles in EXHIBIT HALL 2. L ose Inches and Gain Dollars with Improved CDI 2. L ose Inches and Gain Dollars with Improved CDI 3. D oc for Docs: Giving “The Talk” to Physicians 4.a. H IM Competencies and Career Progression 5.a. S etting Goals for Success 3. Doc for Docs: Giving “The Talk” to Physicians 4.b. L attice “work” Your Career 5.b. C oding & Technical Roles in HIM – Panel Discussion WEDNESDAY, MARCH 25, 2015 8:00 - 9:00 Registration/Continental Breakfast in EXHIBIT HALL 9:00 - 10:15 or 9:00 - 10:30 9:00-10:15 I. C ODING: Cardiac Cases 10:15 - 11:00 10:15-11:00 Break & Raffle Drawing in EXHIBIT HALL (CODING) 10:30-11:00 Break & Raffle Drawing in EXHIBIT HALL (DIRECTORS DAY) 11:00 - 12:00 or 11:00 - 12:15 11:00 - 12:15 I. C ODING: Urology Cases 12:00 - 1:15 12:15-1:15 (CODING); 12:00-1:15 (DIRECTORS DAY): Lunch & Raffle Drawings in EXHIBIT HALL (Boxed lunch & beverage provided if indicated on registration form) 1:15 - 2:15 1. C ODING: The Impact of ICD-10 on DRG Assignment 1:15 - 3:45 9:00 - 10:15 Ia.1. CM CODING ROUNDTABLE 9:00-10:15 Ia. 2. P CS CODING ROUNDTABLE 9:00 - 10:30 II. D IRECTOR’S DAY: Make Change Inevitable, Not Exasperating! 11:00 - 12:00 11:00 - 12:15 11:00-12:15 Ia.2. P CS CODING II. D IRECTOR’S DAY: Information Governance: Ia.1. C M CODING ROUNDTABLE Principles and Practice ROUNDTABLE (continued from a.m.) (continued from a.m.) 1:15- 3:45 Ib.1. C M CODING ROUNDTABLE 1:15- 3:45 Ib. 2. P CS CODING ROUNDTABLE II. 1 :15 - 2:30 DIRECTOR’S DAY: Meaningful Use Rule Changes, Ohio Facts and Figures, & What’s Next 2:15 - 3:15 I. CODING: Sepsis 3:15 - 3:45 I. CODING: ICD-10 Family Feud II. 2 :30 - 3:45 DIRECTOR’S DAY: Business Impact of Information Privacy and Security – Lessons Learned from Enforcement Actions Monday program descriptions 8:00 AM – 9:00 AM Registration/Continental Breakfast ______________________________________ 9:00 AM – 10:45 AM Enjoy the Ride — It Only Gets Better! Cea Cohen Elliott MARCH 23 CE Credits: Program = 5.0 and deal with stress. Warning: This session may cause you to laugh, cry and enjoy yourself … attend at your own risk! ______________________________________ 10:45 AM – 11:45 AM Help Us to Realize Our Vision Professional Motivational Speaker Dana C. McWay, JD, RHIA Remember how much we laughed with Cea and her magic wands at the 2010 Annual Meeting? Well, get ready to laugh some more because Cea is back! Learn how to use humor to diffuse stress and negativity, live life to the fullest and create joy instead of anger and hostility! Learn about techniques such as deep breathing, relaxation techniques, healthy eating, exercise and learning to say “no” to feel good Envision the future of HIM in this evolving healthcare environment by learning new skills to add value to our organizations, and by teaching others the standards and principles required for effective governance and the creation of true intelligence. Success starts with believing in yourself and your role as an HIM professional. As a member of the Board of Directors, AHIMA AHIMA Board, Ms. McWay will provide you with an overview of AHIMA’s strategic initiatives and how they can help prepare you to lead in the future. ______________________________________ 11:45 AM – 1:00 PM OHIMA Annual Business Meeting & Awards Recognition Luncheon Enjoy a delicious, hot, sit-down luncheon while networking with friends and honoring OHIMA’s Distinguished Member and Achievement Award recipients. The OHIMA Business Meeting will also be conducted at this time during which the newly elected Board Members will be introduced. * IMPORTANT NOTE: Be sure to check YES on your registration form to attend this luncheon! CONCURRENT SESSIONS: 1:15 PM – 2:30 PM & 2:45 PM – 4:00 PM Choose one session from each timeslot. Note that sessions 1, 2 and 3 repeat; session 4 does not repeat. 1. C DI Program Development and Outcomes: Improved CMI and Quality Measures Melissa Burton, RN, BSN, CCDS Associate Director, MIM - OSUWMC Elizabeth Curtis, RHIA, MA, CHPS Administrative Director, MIM - OSUWMC Carol E. Osborn, RHIA, PhD Coding Quality Consultant, MIM - OSUWMC After several false starts, the CDI program expanded to 16 FTEs to cover three facilities at the OSUWMC. This session will discuss the goals of the program, how it developed and qualities of effective CDISs. The major goal was to improve the organization’s case mix index (CMI) in order to truly represent the severity of illness (SOI) of our patients. An internal scorecard is used to measure the following: Medical and Surgical CMIs in selected MDCs, CC/MCC capture rate, query rate, query response rate, revenue impact, and the observed to expected mortality ratio. The program also has had a positive impact on University Hospital Consortium quality measures. session, attendees will explore the new privacy and security audit parameters with particular focus on HIM, IT and compliance impacts. Ms. Bowen will define new expectations for round two “desk” audits along with specific OCR targets and penalties. Tips for shoring up compliance with breach risk identification and mitigation, policy implementation and enforcement, and securing devices through encryption and strong BYOD practices will also be shared. ROI has been the front door to patient health information access for decades. However, with the rapid expansion of patient portals and need to meet Meaningful Use Stage 2 requirements, the ROI function is poised for change. This forward-thinking session will explain how HIM Directors can evolve their ROI staff, expertise and relationships to better engage with patients and contribute to their organization’s strategic patient engagement goals with practical steps to get started today. ______________________________________ ______________________________________ 3. D ocument Integrity through the Legal Health Record 4.b. Breaking Down the Silos Darice Grzybowski, MA, RHIA, FAHIMA Senior Director, HIM - Cleveland Clinic President - H.I.Mentors, LLC Marcia Matthias, MJ, RHIA, CHPC Corporate Director, HIM & Privacy Officer- Southern Illinois Healthcare 2. Preparing Your Organization for Round Two: Tips for Surviving Privacy and Security Desk Audits Telling the “story” of the patient episode of care through the Legal Health Record (LHR) is key to successful workflow for HIM department. Protecting the document integrity in the EHR is a vital component of Information Governance. Understand the important role electronic document management serves in protecting document integrity and supporting HIM specific best practices as demonstrated by an actual case study from Southern Illinois Healthcare. Rita Bowen, MA, RHIA, CHPS, SSGM ______________________________________ ______________________________________ Sr. Vice President of HIM - HealthPort High-level privacy and security audits conducted as part of the HHS Office for Civil Rights pilot program are becoming permanent—with a few important changes. The new audits carry an added burden for HIM and IT. They’ll be more focused on the operationalization of HIPAA, not just the presence of policies and procedures. In this 4:00 PM – 5:00 PM ‘Meet & Greet the Exhibitors’ Happy Hour 4.a. E xploring ROI’s Role in Patient Engagement: Opening New Doors for HIM Alisha Smith, RHIA Tracy Peffley, RHIA Lisa Knowles-Ward, RHIT, CCS Director of Coding and Reimbursement Cleveland Clinic Sharon Slivochka, RHIA Director HIM/EHR - Cleveland Clinic This session will focus on changing the culture of HIM – including reinventing HIM, transparency, telecommuting, integrating LEAN principals and tools into the culture, value-based documentation (aligning CDI & coding), scanning & HIMSS 7 preparedness, and employee engagement & development. Attendees will learn and benefit from hearing the key changes the enterprise HIM department at the Cleveland Clinic is embarking upon in effort to break down the silos and leverage technology and other tools to enhance workflow and service delivery in effort to achieve the best patient experiences and performance outcomes while striving to foster high employee engagement and ongoing growth and development opportunities in this ever changing, fast-pace healthcare industry. HIM Educator - HealthPort OHIMA’s Happy Hour is the perfect ending to a day of thought-provoking sessions! Enjoy complimentary food and drink, including a tropical beverage! – all while listening to the island sounds of a ukulele band and welcoming the many exhibitors to our show! Tuesday program descriptions 8:00 AM – 9:00 AM Registration/Continental Breakfast in EXHIBIT HALL ________________________________________ MARCH 24 CE Credits: Program = 5.0 | Exhibits = 1.0 10:30 AM – 11:30 AM Impact of Healthcare Reform on HIM Professionals HIM professionals and how the “traditional” role of HIM is being transformed. Ann Chenoweth, MBA, RHIA 11:30 AM – 12:45 PM Boxed Lunch & Raffles in EXHIBIT HALL Senior Director of Industry Relations and Market Research - 3M Health Information Systems 9:00 AM – 10:30 AM Who are you BECOMING? Jonathan Fanning Leadership Development Expert & Speaker A year from now, you will be a better leader... or not. Learn the “Simplest and Most Effective Leadership Development Plan” for yourself, your family, and your team. Mr. Fanning will share lessons from the greatest leadership development organizations in the world, including GE, the sporting world, world-class nonprofits, and great parents. Healthcare providers from physicians to health delivery organizations of every size and type are increasingly entering into value-based payment arrangements. With the expanded use of process of care and outcomes measures, the adage that good health data means good healthcare has never been more relevant. The opportunities for HIM professionals are expanding like never before. This presentation will highlight payment reform initiatives happening today, the impact of payment reform on __________________________________________ Enjoy lunch and participate in the exhibitor raffles while browsing through the wide variety of exhibits. __________________________________________ 11:45 AM – 12:15 PM Student Networking Lunch Session Attention all students! Enjoy your boxed lunch while hearing from OHIMA leadership about great resources available and ways you can get involved. CONCURRENT SESSIONS: 12:45 PM – 2:00 PM & 2:30 PM – 3:45 PM Choose one session from each timeslot. Note that sessions 2 and 3 repeat; session 1, 4 and 5 do not repeat. 1.a. D eveloping Emotional Intelligence Jonathan Fanning Leadership Development Expert & Speaker Continue this morning’s General Session with more leadership expertise from Jonathan Fanning! Emotional Intelligence affects everything. Mr. Fanning’s EQ programs offer excellent application models and have been favorites at organizations around the world, including NYU’s graduate school, the US Military, and NC Hospital Association. ________________________________________ 1.b. Creative Leadership Jonathan Fanning Leadership Development Expert & Speaker Mr. Fanning continues to help advance your leadership skills with this session! Building creativity and innovation into your leadership in today’s business environment is not optional. The 6 keys to increasing creativity will have a positive impact on every part of your life. ________________________________________ 2. Lose Inches and Gain Dollars with Improved CDI Marion Kruse, RN, MBA Senior Managing Director - Precyse Melanie A. Annicelli, BSN, RN, CCDS Lead Clinical Documentation Improvement Specialist NCH Healthcare System NCH Healthcare System will present outcomes from its Clinical Documentation Improvement (CDI) program that fixed a broken revenue cycle due to a fragmented HIM department that was lacking skills and access to best practices. 3:45 PM – 4:45 PM Wine & Cheese Reception Conversation Tables & Raffles in EXHIBIT HALL 3. D oc for Docs: Giving “The Talk” to Physicians Jon Elion, MD, FACC President and CEO - ChartWise Medical Systems, Inc. There is often a need to provide a talk to physicians about the principles of sound clinical documentation and of CDI. This session is a “talk within a talk” providing a presentation that is ready to be given to physicians. At the same time, commentary about the presentation is provided.The speaker will pop in and out of character, at times playing the part of the speaker addressing the physicians, and at other times addressing the attendees to offer tips, observations, and stories to illustrate the trials and tribulations of giving “The Talk”. _____________________________________ 4.a. H IM Competencies and Career Progression Pam Greenstone, MEd, RHIA Faculty - University of Cincinnati The newest HIA/HIT competencies relate not only to HIM educational programs and students but also to HIM professionals currently working in healthcare.This will be a hands-on session allowing the audience to perform a gap analysis of skills required to keep current and relevant within the HIM career field, map new HIA/HIT competencies to emerging roles in HIM, research ways of gaining additional or new HIA/HIT skills and create an actual career plan for future HIM roles. _____________________________________ 4.b. Lattice”work” Your Career Lattice career paths provide a fresh way for HIM professionals to explore career growth. This nontraditional approach to career advancement quells the notion that the only way up in a career is via a ladder. Learn what lattice work is and how it can assist you in your HIM career development through AHIMA’s interactive career map. ________________________________________ 5.a. Setting Goals for Success Tracy Austin, MS, MBA, RCC Student and Faculty Coach - Franklin University We are all very busy people with multiple commitments but often we have to give up something to get something and make some sacrifices to reach our goals. In this interactive and engaging session for Students & New Graduates, we will explore how to get balance in your life and make a commitment to achieving one goal within a three month period. Learn four important factors that go into setting and achieving goals for success.You will also participate in a hands-on activity to create one personal or professional goal using a coaching tool which can be used to set and achieve your future goals. ________________________________________ 5.b. Coding & Technical Roles in HIM Panel Discussion While health information is a rapidly growing field, finding the right entry-level position can be a challenge. In this interactive Q&A session for Students & New Graduates, hear from a panel of HIM professionals working in coding and technical roles such as inpatient and outpatient coding, coding quality and education, electronic medical records and health information systems. Panel members will discuss their career and the opportunities for jobs in these arenas. Dianna Foley, RHIA, CHPS Independent Coding Consultant Browse the many exhibits and visit our new “Conversation Tables”! Six stations covering a variety of roles in HIM will be set up throughout the Exhibit Hall. Come for 5 minutes or the whole hour – Board Members will be facilitating discussion on current happenings in Coding, Compliance/Risk Management, Education, IT/Informatics, Operations/Administration and the Revenue Cycle. Share your experiences and network with other HIM professionals in roles similar to yours! Wednesday program descriptions MARCH 25 CE Credits: Program = 5.0 | Exhibits = 1.0 Choose One Full-Day Session to Attend: CODING or DIRECTORS DAY II. DIRECTOR’S DAY I. CODING Coding Roundtables We are pleased to announce the return of half-day ICD-10 Coding Roundtables to our show! A Coding Roundtable is a working, hands-on coding session that strengthens your knowledge of ICD-10 conventions and concepts as you work through coding cases and scenarios together as a group. Actual patient charts will be used and all Coding Roundtable sessions will be facilitated by an AHIMA-approved ICD-10 Trainer who will assist and support the group’s review and discussion. This year, we will offer ICD-10-CM (diagnosis coding) and ICD-10-PCS (procedure coding) separately. So choose the session where you need the most practice – or attend both! Space is limited so register early to ensure your seat in the session you want to attend! Please note that if you attend a Roundtable session, you will not be able to attend the general session Coding presentations for that corresponding time period. A limited supply of ICD-10 coding books compliments of Channel Publishing, Inc. will be provided in each Roundtable session. IMPORTANT! Space is limited for these Coding Roundtable sessions so register early to secure your spot. If you are registering by mail, you must verify space availability at www.ohima.org/annmtg15/cr.html prior to registering. Online registration will provide real-time space availability. All Coding Roundtable registrations will receive an email confirmation of registration. Onsite registrations are not accepted for Roundtable spots. View the Annual Meeting & Exhibits – Program Information section of our website at www.ohima.org for further information about the Coding Roundtables! 9:00 AM - 10:15 AM Cardiac Cases John C. Alexander, Jr., MD, MBA Cardiac and Thoracic Surgery - Huff DRG Review Lynn Ashton, CCS, CCS-P, CCDS AHIMA Approved ICD-10-CM/PCS Trainer - Huff DRG Review Dr. Alexander, accompanied by AHIMA-approved ICD-10 Trainer, Lynn Ashton, will discuss the diagnoses and procedure codes associated with two cardiac cases – a coronary artery bypass graft procedure and an aortic aneurysm repair. They will identify how to code the cases in ICD-10, the specific changes in ICD-10 related to these codes, and the documentation necessary to derive the codes. ______________________________________ 10:15 AM - 11:00 AM Break & Raffle Drawing in EXHIBIT HALL Take advantage of this break to visit the many vendors in the Exhibit Hall and participate in the Exhibitor Raffles! ______________________________________ 11:00 AM - 12:15 PM Urology Cases transurethral resection of bladder tumor – and discuss how to assign ICD-10 diagnosis and procedure codes to each case. They will also discuss specific changes in ICD-10 related to these cases and the documentation required to adequately code each case. ______________________________________ 12:15 PM - 1:15 PM Lunch & Raffle Drawings in EXHIBIT HALL Last chance to visit the Exhibit Hall and participate in the exciting Exhibitor Raffles! The Exhibits close at 1:15 PM. *Indicate on the registration form if you would like to order a boxed lunch. ______________________________________ 1:15 PM - 2:15 PM The Impact of ICD-10 on DRG Assignment Kathleen E. Wall, MS, RHIA 3:15 PM - 3:45 PM ICD-10 Family Feud Kathy Murchland, RHIA Coding Business Analyst - Kettering Health Network Let’s play ICD-10 Family Feud! Our own Kathy Murchland will play Richard Dawson (and she plays the part 100% - suit and wig included!). Get your colleagues together to form your “feud family” to compete by answering ICD-10 questions from a handout provided to win fabulous prizes! This over the top exciting game of ICD-10 based on the TV game show Family Feud will be an exciting way to end our day! ______________________________________ Ms. Wall will discuss the impact that ICD-10 CM and PCS will have on the assignment of DRGs. She will also discuss coding convention changes, PCS procedure approaches, and other important things to keep in mind when coding in ICD-10. 3:45 PM Program Conclusion ______________________________________ Urology - Huff DRG Review 2:15 PM - 3:15 PM Sepsis Lynn Ashton, CCS, CCS-P, CCDS Dianna Foley, RHIA, CHPS Dr. Pearson and Lynn Ashton will dissect two urology cases – a radical prostatectomy and a ______________________________________ ICD-10 Director - HIMagine Solutions Richard Pearson, MD AHIMA Approved ICD-10-CM/PCS Trainer - Huff DRG Review with this diagnosis - including urosepsis, bacteremia, septicemia, etc. This presentation will also cover guidelines, a comparison of coding sepsis in ICD-9 and ICD-10, as well as the major ICD-10 CDI impact with the term urosepsis. Independent Coding Consultant Ms. Foley will discuss sepsis, including the many different terms that are often seen in association Wednesday program descriptions II. DIRECTOR’S DAY II. DIRECTOR’S DAY MARCH 25 CE Credits: Program = 5.0 | Exhibits = 1.0 II. DIRECTOR’S DAY 8:00 AM – 9:00 AM Registration/Continental Breakfast in EXHIBIT HALL ______________________________________ 1:15 PM – 2:30 PM Meaningful Use - Rule Changes, Ohio Facts and Figures, & What’s Next 9:00 AM – 10:30 AM Make Change Inevitable, Not Exasperating! Operations Manager, Physician & REC Services - Ohio Health Information Partnership Robert Brzezinski, CHPS, CISA, MBA Cathy Costello, JD What do CEOs, CFOs and Board of Directors need to know about information privacy and security? This session links information privacy and security to business value. It translates the security incidents and data breaches into business impacts on the organization using real examples of regulatory enforcement actions, settlements, data breaches and security incidents case studies. Kurt Southam, PhD President - Southam Consulting Ever try to implement a change in your organization? In your community? In your family? Why is getting the change we need so difficult, especially when it’s for the best? The answer lies in six sources of influence conspiring against the change. Learn how to make these sources work for you and make change inevitable, not exasperating! _______________________________________ 10:30 AM – 11:00 AM Break & Raffle Drawing in EXHIBIT HALL _______________________________________ 11:00 AM – 12:00 PM Information Governance: Principles and Practice Scott Mash, MSLIT, CPHIMS This session will provide an update to recent & proposed changes to the Meaningful Use program, facts and figures regarding the achievement of Meaningful Use (MU) across Ohio (including incentive funds), MU related areas of concentration for coming years, common obstacles in achieving MU Stage 2, and insight into the future of the Meaningful Use program. Attendees will learn about modifications to the MU program that are not well publicized and often buried in an FAQ posted on the CMS site. This session will also prepare organizations to adjust their internal teams, retained documentation, and project plans to ensure a successful MU program. 3:45 PM Program Conclusion Tuesday: AHIMA released the groundbreaking Information Governance Principles for Healthcare (IGPHC). This is the first comprehensive set of IG principles tailored specifically for healthcare. During this session, the IGPHC will be reviewed and related to HIM operations. Attendees will leave this session with a better understanding of IG and how the IGPHC are important not only to the HIM profession but to the healthcare industry as a whole. 8:00 am – 9:30 am 11:30 am – 4:45 pm Wednesday:8:00 am – 1:15 pm ce credits ______________________________________ If ordered, a boxed lunch will be offered – be sure to indicate on the registration form if you would like to order a boxed lunch. ______________________________________ exhibit hours Board Member - AHIMA Last chance to visit the Exhibits and participate in the exhibitor raffles – the Exhibits close at 1:15 PM! Consultant - Bizwit LLC Director, CliniSyncPLUS Services - Ohio Health Information Partnership Susan White, PhD, RHIA, CHDA 12:00 PM – 1:15 PM Lunch & Raffles in EXHIBIT HALL 2:30 PM – 3:45 PM Business Impact of Information Privacy and Security – Lessons Learned from Enforcement Actions The American Health Information Management Association (AHIMA) approves all sessions for continuing education credits. As a state branch of AHIMA, all sessions are also approved for continuing education by The American Academy of Professional Coders (AAPC). Monday: 5.0 = Program Tuesday: 5.0 = Program | 1.0 = Exhibits* Wednesday: 5.0 = Program | 1.0 = Exhibits* * A total of one CE credit may be earned for this meeting by visiting the Exhibits for a minimum of one hour. general information registration Registration and name badges are required for admission to the sessions and Exhibit Hall. Registration fees cover continental breakfast, lunch (if selected when registering), program materials, admittance to the OHIMA Exhibit Hall, speaker expenses, and any planned social events. If paying by check, complete the registration form in this program and send with check payable to OHIMA. Mail to: OHIMA, PO Box 30966, Gahanna, OH 43230. To pay by credit card, you must register ONLINE. Visit the Annual Meeting section of our website at www.ohima.org and follow the registration links using our secure server through PayPal. Registration and payment must be postmarked or submitted online NO LATER than March 3, 2015 to qualify for the early bird discount. All registrations must be prepaid, purchase orders are not accepted. You may register after 3/3/15 or onsite at the meeting, but must pay the late fee charges. For those registering onsite, a $15 processing fee will be added to the total fee. To qualify for the $60 discount, you must be an active OHIMA member registered for all three days. Full conference registration rates for active members: Early Bird (by 3/13/15) = $285; Late (after 3/3/15) = $330. Non-members and member categories that are already discounted do not apply. OHIMA Board of Directors: OHIMA officers and directors on the Executive Board have their registration fee waived for the entire program. Committee chairmen, project leaders, and regional presidents have their registration fee waived for one day of their choice. All board members attending are required to mail in the completed registration form or register online. Students/Emeritus: To qualify for the STUDENT rate, you must be an active student member of AHIMA with Ohio as your chosen state association. Note that “New Graduate” membership status does not qualify for the student rate. To qualify for the EMERITUS rate (formerly ‘senior’), you must be designated as an emeritus member of AHIMA with Ohio as your chosen state association. New Graduates: To qualify for the NEW GRAD rate, you must be designated as a new graduate member of AHIMA at the time of registration, with Ohio as your chosen state association. Hilton Columbus at Easton (614) 414-5000 cancellation policy Registration fees will be refunded less a $25 processing fee if notice is received by Monday, March 9, 2015. Cancellations received after this date will not receive a refund. Substitution of registrants is permitted - please contact OHIMA. exhibit hall The Exhibit Hall will be located in the Easton Grand Ballroom and adjacent foyer areas on the main floor. Visit www.ohima.org in the Exhibit Hall section to view an up-to-date floor plan, directory of participating exhibitors, and to take a virtual tour in our New Product Showcase. EXHIBIT HOURS: Tuesday: 8:00 am - 9:30 am; 11:30 am - 4:45 pm and Wednesday: 8:00 am - 1:15 pm One CE credit may be earned for this meeting by visiting the exhibitors for a minimum of one hour. meeting materials We’ve gone green! All speaker materials will be provided electronically in lieu of printed handouts. You’ll receive access to the speaker presentations to download from our website to print prior to the meeting or save on your mobile device. Materials will be posted online beginning March 16, 2015 and will remain available at least six weeks after the meeting. Access instructions will be sent to your registered email address. hotel reservations Lodging arrangements should be made directly with the Hilton Hotel (614-414-5000). To receive the OHIMA convention discount rate, make your reservation prior to the deadline of February 28, 2015 and tell the hotel that you are with the OHIMA meeting. A reservation form for the hotel is included below for your convenience. The hotel must receive this form by the 2/28/15 deadline. Or, if you prefer to make your reservation online, follow the hotel links located at www.ohima.org in the Annual Meeting section of our website to access our customized reservation page. Reservations requested after February 28, 2015 or after the room block has been filled are subject to availability and may not be guaranteed at our special convention rate. Thus, you are strongly encouraged to make your reservations early. miscellaneous Business casual attire is suggested. Visit the OHIMA web site at www.ohima.org for meeting information and important updates. For further information, contact: Lauren Manson, RHIA – Executive Director, [email protected] or 614-795-7514. OHIMA 35th Annual Meeting March 23 – 25, 2015 Arrival Date: __________________________ Departure Date: _____________________ Check-in time: 4:00pm 2015 highlights Check-out time: 12:00 noon Name:_________________________________________________________________ Address:_______________________________________________________________ _____________________________________________________________________ Day Phone: _____________________________________________________________ Don’t Miss This Wave! The 2015 OHIMA Annual Meeting brings you sessions on a vast variety of topics ranging from Change Management, Information Governance, ICD-10, Document Integrity, ROI, Emotional Intelligence, Meaningful Use, and much more! You can’t stop the waves, but you can learn to surf! Healthcare and HIM is an ever-changing field. With a constant flow of new information, changes and challenges, continuing education like the OHIMA Annual Meeting can help you stay on top of the wave! Take the Plunge… and take advantage of the many networking opportunities at the 2015 Annual Meeting! New this year, we will be hosting ‘Conversation Tables’ in the Exhibit Hall during Tuesday’s Wine & Cheese Reception. Each table will host a discussion on the current happenings in six different roles in HIM - Coding, Compliance/Risk Management, Education, IT/Informatics, Operations/Administration and the Revenue Cycle. Also, each of Ohio’s 5 Regional Associations will have an information table set up near Registration. Visit to learn more about what’s going on in your area! ‘Seas’ every Opportunity! Plan to attend all 3 days of our Annual Meeting & Trade Show – worth up to 16 CEUs! Plus, all active OHIMA Members who register for all three days will receive a $60 discount! All sessions have been approved by AHIMA for 5 CEUs each day with 1 additional CEU if you attend the Exhibits for a minimum of one hour. As a state branch of AHIMA, all sessions are also approved for CE credit by the AAPC. Stand Out from Your ‘Piers’. Due to its popularity last year, the Student & New Graduate Track is back! Take advantage of this opportunity to learn more about the advantages of having a mentor, setting goals and building a successful career in HIM. The Tide is High. ICD-10 is approaching and the 2015 Annual Meeting offers a new format for Coding Roundtables. CM (diagnosis coding) and PCS (procedure coding) will be offered separately – so choose the session where you need the most practice – or attend both! Space is limited so register early to secure your spot! Splish, Splash, Meeting App! Our App is back! We will again offer a FREE mobile app to view the events schedule, exhibitor floorplan and directory, and more! Free Wi-Fi will again be available in all sessions to utilize the app and stay connected. Tidal Wave of Raffle Prizes! The Easton Gift Card raffle will be held each morning and you will automatically be entered if you submit your registration and payment by the Early Bird Deadline, 3/3/15. In addition, fabulous prizes donated by generous exhibitors will be raffled off in the Exhibit Hall on Tuesday and Wednesday during peak exhibit hours. HOTEL RESERVATIONS FORM If using this form to reserve your accommodations, the Hilton Hotel must receive it no later than February 28, 2015. Be sure to identify yourself with OHIMA to receive the convention rate. Mail to: Hilton Hotel, 3900 Chagrin Drive, Columbus, OH 43219 Reservations received by the hotel after February 28, 2015 or after the room block has been filled are subject to availability and may not be available at discounted rate. Guaranteed by one of the following: American Express/Optima Diner’s Club Carte Blanche Mastercard Discover Visa Sharing Room With: ______________________________________________________ Amount: $________________________________ Requested Room Type (tax not included): Credit Card #: ____________________________ Exp. Date ________ Deluxe Room - 1 king bed ($193) Deluxe Room - 2 double beds ($193) Signature: _________________________________________________ registration form OHIO HEALTH INFORMATION MANAGEMENT ASSOCIATION Annual Meeting | March 23 – 25, 2015 | Hilton Easton, Columbus, Ohio USE THIS FORM IF PAYING BY CHECK. TO MAKE A PAYMENT WITH YOUR CREDIT CARD, REGISTER ONLINE AT WWW.OHIMA.ORG Please print and complete as you want your badge to appear. Register one person per form. Email address is required to process your registration and grant access to speaker handouts. Name:____________________________________________________If OHIMA Active Member, AHIMA ID#:______________________ Phone:_________________________ Fax:________________________ Email:______________________________________________ Address:____________________________________________________________________________________________________ City:_____________________________________________________ State:____________________ Zip:_______________________ Employer:_________________________________________________ Title:______________________________________________ Do not include my e-mail address in attendee lists provided to the attendees and exhibitors. Yes, I have obtained a new AHIMA credential within the past 12 months. Please indicate: _____________ Check here if you have a disability that requires special arrangements. Please contact us ([email protected]) to discuss your needs. Make check payable to: OHIMA (Tax ID # 31-0918571) Send this form with payment to: OHIMA Annual Meeting, PO Box 30966, Gahanna, Ohio 43230 Deadline: To qualify for the Early Bird Discount, registration and payment must be postmarked by MARCH 3, 2015. DAY EARLY BIRD (postmarked by 3/3) Member* Non-Member NEW GRAD** LATE (postmarked after 3/3) Member* Non-Member by 3/3 STUDENT/EMERITUS** after 3/3 by 3/3 after 3/3 AMOUNT Monday, March 23 I will attend Awards Luncheon: Yes No Tuesday, March 24 Boxed Lunch Order: $140 $130 $160 $70 $85 $35 $45 Yes No $115 $140 $130 $160 $70 $85 $35 $45 Yes No $115 $140 $130 $160 $70 $85 $35 $45 Wednesday, March 25 Boxed Lunch Order: $115 MEMBER FULL REGISTRATION BONUS! Active OHIMA members can deduct $60 from the total if registering for all 3 days! Full conference registration rates: EARLY BIRD = $285; LATE = $330 GRAND TOTAL * 2015 Active AHIMA/OHIMA Member ** To qualify for the new grad or student/emeritus rate: Must be an active new grad, student or emeritus member of AHIMA, with Ohio as your chosen state association. Refer to the Program Agenda grid on page 1 and circle below the sessions you plan to attend so that room size can be determined. Monday, March 23 Concurrent Sessions 1:15 pm 2:45 pm Choose only one session from each time slot. Note: Sessions 3 and 4 do not repeat. 1 2 3 4a 1 2 3 4b Tuesday, March 24 Concurrent Sessions 12:45 pm 2:30 pm Choose only one session from each time slot. Note: Sessions 3, 4 and 5 do not repeat. 1a 2 3 4a 5a 1b 2 3 4b 5b Wednesday, March 25 Choose one full day session: I. CODING or II. DIRECTORS DAY CODING Session Registrants: If you are interested in attending a Coding Roundtable*, select the 1) TYPE, and 2) TIME you wish to attend: 1) TYPE: ___ CM – Diagnosis 2) TIME: ___ Morning (9am - 12:15 pm) ___ No Preference ___ PCS – Procedures ___ Afternoon (1:15 pm - 3:45 pm) *Limited seats are available for Coding Roundtable sessions. Before registering, visit the Annual Meeting section of www.ohima.org to view real-time availability of Roundtable slots and FAQs. For Office Use Only: Received: __________________ Check #: __________________ Date Entered:_________________ exhibitor preview *as of 12/15/14 3M Health Information Systems AHIMA Altegra Health Amphion Medical Solutions BACTES Imaging Solutions Berkeley Research Group, LLC BizWit LLC Blueware Group Care Communications, Inc. Carstens, Inc Charter Oak State College ChartMaxx by Quest Diagnostics ChartWise Medical Systems, Inc. Conifer Health Solutions Diversified Medical Records Services Dolbey Fireproof Records Center Franklin University Genesis 10 HCCS Health Information Associates HealthPort HIMagine Solutions Huff DRG Review InfraWare IOD Incorporated Kent State University Health Informatics KIWI-TEK Libman Education Maxim Health Information Services MedData, Inc. Medi-Copy Services, Inc. Mediscribes MedPartners HIM Modern Office Methods MRO Corporation NEMT Nexus Practice IT Services OHIMA On Call Consulting OnBase by Hyland Opportunities for Ohioans with Disabilities thank you to our show sponsors *as of 12/15/14 Oxford HIM Peak Health Solutions Perry Johnson & Associates Precyse Solutions Professional Dynamic Network Standard Register Healthcare Star-Med, LLC The Wellington Group, LLC Unicor Medical Inc United Audit Systems, Inc. Universal Coding Solutions University of Cincinnati BS in HIM University of Findlay Woodham HIM Solutions PRESORTED STANDARD U.S. POSTAGE PAID Columbus, OH PERMIT NO. 4535 PO Box 30966 Gahanna, OH 43230 VISIT THE OHIMA WEB SITE TO OBTAIN UP-TO-DATE FLOOR PLAN & SHOW INFORMATION. WWW.OHIMA.ORG directions from the north Take 71 South to 270 East to Easton Exit (Exit 33). Exit onto Easton Way and remain on Easton Way through two traffic lights. Turn right on Chagrin Drive and right into hotel parking lot. from the south Take 71 North to 670 East (to Port Columbus International Airport). Remain on 670 to 270 North (approximately 1 mile). Take Easton Exit (Exit 33) onto Easton Way and remain on Easton Way through two traffic lights. Turn right on Chagrin Drive and right into hotel parking lot. from the east The Ohio Health Information Management Association (OHIMA) is Ohio’s professional health care organization of over 4,000 specialists in the field of health information management (HIM). OHIMA is committed to advancing the HIM profession through leadership in education, advocacy, membership engagement, and lifelong learning. Take 70 West to 270 North. Take Easton Exit (Exit 33) onto Easton Way and remain on Easton Way through two traffic lights. Turn right on Chagrin Drive and right into hotel parking lot. from the west Take 70 East to 71 North to 670 East (to Port Columbus International Airport) Remain on 670 to 270 North (approximately 1 mile). Take Easton Exit (Exit 33) onto Easton Way and remain on Easton Way through two traffic lights. Turn right on Chagrin Drive and right into hotel parking lot.
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