Collaborator March - ARMA International San Antonio

March 2015
ARMA International San Antonio Chapter
Collaboration … people working together to solve the puzzle
Letter from the President
Interesting Reading
Shred Day
Silent Auction Items Needed
Educational Opportunities
ARMA Golf Tournament
ARMA Event Calendar
ARMA San Antonio 2014-2015
Officers and Directors
President: Clinton Wentworth, CRM
[email protected]
Vice President:: Cathy Drolet, CDIA+
[email protected]
VP – Membership: Mary Marquez
[email protected]
VP – Professional Development: Eric
Sedwick [email protected]
VP – Programs: Maria Howard
[email protected]
Treasurer: Ester Guante-Rodriguez
[email protected]
Secretary: Amanda Cockrell
[email protected]
Board Chair: Anne Kelley
[email protected] MARCH MEETING
Tuesday, March 17, 2015 * La Quinta Inn & Suites Medical Center
4431 Horizon Hill Blvd, San Antonio, TX
11:00 am—1:00 pm
Project Management
for eRecords
Speaker: Mimi Dionne, MLIS, CA, CDIA+, CIP, CRM, PMP Mimi Dionne Consulting
Mimi Dionne is a records and information management project manager
and Consultant/Owner of Mimi Dionne Consulting. She is a Certified
Records Manager, a Certified Archivist, a Certified Document Imaging Architect, a Certified Information Professional, and a Project Management
Professional. She currently resides in Houston.
Price: Members $25, Non-Members $30 Includes luncheon and program.
Register Online at to reserve your spot
and ensure enough food and to double your chances to win a door
prize. Those not registering may still attend but may not get the
same meal.
Payments may be made online (credit card only) or at the door
(check, cash, or credit card).
Anne Comeaux, CRM
[email protected]
Melissa Wallis
[email protected] Diana Chavarria
[email protected]
Page 1
ARMA San Antonio Collaborator
From the President
Hello ARMA San Antonio!
Our seminar last month was a huge success! In particular I would like to thank all of our vendors for supporting
the seminar, the Austin chapter for partnering with us and the San Antonio chapters’ very own seminar troika:
Eric Sedwick, Cathy Drolet and Anne Kelley; thank you all for putting on an amazing event!
This month we are meeting again at our new meeting location: the La Quinta Inn & Suites off of the I-10 access
Rd. Our sponsor this month is Compass Recycling and our speaker is Mimi Dionne, with Mimi Dionne Consulting, speaking on Project Management for eRecords.
If you went to the seminar please do not forget to fill out the survey that was emailed to all attendees! See you in
a few weeks!
Clint Wentworth, CRM
President, ARMA San Antonio Chapter
Board Vacancy
Interested in serving on the ARMA International San Antonio
Board? We are still looking for a new Director.
Duties for Directors include:
1. Attending monthly ARMA Board meetings to discuss and
vote on issues affecting the chapter.
2. Volunteering, as available, for special chapter projects such
as the golf tournament, Shred Day, or chapter audit, and
helping out at monthly meetings or other events.
For more information or to volunteer, contact Clint
Wentworth at [email protected]
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ARMA San Antonio Collaborator
Thank You to
For sponsoring our ARMA Seminar.
We Appreciate Your Support!
Coming Next Month ……..
Take the Terminology Challenge and Win
by Priscilla Emery
Page 3
ARMA San Antonio Collaborator
Interesting Reading
Hot Topics in E-Discovery for 2015
By Dr. Gavin W. Manes, CEO of Avansic
(Thank you to Melissa Wallis, CRM for suggesting this article and providing the review.)
This paper highlighted various topics dealing with e-discovery. They included securing client data, insource vs.
outsource question, big data and dark data, cloud preservation, and increased regulation.
Obviously in this day and age, keeping data safe is important and uppermost on people’s minds. Included in that
data is not only data internal to the organization but email and data sent to vendors and others outside the organization. When looking at e-discovery tasks, it might be more economical to outsource rather than insource, depending on the volume. “Considering the true cost of e-discovery, including overhead, can help legal professionals
and their clients determine the most efficient route.”
Two (2) definitions to note are:
Big Data – “…in general, it can be taken literally. The most common example is tracking information like an
individual’s browsing or shopping history. As applied to the legal industry, big data is large, uncategorized,
difficult-to-process swaths of information that may exist in discrete forms.”
Dark Data – “…a subset of big data; it is generated by
regular computer processes (such as log files) and is
not by the deliberate action of a user (such as
creating a new Word document).”
Given the shift of data storage to cloud based solutions,
e-discovery becomes more complicated as it “may require
coordination with the owner of the cloud solution and that
person may have to be trusted with providing accurate and
comprehensive information regarding security, access to the
data and activity logs.” In addition, new regulations are
complicating the e-discovery process. One thing to
remember is that “When engaging an e-discovery firm, be
sure to ask if they are aware of the regulations and ask to see
procedures they have in place for addressing them.”
The article was interesting, and if you have a chance please
take the time to read it. It’s fairly short, 2 pages, but certainly
worth the time.
Editor’s note: The full text of the article is available on the ARMA
SA website on the 2014-2015 newsletter page.
Page 4
ARMA San Antonio Collaborator
Shred Day April 18, 2015
By DuWayne Headrick
As tax day slowly approaches we can only be
thankful that it comes once a year. We also know
that shred day is also just around the corner. This
is the 13th year the San Antonio ARMA chapter
will again partner with SACU to offer a free Shred
Day for the community on the first Saturday after
tax day. This year shredding is scheduled for April
18th from 9:00 AM to 12:00 PM, or until trucks are
full. As in past years, I do not expect this year to
be any different as to the number of customers
and the quantity of documents that are shredded.
Shred Day, April 18, 2015, 9:00 am –
12:00 noon or unless the truck is full
before noon.
Volunteers Needed for
Annual Shred Day!
Volunteers are needed to help greet the public
and carry their boxes and bags of records to the
onsite shred trucks at various SACU locations.
Volunteers also hand out brochures on
preventing identity theft and accept donations.
Donations received go to ARMA’s education
fund and to Credit Union for Kids, which helps
hospitalized children.
For more information and to volunteer, contact
DuWayne Headrick, [email protected]
Sign up sheets for volunteers will also be
available at the March meeting.
Shred trucks will be at these five SACU
Main – 6061 IH 10 West
Bandera – 8889 Bandera Rd
Ingram – 6171 NW Loop 410
281 & 1604 – 1717 N Loop 1604
Windsor – 8047 Midcrown
Flyers can be downloaded for distribution
from the ARMA San Antonio website as
either large flier or a small flier.
Page 5
ARMA San Antonio Collaborator
Silent Auction Items Needed
for Golf Tournament
By Mellisa Wallis
ARMA San Antonio’s 12th Annual Swing and “Bear” It
Golf Tournament benefiting the San Antonio Police Department’s Special Victims Unit and the San Antonio
Chapter of ARMA’s educational and scholarship fund
will be held on Monday, May 11, 2015 at Silverhorn Golf
Club beginning with a shotgun start at 8:00 a.m.
While San Antonio has hundreds of golf tournament
fundraisers each year, only a few tournaments have the
opportunity to generate charitable revenue for children
and to educate upcoming professionals. The Swing and
“Bear” It tournament is such an event.
For over 20 years, the San Antonio Chapter of ARMA
has supported the San Antonio Police Department’s
Care Bear Program. The program was established to
help children who are victims of sex crimes and family
violence. Police officers keep a supply of stuffed bears in
their patrol cars. When the officer is called to a scene
where a child is a victim of abuse, a stuffed bear is given
to the child to help relieve the trauma he or she
experiences. In the last five (5) years, ARMA has
donated over 11,775 stuffed animals to the SAPD and
provided the Special Victims Unit with items such as
polygraph machines, specialized training on how to conduct interviews, cameras, portable scanners and other
technology items.
The San Antonio Chapter of ARMA is also interested in
providing education and scholarship opportunities to
individuals who are interested in learning more about or
obtaining a career in records management. A portion of
the proceeds from this tournament will be donated to
ARMA for educational activities and scholarship funds.
ARMA is asking for your support of two worthy organizations by donating a silent auction, raffle or door price
item. This tournament will generate much needed
revenue for a program that provides a great service to
the abused and mistreated children of our community as
well as educational and scholarship opportunities for
upcoming professionals.
If you have any questions, require additional
information, or would like us to pick up a donation.
please contact Melissa Wallis at 210-317-1815 or
[email protected]
Page 6
ARMA San Antonio Collaborator
Educational Opportunities
CRM Maintenance credits pre-approved
View Full Conference Agenda now
Register Now! Space is Limited
Annual Seminar Presentations
The PowerPoint presentations for the February
2015 joint San Antonio and Austin chapters seminar are now available on the ARMA San Antonio
website under Education/2015 Annual Seminar
Presentations. Link to (http://
Texas Bluebonnet. Licensed for noncommercial use via Creative Commons
Page 7
ARMA San Antonio Collaborator
The ARMA San Antonio
Editor: Anne Comeaux, CRM
[email protected]
Association newsletter
Ten issues per year, September through June
San Antonio Chapter, ARMA International
P.O. Box 18331
San Antonio TX 78218
[email protected]
For information on advertising in the Collaborator,
contact Cathy Drolet at
210-860-6906 or
[email protected]
Page 8
ARMA is a not-for-profit organization
comprised of Records Managers and
Professionals. On Monday, May 11,
2015, ARMA is holding its annual golf
tournament to benefit the San Antonio
Police Department’s Special Victims Unit
and San Antonio’s educational activities
and scholarship fund.
A portion of the proceeds from the
tournament will be used to purchase
stuffed animals for children who have
been victims of child abuse and also to
purchase items that SAPD’s finest need
in order to help prevent sex crimes and
family violence in our city.
Monday, May 11, 2015
Golf Tournament
7:00 am
Registration Begins (Driving Range is open)
Complimentary Breakfast
8:00 am
Shotgun Start – Scramble
1:00 pm
Also, funds raised will be used to further
educate ARMA SA’s members & our
community in records management
through educational activities and
scholarship funding.
Awards Presentation with Complimentary
Golf Committee Chair
Cathy Drolet
Four Golf Foursomes
Name on Banner
Hole Sponsorship Signs (4)
Program/Media Mentions
ARMA Memberships (3)
Z Two Golf Foursomes
Z Name on Banner
Z Hole Sponsorship Signs (2)
Z Program/Media Mentions
Z ARMA Membership (1)
Golf Cart Sponsor
Z One Golf Foursome
Z Hole Sign & Cart Signs
Beverage Cart Sponsor
Z One Golf Foursome
Z Hole Sign
Corporate Sponsor
Z One Golf Foursome
Z Hole Sponsorship Sign (1)
Z One Golf Foursome
Individual Golfer
Hole Sponsor Sign
All Golfers
Z Breakfast and Lunch
Z Hospitality Bag
Business Name/Company
Silverhorn Golf Club
May 11, 2015
‰ Title
‰ Presenting
‰ Golf Cart
‰ Beverage Cart
‰ Corporate
‰ Foursome
‰ Individual
‰ Hole
Payment (Check One)
Make Check Payable to: ARMA San Antonio
… Check … Visa … MC … AM Express … Discover
Name on Card _______________________________
Card # ______ _____________________ Exp._____
Billing Address/ zip: ___________________________
___________________________________ _______
Fax Registration to: ARMA at 210-826-5819.
Mail to: ARMA
P.O. Box 18331,
San Antonio, TX 78218
For more information call
Cathy Drolet at 210-860-6906
Please return your registration forms
no later than Friday, May 1, 2015
__________________ ______
Player #1
__________________ ______
Player #2
__________________ ______
Player #3
__________________ ______
Player #4
Join Us!
September 16, 2014 Keith Orndoff – Future Impact Education “The Future of Information and Big Data – A Revolution in the Making”
October 21, 2014 Mark Diamond ‐ Contoural “How to Prevent Employees from Hoarding Documents” Calendar of Events
ARMA San Antonio
April 21, 2015 Priscilla Emery – e‐Nterprise Advisors “Take the Terminology Challenge and Win” May 19, 2015 January 20, 2015 Nick Loy ‐ BankTec “Rise of Enterprise Information Management” Stephen Best – Access Sciences June 16, 2015 November 18, 2014 Jenny Ammerman – Access Sciences “Taxonomy” December 16, 2014 Blake Richardson – Author Records Management for Dummies “Digital Dusting” February 20, 2015 Educational Seminar In the beautiful city of San Marcos, TX Activity Center, 501 E. Hopkins St. 8:30 am – 4:15 pm March 17, 2015 Mimi Dionne, MLIS, CA, CDIA+, CIP, CRM, PMP – Mimi Dionne Consulting “Project Management for eRecords” Linda Pace – Prudential “Leadership”