VACANCY NOTICE NO. WRO/VN/2015/13 Issue Date: 10 March

Issue Date: 10 March 2015
Post No.
Duty Station
Organizational Location
Closing Date: 31 March 2015
Executive Associate (Programme)
New Delhi, India
WHO India Country Office
Two years
Under the overall guidance of WR-India and direct supervision of NPO (Administration), the
incumbent performs the following duties:
1. Review proposals for implementation of programme activities as per the work plan in line with
Country Cooperation Strategy. Ensure compliance of norms/procedures/guidelines and suggest
required modifications upon obtaining necessary clarifications from technical units and contract
2. Coordinate with technical units, contractual partners for timely submission of deliverables
(reports, financial statements) for release of installments, settlements of outstanding issues.
Take up issues for rectification/clarification, wherever deviations are observed.
3. Assist technical units for completed documentation on technical assessment, adjudication report
and terms of reference including budgetary estimates and compliance with WHO guidelines.
4. Maintain close liaison with national authorities and various technical and administrative units in
SEARO to follow-up and expedite the implementation of the workplans.
5. Obtain supplier data from contractual partners/implementing agencies for creation of new
suppliers. Modifying and updating existing data, and submission of updated information in GSM,
including Third Party Payment Authorizations wherever necessary.
6. Participate in internal discussions, senior management team meetings and provide inputs on
administrative and programme related areas.
7. Prepare and/or Guide, supervise the secretarial support staff on programme, administrative
areas; for compliance of WHO correspondence procedures including completed staff work.
8. Supervise fellowships-related work, which includes coordination with fellows for submission of
applications, placement action and follow up for submission of post-training reports.
9. Review and processes study tour requests received from SEARO and other country offices.
10. Provide administrative support for conducting meetings, finalizing venue, concluding necessary
contracts with the hotel and the event manager, and timely action for travel arrangements for
the officials nominated for various WHO-organized events.
11. Prepare a wide variety of correspondence in conformity with the WHO Style Guide.
12. Undertake tasks, as assigned, from time to time, for analytical inputs on information received
from various sources including compilation of information available from WHO web pages.
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13. Any other duties assigned by the supervisor.
Knowledge & Skills
- Thorough Knowledge of WHO Rules, Regulations and Administrative
- Good knowledge of computer applications and softwares including
MS Office applications.
- Ability to draft reports, correspondence concisely and clearly.
- Ability to make good working relationships.
Qualifications Required
Respecting and promoting individual and cultural differences
Knowing and managing yourself
Producing results
Essential: Completion of secondary school education preferably
supplemented by training in administrative matters and office practices
and procedures.
Desirable: Relevant university degree would be an asset.
Essential: At least 7 years of progressive experience in administrative
work in an International Organization and preferably in a UN
Desirable: Relevant experience in WHO or another UN agency is an
asset. Experience in Oracle-based or other ERP systems an asset.
Excellent knowledge of written and spoken English and working
knowledge of local language.
For wider competition, internal candidates upto two grades below (ND5) may apply for this vacancy
if they meet the relevant qualifications and experience.
2. Applications addressed to Human Resources, World Health Organization, Country Office for India,
should be submitted through e-mail to [email protected] The subject line of the e-mail
should contain “Vacancy Notice No. WRO/VN/2015/13” only.
a. Staff member applicants, including temporary staff, should attach one copy each of WHO
824E and WHO Personal History Form (PHF) (signed and duly completed in all respects);
b. External applicants should attach a brief resume giving details of relevant work experience and
c. Applicants from the United Nations or Specialized Agencies should apply through their
Personnel Officers, and should attach completed personal history forms;
3. Separate applications are required for more than one vacancy;
4. A written test, using computer, will be held for the short-listed applicants. Their performance in
written test will decide applicant’s eligibility to appear in the interview;
5. External candidates will be contacted only if under serious consideration;
6. WHO is committed to workforce diversity;
7. WHO does not recruit smokers or other tobacco users;
8. Please contact the Human Resources, World Health Organization, Country Office for India, New
Delhi for any further details.
WHO has a smoke-free environment