Office Administrator - Metis Employment & Training

Office Administrator (OA)
Closing Date
March 20, 2015
340 – 150 Henry Ave
12 Month term position: April 20, 2015 – April 15th, 2016
Company Info Metis Economic Development Fund
340 – 150 Henry Ave
Winnipeg, MB R3B 0J7
The MEDF Office Administrator will perform normal reception duties; including greeting of clients, file
maintenance, preparation of board packages, inventory control and other related duties. The Office
Administrator will also provide administrative accounting functions such as bookkeeping, purchase
orders, and monthly reconciliation utilizing QuickBooks. In addition, this role will assist in the execution
of all marketing initiatives.
Day to day functions: Office Manager
Overall: Chief Executive Officer
The Office Administrator will provide administrative support to employees of MEDF. The position
requires a solid team player with a sound working knowledge of computers, Microsoft Office and other
associated software programs. Knowledge and experience of QuickBooks would be considered an asset.
Answers telephone and directing calls to appropriate staff
Photocopying, faxing and other related duties
Coordinates all planning for Board of Directors meetings (travel, accommodations, catering,
room set up, etc.)
Attends MEDF Board of Directors meetings and records and transcribes minutes of said meetings
Assists CEO with direct follow up as needed on all Board decisions, motions and action items
Manage bi-weekly office supply orders and maintain appropriate quantities stock area
Maintains & safeguards physical and computer client files
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Prepares and updates PowerPoint presentations as directed by management
Some travel will be required to meet the expectations of the role
Other duties as assigned
The Office Administrator is responsible to input financial data into QuickBooks in an accurate and timely
manner. The main activities will include but not be limited to:
Prepare & Manage client invoices and vendor payments
Maintain the Purchase Order process
Maintain an active list of corporate assets
Reconcile accounts monthly, report any issues to Office Manager
Ensure transactions are properly recorded and entered into QuickBooks
Advise the CEO regarding financial activity and operating expenses
Prepare quarterly reports & monthly financial statements for the CEO
Assist the Office Manager & auditors with the annual financial audit
Other duties as assigned
Working with other MEDF staff, the Office Administrator will assist in the execution of the marketing
plan created by executive. Utilizing approved marketing strategies, the main activities for the Office
Administrator will be to assist and maintain the electronic mailing list and assist with creation of
marketing items related to Facebook, Twitter, LinkedIn, electronic mailings & service surveys.
 Manage and deliver marketing content via email or direct mail
 Assist with the development and delivery of mail campaigns
 Assist with the creation and development of internal and external marketing & promotional
 Works directly with the Office Manager & service provider to maintain website, ensuring the
most up to date and current information is provided
 Promote service through public relations initiatives
 Assist in the planning and preparation of promotional events
 Maintain strong relationships with other Funding Agencies, MMF Regions and Locals, federal
and provincial government officials and private sector organizations.
 Assist in the template and developmental stages of the MEDF Annual Report.
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 Other duties as assigned
Business Administration Certificate or equivalent experience
Experience with QuickBooks or similar accounting software
Ability to gather and interpret relevant data and information and have good problem solving skills
Flexible and creative with a proven ability to adapt or develop procedures and processes in
response to a dynamic and changing environment
Proficient with MS Office Applications
Strong interpersonal, presentation and communication skills
Ability to work independently with minimal hands on supervision
How to
Preference will be given to qualified Metis applicants
Qualified applicants are encouraged to apply and self-identify on their resume.
The MEDF appreciates the interest of all applicants; however, only those individuals
considered for an interview will be contacted.
Please forward your cover letter and resume by March 20th, 2015, to Amy Dowsett Metis
Employment & Training Department, 109 – 150 Henry Ave, Winnipeg, Manitoba R3B
0J7, or email [email protected] or fax to (204) 947-3251
To be determined
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