virginia association of adult 4

VAA4-HVL 2015 Spring Conference
4-H Volunteers Explore the Shore
Fairfield Inn, Chincoteague, VA
April 18-19, 2015
For Hotel Reservations Call 757-336-0043
Room Rates: $88 per night (plus tax) Standard Room; or $98 (plus tax) Bayview Room
Guests wishing to arrive Thursday night and/or stay over on the Sunday following the conference, the room rates
are $92 for Standard Room and $102 for Bayview Room.
(Ask for the Virginia 4-H Volunteer Leaders Spring Conference rates)
Hotel deadline is March 25, 2015 to get these room rates, or as long as available.
Conference Registration form must be postmarked by 4/1/2015 to avoid the $15 late fee.
Name: _______________________________________ Phone: (____) _________________________
Address: _____________________________________________________________________________
City/State:_____________________________________ Zip:___________________________________
District:_____________________ E-Mail: _________________________________________________
*Please print e-mail address clearly*
Participant Status: (Circle all that apply)
 4-H Volunteer
 District/State Staff
 Unit Representative
 First Time Attendee
 Extension Agent
 Program Assistant
 Check here if you do not wish your name, address and phone # placed in the conference registration log
which will be given to each attendee at registration.
Full Conference Registration Includes 3 Meals (does NOT include lodging) = $60.00
***Optional Boat Tour to see Chincoteague Ponies, etc. (Open to first 12 who register) FEE REQUIRED TO
BE PAID BY SEPARATE CHECK. See Description in “Educational Adventures” on page 4. Check here if
you plan to go on the optional boat tour:  ***
One Day Attendance Fees:
Full Conference Registration = $60.00 * See Scholarship Opportunity below:
Saturday registration and lunch only = $35.00
Saturday night banquet only = $35.00 (Casual Dress)
Sunday registration and brunch only = $35.00
LATE FEE (on all or part of conference checked above) = $15.00
(Postmarked after April 1, 2015)
*No refunds will be made after registration deadline!
Make Check or Money Order payable to: Va. Beach 4-H Adult Volunteer Leader’s Association.
Put VAA4-HVL 2015 Spring Conference in the memo line of your check. A duplicate copy of this
registration form must be sent to the Registrar (name below) if registration fee is being paid by Hokie
Mart, agency account or VTF account transfer. Walk in registrations will not be guaranteed meals or
special dietary requests for the conference.
 Check if you have special diet requirements; please list needs or other accommodations needed:
***We will be holding a silent and live auction during the conference. Donations of items from each district
are greatly appreciated for these events! Proceeds help support our Association and the hosting districts.
Submit registration and payment to:
Rose Talbott, Registrar
4-H Office, PO Box 6524
Virginia Beach, VA 23456
757-385-8550, 757-385-5684 (fax)
[email protected]
Check us out on FACEBOOK
* Scholarship Opportunity – Those whose
registration is not being paid by an agent or
county, are eligible to receive a scholarship
(partial to full refund of conference fee
dependent on number of applications and
scholarship fund availability). Conference fee
must be paid with registration to be considered.
Applicant must submit scholarship form by
3/25/2015. See page 5.
Directions to the Fairfield Inn & Suites, Chincoteague Island
3913 Main St., Chincoteague, VA 23336 – (757) 336-0043
From North or South – Eastern Shore
US-13 – Charles M. Lankford, Jr. Memorial Hwy/Lankford Hwy
Turn on VA-175/Chincoteague Road for 10.9 miles (17 minutes)
Turn right to stay on VA-175/N. Main St.
Arrive at Fairfield Inn & Suites, 3913 Main St., Chincoteague, VA 23336
The Jackspot Restaurant is adjacent to the Fairfield Inn
2015 Spring VAA4-HVL Conference
Schedule of Events
Friday, April 17, 2015
7:30 -10:30 p.m.
Hotel Board
Joint Board of Directors and Program Committee
Saturday, April 18, 2015
8:00 a.m. – 3 p.m.
9-10 a.m.
10:15 – 11:15 a.m.
11:30 a.m.-1:00
Hotel Lobby
Conference Registration
The Jackspot
Concurrent Workshop Session I (Choose 1)
Concurrent Workshop Session II (Choose 1)
Opening Session – Lunch
1:15 – 4:30 p.m.
Meet in Lobby
Meet in Lobby
Meet in Lobby
Meet in Lobby
4:35 to 5 p.m.
6-9 p.m.
The Jackspot
9-10:30 p.m.
Educational Adventures or Tour on Your Own
NASA Wallops Island
Chincoteague National Wildlife Refuge
Chincoteague Pony Centre – $5 Admission Fee
Captain Dan’s Around the Island Tour - $35
Admission Fee ($30 for children 12 and under) – Must
be paid with registration separately.
Explore Chincoteague on your own
District Meetings – Optional
Silent and Live Auction
Hospitality Room Open
Sunday, April 19, 2015
9:00 – 10:00 a.m.
10-10:30 a.m.
10:30 – Noon
The Jackspot
Workshop Session III
Hotel Check Out
Brunch & Closing Program
Planned Workshops
Fruitful Facilitation – Celia Brockway, 4-H Agent, Isle of Wight and Southampton
Counties. Be refreshed with ways to make group meetings pleasant, principled, and
productive. Whether leading a group discussion or serving as a discussion participant,
you can help propel your groups toward quality decisions that lead to positive results.
This workshop is for individuals – group leaders and participants alike, who are always
in the midst of making group decisions and in search of new ways to make group
discussions dynamic.
Exploring the 4-H Horse Program – Bertha Durbin, Organizational Leader of the
Hoof-N-Woof 4-H Club in Albemarle County for 25 years. A look at the many facets
and opportunities available in the 4-H Horse Program for youth that have access to
horses and those who do not. This session will provide information on everything from
Horsemanship Skills to Model Horse Shows, Drill Teams to EquiSmartz. A significant
amount of time will be devoted to answering audience questions.
Playing Nice in the Generational Sandbox – Tara Brent, 4-H Agent, Lancaster and
Northumberland Counties; and Christina Ruszczyk-Murray, 4-H Agent in Northampton
County. In this workshop, participants will be introduced to generational styles and
differences and tools to communicate effectively with others of a different generation.
Be ready to reminisce about your childhood and have fun bridging the generational
Understanding the NEW ALL STAR Application Forms – Billie Jean Elmer, 4-H
Agent, Surry County. While the content has remained the same for the All Star
applications, the format has tremendously changed. This workshop will provide helpful
hints on submitting applications and submission rules and deadlines.
4-H Online – Jeremy Johnson, Associate Specialist, Volunteer Development. Haven’t
registered you or your family online yet? This workshop will take out the mystery and
questions and give you an opportunity to finally do it! A very basic session will be
conducted on how to create a family profile and add projects, etc. Laptops will be
provided, left set up, so volunteers can enroll onsite.
Educational Adventures
NASA Wallops Island – Jessica Beebe, NASAVisitor Center Education Program
Coordinator. Visit the NASA Visitor Center and learn the history and Missions of
Wallops Island. You can explore the museum and watch videos at the Science on the
Sphere Theater. Free.
Chincoteague National Wildlife Refuge – Amanda Walker, Park Ranger. The story
of Chincoteague National Wildlife Refuge started well before 1943, when it was
established as protected federal land. Join a park ranger for an hour-long program as
we navigate the history of the refuge, its connection to the local people, and your role in
the continuing success of this inspiring place. Afterwards, an optional tour of the
Assateague lighthouse will be offered. Fee waived for our group.
Captain Dan’s Boat Tour – Weather conditions permitting. Captain Dan’s Around
the Island tours are 2-2.5 hours in duration. You will travel approximately 22 miles in a
25' double canopy pontoon boat, passing completely around the Island of Chincoteague
and between Chincoteague and the Island of Assateague. You will have the opportunity
to view the ponies, birds and other wildlife that frequent the Islands and marshes in the
area, as available. Also, you will travel through waters where a variety of sea life can
often be seen including dolphin, large rays and sea turtles. Fee: $35 per person,
children 12 and under is $30. Fee must be paid separately from the Conference
registration and at the same time you register for the Conference. Tour is limited
to the first 12 who sign up – first come/first served. Make checks payable to Va. Beach
4-H Adult Volunteer Leader’s Association and send to Conference Registrar (address
on 1st page). (Put Boat Tour in the Memo line of your separate check). For more
information on the tour, visit Captain Dan’s website: Boarding for the tour is within walking distance of
the Fairfield Inn.
Chincoteague Pony Centre – At the Chincoteague Pony Centre you will get to interact
with real Chincoteague Ponies. The Pony Centre is the home of the largest herd of
Misty family ponies on the Island and many veterans of the Pony Swim. There is a
possibility that the museum will be open in time for our conference, but the ponies
definitely will be out to see and the gift shoppe will be open. There is a $5 fee for the
museum (pay at door), but it is free to see the ponies and visit the gift shoppe. The
Pony Centre is located at 6417 Carriage Drive, Chincoteague. For more information,
visit their website –
If you have any questions on these tours, please contact Jackie Tull at (757) 787-1361, Ext. 11 or
[email protected] or Rose Talbott at (757) 385-8550 or [email protected]
Virginia Association of
Adult 4-H Volunteer Leaders
Conference Scholarship
Thanks to the Monsanto organization, there are a limited number of scholarships available for
Agents and Volunteers, to attend State Spring and Fall Conferences. If you are interested in one of
the scholarships, please select the category below and then complete the remainder of this form.
QUALIFY! (Agents and veterans are only eligible for ONE scholarship per calendar year)
_____ Agent Scholarship – any agent who gets 2 or more ADULT volunteers to register and attend the conference will be
eligible for a partial or full scholarship to attend the conference also. In the space below, list the names of conference
attendees from your county. (Agents may NOT use Hokie Mart, office funds, or other 4-H accounts. Must pay ahead with
personal check, and if awarded, will receive refund after the Conference.)
_____ Volunteer - First Time Attendee – if this is your first conference, you may be eligible for a partial to full scholarship. On
the back of this form, please state how you will use information/knowledge gained at this conference to “pay back” to your
county/unit. Ex: How will you volunteer in your county? Will you help “spread the word” to other volunteers about these
conferences? (Volunteers must pay ahead with personal check; Agents may NOT use HokieMart, office funds, or other 4-H
accounts to pay for volunteers in order for volunteers to receive this.)
_____ “Veteran” Volunteer – if you have attended these conferences before, and continued to support the VAA4-HVL, as well
as your county/unit, and state 4-H, you may be eligible for a partial to full scholarship. On the back of this form, please state
how you will use information/knowledge gained at this conference to “pay back” to your county/unit/state 4-H, AND ALSO what
you have done in the past to support the VAA4-HVL, as well as your county/unit.
Note: All volunteer attendees, whose registration is not being paid by an agent or county, are eligible to receive a
scholarship (partial to full refund of conference fee dependent on number of applications and scholarship fund
availability). Conference fee must be paid with registration to be considered.
Name: ___________________________________County/Unit: _________________________________
Mailing Address: _______________________________________________________________________
City: _____________________________________, State: ________ Zip: _________________________
Phone (
) _______________________Email:_______________________
This application is DUE by COB on March 27h 2015. All applications will be reviewed by a committee of District Staff, scholarship
recipients will be notified of receipt of application. Please send registration and
Please send this form to:
Kevin Cubbage
VAA4-HVL Conference Coordinator
Northern District Office
2322 Bluestone Hills Drive, Suite 140
Harrisonburg, VA 22801
or PDF File to [email protected]
*Please note reimbursement check may take 30+ days to receive.
payment to registrar as usual.