VAA4-HVL 2015 Spring Conference 4-H Volunteers Explore the Shore Fairfield Inn, Chincoteague, VA April 18-19, 2015 For Hotel Reservations Call 757-336-0043 Room Rates: $88 per night (plus tax) Standard Room; or $98 (plus tax) Bayview Room Guests wishing to arrive Thursday night and/or stay over on the Sunday following the conference, the room rates are $92 for Standard Room and $102 for Bayview Room. (Ask for the Virginia 4-H Volunteer Leaders Spring Conference rates) Hotel deadline is March 25, 2015 to get these room rates, or as long as available. Conference Registration form must be postmarked by 4/1/2015 to avoid the $15 late fee. CONFERENCE REGISTRATION FORM Name: _______________________________________ Phone: (____) _________________________ Address: _____________________________________________________________________________ City/State:_____________________________________ Zip:___________________________________ District:_____________________ E-Mail: _________________________________________________ *Please print e-mail address clearly* Participant Status: (Circle all that apply) 4-H Volunteer District/State Staff Unit Representative First Time Attendee Extension Agent Program Assistant Youth/Guest Check here if you do not wish your name, address and phone # placed in the conference registration log which will be given to each attendee at registration. Full Conference Registration Includes 3 Meals (does NOT include lodging) = $60.00 ***Optional Boat Tour to see Chincoteague Ponies, etc. (Open to first 12 who register) FEE REQUIRED TO BE PAID BY SEPARATE CHECK. See Description in “Educational Adventures” on page 4. Check here if you plan to go on the optional boat tour: *** One Day Attendance Fees: Full Conference Registration = $60.00 * See Scholarship Opportunity below: Saturday registration and lunch only = $35.00 ____________ Saturday night banquet only = $35.00 (Casual Dress) ____________ Sunday registration and brunch only = $35.00 ____________ LATE FEE (on all or part of conference checked above) = $15.00 ____________ (Postmarked after April 1, 2015) ____________ *No refunds will be made after registration deadline! TOTAL $___________ Make Check or Money Order payable to: Va. Beach 4-H Adult Volunteer Leader’s Association. Put VAA4-HVL 2015 Spring Conference in the memo line of your check. A duplicate copy of this registration form must be sent to the Registrar (name below) if registration fee is being paid by Hokie Mart, agency account or VTF account transfer. Walk in registrations will not be guaranteed meals or special dietary requests for the conference. Check if you have special diet requirements; please list needs or other accommodations needed: ________________________________________________________________________________________ ***We will be holding a silent and live auction during the conference. Donations of items from each district are greatly appreciated for these events! Proceeds help support our Association and the hosting districts. Submit registration and payment to: Rose Talbott, Registrar 4-H Office, PO Box 6524 Virginia Beach, VA 23456 757-385-8550, 757-385-5684 (fax) [email protected] Check us out on FACEBOOK * Scholarship Opportunity – Those whose registration is not being paid by an agent or county, are eligible to receive a scholarship (partial to full refund of conference fee dependent on number of applications and scholarship fund availability). Conference fee must be paid with registration to be considered. Applicant must submit scholarship form by 3/25/2015. See page 5. Directions to the Fairfield Inn & Suites, Chincoteague Island 3913 Main St., Chincoteague, VA 23336 – (757) 336-0043 From North or South – Eastern Shore US-13 – Charles M. Lankford, Jr. Memorial Hwy/Lankford Hwy Turn on VA-175/Chincoteague Road for 10.9 miles (17 minutes) Turn right to stay on VA-175/N. Main St. Arrive at Fairfield Inn & Suites, 3913 Main St., Chincoteague, VA 23336 The Jackspot Restaurant is adjacent to the Fairfield Inn 2015 Spring VAA4-HVL Conference Schedule of Events Friday, April 17, 2015 7:30 -10:30 p.m. Hotel Board Room Joint Board of Directors and Program Committee Meeting Saturday, April 18, 2015 8:00 a.m. – 3 p.m. 9-10 a.m. 10:15 – 11:15 a.m. 11:30 a.m.-1:00 p.m. Hotel Lobby Conference Registration The Jackspot Concurrent Workshop Session I (Choose 1) Concurrent Workshop Session II (Choose 1) Opening Session – Lunch 1:15 – 4:30 p.m. Meet in Lobby Meet in Lobby Meet in Lobby Meet in Lobby 4:35 to 5 p.m. 6-9 p.m. The Jackspot 9-10:30 p.m. Educational Adventures or Tour on Your Own NASA Wallops Island Chincoteague National Wildlife Refuge Chincoteague Pony Centre – $5 Admission Fee Captain Dan’s Around the Island Tour - $35 Admission Fee ($30 for children 12 and under) – Must be paid with registration separately. Explore Chincoteague on your own District Meetings – Optional Dinner Silent and Live Auction Hospitality Room Open Sunday, April 19, 2015 9:00 – 10:00 a.m. 10-10:30 a.m. 10:30 – Noon The Jackspot Workshop Session III Hotel Check Out Brunch & Closing Program 2 Planned Workshops Fruitful Facilitation – Celia Brockway, 4-H Agent, Isle of Wight and Southampton Counties. Be refreshed with ways to make group meetings pleasant, principled, and productive. Whether leading a group discussion or serving as a discussion participant, you can help propel your groups toward quality decisions that lead to positive results. This workshop is for individuals – group leaders and participants alike, who are always in the midst of making group decisions and in search of new ways to make group discussions dynamic. Exploring the 4-H Horse Program – Bertha Durbin, Organizational Leader of the Hoof-N-Woof 4-H Club in Albemarle County for 25 years. A look at the many facets and opportunities available in the 4-H Horse Program for youth that have access to horses and those who do not. This session will provide information on everything from Horsemanship Skills to Model Horse Shows, Drill Teams to EquiSmartz. A significant amount of time will be devoted to answering audience questions. Playing Nice in the Generational Sandbox – Tara Brent, 4-H Agent, Lancaster and Northumberland Counties; and Christina Ruszczyk-Murray, 4-H Agent in Northampton County. In this workshop, participants will be introduced to generational styles and differences and tools to communicate effectively with others of a different generation. Be ready to reminisce about your childhood and have fun bridging the generational divide. Understanding the NEW ALL STAR Application Forms – Billie Jean Elmer, 4-H Agent, Surry County. While the content has remained the same for the All Star applications, the format has tremendously changed. This workshop will provide helpful hints on submitting applications and submission rules and deadlines. 4-H Online – Jeremy Johnson, Associate Specialist, Volunteer Development. Haven’t registered you or your family online yet? This workshop will take out the mystery and questions and give you an opportunity to finally do it! A very basic session will be conducted on how to create a family profile and add projects, etc. Laptops will be provided, left set up, so volunteers can enroll onsite. 3 Educational Adventures NASA Wallops Island – Jessica Beebe, NASAVisitor Center Education Program Coordinator. Visit the NASA Visitor Center and learn the history and Missions of Wallops Island. You can explore the museum and watch videos at the Science on the Sphere Theater. Free. Chincoteague National Wildlife Refuge – Amanda Walker, Park Ranger. The story of Chincoteague National Wildlife Refuge started well before 1943, when it was established as protected federal land. Join a park ranger for an hour-long program as we navigate the history of the refuge, its connection to the local people, and your role in the continuing success of this inspiring place. Afterwards, an optional tour of the Assateague lighthouse will be offered. Fee waived for our group. Captain Dan’s Boat Tour – Weather conditions permitting. Captain Dan’s Around the Island tours are 2-2.5 hours in duration. You will travel approximately 22 miles in a 25' double canopy pontoon boat, passing completely around the Island of Chincoteague and between Chincoteague and the Island of Assateague. You will have the opportunity to view the ponies, birds and other wildlife that frequent the Islands and marshes in the area, as available. Also, you will travel through waters where a variety of sea life can often be seen including dolphin, large rays and sea turtles. Fee: $35 per person, children 12 and under is $30. Fee must be paid separately from the Conference registration and at the same time you register for the Conference. Tour is limited to the first 12 who sign up – first come/first served. Make checks payable to Va. Beach 4-H Adult Volunteer Leader’s Association and send to Conference Registrar (address on 1st page). (Put Boat Tour in the Memo line of your separate check). For more information on the tour, visit Captain Dan’s website: http://www.captaindanstours.com/. Boarding for the tour is within walking distance of the Fairfield Inn. Chincoteague Pony Centre – At the Chincoteague Pony Centre you will get to interact with real Chincoteague Ponies. The Pony Centre is the home of the largest herd of Misty family ponies on the Island and many veterans of the Pony Swim. There is a possibility that the museum will be open in time for our conference, but the ponies definitely will be out to see and the gift shoppe will be open. There is a $5 fee for the museum (pay at door), but it is free to see the ponies and visit the gift shoppe. The Pony Centre is located at 6417 Carriage Drive, Chincoteague. For more information, visit their website – http://www.chincoteague.com/ponycentre/index.html If you have any questions on these tours, please contact Jackie Tull at (757) 787-1361, Ext. 11 or [email protected] or Rose Talbott at (757) 385-8550 or [email protected] 4 Virginia Association of Adult 4-H Volunteer Leaders Conference Scholarship 2015 Application Thanks to the Monsanto organization, there are a limited number of scholarships available for Agents and Volunteers, to attend State Spring and Fall Conferences. If you are interested in one of the scholarships, please select the category below and then complete the remainder of this form. YOU MUST BE REGISTERED AND PAID IN FULL FOR THE ENTIRE CONFERENCE TO QUALIFY! (Agents and veterans are only eligible for ONE scholarship per calendar year) _____ Agent Scholarship – any agent who gets 2 or more ADULT volunteers to register and attend the conference will be eligible for a partial or full scholarship to attend the conference also. In the space below, list the names of conference attendees from your county. (Agents may NOT use Hokie Mart, office funds, or other 4-H accounts. Must pay ahead with personal check, and if awarded, will receive refund after the Conference.) _____ Volunteer - First Time Attendee – if this is your first conference, you may be eligible for a partial to full scholarship. On the back of this form, please state how you will use information/knowledge gained at this conference to “pay back” to your county/unit. Ex: How will you volunteer in your county? Will you help “spread the word” to other volunteers about these conferences? (Volunteers must pay ahead with personal check; Agents may NOT use HokieMart, office funds, or other 4-H accounts to pay for volunteers in order for volunteers to receive this.) _____ “Veteran” Volunteer – if you have attended these conferences before, and continued to support the VAA4-HVL, as well as your county/unit, and state 4-H, you may be eligible for a partial to full scholarship. On the back of this form, please state how you will use information/knowledge gained at this conference to “pay back” to your county/unit/state 4-H, AND ALSO what you have done in the past to support the VAA4-HVL, as well as your county/unit. Note: All volunteer attendees, whose registration is not being paid by an agent or county, are eligible to receive a scholarship (partial to full refund of conference fee dependent on number of applications and scholarship fund availability). Conference fee must be paid with registration to be considered. Name: ___________________________________County/Unit: _________________________________ Mailing Address: _______________________________________________________________________ City: _____________________________________, State: ________ Zip: _________________________ Phone ( ) _______________________Email:_______________________ DISTRICT:______________ This application is DUE by COB on March 27h 2015. All applications will be reviewed by a committee of District Staff, scholarship recipients will be notified of receipt of application. Please send registration and Please send this form to: Kevin Cubbage VAA4-HVL Conference Coordinator Northern District Office 2322 Bluestone Hills Drive, Suite 140 Harrisonburg, VA 22801 or PDF File to [email protected] *Please note reimbursement check may take 30+ days to receive. payment to registrar as usual.
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