- St Luke's Grammar School

Student Handbook
A local school
orld of difference
Equipping students to make a difference in the world 1
Student Handbook Years 7 - 12
This Student Information Handbook contains important information relating to commencement in Years 7-12 during 2015.
The information enclosed is designed as brief introductory material only. Further information is available from the School Website,
Student Diary, at Orientation Meetings and via announcements made in the School’s weekly newsletter, the Grammar News.
Table of Contents
Welcome to St Luke’s
From the Principal
Page 3
Term Dates
2015 Term Dates - Cottage to Year 12
Page 4
Commencement Term 1 2015 Commencement (For new students and Year 7 2015)
Page 5
Mid Year Commencement , Commencement Checklist
School UniformSchool Uniform ShopPage 9
School Uniform and AppearancePage 10-11
School Uniform PE and Sport Page 12-13
General Information
Aims of the School; Attendance & Absence; Awards & Recognition; Behaviour & Discipline; BYOT, Devices, Textbooks & Stationery;
Bus, Bike & Vehicle Transportation; Bus Timetable; Canteen & Ordering;
Code of Conduct; Communication; Curriculum & Co-Curricular
Information; Health & Safety; ICT Services & Policy; Resource Centre
Information; School Community Events & Involvement; Student Welfare;
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School Prayer; Senior School Contact Details
Page 15
From the Principal
I am delighted to be able to welcome you and your children to St Luke’s Grammar School. Over the
coming years we will share many experiences together and the partnership between home and
school will be an important one as we work together to prepare young people to make a difference in
the world.
The School is a supportive community which has its foundation and practices in the Christian faith.
This informs all we do and has seen us committed to the new teaching and learning framework,
[email protected]’S, which goes beyond the academic to include the growth of compassion,
justice, kindness and humility in our students. The challenge of 21st Century education is to
prepare young people for a rapidly changing world where they will not only need to have a strong
academic foundation but also personal and intra-personal skills.
I look forward to sharing these school years with you.
Mrs Jann Robinson
MEd(Lead), BA, Dip Ed, TC, MACE, MACEL
Equipping students to make a difference in the world 3
2015 Term Dates Cottage to Year 12
Term 1 2015
Staff Day 1
Staff Day 2
Staff Day 3
Australia Day Holiday
All students in Cottage Gold Commence (1/2 Day - also 1/2 Day Wed 28.01)
(Kindergarten students by individual appointment)
All students in Years 1 to 6 Commence (New and continuing)
All students in Year 7 Commence (New and continuing)
New students in Years 8, 9, 10, 11 & 12 Commence
(Kindergarten students by individual appointment)
Normal routine for All of Years 1 to 12 (Returning students in Years 8 - 11 commence)
All students in Cottage Blue Commence (1/2 Day - also 1/2 Day Fri 31.01)
All Kindergarten Students Commence (1/2 Day - also 1/2 Day Fri 31.01)
Term 1 Ends
Friday03.04.15Good Friday
Sunday05.04.15Easter Sunday
Term 2 2015
Monday20.04.15Staff Day
Tuesday21.04.15Students Commence
Friday25.04.15ANZAC Day
Queen’s Birthday Holiday
Term 2 Ends
Term 3 2015
Monday20.07.15Staff Day
Tuesday21.07.15Students Commence
Term 3 Ends
Term 4 2014
Labour Day Holiday
Students and Staff Commence
Term Ends for Cottage Blue
Term Ends for Years K-2, and Cottage Gold
Junior School Presentation Morning (Term 4 Ends for Years 3-6)
Senior School Speech Night (Term 4 Ends for Years 7-12)
Further Date / Event Information
For information regarding the School’s Calendar of Events, listing specific dates such as Presentation Day (for Junior School), Speech Night
(for Senior School) and other activities and excursions, please access the Parent Portal. A password can be obtained from [email protected]
stlukes.nsw.edu.au. Information regarding dates can also be found on the School’s Website: www.stlukes.nsw.edu.au/school_calendar
Holidays During Term Time
Please note: All students are required to attend and participate in all School activities up to and including Presentation Day
(for Junior School) or Speech Night (for Senior School). Generous vacations exist and it is expected that families will plan
their activities so as not to clash with School dates and requirements.
The NSW Government has introduced new legislation relating to leave applications. Parents must complete an Application for
Exemption from Attendance at School form (available from the School website) and submit it to the following for approval:
Cottage to Year 6
Years 7 - 12
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Head of Junior School The Principal
Term 1 Orientation and Commencement
Orientation for ALL Year 7, 2015 (New and progressing from Year 6 at St Luke’s)
And ALL NEW students in Years 8, 9, 10, 11 and 12, 2015
Tuesday 27 January 2015
8.45 am for a 9.00 am start
This Orientation Program is held for ALL students entering Year 7, including students who attended St Luke’s in 2014 in Year 6,
and for NEW students entering Years 8, 9, 10, 11 & 12. The morning is also attended by the Student Leadership Team and Peer
Support Leaders. Timetables and lockers will be organised for students. Full School Uniform should be worn by students.
All Year 7, 2015 Students
8.45 am
• Parents and all Year 7 students arrive at the School Hall for Orientation, which begins at 9.00 am.
• Information will be presented by the Principal and other Senior staff regarding arrangements for 2015 and
students will be taken on a Tour of the School.
• Morning Tea will be provided for all parents and students in Year 7.
10.30 am
• Parents of Year 7 students will be free to leave after morning tea at approximately 10.30 am.
• Year 7 students will stay at School for the remainder of the Orientation program.
• Students are to provide their own lunch. The Canteen will be operating on this day. Please refer to Page 20 of
this Student Handbook for information on how to set up your online Canteen ordering account. Hot food items
will be available via online order only. (Orders must be received by 9.00 am) Over the counter service will also
be available for Sushi, sandwiches and other cold items.
2.30 pm
• The Orientation for Year 7 students finishes at 2.30 pm. Students will need to be collected from the School as
buses will not be operating until the following day.
New Years 8 - 11 Students
8.45 am
• Parents and new Years 8-11 students to proceed to the Corbett Centre, for a 9.00 am start.
• Information will be presented by the Principal and other Senior staff regarding arrangements for 2015 and
students will be taken on a Tour of the School.
• Morning Tea will be provided for all parents and new students in Years 8-11.
10.30 am
• The Orientation for new Years 8, 9, 10 and 11 parents and students will finish after morning tea at approximately
10.30 am. The new students in Years 8, 9, 10 and 11 are to go home at this time.
• Overseas Students are to stay with the Overseas Co-Ordinator for further briefings until approximately 1.00 pm.
Equipping students to make a difference in the world 5
Mid Year Commencement Details
For students starting in Years 7 - 12, at times other than the first day of the school year, we look forward to welcoming you in
the Senior School Reception at 8:15 am.
You will be met in the Reception by the Director of Marketing & Enrolments, Mrs Danielle Hargrove and your Year Co-Ordinator.
On your first day, please bring the following:
• School Bag
• BYOT Device
• Required writing equipment, folders and exercise books
• Pencil Case with basic stationery items
• Sport Uniform (in case you have Sport or PE Timetabled on Day 1)
• Lunch
• Canteen money (if needed).
With regards to Textbooks, the School will purchase online textbooks for all students in Years 7 - 10. These will be uploaded
to the students’ devices during their first week at School. Students in Years 11 & 12 will need to purchase their own Textbooks
prior to commencement at the School. English novels (hard copy) for all students in Years 7 - 12 will also need to be purchased
prior to commencement.
For further information on Textbooks, Technology and Stationery, please refer to pages 14 and 15 of this Handbook.
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Commencement Checklist
Parents, have you:
[ ]
Confirmed your child’s commencement date?
If unsure, see Term Date information on Page 4, or contact the Enrolments Office, ([email protected])
[ ]
Completed and returned the student’s Medical Form and Learning Profile Form?
If you do not have the Forms (usually supplied with the Orientation Pack), please contact the Enrolments Office.
[ ]
Purchased School Uniform, Sport Uniform and other miscellaneous equipment for School?
To schedule a Uniform Shop appointment, contact 9939-0164.
[ ]
Familiarised yourself with the School’s Bring Your Own Technology program and Textbooks?
Note: In Years 5 – 8, all students require an iPad, and in Years 9 – 12, all students require a Lap Top.
Years 5 – 12: For BYOT and Textbook information, please see Page 18 of the Handbook.
[ ]
Signed up for the Parent Portal?
To receive your password, please email [email protected]
[ ]
Signed up for the online Canteen Ordering system?
For sign up details, please refer to Page 23 of the Handbook
[ ]
Applied for a School Bus Pass?
If you do not have a Bus Application (usually supplied in the Orientation Pack), please contact the Enrolments Office.
[ ]
Applied for Direct Debit to pay School Fees (if this is your preference)?
School Fees are invoiced on a Termly basis and will be mailed to families prior to the beginning of each Term. Direct Debit
can be arranged for other frequency options, such as fortnightly, monthly or annually. If you do not have a Sydney Anglican
Schools Corporation Direct Debit form (usually supplied in the Orientation Pack), please contact the Enrolments Office.
Students, do you:
[ ]
Want to play a Sport at the School?
Years 7 – 12: Contact the Director of Sport, Mr Craig Baker ([email protected])
Years 3 – 6: Contact the Junior School Sport Co-Ordinator, Mr Darren Lawrenson ([email protected])
[ ]
Want to be part of a Band or Performing Ensemble? Or, want to learn an instrument?
Contact the Head of Music, Ms Robyn Phelan, ([email protected]) at your earliest opportunity. (Or,
complete the Music Tuition and Performing Ensembles forms that were included in your Orientation Pack, and
hand to Student Reception).
[ ]
Need to discuss or change your subject preferences?
Years 7 – 12: Please contact the Deputy Curriculum, Ms Jenny Pollock ([email protected])
[ ]
Want to be part of the Public Speaking groups - Debating, Mock Trial or Toastmasters?
Years 7 – 12: Please contact the Head of English, Mrs Kathryn Iles ([email protected])
[ ]
Want to audition for the School’s Drama Production or Musical, or be part of a Drama Club?
Years 7 – 12: Make sure you contact the Head of Drama, Ms Hughes, for further information. ([email protected]
edu.au) The School produces a major Drama or Musical Production each year. In addition, depending on interest,
there are various Drama Clubs meeting during the year.
[ ]
Want to be part of a Christian fellowship group?
Years 7 – 12: Make sure to contact the School’s Chaplain, Rev. John French ([email protected]).
Years K – 6: Contact Mrs Clare Froggatt ([email protected])
[ ]
Want to be register for Junior School extra-curricular activities? (Tennis, Drama, Dance, Languages etc)?
Years K – 6: If you did not receive the forms (usually included in Orientation Pack), download the forms at
We look forward to welcoming you to the School on your first day, and hope that all goes smoothly for you!
Equipping students to make a difference in the world 7
8 www.stlukes.nsw.edu.au
School Uniform Shop
New Student Full Fit-Out (Appointments Essential!)... Book Your Appointment During Term 4, 2014
Appointments are essential for all new Students and all Students moving from Cottage to Kindergarten, and for students
moving from Year 6 to Year 7.
Please note that all new students require a “New Student Full Fit-Out” appointment, to be scheduled during Term 4 of the
year prior to entry. It is recommended that Uniform appointments be made as soon as possible as preferred times and dates
fill quickly. The available appointment times are 9.00 am, 10.00 am, 11.00 am, 1.00 pm and 2.00 pm, please allow 45 minutes
to an hour for your child’s fitting.
Please note if your child has any special sizing requirements please contact the School Uniform Shop sooner rather than later
in Term 4 as at least 12 weeks or longer may be needed for custom fitted orders to be manufactured.
Leaving Uniform purchases until January is definitely discouraged as stock may not be available and queues can be
extremely long. If you are concerned that your child may grow before the start of the school year, exchanges of unworn
garments can very easily be made closer to starting.
General School Uniform Shop Information
The School Uniform Shop offers both new and second-hand Uniforms, second-hand text books and accessories. The Shop
is the sole supplier of St Luke’s Uniforms and is located in the business park adjacent to the School grounds. Limited parking
is available in the St Luke’s marked bays. Information regarding price lists, order forms, contact details and Shop hours are
available at: www.stlukes.nsw.edu.au/uniform
Throughout the school year you are most welcome to phone or email orders at any time. Items are sent to your child’s class
in Cottage to Year 6 directly or for Years 7-12 orders are available for students to collect from Student Reception from midday
each day.
School Uniform Shop Hours (Term time only)
Monday, Tuesday, Thursday Closed Wednesday, Friday 8.00 am to 12.00 pm and 1.00 pm to 4.00 pm
Christmas Holiday Shop Hours (2014 / 2015)
Please note that the Uniform Shop will be closing on Friday 5 December 2014 at 11am and re-open on Monday 19 January 2015.
The Shop will be closed on Monday 26 January 2015 for the Australia Day Public holiday. Please note that January
appointments are usually reserved for students with late place offers, overseas / interstate families and any last minute
exchanges. Term 4 appointments are strongly encouraged.
Please call or email Mrs Yvette Taufan to make your appointment on:
Phone: 9939 0164
Email: [email protected]
Unit 1 / 224 Headland Road, Dee Why. (When entering the Business Park, head up the driveway on the left.)
Again... Appointments are essential for all new Students and all Students moving from Cottage to Kindergarten, and for
students moving from Year 6 to Year 7. It is advised that these appointments are scheduled to occur during Term 4.
Equipping students to make a difference in the world 9
School Uniform: Years 7 - 9
TERMS 1 & 4
TERMS 2 & 3
Navy fitted dress
with royal, gold
and white check
White short sleeved
shirt, with royal and
charcoal pin-stripe
Middle School
tie - royal with
navy and gold
White button-up
long sleeved
shirt, with royal
and charcoal
Royal Blazer
(Knitwear - jumper,
vest & scarf - Optional)
Middle School
tie - royal with
navy and gold
Charcoal shorts,
with St Luke’s
crested Belt
White open neck
long sleeved shirt,
with royal and charcoal pin-stripe
Navy tunic
with royal,
gold and
white striping
with St Luke’s
crested Belt
White short
socks with
royal and gold
Charcoal socks,
with royal stripe
Navy knee-hi
socks with
royal and gold
Short charcoal
socks, with royal
Black lace-up school shoes
Black lace-up school shoes
School Uniform: Years 10 - 12
TERMS 1 & 4
White short sleeved
shirt, with St Luke’s
Senior School
tie - royal and
gold stripe
Charcoal shorts,
with St Luke’s
crested Belt
TERMS 2 & 3
White tailored
short sleeved
White buttonup long sleeved
shirt, with St
Luke’s Crest
Navy skirt with
royal, gold and
white striping
Senior School
tie - royal and
gold stripe
White short
socks with
royal and
gold striping
Charcoal socks,
with royal stripe
Royal Blazer
(Knitwear - jumper,
vest & scarf - Optional)
Navy skirt
with royal,
gold and white
with St Luke’s
crested Belt
Navy tights
Short charcoal
socks, with royal
Black lace-up school shoes
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White tailored
long sleeved
Black lace-up school shoes
School Uniform and Appearance
St Luke’s Grammar School aims to foster a sense of pride and belonging to the School and to encourage in students an
understanding of the importance of personal appearance. For this reason, students should always wear their School Uniform
appropriately and with pride.
Terms 1 and 4: Summer Uniform.
Terms 2 and 3: Winter Uniform (Including Blazer)
Blazers are only required during Terms 2 & 3. However, we recommend they are purchased for the commencement of
the School year, as there may be occasions where Blazers are required during Term 1 ie School Photos / Excursions.
All Uniform items should be marked clearly with the student’s name.
Blazers: are to be worn to and from School in winter (Terms 2 and 3). They are optional in summer (Terms 1 and 4).
Shoes: Years K-12 wear black lace up leather School shoes [by implication, not boots, not dress shoes with big heels, not
suede or patent leather, not buckled shoes, not multi-coloured laces]. Shoes are to be clean and regularly polished.
Hats: The School sun hat/cap must not be worn to and from School, but must be worn at all PE or sports activities. The
School sun hat/cap may be worn at School and students are encouraged to wear their hat in summer.
Skirt / Dress Length: The length of the girls’ skirts or dresses is to be to the crease in the back of the knee.
Sunglasses: Students are permitted to wear appropriately rated sunglasses with their Uniform.
Stockings/Socks: In Winter, navy knee-high socks with royal and gold striping are to be worn by girls in Years 7-9 and
navy blue stockings are to be worn by girls in Years 10-12. They are available from the Uniform Shop.
Jumpers: may be worn under the Blazer when travelling to and from School but are not to be worn as a lone outer
garment when travelling to or from School.
Scarves & Gloves: are optional. Please note that the official School Scarf is the only Scarf that can be worn with the
Uniform. Both Scarves and Gloves are available from the Uniform Shop.
Bags: Only an official School bag or back pack may be used by students. The School bags are supplied with internal
and external name tags. Students’ names should be clearly printed on each tag. If another bag is required it must be
the official School Sports/Excursion bag. School bags must not be defaced in any way by stickers, transfers, writing or
colouring. Students will be required to buy a new bag to replace defaced or badly damaged bags.
Blouses and shirts should be clean and tucked fully in and collar buttons done up.
Hair styles for all students [regardless of gender] should be neat, tidy and not of an extreme nature; in particular, use of
hair dyes and streaks are not appropriate. Beads and Bali plaits are not acceptable.
Hair: Girls - shoulder length [or longer] hair is to be tied back with the School Uniform Ribbons, or blue or brown elastic
hair bands. Brown hair combs are permitted [not large brown alligator-type hair clips]. Scrunchies and headbands are
permitted [School Uniform fabric]. Long fringes should be pinned off the face.
Hair: Boys – hair is required to be ‘short back and sides’. The hair should be completely off collar and not falling in eyes
and not tucked behind the ears. Boys should also be cleanly shaven.
Make Up: Students are not to wear nail polish or make-up.
Jewellery: Girls may wear one pair of silver or gold stud earrings in the ear lobe – not sleepers. Rings, necklaces and
other jewellery [other than stud earrings] may not be worn. Other studs, rings, bars etc are not permitted. If students
are having a body piercing, this must be done at the start of the Christmas holiday time so that appropriate healing and
settling can take place and the item removed before the start of first term.
While in School Uniform, students should not chew gum. Chewing gum is banned at School and on all School activities.
Equipping students to make a difference in the world 11
School Uniform PE and Sport
Girls’ PE & Sport Uniform (White Polo Shirt)
TERMS 1 - 4
Girls’ Sport Uniform
• From Cottage to Year 12
• Capped sleeve polo shirt with V-neck
• Girls’ short (wider hip and shorter leg)
Boys’ PE and Sport Uniform (White Polo Shirt)
TERMS 1 - 4
Boys’ Sport Uniform
• From Cottage to Year 12
• Short sleeve polo shirt with button collar
• Boys’ short (longer leg)
Unisex Tracksuit
TERMS 1 - 4
Unisex Tracksuit Jacket
• From Cottage to Year 12
Unisex Tracksuit Pant
• Years 7 - 12 Pant: Straight leg, with
zippered ankle
Unisex House Shirts
TERMS 1 - 4
Unisex House Polo Shirts
From Kindergarten to Year 12
• Years 7 - 12 students are to only wear their House Polo at
Carnivals - Swimming, Cross Country and Athletics. The White
Polo Shirt is to be worn at all weekly PE and Sport classes.
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School Uniform Physical Education (PE) and Sport
Students are expected to participate in Physical Education [PE] and Sport unless they are suffering from a
medical condition or physical disability. They are expected to have supporting notes on the day or covering the
duration of their incapacity. It is the students’ responsibility to see that they have correct PE and Sports Uniform
on all appropriate occasions.
Years 7-12 PE, Sport & Inter-School Sport Uniform (White St Luke’s Polo Shirt)
Years 7-12 students are to wear their full PE/Sport Uniform when participating in both PE and Sport classes and at times
when the student is representing the School in Inter-School sport events. The House Polo is not to be worn to regular
weekly PE or Sport classes. The Years 7-12 PE / Sport Uniform comprises:
• White St Luke’s Polo Shirt (Separate styles for boys and girls)
• Navy Sport Shorts (Separate styles for boys and girls)
• Sport Cap
• School Sport Socks (White with Royal / Gold stripes)
• Sport Shoes (Predominantly White or light, but preferably not brightly coloured)
Note: The Years 7-12 PE/Sport Uniform (with White St Luke’s Polo Shirt) or the Uniform for a specific sport (ie Basketball
Uniform) is to be worn to all training sessions before or after School.
Years 7 - 12 House Uniform (Coloured House Polo Shirt)
Years 7 - 12 students are to only wear the ‘House’ Sport Uniform to the intra-school Carnivals - Swimming, Cross Country
and Athletics. (Note: The House Polo is not to be worn for weekly PE or Sport Lessons.)
The ‘House’ Sport Uniform comprises:
• Coloured House Shirts (Unisex) [Chisholm = Yellow, Dawes = Blue, Greenway = Green, Macarthur = Red]
• Navy Sport Shorts (Separate styles for boys and girls)
• Sport Cap
• School Sport Socks (White with Royal / Gold stripes)
• Sport Shoes (Predominantly White or light, but preferably not brightly coloured)
School Sports Tracksuit
The full School Tracksuit is required in Terms 2 & 3, but may also be worn in Terms 1 & 4 if the weather necessitates it.
Students participating in after-school sport are to wear their full PE/Sport Uniform (with White St Luke’s Polo Shirt),
including full School Tracksuit to and from the sports venue.
The School Sport Cap is to be worn to all PE lessons, Sports and all Carnivals.
Shoes are to be predominantly white cross trainers with white soles.
Students are encouraged to wear the School Sports Socks with royal and gold stripes. Plain white sport socks may also
be worn.
Students are not allowed to:
Wear any item of jewellery to PE lessons, Sport or Carnivals.
Change for afternoon training sessions during school hours.
Leave afternoon training sessions in their PE or Training Uniform – students may only leave in full School Tracksuit or full
School Uniform.
Wear their School Jumper during PE, Sport or at Carnivals – the School Tracksuit is to be worn if cold.
Lost and Found Property
It is essential to name all items of School Uniform, books and other property very clearly – preferably sewn or marked on a
label. All lost property is to be handed into the Senior School Office. It will then be sorted into named and un-named items.
Unclaimed items remaining in Lost Property for extended periods will be regularly sorted and the items in good condition
will be washed and placed into the clothing pool. All other items will be washed and given to charities.
Equipping students to make a difference in the world 13
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Aims of the School
St Luke’s Grammar School strives to equip young people academically and personally to make a difference in the world
both within and beyond School. Each student is challenged to reach his or her greatest potential through the provision of a
high quality education. The School’s core Christian values continue to provide a solid foundation and a basis for a distinctive
caring and nurturing environment.
Christian Foundation - St Luke’s is a school:
where students, staff and parents can express and explore the Christian faith.
which seeks to have the Christian worldview authentically permeate all aspects of the School.
which seeks to serve the students and their families.
that embraces the motto: “Christ our Light”.
that rejoices in the educational endeavour to discover, understand and celebrate this world that God has made.
whose core Christian values provide a solid foundation and a basis for a distinctive caring and nurturing environment.
Academic Excellence - St Luke’s is a school:
that challenges each student to reach their greatest potential through the provision of a high quality education.
which seeks to prepare students with the skills necessary for the world beyond the school gate.
which aims to be innovative and responsive to educational research.
which endeavours to equip young people academically and personally to make a difference now and in the future.
that aims to meet individual needs from Pre-Kindergarten to Year 12.
which aims to provide a well – balanced education through a range of co-curricular opportunities.
Pastoral Care - St Luke’s is a school:
• which promotes the resilience and the well-being of students.
• which encourages staff and parents to work in partnership to support students as they develop into well-rounded
• which encourages members of the School community to work in partnership to care for the students.
• which seeks to promote students with a range of interpersonal skills for life beyond the school gate.
Weekly Chapel and classes in Christian Studies are compulsory for all students at St Luke’s. These are an opportunity to
discuss issues or to hear from various people about the impact of faith on living. The intention is that students should gain a
sound exposure to the Christian Gospel and be provided with a values-based anchor through which to mature and develop.
Outside of the classroom, students are encouraged to be involved with the many activities of community service and social
welfare that reflect Jesus Christ’s model of love for one’s neighbour both near and far.
We encourage our students and teachers to engage with issues of spirituality and belief that may arise in all their subjects
and in their lives and to discuss their various views with gentleness and respect. (1 Peter 3:15)
Equipping students to make a difference in the world 15
Attendance and Absence
Attendance at School
There are many factors that can affect your child’s attitude towards school and his or her achievement. It is important for your child to
attend school unless they are unwell. When your child is absent from school, any or all of the following may potentially be compromised:
missing out on important learning; breaking learning routines; losing confidence; and lessening the opportunity to build friendships.
The School Day:
8:30 am
10:18 am – 10:36 am
12:52 pm – 1:32 pm
3:20 pm
From 8.00 am until the departure of the last bus (approx. 3.45 pm)
Classes commence for Cottage to Year 12
Years 7 - 12 Conclude
Absence from School
If a student is to be absent from school, parents should notify the school office that day by phone or email prior to 9.00 am.
On the day of return after an absence, students are required to bring a note from their parent or guardian and hand it to
their Tutor or Home Room teacher. Absentee notes are a legal requirement filed by the School for reference purposes.
Emails are an acceptable notification, but staff may wish to confirm or seek further details, at their discretion.
The note should show:
[a] the date
[b] student’s name and their Tutor Group
[c] the reason for absence
[d] the period of absence
[e] the signature of the student’s parent/guardian.
Arrivals Other Than At Normal Times
Students arriving late [after 8.30 am] should report to the Main Reception. They will need a signed note from their Carer to explain
their lateness. They need to swipe their student card through the card reader before proceeding to class. The printed late slip
should then be shown to the Class Teacher. Students who are persistently late to School without good cause may have to report
each day to the Dean of Students and will be placed on a Friday Detention. Students who are late to class without good reason will
receive a Lateness Demerit. When three Demerits are accumulated, students will be issued with an after-School community service.
Departures Other Than At Normal Times
Students are not permitted to leave the School grounds during School hours unless they have a note from a parent, or the
parent appears in person to pick the student up. If students need to leave for an appointment, or leave school early, they
must report to the Main Reception to sign out, and supply a note to the Receptionist indicating:
[a] the date
[b] student’s name and their Tutor Group
[c] the reason for absence
[d] the proposed time of departure and, where relevant, the expected time of return
[e] the signature of the student’s parent/guardian.
Please note that in accordance with the School’s duty of care, students in Years 7 - 9 must be picked up from Main
Reception by a parent or guardian. If they return to school on the same day, students should report to Main Reception to
sign back in to school. Where possible, please make appointments [e.g. Doctor, Dentist, etc.] out of School hours.
Extended Known Absences
If a student is to be absent for an extended period of time due to illness, parents are requested to contact the Classroom
Teacher to arrange for suitable work to be completed. In any other cases of extended absence (such as travel), teachers will
not be expected to provide school work to be completed.
Extended Unknown Absences
If a student is absent for more than three days without explanation, the School will notify the parent or guardian
automatically and request an explanation. The School should be notified in cases of anticipated extended absences. Parents
are requested to ring the Junior School Office on each day of sickness before 9.00 am unless prior notification has been given.
16 www.stlukes.nsw.edu.au
Attendance and Absence (Continued)
Holidays During Term Time
Please note: All students are required to attend and participate in all School activities up to and including Presentation Day
(for Junior School) or Speech Night (for Senior School). Generous vacations exist and it is expected that families will plan
their activities so as not to clash with School dates and requirements.
The NSW Government has introduced new legislation relating to leave applications. If an absence from school is known
in advance (eg Overseas holiday) parents must complete an Application for Exemption from Attendance at School form
(available from the School website) and submit it to the Principal for approval
Overseas Students
Overseas students are expected to behave as any other St Luke’s student in regard to attendance at Camps, Carnivals,
Excursions, Sport etc. Students cannot leave early or return late due to other cultural holidays or events such as Chinese New
Year. Students are required to abide by the Department of Immigration, St Luke’s and Board of Studies regulations.
Awards and Recognition
The School philosophy is that it is important to acknowledge, reward and celebrate student achievement. This can take place
through means such as reports in the Grammar News or acknowledgement and/or presentations in weekly Assembly.
Students may also receive Commendations from staff for academic achievement, community involvement, conscientious
effort, enthusiastic participation, personal improvement or other commendable actions. These Commendations are recorded
on student files and as they accumulate, lead to students progressively being recognised with congratulatory letters from
their Year Coordinator, Dean of Students, or the Principal.
Significant student achievements and leadership positions are recognised with embroidery on the School blazer.
Academic achievements and other Special Awards are presented at the annual Speech Night.
Behaviour and Discipline
The School has high expectations of student behaviour, promoting responsibility, honesty, integrity and positive
relationships. It is important that students learn that, as in life, there are consequences when instructions are ignored,
expectations not met or rules and boundaries broken. Students are expected to be self-disciplined, but also to accept the
discipline expectations and consequences within the School.
There is a focus in the School on restorative justice, where the aim is to bring involved parties together to communicate,
develop understanding and establish positive changes for the future.
Punitive measures may also be used in the School to make students aware of the consequences of inappropriate or
unacceptable behaviours and to develop self-growth. Depending on the seriousness of the offence, these could include a file
note, letter or phone call home, lunch-time detention, community service, Friday afternoon detention, official warning letter
or interview with the Head of School or the Deputy Principal. More serious issues may result in Saturday morning detention,
in-school suspension, external suspension or, ultimately, withdrawal from the School.
Equipping students to make a difference in the world 17
Bring Your Own Technology (BYOT) Years 5 - 12
St Luke’s has been running a successful BYOT program since 2012, providing many new and positive educational benefits for
learning. In 2015, the program has undergone some changes and will be organised as follows:
• Students in Years 5 & 6 will participate in the Bring Your Own iPad (BYOiPad) program and connect to School
Internet via WiFi using their own personal iPad. All Years 5 & 6 students are requested to come to School, on their first
day, with their own personal iPad.
• Students in Year 7 - 12 will participate in the Bring Your Own Technology (BYOT) program and connect to
provided Internet via WiFi using their own personal Laptops or Tablet devices. A maximum of two devices (for
example, a Tablet and a Laptop) are allowed for Years 7-12.
Device Recommendations
Any current generation Windows or Mac Laptop / Tablet with WiFi capability.
Administrative privileges to allow the installation of software and security profiles.
Anti virus protection software that is installed correctly and updated regularly.
For students undertaking subjects with heavy digital content components, such as Design & Technology, Visual Arts or
others, consider the amount of RAM and processor speed when selecting hardware.
If the device does not have sufficient charge to last the day, or will not hold a charge for a full day, personal chargers
must be brought to school along with the device. St Luke’s will not be providing chargers to devices that cannot hold a
charge for a full school day, or arrive at school uncharged.
iPad 3 and above including iPad Air are suitable in either ‘mini’ or full size, however most students who use the iPad, are
currently using the full size model.
Storage capacity will limit the amount of information that is stored on an iPad; 16Gb is a the minimum acceptable.
Students with large amounts of apps and content on their devices they may be required to move less critical content off
the device. The iPad is primarily a learning tool and resources must be available to be used for that purpose.
The School does not require iPads with 3/4G capability, as WiFi is available at School.
Access to an iTunes account and knowledge of the password to allow for school provided apps (for Years 5 & 6 only) to
be loaded. The use of Home Sharing allows for parents to control access to iTunes content and purchases.
Cases should be used that are sturdy and that will provide protection if dropped.
Consider a keyboard case that provides the addition of a Bluetooth keyboard to allow for a better typing experience.
If the device does not have sufficient charge to last the day, or will not hold a charge for a full day, personal chargers
must be brought to school along with the device. St Luke’s will not be providing chargers to devices that cannot hold a
charge for a full school day, or arrive at school uncharged.
18 www.stlukes.nsw.edu.au
Devices, Textbooks & Stationery
During the students’ first week of School, students in Years 5 to 10 will download digital versions of all required Textbooks
onto their devices at School, and will be given access to online Textbook accounts.
Years 5 & 6
All students in Years 5 & 6 are requested to come to School, on their first day, with their own personal iPad. All school
provided apps will be available for students to download to their devices during their first week at School. The School will
purchase all of these and retain ownership for use by future students.
Years 7 & 8
All Years 7 & 8 students are requested to come to School, on their first day, with their own personal device (iPad / Tablet or
Laptop). Digital versions of all required Textbooks will be available for students to download to their devices during their first
week at School. The School will purchase all of these Textbooks, and parents will be invoiced on Term 1 Fees. Please note
that all students will be required to have pre-purchased hard-copy English novels. The full list of stationery items required
including English novels will be emailed to all families towards the end of November.
Years 9 & 10
Students in Years 9 & 10 are required to have their own personal device at School (either Laptop or Tablet). Similar to Years 7
& 8 requirements, digital versions of all required Textbooks will be available for students to download to their devices during
their first week at School. The School will purchase all of these Textbooks, and parents will be invoiced on Term 1 Fees.
Please note that all students will be required to have pre-purchased hard-copy English novels. The full list of stationery items
required including English novels will be emailed to all families towards the end of November.
Years 11 & 12
All students in Years 11 & 12 are required to use their own device(s) for their studies at School. Textbook options for Years 11 &
12 students though, can either be ‘hard copy’ or digital, depending on the students preference and/ or availability. Both ‘hard
copy’ and digital (where available) can be purchased through Campion (www.campion. com.au) and it is up to each student
to purchase their own Textbooks, and upload if applicable.
Textbook & Stationery Lists
Please note that textbook and stationery lists do not become available until late November / early December. At this time, the St Luke’s
Textbook lists for Years 7 - 12 are uploaded to the Campion website www.campion.com.au. (For your convenience, please note that
the Campion website is also accessible through the St Luke’s website www.stlukes.nsw.edu.au/text_books) A paper copy of this list of
Textbooks will also be sent to all existing Years 8 - 11 students in December.
Further Information
More information will also be provided to students at the beginning of the 2015 School year. Some points to note however, are:
• St Luke’s ICT Responsible Use Policy, Code of Conduct and Discipline and Behaviour Policies apply to all students using
personal technology brought to the School. These can be found in the student diary or on the St Luke’s website.
• Student owned devices are the responsibility of the students who bring them to School.
• The School does not accept responsibility for loss or damage of technology brought to School.
• Parents are strongly advised to organise comprehensive insurance cover on technology brought to School. For further information on any of the BYOT programs, policies and School systems please access the St Luke’s ICT Knowledgebase
at http://slik.stlukes.nsw.edu.au/
Other Stationery Requirements
Please note that calculators are required for all students in Years 7 - 12, and are available at the School Uniform Shop.
The recommended model is the CASIO fx-82 AU PLUS II.
Second Hand Textbooks
The School has recently partnered with the company “Sustainable School Shop” to provide an effective way for the St Luke’s
Community to buy and sell second hand Textbooks online. To sign up to be part of this easy and convenient online trading
system, please access the website www.sustainableschoolshop.com.au
The School’s website, www.stlukes.nsw.edu.au.au/text_books also has a link and instructions on how to trade online.
Equipping students to make a difference in the world 19
Bus Timetable
Morning Buses
7:42 am
Balgowlah Heights [Ernest St]
7:52 am
Panorama & Ponsonby Pdes
7:58 am
Seaforth [Dudley St]
8:02 am
Balgowlah Shops
8:07 am
Manly Vale Shops
8:11 am
Warringah Mall [Pittwater Rd]
8:16 am
Manly High School
8:19 am
St Luke’s Grammar School
7:39 am
Balgowlah Heights [Ernest St]
7:50 am
Balgowlah Shops
7:55 am
Manly Vale Shops
8:00 am
Warringah Mall [Pittwater Rd]
8:08 am
Manly High School
8:11 am
St Luke’s Grammar School
8:01 am
Rabbett St & Forest Way
8:07 am
Skyline Shops
8:10 am
Warringah & Willandra Roads
8:15 am
Beacon Hill [Warrigah & Pittwater Rds]
8:18 am
St Luke’s Grammar School
7:35 am
Pittwater High
7:41 am
Mona Vale Junction
7:49 am
Narrabeen [Pittwater Rd]
7:53 am
8:00 am
Dee Why [Howard Ave]
8:00 am
St Luke’s Grammar School
8:05 am
Manly Wharf
8:09 am
Stella Maris Manly
8:18 am
Manly High School
8:22 am
St Luke’s Grammar School
7:36 am
Careel Head Road
7:41 am
7:47 am
Newport [Neptune Rd]
7:52 am
Newport Hotel
7:59 am
Mona Vale Junction
8:07 am
Narrabeen [Pittwater Rd]
8:11 am
8:17 am
Dee Why [Howard Ave]
8:21 am
St Luke’s Grammar School
7:57 am
Warriewood Square
8:03 am
Narrabeen [Pittwater Rd]
8:08 am
8:16 am
Dee Why [Howard Ave]
8:21 am
St Luke’s Grammar School
7:45 am
Collaroy Plateau
7:53 am
Cromer Heights
7:59 am
Carawa & Carcoola Roads
8:10 am
Dee Why [Howard Ave]
8:13 am
Cnr Headland & Harbord
8:15 am
St Luke’s Grammar School
20 www.stlukes.nsw.edu.au
Via Woodland, Abbott, Lewis, Ernest, Beatrice, Seaview, Upper Beach,
Maretimo, Violet, Wanganella, Sydney, Condamine, Pittwater, Mitchell,
Winbourne, Harbord, Headland
Via Rabbett, Warringah, Wakehurst Parkway, F. Forest East (Skyline
Shops), Warringah, Harbord, Headland Quirk, Tango
Via Mona, Bassett, Barrenjoey, Route 190, Harbord, Headland
(Depart Stand F) Gilbert Park Via Belgrave, Pittwater, Collingwood
Route 136, Harbord, Abbott, Pitt, Playfair, Parr, Headland, Quirk
Via Barrenjoey, Route 190, Harbord, Headland
Via Jacksons, Pittwater, Harbord, Headland
Via Hall, Veterans, Rose, Kirkstone, Heather, Ambleside, Sth Creek,
Toronto, Route 173 to Cromer Heights, Route 173 to Carawa, Fisher
Road North, Lynwood, Fisher, McIntosh, 180 degree turn at Victor
Road roundabout, McIntosh, Fisher, St Davids, Pittwater, Harbord,
Bus Timetable (continued)
Afternoon Buses
3:34 pm
Departs from TANGO AVE
3:37 pm
Manly High School
3:46 pm
Crown & Dowling [Queenscliff ]
3:49 pm
Queenscliff Bridge
3:57 pm
Manly Wharf
3:37 pm
Departs from TANGO AVE
3:46 pm
Brookvale Shops
3:47 pm
Brookvale Depot
3:52 pm
Manly Lagoon [P’water & E’bin Ave]
3:58 pm
Manly Wharf
4:01 pm
Condamine St & White St
4:07 pm
Balgowlah Heights [Ernest St]
4:13 pm
Seaforth Shops
4:17 pm
The Bluff
3:36 pm
Departs from QUIRK ST EAST
3:39 pm
Manly High School
3:45 pm
Warringah Mall
3:54 pm
Kitchener Road & Wanganella St
3:57 pm
North Balgowlah
4:04 pm
Bantry Bay [Wakehurst & Judith]
3:35 pm
3:38 pm
Manly High School
3:42 pm
St Augustines Brookvale
3:47 pm
Brookvale Depot
3:52 pm
Condamine St & Kentwell Road
3:58 pm
Allambie Heights Shops
4:03 pm
Warringah Aquatic Centre
4:06 pm
Skyline Shops
3:33 pm
3:48 pm
Warringah & Willandra Roads
3:52 pm
Skyline Shops, Frenchs Forest
4:02 pm
Forest Way & Rabbett St
3:32 pm
3:40 pm
Dee Why [Howard Ave]
3:44 pm
Narraweena [McIntosh & Alfred]
3:49 pm
Carawa & Carcoola Roads
3:53 pm
Cromer Heights
4:02 pm
Collaroy Plateau
3:40 pm
3:45 pm
Dee Why [Howard Ave]
3:50 pm
4:00 pm
Narrabeen [Waterloo Street]
3:26 pm
Departs from HEADLAND ROAD
3:51 pm
Mona Vale Junction
3:59 pm
Newport Hotel
4:05 pm
Newport [Neptune Rd]
First set down Mona Vale
Via Quirk, Tango, Quirk, Headland, Harbord, Brighton, Bennett, Oliver,
Lawrence, Dowling
Via Tango, Quirk Headland, Harbord, Windborne, Pittwater, Belgrave,
West Esplanade, Commonwealth, Lauderdale, White, Woodland,
Lower Beach, Bungaloe, New, Curban, Ernest, Woodland, Abbott,
Lewis, Ernest, Beatrice, Seaview, Upper Beach, Maretimo, Sydney,
Ross, Panorama, Ponsonby, Palmerston, Alan, Salisbury, Ponsonby,
Seaforth, Princes
Via Quirk, Headland, Harbord, Miles, Ada, Orchard, Pittwater,
Condamine, Route 132, Woodbine, Hunter, St Paul’s, Bangaroo, Brook,
Frenchs Forest, Wakehurst Parkway/Judith
Via Winbourne, Pittwater, Old Pittwater, Kentwell, Allambie, Aquatic
Via Quirk, Carew, Headland, Wheeler, The Crescent, Pacific, Pittwater,
Warringah, French Forest Rd East (Skyline Shops), Wakehurst Parkway,
Warringah, Forest Way, Naree, Rabbett
Via Headland, Griffin, The Strand, Howard, St Davids, Fisher, McIntosh,
Alfred, Route 173, House, McNamara, Badcoe, Truman, Toronto, South
Creek, Ambleside, Rose, Veterans, Telopea, Fuller, Hall
Via Headland Road, The Strand, Howard Avenue, Pittwater Road,
Waterloo, Narrabeen
First set down Mona Vale. Via Headland, Harbord, Wheeler, The
Crescent, Pacific, Avon, Howard, Pittwater, Route 187 Via Newport
Hotel Loop
Equipping students to make a difference in the world 21
Bus Timetable (continued)
Afternoon Buses (continued)
3:25 pm
3:31 pm
Manly High School
3:43 pm
Dee Why [Howard Ave]
3:50 pm
3:54 pm
Narrabeen [Pittwater Rd]
4:04 pm
Mona Vale Junction
4:10 pm
Newport Hotel
4:14 pm
Newport [Neptune Rd]
4:18 pm
Plateau and Barrenjoey Roads
4:22 pm
Bilgola Plateau Shops
4:26 pm
Taylors Point
4:29 pm
Clareville [Hudson and Hilltop]
4:33 pm
Via Headland, Harbord, Abbott, Pitt, Playfair, Parr, Headland,
Wheeler, The Crescent, Pacific, Avon, Howard, Pittwater, Barrenjoey,
Beaconsfield, Kalinya, Gladstone, Barrenjoey, Plateau, Bilwara, Lower
Plateau, Wandeen, Hudson, Avalon
Online Bus Timetables
Locate “ST LUKE’S GRAMMAR SCHOOL” in the “Select School” option and identify the routes available.
Timetable Correct as of June 2014
Bus, Bike & Vehicle Transportation
Students in Years 7 to 12 may be eligible for a Bus Pass if they live more than 2.9 kilometres [radial distance] from the
Relevant Bus Pass applications should be returned to the School office as soon as possible. All St Luke’s students
progressing from Year 6 to Year 7 must re-apply for Bus Passes.
International Students do not qualify for a School Bus Pass.
Students wishing to park/store their bikes on site during the day may make arrangements via the Deputies’ Office.
Students must complete a Parent Consent form found under “Student Forms” on Moodle.
Student Cars and Motorbikes
Students wishing to drive to and from School must complete a Driver Registration form, found under “Student
Forms” on Moodle. This form must be signed by the student’s parents / guardians. There is no student parking
on site.
22 www.stlukes.nsw.edu.au
Canteen and Ordering
Canteen - Available Breakfast, Recess & Lunch
The Canteen has a commitment to healthy eating and fresh foods.
How to Sign Up for Online Ordering:
All families who would like to pre-order lunches are required to use the
online Flexischools ordering service.
This online service can also be accessed via the St Luke’s website
The full menu is available on the School website: www.stlukes.nsw.edu.au
The menu is also available, when ordering, on the Flexischools website.
A new seasonal menu will be available via Grammar News, the School
website or the Canteen at the start of each Term.
Processed foods with high sugar/salt/fat content are not served and
products declaring nut traces are only available in sealed portions.
For dietary concerns please contact our Canteen Manager during
School hours on 9438 6248.
The Canteen serves Breakfast, Morning Tea and Lunch.
Senior School students are able to use the Canteen before School, at
recess and during lunch. At these times, items can be purchased over
the counter. The Canteen is not open in between these times.
The only available pre-ordering system is via our secure online
ordering site at www.flexischools.com.au
Pre-ordered Senior School lunches will be available for collection on
tables outside the Canteen.
Items can also be purchased over the counter
Equipping students to make a difference in the world 23
Code of Conduct
Students at St Luke’s Grammar School are expected to frame their behaviours and relationships in terms of the characteristics
of love, joy, peace, patience, gentleness, goodness, faith, kindness and self control (Galatians 5: 22-23).
Our Code of Conduct is framed in the School’s expectation that students will be “in the right place at the right time doing
the right thing”. Students of St Luke’s Grammar School are expected to support the School regulations and the following
practices by:
Respecting themselves, their peers, their teachers, their parents, members of the public, School property and the
Having pride in their appearance and School Uniform. Students should abide by the dress and hair regulations and wear
the full School Uniform, in its various forms, neatly and completely.
Being courteous and well-mannered at School and in public, recognising that as students, they are a representative of St
Luke’s Grammar School.
Ensuring their speech is appropriate and understanding that swearing and abusive speech are not acceptable.
Behaving at all times in a manner which brings credit to the School.
Treating academic work seriously and being conscientious with their studies.
Understanding that there are consequences for inappropriate actions or breaches of School rules. Students are expected
to treat disciplinary and restorative consequences as a means of self-improvement.
Abiding by all School rules and accepting the requests and directives of members of staff and School leaders.
Keeping any commitment made to any School activity, team, club, group, staff member or fellow student.
Understanding that bullying in any form is unacceptable.
Having an awareness of “digital ethics” and a realisation that online personas have an impact and possible
consequences in the “real world”.
Attending and participating in all School events, including carnivals, camps and excursions.
Students are encouraged to participate in the School’s co-curricular options.
In the Classroom:
The School classrooms and learning spaces are dynamic learning environments. There is an expectation that students will
at all times work to the best of their ability and strive to learn and participate appropriately in class activity and discussions.
This includes listening to others and supporting their right to express their own opinions. It is protocol in larger classes to
raise one’s hand when wishing to speak in class.
Students are expected to be familiar with their timetable and to be alert to room changes.
On the bell, students should move promptly to their next class.
Students may access their lockers at the start of the day and after recess and lunch, but they should not access their
lockers between periods.
Students are expected to wait quietly outside their room in line, allowing space for other students to freely move past.
Students must not enter any room without the teacher’s permission.
If a teacher is more than five minutes late to a class, a class representative should go to the School office.
Eating, drinking or chewing gum is not permitted in a classroom.
Papers and any other rubbish should be disposed of appropriately and recycling facilities used where provided. Desks
and chairs should be left neat and tidy ready for the next class.
Students should respect their property and that of others and the School. Students will be required to replace or pay for
any item as a result of deliberate damage, defacement or irresponsible behaviour.
Should a student need to leave a classroom for any reason, they should seek permission from their teacher.
At the end of each period, when the bell rings, students should wait until they are dismissed by the teacher.
Evacuation procedures are posted in each classroom and must not be marked or altered in any way.
When other staff or visitors enter the classroom, students are to stand and greet them appropriately as a courtesy.
24 www.stlukes.nsw.edu.au
Code of Conduct (continued)
In the Playground:
Running is not permitted on any concrete areas, in buildings, corridors, stairways or student movement areas. All
dangerous games are prohibited.
It is the responsibility of all students to keep the playground clean and tidy. All paper, drink containers, food scraps etc.,
are to be placed in the bins provided.
In mild wet weather, students should move under cover. In extreme weather conditions, the playground will be closed
and indoor spaces made available to students. However, eating is not permitted in classrooms.
At the Canteen, students are to queue in an orderly manner. Students should be courteous and polite to Canteen staff.
Skateboards and scooters must not be brought to School.
Mobile phones and media players are not permitted in the playground.
Ball games are not to be played upstairs or downstairs inside buildings or in the Senior Quadrangle. More active play
may take place on the outside Courts, in the Hall or on the lower grassed area.
Students must bring sports footwear to be able to use the court in the Hall.
At the end of recess and lunch, students must go to their lockers quickly and be on time for their next class or activity.
Access Areas / Out of Bounds Areas:
The lower oval and outside basketball court are not open before or after School for recreational use.
The Senior Quadrangle (front of School) is reserved for the use of students in Years 11 and 12.
The Library is open to students at recess and after the first fifteen minutes of lunch.
The Hall is open on some days for student use at lunch, only after the arrival of the supervising teacher.
Classrooms are out of bounds before School, recess or lunchtime unless directed into those rooms by staff.
The Waste Transfer Areas on the Main Oval, undercroft car-park and front car-park are out of bounds at all times unless
directed by a teacher.
All parking areas are out of bounds.
Teachers’ Staff Rooms are out of bounds.
The Junior School is out of bounds to students in Years 7-12.
The Junior School Office is not to be used as a student thoroughfare for access to the Tango Avenue gate.
Students may not leave the School grounds at any time during the school day without specific staff permission.
Equipping students to make a difference in the world 25
Communication at the School
Student Communication
The Daily Notes: General announcements about administrative and other matters of a general interest are read out
on a daily basis. The smooth operation of the School depends on all students being aware
of information given at this time [e.g. room changes, excursion updates, equipment,
arrangements for sporting events, activities of various clubs, meetings with staff, lost property
notifications etc.].
Principal’s Assembly: During the weekly assembly (Tuesdays), the Principal makes important announcements that
concern the whole School. Other Senior staff and students also make presentations and
Student Email:
All students are provided with an individual School email address. Staff will provide information
to the students and students can contact staff via this email address.
General Assemblies:
These are called at other times as necessary.
House Meetings:
These are usually held in preparation for School Carnivals.
Year Meetings: These are usually held several times each Term, and also in preparation Year group events.
Sports Notices: Students should check the Sports Notice Board and Daily Notes for details and updates.
Sports notices are also updated via iPhone App, Twitter and the School’s Website
Parent Contact: In the case of emergency or an urgent matter, if students need to contact their parents during the
day, they should contact the Senior School Office (9438-6200). Students should not use mobile
phones during the school day.
Parent Communication
Parent Portal (Edumate): To aid in communication, particularly with regard to student progress, attendance, pastoral care
information and assessment tasks, each Parent can log in to Edumate, the School’s administration
database at http://edumate.stlukes.nsw.edu.au. (This site can also be accessed via a link on the
School’s website) The School recommends that all parents obtain access to this site and encourages
parents to use this resource regularly. If you have not got a user name and password to log into
Edumate, or if you have forgotten your details, please contact [email protected]
Grammar News: The School newsletter ‘The Grammar News’ - is published each Friday of Term.
It is imperative that parents read the Grammar News, as this is the School’s main avenue of information and communication.
The Grammar News is automatically sent to the email addresses supplied on the Application to
Enrol form for both the student’s mother and father. Please advise the School ([email protected]
stlukes.nsw.edu.au) when email addresses change. The Grammar News can also be viewed
electronically each week on the Wiki, accessed via the School’s Parent Portal.
School Website: www.stlukes.nsw.edu.au A main feature of the School’s Website is that it contains up to date
news / events information on the home page, a sports ‘twitter’ feed with details of upcoming sports
events and changes to schedules, and a ‘Students & Parents’ tab that contains information such as
Term Dates and School news / events etc.
26 www.stlukes.nsw.edu.au
Communication at the School (continued)
Parent Communication (continued)
Staff Initiated Communication with Parents: School staff will contact parents by phone or letter regarding important
matters affecting a student’s welfare (e.g. not attempting homework, or a serious breach of School
discipline) or notification of more significant events. Personal interviews may also be requested
by the School for more serious matters. In the case of student absence, where the School has
not been previously notified, an SMS is sent by the School in the morning to inform parents.
Notifications of Commendations or Detentions are posted to parents. In particular circumstances,
group SMSs or emails may be sent to parents.
Parent Initiated Communication with Staff: The School welcomes enquiries from parents at any time. A phone call via the
Main Office is generally the most effective means of contacting staff. Enquiries about a specific class
should be directed to the appropriate classroom teacher or for more general matters, to the relevant
Year Co-Ordinator. Personal interviews may also be requested by parents for more serious matters.
Official parent/teacher nights are held each year. Any parents wishing to come on site should report
to the Main School Office first. They will need to sign-in and wear a Visitor’s Badge. If parents wish to
meet with a teacher or other member of staff, please phone to make an appointment time.
Parent Communication with Students during the School day: In the case of emergency or an urgent matter - if parents
need to contact their child/ren during the day, important messages may be relayed through the
School Office.
Student Diary: The Student Diary is an important tool designed to help students organise their work schedules
and to allow communication between staff and parents. Students should have their St Luke’s Student
Diary at all classes during the day and at home in the evening. They should record all homework,
assignments, tests and School events. Students must carefully maintain the diary and not deface
it any way. If the current one is defaced or lost, students will need to purchase a new School diary.
Parents and Tutors should each view and sign the diary each week to monitor progress and write
questions or comments.
Reports: At the end of each semester, academic and pastoral reports are compiled on each student and
posted to parents. These provide details of progress in class work and examinations.
Equipping students to make a difference in the world 27
28 www.stlukes.nsw.edu.au
Curriculum and Co-Curricular Information
Extra Subjects and Co-Curricular Activities
The School offers participation in a range of optional activities, including band and performing ensembles, drama
productions, musical productions, individual instrumental tuition, after-school sports, debating, public speaking, outdoor
education opportunities and charity group involvement.
Opportunities exist for students in Years 7 - 12 to play Basketball, Rugby, Mod-League, Netball, Soccer, Touch Football and
Water Polo for the School. Other competitive options include Equestrian, Sailing, Snow Sports, Surfing and Tennis. All
enquiries should be made through the Director of Sport.
The website contains further information regarding co-curricular opportunities. In addition, the Grammar News and the
Daily Notes contain announcements of upcoming activities and events.
Examination Rules and Procedures
Dates and Times
1. Check your exam timetable carefully. If you miss an examination simply because you have misread the timetable you will
receive an examination mark of zero.
2. For all examinations, you must be at the examination location at least 15 minutes before the start of each examination.
Examination Attendance Rules (Examinations and Assessment Task Submission)
You must sit for all examinations for the subjects in which you are enrolled unless prevented by illness or misadventure. If you
cannot attend an examination because of illness or misadventure, notify the Deputy Principal, Teaching & Learning on the morning
of the examination. Year 10, 11 & 12 students must ensure you obtain a Medical Certificate covering the missed examination. For
Years 11 & 12 students, you must also obtain a Medical Certificate if you are absent due to illness the day before an examination or
the day before an Assessment task is due to be submitted.
For any examinations that are rescheduled, it is the responsibility of the students to check with the Deputies Office
regarding the date, time and venue of the re-scheduled examination.
Note: All students must also refer to their specific Year’s Assessment Handbook, which details the most updated rules regarding
Examinations and Assessments. The rules in the current Assessment Handbooks supersede all rules listed here and elsewhere.
Equipment For The Examinations
Pens, pencils, etc, must be in a clear pencil case or clear plastic bag.
You are not permitted to borrow equipment during examinations.
When in the examination room, students must remove watches and place them in clear view on the examination table.
Mobile phones or other electronic communication devices must not be taken into the examination room
For the examinations in which scientific calculators are permitted, you may only use those calculators that appear on the
Board of Studies list of approved scientific calculators. The list of approved scientific calculators can be found on the Board’s
website at <www.boardofstudies.nsw.edu.au/manuals/#calculatorsforhscexam>. For the examinations, calculators must
have the memory cleared and be switched off when entering the exam room.
6. Electronic dictionaries are not permitted.
Examination Room Procedures
1. During reading time, you must not write, use any equipment including highlighters, or annotate your exam paper in any way.
2. During written examinations, you must:
• read the instructions on the examination paper carefully as well as all questions. Supervisors are not permitted to
interpret examination questions or instructions relating to questions;
• write your student name / number on all writing booklets, special answer books and answer sheets;
• write with black or blue pen. Pencil may be used only where specifically directed;
3. During the examination you must not:
• leave the examination room (except in an emergency). If you have to visit the toilet you must be supervised while you
are absent from the examination room .
• remove an examination paper from the examination room .
• speak to any person other than a supervisor during an examination
• behave in any way likely to disturb the work of any other student or upset the conduct of the examination
• take into the examination room, or refer to during the examination, any books or notes, any paper, or any equipment
other than the equipment listed above.
Equipping students to make a difference in the world 29
Curriculum and Co-Curricular Information (continued)
Gifted and Talented (The Headland Program)
St Luke’s Grammar School is committed to maximising the educational outcomes of Gifted and Talented students, through
participation in the Headland Program. We understand that gifted children differ from others in their learning styles, abilities
and needs. It is also recognised that students may be gifted in one or more subjects. The benefit of our program is to allow
students to develop advanced skills in their area[s] of strength.
The Headland Program is designed to identify students using a variety of indicators ranging from parental information,
teacher nomination and standardised psychological testing. Students who enter the program experience extension and
enrichment provisions across subject areas.
If you have any information that may indicate that your child has advanced abilities in any subject area, please contact the
relevant Headland Program Co-ordinator in Junior, Middle or Senior School so this vital information can be used in our
identification process. Please contact Mrs Jodie Bennett, the Junior School Gifted and Talented Co-Ordinator, should you
have any questions regarding this aspect of the School.
Outdoor Education Camps
Outdoor Education Camps are held for Years 7 to 11 and the costs for these Camps are charged on term accounts in due time.
For further information regarding camps for Years 7 - 11 students, please contact Mr Nigel Wickham (Dean of Students).
Scholarship Information
Students have the opportunity to apply for Academic and Music Scholarships for entry into Year 7, Year 10 and Year 11.
Details for Scholarships to be awarded in 2016 are listed below.
ACADEMIC SCHOLARSHIPS into Year 7, Year 10 and Year 11 in 2016 Examination Saturday 28 Feb 2015
MUSIC SCHOLARSHIPS into Year 7 in 2016Audition Recordings by Friday 10 April 2015
Register online www.stlukes.nsw.edu.au in the ‘Enrolments’ tab under Scholarships.
Applications for Academic Scholarship Registration closes on Sunday 15 February 2015.
Applications for Music Scholarship Registration closes on Sunday 29 March 2015.
For further information please contact Mrs Danielle Hargrove, Director of Marketing & Enrolments on 9438 6200.
30 www.stlukes.nsw.edu.au
Equipping students to make a difference in the world 31
Health and Safety
Accidents - Illness & Admission to Sick Bay
Students who are sick or involved in an accident should report to the nearest teacher or straight to Student Reception
to be assessed for admission to Sick Bay. Students who arrive unwell during Period 1 will have their parents phoned and
are to be collected from School. Students arriving at Sick Bay after Period 1 and who are not well enough to return to
class after one hour are to be collected from School. Students are not permitted to go to or leave Sick Bay without the
permission of the Student Receptionist. Students are not to use mobile phones to contact parents to request a pickup from School. They must first report to Sick Bay.
In the case of significant injury or illness, parents may be phoned and asked to pick up their child to seek further medical
In the case of extreme injury or illness, School administration staff will phone an ambulance at their discretion and
parents will be notified.
Emergency Procedures
The School is equipped with a public address system.
In the case of an EVACUATION signal, a pre-recorded message will be broadcast throughout the school and every person
on site will be directed to move immediately to the appropriate marshalling area.
In the case of a LOCKDOWN signal, a pre-recorded message will be broadcast throughout the school and every person
on site is to make their way immediately to the nearest secure area under the supervision of a staff member.
In the case of a CRITICAL INCIDENT, communications with various groups of students and parents will take place as
soon as practical, and in accordance with the school’s Critical Incident Plan, depending on circumstances at that time. A
“Critical Incident” will only be declared by the Principal.
Forbidden Items
Students are not permitted to bring the following items to school:
• Knives or blades
• Sling-shots, martial arts and other weapons
• Cigarette lighters or matches
• Laser pointers
• Drugs
• Alcohol
• Cigarettes
• Animals
• Aerosol paints
The possession, use and/or distribution of illicit and other unsanctioned drugs is not acceptable at St Luke’s Grammar School.
Unsanctioned drugs include the following: tobacco, herbal cigarettes, alcohol, pharmaceuticals, image and performance
enhancing drugs and inhalants. Students may not possess, use or be under the influence of cigarettes, alcohol or any other
drugs, illicit or unsanctioned, whilst at the School, or when representing or identifiable with the School. Students may not use,
offer for sale or distribute to other students drugs whilst at the School, or when representing or identifiable with the School.
The School supports the view that the pursuit of abstinence from illegal drugs is both the safest and most desired option
for all its students. The School gives a priority to the development and maintenance of a safe and supportive School
environment at St Luke’s for all students. The School desires to build students’ knowledge, skills, values and attitudes, so that
responsible decisions about drugs can be made. The School aims to educate the School community about the consequences
of possession, use and/or distribution of illicit and other unsanctioned drugs at School. The Drug Education Program is
intended to be proactive rather than reactive and punitive.
The School seeks to apply its responses to the possession, use and/or distribution of illicit and other unsanctioned drugs at
School fairly and consistently, and will clearly communicate policy and procedures for managing drug related incidents at
School. The normal vehicle for the communication of policy and procedures is the Student Diary, Grammar News and the
School website.
32 www.stlukes.nsw.edu.au
Health and Safety (continued)
The School recognises that a range of responses to drug related incidents may be appropriate. Factors to be taken into
consideration by the Principal in determining the appropriate action would include age, the circumstances of the student[s]
concerned, the needs and safety of others in the School, and the legality of any incident under New South Wales Law. The
range of responses available to the Principal, at his/her discretion, include: counselling and warnings, detentions, suspension
or probation, required professional counselling or program of education, removal from the School and/or referral to the
Police. The School regards these matters as a very serious breach of the School’s rules and community expectations.
It is anticipated that:
• a student in possession of an illicit drug whilst at the School or when representing or identifiable with the School would
be suspended and may be required to be withdrawn from the School.
• a student using or offering for sale or distribution to other students, an illicit drug, would be required to be withdrawn
from the School and may be referred to the police.
The term “drug” is used generically to refer to a substance, which produces a psychoactive effect, and includes tobacco,
herbal cigarettes, alcohol, pharmaceutical drugs, illicit drugs, usage and performance enhancing drugs and inhalants.
• Pharmaceutical drugs are drugs available through a pharmacy and include over-the-counter and prescription medicines.
• Illicit drugs are drugs for which the production, sale, possession or use is prohibited.
• Image and performance enhancing drugs include steroids and amphetamines.
• Inhalants include many commercial and domestic products such as glue, aerosol sprays, paints, solvents, thinners, petrol
and cleaning fluids.
NSW Health offers a changing program of vaccinations once a year to students in Years 7-10. Permission Forms will be sent
home as appropriate
Property and Medical Insurance
The School does not accept responsibility for loss or damage to students’ property. Expensive items such as mobile
phones are brought to School entirely at the student’s risk. Parents are reminded that it is their responsibility to obtain
for their children such property insurance as they may consider appropriate.
Any student enrolled at the School is automatically covered under the Sydney Anglican Schools Corporation School
Student Personal Accident Plan, which covers injuries received at school, work experience, excursions, camps, sports
and all official School activities. A “Student Accident Benefits” booklet is given to each family upon enrolment. Further
copies are available from the School office.
Student Lockers
Lockers are issued to each student. It is an expectation that students will use their lockers. The School reserves the right to
inspect lockers and/or student bags and belongings at any time, where it is thought necessary by a member of the School
Executive. Students are to use the locks approved and provided by the School. Any graffiti on student lockers is to be
removed by the owner as soon as possible. Lost locks are to be replaced at student expense.
Student Safety
Valuables and large amounts of money should not be brought to School.
If students are harassed, bullied, threatened or victimised in any way, they should report to a staff member immediately
Students should only be on site during regular hours. If an expected pick-up does not take place at the end of the day,
students should report to the School office so that parents can be contacted.
Equipping students to make a difference in the world 33
34 www.stlukes.nsw.edu.au
ICT Services
ICT Service Centre Location and Opening Hours
Level 1, Room 119
Monday to Friday 8:00 am to 4:00 pm
Students using technology at St Luke’s are expected to adhere to the Internet Acceptable Use Policy and the Rules and
Procedures for the School computers outlined in the Student Diary. Parents and students are asked to read and become
familiar with them.
Each student enrolled at St Luke’s is issued with a user name and password to gain access to the School’s computer
network. Students must ensure the security of their password.
Students are provided access to a number of applications and websites including Google Apps to aid their learning.
Access to these is provided by a large Internet connection that has content filtering in place.
Academic and pastoral information is available to students and parents via the Edumate portal: http://edumate.stlukes.
nsw.edu.au. Parents and students may access this password-protected site by registering for access via the IT Helpdesk:
[email protected]
Student Printing
Printers are available for students with $10 of printing credit provided only at the beginning of Term 1 and Term 3 to encourage responsible
use of resources. Additional credit can be purchased through the ICT Service Centre Help Desk at the following costs:
Black & White
ICT Policy
St Luke’s Grammar School embraces and promotes the responsible use of Information and Communications Technology
(ICT) and recognises the important roles contemporary media and digital connectedness play in educating students and
equipping them to make a difference in the world.
Responsible use of ICT is encouraged for intellectual, academic and spiritual gain and for preparing students for working,
socialising and learning in digital environments. St Luke’s trusts students to exercise appropriate personal responsibility in
their use of these resources.
Expectations: Digital Citizenship
Responsible use of St Luke’s ICT resources is ethical, respectful, academically honest, and supportive of the School’s vision.
Users should be aware that these expectations apply to use of any ICT device at St Luke’s, including those not provided by the School.
St Luke’s community members are reminded that they continuously represent St Luke’s whenever and wherever they use
online communications, both at and away from School.
Digital citizenship is the appropriate and responsible behaviour with regard to technology use. The St Luke’s community
uses information and technology in safe, legal and responsible ways.
A responsible digital citizen is one who:
Respects One’s Self. Users will select online names that are appropriate and will consider the information and images
that they post online. Users have an awareness that their words and images create a digital persona that can impact
their reputation and relationships both online and offline.
Respects Others. Users will refrain from:
• using technologies to bully, tease or harass other people. In all online communication with others, users will be
respectful and polite.
• using their School email account or the network to send or forward mass unsolicited messages.
• transferring defamatory, inaccurate, abusive, obscene, profane, sexually explicit, threatening, racially/ethically
offensive, or illegal material.
Equipping students to make a difference in the world 35
36 www.stlukes.nsw.edu.au
ICT Policy (continued)
Protects One’s Self and Others. Users will protect themselves and others by reporting abuse and not forwarding
inappropriate materials or communications. Users will not share or post online personally identifying information about
any members of the community without permission. Users will be ethical and respect the privacy of others throughout
the St Luke’s Network and Internet, and will not share or access others’ data without authorisation.
Respects Intellectual Property. Users will suitably cite any and all use of websites, books, media, etc.
Protects Intellectual Property. Users will use only licensed software and request to use media others produce.
Use of School ICT Resources
The St Luke’s Network is maintained for the use of students and staff, to whom User Accounts are issued. All users are
accountable for their activities on the St Luke’s Network, and have a responsibility to report any ICT problems to the ICT
Service desk.
All members of the community are granted free and equal access to as many network services as the education program
and technology allows. To ensure reasonable, efficient, appropriate, and safe use, St Luke’s regularly monitors the installed
systems, Internet usage, and user accounts.
Users should:
• Delete any inactive files that they have stored on the network or their School Google Drive. To ensure adequate storage,
the System Administrator may periodically purge inactive files. Advance notice will be given before purges occur;
• maintain and backup their own files and data;
• not depart from the Operating System interface or change any settings of the Operating System on shared School ICT
equipment, and;
• only use software provided by ICT when using School-owned shared computers
Users should not:
• introduce malicious software or viruses to the St Luke’s Network. External devices with malware, viruses or executable
files are not to be used with a School computer;
• take food and drink into the computing rooms or near laptop computers;
• intentionally interfere with the normal operation of ICT systems or the network, including the propagation of computer
viruses or sustained high volume network traffic;
• tamper with or destroy any School technology resources, and;
• use St Luke’s ICT resources for commercial activity or to seek monetary gain.
The School’s Privacy Policy applies to all who use St Luke’s ICT resources, including the School Network. In particular regard
to ICT and privacy at St Luke’s, all users should:
• not reveal or publicise confidential or proprietary information. This includes, but is not limited to: School data, network
access codes and personal information;
• take responsibility for their computer account and never share their password with others;
• log off from the network when leaving a computer unattended;
• change their passwords regularly and often. Student passwords expire after 180 days and staff after 90 days, and;
• get prior permission to make audio or video recordings of another person.
It is expected that all Senior School students will have a device suited to using for their learning and study with them whilst at school.
• Students in Years 7 - 8 must bring an iPad.
• Students in Years 9-12 must bring at least one laptop or tablet and may bring an additional device. For example Students
may wish to use a laptop and an iPad.
Devices should be charged and ready for use at the beginning of each day.
Laptop computers require that system patches and antivirus software are up to date and working correctly.
For more BYOT information, please see pages 14 & 15 of this Handbook.
Equipping students to make a difference in the world 37
ICT Policy (continued)
Definition of “Technology”
For purposes of BYOT, “Technology” means privately owned wireless and/or portable electronic hand held equipment that
includes, but is not limited to, existing and emerging mobile communication systems and smart technologies, portable internet
devices or portable information technology systems that can be used for word processing, wireless Internet access, image
capture/recording, sound recording and information transmitting/receiving/storing, etc.
Internet & BYOT
Students eligible for BYOT are encouraged to use School-provided Internet while on campus. The use of personal Internet
connective devices such as 3G/4G mobile phones / personal hotspots are discouraged while at School.
BYOT Responsible Use
Student-owned technology:
• must be in silent mode while at School or while riding buses to and from School.
• is to be charged prior to bringing it to School and should run off its own battery while at School.
• may be used in class, but only at the discretion of the supervising staff member present.
• may not be used to cheat on assignments or tests, or for non-instructional purposes (such as making personal phone calls
and text/instant messaging).
• must be looked after by the owner/student. This includes securing in lockers during the day and protecting devices from
the elements while in transit.
Policy Violations
Violating any portion of this policy may result in access privileges being restricted or withdrawn for an appropriate period
of time or legal action taken, depending on the nature of the offence. The School reserves the right to apply disciplinary
consequences for computer-related activities conducted off-campus if such activity adversely affects the safety or wellbeing of
students or other members of our community. St Luke’s will cooperate fully with law enforcement officers in any investigation
related to any illegal activities conducted through the St Luke’s Network.
Security and Damages
The responsibility to keep devices secure rests with the individual owner. Neither the School, nor its staff or employees, is liable
for any device stolen or damaged on campus or any School associated activity. If personal property is stolen or damaged, it will
be handled through the administrative office. Students should secure technology in their locker when not in use. Protective
cases for student-owned technology are strongly recommended.
Limitation of Liability
St Luke’s takes precautions to restrict access to objectionable material online, but it is not reasonably practicable to block all
material that could be considered offensive or objectionable on the Internet. The School reserves the right to block content that
negatively impacts the academic performance of students or is not valuable from an education perspective. St Luke’s cannot
guarantee that network services will be without fault. The School will not be responsible for any compromised data (either lost
confidentiality or integrity) caused by malfunction, negligence, or omission. St Luke’s is not responsible for the confidentiality or
integrity of information obtained through the Network. The School will not be responsible for financial obligations arising from
any vulnerability or unauthorised use of the Network.
Mobile Phones & Media Players
The School recognises that mobile phones, media players and other devices are part of contemporary life. However, any
devices brought to School are entirely at the student’s risk.
Students must put devices away before entering the School gate. They should be turned off and kept securely in the student’s
locker or on their person during the day. They may be accessed and turned on again only at the end of the school day.
Years 11 and 12 may use devices during Study Periods in the Library. Year 12 may also use mobile phones in their Common
Room. For other Years, the use of personal electronic devices in the classroom is at teacher discretion.
38 www.stlukes.nsw.edu.au
Resource Centre Information
Resource Centre (Library) Opening Hours
Monday to Thursday
7:30 am to 5:00 pm
Friday 7:30 am to 4:00 pm
The student ID card is used for borrowing and photocopying. Money for photocopying can be loaded onto the card by the
Help Desk staff in the IT Department.
How many books can I borrow and for how long?
Depending on the student’s Year group, up to 10 items may be borrowed.
Loan periods: Fiction and Non-fiction – 2 weeks
Magazines – 2 nights
Senior Study material – overnight
Students are asked to return books on time or to bring books back in to renew. Please see the Librarian if a book has been lost.
Bibliography and Referencing
A bibliography must be attached to every essay, project or assignment. It should contain the complete details of the
books, articles, Internet sites, reference books, artworks, CD-ROMS, etc., that are used or consulted.
Writing a bibliography
A bibliography is a single alphabetical list by author’s surname or title (if there is no author) of sources such as books, online
articles, speeches, encyclopedias, recordings etc.
Students need to include a bibliography with every assignment. Generally, students should use the Harvard System for
writing a bibliography, unless instructed otherwise by a teacher.
How do I write a bibliography?
A simple online Bibliography Generator can be accessed on the St Luke’s LIBRARY page in Edumate.
Simply follow the instructions to create a reference for a source and then cut and paste into a Word document. Remember all
references must be in one alphabetical list.
Other bibliography generators are available at:
Harvard Bibliography Reference Generator: http://www.neilstoolbox.com/bibliography-creator/index.htm
Sample Bibliography
Archer, N. (1993) [Interview with Helen Burns, author of Sense and Perception.] Journal of Sensory Studies, 21, pp. 211-216.
Auden, W. H. Introduction to Poets of the English Language. Vol. 5 Tennyson to Yeats. Ed. Pearson, N. H. Heron Books.
Bronowski,J. (1996), ‘The Ascent of Man: The Music of the Spheres’. British Broadcasting Commission, London. [Viewed
Clickview, 2 August 2001].
Cook, K. (2001) Telephone Interview. 12 December 2001.
Craven, M. (2003) Gum on my shoe. (DVD), Youth Arts, Melbourne.
Edelman, Hope (1994) Motherless Daughters: The Legacy of Loss. Sydney: Hodder and Stoughten.
Gratten, M. (1987),’Hawkes Demise’, The Age, 13 August, p.14.
Howard. George, S. (1997), ‘The Tragedy of Maximisation’. Essay. Ecopsychology,
on-line. http//www.csuhayard.edu/ALSS/ECO/1097/howard.htm [Accessed: 21 October. 97]
NASA Volcanology Team. (1996), ‘What volcanic phenomena do we study using remote sensing.’ January 1996: online,
http://www.geo.edu/eos/phenom.html (11 October 1997)
Nichol, M.P. (2005) Effective Farm Management, Journal of the Farm Workers’ Association. (Issue 7) Summer 2005, pp.1-56.
Thistlethwaite, T. Mavis, L. & Jules, W. (2001) Tools for woodwork : An Introduction. Melbourne: Macmurdo Publishers, Australia.
Waits, Tom (1985), Blue Valentine. Asylum Records, Oakland California, CD 61180-4.
Wordly, James (2007), Personal Views: Explorations in photography. London: Gordon Fraser.
Equipping students to make a difference in the world 39
Resource Centre Information (continued)
Harvard Referencing System Guidelines
Single author
Paulsen, G (1989), Hatchet, Macmillan Children’s Books, London.
2 authors
Richards, B & Worland, S (1997), The complete book of mountain biking, Cooling Brown, Milan.
No author
How things work today (2000), Marshall Editions, London.
Cader, M (ed.) (2000), The name book: a unique reference listing of everything imaginable that has
a name (except babies!), Gramercy Books, New York.
Different editions
Price, R (2005), A concise history of France, 2nd edition, Cambridge University Press, Cambridge.
Encyclopaedia or dictionary The World Book Encyclopaedia (2008), World Book Inc, Chicago.
Hathorn, L (1999), The wishing cupboard, Hawthorn Enterprises, Sydney. Retrieved 14 August
Magazines and Newspaper Articles
Choi, Charles (2009) ‘A pocket guide to prehistoric Spain’, New Scientist, 8 August, 2009, pp.
Article-no author
‘What Vietnam did to us’ (1981), Newsweek, December 14, pp. 46-47.
Sound and Images
Image in a book
Resort collection 2008 (image) in Borrelli, Laird (2008) Fashion illustration by fashion designers,
Thames and Hudson, London, pp. 138-137.
Films and video recordings
Gladiator (2004), (motion picture), Universal, Los Angeles.
Radio broadcast
The search for meaning (1998), radio program, ABC Radio, Sydney 24 March.
Sound recording
Pink Floyd (1973), Dark side of the moon. Abbey Road Studios, London.
Electronic Journals
Full text article from an
electronic database - with
Liam Fox, (2008), ‘Indigenous culture preservation goes high-tech, ABC Premium News
(Australia), 11-24-2008. Retrieved 13 August 2009 from Proquest Elibrary.
Full text article from an
electronic database - no
‘Migaloo spotted off Queensland coast’, (2009), ABC Premium News, 15/07/2009. Retrieved 17
August 2009 from Australia New Zealand Reference Centre.
Back to the future: Neo Leo: the ageless ideas of Leonardo Da Vinci
Document from WWW
40 www.stlukes.nsw.edu.au
Latham report, (2009), National Parks Association of NSW. Retrieved 15 August 2009, from
Resource Centre Information (continued)
Malpractice and Plagiarism Policy
Malpractice is any activity undertaken by a student that allows them to gain an unfair advantage over others. It includes, but
is not limited to:
• copying someone else’s work in part or in whole, and presenting it as their own
• using material directly from books, journals, CDs or the internet without reference to the source
• building on the ideas of another person without reference to the source
• buying, stealing or borrowing another person’s work and presenting it as their own
• submitting work to which another person such as a parent, coach or subject expert has contributed substantially
• using words, ideas, designs or the workmanship of others in practical and performance tasks without appropriate
• paying someone to write or prepare material
• breaching school examination rules
• using non-approved aids during an assessment task
• contriving false explanations to explain work not handed in by the due date assisting another student to engage in
The Board of Studies define plagiarism as “…when you pretend that you have written or created a piece of work that someone
else originated. It is cheating, it is dishonest….” (Board of Studies, March 2010)
At St Luke’s Grammar School, we emphasise the importance of ethical and honest behaviour. We also emphasise the
importance of students developing the skills and knowledge that are important for their learning development and life ahead.
Plagiarism is not in keeping with either of these goals. For this reason, whether intentional or not, plagiarism is considered to
be a serious breach of academic protocol.
Copyright law must not be broken by copying and/or using another’s work. Another person’s work should not be used without
correct acknowledgement.
• Students will properly cite any resources used in their School work.
• Students will not plagiarise from any sources. (Plagiarism is taking someone else’s writing, images, or idea and presenting
it as your own.)
• Except for “educational fair use” as defined by a teacher, students will not copy, save, or redistribute copyrighted material
(files, music, software, etc.) Users should assume material is copyrighted unless it is stated clearly to the contrary.
Examples of plagiarism are:
using someone’s ideas without reference to that person
copying from a source without citing it
buying, stealing or downloading an essay or response
using images, recordings or quoting from interviews without acknowledging their source.
How do I avoid plagiarism?
Take notes and put them into your own words.
Use quotation marks for direct quotes.
Acknowledge quotes and others ideas within the body of the text or in footnotes.
List all sources used in a bibliography. (Refer to ‘Library and Information Services Centre’ for further details)
Submit your assignment to Turnitin.com to check for inadvertent plagiarism prior to final submission.
Equipping students to make a difference in the world 41
42 www.stlukes.nsw.edu.au
School Community Events & Involvement
Community Social Events and Activities
St Luke’s Grammar School has an active and dynamic school community and warmly welcomes the involvement of parents
and carers in community activities and programs.
There are three School Co-ordinators who are the main link with Class Parents, providing information, coordination and
support to either the Junior, Middle or Senior School Class Parents. Any parent or carer can volunteer to be a Class Parent.
Class Parents work in teams to organise class or year group social events for families, for example, year group morning teas or
dinners, weekend picnics, Easter Egg Hunts etc.
As a team Class Parents also help with the organisation and running of whole of School community events such as the biannual Spring Fair, the annual parent’s and carer’s Trivia Night, and the Family Movie Night to celebrate the launch of Watoto
Week (in support of the Watoto Orphanage, Uganda).
Towards the end of each year, volunteers are welcome to elect which area they would like to help with including the working
in the Canteen, Uniform Shop or Library, managing or coaching sports teams, or assisting with musicals, drama performances
and other events.
All volunteers (including Class Parents and Coordinators) must submit a Working with Children Check. Please access the
following link for information regarding the Working with Children Check. www.kids.nsw.gov.au/check
If you have questions, please feel free to contact Ms Kai Romot, Director of Development: [email protected]
Parent Involvement
St Luke’s Grammar School has always enjoyed the healthy and active participation of our School parents. The School
believes it is important for parents to play a part in their child’s education and to be a part of the School community.
We know that all families have different time constraints and that life is busy. However, we greatly appreciate all parent
assistance, and we welcome your involvement within the School on a number of different levels. This can include:
Helping in the School Canteen
Helping with fundraising
Offering a special skill or expertise such as coaching a sporting team, playing an instrument or sharing job information
Assisting in the School Uniform Shop
Class parents
Helping with School functions, or odd jobs such as book covering
Parent Visits to the School
Any Senior School parents wishing to come on site should report to the Senior School Office first. They will need to sign-in
and wear a Visitor’s Badge. If parents wish to meet with a class teacher or other member of staff, please phone the Senior
School Office (9438-6200) to arrange an appointment time.
Equipping students to make a difference in the world 43
School Map
St Luke’s Grammar School
Senior School (Years 7 - 12)
210 Headland Road
Dee Why NSW 2099
Junior School (Cottage - Year 6)
8 Tango Avenue
Dee Why NSW 2099
Senior School (Years 7 - 12)
Junior School (Cottage - Year 6)
(02) 9438 6200
(02) 9438 6250
E:[email protected] E:[email protected]
44 www.stlukes.nsw.edu.au
School Map Legend
Undercroft - Parking
G Canteen
The John Scott Hall
Music Centre
Technology & Applied Sciences
Main Reception, Senior Administration
Library Resource Centre
Student Reception
Computer Lab
Year 12 Common Room, English Classrooms
Christian Studies / Chaplaincy
Science Laboratories
7LO Mathematics
Science Laboratories
Social Sciences
The Atrium
Resource and Meeting Rooms
Years 2 & 3 Classrooms
Year 4 Classrooms
English Classrooms, Junior Computer Laboratory
Junior Administration
Lower Field
Car Parking
Car Parking, PDHPE Classrooms
Years 5 & 6 Classrooms, Art Rooms, Multi-Purpose Space
Rooftop Basketball / Tennis Courts
Junior Centre - Cottage Classrooms
Junior Centre - Kindergarten & Year 1 Classrooms
Performing Arts Centre
Equipping students to make a difference in the world 45
Student Welfare
A School is a community of people of differing ages and experience – staff, students, parents and friends. St Luke’s is
committed to developing and maintaining good lines of communication between people, based on mutual trust and
respect. The School aims to be a place where people are able to relate to each other in an open, positive and affirming
St Luke’s Grammar School makes every attempt to provide a safe and caring environment for your child in a setting that encourages
effort, achievement and a sense of well-being. We are sensitive to the needs of young children and will be there to help and guide
them. Communication with your child’s tutor teacher is the best way to keep in touch with his or her progress. Please keep teachers
informed of any changes in your child’s life that may affect his or her work or enjoyment of school.
It is important that St Luke’s Grammar School is a community where people feel valued, cared for and safe. In this context:
• The stance against bullying is the responsibility of everybody in the School community. This should be understood,
freely talked about and worked at so that all students feel safe and comfortable at School.
• Harassing behaviour [such as bullying, teasing, picking on someone over a period of time] has no place in this School.
• Students who are being harassed are encouraged to tell a member of staff who will refer the matter to the relevant Head
of School. Staff will act promptly on complaints of teasing or bullying.
• Students who are harassing others will be counselled to recognise and understand the harm they are doing.
• Students may be punished for their actions.
• All students and staff should consistently watch out for and support students who are being excluded, teased or bullied.
The School Chaplain and the Chaplaincy staff provide pastoral care throughout the School community. Students and their
families have access to their services and support at any time. The Chaplain is also responsible for the co-ordination of
Chapel Services and Christian Studies classes throughout the School.
Court Orders
St Luke’s Grammar School is bound by any and all valid Court Orders pertaining to child access, communication and
custody. In the absence of Court Orders stating otherwise, both natural parents have equal access to all student and school
information. Copies of Court Orders should be provided to the Principal as soon as possible.
Dean of Students
The Dean of Students, under the Principal, has the primary responsibility of ensuring structures and protocols are in place
to maximise student welfare. All staff are expected to provide care for their students. Should significant matters arise that
require support, parents or students should contact Mr Nigel Wickham (Dean of Students).
School Counsellors
Junior School: The School Counsellors offers a support service to students, families and staff within the School community.
The service covers all students from Cottage to Year 12. Students are offered counselling support for a broad range of
reasons from academic issues to social and family difficulties. Students are referred to the School Counsellor by a variety of
different sources including School staff, parents, friends and self-nomination. The Senior School Counsellor is available to all
students from Year 7 to 12 and can be reached by contacting the Main School Office.
Sexual Harassment
St Luke’s Grammar School is committed to providing all staff and students with a working and learning environment free
from sexual harassment. Sexual harassment is unacceptable and will not be tolerated at St Luke’s Grammar School under any
All staff and students are required to honour and support this commitment. A detailed policy, including guidelines for action
if a person thinks they are being or have been sexually harassed, has been drawn up and is available from the Principal’s
Personal Assistant.
46 www.stlukes.nsw.edu.au
Equipping students to make a difference in the world 47
School Prayer
Heavenly Father, the source of all light and understanding,
We ask You to bless all members of the School community
May there be a joy for learning, and a support for each other,
Both in our strengths and weaknesses.
May Christ be our light, and guide us,
As we grow in understanding and grace;
Through Jesus Christ our Lord.
School Reading
Colossians 3:12 - 17 12 Therefore, as God’s chosen people, holy and dearly loved, clothe yourselves with compassion, kindness,
humility, gentleness and patience. 13 Bear with each other and forgive one another if any of you has a grievance against someone.
Forgive as the Lord forgave you. 14 And over all these virtues put on love, which binds them all together in perfect unity.
15 Let the peace of Christ rule in your hearts, since as members of one body you were called to peace. And be thankful. 16 Let
the message of Christ dwell among you richly as you teach and admonish one another with all wisdom through psalms, hymns,
and songs from the Spirit, singing to God with gratitude in your hearts. 17 And whatever you do, whether in word or deed, do
it all in the name of the Lord Jesus, giving thanks to God the Father through him.
The Lord’s Prayer
Our Father in Heaven,
Hallowed be Your Name,
Your kingdom come,
Your will be done on earth as in Heaven.
Give us today our daily bread.
Forgive us our sins as we forgive those who sin against us.
Lead us not into temptation, but deliver us from evil.
For the Kingdom, the power and the glory are Yours, now and forever.
Australian National Anthem
Australians all let us rejoice, for we are young and free,
We’ve golden soil and wealth for toil, our home is girt by sea;
Our land abounds in nature’s gifts, of beauty rich and rare;
In history’s page let every stage; Advance Australia Fair.
In joyful strains then let us sing; Advance Australia Fair.
Beneath our radiant Southern Cross, we’ll toil with hearts and hands;
To make this Commonwealth of ours, renowned of all the lands;
For those who’ve come across the seas, we’ve boundless plains to share;
With courage let us all combine; To Advance Australia Fair.
In joyful strains then let us sing; Advance Australia Fair.
48 www.stlukes.nsw.edu.au
Equipping students to make a difference in the world 49
Miscellaneous Notes
50 www.stlukes.nsw.edu.au
2015 Contact Details Year 7 to Year 12
Mrs Jann Robinson
[email protected]
Requests for Leave outside of school holidays
(accompanied by Form, found at www.stlukes.nsw.
edu.au/attendance )
Mrs Elizabeth Little
EA to the Principal
[email protected]
To make an appointment with the Principal
Senior School Office
[email protected]
Absentee notification (please contact prior to 9:00
am each day of absence)
Dr Peter Downey
Deputy Principal
[email protected]
9438-6205 (PA, Mrs Julie Evans)
School administration, policies and practices
Ms Jennifer Pollock
Deputy Curriculum
[email protected]
9438-6204 (PA, Mrs Sharon Birch)
Academic progress, curriculum etc
Dr James Pietsch
Dean of Professional Dev & Learning
[email protected]
Subject selection
Mr Nigel Wickham
Dean of Students
[email protected]
9438-6205 (PA, Mrs Julie Evans)
Student welfare & pastoral care
Year Co-Ordinators
Year 7 - Mrs Silva Aposhian
Year 8 - Mrs Jackie Clark
Year 9 - Mrs Lia Sharma
Year 10 - Mr Dave Badlan
Year 11 - Mr Greg Bell
Year 12 - Ms Sedelle Harding
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
General day to day occurrences and experiences at
School, including class & teacher concerns, social
issues, student welfare, camps, homework, and other
general questions.
Rev John French
School Chaplain
[email protected]
Ms Janet Lovell
Headland Program
[email protected]
Gifted & Talented Program (Headland)
Mrs Julie Oates
Head of Learning Support
[email protected]
Learning support, disability provisions and medical
Mrs Tania Thompson
School Counsellor
[email protected]
Mr Andrew Longhurst
Director of ICT
[email protected]
Parent portal, parent logins, BYOT, Wireless
connection, IT Helpdesk
Mr Craig Baker
Director of Sport
[email protected]
Ms Robyn Phelan
Head of Music
[email protected]
Music - including bands, ensembles, private tuition
and Musicals etc
Mrs Danielle Hargrove
Director of Marketing & Enrolments
[email protected]
New (and sibling) enrolments; Scholarships
Grammar News / student achievement
Ms Jane Lockie
Business Manager
[email protected]
School Fees and other financial enquiries
Ms Kai Romot
Director of Development
[email protected]
Community relations (incl. Class parent liaison and
School community events)
Donations, Gifts to St Luke’s
Past students (Alumni)
School Uniform Shop
[email protected]
Unit 1 / 224 Headland Road, Dee Why
Sydney Anglican Schools Corporation
8567 4000
Fee Enquiries
Office Hours
Regular hours for the Main Office (Middle and Senior School) are 8.00 am to 4.00 pm.
The Office will then close at 12.00 pm on Friday 5 December, 2014 and remain closed until 8.00 am on Monday 21 January, 2015.
Equipping students to make a difference in the world 51
Student Handbook - Senior School
St Luke’s Grammar School
210 Headland Road Dee Why NSW 2099
www.stlukes.nsw.edu.au | [email protected]
Principal - Mrs Jann Robinson
52 School
Office - 02 9438 6200