Data Entry and Back Office Assistant

OFFICIAL
JOB SPECIFICATION
This form is intended as the job description for the position / jobholder.
Job Title/ Position Code
Data Entry and Back Office Assistant/ APD.BJ.UKVI.A1(L).SRECAA.3
Section
UK Visas and Immigration
Line Manager Position
Jobholder Start Date
Visa Operational Support
Manager (B3)
Normally in 30 days
(negotiable)
Post
Beijing
Jobholder Grade
A1(L)
Duration of
Employment
Duration if FixedTerm/Short-Term
Short-term (6 months or less)
Various April-Sept 2015
JOB OPEN TO
Chinese Nationals only
British Nationals, spouses and partners of diplomats (all nationalities) who are ‘W’ visa holders.
Both of the above
MAIN PURPOSE OF JOB
The jobholders will undertake a wide range of tasks, as detailed below, in connection with the processing of visa
applications. We are looking for flexible people, who work well in a busy environment. It is extremely important
that jobholders are adaptable and show a willingness to undertake a variety of tasks, which will often include some
manual work.
Good English language skills are required as a minimum and excellent English language skills are desireable. A
positive attitude and the ability to work as part of a team is also essential.
ROLES AND RESPONSIBILITIES (What will the jobholder be expected to achieve?)
Data Entry:


To input data from visa application forms onto the in-house software system
accurately whilst meeting the daily inputting target
To accurately link applications and to stream applications according to in-house
software
Visa applications are quickly and correctly moved throughout the section:


File retrieval and responsibility for filing and weeding of applications
20
To unbox, scan into in-house software and shelve all applications accordingly
To prepare completed applications , scan out and box ready for various courier
collections
Administrative Duties:


20
Messenger duties, distributing files around the section as requested
Receive and Despatch duties:


Approximate
% of time
50
10
To carry out various administrative tasks, such as printing student certificates of
acceptance for study
To assist the management team and permanent Visa Operational Support Unit staff as
required
RESOURCES MANAGED (Staff and Expenditure)
ASIA PACIFIC
OFFICIAL
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OFFICIAL
JOB SPECIFICATION
This form is intended as the job description for the position / jobholder.
Nil
KEY COMPETENCES REQUIRED FOR THE JOB (Maximum of 6 competences)
Refer to the local website for more information on these specific competences.
Competence 1:
Delivering at Pace
Competence 4:
Seeing the Big Picture
Competence 2:
Collaborating & Partnering
Competence 5:
Choose an item.
Competence 3:
Managing a Quality Service
Competence 6:
Choose an item.
KEY SKILLS, EXPERIENCE, QUALIFICATIONS REQUIRED
LANGUAGE / COMMUNICATIONS
ENGLISH
Spoken
English
Written
Other
Language Requirements
OTHER LANGUAGES
Good
Spoken
Fluent
Written
Fluent
Mandarin
Good
nil
OTHER SKILLS, EXPERIENCE & QUALIFICATIONS
Essential on Arrival
n/a
Desirable
Bachelors degree or above is preferred.
Work experience in a similar environment or a similar role would be advantageous.
Strong IT skills, knowledge of MS Office applications. A typing speed of at least 30
wpm.
VISA, PASSPORT AND SECURITY CLEARANCE RESTRICTIONS (As necessary to perform the role)
Choose an item.
Visa/Passport Requirement
Security Clearance
Specify other Visa /
Passport requirements
Official
WORKING PATTERNS
Employment Type
Other details of working
patterns, and/or options
for flexibility.
If Part-time: FTE or
Required Hours per Week
Ability to obtain satisfactory security clearance to Official
Full-time Employment
General Conditions of this Job
ASIA PACIFIC
OFFICIAL
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OFFICIAL
JOB SPECIFICATION
This form is intended as the job description for the position / jobholder.
We are an equal opportunities employer, dedicated to inclusivity, a diverse workforce, and valuing difference.
We offer a competitive package, which includes basic salary, good leave entitlement, and insurance plan etc. The
gross starting salary for this position before all deductions is RMB 5,348/ month for Chinese. A 5% bonus will be
paid on completion of the full contract period.
The annual leave entitlement is 1 day per month. Conditioned working hours is 35 hours/ week from Monday to
Friday, but there may be a requirement for flexible shift working between 7AM and 7PM.
Staff recruited locally by the British Embassy Beijing are subject to Terms and Conditions of Service according to
local Chinese employment law.
To apply, please accomplish the Job Application Form which can be downloaded from this link:
http://www.gov.uk/government/world/organisations/british-embassy-beijing/about/recruitment#currentvacancies and send it to [email protected] Deadline for submitting applications is at 17.00 (China
Standard Time) on 03 Feburary 2015.
Only short-listed applicants will be contacted regarding the next phase of the selection process. To those
applicants not short-listed, we extend our appreciation for considering the British Government as a potential
employer.
ASIA PACIFIC
OFFICIAL
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