Student Cover Letter - The Dallas Regional Science and

2015 Schedule & Information
Saturday, February 21
Fair Park, Dallas
Student cars must enter Fair Park by GATE 2 - see map on back. Entry is free
before 8am and after 5pm. Entering the gate between those times, Fair Park
will charge $5 for all-day parking but free 30 min drop-off area is available.
7:30 a.m. - 8:30 a.m. . . . . . . . . . . . . . . . . . . . . . Student Check-In
The concession area in Centennial Hall
will be open to students. Due to Mardi
Gras event at Fair Park, the Old Mill
restaurant will be off-limits.
Enter Centennial Hall through the East entrance – see map on back.
Students check-in, pick up packets, give contact phone number, set up exhibits.
Students must then stay at their project for Display & Safety inspection.
Projects unclaimed after 7.30 p.m. will be
stacked by the entrance and disposed of
Sunday morning by cleaning contractor.
8:45 a.m. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Clear the Building
Supplies you may need:
All family, teachers, guests must exit the building.
Only students, judges and fair officials may remain.
9:00 a.m.-Noon . . . . . . . . . . . . . . . . . . . . . . . Judging - Interviews
All projects should have between two and four 10-minute interviews with a
Science Category judge (red ribbon). Projects may or may not also have
interviews with Special Award Judges (blue ribbon). Students are required to stay
with their projects during this time. Unattended projects will not be judged. All
student team members must be present for all interviews, otherwise they lose
points. Interviews cannot be formally scheduled. Students should generally not
try to attend simultaneous events, but may informally ask their judge group
captain (yellow folder) to be interviewed early. If any student has not had an
interview by 9:45 am, they should contact the judge captain (yellow folder).
(approximately) . . . . . . . . Clear the exhibition area
All students are dismissed from the exhibition area.
Boards may not be removed; small valuable items can be signed out at the
check-in desk.
1:30-2:30 p.m. . . . . . . . .. . . . . . . Grand Prize Qualifiers Notified
All students who have qualified for the Grand-Prize Round will be phoned on
numbers they provided at check-in and asked to return to Centennial Hall. The
names of these students will also be posted inside the building. It’s important
students are contactable at this time and able to return within about 1/2 hour.
2:30-5:30 p.m. (approximately) . . . . . . . . . . Grand Prize Judging
To be considered for a Grand Prize, student qualifiers must be present at their
project for interviews and remain during the Grand Prize Judging. There will be
three or four 10-minute interviews with a new set of expert judges.
5:30-6:30 p.m. . . . . . . . . . . . . . . . . . . . . . . Free Public Exhibition
Centennial Hall: Full results displayed, winners' ribbons on projects.
Grand Prizes announced at 6 p.m.
Security will not allow projects to be removed until 6:30 p.m. - No Exceptions!
6.30-7:30 p.m. . . . . . . . . . . . . . . . . . . . . . . . . . Project Tear-Down
Security will allow removal of a project from the building only with the
Removal Pass that will be provided in the check-in packet. If the pass is not
available, a replacement may be requested with photo ID at the admin desk
Covered tables and chairs will be
provided. Students bring all other
supplies needed for their exhibit, such
as batteries, tape, scissors, staplers, etc.
If 110V electric is required at the
project, students should bring a 25 ft.,
16 gauge, grounded extension cord to
connect to one of the building outlets.
Battery-operated items such as laptops,
lights, videos, etc. should be brought
already charged and then kept off or in
sleep mode until judged.
Your Schedule:
This schedule has been crafted to
maximize convenience for thousands
of people involved, and for the safety
of all persons and property at the fair.
Please be reasonable and assist our
volunteers by adjusting your schedule
to fit!
Display & Safety Rules:
Refer to Display & Safety Rules on the
student page at
Left lane
if Parry Av
from South
If dropping-off
Exit to East.
Centennial Hall
Registration and ISEF Forms
Only students whose ISEF forms have been submitted by
their school via the ScienceFairOracle will be allowed to
check-in at the fair. For safety and liability reasons, DRSEF
is unable to make any exceptions.
Students and teachers may verify in their Science Fair Oracle
accounts whether a project was successfully submitted.
Print and bring to the fair only those ISEF forms that
must be displayed (see below).
The Project Display
All students should print out and display a copy of their
ISEF abstract vertically at the project, for example taped
to the table front (no glass frames please).
If applicable, also print out and display copies of
Forms 1C and Form 7 like the abstract.
Cover your name and school on anything that is on display,
including printed ISEF forms.
Do not display any personal information or symbols.
Put acknowledgements in a binder, not on the board.
Changes Requested at Check-in
Students will have to wait to make a formal appeal to a
fair director before they can set up.
If the change is approved, there is a $50 change processing fee.
Project Tear-Down
Security will not allow boards to be removed until the
tear-down period on Saturday 6:30 – 7:30 p.m. No Exceptions!
Uncollected boards will be disposed of Sunday by the cleaning
contractor, so collect it Saturday evening if you want to keep it!