Tender Specification: Design and integration of a flat screen and hardware for an Enhanced Biometric Access System. Tender Reference: DNN/Growth Project/iEvo2 Date: January 2015 iEvo Ltd Unit 5, Mercury Court Orion Business Park Tyne Tunnel Trading Estate Newcastle upon Tyne NE29 7SN CONTENTS Section 1 2 3 4 5 6 7 8 9 10 Page INVITATION TO TENDER BACKGROUND SPECIFICATION OF REQUIREMENTS PROJECT TEAM QUALITY ASSURANCE / HSE CONTRACT VALUE TENDER SUBMISSIONS AWARD CRITERIA QUERIES TENDER RETURN 3 3 4 4 4 5 5 5 6 6 1. INVITATION TO TENDER The Contracting Authority for the purpose of this Invitation to Tender is iEvo Ltd. iEvo’s address is Unit 5, Mercury Court, Orion Business Park, Tyne Tunnel Trading Estate, Newcastle upon Tyne NE29 7SN iEvo has been successful in securing ERDF funding from the Department for Communities and Local Government, as part of the Design for Growth programme, run by Design Network North. The aim of this funding programme is to support North East SMEs to undertake design projects as part of their business growth strategy. In particular these projects involve the client engaging with a third party supplier to deliver specific design related aspects of the project. iEvo therefore are looking to engage with a designer to work on their project, and to bring specific areas of expertise. The organisation must be familiar with and have demonstrable experience in the areas described, and be available to contract with iEvo Ltd over the timescales outlined within this Invitation to Tender. 2. BACKGROUND The objective of the project is to work with the iEvo to deliver a design project. This project has been identified by the company as being key to their future growth, and has been approved by the Design for Growth Assessment Panel as being a suitable project for the funding programme. It is critical that the design partner has the relevant skills, expertise and knowledge to deliver the project, and the ability to work effectively with the client to ensure the successful and timely delivery of the project. 3. SPECIFICATION OF REQUIREMENTS 3.1 Services to be provided: The tenderer must have a proven, demonstrable track record in the areas of design required for the project. Within this tender document, iEVo has outlined in Table 1, a list of requirements that the successful tenderer should demonstrate. It should be noted however, that these requirements are not exhaustive. Table 1: Requirements for Design Partner Main Area Sub Topics Electronics Design PCB Design Communication protocols Biometric experience C++ and Linux/unix/Win CE Minimum 5 years commercial experience Biometric experience Interface design Harsh environment design Large footfall design Biometric experience Touch screen technology Software development Hardware Design 3.2 Timescales The timescale for project completion is 31 March 2015. The tender document should confirm that the applicant has sufficient resources to deliver the project in this timescale. 4. PROJECT TEAM The Project Manager responsible for this work is Shaun Oakes, Managing Director. 5. QUALITY ASSURANCE / HSE Tenderers should describe their procedures for quality assuring their work stating whether they hold a recognised quality management certification. In particular the device must be designed in such a way that it will pass CE, FCC, CSA, UL and safety certifications. 6. CONTRACT VALUE The total value of the project is estimated to be no more than £40,000. Successful bidder will be given access to a detailed project specification, allowing a detailed cost breakdown to be prepared. At this stage of the process, the tender document should include examples of delivering projects of this size, and evidence of their successful completion. 7. TENDER SUBMISSIONS As a minimum tenderers should provide the following details within their proposals: A brief description of the company, and any relevant experience Experience and qualifications of the individuals who will be responsible for implementing the various stages of work. Examples of successful delivery of projects similar in scope and size. Availability of resources required to deliver the project in the timescales available. Tenders will be evaluated against the award criteria as set out within Section 10 and tenderers should also demonstrate within their tender proposal the following assurance that they have: Capability to meet the contract requirements; Quality and experience of the team delivering the contract; including evidence of a proven track record; Ability and flexibility to deliver outputs to the agreed timescales; Value for money and added value 8. AWARD CRITERIA The contract will be awarded to the most economically advantageous tender evaluated against the following criteria. Criteria Price. Weighting % 30 Recognised qualifications and experience of key members of staff to undertake the work as specified. 30 Proven experience of providing relevant services particularly, but not limited to contracts of a like size and nature. 40 9. QUERIES To ensure a fair and transparent tender process no approach of any kind in connection with this tender should be made to any other person within, or associated with RTC North, Design Network North, or iEvo Ltd. Failure to comply may result in disqualification from the process. 10. TENDER RETURN The tendering process is being managed on behalf of iEvo by RTC North Ltd. The completed Tender and associated documents must be submitted to the RTC North office detailed below, marked FAO Zoe Gilbertson. RTC North Ltd Northern Design Centre Abbot’s Hill Baltic Business Quarter Gateshead NE8 3DF Submissions can also be made by email to [email protected] Please ensure the subject line contains the Tender Reference: DNN/Growth Project/iEvo2 Closing date for all tenders is noon on Friday 30th January 2015.
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