January 2015 Happy New Year and welcome to 2015. Now that the Ministry of Health’s review of Children’s Spectacle Subsidy has been completed, Enable New Zealand is ready to roll out the new “Enable Online with RTL” Spectacle Subsidy platform. To ensure a successful transition, Enable New Zealand will hold applications from 06th January 2015. This will allow Enable New Zealand time to ensure all required information, such as Assessor and Client details, are correct and ready for Enable Online with RTL. This will mean access to the current portal is removed and applications will not be able to be processed during this transition time. To assist you in understanding the process using “Enable Online with RTL” a training video has been developed. User notes have also been created, to assist and cover any changes to the system since the video was completed. These can be found at the following links: Training video User notes Enable Online with RTL - Spectacle Subsidy video Enable Online with RTL - Spectacle Subsidy User Notes Please review the training video and user notes to prepare for logging on to Enable Online with RTL. As advised by the Ministry, once Enable Online with RTL is in place, paper applications will no longer be accepted for spectacle subsidy applications. This will ensure that claims can be managed more efficiently thereby facilitating prompt payment. Two key benefits of the online system allow optometrists and ophthalmologist to view the child’s current annual subsidy balance, and provide the ability to save and print the claim for filing and retain for auditing purposes. Key changes to claiming are: moving fully to the Enable Online electronic claiming service single application regardless of Subsidy level - select the option if you are claiming for either the Children’s Spectacle Subsidy or the Higher Level Subsidy (not both). Key data collection changes require the capture of: reason for referral - where the referral originated from reason for the assessment – the primary presenting concern actual spectacle prescription clinical reason for prescribing an adult size frame for a child/young person clinical reason for seeking access to the subsidy outside the Clinical Guidelines (if relevant) costs to families over and above the subsidy payments. If you haven’t already registered, please go to the EMS Assessors tab on the Disability Funding Information website to register. If you work for more than one branch in your organisation, ensure all branches are included in your registration. If you have registered with Assessor Online, Enable New Zealand will distribute emails with organisation, user name and password details to the email address we hold for you in the registration database prior to the go live. Enable New Zealand has a Contact Centre to assist with any queries you may have. Details are: Phone: 0800 466 654 Email: [email protected] In summary, our roll out plan is: 06 January 2015 Current Spectacle Subsidy system taken off line Paper applications placed on hold From 07 January Data cleansing Prepare user accounts for Optometrists and Ophthalmologists who have registered with Assessor Online 20 January 2015 Enable New Zealand load January paper based applications Access permission emails distributed for user accounts 22nd January 2015 Enable Online with RTL live Note: The current process of invoices submitted to Enable New Zealand, quoting the purchase order number provided by email remains. Please forward invoices to [email protected] quoting Spectacle Subsidy in the subject Line.
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