GLOUCESTER COUNTY SCHOOL BOARD MONTHLY/ANNUAL ORGANIZATIONAL MEETING TUESDAY, JANUARY 13, 2015 Connect. Engage. Inspire. 5:30 PM – CLOSED MEETING (A135) 7:00 PM – OPEN MEETING (AUDITORIUM) THE THOMAS CALHOUN WALKER EDUCATION CENTER 6099 T.C. WALKER ROAD GLOUCESTER, VIRGINIA 23061 AGENDA I. Call to Order and Roll Call – Mr. Randy Burak, 2014 Chair, and Mr. John Hutchinson – Action II. Call for Closed Meeting – Mr. Burak – Action - Pursuant to Code of Virginia, 1950, as amended, Section 2.2-3711, (A), Subsection 1, for the discussion of personnel matters (monthly appointments, resignations, etc.); Subsection 7, for the discussion of the potential litigation; and Subsection 3, for the discussion of acquisition of real property. III. Return to Open Meeting/Certification of Closed Meeting – Mr. Burak and Ms. Betty Jane Duncan – Action - Board to reconvene into open session and certify that the Gloucester County School Board, while in closed session, discussed only public matters lawfully exempted from Open meeting requirements provided in subsection A of Section 2.2-3711; and that only public business matters that were identified in the motion convening the closed session were heard, discussed or considered. Note: Deputy Clerk to conduct poll vote on certification. IV. Moment of Silence and Pledge of Allegiance – Mr. Burak and Ms. Campbell Farina V. Personnel Items – Mr. Burak A. Approval of Monthly Personnel Appointments, Resignations, Etc. – Action VI. Additions/Changes/Adoption of Agenda – Dr. Walter Clemons and Mr. Burak – Action VII. Annual Organizational Items – Dr. Clemons and 2015 Chairperson – Action A. Call for Election of School Board Officers (Chair and Vice Chair) B. Approval of 2015 Meeting Schedule C. Approval of School Board Appointments to Boards/Commissions, etc. D. Approval of Clerk/Deputy Clerk/Acting Clerks effective January 14, 2015, through January 13, 2016: Ms. Diane Clements Gamache/Ms. Betty Jane Duncan/Dr. Walter Clemons, Mr. John Hutchinson, Dr. Chuck Wagner, and Mr. Bryan Hartley, respectively. E. Approval of Official Designees to Sign in the Superintendent’s Absence (required annually by Department of Education) for period of January 14, 2015, through January 13, 2016: Ms. Diane Clements Gamache, Mr. John Hutchinson, and Dr. Chuck Wagner. VIII. Approval of Items Contained in the Consent Agenda – 2015 Chair – Action (By Poll Vote) A. Approval of Minutes of December 9, 2014, Monthly Meeting B. Informational Central Food Service Financial Report as of November 30, 2014 C. Informational Membership Report as of December 19, 2014 D. Informational Discipline Report for December, 2014 E. Informational Visiting Teachers Report for December, 2014 F. Informational Transportation Report for December, 2014 G. Actuarial Report for Retiree Health Benefits for July 1, 2014 H. Fundraisers for Quarter Ending December 31, 2014 IX. Staff Presentations/Recognitions – 2015 Chair – Information A. Recognition of Ms. Ashley Field, Nationally Board Certified Teacher – Dr. Juanita Smith and Ms. Eileen Kersmarki B. Presentation on WHRO Impact Statement for 2013-2014 by Mr. Bert Schmidt and Mr. Brian Callahan – Dr. Clemons C. Presentation on Healthy Hunger-Free Kids Act – Mr. Steve Patton D. Updates on Boards/Commissions – SB Members X. Citizens’ Comment Period – 2015 Chair (Speakers are asked to state their name, the district in which they reside and limit their remarks to 3-5 minutes, to be determined by the Chairperson) XI. Student Advisory Committee (SAC) Items – Ms. Farina XII. School Board Members’ Items A. VSBA Capital Conference – Monday, January 26, 2015, 12:30-7:00 pm @ Richmond Marriott (Dr. Clemons and Ms. Parker are registered to attend) – 2015 Chair – Information B. VSBA Orientation for New Chairmen & Vice Chairmen – Tuesday, January 27, 2015, 8:00 am to 3:00 pm @ Richmond Marriott @ $170 per person. The Clerk would like to know if anyone would like to attend) – 2015 Chair – Information C. NSBA Annual Conference – March 21-23, 2015 in Nashville, TN @ $755 per person. The Clerk would like to know if anyone would like to attend – 2015 Chair – Information D. Other Matters as brought up by Board Members XIII. Superintendent’s Items – Dr. Clemons A. Comprehensive Plan Update B. Scheduling of Meeting w/Board of Supervisors – 7:00 pm on Thursday, January 22, 2015, Thomas Calhoun Walker Education Center (Auditorium) – Action XIV. Human Resources Items – Dr. Juanita Smith A. Monthly Departmental Report – Information XV. Budget and Finance Items – Ms. Joanne Wright A. Monthly Departmental Report – Information B. Acceptance of Donations – Action C. Informational Financial Reports: 1. November 30, 2014, Financial Report 2. December 31, 2014, Construction Financial Report 3. December 31, 2014, HVAC/Roof Financial Report D. Governor’s FY 2016 Proposed Budget Amendments - Information XVI. Administrative Items – Mr. Hutchinson A. Monthly Departmental Report – Information B. Update on Redistricting Plans – Information XVII. Instructional Items – Dr. Wagner A. Monthly Departmental Report – Information B. Continued Discussion on Field Trip Policy (Policy IICA) – Information C. Spring 2015 SOL Testing Schedule Proposal for GHS – Information XVIII. Public Announcements – 2015 Chair – Information A. Rev. Martin Luther King Holiday-Division Closed (12-Month Employee Holiday) – Monday, January 19, 2015 B. Next Special Meeting (Budget Work Session with Public Input @ 5:30 pm and Tentative Joint Meeting w/Board of Supervisors @ 7:00 pm) – Thursday, January 22, 2015, Thomas Calhoun Walker Education Center (Auditorium) C. Last Day of Second Quarter/First Semester – Friday, January 23, 2015 D. Professional Days (No Students) – Monday-Tuesday, January 26-27, 2015 E. Guest Teacher/Guest Paraprofessional Professional Development Workshop – January 27, 2015 (TCWEC Cafeteria 8 – 12 noon) F. First Day of Third Quarter/Second Semester – Wednesday, January 28, 2015 G. Guest Teacher Training for Non-degreed Applicants – January 29 & 30, 2015 (TCWEC 9:00 am – 3:30 pm) H. Report Cards Issued – Wednesday, February 4, 2015 I. Next Monthly School Board Meeting – Tuesday, February 10, 2015, 7:00 pm, Thomas Calhoun Walker Education Center XIX. Call for Adjournment – 2015 Chair - Action MEMORANDUM TO: FR: DT: RE: Diane Clements Gamache, Clerk Gloucester County School Board 804-693-1425 (O) [email protected] School Board Members/Superintendent/Deputy Clerk/Executive Leadership Team Diane Clements Gamache, Clerk of School Board January 13, 2015 Proposed Meeting Dates for 2015, and January, 2016, Annual Organizational Meeting All of the proposed 2015 monthly meeting dates are to be held on the 2nd Tuesday of the month, at 7:00 pm, in the Auditorium of the Thomas Calhoun Walker Education Center (6099 T.C. Walker Road, Gloucester, VA 23061), with closed meetings beginning at 5:30 pm. All Budget/Special Meetings, Work Sessions, and 3-Member Panel meetings will also be held at the Thomas Calhoun Walker Education Center. I have also included the previously approved budget meetings; as well as the January 2016, annual organizational/monthly meeting date; and 5:30 pm work sessions on those months without budget work sessions except July, September, November and December. 3-Member Panel meetings for Student Disciplinary Hearings will be scheduled as needed and the media notified. By adopting this schedule, all meetings shall be adjourned by 11:00 pm unless unanimously approved. Thursday, January 22, 2015 - 5:30 pm, Budget Work Session with Public Input Tuesday, February 10, 2015 - 7:00 pm, Monthly Meeting Tuesday, February 24, 2015 - 7:00 pm, Budget Work Session/Public Hearing Thursday, February 26, 2015, 5:30 pm, Budget Work Session without Public Comment/Budget Approval by SB Tuesday, March 10, 2015 - 7:00 pm, Monthly Meeting Thursday, March 26, 2015 - 7:00 pm, Joint Budget Meeting w/Board of Supervisors Tuesday, April 14, 2015 - 7:00 pm, Monthly Meeting Thursday, April 30, 2015 - 5:30 pm, Work Session Tuesday, May 12, 2015 - 7:00 pm, Monthly Meeting Thursday, May 21, 2015 - 5:30 pm, Work Session Tuesday, June 9, 2015 - 7:00 pm, Monthly Meeting Thursday, June 18, 2015 - 5:30 pm, Work Session Tuesday, July 14, 2015 - 7:00 pm, Monthly Meeting No Work Session Tuesday, August 11, 2015 - 7:00 pm, Monthly Meeting Thursday, August 20, 2015 - 5:30 pm, Work Session Tuesday, September 8, 2015 - 7:00 pm, Monthly Meeting Tuesday, September 15, 2015 - 7:00 pm, Annual Joint Meeting w/Board of Supervisors Tuesday, October 13, 2015 - 7:00 pm, Monthly Meeting Thursday, October 22, 2015 - 5:30 pm, Work Session Tuesday, November 10, 2015 - 7:00 pm, Monthly Meeting No Work Session Due to VSBA Annual Convention Tuesday, December 8, 2015 - 7:00 pm, Monthly Meeting No Work Session Tuesday, January 12, 2016 - 7:00 pm, Monthly/Annual Organizational Meeting M-PROPOSED 2015 SB.MTGS GLOUCESTER COUNTY PUBLIC SCHOOLS Approved FY 2016 Budget Calendar DAY: DATE: SCHEDULED MEETING/ACTIVITY: TIME: LOCATION OF MEETING: WEDNESDAY OCT. 1, 2014 BEGIN BUDGET DISCUSSION WITH SUPERINTENDENT N/A N/A MONDAY NOV. 3, 2014 INFORMATION DISTRIBUTED TO BUDGET HOLDERS N/A N/A MONDAY NOV. 24, 2014 INFORMATION DUE TO BUDGET & FINANCE N/A N/A DEC. 1DEC. 19, 2014 MEETINGS BETWEEN BUDGET HOLDERS AND MANAGEMENT TEAM N/A N/A MONDAY DEC. 15, 2014 RELEASE OF GOVERNOR'S BUDGET N/A N/A TUESDAY JAN. 13, 2015 UPDATE SCHOOL BOARD ON REVENUE STATUS AT MONTHLY SCHOOL BOARD MEETING PER GOVERNOR'S PROPOSED BUDGET 7:00 P.M. T.C. WALKER WEDNESDAY JAN. 14, 2015 GENERAL ASSEMBLY CONVENES N/A N/A THURSDAY JAN. 22, 2015 BUDGET WORK SESSION WITH PUBLIC INPUT 7:00 P.M. T.C. WALKER AUDITORIUM TUESDAY FEB. 10, 2015 PRESENTATION OF SUPERINTENDENT'S BUDGET AT MONTHLY SCHOOL BOARD MEETING 7:00 P.M. T.C. WALKER AUDITORIUM TUESDAY FEB. 24, 2015 BUDGET WORK SESSION AND PUBLIC HEARING 7:00 P.M. T.C. WALKER AUDITORIUM THURSDAY FEB. 26, 2014 WORK SESSION WITHOUT PUBLIC COMMENT FOR THE APPROVAL OF THE SCHOOL BOARD'S RECOMMENDED BUDGET 5:30 P.M. PROPOSED T.C. WALKER AUDITORIUM SATURDAY FEB. 28, 2015 APPROXIMATE DATE OF ADJOURNMENT OF GENERAL ASSEMBLY N/A N/A TUESDAY MAR. 3, 2015 COUNTY ADMINISTRATOR PRESENTS BUDGET TO BOS 7:00 P.M. COLONIAL COURTHOUSE TUESDAY MAR. 10, 2015 SCHOOL BOARD'S RECOMMENDED BUDGET UPDATED WITH GENERAL ASSEMBLY FINAL ACTION AT MONTHLY SCHOOL BOARD MEETING 7:00 P.M. T.C. WALKER AUDITORIUM MONDAY MAR. 23, 2015 PUBLIC HEARING ON THE COUNTY BUDGET 7:00 P.M. T.C. WALKER AUDITORIUM THURSDAY MAR. 26, 2015 JOINT MEETING WITH BOARD OF SUPERVISORS 7:00 P.M. T.C. WALKER AUDITORIUM THURSDAY APR. 16, 2015 BUDGET ADOPTION OF THE COUNTY'S FY 2016 BUDGET 7:00 P.M. COLONIAL COURTHOUSE TUESDAY MAY 12, 2015 SCHOOL BOARD APPROVES FINAL ADJUSTMENTS AT REGULAR SCHOOL BOARD MEETING 7:00 P.M. T.C.WALKER AUDITORIUM DUE DATES FOR SUBMISSION OF GLOUCESTER COUNTY SCHOOL BOARD AGENDA ITEMS BY 12:00 NOON TO BOARD CLERK (DIANE CLEMENTS GAMACHE – [email protected]) FOR ALL 2015 MONTHLY SCHOOL BOARD MEETINGS/2016 ANNUAL ORGANIZATIONAL BOARD MEETING Please Submit All Agenda Items in Adobe pdf Files! All Monthly School Board Meetings will be held on the 2nd Tuesday of each month @ 7:00 pm in the Auditorium of the Thomas Calhoun Walker Education Center MONTHLY MEETING DATE DATE ITEMS DUE TO CLERK BY NOON AGENDA PREPARATION/PUBLISH DATES January 13, 2015 Monday, January 5, 2015 Tuesday-Wednesday, January 6-7, 2015 February 10, 2015 Monday, February 2, 2015 Tuesday-Wednesday, February 3-4, 2015 March 10, 2015 Monday, March 2, 2015 Tuesday-Wednesday, March 3-4, 2015 April 14, 2015 Monday, March 30, 2015 * Tuesday-Wednesday, March 31-April 1, 2015 May 12, 2015 Friday, May 1, 2015 ** Tuesday-Wednesday, May 5-6, 2015 June 9, 2015 Monday, June 1, 2015 Tuesday-Wednesday, June 2-3, 2015 July 14, 2015 Monday, July 6, 2015 Tuesday-Wednesday, July 7-8, 2015 August 11, 2015 Monday, August 3, 2015 Tuesday-Wednesday, August 4-5, 2015 September 8, 2015 Monday, August 31, 2015 Tuesday-Wednesday, September 1-2, 2015 October 13, 2015 Monday, October 5, 2015 Tuesday-Wednesday, October 6-7, 2015 November 10, 2015 Monday, November 2, 2015 Tuesday-Wednesday, November 3-4, 2015 December 8, 2015 Monday, November 30, 2015 Tuesday-Wednesday, December 1-2, 2015 January 12, 2016 Monday, January 4, 2016 Tuesday-Wednesday, January 5-6, 2016 * - Due to Spring Break, April 6-10, 2015 (Division Closed) ** - Due to VASS/DOE Annual Superintendents Conference, May 3-6, 2015 END:dcg 12/17/2014 SB AGENDA DUE DATES 2015 GLOUCESTER COUNTY SCHOOL BOARD PROPOSED APPOINTMENTS TO BOARDS, COMMISSIONS, & COMMITTEES JANUARY – DECEMBER 2015 (Proposed @ January 13, 2015, Annual Organizational/Monthly School Board Meeting) Committee, Board, Commission, etc.: Local/In-House SB Representative/Designee & Alternate (if applicable): Chairperson/Facilitator/ or Staff Representative: Career/Technical Education Advisory Council Mr. Kevin Smith/ Mr. Charles Records Mr. Bryan Hartley Facilities Use Committee Mr. Troy Andersen/ Ms. Anita Parker Mr. John Hutchinson GCPS Educational Foundation Ms. Kim Hensley/Ms. Parker Dr. Walter Clemons Redistricting Committee Mr. Andersen/Mr. Records Mr. Hutchinson School Board Scholarship Committee Ms. Hensley/Mrs. Carla Hook Ms. Joanne Wright Student Disciplinary Committee (3-Member Panel) Ms. Hensley/Mrs. Hook and and Mr. Smith (Mr. Andersen-Alternate) Mr. Hartley Safety Advisory Committee Mr. Smith/Ms. Parker Ms. Shirley Chirch Chesapeake Bay Governor’s School (CBGS) Advisory Board Mrs. Hook CBGS Director County CIP Advisory Committee Mr. Andersen County Administrator Middle Peninsula Regional Special Education Board Mr. Randy Burak Annual Supt. In Charge New Horizons (NH) Board of Trustees Mr. Records New Horizons Director Parks and Recreation (PR) Advisory Board Mr. Burak Parks/Recreation Director Voting Delegate to 2015 VSBA Annual Convention 2015 SB Chair/Vice Chair (Alternate) VSBA (November 2015) WHRO HRETA Educational Advisory Committee (EAC) Ms. Hensley WHRO HRETA EAC Chair Non-Local/Other SB APPOINTMENTS 2015 PROPOSED 12/9/2014:dcg GLOUCESTER COUNTY SCHOOL BOARD APPROVED APPOINTMENTS TO BOARDS, COMMISSIONS, & COMMITTEES JANUARY – DECEMBER 2014 (Approved @ January 14, 2014, Annual Organizational/Monthly School Board Meeting) Committee, Board, Commission, etc.: Local/In-House SB Representative/Designee & Alternate (if applicable): Chairperson/Facilitator/ or Staff Representative: Career/Technical Education Advisory Council Mr. Kevin Smith/ Mr. Charles Records Mr. Bryan Hartley Facilities Use Committee Mr. Troy Andersen/ Ms. Anita Parker Mr. John Hutchinson GCPS Educational Foundation Ms. Kim Hensley/Ms. Parker Dr. Walter Clemons School Board Scholarship Committee Ms. Hensley/Mrs. Carla Hook Ms. Joanne Wright Student Disciplinary Committee (3-Member Panel) Ms. Hensley/Mrs. Hook and and Mr. Smith (Mr. Andersen-Alternate) Mr. Hartley Safety Advisory Committee Mr. Smith/Ms. Parker Ms. Shirley Chirch Chesapeake Bay Governor’s School (CBGS) Advisory Board Mrs. Hook CBGS Director County CIP Advisory Committee Mr. Andersen County Administrator Middle Peninsula Regional Special Education Board Mr. Randy Burak Annual Supt. In Charge New Horizons (NH) Board of Trustees Mr. Records New Horizons Director Parks and Recreation (PR) Advisory Board Mr. Burak Parks/Recreation Director Voting Delegate to 2014 VSBA Annual Convention Mr. Burak/Mr. Smith (Alternate) VSBA (November 2014) WHRO HRETA Educational Advisory Committee (EAC) Ms. Hensley WHRO HRETA EAC Chair Non-Local/Other SB APPOINTMENTS 2014 APPROVED 12/9/2014:dcg Virginia Department of Education Authorization of Signature in Absence of Division Superintendent Gloucester County Public Schools The School Board of the Country , City, or Town of Gloucester County at a meeting held on ----'+-L...J'--1--=:::...=::_:_-'approved and authorized the person(s) listed below to sign all Virginia Department of Education reports, documents, requisitions , and other official correspondence in the absence of the Division Superintendent. Clerk of the Board Assistant Superintendent Assistant Superintendent Clerk of School Board/SSWS/ERNExec.Asst. Assistant Superintendent-Administrative Services Assistant Superintendent-Instructional Services Signature: Signature: Signature: Signature on File Signature on File Signature on File Authorization Approved Authorization Approved Authorization Approved through : January 15, 2014 through : January 15, 2014 through: January 15, 2014 Extended through : / / ____,_/+I_1_:._'/--1•-~-=--0_J5_ _ Extended through : } / __._/-l•-/__,l/-_,(--=~=-=-=-O.:..:=J.5=--- L L Extended through: 5 --=-'+-=-J_T---4L-~-O_/--'--11 orization action was approved and incorporated in the minutes of said School Board on the Signature of School Boar (1eof(;E C. Su~AJ<. Printed Name of School Board Chair Printed Name of Date: I } I '1- J Ao I tf- Mail to: Virginia Department of Education Educational Applications 22nd Floor P.O .Box 2120 Richmond , VA 23218-2120 f- ~-to VJ~tu_ ML6t.tlA4 @ Oo6 I}JS/::Ao•tj- ~ Page 1 of 1 Printed on Tue Jan 14 08:56:43 EST 2014 RECORDED MINUTES OF THE GLOUCESTER COUNTY SCHOOL BOARD GLOUCESTER, VIRGINIA DECEMBER 9, 2014 The regular monthly meeting of the Gloucester County School Board was held on Tuesday, December 9, 2014. The Chairperson called the meeting to order at 5:30 pm at the Thomas Calhoun Walker Education Center. I. ROLL CALL Roll call was taken by the Acting Clerk, and the following persons were recorded as present: George R. (Randy) Burak, Chairperson, Troy M. Anderson, Kimberly (Kim) E. Hensley, Carla B. Hook, Anita F. Parker, Charles B. Records, and Kevin M. Smith, Members. Also present for the closed meeting: Walter R. Clemons, Ph.D., Superintendent of Schools, and John E. Hutchinson, Assistant Superintendent for Administrative Services and Acting Clerk. II. CALL FOR CLOSED MEETING At 5:42 pm, a motion was made by Mr. Records, seconded by Ms. Parker, and unanimously approved to adjourn for a closed session, pursuant to Code of Virginia, 1950, as amended, Section 2.2-3711 (A), Subsection 1, for the discussion of personnel matters (monthly appointments, resignations, etc.). At 6:32 pm, the Chairperson declared a recess, and the meeting was relocated to the Thomas Calhoun Walker Education Center auditorium. III. RETURN TO OPEN MEETING/CERTIFICATION Note: Ms. Diane Clements Gamache, Clerk, recorded the remainder of the meeting. The Clerk noted that all members were present for the open meeting. At 7:00 pm, a motion was made by Mr. Smith to reconvene the meeting into open session and certify that the Gloucester County School Board, while in closed session, discussed only public matters lawfully exempted from open meeting requirements provided in Subsection A of Section 2.2-3711 and that only public business matters that were identified in the motion convening the closed session were heard, discussed or considered. The motion was seconded by Ms. Hensley and approved as follows: Mr. Andersen Ms. Hensley Mrs. Hook Ms. Parker Aye Aye Aye Aye Mr. Records Mr. Smith Mr. Burak Aye Aye Aye IV. MOMENT OF SILENCE/PLEDGE OF ALLEGIANCE – Ms. Campbell Farina, SAC representative, led the Board and citizens in a moment of silence followed by the Pledge of Allegiance to the flag of the United States of America. V. PERSONNEL ITEMS A. Approval of Monthly Personnel Actions — A motion was made by Mr. Records, seconded by Mr. Andersen, and unanimously adopted to approve the monthly listing of personnel appointments, staff leave, and contract changes (approved copies attached to minutes). RECORDED MINUTES OF THE DECEMBER 9, 2014 GLOUCESTER COUNTY SCHOOL BOARD MEETING VI. PAGE 2 of 7 ADDITIONS/CHANGES/ADOPTION OF AGENDA Dr. Clemons recommended the following changes to the revised agenda (attached to minutes) as published: Moving policy, File JHCH from Consent to Item C under Administrative Services’ Items; and re-ordering School Board Members Items’ immediately following Citizens’ Comment Period. A motion was made by Mr. Smith, seconded by Mr. Records, and unanimously adopted to approve the agenda as amended. VII. APPROVAL OF ITEMS CONTAINED IN THE CONSENT AGENDA A motion was made by Mr. Smith to approve the Consent Agenda as amended (listed below). Motion was seconded by Mr. Andersen and approved with a roll call vote: Mr. Andersen Ms. Hensley Mrs. Hook Ms. Parker Aye Aye Aye Aye Mr. Records Mr. Smith Mr. Burak Aye Aye Aye ITEMS CONTAINED WITHIN THE CONSENT AGENDA: A. Approval of Minutes of November 5, 2014 Special (3-Member Panel Hearing) Meeting B. Approval of Minutes of November 11, 2014, Monthly Meeting C. Approval of Policy Manual Update a. IF-R: Program of Studies (revision) D. Informational Central Food Service Financial Report as of October 31, 2014 E. Informational Membership Report as of November 21, 2014 F. Informational Suspension Report for November, 2014 G. Informational Visiting Teachers Report for November, 2014 H. Informational Transportation Report for November, 2014 VIII. STAFF PRESENTATIONS/RECOGNITIONS A. Presentation of Diplomas to GHS Winter Graduates – Dr. Toni Childress, GHS Staff, Mr. Nate Collins, GHS Principal, and Mr. Burak awarded diplomas to the GHS winter graduates. Students present who received their diplomas were: Rebecca Gayle Allen, John Raye Gaddis, Ashley Michelle Kearns, Alexandra Judith Rodriguez, Sebastian Leigh Sain (Advanced Diploma), Justin Raye Schultz, and Travor Jameel Wilson. Three other graduates were not present: Cassidy Reid Preston, James Jack Spence, and Keith Randall Thrift, Jr. B. Recognition of Mr. Rusty West, Project Lead the Way Teacher – Dr. Wagner congratulated Rusty West for receiving the Project Lead the Way National Teacher of Excellence Award. Mr. West was one of six instructors recognized on the national level for their outstanding commitment to educating students in the STEM disciplines and preparing them with the skills to be successful in college and their careers. C. Updates on Boards/Commissions by School Board Members – There were none. RECORDED MINUTES OF THE DECEMBER 9, 2014 GLOUCESTER COUNTY SCHOOL BOARD MEETING IX. PAGE 3 of 7 CITIZENS’ COMMENT PERIOD Mr. Burak asked if there were any persons present who wished to address the Board. He asked that all persons state their name, the district in which they reside and to limit their remarks to two (2) minutes or less. He stated that Mr. Ted Wilmot, County Attorney, would act as the official time-keeper. The following citizens came forward to speak: Steve Sikes-Nova (teacher/GEA spokesperson) Brian McGovern (President of GEA) Ralph VanNess (Ware) Donna Pierce Freeman (teacher/Ware) Pastor Fred Carter (Gloucester) Gavin Grimm (student) Deirdre Grimm (Gloucester) Jacklynn Lehiff (Abingdon) Scott Williams (Abingdon) Savannah Williams (Abingdon) Kathryn Lindsay (Abingdon) Dianne Carter deMayo (Hayes) Andrew Palas (Gloucester Point) Amy VonFossen (Ware) Adam Carpenter (Gloucester Point) Campbell Farina (Abingdon) Karen Pauley (White Marsh) Barbara King (Abingdon) Mike Enz (Abingdon) Catherine Foley (Abingdon) Marc Farina (Abingdon) Reese Williams (Ware) Howard Mowry (Gloucester Point) Paul Martin (Gloucester Point) Janet West Linda Wall (Buckroe Beach) Don Mitchell (York) David Wilcox (York) Terry Brennan (Abingdon) Michelle Larson (York) Maritza Cooper (Petsworth) Ira Johnson (Petsworth) Gabrielle Johnson (Ware) Christina Klein (Hayes) Alex Westfall (Gloucester) Jacob Hangdahl (Hayes) Kelly Williams (Gloucester Point) Note: Change in Order of Items XII. SCHOOL BOARD MEMBERS ITEMS A. VSBA Capital Conference – Monday, January 26, 2015 at the Richmond Marriott @ $170 per person. Board members should contact the Clerk for pre-registration purposes if they would like to attend. RECORDED MINUTES OF THE DECEMBER 9, 2014 GLOUCESTER COUNTY SCHOOL BOARD MEETING XII. PAGE 4 of 7 SCHOOL BOARD MEMBERS ITEMS – continued B. Adoption of Resolution re: Funding of Public Education in Virginia – Mr. Burak stated that a resolution proposed in conjunction with the Virginia School Boards Association and the Virginia Association of School Superintendents, was included in the agenda regarding calling upon the Virginia General Assembly to immediately increase the state’s share of funding for public education to the level of quality that is prescribed by them in the Standards of Quality and expected by all of the Commonwealth’s citizens. A motion was made by Mr. Andersen and seconded by Ms. Parker to adopt the resolution as presented. The Clerk recorded the following vote: Mr. Smith Mr. Records Mr. Andersen Mrs. Hook C. Aye Aye Aye Aye Ms. Parker Ms. Hensley Mr. Burak Aye Aye Aye Other Matters as brought up by Board Members 1. Discussion of Use of Restrooms/Locker Room Facilities – Mr. Burak stated that a motion had been postponed at the November 11, 2014, until the December 9, 2014, meeting and was in order for consideration at this time. He read the motion to be considered as recorded in the November 11, 2014 minutes: “Mrs. Hook read the following resolution and made a motion to adopt said resolution: Whereas the GCPS recognizes that some students question their gender identities, and Whereas the GCPS encourages such students to seek support, advice, and guidance from parents, professionals and other trusted adults, and Whereas the GCPS seeks to provide a safe learning environment for all students and to protect the privacy of all students, therefore It shall be the practice of the GCPS to provide male and female restroom and locker room facilities in its schools, and the use of said facilities shall be limited to the corresponding biological genders, and students with gender identity issues shall be provided an alternative appropriate private facility. The motion was seconded by Mr. Records.” A motion was made by Mr. Records, and seconded by Mr. Andersen to bring the original motion back to the table for a vote. Mr. Andersen stated that he would like to politely request from one Board member to another that anyone recuse themselves from voting if they felt they had a conflict of interest, pursuant to Code of Va, 1950, as amended, Section 2.2-3100 or Board policy, File BBFA. Following comments by each Board member, the Clerk polled on the postponed motion under consideration (carried 6 to 1): Ms. Parker Ms. Hensley Mrs. Hook Mr. Andersen Aye Naye Aye Aye Mr. Smith Mr. Records Mr. Burak Aye Aye Aye RECORDED MINUTES OF THE DECEMBER 9, 2014 GLOUCESTER COUNTY SCHOOL BOARD MEETING X. PAGE 5 of 7 STUDENT ADVISORY COMMITTEE (SAC) ITEMS) – Ms. Farina had no items. RECESS – At 9:18 pm, the Chair called for a 5-10 minute recess. At 9:28 pm, he called the meeting back to order. XI. SUPERINTENDENT’S ITEMS A. Comprehensive Plan Update/Reminder of Next Meeting Date – Dr. Clemons reminded Board members and the public that the next Comprehensive Plan development meeting would be held on Wednesday, December 17, 2014, 7:00 pm at the Thomas Calhoun Walker Education Center. He stated that the School Board would have the final decision on the Comprehensive Plan. B. Discussion of Possible Additional Budget Meeting with Board of Supervisors – Dr. Clemons stated that he would speak with Ms. Brenda Garton, County Administrator, about the possibility of holding another joint budget work session with the Board of Supervisors, as this was discussed at the September joint meeting and the School Board was again receptive. Mrs. Hook asked if it might be possible to hold a 1-hour meeting with the local and state legislators prior to the opening of the General Assembly, and Dr. Clemons stated that he would check into it and get back to the Board. XIII. HUMAN RESOURCES ITEMS A. Monthly Departmental Report – Dr. Juanita Smith, Director of Human Resources, presented information on the activities of the department during the month, and expressed her appreciation to her staff. She also announced that Ms. Ashley Field had recently earned Nationally Board Certified Teacher status and Mr. Andersen asked that she be recognized at the January Board meeting. XIV. ADMINISTRATIVE ITEMS A. Monthly Departmental Report – Mr. Hutchinson reviewed departmental activities accomplished during the month. B. Update on Redistricting Plans – Mr. Hutchinson stated that preliminary numbers would suggest that attendance zones would remain the same for middle schools when Page opens; however, they are continuing to monitor elementary school numbers. Mr. Records asked if information on previous studies on the Page site, etc. had been sent to the Board of Supervisors. Dr. Clemons and Mr. Hutchinson both noted that they would check. C. Policy JHCH: School Meals and Snacks (new) – A motion was made by Mr. Smith, seconded by Mr. Records and unanimously approved to adopt File JHCH: School Meals and Snacks as a first and second reading. Mrs. Hook asked if Food Service could make a 10 minute presentation on the status of the School Lunch Act at a future work session, and Mr. Hutchinson agreed to pursue this. XV. INSTRUCTIONAL ITEMS A. Monthly Departmental Report – Dr. Wagner reviewed highlights of the month from Instructional Services. RECORDED MINUTES OF THE DECEMBER 9, 2014 GLOUCESTER COUNTY SCHOOL BOARD MEETING XV. PAGE 6 of 7 INSTRUCTIONAL ITEMS – continued Mrs. Hook asked that a report be given to the Board in January on the Adaptive Tests for 6 graders. th B. Continued Discussion on Field Trip Policy (Policy ICA) – Dr. Wagner stated that a VML supplemental policy might be available on an annual basis to cover international travel but stated that there were several options available. It was agreed that he would present different options for the Board at a work session in January or February. C. Update on Naviance: College and Career Readiness Solutions – Dr. Wagner informed the Board that staff would pursue using Naviance as a sole source since no others were available as a result of the RFP/bid process. XVI. BUDGET AND FINANCE ITEMS A. Monthly Departmental Report – Ms. Joanne Wright, Director of Budget and Finance, highlighted tasks and accomplishments of the Budget and Finance Office, and expressed her appreciation to her staff. B. Acceptance of Donations -- Ms. Wright highlighted the donations received by the division totaling $564.44. A motion was made by Mr. Records and seconded Mr. Smith to accept with grateful appreciation the donations as outlined. The Clerk polled the Board as follows: Ms. Parker Ms. Hensley Mrs. Hook Mr. Andersen Aye Aye Aye Aye Mr. Smith Mr. Records Mr. Burak Aye Aye Aye C. Financial Reports – Ms. Wright presented the following reports that were accepted by the Board as information: 1. October 30, 2014 Financial Report 2. November 25, 2014 Construction Financial Report 3 November 25, 2014, HVAC/Roof Financial Report XVII. PUBLIC ANNOUNCEMENTS Mr. Burak read the following public announcements: A. Next GCPS Comprehensive Plan Meeting – Wednesday, December 17, 2014, 7:00 pm @ the Thomas Calhoun Walker Education Center (Cafeteria) B. Winter Break-Division Closed – Monday-Friday, December 22, 2014-January 2, 2015 – Note: Monday-Tuesday, December 22 (Full)-23 (Half), 2014, are 12-Month Employee Work Days C. Teachers/Students Return from Winter Break – Monday, January 5, 2015 D. Next Monthly and Annual Organizational School Board Meeting – Tuesday, January 13, 2015, 7:00 pm @ the Thomas Calhoun Walker Education Center (Auditorium) Mr. Burak asked Board members to consider leadership roles for the January 13, 2015, organizational meeting and let others know if they were interested the Chair/Vice Chair position. RECORDED MINUTES OF THE DECEMBER 9, 2014 GLOUCESTER COUNTY SCHOOL BOARD MEETING PAGE 7 of 7 Mr. Burak requested additional information on the use of a PR consultant for such items as redistricting, the new Page Middle School and the budget process. Dr. Clemons stated that he would bring back a recommendation to the Board. Mr. Records asked if Dr. Clemons would be prepared to give an assessment/synopsis of his first 90 days at the January meeting and Dr. Clements assured him that he would. XVIII. CALL FOR ADJOURNMENT At 10:10 pm, there being no further business, a motion was made by Ms. Parker, seconded by Mrs. Hook, and unanimously approved to adjourn the regular monthly meeting of December 9, 2014, until the next monthly and annual organizational meeting at 7:00 pm on Tuesday, January 13, 2015, at the Thomas Calhoun Walker Education Center (Auditorium). George R. (Randy) Burak, Chairperson Diane Clements Gamache, Clerk John E. Hutchinson, Acting Clerk Attachments (3): To be bound with the official minutes once approved. 1. Bound Agenda for December 9, 2014, Monthly Meeting 2. Revised Agenda for December 9, 2014, Monthly Meeting 3. Approved Monthly and Supplemental Personnel Listing END DCG/JEH/:bjd MIN-12-09-14 Connect. Engage. Inspire. GLOUCESTER COUNTY SCHOOL BOARD The Thomas Calhoun Walker Education Center 6099 T.C. Walker Road Gloucester, Virginia 23061 SCHOOL BOARD AGENDA ITEM CENTRAL FOOD SERVICE MONTHLY FINANCIAL STATEMENT AS OF NOVEMBER 30, 2014 CHECKING BALANCE 11/01/14 $ LOCAL SALES CAFÉ PREPAY PAYMENTS FEDERAL REIMBURSEMENT STATE REIMBURSEMENT HEAD START CHECKING ACCOUNT INTEREST REBATES CATERING REVENUE RETURN CHECK FEES RETURN CHECK COLLECTIONS RETURN CHECKS 65,888.42 20,410.60 146,136.77 95.66 58.00 ( 40.00) TOTAL MONTHLY REVENUE PAYROLL EXPENDITURES 232,784.45 $ 219,518.88 26,081.74 TOTAL MONTHLY EXPENDITURES CHECKING BALANCE 10/31/14 STATE REIMBURSEMENT FEDERAL REIMBURSEMENTS HEAD START UNCOLLECTED BAD CHECKS DEPOSITS NOT REFLECTED REBATES CATERING REFUNDS 245,600.62 $ 158.12 87,389.55 63,039.39 44,805.00 PAYABLE TOTAL ADJUSTED BALANCE 878,469.20 84,136.77 2,531.56 RECEIVABLE TOTAL VENDOR DISBURSEMENTS INTERNAL CHARGES/PHONE OUTSTANDING CHECKS JUL/AUG 15 ESTIMATED PAYROLL 891,285.37 107,844.39 $ 858,014.36 GLOUCESTER COUNTY PUBLIC SCHOOLS OFFICE OF STUDENT SERVICES BRYAN L. HARTLEY MEMBERSHIP REPORT 2014-2015 DATE: December 18, 2014 TOTAL MEMBERSHIP Abingdon Kindergarten Grade 1 Grade 2 Grade 3 Grade 4 Grade 5 TOTAL Total No. No. of Students Classes 97 4 97 4 95 5 101 5 82 4 112 5 584 27 Total No. No. of Students Classes Botetourt Kindergarten 85 4 Grade 1 79 4 Grade 2 104 5 Grade 3 78 4 Grade 4 79 4 Grade 5 114 5 TOTAL 539 26 Achilles Kindergarten Grade 1 Grade 2 Grade 3 Grade 4 Grade 5 TOTAL Total No. No. of Students Classes 54 3 81 4 72 3 59 3 83 4 84 4 433 21 Total No. No. of Students Classes Petsworth Kindergarten 54 3 Grade 1 46 3 Grade 2 47 3 Grade 3 55 3 Grade 4 53 3 Grade 5 64 3 TOTAL 319 18 Regional 9 2 Bethel Kindergarten Grade 1 Grade 2 Grade 3 Grade 4 Grade 5 TOTAL Total No. No. of Students Classes 89 4 85 4 79 4 83 4 80 4 86 4 502 24 GED and RASP students are included in their respective school total Page Grade 8 TOTAL RASP* GHS Grade 9 Grade 10 Grade 11 Grade 12 TOTAL GED* RASP* Total No. Students 390 390 5 Total No. Students 480 453 413 404 1750 3 15 New Horizons Students Grade 3 Grade 4 Grade 8 Grade 10 Grade 11 Grade 12 TOTAL 1 1 3 1 1 3 10 5405 Total No. Students 440 448 888 1 Peasley Grade 6 Grade 7 TOTAL RASP* MEMBERSHIP BY GRADE K 1 2 379 388 397 3 4 5 6 7 8 9 10 11 12 376 377 460 440 448 390 480 453 413 404 **New Horizon students are included in respective school's total TOTAL 5405 ABG Out In ACH Out In BET Out In BOT Out In PETS Out In PAGE Out In PEA Out In Monthly Total YTD Out In Out In GHS Out In EXTREMELY SERIOUS* ASSAULT - staff without weapon (BA2) ASSAULT - student without weapon (BA4) BULLYING (BU1) DRUGS - bringing, possessing, use (DR1) OFFENSIVE TOUCHING - against student (SX2) THREATENING - against staff (TI1) 0 0 0 0 0 0 THREATENING - against student (TI2) WEAPON - knife with a blade 3" or more (WP5) 2 1 1 1 0 0 0 0 0 1 3 2 4 1 2 0 0 0 0 0 0 3 0 2 8 0 7 0 0 0 0 3 2 0 2 5 0 3 0 3 1 2 0 1 1 1 0 15 3 4 14 0 0 8 4 0 3 0 0 1 1 0 0 0 0 0 2 1 8 19 9 0 6 24 3 27 12 8 7 3 0 2 3 1 2 82 6 26 61 7 1 34 16 1 21 0 7 2 1 1 0 0 0 0 Serious Offenses 1 1 1 1 1 1 1 1 4 1 4 1 2 1 1 1 1 2 2 1 1 2 1 1 1 1 1 WEAPON - razor blades/box cutters (W8P) CHEATING/LYING/FORGERY (S2V) OTHER VIOLATIONS NOT LISTED (S3V) TOTAL SERIOUS TOTAL SUSPENSIONS--EXTREMELY SERIOUS 1 0 0 0 0 0 0 0 1 0 0 0 Total Suspensions ALL CATEGORIES 1 0 0 0 1 0 7 4 4 4 3 TOTAL YEAR TO DATE ALL CATEGORIES 4 0 2 2 2 3 17 10 13 12 19 1 3 0 5 12 1 14 0 3 37 0 1 1 4 30 3 8 3 13 14 37 33 66 174 317 24 26 61 91 205 33 0 2 66 174 317 7 5 1 3 5 2 1 3 1 1 3 1 2 4 0 3 0 8 0 TOTAL RECOMMENDATIONS FOR LONG TERM TOTAL RECOMMENDATIONS FOR EXPULSION 2 Number of Students w/multiple out-of-school suspensions: 3 offenses 4 offenses 5 or more offenses *Students should not receive an in-school suspension for these offenses **Only offenses that have been violated are being reported 1 5 4 0 3 0 0 1 2 11 11 41 64 152 310 2 22 7 December 1 2 1 MONTHLY SUSPENSION REPORT** 2 2 1 VERBAL/PHYSCIAL CONFRONTATION no injury (F1T) FIGHTING - minor or no injury (FA2) THEFT - without force (TH1) TOBACCO - use/possession/sale (TB1) TOBACCO - paraphernalia (T4B) TECHNOLOGY - unauthorized use (T1C) TECHNOLOGY - violate Use Policy (T3C) VANDALISM (VA1) WEAPON - chemical (W2P) WEAPON - toy or look-a-like (W3P) 1 14 3 2 11 2014-2015 ATTENDANCE - excessive tardies, leaving school grounds, truancy (A1T) CELL PHONE (C2M) DISRESPECT - minor (D1C) DEFIANCE - minor (D2C) DISRUPTIVE DEMONSTRATION (D3C) DISTRUPTIVE/OBSCENE LITERATURE (D4C) CLASS DISRUPTION (D5C) OBSCENE LANGUAGE/GESTURES (D6C) INSUBORDINATION - minor (D8C) GLOUCESTER COUNTY PUBLIC SCHOOLS Office of Student Services Bryan L. Hartley, Director, 804-693-7856 Page Call, Visiting Teacher, 804-693-4168 Toni Childress, Truancy Officer 804-693-7783 Barry Williams, Visiting Teacher, 804-693-4313 6099 T. C. Walker Road Gloucester, VA 23061 FAX: 804-693-7859 Visiting Teachers The following is a summary of the activities for the month of December 2014 Call Childress Williams Total Initial Evaluations Received 11 0 6 17 Triennial Evaluations Received 0 0 3 3 0 0 Eligibility Meeting for Sp. Ed. Evaluations Parent Conferences/Interviews 26 24 16 66 Agency Referrals 3 12 0 15 Conferences/School Personnel 18 24 19 61 Homebound Meetings 4 3 5 12 Professional Development/Faculty Meetings 1 0 0 1 1 10 17 3 8 1 0 0 2 0 18 3 14 1 1 0 1 FAPT Meetings Attendance (Referrals, Dropouts, Withdrawals, and letters) School-based intervention meetings Court Services Referrals/Interventions Home visits Truancy Court Initial Hearing 1 9 1 0 4 0 Truancy Court Review Total Evaluations Received Year to Date 66 65 131 Attendance Referrals Year to Date 21 6 27 Connect. Engage. Inspire. GLOUCESTER COUNTY SCHOOL BOARD The Thomas Calhoun Walker Education Center 6099 T.C. Walker Road Gloucester, Virginia 23061 SCHOOL BOARD AGENDA ITEM MEETING DATE: January 13, 2015 AGENDA SUBJECT: Transportation Report ATTACHMENTS: Transportation Report TYPE OF AGENDA ITEM: X CONSENT REGULAR DEPARTMENTAL REPORT/PRESENTATION X INFORMATION ONLY – NO DISCUSSION INFORMATION ONLY – DISCUSSION ACTION BACKGROUND / SUMMARY: December MONTHLY DAILY AVERAGE ANNUAL ANNUAL DAILY AVERAGE 1. SUBSTITUTE REQUIREMENTS * Trained New * Contracted drivers lost due to retirement or resignation. 266 1 0 17.79 0.07 863 13 0 12.16 0.19 2. MAINTENANCE WORKLOAD * Workorders * Breakdowns 81 3 5.4 0.02 297 12 4.2 0.16 3. FIELD TRIP REQUIREMENTS 58 3.87 281 3.96 4. SPARE BUS USAGE ( All spares are 10+ years, and have over 100,000 miles). 126 8.4 465 6.55 0 0 0 0 4 1 0.056 0.014 1 0 $3,858.89 5. SCHOOL BUS ROUTE ADJUSTMENTS * Student loads adjusted * New routes added 6. ACCIDENTS * Non-driver fault * Driver fault * Repair cost 7. BUS UTILIZATION DATA * Registered students * Miles traveled (month) * Number bus stops 4,364 89,410 2,787 8. SPECIAL EDUCATION DATA * Registered students * Miles traveled (month) 165 37,922 9. DRUG & ALCOHOL TESTS * Drug * Alcohol 20 4 43 9 REQUESTED ACTION: That the School Board accepts this report as information. FOR MORE INFORMATION, CONTACT PRESENTER: Name: Anne Lanan, Director of Transportation Phone: (804) 693-1470 E-mail: [email protected] Connect. Engage. Inspire. GLOUCESTER COUNTY SCHOOL BOARD The Thomas Calhoun Walker Education Center 6099 T.C. Walker Road Gloucester, Virginia 23061 SCHOOL BOARD AGENDA ITEM MEETING DATE: January 13, 2015 AGENDA ITEM: Actuarial Report for Retiree Health Benefits ATTACHMENTS: Actuarial Report for July 1, 2014 TYPE OF AGENDA ITEM: X MINUTES OR CONSENT PRESENTATIONS & REPORTS REGULAR X INFORMATION ONLY DISCUSSION ONLY DISCUSSION AND/OR DECISION BACKGROUND / SUMMARY: Governmental Accounting Standard Board Statement 45 requires local governments to actuarially value other post-employment benefits (OPEBs) and report this obligation as a liability on the financial reports. Prior to this standard most OPEBs were financed on a pay-as-you–go basis with financial reporting occurring only when the promised benefits are paid. This standard recognizes the liability over an employee’s typical years of service. For the division this report covers health insurance benefits only. This valuation must be updated biennially and is incorporated in the CAFR for the county. The school division currently pays retiree benefits on a pay-as-you–go basis. The average annual expenditure for the previous five fiscal years is $122,400, with the present year trending below this amount. Changes to retiree health benefits effective July 1, 2008 have stabilized this cost. REQUESTED ACTION: No action requested; this report is submitted to the School Board for informational purposes only. FOR MORE INFORMATION, CONTACT PRESENTER: Name: Joanne C. Wright, Director of Budget and Finance Phone: (804) 693-7811 E-mail: [email protected] Gloucester County Public Schools Post-Retirement Benefits Plan Actuarial Report Valuation Date: July 01, 2014 Fiscal Year End: June 30, 2015 GASB 45 October 2014 Submitted by: BPS&M, LLC, a Wells Fargo Company 9020 Stony Point Parkway, Suite 200 Richmond, VA 23235 804-267-3000 Table of Contents I. Actuarial Certification 1 II. Executive Summary 2 III. Assets 3 IV. Disclosures and Annual Required Contributions 4 V. Annual OPEB Cost and Net OPEB Obligation 5 VI. Participant Demographics 7 VII. Actuarial Method and Assumptions 8 VIII. Plan Provisions 11 IX. Glossary 12 I. Actuarial Certification Purpose and Use Bryan, Pendleton, Swats & McAllister, LLC (A Wells Fargo Company) is pleased to present this report to the Gloucester County Public Schools, which provides a determination of the liability and annual required contribution for their employees' postretirement medical plans under government accounting standards. This report reflects our understanding of Statement No. 45 of the Governmental Accounting Standards Board for Accounting and Financial Reporting by Employers for Postemployment Benefits Other Than Pensions (GASB 45). Data The actuarial valuation shown in this report has been prepared using employee data and plan documentation furnished by the Gloucester County Public Schools. We have reviewed the data used for this valuation for reasonableness and internal consistency, and, to the best of our knowledge, there are no material limitations to the data provided. We have not performed a formal audit of the data. Summaries of the census data and plan provisions can be found in the Participant Demographics section of this report. Assumptions, Methods, and Procedures The actuarial calculations contained in the report are built on deterministic actuarial modeling, making a single determination of liabilities and costs. These actuarial calculations are based on a combination of demographic and asset data as well as assumptions concerning future changes in these data. As such, the actuarial calculations contained herein are an estimate of projected future occurrences. Regulatory Issues The determinations of this report have been prepared based on applicable guidance provided by the Governmental Accounting Standards Board, including, but not limited to, GASB Statement No. 45. The results comply with the requirements of Statement No. 45 of the Governmental Accounting Standards Board. Professional Qualifications This report has been prepared under the supervision of Meena K. Nooe, A.S.A., M.A.A.A., a consulting actuary with Bryan, Pendleton, Swats and McAllister, LLC, who has met the Qualification Standards of the American Academy of Actuaries to render the actuarial opinions herein. To the best of our knowledge, this report has been prepared in accordance with generally accepted actuarial standards, including the overall appropriateness of the analysis, assumptions, and results. This report conforms to appropriate Standards of Practice as promulgated from time to time by the Actuarial Standards Board, whose standards form the basis for the actuarial report. We are not aware of any direct or indirect financial interest or relationship, including investment management or other services that could create, or appear to create, a conflict of interest that would impair the objectivity of our work. 10/28/2014 Meena K. Nooe, A.S.A, M.A.A.A. Consulting Actuary Date 10/28/2014 Cory E. Miller Actuarial Analyst Date BPS&M, LLC, A Wells Fargo Company 1 II. Executive Summary An actuarial valuation of the postretirement medical insurance benefits provided by the Gloucester County Public Schools has been performed as of July 1, 2014. Funding Method Issued June 2004, GASB 45 set forth revised standards for calculating and presenting Other Postemployment Benefits (OPEB) provided by state and local government employers. GASB 45 allows for one of several cost methods to be used in valuing the liabilities of the plan. For this valuation, we have used the Projected Unit Credit Cost Method to determine the plan liabilities. Highlights This report reflects a best estimate of the potential impact of the Patient Protection and Affordable Care Act (PPACA). Consideration has been made for provisions of the law that are effective as of the valuation date as well as those provisions that will take effect in the future. Specifically, the valuation reflects the anticipated Cadillac Tax that will go into effect in 2018. We have valued this excise tax as 40% of the difference between the trended per capita claims cost and the excise tax cost threshold. For this calculation, claims are assumed to increase at the health care cost trend rates as outlined in this report. The excise tax threshold is assumed to increase 3% in 2018 and every year thereafter. In the case of Gloucester County Public Schools, the added obligation due to the excise tax was immaterial. The discount rate for the purpose of this report is 4.00%. The benefit obligation as of July 1, 2014 is $6,424,548. On the basis of the valuation, it has been determined that the Annual Required Contribution (ARC) for the fiscal year ending June 30, 2015 is $543,119. The following chart shows the development of the Annual Other Postemployment Benefits Cost and Net OPEB Obligation for the fiscal year ending June 30, 2015. Development of Annual OPEB Cost and Net OPEB Obligation 1. 2. 3. 4. 5. 6. 7. Net OPEB Obligation (Asset) at Beginning of Year Annual Required Contribution (ARC) Interest on NOO at Discount Rate to End of Year Adjustment to the ARC Annual OPEB Expense Estimated Employer Net Costs for Retirees Net OPEB Obligation (Asset) at End of Year Fiscal Year Ending June 30, 2015 $ 1,749,581 543,119 69,983 (72,844) 540,258 (258,215) $ 2,031,624 Sensitivity Analysis The results of this valuation must be viewed as estimates of the actual results that will occur in the future. It is important to realize that actual results will likely be either higher or lower than these estimates. In addition, certain assumptions are more critical to the valuation results. The impact caused by change or volatility in these key assumptions can be illustrated by providing valuation results after varying these assumptions. In particular, sensitivity results are shown below for the revision of health care cost trend rates. The health care cost trend rate is the rate of change in per capita health claims cost over time as a result of factors such as medical inflation, utilization of healthcare services, plan design, and technological developments. Base Trend 1. 2. Benefit Obligation Annual Required Contribution $ $ 6,424,548 543,119 Trend +1% $ $ BPS&M, LLC, A Wells Fargo Company 7,028,618 619,871 Trend -1% $ $ 4,440,102 418,590 2 III. Assets Assets The change in the Fair Value of Assets (FVA) for the prior two fiscal years is shown below. Year Ending December 31, 2014 2013 1. Value at Beginning of Year $ 0 $ 2. Employer Contributions 248,284 250,546 3. Net Claims Paid (248,284) (250,546) 4. Interest and Other 5. Value at End of Year 0 $ 0 0 0 $ 0 1,480,096 $ 1,052,190 GASB Expense and Net OPEB Obligation for the Fiscal Year Ending June 30 1. Net OPEB Obligation (Asset), Beginning of Year $ The Other Postemployment Benefits (OPEB) include all postemployment benefits other than pension benefits. The Net OPEB Obligation is the difference in the annual expense and employer contributions. 2. Annual Required Contribution 520,189 680,172 An employer's periodic required contribution to a Defined Benefit OPEB Plan is the Annual Required Contribution (ARC). The ARC is the sum of the normal cost and the amortized bases of annual outstanding balances. 3. Interest on Net OPEB Obligation 59,204 42,088 4. Adjustment to ARC 61,624 43,808 The adjustment to the ARC is an interest adjustment to reflect payment on a quarterly basis during the year. 5. Annual OPEB Expense (2) + (3) - (4) 517,769 678,452 6. Employer Contributions 248,284 250,546 7. Increase/(Decrease) in Net OPEB Obligation (5) - (6) 269,485 427,906 8. Net OPEB Obligation (Asset), End of Year (1) + (7) $ 1,749,581 $ 1,480,096 GASB 45 does not mandate that the Net OPEB Obligation be fully funded. BPS&M, LLC, A Wells Fargo Company 3 IV. Disclosures and Annual Required Contribution As of July 1, Disclosure Assumptions 1. 2014 Discount Rate 2012 4.00% 4.00% 30 Years 30 Years 2.50% 2.50% 597 205 47 849 627 204 43 874 The Discount Rate is the estimated long-term return on the investments intended to finance benefit payments. 2. Amortization Period Regular payments, including interest and principal, are made over the Amortization Period to diminish liability. Per GASB 45, the Amortization Period for the unfunded accrued actuarial liability cannot be greater than 30 years. 3. Payroll Growth Census counts 1. 2. 3. 4. Actives with Coverage Actives without Coverage Retirees Total Benefit Obligation 1. 2. 3. Actives Retirees Total (1) + (2) $ $ 5,415,904 1,008,644 6,424,548 $ $ 6,564,482 728,001 7,292,483 Fiscal Year Ending June 30, Annual Required Contribution (ARC) 1. 2015 2013 Normal Cost Normal Cost is the portion of the Actuarial Present Value of OPEB plan benefits that is allocated to a valuation year by the Actuarial Cost Method. (a) (b) (c) 2. Normal Cost at beginning of year Interest to the middle of the year Total Normal Cost (a) + (b) $ 270,283 5,353 275,636 $ 369,238 7,312 376,550 Amortization Payment The Amortization Payment is the portion of the Annual Required Contribution that is designed to pay interest on and to amortize the Unfunded Actuarial Accrued Liability. (a) (b) (c) (d) (e) (f) (g) Actuarial Accrued Liability Estimated Plan Assets Unfunded Actuarial Accrued Liability (a) - (b) Amortization Factor Amortization Payment (c) / (d) Interest to the middle of the year Total Amortization Payment (e) + (f) 6,424,548 0 6,424,548 24.494 262,289 5,194 267,483 7,292,483 0 7,292,483 24.494 297,725 5,897 303,622 3. Annual Required Contribution (1c) + (2g) 543,119 680,172 4. ARC Per Active Employee $ BPS&M, LLC, A Wells Fargo Company 910 $ 1,085 4 V. Annual OPEB Cost and Net OPEB Obligation Fiscal Year Ending June 30, Development of Annual OPEB Cost and Net OPEB Obligation 2015 1. Discount Rate 2014 4.00% 2. Net OPEB Obligation (NOO) at Beginning of Year $ 3. Annual Required Contribution (ARC) 1,749,581 4.00% $ 1,480,096 543,119 520,189 4. Interest on NOO at Discount Rate to End of Year 69,983 59,204 5. Adjustment to the ARC 72,844 61,624 6. Annual OPEB Cost (3) + (4) - (5) $ 540,258 $ 517,769 $ 540,258 $ 517,769 Projection for the Fiscal Year End 1. Annual OPEB Cost 2. Estimated Annual Employer Contribution 3. Net Cash Contribution 4. Change in Net OPEB Obligation (1) - (2) - (3) 5. Net OPEB Obligation at End of Year $ BPS&M, LLC, A Wells Fargo Company 258,215 248,284 0 0 282,043 269,485 2,031,624 $ 1,749,581 5 V. Annual OPEB Cost and Net OPEB Obligation (cont.) Below is a graph and table of the anticipated growth in the Net OPEB Obligation based on employer contributions to the retiree medical plan. We assumed that an annual contribution of the ARC would be made to the assets and a fresh start of the amortization of the unfunded actuarial liability each year for this projection. We have projected the data into the future based on the current active population remaining constant. The graph and chart are for illustrative purposes only. The assumptions used for this projection are based on a discount rate of 4.00% and an initial amortization period of 30 years as a level percent of payroll. Projection of Net OPEB Obligation 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 2015 2016 2017 2018 2019 Projection of NOO based on Contributions Equal to Fully Funding the ARC (in thousands) 2015 Fiscal Year Ending June 30, 2016 2017 2018 2019 $ 1,749,581 $ 2,031,624 $ 2,291,371 $ 2,549,496 $ 2,831,687 543,119 565,587 587,536 609,868 633,691 3. Interest on NOO 69,983 81,265 91,655 101,980 113,268 4. Adjustment to the ARC 72,844 84,587 95,401 106,148 117,896 5. OPEB Cost (2) +(3) - (4) 540,258 562,265 583,790 605,700 629,063 258,215 $302,518 325,666 323,508 311,218 0 0 0 0 0 282,043 259,747 258,124 282,192 317,844 2,031,624 2,291,371 2,549,496 2,831,687 3,149,532 0 0 0 0 0 $ 6,699,296 $ 6,951,098 $ 7,201,059 $ 7,475,380 $ 7,785,854 1. NOO at Beginning of Year 2. ARC 6. Estimated Employer Net Costs for Retirees 7. Net Cash Contribution 8. Change in Net OPEB Obligation (5) - (6) - (7) 9. NOO at End of Year 10. Projected End of Year Assets Projected End of Year 11. Benefit Obligation BPS&M, LLC, A Wells Fargo Company 6 VI. Participant Demographics Average Active Participant Statistics as of July 1, 2014 1. Attained Age 47.86 2. Years of Service 12.76 3. Percent of Active Population that is Male 19.93% Distribution of Active Participants as of July 1, 2014 Over 65 5% Years of Service Age Under 25 25 to 29 30 to 34 35 to 39 40 to 44 45 to 49 50 to 54 55 to 59 60 to 64 Over 65 Totals 0-4 5-9 10-14 15-19 20-24 6 50 16 14 21 13 12 11 3 1 147 0 2 19 14 23 25 18 10 10 2 123 0 0 6 21 20 19 22 12 8 9 117 0 0 0 0 14 18 14 24 12 2 84 0 0 0 0 0 7 12 18 12 7 56 25+ Total 0 0 0 0 0 4 11 25 17 7 64 6 52 41 49 78 86 89 100 62 28 591 60 to 64 10% Under 25 1% 30 to 34 7% 25 to 29 9% 35 to 39 8% 55 to 59 17% 40 to 44 13% 50 to 54 15% 45 to 49 15% Inactive Participant Statistics as of July 1, 2014 1. Average Attained Age 61.89 2. Percent of Inactive Population that is Male 3. Total Retirees Total Covered Spouses Total Participants 26.42% 41 6 47 Distribution of Inactive Participants as of July 1, 2014 Age Under 50 50 to 54 55 to 59 60 to 64 Over 65 Totals Retirees with spousal coverage 0 0 3 3 0 6 Retirees without spousal coverage 0 0 6 35 0 41 55 to 59 19% Total 0 0 9 38 0 47 BPS&M, LLC, A Wells Fargo Company 60 to 64 81% 7 VII. Actuarial Method and Assumptions Actuarial Method The valuation of the liabilities as of July 1, 2014 is based on a closed group. Current employees and retirees only are considered; no provision is made for future hires. 1. Calculation of Present Values - Using the actuarial assumptions, the number of retired participants is projected each year in the future. Costs are projected for each future year at each age using the trend and aging assumptions. The projected costs are multiplied by the expected number of retirees in each future year to produce expected benefits payments. These payments are then discounted using the discount rate to determine the present value of the projected liabilities. 2. Actuarial Cost Method - Retiree postemployment benefit expenses are determined under the Projected Unit Credit actuarial cost method. Under this method, benefits are projected for life and their present value is determined. The present value is divided into equal parts, which are earned over the period from date of hire to the full eligibility date. Actuarial Assumptions 1. Trend rates for medical benefits and prescription drugs are as follows: Prior Current Year Year Plan Year Trend Trend 2014 8.50% 8.00% 2015 8.00% 7.50% 2016 7.50% 7.00% 2017 7.00% 6.50% 2018 6.50% 6.00% 2019 6.00% 5.50% 2020+ 5.50% 5.00% 2. Eligible Retirees and their dependents, under age 65, can remain in the School's health plans. The retired members under age 65 have a choice of two similar plans administered by HealthKeepers and KeyCare. We used actual premium and contribution amounts provided by Gloucester County Public School. 3. Annual per Capita Healthcare Cost Development: Effective for the July 1, 2014 actuarial valuation, BPS&M performed an analysis of the client's claims experience for the purposes of setting the retiree medical claims cost. The main purpose is to project expected annual per capita claims cost for current retirees and future retirees who are currently active. Benefits are not provided to retirees eligible for Medicare. The annual projected medical claims costs were spread across the active and early retiree population using generally accepted actuarial judgment. It has been assumed that individuals will continue with coverage under their current plan design upon retirement. Furthermore, children and their associated costs have been excluded for purposes of this calculation. Generally, retirees do not provide continued coverage to children. Annual medical claims for certain ages are shown below. Age Claims* 50 6,673 55 7,735 60 8,967 *Claims were adjusted downward 3% each year for aging for attained ages 65 to 50 BPS&M, LLC, A Wells Fargo Company 8 VII. Actuarial Method and Assumptions (cont.) Actuarial Assumptions (cont.) 4. Percentage of Retirees who elect coverage: We assumed that 75% of active employees would elect medical coverage if they retired before age 65. 5. Percentage of Spouses covered at retirement: We assume that 10% of the retirees who elected coverage at retirement will also elect coverage for their spouse. 6. Age Difference: The husband is assumed to be three years older than the wife. 7. Payroll Growth Rate: 2.50% based on a zero population growth assumption. 8. Rates Tables: Pre-Retirement Attained Age 20 30 40 50 60 70 Male 0.0005 0.0008 0.0010 0.0023 0.0071 0.0217 Mortality Rate Post-Retirement Disability Female 0.0003 0.0003 0.0007 0.0013 0.0039 0.0127 Male 0.0004 0.0007 0.0009 0.0019 0.0056 0.0180 Female 0.0003 0.0003 0.0006 0.0011 0.0029 0.0108 Male 0.0000 0.0001 0.0003 0.0015 0.0042 0.0053 Female 0.0000 0.0001 0.0005 0.0016 0.0044 0.0056 Termination for Male Members Attained Age 0 20 0.2259 30 0.2132 40 0.1893 50 0.1785 60 0.1986 2 0.1320 0.1258 0.1056 0.0924 0.1057 Years of Service 4 0.1104 0.0967 0.0746 0.0592 0.0546 6 0.0565 0.0578 0.0535 0.0408 0.0222 8 0.0308 0.0406 0.0456 0.0356 0.0120 10 0.0804 0.0536 0.0220 0.0110 0.0081 Termination for Female Members Attained Age 0 20 0.1795 30 0.1776 40 0.1605 50 0.1465 60 0.1599 2 0.1341 0.1371 0.1088 0.0863 0.0991 Years of Service 4 0.1244 0.1186 0.0865 0.0563 0.0521 6 0.0953 0.0930 0.0698 0.0458 0.0335 8 0.1040 0.0873 0.0579 0.0388 0.0264 10 0.1241 0.0748 0.0257 0.0135 0.0054 Sources: Mortality: Pre-Retirement: 1994 Group Annuity Mortality Table for males and females with 1 year setback. Post-Retirement: 1994 Group Annuity Mortality Table for males and females with 3 year setback. Disability: Rates based on VRS assumptions for Teachers. Termination: Rates based on VRS assumptions for Teachers. BPS&M, LLC, A Wells Fargo Company 9 VII. Actuarial Method and Assumptions (cont.) Actuarial Assumptions (cont.) 8. Rates Tables (cont.): Attained Age 50 51-54 55 56 57 58 59 60 61 62 63 64 65 Reduced Retirement Male Female 0.010 0.013 0.010 0.013 0.023 0.030 0.023 0.025 0.018 0.025 0.038 0.038 0.060 0.043 0.040 0.075 0.125 0.125 0.200 0.200 0.120 0.150 0.200 0.200 1.000 1.000 Unreduced Retirement Male Female 0.100 0.100 0.100 0.200 0.113 0.250 0.113 0.250 0.113 0.250 0.113 0.250 0.113 0.300 0.125 0.300 0.125 0.250 0.200 0.400 0.175 0.350 0.150 0.300 1.000 1.000 Sources: Retirement: Rates based on VRS assumptions for Teachers. BPS&M, LLC, A Wells Fargo Company 10 VIII. Plan Provisions A County Public Schools retiree eligible for postretirement medical coverage, is defined as a full-time employee who retires directly from the County with at least fifteen (15) years of continuous Gloucester County Public Schools service and is eligible to receive an early or regular retirement benefit from the VRS. Employees applying for early or regular retirement are eligible to continue participation in the County sponsored retiree health and/or dental benefit plans. Retirees and spouses that become eligible for Medicare are no longer eligible to participate in the Gloucester County Public School's retiree medical plan. Employees may retire under the Virginia Retirement System with an unreduced pension benefit under the following age and service requirements: Age 50 with at least 30 years of service Age 65 with at least 5 years of service Employees may retire under the Virginia Retirement System with a reduced pension benefit under the following age and service requirements: Age 50 with at least 10 years of service Age 55 with at least 5 years of service School Board Contribution: Effective July 1, 2008, the School Board Contribution policy was revised to include two different options as described below. Option A is the original policy, and all participants retired on or before July 1, 2008 are automatically covered under this option. Active employees who met certain criteria as of June 30, 2008 were given the opportunity to make an irrevocable election for Option A or Option B. All active employees who did not make an election, or who were not eligible to elect are automatically covered under Option B. Option A: The School Board pays a percentage of the retiree contribution, less the Virginia Retiree Health Care Credit, for retirees who have unused sick leave. The percentage is determined according to the following schedule: School Board Days of Sick Leave Contribution Less than 100 0% 100 – 124 40% 125 – 149 55% 150 – 174 70% 175 – 200 85% 200 or more 100% Option B: The School Board pays $4.00 per month per full year of consecutive Gloucester County Public Schools service (immediately preceding retirement), capped at 30 years of service. BPS&M, LLC, A Wells Fargo Company 11 IX. Glossary Actuarial Accrued Liability - That portion, as determined by a particular Actuarial Cost Method, of the Actuarial Present Value of medical plan benefits which is not provided for by future Normal Costs Actuarial Cost Method - A procedure for determining the Actuarial Present Value of medical plan benefits and for developing an actuarially equivalent allocation of such value to time periods, usually in the form of a Normal Cost and Actuarial Accrued Liability Actuarial Present Value - The value of an amount or series of amounts payable or receivable at various times, determined as of a given date by the application of a particular set of actuarial assumptions Annual Required Contribution of the employer (ARC) - The employer’s periodic required contributions to a Defined Benefit OPEB Plan, calculated in accordance with parameters Defined Benefit OPEB Plan - An OPEB plan having terms that specify the amount of benefits to be provided at a future date or after a certain period of time. The amount specified usually is a function of one or more factors such as years of service and compensation Other Postemployment Benefits (OPEB) - Postemployment benefits other than pension benefits. Other postemployment benefits (OPEB) include Postemployment Healthcare Benefits, regardless of the type of plan that provides them, and all postemployment benefits provided separately from a pension plan, excluding benefits defined as termination offers and benefits Postemployment Healthcare Benefits - Medical, dental, vision and other health-related benefits provided to retired employees and their dependents and beneficiaries Substantive Plan - The terms of the OPEB plan as understood by the employer and plan members Unfunded Actuarial Accrued Liability - The excess, if any, of the Actuarial Accrued Liability over the assets of the plan BPS&M, LLC, A Wells Fargo Company 12 Connect. Engage. Inspire. GLOUCESTER COUNTY SCHOOL BOARD The Thomas Calhoun Walker Education Center 6099 T.C. Walker Road Gloucester, Virginia 23061 SCHOOL BOARD AGENDA ITEM MEETING DATE: January 13, 2015 AGENDA SUBJECT: Fundraisers ATTACHMENTS: Fundraisers for Quarter Ending December 31, 2014 TYPE OF AGENDA ITEM: X MINUTES OR CONSENT PRESENTATIONS & REPORTS REGULAR X INFORMATION ONLY DISCUSSION ONLY DISCUSSION AND/OR DECISION BACKGROUND / SUMMARY: Fundraisers requests are approved at the school level by the building principal and submitted to the office of Budget and Finance for review. Approved activities are reported to the School Board on a quarterly basis in accordance with Policy JL. REQUESTED ACTION: That the School Board accepts this report as information. FOR MORE INFORMATION, CONTACT PRESENTER: Name: Joanne C. Wright, Director of Budget and Finance Phone: (804) 693-7811 E-mail: [email protected] Gloucester County Public Schools FY 2014-2015 Fundraiser Approvals Issued October - December Abingdon Bethel Botetourt Page Peasley GHS Sponsor Fundraiser Autism speaks Bake sale Sponsor Fundraiser SCA Y-ties fundraiser Sponsor Fundraiser Music Dept. Robotics Courthouse restaurant fundraiser Chick-fil-A spirit night Sponsor Fundraiser Chorus Robotics Cookie dough & pizza fundraiser Car wash Sponsor Fundraiser Band Library Pie & cookie dough fundraiser Scholastic book fair Sponsor Fundraiser Strength & Conditioning American Cancer Society Joyce Bascombe scholarship Robitics Basketball Senior Class Athletic Boosters Club Chorus Chorus Senior Class Milk sales Hair cut-a-thon 5k/1 mile fun run Car wash Bingo Bracelet fundraiser Spirit items Cookie dough & pizza fundraiser Poinsettia sales Cookie dough fundraiser Annual Impact Statement 2013-2014 Gloucester County Public Schools WHRO Annual Impact Statement 2013-2014 Gloucester County Public Schools Regional Leadership Group 1 Gloucester Representative HRETA Educational Advisory Committee Kim Hensley HRETA Superintendents Advisory Council Dr. Ben Kiser HRETA Technology Advisory Committee James Brogan, Chair Consortium for Interactive Instruction Margaret Williams Nina Carter D2L System Administrators Wendy Wyatt 1 Please see the “Notes” section on page 18 for complete descriptions of each of these groups. 2013-2014 WHRO Annual Impact Statement 1 of 18 Educator Resources and Training 1. WHRO provides two “Digital Media On-Demand” services to local educators: Discovery Education streaming features over 5,000 Virginia Standards of Learning (SOL) correlated video titles that have been “segmented” into nearly 50,000 shorter content clips that can be searched in a variety of ways. WHRO has coordinated an annual regional group purchase since 2002. Nearly 10 million assets were viewed statewide this past year including more than 600,000 regional views and 10,230 Gloucester views. Regional Savings/Value: $431,200.00 A Gloucester Savings/Value : $8,485.00 eMediaVA, a service of WHRO, the Virginia Department of Education, and many other prominent national and Virginia-based educational content providers, is a one-stop shop for high quality digital content for Virginia's K-12 teachers and students. Featuring the best purpose-built content from leading educational, cultural, and scientific organizations – such as PBS, Colonial Williamsburg, NASA, the Smithsonian Museums, the National Archives, Virginia's public media stations, Old Dominion University, the Virginia Department of Education, the Norfolk Public Library, SAS Curriculum Pathways, NPR, the Science Museum of Virginia, the Valentine Richmond History Center, and many, many others – eMediaVA currently offers more than 49,500 learning objects (up from 21,500 the previous year), with more being added daily, all of which are correlated to the Virginia Standards of Learning and available at no cost to every teacher and student across the Commonwealth. Major new features added this year include playlist sharing, end-user content uploads, show/hide end-user content uploads filter, and a monthly e-newsletter. Regional Savings/Value: $294,750.00 B Gloucester Savings/Value : $6,000.00 eMediaVA Single Sign-On (SSO) Integration lets school divisions manage teacher and student accounts in one place only. Once integrated, teachers and their students simply choose eMediaVA after logging in to their school network and are automatically connected without having to re-type their username and password. A Local Host Appliance is also available to save internet bandwidth costs. Regional Savings/Value: $18,000.00 C Gloucester Savings/Value : $0.00 eMediaVA Trainings were conducted in 30 locations across the Commonwealth, including 20 sessions for HRETA schools. Regional Savings/Value: $15,000.00 D Gloucester Savings/Value : $0.00 2. WHRO Education Professional Development is designed to bring teachers the latest and greatest in high quality, on-going, easy-to-access, online, technology integration training. Offered in units of 5, 10, 15, 30, and 45 hours and featuring nearly 100 courses from Virginia’s PBS TeacherLine as well as dozens of other locally developed, high need courses, this service provides “one-stop shopping” for online professional development and enables educators to stay on top of the latest trends, tap into best practices, and earn recertification points and graduate credit right from the comfort of their own home on their own schedule. WHRO Education Professional Development is a 21st century teaching and learning tool that can help teachers strengthen students’ academic skills and meet Virginia’s Standards of Learning. In 2013-2014, 750 teachers across the Commonwealth registered for a course, including nearly 200 teachers from HRETA owner schools and 4 Gloucester teachers. While there is no savings to HRETA schools specifically, we thought it was important to include this service so that you know the number of teachers from your division who are taking advantage of this opportunity. 3. Content for School Cable Channels is regularly delivered, by request, to WHRO owner school divisions via our digital microwave system. Timely educational programming such as Teen Kids News, The Teaching Channel, and Virginia Currents are delivered “on-demand” to its owner member schools each year. The vast majority of these programs are re-distributed on the local school cable channels. Regional Savings/Value: $28,800.00 2013-2014 WHRO Annual Impact Statement E Gloucester Savings/Value : $0.00 2 of 18 4. Special Topic Forums are held throughout the year to address timely educational technology topics. In 2013-2014, we conducted nine Forums: VDOE Digital Future Discussion (2); Echoes and Reflections Workshop; Deploying and Managing iOS7 in Education; Online Student Courses – Best Practices; Flipped Classrooms; Mobile Devices; Open Education Resources; and a Legislative Update. One Gloucester educator participated in these Forums. Regional Savings/Value: $27,300.00 2013-2014 WHRO Annual Impact Statement F Gloucester Savings/Value : $150.00 3 of 18 Student Services 1. The WHRO Education Online Courses Service was launched in 2007 and marked the beginning of a new era in online student instruction in Hampton Roads. While online student courses had been available in Hampton Roads for a number of years, 2007 was the first time that the school divisions in the region pulled together to mutually determine needs and to cooperatively develop course content “from the ground up.” All of the courses are textbook independent; rich-media infused; instructor led; aligned to the Virginia Standards of Learning; have been created and reviewed by content experts from across the region to assure the highest quality; and are modular in nature to allow for maximum delivery flexibility. Since 2007, the following online student courses have been developed: Algebra I; Algebra II/Trig; Astronomy; Biology; Chemistry; Earth Science; English 9, 10, 11, and 12; Financial Literacy; Geometry; Health/PE 9 and 10; Oceanography; Physics; U.S. History; U.S./Virginia Government; World Geography; and World History I and II. In addition, a seven-week long Online Teaching Methodology (OTM) course that teaches teachers how to be successful in a K-12 online teaching environment has also been created. James Madison University offers three graduate credits for the OTM course. Upon completion, the courses are made available to each participating school division to further customize and use as they see fit within their divisions. In 2013-2014, WHRO staff delivered, free of charge to all HRETA school divisions, three new courses (World Geography, World History and Geography to 1500 A.D., and Astronomy) and two revised courses (Algebra II/Trigonometry and English 10). In addition, WHRO staff coordinated six regional Learning Management System (LMS) Administrator meetings; conducted nine division trainings; and met fourteen times with nine divisions regarding LMS support. Regional Savings/Value: $12,373,860.00 G Gloucester Savings/Value : $653,000.00 In addition to online course development, WHRO also coordinates an annual group purchase of the Desire2Learn electronic learning management software used by your schools to deliver all of the online student and teacher training courses and provides general support for all the schools in the region. Regional Savings/Value: $782,510.00 H Gloucester Savings/Value : $42,715.00 2. Virtual Virginia offers more than 50 online advanced placement, core, world language, and elective courses to students across the Commonwealth. WHRO operates the system under contract with the Virginia Department of Education. Statewide, students took over 6,500 courses this past year. 2 Regionally, there were more than 1,400 course registrations , including 24 Gloucester registrations from Gloucester High School, Page Middle School, and Peasley Middle School. While there is no savings to HRETA schools, we thought that it was important to include this information in the list of services that WHRO provides to the K-12 community, particularly because it is revenue generating to WHRO and acknowledges the educational technology leadership position the HRETA schools have attained. 3. NovaNET and GradPoint are comprehensive, online courseware systems, each consisting of more than 150 courses correlated to the Virginia Standards of Learning. While they are primarily used in alternative education settings, both can be used to meet a variety of needs. WHRO coordinates the annual group purchase. Regional Savings/Value: $27,950.00 I Gloucester Savings/Value : $0.00 2 Course registration counts include registrations for the Virtual Virginia Economics and Personal Finance course hosted by HRETA divisions and taught by HRETA division teachers. 2013-2014 WHRO Annual Impact Statement 4 of 18 Additional Educational Resources, Training & Services 1. WHRO Kids is our 24/7 digital children’s channel airing on WHRO TV 15-3, Cox 108 and Charter 701. Featuring newer, award-winning early childhood programs such as Peg + Cat, Daniel Tiger’s Neighborhood, Thomas and Friends, The Cat in the Hat Knows A Lot About That!, The Jim Henson Company’s Dinosaur Train and Sid the Science Kid, Martha Speaks, The Electric Company, Super Why!, Word World, and perennial favorites Sesame Street, Curious George, Arthur, and Clifford The Big Red Dog, to name a few, WHRO delivered over 160 hours of the best high-quality educational television programming each and every week. It’s important to note that every single household in the WHRO service area can access this proven educational programming that helps parents prepare their children to enter school ready to learn, free of charge; consequently the true value is probably more than the operational costs reported here. Regional Savings/Value: $250,000.00 J Gloucester Savings/Value : $5,195.00 2. The PBS KIDS GO! Writers Contest was recently aligned to the Virginia Standards of Learning, encourages children to write and illustrate their own stories, and is open to K-5 students. Local winners receive cash awards and their families are invited to attend a special reception in their honor where each winner is videotaped in the WHRO television studio reading their winning entry. A special television program and accompanying web site featuring the winners reading their stories is also created and aired. All local K-3 first place stories are sent on to the national PBS KIDS GO! Writers Contest competition. Nearly 250 entries were received this year. It is difficult to determine the value/savings this activity represents, but participation in certain divisions implies its worth. Gloucester students from Achilles Elementary School submitted 16 entries. Gloucester Winners: st Kindergarten 1 Place – Rachel Curtis, "The Princess and the Alacorn," Achilles Elementary th th 3. The Virginian-Pilot Spelling Bee LIVE on WHRO is an annual event featuring 6 to 8 grade school Spelling Bee winners from South Hampton Roads, Northeast North Carolina, and the Eastern Shore in a head-to-head competition that is broadcast on WHRO. This year, students representing 45 area schools as local Spelling Bee Champions competed. Once again, it is difficult to determine the value/savings this activity represents, but participation in certain divisions implies its worth. 4. Great Computer Challenges – Junior & Senior are joint projects of WHRO and ODU, and are a competitive opportunity for students in grades K-12 to demonstrate their skills in various computer applications and computer programming, including Graphic Arts, Video Editing, Desktop Publishing, Music Composition, Desktop Presentations, Web Design, Internet Scavenger Hunt, Integrated Applications, C++, Visual Basic, CAD, and JAVA. Nearly 200 teams participated in the Challenges this year, including 15 Gloucester teams. Regional Savings/Value: $7,040.00 K Gloucester Savings/Value : $600.00 Gloucester Participants and Winners: School Teacher Sponsor(s) Abingdon E.S. Jessica Lawson Level 2 - Upper Elem 3-5 Abingdon E.S. Jessica Lawson Level 2 - Upper Elem 3-5 Category Desktop Presentations Desktop Publishing Abingdon E.S. Jessica Lawson Level 2 - Upper Elem 3-5 Graphic Design Bethel E.S. Cathy Wilson Level 2 - Upper Elem 3-5 Graphic Design Bethel E.S. Tammie Spivey Level 2 - Upper Elem 3-5 Desktop Publishing Bethel E.S. Jannine Goetz Level 2 - Upper Elem 3-5 Video Editing Botetourt E.S. Tiffany Busch Level 1 - Primary K-2 Desktop Publishing 2013-2014 WHRO Annual Impact Statement Grade Level Award Honorable Mention st 1 Place Excellent 5 of 18 Botetourt E.S. Kristee Georgiou Level 1 - Primary K-2 Graphic Design Excellent Gloucester H.S. Anne Petersen Level 4 - Grades 9-12 2 Place Page M.S. KC Woller Level 3 - Grades 6-8 Peasley M.S. Samantha Cooper Level 3 - Grades 6-8 Music Composition Desktop Presentations Web Design Peasley M.S. Aimee Layton Level 3 - Grades 6-8 Graphic Design Peasley M.S. Petrina Newsome Level 3 - Grades 6-8 Peasley M.S. Katy Adams Level 3 - Grades 6-8 Peasley M.S. Katy Adams Level 3 - Grades 6-8 Desktop Publishing Desktop Presentations Video Editing nd nd 2 Place 5. Other PBS Programming with full educational rights, such as Nova, Reading Rainbow, etc., can be recorded and used in the classroom. Detailed local usage figures are unavailable but according to national statistics, 30% of teachers use PBS programs in their classrooms. Regional Savings/Value: $273,965.00 L Gloucester Savings/Value : $5,690.00 6. Local Educational Video Productions included twelve Education Now interstitials featuring HRETA Superintendents from Chesapeake, Poquoson, Portsmouth, Sussex, and Virginia Beach talking about critical issues currently facing the educational community that aired on WHRO 15.1 (in prime time) and WHRO WORLD 15.2 throughout the year; six Education Now interstitials featuring school success stories in Gloucester, Mathews, Northampton, Poquoson, Portsmouth, and York were produced this year and aired on WHRO 15.1 (in prime time) and WHRO WORLD 15.2 throughout the year; and eight additional Education Now interstitials featuring school success stories in Chesapeake, Isle of Wight, Middlesex, Newport News, Norfolk, Southampton, Suffolk, and Williamsburg-James City County were produced this year and began airing late in the summer of 2014 on WHRO 15.1 (in prime time) and WHRO WORLD 15.2. Regional Savings/Value: $30,115.00 M Gloucester Savings/Value : $625.00 7. The WHRO Education Web Site (education.whro.org) was completely redesigned in 2013. This year featured the addition of new Social Media elements including daily Twitter and Facebook posts and regular YouTube updates highlighting HRETA member events and all of the on-going WHRO Education initiatives. Regional Savings/Value: $25,000.00 N Gloucester Savings/Value : $520.00 3 8. HearSay with Cathy Lewis featured 23 programs focused on education topics in 2013-2014. Regional Savings/Value: $95,450.00 O Gloucester Savings/Value : $1,985.00 9. National Public Radio (NPR) regularly covers education topics within major shows such as Morning Edition, All Things Considered, Talk of the Nation, etc. In 2013-2014, more than 700 stories touched on education topics, representing approximately 3.5% of the total number of stories covered. Regional Savings/Value: $16,115.00 P Gloucester Savings/Value : $335.00 4 10. In July 2011, WHRO was awarded a multi-year American Graduate Hub Grant from the Corporation for Public Broadcasting in partnership with America’s Promise Alliance and the Bill & Melinda Gates Foundation. This initiative builds on public broadcasting’s long-standing commitment to education by convening conversations and strengthening partnerships between public radio and television stations 3 Please see the “Education Topics on HearSay July 2013 - June 2014” section starting on page 13 for complete descriptions of each of the programs. 4 Please see the “American Graduate WHRO Activity Overview” section starting on page 12 for complete descriptions of each activity. 2013-2014 WHRO Annual Impact Statement 6 of 18 and local schools, businesses, and community organizations – all with the goal of helping students stay on course to graduate from high school. Activities undertaken to-date include: interstitials and motivational messages featuring prominent individuals such as Spike Lee, Tim Reid, Jack Ezell, and Ted Daughtery, to name a few, that were produced and broadcast on radio and television; special segments on established programs such as Another View and HearSay with Cathy Lewis addressing issues related to improving on-time graduation; web-only programs highlighting best practices to improve on-time graduation; several Our Voices Digital Storytelling Teacher Trainings, print articles that appeared in WHRO’s Dimensions publication and The Virginian-Pilot newspaper; and a variety of other face-to-face meetings and screenings focused on improving on-time graduation rates. In July 2014, WHRO was awarded another multi-year American Graduate Grant to develop the first 5 of 21 workforce readiness modules based on research conducted by the Commonwealth and the Weldon Cooper Center at the University of Virginia to identify the foundational, technical, and professional workplace skills necessary to enter and advance in today’s workforce. The modules will be developed for use in a blended learning environment and will be made available to all HRETA schools free of charge. Regional Savings/Value: $8,650.00 Q Gloucester Savings/Value : $115.00 11. WHRO Education Staff presented at the following Local, Regional, State, or National Events: Virginia Association of Museums Annual Meeting, Virginia Society for Technology in Education Annual Meeting, Henrico 21 Awards Ceremony, Virginia School Board Association Regional Meetings, International Association for K-12 Online Learning Annual Conference, James Madison University Content Teaching Academy, Tidewater Writing Project Summer Institute, and the VDOE/VCU Conference: Innovation In High Priority Schools: Increasing Student Outcomes. 2013-2014 WHRO Annual Impact Statement 7 of 18 Families and Early Learners PBS KIDS Raising Readers is a national literacy initiative originally funded by a U.S. Department of Education Ready to Learn grant that focused on producing and broadcasting award-winning research based television programs like Sesame Street, Super WHY!, Word World, Martha Speaks, and The Electric Company and developing stimulating online games, skill tracker websites, and learning resources for children, parents, caregivers, and teachers. The initiative helps children ages 2-8 form and develop strong reading skills. WHRO was selected as one of 20 public broadcasting stations in the nation to participate in it. In addition, we reach every home via 68 hours of PBS children’s programming broadcast on WHRO 15.1 weekly and 24/7 broadcast on WHRO KIDS 15.3. In May 2014, WHRO received an additional Ready to Learn Grant from the Corporation for Public Broadcasting to expand children’s learning through the use of transmedia. WHRO will be using PBS transmedia content, including TV shows, websites, online games, interactive whiteboard, and smart phone applications, to provide children and their families in Title 1 areas with a strong foundation to build lifelong learning success. We’ll be integrating the content into local before, after, and summer school programs, and training parents and educators on how to use it in the classroom and at home. 1. Super WHY! Reading Camps are 5-day interactive learning adventures that show 4- and 5-year olds the power of reading and motivates them to play with letters, sounds, and words through a comprehensive curriculum developed by noted literacy experts. Fourteen camps have been conducted since the initiative began, reaching over 400 children. In 2008, WHRO conducted its first Super WHY! Reading Camp at Fort Story Army Base Child Development Center, and participated in a study by Florida State University’s Center for Reading Research to identify the benefits of watching the Super WHY! television show and participating in the daily camp activities. Campers showed gains in all of the literacy skills presented in the program including an 84% gain in phonics skills and a 139% gain in word recognition skills. Thirteen additional Reading Camps have been held over the past five years. Sites included Norfolk Navy Base Child Development Center; Ida Barbour Early Learning Center, Portsmouth; Children's Harbors in Chesapeake, Ghent, Norfolk, Portsmouth, and Suffolk; and Kids Konnection Learning Center, Virginia Beach. Two Super WHY! Reading Camps for rising kindergarteners were held in the summer of 2013. WHRO staff conducted one at Richard Bowling Elementary in Norfolk for 18 students and another at Kids Konnection Learning Center in Virginia Beach for 15 students. 2. Martha Speaks Reading Buddies is now in its fifth year and reaches over 2,000 Title 1 elementary th st school students in the region. Big Buddies (5 graders) and Little Buddies (1 graders) meet for eight 45 minute sessions where they watch a Martha Speaks show together; read the selected book together; talk and play games together; and write in the Reading Buddies Journal together. Big Buddies receive a guide and books to practice before each session. Each Little Buddy takes home a copy of a Martha Speaks DVD with all the episodes, a book after each session, and a Family Activity Booklet. They also receive a Certificate of Achievement at the end of the program. The Big Buddies receive a chapter book called st Because of Winn Dixie to take home at the end of the sessions. In addition to the 1 graders mastering th th 32 new vocabulary words, teachers report that 4 and 5 grade participants take their leadership role very seriously, resulting in improved reading skills and a decrease in discipline problems. This year, through funding from the Hampton Roads Community Foundation, 260 students participated in eight, 45minute “Reading Buddies” sessions at Monroe Elementary and Sewells Point Elementary in Norfolk. 3. WHRO’s PBS KIDS Raising Readers Literacy Van is a cheerful, brightly colored vehicle featuring children’s favorite PBS characters that tours throughout our broadcast region. Inside the van, children find age appropriate books and games. During 2013-2014, the van made 28 visits in the area. 4. PBS Raising Readers Library Corners are fully decorated with PBS KIDS décor and have books, online games, and a wealth of literacy activities for children to use when visiting the library. Our first corner was established at the Dr. Clarence Cuffee Library in Chesapeake. The program has now grown to include ten local libraries including Hampton Main Library, Hampton; Coleman Place Elementary Library, Norfolk; Little Creek Joint Forces Library, Norfolk; Park Place Library, Norfolk; P. B. Young Elementary Library, Norfolk; Cradock Library, Portsmouth; Portsmouth Main Library, Portsmouth; Bayside Public Library, Virginia Beach; and Fort Story Army Base Library, Virginia Beach. 2013-2014 WHRO Annual Impact Statement 8 of 18 5. Super Reader Schools receive additional services from WHRO. These Title I schools receive professional development, parent trainings, family literacy nights, resources, and PBS KIDS Raising Reader Van visits. WHRO Super Reader Schools include Thurgood Marshall Elementary, Chesapeake; Bassette Elementary, Hampton; Booker Elementary, Hampton; Carver Elementary, Newport News; James Monroe Elementary, Norfolk; P.B. Young Elementary, Norfolk; Sewells Point Elementary, Norfolk; Park View Elementary, Portsmouth; and Booker T. Washington, Suffolk. 6. Anytime Is Learning Time Training helps parents identify everyday teachable moments. All parents attending these trainings receive Raising Readers Tip Sheets and free First Books for their children. 7. School Division Outreach keeps Superintendents and school representatives up-to-date on the initiative and activities. Raising Readers resources and materials are also regularly provided to Title I schools in all nineteen of WHRO’s owner-member school divisions through this outreach. 8. PBS KIDS Island Website (www.pbskids.org/island) is an interactive website that gives teachers and parents the ability to measure children’s literacy progress by showing the skills children have mastered and what skills they still need to practice. The site includes numerous games children can play and win prizes to advance to the next level. The site features characters from PBS children’s programs. 9. PBS KIDS (www.pbskids.org) and PBS LAB (www.pbskids.org/lab) Websites are engaging multimedia destinations specifically created for kids ages 2 to 8. With fun, quirky settings full of surprises, these sites empower kids to discover themselves, define the diverse world around them, explore new relationships, and embrace a love of learning. The sites feature popular age appropriate PBS series including Sesame Street, Super WHY!, Word World, Curious George, Sid the Science Kid, Dinosaur Train, The Electric Company, WordGirl, Martha Speaks, Peg + Cat, Arthur, Fetch, CyberChase, etc. PBS KIDS features video clips, games, activities, and resources for the series and the LAB includes new apps focused on math, augmented reality games, using camera phones, and behind-the-scenes features. 10. PBS KIDS Mobile Media Labs feature iPads and Kindle Fires to take into the field to demonstrate the new transmedia math content being developed by the Corporation for Public Broadcasting through a U.S. DOE grant. The YMCA of South Hampton Roads is using one set with the children and families they serve. Seventy games are available now with 45 more in development. 11. Tens of thousands of First Books have been distributed over the past 17 years to area children who would not otherwise own books. Grants, local foundations, and WHRO’s Leadership Circle provide support to allow children in challenging circumstances to start their own libraries. Books are distributed after parent and provider trainings, after Raising Reader van visits, and other community events. 12. The Virginia Children’s Festival was held on October 6, 2013, and WHRO brought “Mr. Steve Songs” from PBS KIDS to headline the event. He performed two shows for hundreds of families and children and held two “meet and greets” at the WHRO Booth. Three PBS Costume Characters – Sid the Science Kid; Super WHY!; and the Cat In The Hat – were also in attendance. Children played PBS KIDS LAB games on an interactive whiteboard and over 500 First Books were given away. Overall in 2013-2014, more than 2,000 Parents, 435 Providers/Teachers, and 5,150 Children/Students participated in one or more of these activities. In addition, we distributed 6,380 First Books to children most at need. Total Regional Savings/Value: $122,295.00 (For all items above) 2013-2014 WHRO Annual Impact Statement R Total Gloucester Savings/Value : $0.00 (For all items above) 9 of 18 Gloucester County Public Schools Return on WHRO Investment 2013-2014 WHRO directly impacts: 1) Educators by providing ongoing, sustained, high-quality teacher training; leading edge, technologybased instructional resources; and regional opportunities for recognition. 2) Students by providing online courses; leading-edge, on-demand, video resources; educationally relevant competitions; and regional opportunities for recognition. 3) Adult Learners by providing a variety of workforce development and GED programming and services. 4) Families by providing the highest quality children’s programming 24 hours per day, seven days per week, as well as a variety of face-to-face, hands-on early childhood workshops for parents. In summary, WHRO educational efforts directly affect not only the schools’ bottom lines, but also the quality of education for every single teacher, student, adult learner, and family in Hampton Roads. Exemplary educators and initiatives are regularly publicized on-air, on-line and in-person. Gloucester Annual Investment in WHRO: Annual Assessment C.I.I. Annual Dues Total Annual Investment* $10,938.00 $4,500.00 $15,438.00 *Additional product/service specific revenue (i.e., DE streaming, NovaNET, and Desire2Learn group purchases, etc.) is included in the saving/value calculations below. Direct Value/Savings: Discovery Education streaming Group Purchase eMediaVA Operation eMediaVA Single Sign-On Integration eMediaVA Trainings School Cable Channel Content Special Topic Forums WHRO Education Online Courses Desire2Learn Group Purchase NovaNET and GradPoint Group Purchase Total Direct Annual Value/Savings $8,485.00 $6,000.00 $0.00 $0.00 $0.00 $150.00 $653,000.00 $42,715.00 $0.00 $710,350.00 Gloucester Direct Return on Investment Additional Value/Savings: WHRO Kids Great Computer Challenges (Junior & Senior Divisions) General PBS Programming Local Educational Video Productions WHRO Education Web Site Hear/Say with Cathy Lewis General NPR Programming American Graduate Activities Families/Early Learners Total Additional Annual Value/Savings Total Direct and Additional Annual Value/Savings Total Gloucester Return on Investment 2013-2014 WHRO Annual Impact Statement $46.00 to $1.00 $5,195.00 $600.00 $5,690.00 $625.00 $520.00 $1,985.00 $335.00 $115.00 $0.00 $15,065.00 $725,415.00 $47.00 to $1.00 10 of 18 Value/Savings Calculations A Discovery Education streaming list price ($2,095.00 HS; $1,570.00 MS/ES) multiplied by the number of HS, MS and ES buildings within the HRETA owner division minus cash paid by the HRETA owner division. Add-on packages (e.g., DE PLUS) can also be purchased through the WHRO group purchase at discounted rates. Those savings are also included in this calculation. B Comparable service value ($750.00 per building) multiplied by the number of buildings in each HRETA division. C SSO integration is free to HRETA school divisions, but WHRO charges non-HRETA school divisions $4,500.00. The Local Host Appliance costs all school divisions $3,950.00. D Number of trainings multiplied by $750.00 per training. E Number of division wireless content feeds multiplied by $100.00 per feed (up to 60 minutes in length). F Number of division registrations multiplied by an average course registration fee of $150.00. G WHRO online course development costs to create and/or refresh courses that each division would have had to pay on its own ($650,000.00) multiplied by the number of WHRO owner school divisions (19) to yield the true regional savings ($12,350.000.00). Also includes trainings and meetings with individual divisions at $1,500.00 and $740.00 each, respectively. H Regional virtual school general support ($30,000.00), regional test environment ($9,758.23), technical support, if applicable ($1,540.77), and fully online licenses ($14.00 each) if applicable, minus cash paid by the individual HRETA owner division. I Number of division licenses multiplied by the group purchase discount. J Total annual operational cost ($250,000.00) of WHRO Kids allocated across HRETA owners according to relative division size. K Number of division teams multiplied by HRETA member entry fee discount. L Annual WHRO PBS dues ($1,369,831.00) multiplied by 20% (conservative estimated educational percentage of program usage) allocated across HRETA owners according to relative size. M In Our Schools broadcast costs ($6,415.00) plus Education Now production costs ($23,700.00) all allocated across HRETA owners according to relative size. N Estimated internal collective staff costs ($25,000.00) allocated across HRETA owners according to relative size. O Average HearSay with Cathy Lewis episode production cost ($4,150.00) multiplied by the number of episodes specifically devoted to Education topics allocated across HRETA owners according to relative size. P Annual WHRO NPR dues ($460,346.00) multiplied by 3.5% (based on NPR statistics regarding the number of programs directly related to Education) allocated across HRETA owners according to relative size. Q One Our Voices teacher training ($1,500.00) plus one Another View radio show ($4,150.00) plus one HearSay with Cathy Lewis radio show (value already included in HearSay calculations) plus two Young Knights Summer Academy Fun Fridays ($3,000.00), less value of services for specific divisions, all allocated across HRETA owners according to relative size. R Number of training sessions conducted multiplied by the average cost per session ($750.00/day) plus the cost of materials distributed at sessions plus number of Raising Reader Libraries multiplied by cost to equip them ($2,800.00) plus number of Super WHY! Camps conducted multiplied by cost to conduct them ($5,000.00) plus number of Super Reader Schools multiplied by cost to equip them ($2,600.00) plus number of appearances or events ($250.00/each) throughout the region plus the cost of materials distributed. 2013-2014 WHRO Annual Impact Statement 11 of 18 American Graduate WHRO Activity Overview Education and Community Outreach Young Knights Summer Academy, Fun Fridays (July 2013) To combat the summer brain drain, P.B. Young, Sr. Elementary School in Norfolk launched a free eightweek academic enrichment program in partnership with United for Children, the United Way of South Hampton Roads, EVMS, the City of Norfolk, Trinity Presbyterian Church, and many others, including local arts organizations and WHRO. Students receive hands-on literacy and math academic lessons and participate in guided enrichment activities. On Fridays, many students leave campus for Fun Friday field trips. WHRO hosted rising fourth graders for two Fun Fridays. The Fun Friday activities included a handson, interactive tour of the station, digital storytelling training, an overview of the WHRO Young Writers’ contest and Great Computer Challenge, and interaction with the host and staff of Another View radio program. The children all left with goodie bags filled with fun learning materials and one lucky Young Knight at each Fun Friday event won a free membership in WHRO’s Kids Club. Reach: 18 rising fourth graders from P.B. Young, Sr. Elementary School Educator Professional Development (March 2014) WHRO conducted an “Our Voices” Teacher Training, an established curriculum to teach the art of digital storytelling using iPod Touches with cameras. Reach: 33 teachers from across the region Production and Local Programming Another View (Radio) • The Best of Another View Positive Stories (August 2013) HearSay with Cathy Lewis (Radio) • All Brain, No Drain (July 2013) Print Articles • • Life, Liberty and the Pursuit of Happiness for All Americans (Dimensions, July 2013) Summer Enrichment Programs Help to Close the Achievement Gap (Dimensions, August 2013) 2013-2014 WHRO Annual Impact Statement 12 of 18 Education Topics on HearSay July 2013 – June 2014 Monday, July 3, 2013 Leadership Learned and Citizenship Earned In advance of Independence Day, HearSay takes a special look at the teachable lessons that can be learned by turning our attention to America's hard-fought struggle for independence. Today Cathy Lewis travels back to 1776 with Colonial Williamsburg historian Taylor Stoermer for a look at the true meaning of "citizenship," and the importance of taking an active role in our nation's forward progress. We're also joined by retired U.S. Army Major General Vincent Boles for a lesson on effective leadership that anyone can implement. Scheduled Guests: Taylor Stoermer – Research Historian, Colonial Williamsburg Foundation, history.org Major General Vincent Boles – Author, 4-3-2-1 Leadership, vinnyboles.com Monday, July 22, 2013 All Brain, No Drain Students at Norfolk's P.B. Young Elementary are three weeks into a unique new summer program aimed at fending off the “brain drain” that students usually experience over the summer. On today’s HearSay, we’ll speak with P.B. Young Sr. Elementary Principal Alana Balthazar for a look at the Young Knights Program's approach to helping young students retain the knowledge that is often lost over summer break. We’ll also check with other free summer learning opportunities across Hampton Roads. Scheduled Guests: Alana Bazar – Principal, P.B. Young Sr. Elementary School in Norfolk, nps.k12.va.us Chante Lambert – Teacher, P.B. Young Sr. Elementary School in Norfolk Katie Cerqua – Youth and Family Services Manager, Virginia Beach Public Libraries, vbgov.com/libraries Monday, July 29, 2013 Virginia's Gubernatorial Candidates - Part 1 We start this week's series of conversations with a primer on the latest in Virginia politics with The Virginian-Pilot's Julian Walker, followed by the Republican nominee for Governor, Ken Cuccinelli. Scheduled Guests: Julian Walker – State Political Reporter, The Virginian-Pilot, pilotonline.com Attorney General Ken Cuccinelli – Republican Candidate for Governor of Virginia, cuccinelli.com Thursday, August 1, 2013 Virginia's Gubernatorial Candidates - Part 2 We finish this week's series of candidate conversations with our interview with the Democratic nominee for Governor, Terry McAuliffe. Scheduled Guest: Terry McAuliffe – Democratic Candidate for Governor of Virginia, terrymcauliffe.com Tuesday, August 6, 2013 HearSay from the Headlines 8/6 Join us for another edition of Headlines, where we tackle the latest news stories that have you talking. This week we'll discuss recent archaeological discoveries in Colonial Williamsburg that are shedding new light on an 18th century landmark experiment in black education, the Bray School. Scheduled Guests: Terry Meyers – Chancellor Professor of English and Lemon Project Co-chair, College of William & Mary Mark Kostro – Archaeologist, Colonial Williamsburg Foundation Wednesday, August 7, 2013 Transformed by Technology In this age of instant digital interconnectivity, we take the technical marvels that populate our lives for granted. The effortless communication they facilitate simplifies our lives, but have we considered the cost of this Faustian bargain? On today's HearSay, host Cathy Lewis speaks with scholars who are examining the unexpected ways modern technology is rewiring our brains and overriding the most basic of human instincts. 2013-2014 WHRO Annual Impact Statement 13 of 18 Scheduled Guests: Nicco Mele – Author, The End of Big: How the Internet Makes David the New Goliath John Huth – Author, Losing Our Way in the World Monday, August 19, 2013 An Achievable Dream Walter Segaloff, the founder and CEO of An Achievable Dream Academy, passed away this weekend. On today's HearSay, we'll look back at Segaloff's life and legacy. Join us as we remember the man whose contributions to the Hampton Roads community will continue to improve the lives of our region's impoverished youth for years to come. Scheduled Guest: Aubrey Lane – President, Achievable Dream, achievabledream.org Thursday, September 5 Local Movers, Shakers and Innovators: Higher Education Leadership Today we bring you the next installment in our series of conversations aimed at bringing our listeners up close and personal with our region's movers, shakers and innovators. We’re joined by the presidents of two of our region’s institutions of higher learning. Scheduled Guests: th John Broderick – 8 President, Old Dominion University, http://www.odu.edu/about/president Dr. Richard Homan – President, Dean, Eastern Virginia Medical School, http://www.evms.edu Tuesday, September 10 Segment A: Life in Hampton Roads 2013 Each year, Old Dominion University's Social Science Research Center conducts a "Life in Hampton Roads" survey. This year marks the fourth edition of the telephone survey designed to gauge the "mood" of our region. We'll speak with the creators of the survey and see how Hampton Roads residents feel about diverse issues and topics including transportation and traffic, local and state government, education, health, emergency preparedness, the economy and crime. Scheduled Guests: Dr. Jesse Richman – Faculty Director, Social Science Research Center at ODU Dr. Tancy Vandecar – Associate Director, Social Science Research Center at ODU, al.odu.edu/ssrc Segment B: New Leadership at Longwood In the second half of today's broadcast we're joined by newly named Longwood University president, W. Taylor Reveley IV. We'll discuss his plans for Longwood University and the roll institutions of higher education play in our Commonwealth's economic health. Scheduled Guest: W. Taylor Reveley IV – President, Longwood University Monday, September 23, 2013 Local Movers, Shakers and Innovators: A College Conversation Today we continue our series of conversations aimed at bringing our listeners up close and personal with our region's movers, shakers and innovators. We're joined today by two specialists in the field of higher education for conversations about the state of Virginia's black colleges and universities and the importance of providing students within underserviced communities the tools to prepare for the college admission process. Scheduled Guests: Alvin J. Schexnider – Author, Saving Black Colleges: Leading Change in a Complex Organization, agb.org/bios/alvin-j-schexnider Bonnie Sutton – President and CEO, ACCESS College Foundation, accesscollege.org Wednesday, October 2, 2013 State of the Region Report 2013 As Hampton Roads begins a new fiscal year, we'll take the opportunity to examine the previous year's triumphs and shortfalls with Old Dominion University economics professor and former university president, Dr. James Koch. He joins us to share his findings in the 14th Annual State of the Region Report. We'll review the report's most significant findings and explore their implications for the region. Scheduled Guest: 2013-2014 WHRO Annual Impact Statement 14 of 18 Dr. James Koch – Professor of Economics, Former University President, Old Dominion University, jamesvkoch.com Thursday, October 3, 2013 Old Dominion University Lieutenant Governor Debate Rebroadcast nd Virginia's lieutenant governor candidates will debate at 7 p.m. Wednesday, October 2 at Old Dominion University's Diehn Center for the Performing Arts. In partnership with ODU, we bring you a special rebroadcast of the debate. The event features Republican candidate E.W. Jackson and Democratic candidate Ralph S. Northam. "Since our first lieutenant governor debate in 2001, this will be the fourth time that candidates seeking Virginia's No. 2 political job have appeared in a debate organized by a committee of the Young Lawyers Division of The Virginia Bar Association," said Travis G. Hill, chair of the Young Lawyers Division. The VBA Young Lawyers Division is presenting this debate, the season's second, with the Student Government Association at ODU. Moderating the event will be Julian Walker, state government reporter for The Virginian-Pilot. Quentin Kidd, a political science professor at Christopher Newport University, will pose questions to the candidates. Scheduled Guests: E.W. Jackson – Republican Candidate for Lieutenant Governor of Virginia, jacksonforlg.com Senator Ralph Northam – Democratic Candidate for Lieutenant Governor of Virginia, northamforlg.com Monday, October 7, 2013 Grandmother Knows Best Though their role here in America is sometimes less pronounced than in other international cultures, grandparents play an important role in defining the values and moral structure of a family and their communities. For powerful evidence of the power of the elder generation, we turn our attention to the grave socioeconomic issues facing the nation of South Africa. An unyielding population of grandmothers are uniting and standing firm against the tide of poverty and HIV/AIDS that is decimating their families and country. On today's HearSay we'll explore the deeply personal story of these unstoppable women and the organization, Grandmothers Against Poverty and AIDS (GAPA), that is working to educate and empower them further. Scheduled Guests: Jo-Anne Smetherham – South African Journalist, Co-Author, Nevergiveups, thenevergiveups.wordpress.com Jennifer Fish – Chair, Department of Women’s Studies at Old Dominion University, odu.edu/womens_studies Thelma Nkone – South African Grandmother Vivienne Budaza – Executive Director, GAPA, gapa.org.za Thursday, October 10, 2013 Improbable Scholars If anyone has a grasp for the great social problems that face America, its David Kirp. He has dedicated his career to tackling developmental roadblocks such as HIV/AIDS, gender discrimination, and healthcare access. In his new book, "Improbable Scholars: The Rebirth of a Great American School System and a Strategy for America's Schools," Kirp chronicles how one poor urban school district continues to defy expectations by graduating students to college at an almost unprecedented rate. He joins HearSay host Cathy Lewis in advance of his October 23rd Darden Lecture in Education at Old Dominion University for a look at the future of America's ailing public school system. David Kirp – James D. Marver Professor of Public Policy, University of California at Berkeley Monday, October 14, 2013 Far From the Tree In his career defining book, Far From the Tree, Andrew Solomon writes about families coping with deafness, dwarfism, Down syndrome, autism, schizophrenia and other severe disabilities. While each of these characteristics is potentially isolating, the experience of difference within families is universal, and Solomon joins us today on HearSay to share the stories of love and triumph that he documents in every chapter. Later in the show we speak with Dr. L.D. Britt, the first African-American to achieve the position of professor of surgery in the Commonwealth of Virginia, about his ongoing commitment to fostering future generations of minority doctors. Scheduled Guest: 2013-2014 WHRO Annual Impact Statement 15 of 18 Andrew Solomon – Author, Far from the Tree: Parents, Children and the Search for Identity, andrewsolomon.com Tuesday, October 15, 2013 Our Future in the Making There is a local community that is dedicated to the process of learning and experimentation that paves the way to innovation and discovery. They've been dubbed "makers," and they're part of a global community of dreamers and big thinkers who are equal parts entrepreneur and mad scientist. Members of our own local maker community join HearSay host Cathy Lewis today for a sneak peek at this weekend's Mini Maker Faire here in Norfolk where you can expect to find rockets and robots, DIY science and technology, urban farming and sustainability, alternative energy, bicycles, unique hand-made crafts, and educational workshops and installations. Scheduled Guests: Zach Miller – Founder, Hatch, hatchnorfolk.com Beau Turner – Founder, 757 Maker Space, 757makerspace.com Rich Moormann – Producer, Mini Maker Faire and Ignite Hampton Roads, hrmakerfaire.com Monday, October 21, 2013 Candidate Conversations: LIVE! Join us for our final series of installments from this election year's Candidate Conversation Series, where we'll be broadcasting live and taking your calls. Today, host Cathy Lewis is joined by the Democratic candidates for Lieutenant Governor and Attorney General. We'll leave the bright lights, glaring opposition, and aggressive campaign advertising behind and foster a candid discussion in which the candidates can share their thoughts on tough issues and their goals for the Commonwealth. Scheduled Guests: Senator Ralph Northam – Democratic Candidate for Lieutenant Governor of Virginia, northamforlg.com Senator Mark Herring – Democratic Candidate for Attorney General of Virginia, herringforag.com Wednesday, November 6, 2013 Special Gubernatorial Election Coverage All across Virginia, voters are headed to the polls, casting their ballots for Governor, Lieutenant Governor and Attorney General. Join us on the 5th for a mid-election day update from the Richmond TimesDispatch as well as a campaign retrospective, where we'll consider the impact and effectiveness of negative political advertising. The following day we'll bring you in-depth coverage and analysis of the election results, including excerpts from a special Old Dominion University panel featuring political scientists, media correspondents and political observers. We'll be taking your calls both days, inviting you to share your experiences at the polls and your thoughts on the results of the election at 440-2665 or 1800-940-2240. Scheduled Guests: Jeff E. Schapiro – Political Reporter and Columnist for The Richmond Times-Dispatch, timesdispatch.com Richard Gearhart – Brand Development Specialist, arengee.com Quentin Kidd – Director of the Judy Ford Wason Center for Public Policy, Christopher Newport University, quentinkidd.com John Fredericks – Host, The John Fredericks Show, thejohnfredericksshow.com Vivian J. Paige – Columnist, The Virginian-Pilot, blog.vivianpaige.com Don Luzzatto – Editorial Page Editor, The Virginian-Pilot, hamptonroads.com Glen Sussman – Professor of Political Science, Old Dominion University, odu.edu Kimberly Karnes – Assistant Professor of Political Science, Old Dominion University, odu.edu Larry Sabato – Director, The University of Virginia's Center for Politics, centerforpolitics.org Thursday, December 12, 2013 Honor Roll Back In Virginia Beach elementary schools, grades of A to F have been replaced by a system using "Advanced Proficient," "Proficient," "Developing Proficiency" and "Novice." School officials tasked with implementing these changes are also eliminating the honor roll system, saying it doesn't match the new grading system that replaces the A's needed for principal's list and the B's needed for honor roll. We'll explore the reasoning behind the changes with Beach administrators and consider how they're being received by area teachers and parents. 2013-2014 WHRO Annual Impact Statement 16 of 18 Scheduled Guests: Dr. Amy Cashwell – Chief Academic Officer, Department of Teaching and Learning, Virginia Beach City Public Schools Shirann Lewis – Assistant Superintendent of Elementary Education, Virginia Beach City Public Schools Lisa Hartman – Virginia Beach Parent Wednesday, February 5, 2014 STEM'S Older Students Science, Technology, Engineering and Math programs all across Virginia are being planned and implemented to prepare K-12 students for the new century's high-tech careers, but what is being done to continue those efforts as students attend institutions of higher learning? On today's HearSay, we'll look at events and initiatives designed to keep college students engaged in STEM education and prepare them to become the next generation of STEM educators. Scheduled Guests: Dr. Rich Whittecar – CoDirector, MonarchTeach, Old Dominion University, odu.edu/monarchteach Dr. Kim Baskette – Program Coordinator, MonarchTeach, Old Dominion University Jake Newman – MonarchTeach Student Kirsten Young – MonarchTeach Student Melodi Albert – HackU Organizer, VP, Management Development, Dominion Enterprises Joe Fuller – HackU 2 Judge, VP and CIO, Dominion Enterprises Andrew Wharton – HackU Alumnus, www.facebook.com/dehackathon Thursday, February 6, 2013 The 2014 General Assembly Session: Week Five With over a month under its belt, The Virginia General Assembly is already tackling a wide range of issues that include marriage equality, felon voting rights, ethics reform and SOL reform. As Virginia's lawmakers work their way through thousands of pieces of legislation over the 60-day session, we'll bring you a series of one-on-one conversations with your elected representatives in Richmond. Scheduled Guests: Senator Jeff McWaters – Represents the 8th District in the Virginia State Senate, jeffmcwaters.com Senator John Miller – Represents the 1st District in the Virginia State Senate, senatorjohnmiller.com Senator Kenny Alexander – Represents the 5th District in the Virginia State Senate, senatorkennethcalexander.com Thursday, March 13, 2014 Counting Down to Graduation With only three months until graduation, college and high school seniors across the nation are preparing to take the next big step towards the "real world." On today's HearSay program, career and college specialists join host Cathy Lewis to offer a blueprint that soon-to-be graduates can use to better prepare themselves for the challenges and opportunities to come. Scheduled Guests: Pamela Rambo – Educational Expert and Consultant, ramboresearchandconsulting.com Bill Holland – Author, From Backpack to Briefcase, Cracking the New Job Market: The 7 Rules for Getting Hired in Any Economy, crackingthenewjobmarket.com Tuesday, April 22, 2014 A New Standard for Testing? Whether it’s the SAT’s or SOL, students are getting their fair share of standardized testing. Today on HearSay, we’ll consider the effectiveness of those tests and discuss how that testing has shaped Virginia schools. Scheduled Guests: Dr. Lisa Corbin – Executive Director Curriculum and Instruction, Norfolk Public Schools Oktay Baysal – Virginia Board of Education Member, Dean of the College of Engineering & Technology, Old Dominion University Monty Neill – Executive Director, The National Center for Fair and Open Testing, fairtest.org Del. Rob Krupicka – Represents Virginia's 45th District in the Virginia House of Delegates, krupicka.com 2013-2014 WHRO Annual Impact Statement 17 of 18 Notes Educational Advisory Committee (EAC) The Educational Advisory Committee (EAC) consists of a division selected School Board member or designee from each HRETA Member Division. The EAC receives reports, updates and other information related to educational issues and priorities. The EAC meets four times each year at WHRO, generally in September, December, March, and June. The EAC is the decision-making body on matters related to the policy, planning and operation of WHRO public education related activities. Superintendents Advisory Council (SAC) The Superintendents Advisory Council (SAC) consists of HRETA member Superintendents. Because school divisions are the owners of WHRO, this group of superintendents serves as the body that makes final recommendations to the EAC regarding decisions related to the policy, planning and operation of WHRO public education related activities. The SAC meets four times each year at WHRO, generally in September, December, March, and June. The SAC chair may schedule additional meetings as needed. The SAC will receive reports from WHRO on various issues pertaining to WHRO as well as summary reports regarding budgets, grants, instructional related services, and other business matters associated with educational initiatives supporting public schools. The summary reports presented at the SAC are required to have been reviewed and approved by the Technology Advisory Council (TAC) prior to presentation to the SAC. The SAC can direct TAC to investigate, review, analyze, and submit findings to SAC regarding specific activities or projects. Technology Advisory Committee (TAC) The Technology Advisory Committee (TAC) consists of HRETA member Chief Information Officer or other superintendent designee from each division. The TAC reviews all aspects of established educational activities (including budgets, grants, new initiatives, etc.) and provides comment on any related issues or concerns. Additionally, the TAC works with WHRO staff to recommend new regional technology based directions and initiatives. This group will review summary reports prepared by WHRO for presentation to the Superintendents Advisory Council (SAC) for approval. The TAC Chairperson or alternate will be present at the SAC meetings to assist WHRO with the presentation of the reports and answer any questions. The C.I.I. will serve as a resource to the TAC, providing detailed information on their area of responsibility and recommendations, if any, relative to their activities. The TAC meets five times a year at WHRO, generally in September, November, January, March, and May. Additional meetings may be scheduled as determined by the TAC Chair. Consortium for Interactive Instruction (C.I.I.) The Consortium for Interactive Instruction (C.I.I.) consists of HRETA member representatives that are appointed by the division Superintendent. The C.I.I. serves as a subcommittee for the TAC to facilitate the communication, implementation, forums, and other activities essential to collaboration of instructional technologies in the HRETA region. C.I.I. business meetings are held three times a year, generally in September, January and May, with additional special interest forums scheduled as needed throughout the year. Desire2Learn System Administrators The Desire2Learn System Administrator group is comprised of school division representatives and WHRO Education personnel. All of these individuals serve as learning management system administrators and meet together to support online and blended learning. Desire2Learn System Administrator meetings are held regularly throughout the year. Front Cover Photos (From Top Left): 1. Students from Matoaka Elementary School in Williamsburg-James City County participate in the 2014 Junior Great Computer Challenge. 2. Ted Hamacher from Hickory Middle School in Chesapeake competes in the 2014 Virginian-Pilot Spelling Bee. 3. WHRO Early Childhood Coordinator Martha Razor provides early learning services at Fort Story Library in Virginia Beach. 4. WHRO President and CEO Bert Schmidt smiles with students from P.B. Young Elementary in Norfolk during a “Fun Friday” at WHRO. 5. Statewide eMediaVA teacher training provided by WHRO. 2013-2014 WHRO Annual Impact Statement 18 of 18 Connect. Engage. Inspire. GLOUCESTER COUNTY SCHOOL BOARD The Thomas Calhoun Walker Education Center 6099 T.C. Walker Road Gloucester, Virginia 23061 SCHOOL BOARD AGENDA ITEM MEETING DATE: January 13, 2015 AGENDA SUBJECT: Healthy Hunger-Free Kids Act ATTACHMENTS: Healthy Hunger-Free Kids Act TYPE OF AGENDA ITEM: CONSENT X REGULAR DEPARTMENTAL REPORT/PRESENTATION X INFORMATION ONLY – NO DISCUSSION INFORMATION – DISCUSSION ACTION BACKGROUND / SUMMARY: The three year phasing of the Healthy Hunger-Free Kids Act began in the school year 20122013. Improving child nutrition is the focal point of the Healthy, Hunger-Free Kids Act. This act allows USDA, for the first time in over 30 years, opportunity to make real reforms to the school lunch and breakfast programs by improving the critical nutrition and hunger safety net for millions of children. REQUESTED ACTION: That the School Board accepts this document as information. FOR MORE INFORMATION, CONTACT PRESENTER: Name: Steve Patton Phone: 804-693-1436 E-mail: [email protected] VSBA Capital Conference January 26-27, 2015 Richmond Marriott 500 East Broad Street Richmond, VA The 2015 General Assembly promises to be another challenging session for supporters of public education because of the difficult fiscal climate and the ever-increasing role and expectations of our public schools. Advocacy by local school board members is a year-round job and even more important during the General Assembly. We will kick-off the two day conference with greetings from Virginia Secretary of Education Anne Holton (invited) and commentary on the “big picture” political scene with Dr. Bob Holsworth, frequent political media analyst. You’ll receive an overview of the governor’s budget amendments and VSBA’s legislative priorities to help prepare you for your legislative meetings on day two. The end of the day will feature a reception that will provide you with an opportunity to mix and mingle with your legislators and top administration officials. Jump start day two with the VSBA breakfast buffet and Dr. Steve Staples, superintendent of public instruction (invited), before walking to the Capitol for personal visits with your legislators. The VSBA Capital Conference offers you an opportunity before crossover to be seen and heard by your legislators. This “can’t miss” conference allows your voice to be heard and continues VSBA’s efforts for year-round advocacy. We hope to see you in January! Conference Agenda Monday, January 26, 2015 12:30 Registration 1:00 Welcome & Greetings Juandiego Wade, President Virginia School Boards Association The Honorable Anne Holton (invited) Virginia Secretary of Education 1:15 Comments on the Ever-changing Political Scene in Virginia Dr. Bob Holsworth, President Virginia Tomorrow, LLC 1:45 Review of the Governor’s Budget James Regimbal, Principal Fiscal Analytics, Ltd 2:45 Break 3:00 Legislative Issues Briefing Bob Hundley, Chairman, Legislative Positions/Federal Relations Committee Virginia School Boards Association Emily V. Webb, Government Relations Coordinator Virginia School Boards Association D. Patrick Lacy, Lobbyist Virginia School Boards Association Conference Agenda Continued on page 2 Conference Agenda Continued 4:30 VSBA Regional Meetings VSBA Regional Officers 5:30 VSBA Legislative Reception The Honorable Terry McAuliffe (invited) Governor of Virginia Tuesday, January 27, 2014 7:00 VSBA Breakfast Buffet 7:30 Dr. Steve Staples (invited) Superintendent of Public Instruction A block of rooms has been reserved at the Richmond Marriott, 500 East Broad Street, for the nights of January 25 & 26, 2015. Please make your hotel reservations directly by calling 1-800-228-9290 or by visiting the Richmond Marriott website at http://bit.ly/1pvk3ql Inform the reservation staff you are attending the Virginia School Boards Association Conference to receive the special rate of $159 (single or double). Reminder: Nametags must be visible to be admitted to ALL VSBA meetings and conferences. The deadline for the reserved block is December 30, 2014. If reservations are made after the December 30 deadline, the group rate may not be available. Register for the conference online at https://em.eboardsolutions.com/ Events/Registration/Wizard/EventDetails.aspx?C=ifON&EID=GFJL Register Online www.vsba.org Registration Form Name ___________________________________ Division _________________________________ VSBA CAPITAL CONFERENCE Registration fees received after January 6, 2015 will result in a $50 late fee. No refunds will be made after January 6 except in the case of personal illness. All requests for refunds must be made to the VSBA president in writing signed by the board chair certifying a personal illness. School Board Member Superintendent Other ____________________________________ Costs: Registration: $170 Late Registration: $220 after January 6, 2015 Please return this form with your payment to: VSBA 200 Hansen Road, Suite 2 Charlottesville, VA 22911 VSBA Orientation for Ne1N Chairmen & Vice-Chairmen Janu r 27,2015 Richmond Marriott 500 East Broad Street Richmond, VA Have you recently been selected as your school board's new chairman or vicechairman? If so, don't miss the VSBA Orientation for New ChairmenNiceChairmen, which has been especially designed to help you become more comfortable with your new role and responsibilities. Experts in a variety of areas will address many important topics, such as the legal authority of the chairman, handling media inquires, parliamentary procedure, optimizing the chair/ superintendent relationship, and ethical considerations as a board chair. You will also have the opportunity to network with other new chairmen and vicechairmen from across Virginia. Workshop Agenda Tuesday, January 27,2014 8:00 Registration and Breakfast 8:30 Welcome William "Bill" Kldd President-Elect, Virginia School Boards Association 8:40 9:40 What Every Board Member Needs to know about the SOQs Virginia Department of Education PR/Communications Peter Sengenberger Assistant Executive Director, Virginia School Boards Association 11 :00 The Chair/Superintendent Relationship Dr. Brenda Tanner Professional Development Consultant, Virginia School Boards Association Barbara Haywood Chairman, York County School Board 12:00 12:30 Lunch Parliamentary Procedure Carlos Clanton Professional Registered Parliamentarian and Licensed Parliamentarian l1vsBA Virginia School Boards Association Rivanna Ridge Professional Building 200 Hansen Road, Suite2 Charlottesville, VA 22911 1:30 The Legal Authority of the Chairman Elizabeth Ewing Director of Legal and Policy Services, Virginia School Boards Association 3:00 Adjournment www.vsba.org I 434-295-8722 I 800-446-8722 Richmond Marriott Reservations A block of rooms has been reserved at the Richmond Marriott, 500 East Broad Street, for the nights of January 25 & 26, 2015. Please make your hotel reservations directly by calling 1-800-228-9290 or by visiting the Richmond Marriott website at http://bit.ly/1 pvk3gl Inform the reservation staff you are attending the Virginia School Boards Association Conference to receive the special rate of $159 (single or double). Reminder: Nametags must be visible to be admitted to ALL VSBA meetings and conferences. The deadline for the reserved block is December 30, 2014. If reservations are made after the December 30 deadline, the group rate may not be available. Register for the conference online at https://em.eboardsolutions.com/ Events/Registration/Wizard/EventDetails.aspx?C=ifON&EID=GFJM Thank you to our sponsor: souRcE! rEAcHERS MissionO ne Educati onal Staffing Solutions Educational Staffing Services Registration Form Name ________________________________________________________ Division ------------------------------------------------- 0 VSBA CHAIRNICE-CHAIR ORIENTATION Registration fees received after January 6, 2015 will result in a $50 late fee. No refunds will be made after January 6 except in the case of personal illness. All requests for refunds must be made to the VSBA president in writing signed by the board chair certifying a personal illness. School Board Member D Superintendent Drnher _______________________________________________________ Costs: Please return this form with your payment to: VSBA 200 Hansen Road, Suite 2 Charlottesville, VA 22911 Registration: $170 Late Registration: $220 after January 6, 2015 www.vsba.org I 434-295-8722 I 800-446-8722 Your "Back to School" Experience * Visit this year's NSBA Exhibit Hall, transformed into the Campus Expo. * Saturday, March 21 10:30 a.m. - 4:00 p.m. Sunday, March 22 11 :30 a.m. - 4:00p.m. Exclusive Exhibit Hall Only: Exclusive Exhibit Hall Only: 11:45 a.m. - 1:30 p.m. 2:45 p.m. - 3:45 p.m. 11 :30 a.m. - 1:30 p.m. 2:45 p.m. - 3:45 p.m. * Student Union Relax and recharge in between learning experiences. *PopStudy Halls in for an interactive 30-minute upload of the latest knowledge on hot topics. * Relaxation Station Take a break at the Relaxation Station and enjoy a complimentary massage. * The Green Zone Discover how green ing your schools doesn't just save money, but fundamentally changes how students learn. * Music and Arts Main Street Waltz on down to find companies who will offer arts and music programs that you con establish in your district. * Technology Innovation Pavilion Don't miss your chance to meet emerg ing businesses in the education market and take home ideas you won't see anywhere else! * Cutting-Edge Ave Be the first in your district to meet the newest companies and see the latest and greatest products on the block! * Marketplace Do some shopping at the ever-popu lar NSBA Marketplace! These popular programs are ticketed events open to all conference attendees. Fees are in addition to full conference program registration fees. They are limited in size so be sure to register early! *Technology Transfonnation and Leadenhip in Today's to creating a public education system that prepares every child for lifelong learni ng, work, and citizenship. ~a.m. - 4:00p.m. * Rural School STEM Labs to Medical tHURSDAY - - - - - - - - - - - - - - - - - - - - - - llil - 101st Airborne Division (Air Assault) Fort Campbell, KY. Get an in-depth look at how technology has transformed the military in this visit to Ft. Campbell. FRIDAY II * Music Makes Us®: Pearl-Cohn Entertainment Magnet High School and the Grand Ole Opry 2:15p.m. - 6:15p.m. Hea r how rural Aspirnaut1M students around the nation can become scientists, through STEM labs led by university faculty and students. Then get a first-hand look at the Vanderbilt Un iversity School of Medicine Center for Experiential Learning and Assessment. 9:00a.m. - 3:00p.m. Music Makes Us® aspires to be a nationa l model for high quality music education. Includes a special backstage tour of the Grand Ole Opry. SA1URDAY Fl Simulations: How Vanderbilt University Transforms Learning tel Best Practices for School Leaders Luncheon 12:00 p.m. - 2:00p.m. Location: Music City Center Sponsored by Sodexo, the 2014 Magno Awa rds luncheon celebrates the spirit of innovation and excellence in public education. Attend th is special event and be insp ired to ta ke what you hear and learn back to your districts. Tel National Caucus of American Indian/ Alaska Native School Board Members Luncheon 12:00 p.m. - 2:00p.m. Location: Omni Nashville Presenter: Dr. Denise Juneau Montana's State Superintendent of Public Instruction, Dr. Den ise Juneau, was the first American Indian woman elected to serve in a statewide elected position. Serving as a strong advocate, Dr. Juneau is committed SUNDAY Tel National Hispanic Council of School Board Members Breakfast Tel TLN Luncheon Digital Leadership: Changing Paradigms for Changing Times 12:00 p.m. - 2:00p.m. Location: Music City Center Presenter: Eric Sheninger, Senior Fellow, International Center for Leadership in Education Attendees will learn how to harness the power of digital tools and social media accessible today to improve commun ications, increase student engagement, transform learning spaces, and grow professionally like never before. * Experience The Hermitage-How the RACHEL Initiative Engages Students 2:15p.m.- 5:30p.m. Learn how the Hermitage's Reinforcing American History through Electronic Learning (RACHEL) initiative can bring history to life through its award-winning videoconferencing program as you step bock in time to learn about the rich life of Andrew Jackson, the 7th President of the Un ited States. 8:00 a.m. - 9:30 a.m. Location: Omni Nashville Presenter: Richard Santana A forme r gang member, now a Harvard University graduate, nationally recogn ized speaker Richard Santana's journey provides a powerful and graphic illustration of cultural relevance in schools. Tel National Black Council of School Board Members Luncheon 12:00 p.m. - 2:00p.m. Location: Omni Nashville Presenter: Roland S. Martin Named as one of the 150 Most Influential African Americans in the United States, Roland S. Martin is nationally award-winn ing and multifaceted journalist. As the host and managing editor of Washington Watch with Roland Martin, that airs on the TV One Cable Network, he focuses on news and analysis of culture, entertainment, politics, and sports from an African American perspective. * Driving Innovation: Nissan Plant Tour Showcases STEM in Action 8:30a.m. - 1:00 p.m. Get an insider's look at modern manufacturing . Learn about the Nissen's Smyrna plant's partnership with the Metro Nashville Schools to provide students with the skills they need to be competitive in an industry that has been transformed by technology. (No one under age 10) * Off-site Learning Visits, depart from Music City Center. Prices include transportation, meals and admission fees. tel Meal Event MacNair Travel has been selected as the official Travel agency for the 2015 NSBA Annual Conference. Go to the conference website www.naba.org/ conference and click on the Travel tab for information. Or contact MacNair by visiting www.macnairtravel.com or call 877-761-3727 Book air travel directly using the following I. D. numbers: Delta: Meeting code NMK2H or call 800-328-1111 United: Zcode: ZTAB; agreement code: 455854 or call 800-426-1122 Reg 1.ster Ear lY and save! Early registration discount ends =January 16, 2015 = ·-Fees INational School Boards Association Page 2 of7 Conference Registration Fees Conference Fees By After 1/16/2015 1/16/2015 National Connection (NC), Technology Leadership Network (TLN), and Council of Urban Boards of Education (CUBE) $725 $755 Regula r $895 $945 Spouse/Family Members (18 years and more) $59 $59 Optional Events Note: The Optional Event fees are in addition to full conference registration fees listed above. Pre-Conference Workshops Event Description NC/TLN/CUBE Regular Pre-Conference Workshops #1-6 $170 $195 $170 $195 $270 $320 Friday morning workshops Pre-Conference Workshops #7-13 Friday afternoon workshops Pre-Conference Workshop #14 Friday full day workshop http://www .nsba. org/conference/registration/fees 12/9/2014 -. Fees INational School Boards Association Page 3 of7 $100 $100 Pre-Conference Workshop-New Board Member Boot Camp Friday afternoon only Specialty Programming Event Description NC/TLN/CUBE Regular School Law Seminar (begins Thursday 2:30 PM) $355 $395 CUBE District NON-CUBE No additional fee if you are a Council of School Attorneys member and a full Conference registrant. District Council of Urban Boards of Education Programming $140 $250 Saturday all day, Urban Night Out, and Sunday all day Experiential Learning Visits Experiential Learning Visit Description NC/TLN/CUBE Regular Technology Transformation and Leadership in Today's Army $120 $135 $140 $155 $100 $115 $115 $130 Technology Innovation in Action: Rutherford County Public Schools Monday, March 23, 8:45a .m. - 3:30p.m. $125 $140 Driving Innovation: Nissan Plant Tour Showcases STEM in Action $125 $140 101st Airborne Division (Air Assault) Fort Campbell, Ky. Thursday, March 19, 8:00a.m. - 4:00p.m. Music Makes Us®: Pearl-Cohn Entertainment Magnet High School & the Grand Ole Opry Friday, March 20, 9:00a.m. - 3:00 p.m . Rural School STEM Labs to Medical Simulations: How Vanderbilt University Transforms Learning Saturday, March 21, 2:15 p.m. - 6:15 p.m. Experience The Hermitage- How the RACHEL Initiative Engages Students Sunday, March 22, 2:15 p.m. - 5:30p.m. Monday, March 23, 8:30a.m. - 1:00 p.m. http://www.nsba.org/conference/registration/fees 12/9/2014 ~..Fees Page 4 of7 !"'National School Boards Association Meal Functions Meal Function Description ALL National Caucus of American Indian/Alaska Native School Board Members Luncheon $65 Presenter: Dr. Denise Juneau Saturday, 12:00 p.m. - 2:00p.m. $65 Best Practices for School Leaders Luncheon Saturday, 12:00 p.m. - 2:00p.m. National Hispanic Council of School Board Members Breakfast $50 Presenter: Richard Santana Sunday, 8:00a.m. - 9:30a.m . National Black Council of School Board Members Luncheon $65 Presenter: Roland S. Martin Sunday, 12:00 p.m. - 2:00p.m. Education Technology Luncheon $65 Digital Leadership: Changing Parad igms for Changing Times Sunday, 12:00 p.m. - 2:00 p.m. Special Conference Rate for Council and Caucus Membership Note: Only board members may use the the special conference rate to join the below caucus and/or councils. Special Rate National Caucus of American Indian/Alaska Native School Board Members $15 National Hispanic Council of School Board Members $30 National Black Council of School Board Members $30 http ://www.nsba.org/ conference/registration/fees 12/9/2014 .._Fees f National School Boards Association Page 7 of7 High School Performing Groups Sandy Folks [email protected] nsba.org Press/Communications Linda Embrey [email protected] NSBA•s 75th Annual Conference March 21-23, 2015 in Nashville Music City Center 201 Fifth Avenue South Nashville, TN 37203 (Get directions) Registration Questions or Assistance: 1-800-950-6722 General Questions: [email protected] nsba.org National School Boards Association 1680 Duke Street, Alexandria, VA 22314 Phone: (703) 838-6722 Fax: (703) 683-7 590 E-mail: [email protected] NSBA Website Policies © 2014 National School Boards Association http://www.ns ba.org/ conference/registration/fees 12/9/2014 2015 BOARD MEETING SCHEDULE January 7, 2015- Wednesday (12:00 p.m.)- Daffodil Gardens Community Room, 5954 Garden Grove Lane January 8, 2015- Thursday (8:30a.m.)- Daffodil Gardens Community Room, 5954 Garden Grove Lane January 20,2015 January 22, 2015 - Thursday - Joint Meeting with School Board at Thomas Calhoun Walker Education Center February 3, 2015 February17,2015 March 3, 2015 - Budget Presentation March 17,2015 March 19, 2015- Possible Board Budget Work Session March 23, 2015- FY 2016 Budget Public Hearing at Thomas Calhoun Walker Education Center March 26, 2015- Joint Meeting with School Board at Thomas Calhoun Walker Education Center April2, 2015- Possible Board Budget Work Session April 7, 2015 April9, 2015- Possible Board Budget Work Session April14, 2015- Possible Board Budget Work Session April16, 2015- FY 2016 Budget Adoption April 21, 2015 Mays, 2015 May19, 2015 June 2, 2015 August 4, 2015 September 1, 2015 September 15, 2015 - Joint Meeting with School Board at Thomas Calhoun Walker Education Center Page 115 October 6, 2015 October 20, 2015 November 4, 2015- Wednesday (day change due to Election Day) November 17, 2015 December 1, 2015 · January 5 , Organizational Meeting 2016- Items in red approved as part of the Board's FY meeting. 2016 Budget Calendar at the December 2 , 2014, All meetings begin at 7:00 p. m. in the Colonial Courthouse unless otherwise noted. There will be no meeting on the third Tuesday in June, July, August and December. A meeting postponed due to weather or other emergency conditions shall be rescheduled to the next workday. Questions concerning the Board's meeting schedule can be made to the Gloucester County Administrator's Office at 804-693-4042. Page 116 GLOUCESTER COUNTY PUBLIC SCHOOLS Approved FY 2016 Budget Calendar DAY: DATE: SCHEDULED MEETING/ACTIVITY: TIME: LOCATION OF MEETING: WEDNESDAY OCT. 1, 2014 BEGIN BUDGET DISCUSSION WITH SUPERINTENDENT N/A N/A MONDAY NOV. 3, 2014 INFORMATION DISTRIBUTED TO BUDGET HOLDERS N/A N/A MONDAY NOV. 24, 2014 INFORMATION DUE TO BUDGET & FINANCE N/A N/A DEC. 1DEC. 19, 2014 MEETINGS BETWEEN BUDGET HOLDERS AND MANAGEMENT TEAM N/A N/A MONDAY DEC. 15, 2014 RELEASE OF GOVERNOR'S BUDGET N/A N/A TUESDAY JAN. 13, 2015 UPDATE SCHOOL BOARD ON REVENUE STATUS AT MONTHLY SCHOOL BOARD MEETING PER GOVERNOR'S PROPOSED BUDGET 7:00P.M. T.C. WALKER WEDNESDAY JAN. 14, 2015 GENERAL ASSEMBLY CONVENES N/A N/A THURSDAY JAN. 22, 2015 BUDGET WORK SESSION WITH PUBLIC INPUT 7:00P.M. T.C. WALKER AUDITORIUM TUESDAY FEB. 10, 2015 PRESENTATION OF SUPERINTENDENT'S BUDGET AT MONTHLY SCHOOL BOARD MEETING 7:00P.M. T.C. WALKER AUDITORIUM TUESDAY FEB. 24, 2015 BUDGET WORK SESSION AND PUBLIC HEARING 7:00P.M. T.C. WALKER AUDITORIUM THURSDAY FEB. 26, 2014 WORK SESSION WITHOUT PUBLIC COMMENT FOR THE APPROVAL OF THE SCHOOL BOARD'S RECOMMENDED BUDGET 5:30P.M. PROPOSED T.C. WALKER AUDITORIUM SATURDAY FEB. 28, 2015 APPROXIMATE DATE OF ADJOU RNMENT OF GENERAL ASSEMBLY N/A N/A TUESDAY MAR. 3, 2015 COUNTY ADMINISTRATOR PRESENTS BUDGET TO BOS 7:00P.M. COLONIAL COURTHOUSE TUESDAY MAR. 10, 2015 SCHOOL BOARD'S RECOMMENDED BUDGET UPDATED WITH GENERAL ASSEMBLY FINAL ACTION AT MONTHLY SCHOOL BOARD MEETING 7:00P.M. T.C. WALKER AUDITORIUM MONDAY MAR. 23, 2015 PUBLIC HEARING ON THE COUNTY BUDGET 7:00P.M. T.C. WALKER AUDITORIUM THURSDAY MAR. 26, 2015 JOINT MEETING WITH BOARD OF SUPERVISORS 7:00P.M. T.C. WALKER AUDITORIUM THURSDAY APR. 16, 2015 BUDGET ADOPTION OF THE COUNTY'S FY 2016 BUDGET 7:00P.M. COLONIAL COURTHOUSE TUESDAY MAY 12, 2015 SCHOOL BOARD APPROVES FINAL ADJUSTMENTS AT REGULAR SCHOOL BOARD MEETING 7:00P.M. T.C.WALKER AUDITORIUM Page 117 Connect. Engage. Inspire. GLOUCESTER COUNTY SCHOOL BOARD The Thomas Calhoun Walker Education Center 6099 T.C. Walker Road Gloucester, Virginia 23061 SCHOOL BOARD AGENDA ITEM MEETING DATE: TUESDAY, JANUARY 13, 2015 AGENDA SUBJECT: HUMAN RESOURCES MONTHLY REPORT ATTACHMENTS: HUMAN RESOURCES MONTHLY REPORT - 1 PAGE TYPE OF AGENDA ITEM: CONSENT REGULAR x DEPARTMENTAL REPORT/PRESENTATION BACKGROUND / SUMMARY: x INFORMATION ONLY – NO DISCUSSION INFORMATION ONLY – DISCUSSION ACTION The Human Resources Monthly Report contains information of the department’s hiring practices, daily operations, special events, and projects. REQUESTED ACTION: No action requested; this report is submitted to the School Board for informational purposes only. FOR MORE INFORMATION, CONTACT PRESENTER: Name: Juanita V. Smith, Ed.D. Phone: (804) 693-5300 E-mail: [email protected] Connect. Engage. Inspire. GLOUCESTER COUNTY SCHOOL BOARD The Thomas Calhoun Walker Education Center 6099 T.C. Walker Road Gloucester, Virginia 23061 OFFICE OF HUMAN RESOURCES MONTHLY REPORT School Board Meeting - Tuesday, January 13, 2015 Yes, we are still excited and “happy” in the Office of Human Resources. We enjoy helping staff reach their educational goals as well as moving forward with a few goals of our own. HR INITIATIVES/PROJECTS We are in the process of updating job descriptions for all GCPS positions. This is a collaborative effort between HR, supervisors, and employees. This will be an ongoing method of verifying duties, making corrections and additions, and ensuring that the most accurate information is available. RECRUITMENT To fill vacancies for the 2015-2016 school year, we are planning to hold a local job fair. We are also developing a recruitment schedule to visit local colleges and universities. PROFESSIONAL STAFF – NATIONAL BOARD CERTIFICATION, DEGREES, and LICENSURE Ninety-two (92) license renewals for contracted personnel are being processed for 2015. Others, such as guest teachers and retirees, will be assisted with the renewal process as well. Dan Holloway, Software Development Coordinator, and Libby Hugate, Licensure Specialist, are finalizing the data collection and processing for the IPAL and MSC. The report is due January 31, 2015. Wendy Wyatt, Virtual School Administrator, has been accepted into the Doctoral Program at Virginia Tech. GUEST TEACHER TRAINING Thirty-four (34) applicants participated in the Degreed Guest Teacher Training Program this year. The last session for this school year was held on December 11, 2014. Seventeen (17) applicants have participated in the Non-degreed Guest Teacher Training Program so far this year. The next session is scheduled for this month. NEW INITIATIVE for 2015-16: We are researching online guest teacher training programs; more information to come. UPCOMING EVENTS Guest Teacher/Guest Paraprofessional Professional Development Workshop – January 27, 2015 Guest Teacher Training for Non-degreed Applicants – January 29 & 30, 2015 Connect. Engage. Inspire. GLOUCESTER COUNTY SCHOOL BOARD The Thomas Calhoun Walker Education Center 6099 T.C. Walker Road Gloucester, Virginia 23061 SCHOOL BOARD AGENDA ITEM MEETING DATE: January 13, 2015 AGENDA ITEM: Budget and Finance Report ATTACHMENTS: Budget and Finance Monthly Report TYPE OF AGENDA ITEM: MINUTES OR CONSENT PRESENTATIONS & REPORTS X REGULAR X INFORMATION ONLY DISCUSSION ONLY DISCUSSION AND/OR DECISION BACKGROUND / SUMMARY: REQUESTED ACTION: No action requested; this report is submitted to the School Board for informational purposes only. FOR MORE INFORMATION, CONTACT PRESENTER: Name: Joanne C. Wright, Director of Budget and Finance Phone: (804) 693-7811 E-mail: [email protected] GLOUCESTER COUNTY PUBLIC SCHOOLS 6099 T. C. Walker Rd. Gloucester, Virginia 23061 Joanne C. Wright, Director Budget and Finance Department Telephone: 804-693-7811 Fax: 804-693-4526 BUDGET AND FINANCE DEPARTMENT UPDATE As of December 31, 2014 In addition to the routine daily tasks, Budget and Finance Staff have completed or are working on the following projects: CURRENT PROJECTS Payroll 1. Worked with Transportation and Central Food Services on time tracking for ACA. 2. All staff attended VRS training. 3. Updated contract dates with the VRS. Budget 1. Received FY 2016 departmental and school budget requests. 2. Compiled requests for budget meetings. Employee Services Family and Medical Leave Family and Medical Leave 2014-2015 2013-2014 2012-2013 2011-2012 Future Events 5 (-3) - - Current Events 3 (-2) - - - Closed Events 33 (+21) 131 134 146 Did Not Qualify Events Total - 6 (-3) - - - 47 (+13) 131 134 146 2012-2013 2011-2012 Workers’ Comp Workplace Injuries 2014-2015 Report Only 19 Actual Claims 29 Denied Total (+2) 1 49 (+2) 2013-2014 46 55 22 24 23 1 5 7 69 84 58 SubFinder System Data 2014-2015 Employees 529 (+2) 531 530 556 Guest Teachers & Subs 169 (+35) 167 194 217 2,139 (+522) 1,854 (+446) 4,954 3,887 4,929 4,043 4,835 3,613 504 (+112) 1,967 886 1,222 Absences Sub Required No Sub Required Filled Failed to Fill 1,633 (+400) 221 (+46) 2013-2014 3,400 (87%) 486 (13%) 2012-2013 3,684 (91%) 357 (9%) 2011-2012 3,400 (94%) 212 (6%) FUTURE PROJECTS Payroll 1. 2. 3. 4. Time tracking for ACA- ongoing Disability and VRS tracking and posting Data for OSHA report W-2 reporting and calendar year-end payroll processing 1. 2. 3. 4. 5. 6. 7. 8. 9. School Site Visits – Second Semester TBD School Bookkeepers Manual Impact Aid Report (January 2015) Host Region III Finance Directors Meeting (January 28, 2015) Civil Rights Report Construction Compliance Monitoring (ongoing) Bond Draw Down (ongoing) Review of property disposal process Director and Accounting Manager to attend VASBO in February Budget Employee Services 1. Coordinate video production of the July 27th Alex L. Wiatt presentation for the Gloucester County Sesquicentennial Committee. 2. Assist T.V. Production instructor in planning for 2015 contests and competitions. 3. Assist T.V. Production instructor in researching 2015 Mac, PC, and television server upgrades. 4. Researching new video projects for 2015 for Duke TV 47 and TV III. Connect. Engage. Inspire. GLOUCESTER COUNTY SCHOOL BOARD The Thomas Calhoun Walker Education Center 6099 T.C. Walker Road Gloucester, Virginia 23061 SCHOOL BOARD AGENDA ITEM MEETING DATE: January 13, 2015 AGENDA SUBJECT: December Donations ATTACHMENTS: December Donations TYPE OF AGENDA ITEM: MINUTES OR CONSENT PRESENTATIONS & REPORTS X REGULAR BACKGROUND / SUMMARY: INFORMATION ONLY DISCUSSION ONLY X DISCUSSION AND/OR DECISION Donations are presented to the Board monthly in accordance with Policy DI. REQUESTED ACTION: That the Board accept the donations as presented with grateful appreciation. FOR MORE INFORMATION, CONTACT PRESENTER: Name: Joanne C. Wright Phone: 804-693-7811 E-mail: [email protected] Connect. Engage. Inspire. GLOUCESTER COUNTY SCHOOL BOARD The Thomas Calhoun Walker Education Center 6099 T.C. Walker Road Gloucester, Virginia 23061 SCHOOL BOARD AGENDA ITEM MEETING DATE: January 13, 2015 AGENDA ITEM: Financial Reports ATTACHMENTS: November 30, 2014 Financial Report December 31, 2014 Construction Report December 31, 2014 HVAC Report TYPE OF AGENDA ITEM: MINUTES OR CONSENT PRESENTATIONS & REPORTS X REGULAR BACKGROUND / SUMMARY: X INFORMATION ONLY DISCUSSION ONLY DISCUSSION AND/OR DECISION The FY 2015 Financial Report as of November 30, 2014 is attached as well as the December 31, 2014 Construction and HVAC project reports. REQUESTED ACTION: No action requested; this report is submitted to the School Board for informational purposes only. FOR MORE INFORMATION, CONTACT PRESENTER: Name: Joanne C. Wright, Director of Budget and Finance Phone: (804) 693-7811 E-mail: [email protected] REVENUE REPORT ACTUAL REVENUES November 30, 2014 SOURCE BALANCE FAVORABLE BUDGET ACTUAL YTD (UNFAVORABLE) COUNTY CONTRIBUTION $ 22,791,272 $ 7,258,215 $ 15,533,057 MISCELLANEOUS LOCAL $ 123,424 $ 56,770 $ 66,654 STATE FUNDS $ 28,019,400 $ 9,825,293 $ 18,194,107 FEDERAL FUNDS* $ 2,808,328 $ 320,079 $ 2,488,249 TOTAL 53,742,424 17,460,357 36,282,067 EXPENDITURE REPORT ACTUAL EXPENDITURES November 30, 2014 BALANCE CATEGORY FAVORABLE BUDGET ACTUAL YTD ENCUMBRANCE (UNFAVORABLE) INSTRUCTION $ 38,576,783 $ 11,338,536 $ 9,265 $ 27,228,982 ADMIN/ATTEND/HEALTH $ 2,406,861 $ 855,035 $ 17,500 $ 1,534,326 TRANSPORTATION $ 4,019,072 $ 1,264,051 $ 80,937 $ 2,674,084 OPERATION/MAINT $ 5,855,617 $ 2,307,431 $ 230,295 $ 3,317,891 DEBT SERVICE $ 232,562 $ 210,199 $ - $ 22,363 TECHNOLOGY $ 2,651,529 $ 1,485,105 $ - $ 1,166,424 $ 53,742,424 $ 17,460,357 $ 337,997 $ 35,944,070 CENTRAL FOOD SERVICE $ 2,511,143 $ 564,801 $ 833,506 $ 1,112,836 SCHOOL CONSTRUCTION $ 20,000,000 $ 3,675,441 $ 14,080,324 $ 2,244,235 DEBT SERVICE $ 3,674,666 $ 2,627,855 $ $ 1,046,811 TOTAL * Negative YTD amount reflects outstanding FY 2014 accruals. - Cost Projections for Page Middle School, December 31, 2014 Revised Project budget 8,235,687.00 10,624.00 498,718.00 5,920,831.00 12,000,000.00 525,082.97 914,975.00 400,000.00 16,657.00 79,205.00 100,000.00 47,584.00 207,325.00 15,227.00 RESOURCES AVAILABLE Insurance Settlement Additional Insurance-Storm Damage QSCB (pre-tornado)-Net, Series 2011 QSCB-Net, Series 2012 VPSA Bonds, Fall Sale 2013 VDOT Revenue Share (Off-site road work) Insurance Proceeds-Furniture VPSA Technology Funds (2014-15) Jean Pugh Technology Fund Abingdon Arbitrage Liability Reserve Projected Interest Timber Sales-Net VDEM Proceeds-Net Sale of Equipment $ $ $ $ $ $ $ $ $ $ $ $ $ $ Balance 0.45 0.05 0.21 (480,149.47) (219,844.33) (400,000.00) 138.25 (17,249.90) (0.50) 34,886.42 - 28,971,915.97 27,889,697.15 $ (1,082,218.82) Subtotal= Revised Project budget 22,033,490.79 594,122.24 1,475,000.00 73,552.00 128,557.00 15,840.00 32,760.00 41,126.00 38,500.00 30,960.00 25,000.00 35,000.00 1,050,164.94 202,180.00 52,580.00 64,680.00 724,100.00 108,300.00 22,680.00 241,062.00 10,000.00 59,058.00 27,058,712.97 Expended to Date 10,199,200.37 167,865.50 1,351,800.00 73,552.00 77,556.89 15,840.00 32,760.00 41,125.50 3,850.00 30,960.00 10,000.00 35,000.00 396,588.87 202,180.00 52,580.00 64,680.00 650,212.50 108,300.00 22,680.00 0.00 9,828.13 59,058.05 13,605,617.81 $ Balance 11,834,290.42 426,256.74 123,200.00 0.00 51,000.11 0.00 0.00 0.50 34,650.00 0.00 15,000.00 0.00 653,576.07 0.00 0.00 0.00 73,887.50 0.00 0.00 241,062.00 171.87 (0.05) 13,453,095.16 Subtotal= 452,721.00 48,278.00 77,922.00 2,650.00 1,331,632.00 1,913,203.00 452,721.00 48,278.10 77,922.00 2,650.00 15,770.50 597,341.60 $ 0.00 (0.10) 0.00 0.00 1,315,861.50 1,315,861.40 Total Expenditures= 28,971,915.97 Total Resources= CONSTRUCTION EXPENDITURES Construction/On-site* Contingency Professional design services Soil borings and surveys Special inspections and testing Wetlands studies, permitting, Phase 1 Environ. Early release site-prep design Educational specifications Commissioning of mechanical systems Site master plan study Furniture design and bid package Structural comparison studies Off-site road work (Eligible for VDOT Revenue) Off-site road work-Design Off-site water/sewer pump station-Design Traffic study and signalization Site preparation bid Wetlands mitigation fee Design Alternate Digital Infrastructure Miscellaneous costs Contract Amendments OTHER EXPENDITURES Demolition/Hazmat/Utilities of Old Page Walk-in Freezer Parks and Recreation Lights Bay Design Right of Way Documents Furniture and technology Received to Date 8,235,687.00 10,624.45 498,718.05 5,920,831.21 12,000,000.00 44,933.50 695,130.67 0.00 16,657.00 79,343.25 82,750.10 47,583.50 242,211.42 15,227.00 14,202,959.41 14,768,956.56 * Includes $299,866.10 in retainage, to be paid upon satisfactory completion of the project. Page Middle School Options Baseball field Practice field Gravel parking area 285,000.00 25,000.00 48,000.00 Total Options= 358,000.00 HVAC/Roof Financial Report 12/31/2014 Revenue: Principal Interest to 11/30/2014 Total Revenue 5,006,015.00 5,924.57 5,011,939.57 Expenditures & Encumbrances to Date Petsworth Construction Manager Mid-Atlantic Sch Equip - 15000017 Mid-Atlantic Sch Equip - 15000161 Hudson & Associates - 14000353 JV-14-077 Davenport Daikin Applied Americas Inc - 14000395 Hoffman & Hoffman E. T. Gresham Company, Inc. - 14000498 Change Order #1 (PCO 1-10) Change Order #2 (PCO 11-17) Subtotal for Petsworth 13,364.87 35,409.15 7,300.00 298,494.00 21,840.00 261,395.67 1,999.00 2,337,000.00 75,509.09 (9,430.22) 3,042,881.56 Achilles Hudson & Associates - 15000120 Subtotal for Achilles 162,818.00 162,818.00 Botetourt G.G. Cornwell - 15000324 Subtotal for Botetourt 75,750.00 75,750.00 Peasley G.G. Cornwell - 15000343 Subtotal for Peasley 65,250.00 65,250.00 Gloucester High School Honeywell - 14000488 Subtotal for Gloucester High School 19,510.00 19,510.00 Total Expenditures / Encumbrances 3,366,209.56 Net Balance 1,645,730.01 Connect. Engage. Inspire. GLOUCESTER COUNTY SCHOOL BOARD The Thomas Calhoun Walker Education Center 6099 T.C. Walker Road Gloucester, Virginia 23061 SCHOOL BOARD AGENDA ITEM MEETING DATE: January 13, 2015 AGENDA ITEM: Governor’s FY 2016 Proposed Budget Amendments ATTACHMENTS: Highlights of Governor McAuliffe’s Proposal TYPE OF AGENDA ITEM: MINUTES OR CONSENT PRESENTATIONS & REPORTS X REGULAR X INFORMATION ONLY DISCUSSION ONLY DISCUSSION AND/OR DECISION BACKGROUND / SUMMARY: On Wednesday, December 17, 2014, Governor McAuliffe presented his proposed amendments to the 2014 -2016 biennial budget (HB 1400/SB 800). Relative changes are attached and are subject to General Assembly approval. REQUESTED ACTION: No action requested; this report is submitted to the School Board for informational purposes only. FOR MORE INFORMATION, CONTACT PRESENTER: Name: Joanne C. Wright, Director of Budget and Finance Phone: (804) 693-7811 E-mail: [email protected] Summary of Governor McAuliffe’s Proposed Budget Amendments That May Impact Gloucester County Public Schools: Lowered sales tax projections $5.5 million in FY 2015 and $8.2 million in FY 2016 and updated school age population estimates for distribution purposes for FY 2016. Increased the Lottery proceeds estimate by $7.5 million in FY 2015 and $21.7 million in FY 2016. Programs funded under the lottery will be adjusted accordingly. Increased the transfer from the Literary Fund to the VRS by $25 million in FY 2015. Make a one-time transfer of $150 million in FY 2016 and re-amortize the deferred contribution over the remaining six years. This will adjust the actuarial valuation for FY 2016 reducing the employer rate from 14.5% to 14.15%. This will result in a decrease in state VRS revenue that must be net against the cost savings. Provided incentive funding for Breakfast After the Bell Initiative (.05 per meal). Expanded computer adaptive testing to include 7th and 8th grade mathematics. Permit expedited retakes for students in grades 3-8 who have failed SOL tests by a narrow margin. Establish a program of professional development for principals in underperforming schools. Application process required. Connect. Engage. Inspire. GLOUCESTER COUNTY SCHOOL BOARD The Thomas Calhoun Walker Education Center 6099 T.C. Walker Road Gloucester, Virginia 23061 SCHOOL BOARD AGENDA ITEM MEETING DATE: January 13, 2015 AGENDA SUBJECT: Administrative Team Report ATTACHMENTS: Administrative Team Report TYPE OF AGENDA ITEM: CONSENT REGULAR x DEPARTMENTAL REPORT/PRESENTATION x INFORMATION ONLY – NO DISCUSSION INFORMATION ONLY – DISCUSSION ACTION BACKGROUND / SUMMARY: Reports received from Administrative Team members have been consolidated, and are being presented as information. REQUESTED ACTION: That the School Board accepts the Administrative Team Report as information. FOR MORE INFORMATION, CONTACT PRESENTER: Name: John Hutchinson, Assistant Superintendent for Administrative Services Phone: (804) 693-5304 E-mail: [email protected] Administrative Team Reports for the January 2015 School Board Meeting Construction – Scott Shorland **************************************************************************************************************** Employee Services & Communications – Craig Smith **************************************************************************************************************** Energy & Security – Dave Simmons **************************************************************************************************************** Environmental Health & Safety – Shirley Chirch Trainings Attended Attended Anthrax tabletop exercise with Regional/State agencies Attended suicide prevention taskforce meeting Viewed Ebola response training presented by World Health Org. Safety/Security Actions Attended biweekly construction meetings at Page with weekly site visits Tracked threat assessments for December Met with division SROs and Security Team Attended GCPS Comprehensive Planning meeting Conducted monthly fire drill for TCWEC Attended camera layout meeting for new Page Visited each school on weekly basis; observed for safety concerns Health Conducted 6 tuberculosis screenings on new employees Conducted monthly check of TCWEC defibrillator and Epi pens Provided updated Ebola Guidance for Schools information to administrators Completed DOE's Nurses' Survey Attended School Health Advisory meeting Monitored student absence rates Tracked concussions for November (3 non-school) Followed up on staff/student 911 visits to ER Presented Health Services budget for 15-16 Finalized the letter for food restrictions to be sent home to elementary families **************************************************************************************************************** Facilities – Dave Miller Daily Actions Coordinated on-going routine and preventative maintenance tasks with in-house staff Coordinated contracted repairs and inspections Assisted with Page, Abingdon, Botetourt, and Achilles construction projects In-House Projects Facilities Building Warehouse remodeling (on-going) Restroom remodeling at GHS Installation of electrical in new Grounds Building (on-going) Winterization P.M. schedules being completed Contracted Projects Repairs to bleachers in gym @ Peasley completed Quarterly fire sprinkler inspections @ all schools Repairs to roofing at various schools Work Orders Completed by Trade Electrical-81 Locksmith-33 General Maintenance-20 Kitchen Equipment-54 Plumbing-28 Paint-10 Warehouse-7 **************************************************************************************************************** Food Service – Steve Patton Preparation for Federal Review Started Working on Budget for 2015-16 o Perfect Attendance o Starting pay for subs o Pay scale Won 1st place in the Christmas Parade Hired 2 new substitutes Catered 2 Christmas Luncheons Served 4 Elementary School Santa Breakfasts **************************************************************************************************************** Grounds – Jimmy Viars Training Sitting President for the Professional Grounds Management Society Director at Large for the Virginia Turfgrass Council Counseled employees on morale and safety Inspections 9 campus lawns 18 playground units In-House Labor Approximately 112 man hours of campus lawn maintenance (i.e.…mowing, edging, trimming and flowerbed maintenance) 112 man hours of leaf removal Approximately 75 man hours of athletic field maintenance (i.e.… mowing, edging and trimming) Relocated the majority of grounds equipment Researched storage solutions for Abingdon and Botetourt preschool equipment Worked on the design for the TCWEC landscape Working on a design to increase the parking availability at the Facilities Building Building interior layout of the Grounds Shop Installed signs and sign posts at GHS and Botetourt Worked on new job descriptions Worked on new employee justification/departmental structure Worked on supplemental income strategy for support staff 2015/2016 Budget Removed old landscaping from the TCWEC building Worked on GHS baseball field repairs Adjusted job scope for Grounds Shop insulation Worked on playground design for preschool playgrounds at Botetourt and Bethel Repaired Achilles playground wallcano and crawl tube Repaired Abingdon playground swing bridge Contracted Labor Installing Grounds Shop insulation Repairing Bethel K playground Planted pansies at 8 schools **************************************************************************************************************** Student Services – Bryan Hartley Processed shared residencies Processed residency verifications Processed home instruction applications Held discipline hearings Held meetings regarding legal charges and other types of student matters Met with staff regarding Threat Assessment procedures Met with school counselors Attended Comprehensive Planning meeting Met with Therapeutic Interventions provider Reviewed Section 504 Accommodation plans Reviewed credit accommodations with high school staff Held meeting/discussions on attendance issues Reviewed assigned disciplinary codes **************************************************************************************************************** Technology – Jim Brogan The Technology Department is continuing to work on improving the wireless experience. Bill Diehl, Coordinator for Network Services, has been restructuring the wireless networks to minimize the impact of the large volume of wireless devices accessing the Division Guest network. Verizon is still completing the installation of the internet upgrade to 600 MB. Due to some construction issues, the completion date has been postponed until the second week in January. A survey of middle school teachers is being prepared to go out in mid-January to collect data regarding the desired technology components for inclusion in the new Page MS classroom. We will be surveying all middle school teachers, since these results will also be used to provide updates to Peasley MS, funds permitting. A finalized list of classroom technology components adjusted to remain within the allocated budget will be ready by February 1, 2015. The Division Network Domain Controllers have been upgraded to Server 2008, and refinements have been made to the network Group Network Policies The e-Backpack initiative at GHS is progressing, with Margaret Williams and ITRTs working with GHS staff to move the process forward. We have issued iPads to all the GHS teachers with the hope that all GHS staff will use the iPads to begin identifying strategies for classroom instruction. The GHS staff is scheduling staff development, and we are looking to create classroom sets for the Math Department as soon as the GHS principal indicates that the department is ready to implement them. ITRTs KC Woller. Eryn Pluim, Nina Carter and Sherri Miller are collaborating with teachers on a variety of tech-related instructional projects in their respective schools. Margaret Williams, Nina Carter, Sherri Miller, KC Woller and Eryn Pluim attended the Virginia Society for Technology Educators Annual Conference in Virginia Beach on December 7 through 9. As of 12/18/14, the Technology Department has completed 2050 tickets this year. There are 299 outstanding tickets, most involve classroom projection issues. The staff is working through the majority of these, having closed over 300 this month. **************************************************************************************************************** Transportation – Anne Lanan Connect. Engage. Inspire. GLOUCESTER COUNTY SCHOOL BOARD The Thomas Calhoun Walker Education Center 6099 T.C. Walker Road Gloucester, Virginia 23061 SCHOOL BOARD AGENDA ITEM MEETING DATE: January 13, 2015 AGENDA SUBJECT: Instructional Services ATTACHMENTS: Instructional and School Reports TYPE OF AGENDA ITEM: CONSENT REGULAR DEPARTMENTAL REPORT/PRESENTATION BACKGROUND / SUMMARY: x INFORMATION ONLY – NO DISCUSSION INFORMATION ONLY – DISCUSSION ACTION REQUESTED ACTION: FOR MORE INFORMATION, CONTACT PRESENTER: Name: Chuck Wagner Phone: 804-693-6240 E-mail: [email protected] Coming Soon Current Happenings Staff Recognitions Student Recognitions • • • • Abingdon Elementary School, Home of the Panthers Our Recipe for Academic Success: Students, Teachers and Volunteers! Abingdon’s SCA rang the “Salvation Army Bell” at the local Farm Fresh on December 3. Abingdon’s SCA rode on a float during the Gloucester Citizen’s Christmas & Holiday Parade on December 6. Go Panthers! Abingdon’s SCA Spirit Week was held December 15-19. The students and staff participated in the events to include Ugly Sweater Day and Polar Express Day! Abingdon’s Chorus that includes 4th and 5th grade students lead by Mrs. Melanie McComb, our Music Teacher, performed on December9. The following Activities are Community Education sponsored and organized: • Blitzen Boogie Reindeer Race • SCA: Ginger Bread House project to support the Ronald McDonald’s House. • A mini grant from the Gloucester Educational Foundation was awarded to Mrs. Hannah Cramer to support the use of math calculators during math instruction to promote basic mathematics fluency. • Mr. Kenny Schulz completed course work towards his Math Specialist program (Masters) through the College of William and Mary. • Abingdon’s Hospitality committee hosted a Retirement Celebration for retiring Physical Education Teacher, Mrs. Linda Downey at the local Juan’s restaurant. Mrs. Downey has served the Abingdon community for 30 years! We wish her well in her future endeavors. • Mrs. Parrott and Mrs. Preas, Abingdon’s school administration, assisted Abingdon Church, the sponsors of their food pack program on Sunday, December 14 during their Christmas program. They served as hostesses during the reception that followed the program. • Abingdon’s PTA provided a special breakfast for staff on December 19. Abingdon’s Kindergarten students travelled to our local Wendy’s restaurant to learn more about local businesses. Students and teachers were greeted with a “Big Welcome” noted on the restaurant’s marquee. This study trip was arranged and organized by the Community Education Coordinator, Mrs. Deanna Johnson. Our school librarian, Ms. Jill Tyler, hosted Family Reading Night, where our participation continues to grow each week! She also supports our every Thursday, “Barking Books” program where our First and Second grade students can read books to their furry friends! Abingdon’s PTA Barnes and Noble Night was a great success! School administrators read two books and the school chorus performed on December 12. The following events are Community Education sponsored and organized: PTA Craft Night on December 5 All Pro Dad Breakfast on December 17: 7 Dads, 8 Children Universal Screening assessments, January 6-8, 2015. DARE graduation, 5th grade on January 7 at 9: 15 AM. PTA Bingo Night on January 9, 2015. Staff Professional Development on January 26-27, 2015. Connect. Engage. Inspire. Achilles Elementary School, Saving the Bay, the Warrior Way Our 2nd grade students went to Union Hall on December 4th and sang a variety of songs for the Retired Teachers Association. The 2nd graders, under the direction of Amy Lenderman, represented Achilles well as they helped bring in the sounds of the season. The 2nd graders again performed at the Achilles Barnes and Noble Night on December 5th. Mrs. Shirley Hogge read The Polar Express to students. Pete the Cat (Jesse Dutton) made an appearance as Mrs. Katina Keener read Pete the Cat Saves Christmas. 147 students and their families enjoyed their evening at the Achilles Book Fair night at Barnes and Noble relaxing in their pjs and enjoying the evening. There were craft tables set up and many teachers volunteered their time to monitor stations. Mrs. Rhonda Taylor’s 5th grade students designed the winning drink, “The Winter Delight” (Chocolate base, with caramel and white chocolate mocha, made with whole milk, with a caramel drizzle on top) at Starbucks. A special thanks to Jamie Bunting and Sharon Parr for their dedication to planning this event. Our third Warriors Club for this school year met on Thursday, December 18th: The following students were selected by their teacher for exhibiting the qualities of an Achilles Warrior. Sarah Jenkins, Reagan Locklin, Baum Hogge, Eva Updike, Silas Bucci, Caden Johnson, Julia Houston, Abigail Fannin, Aiden Hill, Isaac Garner, Matt Pilkington-King, Courtney Cruz, Wyatt Graff, Caleb Kovack, Brooke Waltz, Alexis Cruz, Page Dermyer, David Ball, A’Sannah Hunter, Mackenzie Quick, and Dani Asnicar. These students ate lunch with Mrs. Keener, Mr. Dutton and Mrs. Robinson. They also made their own ice cream sundae!!! Our SCA members and staff members, organized by Mary Robinson, rang the bell for the Salvation Army in front of Peebles Department Store from 4:00-6:00 pm on the following dates: o Jaime Bunting (1 student-Gracie Mullins)- Monday, December 8th o Mary Robinson (1 student- Aura Griggs)- Wednesday, December 10th o Rhonda Taylor (3 students- Owen Hogge, Samantha Wooldridge, Ayden Embrey)- Monday, December 15th o Mary Robinson (2 students- Lily Perger, Andrew Ward)-Tuesday, December 16th o Cassandra Kline Wednesday, December 17th All students received certificates for their willingness to volunteer. Student Recognitions Staff Recognitions Congratulations to 3rd grade teacher, Jennifer McSweeney who was accepted into the William and Mary doctoral program for Educational Policy, Planning, and Leadership. The PTO recognized our staff on Monday, December 15th with a Cookie and Cocoa treat. Staff members performed for students in our annual Holiday Sing-a-long on December 19th. Our talented Achilles staff dances, sings, and plays a variety of musical instruments. The Grinch even stopped by to help his heart grow for the coming Winter Break. Connect. Engage. Inspire. • • • Current Happenings • • • • • Coming Soon • Rhonda Taylor, GT Contact, hosted a Gifted and Talented breakfast on December 2nd. Families enjoyed a delicious oatmeal bar, watched a video, and filled out a survey with their students to look at different characteristics. Nineteen people attended the event. All Pro Dads Breakfast was held on December 12th at 8:00 am. Seventy-three people attended the event. Our PTO, with the help of Deborah Bone, our Community Education Coordinator, organized a Theatre IV play, Beatrix Potter’s Tailor of Gloucester, for the Achilles Students. Students attended the performance on December 12th. The PTO held an Achilles Spirit Night at Chick-Fil-A on December 16th. The event was well attended. Santa Breakfast was a huge success with 292 participants eating breakfast and visiting with the “big guy”. Students shared their wishes with Santa, received a free picture from our PTO, and a candy cane. A special thanks to Mr. Patton and our cafeteria staff for preparing a wonderful meal and of course to Santa for taking the time out of his busy schedule to visit with Achilles families. The PTO sponsored a Krispy Kreme doughnut fundraiser. Doughnuts were delivered to families on December 17th. The PTO also organized a Holiday Craft Workshop after school on Wednesday, December 17th. One hundred and twenty students and a large numbers of volunteers helped students move through stations to create a variety of seasonal crafts. There was a special visit from Santa Claus as students left with a bag full of crafts including reindeer food and an Olaf snowman. Dog Day Mondays continue in the Library as students from second grade classes take turns reading to therapy dogs. The Achilles Morning Warriors Before-School Intervention session continued throughout the month of December. This first session focused on math intervention. Groups met Wednesday and Friday morning from 8:00-8:45 am. New groups will be forming in the New Year. Universal Screening January 8th and 9th. DARE program begins for 5th grade. PTO Talent Show 2nd grade Outreach 4th grade 4-H Connect. Engage. Inspire. Staff Recognitions Student Recognitions BETHEL ELEMENTARY SCHOOL Seventeen 5th grade students were nominated by their homeroom teachers to be a part of the Bethel Safety Patrol. These students help monitor the hallways in the morning. Nineteen students submitted entries for the Bethel PTA Reflection Competition. We had winners in three categories. All 1st, 2nd, and 3rd place winners’ entries have been submitted to the PTA District level completion. Bethel’s SCA participated in the Gloucester County Holiday parade. It was a wet event; however, we wore our purple Santa hats with pride! Thanks to our faculty sponsors, Kim Hogge and Lori Goings, for organizing the event and riding in the rain with our students! Thanks to Mrs. Brenda Turner for promoting and compiling the Reflections Arts Competition. Mrs. Stanley’s chorus sang at the Bethel PTA Tree Trimming on December 12 and on December 16 at the Great Wolf Lodge. Mrs. Flora Brunjes is our Safety Patrol sponsor. Mrs. Melissa Shepherd is conducting Tuesday and Thursday intervention sessions at 8:00 – 8:30 for selected students who could benefit from extra instructional time. Coming Soon Current Happenings • • Bethel third grade students enjoyed the GCPS Theatre IV’s production of “Snow White.” The Bethel Cafeteria sponsored the annual Santa Breakfast. 400 breakfasts were served to Bethel families and students. Students and their families were also able to visit and take pictures with Santa. The following activities are Community Education sponsored and/or organized. • Regular classroom volunteers: 1 new placement • Youth volunteers: 3 new placements • “Kids Helping Kids.” 20 4th & 5th graders stayed after school two days to make a gingerbread house for the Ware River Circle of King’s Daughters & Sons’ annual Open House Tour. Proceeds from this annual fundraiser support the Ronald McDonald House of the Children’s Hospital of King’s Daughters. • The first After School Art program, sponsored by Gloucester Arts on Main, ended its first session. For nine weeks, 4th & 5th graders explored weaving, pottery and painting. • Full Service School: o Funding approved through the Gloucester County Community Policy and Management Team for one family to receive in-home counseling o Family Assistance Team meetings: 4 • The VA Museum of Contemporary Arts presented the “It’s Greek to Me” outreach program to 3rd graders. DARE graduation Universal Screening PTA sponsored Father/Daughter Winter Ball PTA Chick-fil-A Spirit Night Chorus to sing on WXGM Connect. Engage. Inspire. BOTETOURT ELEMENTARY SCHOOL HOME OF THE BULLDOGS Staff Recognitions Student Recognitions Current Happenings Selected students participated, under the supervision of Ellen Walters, in the building of a Gingerbread House that was displayed during the Children’s Hospital of the King’s Daughter Christmas Tea. Fifteen SCA officers and representatives rang the bell for the Salvation Army on December 13th at Walmart from 10:00 am – 12:00 noon. Students in preschool – fifth grades participated in the annual SCA Toys for Tots Campaign. The students filled three boxes full of toys for boys and girls in our community. Botetourt’s first – fifth graders are reading, reading and reading. They have met and surpassed their individual AR goals and are eagerly anticipating setting new goals. Karen Scalf, Patty Burchill, and Patrizia Smith each earned mini-grants from the GCPS Educational Foundation. Rachel Downs and Elizabeth Ripley ensured that fathers and their children were present during our 2nd All Pro Dad’s Breakfast of the 2014-15 school year. Trooper Teagle spent the day with Botetourt’s students on December 11th. Gaye Murphy successfully completed her 10-year National Board Recertification! Pam Cheresnowsky successfully completed all requirements for a Master’s degree in Mathematics from the College of William and Mary. Botetourt’s teachers dressed down during the last week of school before the Holiday Break to support community outings for the Life Skills class at GHS. Third grade students sang Christmas Carols while walking up and down Main Street. Second grade students enjoyed an Outreach from the Jamestown Foundation which was orchestrated by Community Education Coordinator, Elizabeth Ripley. Second and third grade students sang and acted like professionals during their Christmas Productions, “Twas One Night Before Christmas and We need a Vacation.” The PTA provided Botetourt staff and students with a check earned from Box Top collections which will support the purchase of Ipad Minis. PTA moms provided cookies for Botetourt’s staff to enjoy during a coolije exchange on the last day of school before the Break. Ms. Musick’s after-school intervention/study group celebrated their hard work with a pizza party. Early morning Success Maker students enjoyed a celebration for their improved pass rates in reading and mathematics. Connect. Engage. Inspire. GO FOR THE GOLD! Petsworth Elementary School Staff Recognitions Student Recognitions Coming Soon Current Happenings Four students from GHS are working on their senior projects with Petsworth staff. Our Ambassadors will be “Ringing the Bells” for the Salvation Army at Gloucester Pharmacy, accompanied by Mrs. Cindy Thomas and Mrs. Elaine Haislip. Coordinated through our CEC. Several students participated in the Gingerbread Project with the King’s Daughters. (coordinated by CEC) Our Ambassadors helped to deliver canned goods to the pantry from our annual Turkey Trot. 46 parents and children participated in the Holiday Christmas parade. Dr. Clemons, his family and Mrs. Parker also participated by riding on this year’s float. Santa visited for breakfast the morning of Thursday, Dec. 18th. Many families came out for the excitement! (CEC) Santa also visited the night of our K/1st grade Christmas Program. Our students donned their Santa hats, scarves, red and green and tackiness during Spirit Week! Our staff and other organizations were able to support 16 children for the holidays by providing gifts for them. Mrs. Ashleigh Lewis coordinated and led a beautiful Christmas program with our K and 1st grade students! 18 volunteers attended a special holiday craft and social gathering sponsored by our CEC to thank them for always making themselves available! Dr. Clemons and Dr. Wagner visited Petsworth on Wednesday, Dec. 3rd. Mrs. Anna Harwood and Ms. Julie Shrum attended a conference on Discipline Interventions in Fairfax. Ms. Shillings, Ms. Thomas and Ms. Ross attended the TTAC “Every Child a Successful Reader,” 2nd session of 4. The VTSS Leadership team met and analyzed math end of unit assessments in grades K-5 Congratulations to Ms. Sharon Carino for receiving a grant through the Educational Foundation. Mrs. Harwood, Mrs. Thomas and Ms. Balderson attended the 3rd Comprehensive Planning meeting on Dec. 17th. 18 students were assisted through our Back Pack program to provide weekend foods, donated by Salem United Methodist Church and organized by our CEC. Our Trooper buddy, Trooper Riter, visited many classrooms this month. Our PTA hosted gift wrapping opportunities for our staff. (CEC) Petsworth volunteers accumulated 121.75 hours this month so far! (CEC) Our annual DARE program will begin in January with our 5th grade students. Filming has begun of our Ambassadors modeling our school wide expectations. Filming is being assisted by the GHS production group. Theatre IV will present a play in February, sponsored by our PTA and organized by our CEC. Universal Screening assessments will occur Tuesday, Jan. 6, 2015 for grades K-5. PALS midyear assessments will be conducted the month of January for grades K-2. CEC = Community Education Coordinator Connect. Engage. Inspire. Special Celebrations Current Happenings Peasley held our annual Holiday concerts for our band and chorus departments. Peasley also held a holiday Pep Rally that recognized our Fine Arts departments and our athletic clubs. 6th Gradeo Math- Ms. Oh-used technology in the classroom with the Smart Clickers as a test review. She also had a student who spent 4 times the required amount for homework on SumDog reviewing Math facts because he found it fun. He’s done over 400 minutes. o Language Arts classes are learning about, identifying, and applying examples of figurative Language. They will be taking their common assessment test on figurative language. 7th Gradeo Ms. Bellino’s students in her last block are working on writing another chapter to the book “Black Water” we just finished. No one liked how it ended since it left us hanging without answers, so each of them is writing another chapter. Also, her classes completed a plot, foreshadowing and projection. Community Education: o Put up a “Peasley in the News” bulletin board in the front hallway to highlight the accomplishments of students and faculty o Community Use- Our school was used in the evenings for community use by approximately 465 adults and children this month! Connect. Engage. Inspire. PAGE MIDDLE SCHOOL WORK ZONE: SUCCESS AHEAD Current Happenings & Projects Student and Staff Recognitions Our backpack program continues to be a success! Many students benefit from the generosity of our staff and community who continue to supply us with food items for our students. Special thanks to Katie Johnson and the GHS NHS students for their contributions to our program. The GHS SPED department also sent food for our closet. “Page is a school that cares and takes care of its own”. This was evident when our teachers contributed monetary donations to provide Christmas for several of our students. These students were given gift cards to purchase something for Christmas. Page Guitar students, lead by Mrs. Tucker, played a number of festive Christmas songs as our students ate lunch on Friday, December 19th, 2014. The students also played and sang Happy Birthday to Mrs. Wilburn, who was home sick with the flu. The faculty and staff at Page celebrated the five days leading up to Christmas break with a “Treat Week”. Each department picked a day this week to share various goodies for the staff here at Page. The Winter Ball hosted by the Page SCA was a success! We had over 400 Page and Peasley students in attendance and many staff members and parents were there to chaperone. The Civics and Economics Department at Page Middle School, along with a few students, travelled to Sanders Assistive Living to deliver goodie bags with Christmas socks, cards that 8th grade students have written, candy, & cookies. A good time was had by all! Civics & Economics classes participated in a "Popcorn Economics" activity where students experienced the concepts of scarcity and supply & demand. Students learned the importance of making choices because of scarcity during the simulation. Although every student did not get popcorn, there was an alternative healthy snack for everyone in class. Connect. Engage. Inspire. GLOUCESTER HIGH SCHOOL – HOME OF THE DUKES th Current Happenings Ms. Soueiedan’s 10 grade English students created iMovies in preparation for their reading of Julius Caesar. Students chose an area of interest with a related theme or possible connection to the play. Some chose to study an assassinated leader, a famous betrayal, or the history behind the play. This high-touch, high-technology project enabled students to collaborate, to evaluate research sources, and to use technology to create a media product sharing their learning! th On December 13 , Mrs. Anderson, Dr. Avellanet, and Mr. Morales accompanied 36 Spanish Club members to Cape Charles where the club members worked with the children of Hispanic workers on arts and crafts projects. They played games and sang songs in Spanish with the children, helped them break piñatas and distributed toiletries and gifts that they had collected. They spoke Spanish with the children and learned a lot about the Hispanic culture. This month students in Mrs. Rowe’s History of Gloucester class completed projects on local historic sites. Students were required to prepare a 2-5 minute presentation on the site and create a model of the site. On December 15, Chef Winchester and Mrs. Rowe held a cross-curricular activity involving the foods of Ancient Rome. th th Chef’s Culinary II class comprised of three 11 graders and six 12 graders researched, created and prepared 12 dishes of Ancient Roman times. The Menu was as follows: Celery Seed Roasted Pork Heart, Marinated Octopus, Beef Kidneys with Gravy, Stewed Goat, Scallop Fritters, Seafood Stew, Chicken with Liquid Filling, Chicken Heart Forcemeat, Pork Uterus Sausage, Carrots in a Salted Vinaigrette Dressing, Celery Puree, and Yeast Waffles. In total we had 9 students prepare and taste the food for Culinary II. At the “Feast” we had 45 students and Mr. Collins taste the food. Of the students, at least 80% of them were daring enough to try a majority of the items. It was a huge success and memorable event for the students. The Cosmetology SkillsUSA team did community service, donating two turkeys to Social Services for two families for Thanksgiving. The Cosmetology Level II class did community service, providing Shampooing, Haircuts, Blow Drying, Thermal Curling and Manicuring at the Gloucester House. The cosmetology students gave the residents 13 pairs of diabetic socks. In October, Mrs. Patrick, Mr. Neblett, and Ms. Head attended the I’m Determined two day training in Richmond with Dr. Hedrick and Ms. Eddy. I’m Determined is a program designed to assist students with disabilities in developing selfdetermination skills. The Special Ed Dept at GHS is implementing some of the strategies learned with students beginning this month, with a focus on students understanding and communicating their strengths, preferences, interests, and needs, identifying goals and goal attainment, and increased student participation in IEP development. Some students will also lead their IEP meetings to facilitate skills that promote independence, leadership, and self-advocacy. Ms. Morecock’s Workplace Skills II class created mistletoe-filled Kissing Balls and greenery packed mason jar candles to be sold to GCPS employees to raise money for the class. On December 3rd & 4th, David Edmondson, a volunteer with LifeNetHealth, spoke with Ms. Sandifer’s Anatomy classes about organ & tissue donation. Mr. Edmondson is alive because of a heart transplant 6 years ago. He shared his personal story as well as scientific info regarding the process. His presentation was arranged to coincide with our studies of body tissues. As in years past, Mr. Edmondson kept the students mesmerized and elicited many questions from them. Connect. Engage. Inspire. Special Education Department Coming Soon Current Happenings & Projects • The Special Education Advisory Committee met on December 2. Mary Runnells, Gloucester County Public Schools Special Education Coordinator, presented on the Special Olympics initiative underway in Gloucester. The presentation included information on how the initiative began, the process to-date, and a status update of where we are now. The initiative includes both a community outreach and a school-based initiative within Gloucester County Public Schools. Regional school district administrators, staff, alumni, parents, and students are working together on both. The community outreach involves Gloucester County Public Schools, Mathews County Public Schools, Middlesex County Public Schools, King William County Public Schools, King and Queen County Public Schools, West Point Public Schools, local residential and day programs for adults with intellectual disabilities and Gloucester County Parks and Recreation programs, e.g. Rising Stars, and STAR program. Special Olympics training for coaches will occur in February. Special Olympics training for athletes will begin in March. Competitors will have the opportunity to compete in two events prior to the June state games. The culminating event for the 2014-2015 academic year is for 3 athletes to compete in the Softball Throw in Richmond in June. Additionally, Petsworth Elementary School initiated a year-long Olympics theme which includes the Special Olympics, entitled Go for the Gold. The culminating event will be a Special Olympics Little Feet Meet held at Petsworth in the Spring of 2015. • Numerous staff members participated in the audio-conference on December 10th that was hosted by Reed Smith LLP. The topic for the month was “Significant Case Decisions for the Year 2014”. Ms. Kathy Mehfoud spoke on the topics related to major case decisions that could assist school divisions in avoiding issues that could become problematic in schools. • A primary focus of VDOE's implementation of Results Driven Accountability (RDA) is eligibility determination. Eligibility determination is the process for determining whether or not a child qualifies for special education services and meets the state criteria for identification in one or more of the 14 disability categories. Seven staff members attended this training on December 5th to review information from VDOE about addressing criteria for the different disabilities. • On December 3rd the school psychologist and school counselors attended a meeting with the community mental health folks regarding suicide prevention in Gloucester. In January 2015, the threat assessment teams from each school will reconvene to discuss protocol and use of forms. Ms. Megan Connelly-Grothaus will be attending training on the WISC-V at William & Mary in January 2015. The Virginia Department of Criminal Justice Services will be sponsoring a workshop on January 27th entitled “Youth Mental Health First Aid”. Gloucester High School will be hosting this event for school psychologists, counselors, nurses, SROs and administrators. Connect. Engage. Inspire. Coming Soon Current Happenings & Projects Student and Staff Recognitions Elementary Mathematics Kenny Schulz (Abingdon) and Pam Cheresnowsky (Botetourt) both completed their Math Specialist master’s program at William and Mary this month. Third grade teachers at Abingdon participated in a Lesson Study. Teachers collaborated on planning a lesson focusing on multiplication using the number line. As part of the study, one of the five teachers taught the lesson while the other teachers, Mrs. Jenkins and Sharon Daugherty observed. Immediate feedback was given following the lesson. Appropriate changes were made and the lesson was taught the following day by another of the third grade teachers. Again, feedback was given directly following the lesson. This opportunity allowed teachers to observe colleagues as well as students and practice giving feedback. We appreciate the support of the administration at Abingdon. Following the Lesson Study with third grade at Abingdon the intent is to provide the same opportunity to fourth grade teachers there. We are hoping to do this early in the second semester. Math Coaches and Math Specialists will begin planning for the 5th Annual GCPS Math Bowl in early January. Math Bowl will be held March 26th. Location TBD. The first semester benchmark assessment will be given to students in grades 3-5 in early February. This will give us information on progress through the first semester. Current Happenings & Projects • • Secondary Mathematics Gloucester High – For the past several weeks, the Math department and Mr. Coleman have been working to provide remediation for students (“Term Graduates”) who still need to earn a Math verified SOL credit. Students will participate in this retesting over the next few weeks. Sixth grade: Computer Adaptive Test (CAT) - Sixth grade teachers at Peasley had the opportunity to learn more about how computer adaptive testing provides students with a customized assessment experience. Recall that all Virginia 6th grade students will participate in CAT for the Grade 6 Math SOL test in spring 2015. GCPS currently is utilizing the ARDT (Algebra Readiness Diagnostic Test), a 30-item, computer-adaptive test, to assess content mastery for students in grades 6 through Algebra I, and we are planning to share some preliminary mid-year results at an upcoming Board meeting. Connect. Engage. Inspire. Department of Assessment Current Happenings & Projects • • • • Fall Non-Writing testing continues through February 27, 2015. Beginning with Fall 2014 Non-Writing Standards of Learning tests, the reports will have a new look. The student report is a multiple-subject report showing student’s performance on all subjects tested in the administration. This report may be provided to students, parents, or teachers. There will also be a Student Detail by Question report (SDBQ) that provides the item descriptors for all questions that were presented to the student during a given test. The report will show each item’s level of difficulty (low, medium or high) and whether the student answered the item correctly or incorrectly. This will replace the Student Performance by Question (SPBQ) report. ACCESS for ELLS (Assessing Comprehension and Communication in English State-to-State for English Language Learners) materials have arrived and testing will begin January 12th. This is a secure large-scale English language proficiency assessment given to Kindergarten through 12th graders who have been identified as English Language Learners (ELLs). It is given annually in WIDA Consortium member states to monitor student’s progress in acquiring academic English. Teachers will meet on January 26th for their second VAAP Chat at the Thomas Calhoun Walker Education Center to view and discuss portfolios being collected for Virginia’s Alternate Assessment. The Virginia Alternate Assessment Program (VAAP) is available for students with significant cognitive disabilities who have an Individualized Education Plan (IEP) in grades 3-8 and in high school. Connect. Engage. Inspire. Gloucester County Public Schools The Thomas Calhoun Walker Education Center 6099 TC Walker Rd Gloucester, Virginia 23061 Telephone: 804.693.5300 Website: gets.gc.k12.va.us Governor’s Schools • The annual Academic Year Governor’s School Information Night was held on December 2, 2014, at 6:30 PM, in the GHS Auditorium. This program provided an overview of Chesapeake Bay Governor’s School and the Governor’s School for Science and Technology at New Horizons Regional Education Center. Information about Summer Residential Governor’s Schools and Foreign Language Academies was also included in this annual presentation. Approximately 50 families attended this event. More information can be found at http://gets.gc.k12.va.us/Departments/GiftedEducation/tabid/56500/Default.aspx Gifted Education & Gifted Education Advisory Committee • Sixty-eight referrals have been processed since September 2nd. • Future Gifted Education Advisory (GAC) Meetings will be: February 5, 2015, April 16, 2015, and June 4, 2015. • Save the Date! Region III Gifted Education Coordinators will be partnering with the Virginia Association for the Gifted to offer a mini-seminar on March 21, 2015. More information about VAG can be found here: http://www.vagifted.org Gloucester County Public Schools The Thomas Calhoun Walker Education Center 6099 TC Walker Rd Gloucester, Virginia 23061 Telephone: 804.693.5300 Website: gets.gc.k12.va.us Virginia Preschool Initiative (VPI) • Gloucester will continue to offer two preschool classrooms through the VPI Grant. One classroom at Achilles Elementary and one at Bethel Elementary. The next (spring) application for the 2015-2016 school year will be completed in April or May after the state budget is approved. The fall application was completed on October 1st. Title I • Title I screening and services continue. Updated lists of students served are provided by the first Friday of each month. Title III/English Language Learners (ELL) • Gloucester County Public Schools participates in the Statewide Super Consortia for Title III. A conference will be offered January 21-22, 2015, sponsored by VDOE and the Title III Statewide Super Consortia. • An information night will be held Monday, January 12, 2015, to review the ACCESS for ELLs assessment with identified ELL students and families. Other Instructional Leadership • The Instructional Team met on December 11th. A key feature of the meeting was how to use Google Apps to work collaboratively and share documents. These tools will be used to coordinate spring professional development days and summer 2015 professional development sessions.
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