“Lights, Camera, Action: Spotlighting the Region’s Best Performances” Request for Proposal Workbook R7HSA 2015 Leadership Conference June 1st – 5th Doubletree by Hilton Hotel Overland Park, KS R7HSA is seeking dynamic, engaging, and knowledgeable presenters for the 2015 Region VII Leadership Conference. 2015 Annual Leadership Conference will be held June 1st – 5th at the Doubletree by Hilton Kansas City Hotel located at 10100 College Boulevard Overland Park, KS 66210 (Just off 435 & 69 Hwy South) • 913.451.6100. The 2015 conference theme is: Lights, Camera, Action! “Spotlighting the Region’s Best Performances”. Please use this guide to plan your submission. On-Line submission: https://www.surveymonkey.com/s/R7HSA-2015 Region VII Head Start Association 233 SW Greenwich Drive, Ste. # 105, Lee’s Summit, MO 64082 Phone: 816-718-2260 Fax: 816-524-3719 Email: [email protected] Region VII Head Start Association Request for Proposals (RFP) Submission Note: R7HSA professional opportunities are planned in alignment with current Office of Head Start Priorities For the past fifty years, Head Start and beginning in 1994 Early Head Start have met federal and state requirements in the delivery of quality services to low-income children and families. With new changes in Head Start monitoring and the upcoming release of revisions to the Head Start Program Performance Standards, leadership development continues to be critical for program success! The annual conference content is designed and developed in partnership with the Region VII Office of Head Start to support programs in the continuation of delivering quality services in an ever shifting environment, meet programmatic challenges, and support program leadership on a professional development continuum. AUDIENCE The primary conference audience consists of Head Start/Early Head Start Program Leadership, including directors, senior level managers and center site managers. Educators and community partners will also be in attendance. Workshop content and instruction should be geared to a level that is appropriate for the target audience. Your presentation’s objective is to enhance the participant’s knowledge and capacity in a particular area. The presentation should inspire and empower attendees and be based on relevant information that promotes and challenges attendees to use higher order thinking skills. CRITERIA Proposals are solicited for a variety of workshop presentation formats. Presentations should be designed to be hands on, interactive, creative, dynamic, and feature best practices in Head Start. The presentation timeframe will include introductions, presentation material, question and answer session, and evaluation. Attendees should leave refreshed with specific knowledge and skills about various aspects of the presentation topic and how it relates to their work/profession. Presentations should provide attendees with educational value and should not promote a specific business, product, or service. Presentation Opportunities: Note: Formats may include lecture format, panel presentation, roundtable discussions, interactive activities-hand’s on, etc. Monday, June 1st & June 2nd (am) Tuesday, June 2nd Pre-Track Poster Session (see page7 for details) Workshop Sessions Post Track June 3rd & Thursday, June 4th (am) Thursday pm, June 4th and Friday June 5th All day/partial day (see draft agenda for details) Immediately following the opening celebration session which includes Ann Linehan, Acting Director of the Office of Head Start as a key presenter) 1.5 hours (90 minutes) or 3 hour (180 minutes) (limited number available) Post-Track begins at close of regular conference and continues as designed Region VII Head Start Association 233 SW Greenwich Drive, Ste. # 105, Lee’s Summit, MO 64082 Phone: 816-718-2260 Fax: 816-524-3719 Email: [email protected] Why Present: The 2015 R7HSA Celebration Conference provides presenters an opportunity to gain valuable experience, recognition as trainer and a forum to network with up to 600 participants from across the four-state region. Considerations: R7HSA is a not-for profit educational association, and does not award honorariums for workshop presenters unless otherwise contracted. Presenters are responsible for their own travel and workshop expenses. Lead Presenters & Co-presenters receive waived registration for the day (only) of presentation. Full conference participation requires registration at a reduced presenter rate for the lead presenter only. Note: Participation at special conference events offering food and beverage require registration at the reduced rate regardless of date. R7HSA events are GREEN! Note: Presentation materials for the annual conference will be available on flash drives at the time of the event. RFP applications should include an outline of the proposed session presentation. Presenters may deem handouts as appropriate, depending on the complexity of the topic. However, presenters are responsible for providing hard copies of workshop handouts. Upon Acceptance: Presenters will be asked to meet all conference deadlines, sign a copyright release form, photo release form and the R7HSA Presenter Code of Ethical Conduct. Selection Criteria: The R7HSA Professional Development Committee serves as the review panel for all submissions and reserves the right to deny submissions Presentations must be relevant to the field Presentation descriptions should be in alignment with proposal submissions and titles should reflect the content of the session Support the professional growth of individuals in leadership positions Presentations must not promote a product, service, etc. Submission Deadline: February 28th, 2015. Proposals will be evaluated and notification of proposal acceptance will be made by Mid-March. All submissions should be sent electronically to: [email protected] or fax: 816.524.3719. Submissions are submitted online at: https://www.surveymonkey.com/s/R7HSA-2015 Region VII Head Start Association 233 SW Greenwich Drive, Ste. # 105, Lee’s Summit, MO 64082 Phone: 816-718-2260 Fax: 816-524-3719 Email: [email protected] 2015 Region VII Head Start Conference Submission Information Use this form/attached survey when planning your submission: Type of Presentation: □ Spotlight Program Best Practice Poster Session (Poster/Walk-About Session-see addendum for more information) □ Conference Pre or Post Track □ General Conference Workshop/Session □ Panel Presentation □ Other, i.e., Listening Session: Please use backside of form to describe Workshop Delivery Method: □ Action/Loud □ Traditional Lecture □ Interactive-Table Activities Title of Presentation/Poster Session: ____________________________________________________ Please indicate if you have presented this information to R7HSA before? Yes No Language of Presentation: ______________________________________________________________ Lead Presenter (contact person - all correspondence pertaining to the conference will be addressed to this individual) Name: _________________________________ Title: _________________________________________ Organization: _________________________________________________________________________ Address: ______________________________________________________________________________ City: _____________________________State: ________________________ Zip: __________________ Email: ____________________________Phone: _______________________Fax:______________________ Please check here if under the Americans with Disabilities Act you require auxiliary aids or services. (Attach information regarding special services required) Co-Presenter (limit two co-presenters per session) (Panel Presentations may also submit) Name: _____________________________________ Title: _______________________________________ Organization: ___________________________________________________________________________ Address: ________________________________________________________________________________ City: _____________________________ State: ________________________Zip: _____________________ Email: ____________________________ Phone: ______________________Fax: _____________________ Please check here if any presenter listed requires (ADA) auxiliary aids or services. Use back side to add additional presenter information & special requests. AV Equipment: All Breakout Session rooms will include Internet, a Screen and LCD Projector. Due to expense, Laptop computers will not be provided by R7HSA. Region VII Head Start Association 233 SW Greenwich Drive, Ste. # 105, Lee’s Summit, MO 64082 Phone: 816-718-2260 Fax: 816-524-3719 Email: [email protected] Suggested Topics Early Head Start and Expansion: Successful Strategies Training & Technical Assistance Planning: Professional Development at the local level Growing an Effective Management TEAM Data Management Planning Staffing and Supporting a Strong Early Learning Workforce: Organizational Development Advancements in Technology & Innovation Building/Sustaining Successful Partnerships Measuring Teacher/Child Interactions: CLASS™ Establishing a Systematic Approach to Effective Program Management Coordinating Integrated Services across State Systems Aligned Monitoring: Ensuring Compliance Next Generation Leadership/Emerging Leaders Effectively Serving Diverse Communities Coaching/Mentoring/Building Capacity Understanding Developmental Foundations that Lead to School Readiness Creating an Inclusive Organizational Culture in the Workplace Target Audience (select all that apply) ____Head Start/Early Head Start Administrators ____Managers ____Coordinators ____ Parent Leaders ____Community Partners ____Other Skill Level of session: (select one) Beginning Intermediate/Experienced Both Availability: use column on right of chart (Reference Agenda for times and block information) Activity Pre-Track Date Monday, June 1st & June 2nd (am) Tuesday, June 2nd Poster Session: (Page 7 for details) Workshop Sessions Post Track: June 3rd & Thursday, June 4th (am) Thursday pm, June 4th and Friday June 5th Information All day/partial day Immediately following the opening celebration session which includes Ann Linehan, Acting Director of the Office of Head Start as a key presenter) (60 minutes) 1.5 hours (90 minutes) or 3 hour (180 minutes) (limited number available) Post-Track begins at close of regular conference and continues as designed Indicate Availability Indicate length of session: Repeat Session: (please indicate if you are available to repeat this session presentation) No Yes: If yes, enter availability date and time for repeat session: ________________________________________________________________________________________________ Region VII Head Start Association 233 SW Greenwich Drive, Ste. # 105, Lee’s Summit, MO 64082 Phone: 816-718-2260 Fax: 816-524-3719 Email: [email protected] Abstract of Presentation/suggested description for the Conference Brochure and marketing materials. Description/Abstract of your presentation (4-6 sentences). Be specific regarding how the session will be structured and what resources/materials will be used. (If more space is needed, please use the reverse side of this form) (R7HSA reserves the right to wordsmith descriptions as applicable) Please list 2-3 Measureable Outcomes planned for this session and anticipated participant gain: Additional Information: Please list Educational Background of each presenter: Please list Published Work if applicable: Please submit a brief presenter biographical profile for each presenter listed with your submission. A photo “head shot” will be requested upon acceptance of proposal. Note: R7HSA reserves the right to use any part of the materials provided in marketing promotion of the event as well as conference materials. Please check and initial below confirming understanding of terms of submission to R7HSA by each presenter listed. ______ I agree to the terms and conditions of Region VII Head Start Association in the use of materials, bio, pictures, etc. submitted for the 2015 R7HSA Annual Leadership Conference. Note: Accepted presenters will be issued the R7HSA Presenter Code of Ethical & Professional Conduct. ____________________________________ Signature of Person(s) Submitting Proposal ______________________________________ Title Date: _______________________________ For additional information, please contact: Region VII Head Start Association Phone: 816-718-2260 Email: [email protected] Sponsorship Opportunities also available upon request Region VII Head Start Association 233 SW Greenwich Drive, Ste. # 105, Lee’s Summit, MO 64082 Phone: 816-718-2260 Fax: 816-524-3719 Email: [email protected] 2015 Leadership Conference Poster Session (Potential for Interactive Display Session) Session Length: 60 minute with presentation repeated multiple times during time clock Audience Size: Conference attendees –flow Requirements: Provide Poster and Electronic Handout of the content Poster sessions provide an opportunity for programs to spotlight research projects, innovative practices, partnerships and local initiatives. The session is an interactive forum presented throughout the flow of the event. Posters should be designed to be engaging with visual representation of the topic, including graphics, tables, charts, text and images that depict the content being presented. Proposals should include an abstract and outline of the information that will be presented through facilitation and display at the conference. A maximum of two presenters per poster is recommended. Presenters are asked to remain in the session for its entirety to answer questions, etc. Additional outcomes of this event include the stimulation of further discussion relevant to the topic, facilitate the exchange of ideas and promote networking and collaboration among colleagues. Poster presentation handouts should be provided electronically. The information will provide attendees a visual reference of the poster presentation for future use. Printed handouts may also be provided to attendees at the expense of the presenting program. Poster Content Suggested Format: Poster Title Authors Program branded with local Program Logo Abstract Introduction History Methods Results/Outcomes Conclusion References/Resources Engaging Visuals for Consideration: Charts Graphs Pictures Poster Session Submissions will be reviewed by the conference committee using session acceptance guidelines. More information regarding the poster requirements in relationship to format and size will be provided at the time of acceptance. Presenters/Programs will be required to provide R7HSA with a pdf of their posters prior to the date of the conference in alignment with the presentation materials due date. Region VII Head Start Association 233 SW Greenwich Drive, Ste. # 105, Lee’s Summit, MO 64082 Phone: 816-718-2260 Fax: 816-524-3719 Email: [email protected] Panel Sessions Session Length: 90 minutes Audience Size: 30 – 120 attendees Requirements: Provide electronic handouts, send listing of panel to R7HSA and meet all conference submission deadlines Panel sessions are often planned to bring together two to four programs who have participated in OHS initiatives, special grant opportunities, or relevant subject matter. One to two facilitators is recommended per panel presentation to keep the flow and content moving as well as touch on important points regarding the topic being presented. These sessions are intended to engage the audience and provide thought for replicating and learning from the content presented. Panel sessions should be organized and presented in an effort to contribute to the overall effort to move professionalism forward across all levels of program leadership. Region VII Head Start Association 233 SW Greenwich Drive, Ste. # 105, Lee’s Summit, MO 64082 Phone: 816-718-2260 Fax: 816-524-3719 Email: [email protected] 2015 R7HSA Leadership Conference (Tentative Schedule) “Lights, Camera, Action” Spotlighting the Region’s Best Performances Monday, June 1st 8:30 am – 5:00 pm Registration 9:00 am – 11:30 am 11:30 am – 1:00 pm 1:00 pm – 4:00 pm Tuesday, June 2nd 8:00 am – 5:00 pm 8:30 am – 11:30 am 12:30 pm – 3:30 pm Pre-Conference Track: (TBD) 3:30 pm – 4:00 pm 4:00 pm – 5:00 pm Wednesday, June 3rd Lunch on your own Pre-Tracks continued Registration Pre-Track (3 hour) Opening Plenary Session/Celebration Luncheon Exhibitor Showcase Walk-About Program “Spotlight” Poster Sessions 8:00 am – 5:00 pm Registration 8:30 am – 10:00 pm 10:00 am – 10:30 am 10:30 am – 12:00 pm Session Block B 12:00 pm – 1:30 pm 1:30 pm – 3:00 pm 3:00 pm – 3:30 pm 3:30 pm – 5:00 pm 5:30 pm – 7:00 pm Thursday, June 4th 8:00 am – 5:00 pm 8:00 am – 9:30 am 10:00 am – 12:00 pm 1:00 pm – 4:00 pm Friday, June 5th 8:30 am – 11:30 pm 11:30 am –12:30 pmm 12:30 pm – 3:30 pm 3:30 pm (Monterey/Seattle Foyer) Break-Exhibitor Session Block C Lunch on Your Own Session Block D Exhibitor Event Monterey/Seattle Ballrooms) (Monterey/Seattle Foyer) (Monterey/Seattle Foyer) (Monterey/Seattle Foyer) Session Block E Rally/Silent Auction Registration Session Block F Closing Award Recognition Brunch/Adjourn • Post Track Session(s) • Local Program Tour Post Track Session (continues) Networking Lunch Post Track Session (continues) Evaluation-Dismiss (Monterey/Seattle Foyer) Monterey/Seattle Ballrooms) 2015 R7HSA Leadership Conference (Tentative Schedule) Session Formats R7HSA provides several session formats to meet the needs of a wide range of presentation and adult learning styles. Please review the types of session formats below when considering submitting a conference proposal. Accepted presentations will be subject to submit materials, etc. according to conference deadlines. Session Format Session Length Attendee Size Poster Sessions 60 minutes with presentation presented multiple times during session block Flow of registered attendees up to 500+ Pre-Conference Track Three to Six Hours 30-75 people Panel Sessions 90 minutes 30-120 people Workshops 90 minutes or 3 hours 20-75 people Roundtable Discussions 60 minutes 10 people including facilitator(s) Requirements Provide poster formatted to meet conference requirements and electronic handout Provide overview of session and in-depth outline Provide electronic handouts Provide overview of panel presentation, secure panel and submit names and email to conference contact. Provide an indepth outline Provide electronic handouts Provide overview of session and in-depth outline Provide electronic handouts Provide electronic handouts-designate a group note taker Questions regarding logistics, submissions, etc.? Region VII Head Start Association 233 SW Greenwich Drive, Ste. # 105, Lee’s Summit, MO 64082 Phone: 816-718-2260 Fax: 816-524-3719 Email: [email protected] 2015 Region VII Head Start Annual Leadership Conference Presenter OnLine 2015 R7HSA Conference Submission Site R7HSA is seeking dynamic, engaging, and knowledgeable presenters for the 2015 Region VII Leadership Conference. 2015 Annual Leadership Conference will be held June 1st – 5th at the Doubletree by Hilton Kansas City Hotel located at 10100 College Boulevard Overland Park, KS 66210 (Just off 435 & 69 Hwy South) • 913.451.6100. The 2015 conference theme is: Lights, Camera, Action! “Spotlighting the Region’s Best Performances”. Please use the RFP workbook to plan your submission. *1. Lead Presenter First Name *2. Lead Presenter Last Name *3. Professional Title *4. Organization/Company Name *5. Mailing Address *6. City *7. State *8. Zip Code *9. Email *10. Enter Contact Phone Numbers (cell numbers are used on site if needed for presenter messaging) Cell Office 11. Fax Number *12. Presenter Biography Limited To 800 Characters 5 6 2015 Region VII Head Start Annual Leadership Conference Presenter *13. Highest Degree Completed (Ex. M.S. in Education, B.A., H.S. Diploma, etc) 14. Publications (if applicable) 5 6 15. CoPresenter(s) (*No more than two additional presenters per session recommended) 1st CoPresenter First Name 16. 1st CoPresenter Last Name 17. 1st CoPresenter Title: 18. 1st CoPresenter Organization/Company Name 19. 1st CoPresenter Email 20. 1st CoPresenter Contact Phone Numbers (cell numbers are used on site if needed for presenter messaging) Cell Office 21. 1st CoPresenter Biography Limited To 800 Characters 5 6 22. 1st CoPresenter Highest Degree Completed (Ex. M.S. in Education, B.A., H.S. Diploma, etc) 23. 2nd CoPresenter First Name 24. 2nd CoPresenter Last Name 2015 Region VII Head Start Annual Leadership Conference Presenter 25. 2nd CoPresenter Title: 26. 2nd CoPresenter Organization/Company Name 27. 2nd CoPresenter Email 28. 2nd CoPresenter Contact Phone Numbers (cell numbers are used on site if needed for presenter messaging) Cell Office 29. 2nd CoPresenterPresenter Biography Limited To 800 Characters 5 6 30. 2nd CoPresenterHighest Degree Completed (Ex. M.S. in Education, B.A., H.S. Diploma, etc) *31. Please indicate type/format of the session submission c PreTrack: Monday, June 1stJune 2nd (up to three 3 hour block sessions over two days) d e f g c Poster Session: Tuesday, June 2nd (follows the opening celebration session) d e f g c General Workshop Session: June 3rd & June 4th d e f g c Post Track: Thursday, June 4th & Friday, June 5th (PostTrack begins at close of regular conference) d e f g c Panel Presentation (see workbook for description of panel presentations) d e f g *32. Please indicate the date of availability to present this session submission (refer to the agenda in the presenter workbook for more detail) c PreTrack: Monday, June 1st, (alldaytwo three hour blocks) d e f g c PreTrack: Tuesday, June 2nd, (one three (3) hour am block session) d e f g c Poster Session: Tuesday, June 2nd, (one sixty (60) minute session follows the opening celebration luncheon/plenary) d e f g c General Workshop Session: June 3rd, (am & pm opportunities) d e f g c General Workshop Session: June 4th, (one ninety (90) minute am block) d e f g c Post Track: Thursday: June 4th & Friday, June 5th, (PostTrack begins at close of regular conference) d e f g 2015 Region VII Head Start Annual Leadership Conference Presenter *33. Please indicate if you have presented this information at the annual R7HSA Conference in the past c Yes d e f g c No d e f g *34. Presentation/Poster Title Please note the title will be used in the program materials and should be reflective of the session/poster content 5 6 *35. Presentation Abstract/Description Provide NO MORE than 46 sentences concisely describing your workshop (3rd person narrative preferred). If you are proposing a workshop in another language, please list the title, description and all learning objectives in English and the second language. (Note: R7HSA reserves the right to wordsmith presentations to fit the content provided) 5 6 *36. Target Audience 5 6 *37. Please indicate the language that will be used for the presentation: c English d e f g c Spanish d e f g Other (please specify) *38. Session Outcomes Please list 2 3 measurable session outcomes and a statement of what the participant will gain from attending this session: 5 6 2015 Region VII Head Start Annual Leadership Conference Presenter *39. Please indicate the skill level of this session/workshop c New Staff: Staff who have been in their current position less than 2 years and are new to Head Start/Early Head Start, or Staff who have d e f g been in Head Start/Early Head Start for more than 2 years but in their current position for less than 2 years. c Experienced Staff: Staff who have been in their current position for more than 2 years and have at least 2 years experience in Head d e f g Start/Early Head Start c Both: THINK BEFORE YOU CHOOSE THIS OPTION AS ATTENDEES WILL BE USING THIS TO DECIDE WHICH WORKSHOP TO d e f g ATTEND *40. Length of Workshop (Refer to agenda in the presenter RFP workbook for detail) Please mark your length of workshop c 90 minutes d e f g c 3 hours d e f g c 60 minutes (Poster Session) d e f g c Track Block d e f g *41. Indicate if you are available to repeat this session/workshop during the course of the conference j Yes k l m n j No k l m n j Poster Session (n/a) k l m n If yes, date of availibility (please specify) *42. Workshop/Session Room SetUp In an effort to plan placement of workshop/sessions, please indicate the type of session below: (also, please note that due to the anticipated number of attendees for this event, rooms will be set accordingly) c Action/Loud Workshop: Please note that fewer workshops will be selected for this category. d e f g c Traditional Lecture Session/Workshop d e f g c Panel Presentation (note details in RFP presenter workbook) d e f g c Poster Session (note details in RFP presenter workbook) d e f g Comments (please specify) 2015 Region VII Head Start Annual Leadership Conference Presenter 43. Comments or Special Requests Please indicate any special requests regarding this submission, ADA accommodations, etc. 5 6 IMPORTANT PLEASE READ You will NOT have access to your submission after you hit DONE. Please print the form above after you fill it in AND BEFORE you hit DONE. Acceptance/Denial will be sent midMarch after panel review. Thank You for your submission.
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