Agenda - Thurston County

Board of County Commissioners
Cathy Wolfe , District 1  Sandra Romero , District 2  Karen Valenzuela , District 3
Agenda for Meeting Date:
Tuesday, December 16, 2014
Summary of Timed Items
2:00 p.m.)
Call Meeting to Order
2:05 p.m.)
Presentation
3:00 p.m.)
Public Hearings
3:30 p.m.)
Board of Health (special meeting)
5:30 p.m.)
Public Hearings
2:00 p.m.) Call Meeting to Order

Pledge of Allegiance to be led by Vice-Chair Romero

Approval of the Tuesday, December 16, 2014 Agenda

Approval of the Board Meeting Minutes from: December 9, 2014
2:05 p.m.) Presentation
Dept: Public Works
Description: Salmon Creek Bridge Replacement and Prather
Road Project Overviews
Contact: Scott Lindblom, Engineering Project Manager
Action: No action required.
1)
Opportunity for the Public to Address the Board
2)
County Manager's Update
a)
Item Description: Follow-up on citizen issues
b)
Item Description: Other current issues
Thurston County - Board of County Commissioners Agenda
BoCC-AIS-2014-12-16PublicWorks-RuthPierce1552.pdf
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3)
Consent Item(s) "a" through "o"
a)
Dept: Prosecuting Attorney
Description: A resolution reclassifying positions 09R00324
and 09R00326 in the Thurston County Pay and
Classification Pay Plan.
Contact: Heidi Prihoda, Administrative Services Manager
Action: Move to approve the resolution reclassifying
positions 09R000324 and 09R00326 from
Victim Advocates to Senior Victim Ad vocates
in the Thurston County Pay and Classification
Pay Plan.
b)
Dept: Human Resources
Description: Approve the Board of Equalization's Request to
Convene for the 2014 Assessment Year
Contact: Ruth Elder, Community Program Manager
Action: Move to approve the Board of Equalization's
request to convene for the purpose of hearing
appeals for the 2014 assessment year and
sign the Notice of Approval form.
c)
Dept: Resource Stewardship
Description: Authorize the Resource Stewardship Director to
execute an Amendment to a Professional
Services Contract with ESA Associates
Contact: Allison Osterberg, Planner, Associate
Action: Move to authorize the Director of Resource
Stewardship to sign Contract Amendment No.
2 to a Professional Services Contract with ESA
Associates to complete work related to the
development of an In Lieu Fee Mitigation
Program. This is a grant funded project.
d)
Dept: Public Health and Social Services
Description: Approval of Extensions of the Town of Bucoda
and City of Tenino contracts for Community
Development Block Grant (CDBG) Projects
Contact: Gary Aden, Social Services Program Specialist
III
Action: Move to approve amendments of Community
Development Block Grant Program contracts
with the Town of Bucoda and City of Tenino
for revised end dates of August 31, 2015
and authorize the Director of Public Health and
Social Services to sign the contract extensions.
Thurston County - Board of County Commissioners Agenda
BoCC-AIS-2014-12-16HumanResourcesNadineSordahl-1542.pdf
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BoCC-AIS-2015-01-06HumanResourcesRuthElder-0919.pdf
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BoCC-AIS-2015-01-06ResourceStewardshipAllisonOsterberg-1118.pdf
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BoCC-AIS-2015-01-06PublicHealthandSocialServ
ices-LydiaHodgkinson0919.pdf
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e)
Dept: Commissioners
Description: Thurston County 2015 Final Levy Adoption
Contact: Robin Campbell, Assistant County Manager
Action: Move to adopt the Resolution adopting the
Thurston County 2014 final tax budgets for
collection in 2015 for all taxing jurisdictions,
as attached and incorporated by reference.
f)
Dept: Commissioners
Description: 2015 Refunding Bond Sale Resolution
Contact: Robin Campbell, Assistant County Manager
Action: Move to approve and authorize the bond
resolution providing for the issuance, sale and
delivery of not to exceed $17,100,000
aggregate principal amount of limited tax
general obligation refunding bonds to provide
funds necessary to refund certain outstanding
general obligation bonds of the County.
g)
Dept: Central Services
Description: Approve Amendment No. 2 to the Op erating
Agreement for Community Access Cable
Television with Thurston Community Television
Contact: Martin Casey, Director
Action: Move to approve and sign Amendment No. 2
to the Thurston Community Television (TCTV)
Agreement.
h)
Dept: Resource Stewardship
Description: Resource Stewardship - A resolution
establishing position 09R01272 in the Thurston
County Pay and Classification Pay Plan.
Contact: Scott Clark, Director
Action: Move to approve the resolution establishing
project position 09R01272, Education and
Outreach Specialist II, in the Thurston County
Pay and Classification Pay Plan with an end
date on or before March 31, 2015.
i)
Dept: Central Services
Description: TCTV PEG Video Project
Contact: Martin Casey, Director
Deborah Vinsel, CEO, TCTV
Action: Move to approve the recommendation for
Thurston Community Television to award and
accept the proposal from Olympic
Technolog y of Edmonds, Washington, for the
design of the TCTV PEG Video Project, in the
amount of $8,768.00, including 10%
contingency.
Thurston County - Board of County Commissioners Agenda
BoCC-AIS-----CommissionersTawniSharp-1029.pdf
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BoCC-AIS-2015-01-06CommissionersTawniSharp-1049.pdf
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BoCC-AIS-2014-12-09CentralServicesCristiCampanile-1005.pdf
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BoCC-AIS-2015-01-06HumanResourcesNadineSordahl-1359.pdf
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BoCC-AIS-2014-12-09CentralServicesLindaLawson-1622.pdf
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j)
Dept: Superior Court
Description: Request Approval to Extend a Superior Court
contract for Professional Services through
March 31, 2015
Contact: Brooke Marshall, Superior Court Administrator
Action: Move to extend an existing Professional
Services Contract for Superior Court,
Drug/DUI Court Support
Services between: Nine independent EMDR
Therapists and Thurston County in an amount
not to exceed $4,999 for each of the 9
therapists. The 9 contracts are set to expire
on December 31,2014.
k)
Dept: Superior Court
Description: Request Approval to Extend a Superior Court
contracts for Professional Services through
March 31, 2015
Contact: Brooke Marshall, Superior Court Administrator
Action: Move to approve the extension of the existing
Professional Services Contract for Superior
Court, Drug/DUI Court Support
Services between: Pierce County Alliance and
Thurston County in an amount not to exceed
of $54,993 for the extension period of one
quarter. The contract extension is requested
for the period of January 1,2015 through
March 31,2015. The extension
request includes authorization for the
Presiding Judge of Superior Court to execute
the contract extension.
l)
Dept: Resource Stewardship
Description: Appointments to the Chambers Lake Drainage
District No. 3
Contact: Allison Osterberg, Planner, Associate
Action: Move to appoint Tom Eckhout to Position 1 on
the Chambers Lake Drainage District No. 3 for
the term beginning Decemb er 18, 2014 to
February 2, 2016, the next special district
general election for this position. Move to
appoint Paul Strand to Position 2 on the
Chambers Lake Drainage District No. 3 for the
term beginning December 18, 2014 to
February 2, 2016, the next special district
general election for this position. Move to
appoint Cara Bork to Position 3 on the
Chambers Lake Drainage District No. 3 for the
term beginning December 18, 2014 to
February 2, 2016, the next special district
general election for this position.
Thurston County - Board of County Commissioners Agenda
BoCC-AIS-2015-01-06DistrictCourtBobBartusch-1506.pdf
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BoCC-AIS-2015-01-06DistrictCourtBobBartusch-1241.pdf
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BoCC-AIS-2014-12-16CommissionersDanielleWestbrook1003.pdf
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m)
Dept: Human Resources
Description: A resolution setting the 2015 and 2016
benefits and the 2015 cost of living adjustment
for positions 10R00437, 10R00438, and
11R00533.
Contact: Lauren Spurgeon, Interim HR Director
BoCC-AIS-2014-12-02HumanResourcesNadineSordahl-1528.pdf
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Action: Move to approve the resolution setting the
2015 and 2016 benefits and the 2015 cost of
living adjustment for positions 10R00437,
10R00438, and 11R00533.
n)
Dept: Commissioners
Description: Appointments to the Citizens' Commission on
Salaries for Elected Officials
Contact: Danielle Westbrook, Commissioner's Assistant
File Attachment
Action: Move to appoint the following individuals
to the Citizens' Commission on Salaries for
Elected Officials for the term beginning
December 16, 2014 and ending December 16,
2018: Wayne Williams, legal representative
Peggy Quan, professional personnel
management
o)
Dept: Auditor - Financial Services
Description: Approval of the Voucher List
Contact: Darren Bennett, Financial Services Division
Manager
File Attachment
Action: Move to approve the voucher list for the week of
December 16, 2014.
Department Items
4)
Resource Stewardship
a)
Description: Adopt 2014 -2015 Official Docket of
Development Code Amendments
Contact: Katie Pruit, Associate Planner
Action: Move to adopt the 2014-2015 Official Docket
of Development Code Amendments.
b)
Description: Set the Official Docket of Comp rehensive Plan
Amendments for 2015
Contact: Cindy Wilson, Senior Planner
Action: Move to approve the 2015 Official Docket of
Comprehensive Plan Amendments.
BoCC-AIS-2014-12 -16ResourceStewardshipKatiePruit-1507.pdf
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BoCC-AIS-2014-12 -16ResourceStewardshipCindyWilson-1603.pdf
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File Attachment
c)
Description: Authorize the Resource Stewardship Director
Thurston County - Board of County Commissioners Agenda
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to execute a Professional Services Contract
with Thurston Regional Planning Council
Contact: Allison Osterberg, Associate Planner
Action: Move to authorize the Director of Resource
Stewardship to sign a Professional Services
contract with Thurston Regional Planning
Council to extend assistance related to Low Impact Development (LID) code revisions
through December 2016, not to exceed
$196,050.
d)
Description: Approval of an Interlocal Agreement with
Washington Department of Fish and Wildlife
for the development of the Thurston Prairie
Habitat Conservation Plan.
Contact: Andrew Deffobis, Planner, Associate
Action: Move to authorize the Resource
Stewardship Director to sign and act as a
contract representative for an Interlocal
Agreement with Washington Department of
Fish and Wildlife in the amount of $551,687
for the development of the Thurston Prairie
Habitat Conservation Plan and Environmental
Impact Statement, including contract
amendments and extensions as necessary and
allowed.
5)
BoCC-AIS-2014-12 -16ResourceStewardshipAllisonOsterberg-1613.pdf
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BoCC-AIS-2014-12 -16ResourceStewardshipJeremyDavis-1546.pdf
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Public Works
Description: Authorization to issue Request for Proposals
for consulting services to update the 2009
Thurston County Solid Waste Management Plan
Contact: Terri Thomas, Education and Outreach
Specialist III
Action: Move to authorize the issuance of a Request
for Proposals (RFP) for consultant services to
update the 2009 Thurston County Solid Waste
Management Plan (the Plan) and authorize the
Public Works Director to execute the contract
for the Plan once the proposals have been
received , evaluated, and a vendor selected.
Thurston County - Board of County Commissioners Agenda
BoCC-AIS-2014-12 -16PublicWorks-RuthPierce1030.pdf
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6)
Public Health and Social Services
a)
Description: Approval of Thurston-Mason Developmental
Disabilities Millage Funding Contracts for 2015
Contact: Mark Freedman, Social Services Division
Director
Action: Move to approve the award of up to $156,000
in dedicated Thurston County Developmental
Disabilities millage funding and up to $45,128
in dedicated Mason County millage funding
and authorize the Director of Public Health and
Social Services to develop and execute
contracts with South Sound Parent to Parent,
Senior Services for South Sound, Protective
Payee Services, the Arc of Washington, Career
Quest, Nancy Murphy, Exceptional Foresters,
Vadis, and Morningside when prepared by
staff for the contract period of January 1,
2015 – December 31, 2015.
b)
Description: A Resolution amending the Thurston County
Pest and Vegetation Management Policy
Contact: Art Starry, Environmental Health Division
Director
Action: Move to approve a Resolution amending the
Thurston County Pest and Vegetation
Management Policy to include prohibiting the
use of neonicotinoid insecticides on County
owned or managed property, and clarifying
and updating the policy consistent with
current practices.
c)
BoCC-AIS-2014-12 -16PublicHealthandSocialServ
ices-AnneButigan1314.pdf
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Description: Approval of a State of Washington Department
of Commerce Emergency Solutions Grant
program contract
Contact: Gary Aden, Social Services Program Specialist
III
Action: Move to approve the State of Washington
Department of Commerce Emergency
Solutions Grant program contract to provide
Emergency Shelter, Homeless Prevention and
Rap id Rehousing services to homeless and at
risk of homeless individuals and families in
Thurston County for total maximum contract
amount of $219,234 for the duration of
January 1, 2015 through June 30, 2016; and
authorize the Director of Public Health and
Social Services to sign the contract.
Thurston County - Board of County Commissioners Agenda
BoCC-AIS-2014-12 -02PublicHealthandSocialServ
ices-LydiaHodgkinson1422.pdf
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BoCC-AIS-2015-01 -06PublicHealthandSocialServ
ices-LydiaHodgkinson0927.pdf
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d)
Description: Approval to amend Interfaith Works contract
for the Overnight Shelter Program
Contact: Gary Aden, Social Services Program Specialist
III
Action: Move to approve an amendment to
the Interfaith Works contract for a revised
total maximum contract amount of $275,368
and a revised termination date of November
30, 2015 for the continued operation of the
Overnight Shelter program; and authorize the
Director of Public Health and Social Services to
sign the contract amendment.
7)
BoCC-AIS-2015-01 -06PublicHealthandSocialServ
ices-LydiaHodgkinson0901.pdf
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Commissioners' and County Manager Items
a)
Description: Consider adoption of ordinance amending the
Thurston County Code relating to pet animals
and the review and appeal process for
potentially dangerous dog s or dangerous dogs.
Contact: Scott Cushing, Deputy Prosecuting Attorney II
Action: Move to consider adoption of an ordinance
amending Section 9.10.050 and Section
9.10.070 of the Thurston County Code relating
to regulations and violations relating to pet
animals and the review and appeal process for
potentially dangerous dog s or dangerous dogs.
b)
c)
Description: Inter-local Agreement for Joint Animal
Services Operations
Contact: Scott Cushing, Deputy Prosecuting Attorney II
Action: Move to approve an inter-local agreement
between the City of Olympia, the City of
Lacey, the City of Tumwater, and Thurston
County enabling the continued joint operation
of an animal shelter and the conduct of animal
protection and control activities.
BoCC-AIS-2015-01 -06CommissionersBeccaPilcher-1638.pdf
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BoCC-AIS-2015-01 -06CommissionersBeccaPilcher-1652.pdf
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Item Description:
Commissioners will report on board work sessions and assigned committee meetings
providing updates on actions taken as well as upcoming issues.
e)
Item Description:
The County Manager will review the Board of County Commissioners schedule for the
week of December 16, 2014 .
f)
Item Description:
Adjournment - Motion: Move to adjourn the Board of County Commissioners meeting of
December 16, 2014 .
Thurston County - Board of County Commissioners Agenda
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3:00 p.m.)
a)
Public Hearings
Dept: Resource Stewardship
Description: Hold a public hearing to accept and consider
public comment on an amendment to the
Thurston County Impact Fee Schedule - 2015
School District Impact Fees
Contact: Cindy Wilson, Planner, Senior
BoCC-AIS-2014-12 -16ResourceStewardshipJeremyDavis-1138.pdf
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Action: Move to approve a resolution amending the
Thurston County Impact Fee Schedule to
update the Olympia School District and
Tumwater School District impact fees.
b)
Dept: Commissioners
Description: Hold a public hearing to accept and consider
public comments on changes to County Code
chapter 5.49 -Mental Health, Chemical
Dependency and Therapeutic Courts Sales and
Use Tax.
Contact: Barbara Burgener, Program Manager
BoCC-AIS-2014-12 -16CommissionersBarbaraBurgener1257.pdf
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Action: Move to approve a resolution amending the
County Code chapter 5.49 -Mental Health,
Chemical Dependency and Therapeutic Courts
Sales and Use Tax.
c)
Dept: Commissioners
Description: Public Hearing Adopt 2015 ERRATA Budget
Amendment
Contact: Robin Campbell, County Manager, Assistant
Action: Move to approve the 2015 ERRATA (Error and
Technical Adjustment) Budget Amendments
per Resolution including Attachments A & B.
3:30 p.m.)
BoCC-AIS-2014-12 -16Auditor-TeresaWollan1218.pdf
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Board of Health
Special meeting for the Board of Health with a separate agenda and minutes.
Thurston County - Board of County Commissioners Agenda
Page 9 of 10
5:30 p.m.)
a)
Public Hearings
Dept: Public Works
Description: Public Hearing to Consider the Transfer of
Ownership of Portions of Moon Road SW,
183rd Ave. SW, 188th Ave. SW and 195th
Ave. SW to the Confederated Tribe of the
Chehalis Reservation (Chehalis Tribe)
Contact: Pam Dittloff, Right of Way Agent, Senior
BoCC-AIS-2014-12 -16PublicWorks-RuthPierce1525.pdf
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Action: Move to consider the transfer of ownership of
portions of Moon Road SW, Anderson Road
SW, 183rd Avenue SW, 188th Avenue SW and
195th Avenue SW to the Chehalis Tribe.
b)
Dept: Public Works
Description: Public Hearing to consider the formation of a
Transportation Benefit District in
unincorporated Thurston County
Contact: Ramiro Chavez, Director
BoCC-AIS-2014-12 -16PublicWorksMarcieTaylor-1258.pdf
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Action: Move to consider the formation of a
Transportation Benefit District in
unincorporated Thurston County.
Thurston County - Board of County Commissioners Agenda
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Board of County Commissioners
AGENDA ITEM SUMMARY
Date Created: 12/3/2014
Agenda Date: 12/16/2014
Created by:
Presenter:
Agenda Item #: 3a
Nadine Sordahl, Human Resources Specialist - Human Resources - 786-5451
Heidi Prihoda, Administrative Services Manager - Prosecuting Attorney 754-3355, x 6250
Item Title:
A resolution reclassifying positions 09R00324 and 09R00326 in the Thurston County Pay
and Classification Pay Plan.
Action Needed: Pass Resolution
Class of Item: Consent
List of Exhibits
Resolution - PAO Reclass VA to Sr VA
121614.doc
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1021 Sr Victim Advocate
Attachment A
121614.doc
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g PAO
c
d
e
f
c Budget Office
d
e
f
g
Notes:
g FinSvcs
c
d
e
f
g HR
b
c
d
e
f
c CAO
d
e
f
g
c Other
d
e
f
g
Recommended Action:
Move to approve the resolution reclassifying positions 09R000324 and 09R00326 from Victim
Advocates to a Senior Victim Advocates in the Thurston County Pay and Classification Pay Plan.
Item Description:
The Thurston County Prosecuting Attorney’s Office has employed Victim Advocates in the “Victim
Advocate” Classification (#0172) since the position’s implementation in January 1996. In 2008 the PAO
Victim Advocate staff had grown to 7 full time advocates working in 6 different criminal trial teams
throughout the office. The PAO needed to identify a senior level Victim Advocate classification to
provide the leadership and mentorship needed for the growing advocacy program. Two employees
were identified for this role. These employees had over 13 years of systems based victim advocate
experience. The PAO has worked with both employees in a temporary Senior Victim Advocate role
since 2011 and they are recognized as experts in their advocacy roles. Reviews of their performance
for the last 3 years, indicates they both meet the expectations for the Senior Victim Advocate
classification.
The Prosecuting Attorney’s Office is requesting to reclassify positions 09R00324 and 09R00326 from
Victim Advocates to Senior Victim Ad vocates. The salary range for a Victim Advocate is $3721 - $4949
and the salary range for a Senior Victim Advocate is $3907 - $5197. The difference between the
classifications top salary range is $248 or a 5% increase.
Date Submitted: 12/3/2014
RESOLUTION NO. ______
A RESOLUTION reclassifying positions 09R00324 and 09R00326 in the Thurston County Pay and
Classification Pay Plan.
WHEREAS, it has been brought to the attention of the Thurston County Commissioners that the
above positions should be reclassified, and;
WHEREAS, it has been brought to the attention of the Thurston County Commissioners that the
Thurston County Pay and Classification Pay Plan should be amended as follows;
NOW, THEREFORE, the Board of County Commissioners of Thurston County, State of
Washington, does resolve as follows:
Section 1. The classification specification for Senior Victim Advocate shall be as provided in
Attachment A.
Section 2. The Thurston County Pay and Classification Pay Plan should be amended as follows:
Office/Department: Prosecuting Attorney’s Office
Previous Position
Position No.:
Classification:
Spec. No.:
FTE:
Range:
New Position
09R00324 and 09R00326
Victim Advocate
1021
1.0
10
Position No.:
Classification:
Spec. No.:
FTE:
Range:
09R00324 and 09R00326
Senior Victim Advocate
1021
1.0
11
Section 3. The effective date of the reclassification listed in Section 2 shall be January 1, 2015.
ADOPTED: ____________________________
ATTEST:
BOARD OF COUNTY COMMISSIONERS
Thurston County, Washington
Clerk of the Board
Chair
APPROVED AS TO FORM:
Vice-Chair
Lauren Spurgeon
Interim Human Resources Director
Commissioner
ATTACHMENT A
1021
CLASSIFICATION SPECIFICATION
SENIOR VICTIM ADVOCATE
GENERAL DESCRIPTION
The Senior Victim Advocate is a lead victim advocate who is a highly skilled and trained
expert in multiple areas of victim advocacy disciplines. Routinely provides expert analysis
and recommendations on the most complex and sensitive assignments. Leads, mentors
and provides expert guidance to other Victim Advocates.
This class specification reflects the general concept and intent of the classification and
should not be construed as a detailed statement of all the work requirements that may be
inherent in a position.
ESSENTIAL JOB FUNCTIONS
Leads and performs all the duties of a Victim Advocate.
Serves as the advocate assigned to a specific felony trial team while working on a
multidisciplinary team with attorneys, social workers, community and system based
professionals, and others involved in the criminal justice system. Provides backup
services to advocates.
Works as a part of a trial team within the Thurston County Prosecuting Attorney’s Office to
provide information, support, and referral to victims about justice system procedures.
Participates in related activities such as training, committees, and task forces that
strengthen the relationship of the Prosecuting Attorney’s Office to the larger community
and advance the issues of crime victim advocacy. May be assigned to make presentations
to community groups.
Serves as an expert advisor in areas of victim services. Works with and mentors other staff
and may be assigned as a supervisor to interns and/or volunteers.
Assists with researching and gathering information for grants and other funding sources.
Recommends modifications to program objectives, policies, procedures and strategies to
improve services quality.
Perform related duties as assigned.
SENIOR VICTIM ADVOCATE
Page 2
1021
DISTINGUISHING FEATURES
Work involves knowledge of the criminal justice system and victim support systems within
the community. Ability to counsel victims and witnesses who may be experiencing differing
levels of distress, anxiety, anger, possible hostility, and other emotions and psychological
responses.
The Senior Victim Advocate classification is distinguished from other classifications by the
responsibilities to serve as a lead, a mentor and expert to other Victim Advocates. In
addition, the Senior Victim Advocate may be assigned to supervise interns and/or
volunteers.
WORKING CONDITIONS
Work is performed primarily in an office environment. Minimal physical exertion is
required. Substantial contact with the public, departmental staff, and other County
departments. The incumbent may come into contact with individuals who are irate,
argumentative and in highly emotional situations. The incumbent may be required or
called upon to work non-standard business hours, evenings, and weekends.
QUALIFICATIONS
Bachelor’s degree with major course work in justice administration, counseling,
psychology, social sciences or a related field. Master’s degree highly desired.
Five years of increasing responsible experience interviewing and counseling clients
involved in the justice system. Any combination of experience and training that would
provide the required skills, knowledge and abilities to perform the work will be considered.
Must possess an Intermediate or Advance Advocate Credentialing provided through the
National Advocate Credentialing Program (NACP) or other professional equivalent
credentialing.
Thorough knowledge of laws and regulations related to victims/witness’ rights and the
criminal justice system; procedures of Superior, District and Juvenile Courts; available
community counseling resources and programs; and crisis intervention methods.
Knowledge of the principles of mental health evaluation and diagnostic techniques;
principles, techniques, and practice of interviewing and counseling; dynamics of sexual
and physical abuse.
SENIOR VICTIM ADVOCATE
Page 3
1021
QUALIFICATIONS (cont.)
Ability to provide initial evaluation and counseling services to crime victims; assess people
and situations accurately and adopt effect courses of action; conduct interviews to
accurately assess client needs; effectively assess each child’s developmental level and
emotional state and to adapt interview techniques accordingly; and sensitively relate to
and establish an immediate rapport with children of varying ages, developmental,
emotional, and socio-economic levels. Ability to provide ongoing support services to crime
victims; and interpret and apply applicable policies, procedures, laws and regulations.
Ability to appear for scheduled work and complete assigned tasks with a reasonable period
of time; communicate clearly, both orally and in writing; prepare reports, maintain detailed
records and make presentations; analyze and evaluate investigative material; make sound
decisions on difficult and unusual cases; and establish and maintain effective working
relationships with child victims and their families, attorneys, law enforcement personnel,
other agencies, co-workers, and the general public.
Must be able to meet all traveling requirements of the position and maintain a current
Washington State Driver's License or have requested and obtained an appropriate
accommodation.
Created 12/16/14
Non-exempt
Union/non-union
Board of County Commissioners
AGENDA ITEM SUMMARY
Agenda Date: 12/16/2014
Created by:
Presenter:
Date Created: 12/5/2014
Agenda Item #: 3b
Ruth Elder, Community Program Manager - Human Resources - 786-5135, 754-3355, x
7619
Ruth Elder, Community Program Manager - Human Resources - 786-5135,
754-3355, x 7619
Item Title:
Approve the Board of Equalization's Request to Convene for the 2014 Assessment Year
Action Needed: Pass Motion
Class of Item: Consent
List of Exhibits
64 0049 NOTICE OF
APPROVAL 2014
Assessment Year.doc
Microsoft Word 97 2003 Document
37.0 KB
Recommended Action:
Move to approve the Board of Equalization's request to convene for the purpose of hearing appeals
for the 2014 assessment year and sign the Notice of Approval form.
Item Description:
Pursuant to RCW 84.48.010, the Board of Equalization, with the ap proval of the County Legislative
Authority, may convene at any time when petitions exceed twenty -five, or ten percent of the appeals
filed in the preceding year, whichever is greater. The Board of Equalization has received 757 petitions
thus far for the 2014 assessment year, which is greater than ten percent of the 633 petitions filed for
the 2013 assessment year. Therefore, the Board of Equalization requests the approval of the Board of
County Commissioners to convene to hear the petitions for the 2014 assessment year.
Date Submitted: 12/5/2014
NOTICE OF APPROVAL TO HEAR PROPERTY TAX APPEALS
THURSTON
COUNTY LEGISLATIVE AUTHORITY
The county board of equalization, with the approval of the county legislative
authority, may convene at any time when petitions filed exceed twenty-five, or
ten percent of the number of appeals filed in the preceding year, whichever is
greater. (RCW 84.48.010)
Pursuant to RCW 84.48.010, the
Thurston
County Legislative Authority hereby approves the
County Board of Equalization’s request to convene for the purpose of hearing
Thurston
appeals filed for the current year. This approval is based on a finding that the requirements for convening under
RCW 84.48.010 have been satisfied.
DATED THIS
16th
day of
December
(Month)
,
2014
(Year)
Karen Valenzuela, Chairperson
Sandra Romero, Vice Chair
Cathy Wolfe, Commissioner
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Teletype (TTY) users, please call (360) 705-6718. For tax assistance, call (360) 534-1400.
Board of County Commissioners
AGENDA ITEM SUMMARY
Agenda Date: 12/16/2014
Created by:
Presenter:
Date Created: 12/4/2014
Agenda Item #: 3c
Allison Osterberg, Planner, Associate - Resource Stewardship - 754-3355, x 7011
Allison Osterberg, Planner, Associate - Resource Stewardship - 754-3355, x
7011
Item Title:
Authorize the Resource Stewardship Director to execute an Amendment to a Professional
Services Contract with ESA Associates
Action Needed: Execute Contract
Class of Item: Consent
List of Exhibits
Thurston Prof Svcs
Contract
ESA_Amendment2_1204
2014.pdf
Adobe Acrobat Document
187 KB
Recommended Action:
Move to authorize the Director of Resource Stewardship to sign Contract Amendment No.2 to a
Professional Services Contract with ESA Associates to complete work related to the development of
an In Lieu Fee Mitigation Program. This is a grant funded project.
Item Description:
Thurston County received a grant from the state Department of Ecology to develop a pilot In Lieu Fee
(ILF) mitigation program. An ILF program would provide an option to offset unavoidable impacts to
wetland functions by allowing qualifying permit recipients to purchase credits. The County can pool this
income to fund the restoration, creation, enhancement, or protection of these ecological functions
elsewhere in the watershed. As part of this effort, the County entered into a contract with ESA
Associates for $95,500 to assist in the technical development of the program.
This amendment extends the consultant's deadline for their work in developing the program through
June 2015, to match the current timeline for the grant program.
Date Submitted: 12/4/2014
PROFESSIONAL SERVICES CONTRACT
THURSTON COUNTY/ ESA ASSOCIATES
AMENDMENT NO. 2
THIS CONTRACT AMENDMENT is entered into in duplicate originals between
THURSTON COUNTY, a municipal corporation, with its principal offices at 2000 Lakeridge Drive
S.W., Olympia, Washington 98502, hereinafter “COUNTY,” and ESA ASSOCIATES, with its
principal offices at 5309 Shilshole Ave. NW, Suite 200, Seattle, WA 98107, hereinafter
“CONTRACTOR.”
In consideration of the mutual benefits and covenants contained herein, the parties
agree that Contract No. 2013-0523-01 executed on June 7, 2013, be amended as follows:
1. Section 1. DURATION OF CONTRACT
a. The term of this Contract shall begin on June 7, 2013 and shall terminate on June 30,
2015.
2. Except as expressly provided in this Contract Amendment, all other terms and
conditions of the original Contract remain in full force and effect.
Executed in duplicate originals this _______ day of ___________________, 2014.
CONTRACTOR: ESA Associates
Thurston County, Washington
By: ________________________________
By: _________________________________
Print Name: __________________________
Scott Clark, Director of Resource
Stewardship
Title: _______________________________
Date _______________________________
Contract No. 2013-0523-01
May 23, 2013
Date _______________________________
-1-
Approved as to Form by the Prosecuting Attorney’s Office
Reviewed 6/18/14
Contract No. 2013-0523-01
May 23, 2013
-2-
Board of County Commissioners
AGENDA ITEM SUMMARY
Agenda Date: 12/16/2014
Created by:
Presenter:
Date Created: 12/5/2014
Agenda Item #: 3d
Lydia Hodgkinson, Administrative Assistant II - Public Health and Social Services - 8672503
Gary Aden, Social Services Program Specialist III - Public Health and Social
Services - 867-2532
Item Title:
Approval of Extensions of Town of Bucoda and City of Tenino contracts for Community
Development Block Grant Projects
Action Needed: Pass Motion
Class of Item: Consent
List of Exhibits
2014 Housing Bucoda
Tenino contracts
121614.pdf
Adobe Acrobat Document
169 KB
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Recommended Action:
Move to approve amendments of Community Development Block Grant Program contracts with the
Town of Bucoda and City of Tenino for revised end dates of August 31, 2015 and authorize the
Director of Public Health and Social Services to sign the contract extensions.
Item Description:
The Board of County Commissioners on July 16, 2013 approved Community Development Block Grant
projects in the town of Bucoda (for the replacement of failing water lines) and in the City of Tenino
(sidewalks).
These two projects have experienced delays in completion of the work required to comply with the
federal CDBG regulations and are requesting an extension of the end dates to comply with those rules.
The Town of Bucoda original end date was January 20, 2015 and the City of Tenino project was slated
to end on February 21, 2015.
This request is to amend b oth contracts extending the end dates to August 31, 2015 in order to allow
completion of all required construction work and required documentation to comply with the federal
regulations.
The dollar amount of the contracts will not change, only the end date of the contracts will be affected
by this action.
These contracts address two Thurston Thrives Action Areas: For the Bucoda Water Line system repair,
the Environment Action Team has established a goal of Keeping Water Clean and Restore Water
Resources. For the Tenino sidewalks program, the Community Design action team has as its goal the
creation of safe, convenient and abundant opportunity for physical activity.
Date Submitted: 12/5/2014
2014 Budgeted Revenue
2 State
Contracts
$1.1m
1 HUD
(HOME/CDBG)
$2.5m
3 Fees (2060/2163)
$1.7m
4 County/HHSC/Misc
$340k
Housing and Community Renewal
$5.6m
Administration
$503k – 4.0 FTE’s
(1,2,3,4)
Construction
$1.7m
(1,2,3)
O&M
Coordinated Entry
Homeless Coordinater
$526k
Rapid Rehousing
Rental Assistance
$2.3m
Support Services
Shelter
$370k
Social Services
HHSC
$234k
(2,3)
(2,3)
(4)
InterfaithWorks
SideWalk
Family Support Center
Community Action
Council
Community Youth Services
N.W. Resources
Point-InTime
(City of Olympia)
The Salvation Army
People’s House
Community Action
Council
(3)
PANZA
City of Tenino
City of Yelm
Town of Bucoda
HomesFirst!
Habitat for Humanity
Yelm Community Services
Community Action Council
Foundation for the
Challenged
Housing Authority of
Thurston County
Family Support Center
Catholic Community
Services
Family Support Center
SideWalk
Community Youth Services
Theresa Slusher
Catholic Community
Services
Yelm Community Services
Housing Authority of
Thurston County
InterfaithWorks
Out of the Woods
PANZA
SafePlace
The Salvation Army
Budgeted expenditures, actual subcontract amounts may vary
Behavioral Health
Resources
Catholic Community
Services
CHOICE Regional Health
Network
Community Youth Services
Crisis Clinic
Family Support Center
Olympia Free Clinic
SafePlace
Senior Services
Thurston County Food
Bank
YWCA
Board of County Commissioners
AGENDA ITEM SUMMARY
Agenda Date: 12/16/2014
Created by:
Presenter:
Date Created: 12/5/2014
Agenda Item #: 3e
Tawni Sharp , Senior Management Analyst - Commissioners - 754-3355, ext. 6219
Robin Campbell, County Manager, Assistant - Commissioners - 709-3063
Item Title:
Thurston County 2015 Final Levy Adoption
Action Needed: Pass Resolution
Class of Item: Consent
List of Exhibits
Resolution adopt FINAL
levies 12-16 -14.doc
Microsoft Word 97 2003 Document
28.5 KB
Certification of Tax
Levies 12-16-14.xls
Microsoft Excel 97-2003
Worksheet
34.5 KB
Recommended Action:
Move to adopt the Resolution adopting the Thurston County 2014 final tax budgets for collection in
2015 for all taxing jurisdictions, as attached and incorporated by reference.
Item Description:
Estimated tax budgets were adopted by the Board of County Commissioners on October 28, 2014 by
Resolution #15076. At that time, the Department of Revenue had not yet certified the amount of the
state school levy and not all the information needed from the adjoining counties for districts located in
multiple counties to calculate the levy rates for the Timberland Library, the school districts, and the
cities and towns was availab le. The final data has now been submitted to Thurston County as seen in
Exhibit A.
Date Submitted: 12/5/2014
Resolution #
A RESOLUTION adopting the Thurston County 2014 tax levies for 2015 collection.
WHEREAS, pursuant to RCW 84.52.030 it is the duty of the Board of County
Commissioners to levy taxes on all the taxable property in the county, within the
limitations permitted by law, and pursuant to RCW 36.40.090 to fix the amount of the
levies necessary to raise the amount of the estimated expenditures as determined in the
final budget of the county, and pursuant to RCW 84.52.070 to certify to the county
assessor of the county the amount of taxes levied upon the property in the county for
county purposes, and the respective amounts of taxes levied by the board for each taxing
district, within or coextensive with the county, for district purposes; and
WHEREAS, the Department of Revenue has certified the amount of the state
school levy; and
WHEREAS, all information has been received from adjoining counties for
districts located in multiple counties to calculate the levy rates for the Timberland
Library, the school districts, and the cities and towns at this time; and
WHEREAS, the Board of County Commissioners adopted the 2015 budget for
Thurston County on October 28, by resolution #15075 and the 2014 estimated tax levies
for collection in 2015 by resolution #15076;
NOW, THEREFORE, BE IT RESOLVED, by the Thurston County Board of
Commissioners of Thurston County as follows:
1. The list of tax levy calculations for Thurston County General levy, the Road
District levy, the Medic One levy, and the Conservation Futures levy, contained in
Exhibit 1, attached hereto and incorporated herein by reference, is hereby adopted as the
Thurston County 2014 tax levies for 2015 collection; and
2. The list of tax levy calculations for all districts and levies and the tax levy
calculations for the state school levy, the Port of Olympia, the Timberland Library, the
School Districts, and the Cities and Towns and Fire Districts, attached hereto and
incorporated herein by reference, is hereby adopted.
Page 1 of 2
ADOPTED:
ATTEST:
BOARD OF COUNTY COMMISSIONERS
Thurston County, Washington
_____________________
Clerk of the Board
_______________________________
Chair
APPROVED AS TO FORM:
JON TUNHEIM
PROSECUTING ATTORNEY
_______________________________
Commissioner
_______________________________
Commissioner
By: ______________________
Deputy Prosecuting Attorney
Page 2 of 2
CERTIFICATION OF 2014 TAX DISTRICT BUDGETS
for collection in 2015
DISTRICT
Thurston County
Medic 1
Conservation Futures
County Road
BREAKDOWN
Current Expense less V & PH
Administrative Refund
Adjudicted Refund
Total Current Expense less V & PH
Veterans
Administrative Refund
Adjudicted Refund
Total Veterans
Public Health
Administrative Refund
Adjudicted Refund
Total Public Health
Less Diversion
Road Diversion
Timberland Regional Library
Port of Olympia
State
Public Utility District #1
LEVY REQUEST
$34,906,943.52
$78,898.59
$903.06
$34,986,745.17
$302,119.66
$708.16
$7.20
$302,835.02
$671,361.02
$1,573.16
$16.00
$672,950.18
$9,958,211.48
$1,259,479.97
$17,812,405.44
$3,250,000.00
$19,450,000.00
$5,009,484.14
$0.00
$261,352.98
CITIES & TOWNS
City of Olympia
Bond
City of Tumwater
Bond
City of Tenino
City of Bucoda
City of Yelm
City of Rainier
City of Lacey
Bond
$13,490,530.92
$1,919,514.22
$7,535,385.98
$229,070.73
$265,835.00
$65,686.43
$1,112,055.00
$211,500.00
$5,707,368.00
$1,142,426.00
FIRE DISTRICTS
Fire District No. 1
Bond
Fire District No. 2
Fire District No. 3
Bond
Fire District No. 4
Fire District No. 5
Bond
Fire District No. 6
Fire District No. 7
Fire District No. 8
Bond
See W Thurston FA
$386,064.60
See SE Thurston FA
$12,461,125.11
$437,552.00
See SE Thurston FA
$733,929.40
$218,170.98
$2,014,070.74
$837,639.00
$1,493,442.00
paid off
Page 1 of 2
CERTIFICATION OF 2014 TAX DISTRICT BUDGETS
for collection in 2015
FIRE DISTRICTS continued
Fire District No. 9
Bond
Fire District No. 11
Bond
Fire District No. 12
Fire District No. 13
Bond
Fire District No. 15
Fire District No. 16
Fire District No. 17
Bond
SE Thurston Fire Authority
W Thurston Regional Fire Authority
M&O
$2,055,664.00
$437,725.00
See W Thurston FA
$254,610.85
$572,237.71
$1,081,170.71
$235,000.00
$250,000.00
$44,610.00
$390,762.00
paid off
$2,793,394.55
$2,663,599.00
$570,000.00
CEMETERY DISTRICTS
Cemetery District No. 1
Cemetery District No. 2
$58,644.48
$151,000.00
SCHOOL DISTRICTS
Yelm School Dist. #2
North Thurston School Dist. #3
Tumwater School Dist. #33
Olympia School Dist. #111
Rainier School Dist. #307
Griffin School Dist. #324
Centralia School Dist. #401L
Rochester School Dist. #401
Tenino School Dist. # 402
M&O
Bond
M&O
Bond
M&O
Bond
M&O
Bond
Capital Projects
M&O
Bond
M&O
Bond
M&O
M&O
Bond
M&O
$10,100,000.00
$4,200,000.00
$32,641,241.36
$18,821,418.00
$14,198,175.24
$10,662,000.00
$22,728,910.00
$11,627,872.35
$459,873.23
$1,690,000.00
$600,000.00
$2,250,000.00
$1,220,000.00
$5,647,759.40
$3,878,087.84
$1,525,000.00
$2,855,909.00
PARK DISTRICT
Tanglewilde Park District
6 Year Levy
$61,206.00
Page 2 of 2
Board of County Commissioners
AGENDA ITEM SUMMARY
Agenda Date: 12/16/2014
Created by:
Presenter:
Date Created: 12/5/2014
Agenda Item #: 3f
Tawni Sharp , Senior Management Analyst - Commissioners - 754-3355, ext. 6219
Robin Campbell, County Manager, Assistant - Commissioners - 709-3063
Item Title:
2015 Refunding Bond Sale Resolution
Action Needed: Pass Resolution
Class of Item: Consent
List of Exhibits
Bond
ResolutionThurston
CountyLTGO Ref Bonds
2013 for 12-16-14
BOCC.doc
Microsoft Word 97 2003 Document
126 KB
Recommended Action:
Move to approve and authorize the bond resolution providing for the issuance, sale and delivery of
not to exceed $17,100,000 aggregate principal amount of limited tax general obligation refunding
bonds to provide funds necessary to refund certain outstand ing general obligation bonds of the
County.
Item Description:
There are p resently par value Limited Tax General Obligation Bonds not to exceed $17,100,000,
maturing on or after December 1, 2015. After due consideration, all or a portion of the Refunding
Candidates may be refunded in a manner that will be most advantageous to the County to its taxpayers.
Date Submitted: 12/5/2014
ERROR: cannot convert document 'C:\Users\sp_admin\AppData\Local\Temp\tmp9C01.doc'
Board of County Commissioners
AGENDA ITEM SUMMARY
Agenda Date: 12/16/2014
Created by:
Presenter:
Date Created: 11/21/2014
Agenda Item #: 3g
Cristi Campanile, Contracts/Purchasing Coordinator - Central Services - 867-2096
Martin Casey, Director - Central Services - 75 4-2974
Item Title:
Approve Amendment No. 2 to the Op erating Agreement for Community Access Cable
Television with Thurston Community Television
Action Needed: Pass Motion
Class of Item: Consent
List of Exhibits
File Attachment
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Recommended Action:
Move to approve and sign Amendment No. 2 to the Thurston Community Television (TCTV)
Agreement.
Item Description:
On July 22, 2014 the Board approved Amendment No. 1 to the Thurston Community Television
Agreement for project management of the equipment upgrades for local access to Public, Education and
Government (PEG) television broadcasts. This work will be for the Thurston County Commission
Chambers Rooms 280 and 152, located in Building One of the Thurston County Courthouse. Installation
was initially estimated to be complete by December 31, 2014. TCTV has re-evaluated the project
timeline in light of design considerations and equipment ordering lead times, and requires the
completion date to be adjusted. The work is now scheduled to be complete by June 30, 2015.
Amendment No. 2 will change the date of completion for the project to June 30, 2015 and is under
review as to form with the PAO.
Date Submitted: 11/26/2014
Board of County Commissioners
AGENDA ITEM SUMMARY
Date Created: 12/8/2014
Agenda Date: 12/16/2014
Created by:
Presenter:
Agenda Item #: 3h
Nadine Sordahl, Human Resources Specialist - Human Resources - 786-5451
Scott Clark, Director - Resource Stewardship - 709-3005
Item Title:
Resource Stewardship - A resolution establishing position 09R01272 in the Thurston
County Pay and Classification Pay Plan.
Action Needed: Pass Resolution
Class of Item: Consent
List of Exhibits
Resolution - Establish
Ed.OutreachII .50FTE 121614.doc
Microsoft Word 97 2003 Document
35.5 KB
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Recommended Action:
Move to approve the resolution establishing project position 09R01272, Education and Outreach
Specialist II, in the Thurston County Pay and Classification Pay Plan with an end date on or before
March 31, 2015.
Item Description:
Resources Stewardships Water Resources Division (WRD) is requesting to establish a halftime project
positon with an end date. Since May of this year one of the two WRD’s Education and Outreach
Specialist II’s tasked with providing ratepayer funded education and outreach as required under the
County’s NPDES Municipal Stormwater Permit was out on extended family medical leave (FML). The
department received approval to backfill this positon with a temporary employee through the end of
2014. The regular employee has returned from extend ed FML in a halftime capacity as a transition
accommodation for the remainder of the 2014 calendar year. During this transition p eriod, the
remaining 20 hour/week workload balance has been p icked up by the temporary hire. Recently, the
transitioning staffer has requested to work permanently at a half-time capacity. The WRD Manager and
the Resource Stewardship Director are considering this request, but need time to determine whether
converting this single FTE position into two half-time positions will still meet the WRD’s business needs.
During this evaluation period the establishment of the project position would allow the WRD to avoid
disruptions of the workflow and planning process currently underway. This position is currently funded
by storm & surface water utility.
Resource Stewardship, Water Resources, is requesting to establish a 0.50 Full Time Equivalency (FTE)
Education and Outreach Specialist II project position with an end date of March 31, 2015. The salary
range for a 0.50FTE Education Outreach Specialist II is $2,262 - $3,008. This position is funded by
storm & surface water utility.
Date Submitted: 12/8/2014
RESOLUTION NO. ______
A RESOLUTION establishing position 09R01272 in the Thurston County Pay and Classification Pay
Plan.
WHEREAS, it has been brought to the attention of the Thurston County Commissioners that the
above position should be established, and;
WHEREAS, it has been brought to the attention of the Thurston County Commissioners that the
Thurston County Pay and Classification Pay Plan should be amended as set forth below;
NOW, THEREFORE, the Board of County Commissioners of Thurston County, State of
Washington, does resolve as follows:
Section 1. The Thurston County Pay and Classification Pay Plan should be amended as follows:
Office/Department: Resource Stewardship
New Position
Position No:
Classification:
Spec. No.:
FTE:
Range:
09R01272
Education and Outreach Specialist II
1352
0.50
14
ADOPTED: ____________________________
ATTEST:
BOARD OF COUNTY COMMISSIONERS
Thurston County, Washington
Clerk of the Board
Chair
APPROVED AS TO FORM:
Vice-Chair
Lauren Spurgeon
Interim Human Resources Director
Commissioner
Board of County Commissioners
AGENDA ITEM SUMMARY
Agenda Date: 12/16/2014
Created by:
Presenter:
Date Created: 11/20/2014
Agenda Item #: 3i
Linda Lawson, Office Assistant, Senior - Central Services - 786-5420, x 6433
Martin Casey, Director - Central Services - 75 4-2974
Presenter #2:
Martin Casey, Director - Central Services - 75 4-2974
Item Title:
TCTV PEG Video Project
Action Needed: Pass Motion
Class of Item: Consent
List of Exhibits
File Attachment
Recommended Action:
Move to approve the recommendation for Thurston Community Television to award and accept the
proposal from Olympic Technology of Edmonds, Washington, for the design of the TCTV PEG Video
Project, in the amount of $8,768.00, including 10% contingency.
Item Description:
On July 22, 2014, the Board approved an agreement for Thurston Community Television (TCTV) to
serve as project manager for the upgrade of television production, audio/visual, and other related
equipment in County Commission meeting rooms, in support of local access Pub lic, Education and
Government television prog ramming at a total project cost not to exceed $280,000. This project is
fully funded from dedicated local access Public, Education, and Government funds and will provide for
the upgrade of audio/visual systems in both Room 280 and Room 152.
On December 11, 2014, three bids for design of the TCTV PEG Video Project were reviewed by the
TCTV project manager and Central Services project management staff. Following review of the
proposals, we recommend that project design be awarded to the lowest proposer, Olympic
Technolog y of Edmonds, Washington, in the amount of $7,791.00, excluding contingency.
The design process will include consultation meetings with County staff. Design is estimated to be
completed by the end of February, 2015. Central Services and TCTV will set a Board briefing to review
and approve the list of equipment purchase specifications.
Date Submitted: 12/11/2014
Board of County Commissioners
AGENDA ITEM SUMMARY
Agenda Date: 12/16/2014
Created by:
Presenter:
Date Created: 12/12/2014
Agenda Item #: 3j
Bob Bartusch, - District Court - 867-2474
Brooke Marshall, Superior Court Admin istrator - Superior Court - 786-5559
Presenter #2:
Bob Bartusch, - District Court - 867-2474
Item Title:
Request Approval to Extend a Superior Court contract for Professional Services through
March 31, 2015
Action Needed: Execute Contract
Class of Item: Consent
List of Exhibits
Professional Services
Contract - 1 of 9 - DrugDUI Court Program thru
12-31 -2014.pdf
Adobe Acrobat Document
1.01 MB
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Recommended Action:
Move to extend an existing Professional Services Contract for Superior Court, Drug/DUI Court
Support Services between: Nine independent EMDR Therapists and Thurston County in an amount
not to exceed $4,999 for each of the 9 therapists. The 9 contracts are set to expire on December
31,2014.
Item Description:
The move to extend is for the existing Professional Services Contract for Superior Court, Drug/DUI
Court Support Services is between: Nine independent EMDR Therapists and Thurston County in an
amount not to exceed $4,999 for each of the 9 therapists (total not to exceed $44,991). The 9
contracts are set to expire on December 31,2014 (in the interest of efficiency only 1 of 9 EMDR
contracts is submitted as an exhibit for this AIS; all 9 contracts are identical in content for each
individual therapist). The extension allows for Superior Court to develop and implement a competitive
Request for Proposal (RFP) process and to select independent vendors based on the criteria set forth in
the RFP. The extension request includes authorization for the Presiding Judge of Superior Court to
execute the contract extension. The ability of the court to advance an RFP prior to the expiration of
each contract mentioned above was directly related to the extended medical absence of the Drug/DUI
court Administrator during the period September through December 2, 2014 and the scheduled
subsequent leave of the same administrator d uring the period December 26, 2014 through January 2,
2015.
Date Submitted: 12/12/2014
Board of County Commissioners
AGENDA ITEM SUMMARY
Agenda Date: 12/16/2014
Created by:
Presenter:
Date Created: 12/15/2014
Agenda Item #: 3k
Bob Bartusch, - District Court - 867-2474
Brooke Marshall, Superior Court Admin istrator - Superior Court - 786-5559
Presenter #2:
Bob Bartusch, - District Court - 867-2474
Item Title:
Request Approval to Extend a Superior Court contracts for Professional Services through
March 31, 2015
Action Needed: Execute Contract
Class of Item: Consent
List of Exhibits
Professional Services
Contract PCA20141008120428.pdf
Adobe Acrobat Document
4.01 MB
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Recommended Action:
Move to approve the extension of the existing Professional Services Contract for Superior Court,
Drug/DUI Court Support Services between: Pierce County Alliance and Thurston County in an amount
not to exceed of $54,993 for the extension period of one quarter. The contract extension is requested
for the period of January 1,2015 through March 31,2015. The extension request includes
authorization for the Presiding Judge of Superior Court to execute the contract extension.
Item Description:
The move to extend is for the existing Professional Services Contract for Superior Court, Drug/DUI
Court Support Services between: Pierce County Alliance and Thurston County in an amount not to
exceed $54,993. The contract extension is requested for one quarter; for the period of January 1,2015
through March 31,2015. The annualized amount not to exceed from the prior contract was
$219,972. The extension allows for Superior Court to develop and implement a comp etitive Request for
Proposal (RFP) process and to select a vendor based on the criteria set forth in the RFP. The extension
request includes authorization for the Presiding Judge of Superior Court to execute the contract
extension. The ability of the court to advance an RFP prior to the expiration of the contract mentioned
above was directly related to the extended medical absence of the Drug/DUI court Administrator during
the period September through December 2, 2014 and the scheduled subsequent leave of the same
administrator during the period December 26, 2014 through January 2, 2015.
Date Submitted: 12/15/2014
Board of County Commissioners
AGENDA ITEM SUMMARY
Agenda Date: 12/16/2014
Created by:
Presenter:
Date Created: 12/12/2014
Agenda Item #: 3L
Danielle Westbrook, Commissioner's Assistant - Commissioners - 786-5414
Allison Osterberg, Planner, Associate - Resource Stewardship - 754-3355, x
7011
Item Title:
Appointments to the Chambers Lake Drainage District No. 3
Action Needed: Other
Class of Item: Consent
List of Exhibits
File Attachment
Recommended Action:
Move to appoint Tom Eckhout to Position 1 on the Chambers Lake Drainage District No. 3 for the
term beginning December 18, 2014 to February 2, 2016, the next special district general election for
this position.
Move to appoint Paul Strand to Position 2 on the Chambers Lake Drainage District No. 3 for the
term beginning December 18, 2014 to February 2, 2016, the next special district general election for
this position.
Move to appoint Cara Bork to Position 3 on the Chambers Lake Drainage District No. 3 for the
term beginning December 18, 2014 to February 2, 2016, the next special district general election for
this position.
Item Description:
RCW 85.38.070, Governing board - Terms of office - Election - Appointment - Vacancies Qualifications - #5 "Whenever a vacancy occurs in the governing body of a special district, the
legislative authority of the county within which the special district, or the largest portion of the special
district, is located, shall appoint a district voter to serve until a person is elected, at the next special
district general election occurring sixty or more days after the vacancy has occurred, to serve the
remainder of the unexpired term. The person so elected shall take office immediately when qualified as
defined in RCW 29.01.135."
Date Submitted: 12/12/2014
Board of County Commissioners
AGENDA ITEM SUMMARY
Agenda Date: 12/16/2014
Created by:
Presenter:
Date Created: 11/18/2014
Agenda Item #: 3m
Nadine Sordahl, Human Resources Specialist - Human Resources - 786-5451
Lauren Spurgeon, Interim HR Director - Human Resources - 786-5498, x
7304
Item Title:
A resolution setting the 2015 and 2016 benefits and the 2015 cost of living adjustment
for positions 10R00437, 10R00438, and 11R00533.
Action Needed: Pass Resolution
Class of Item: Consent
List of Exhibits
Resolution - HR - Set
benefits 2015 for Sheriff
Chiefs 120914 Final.docx
Microsoft Word
Document
20.1 KB
Recommended Action:
Move to approve the resolution setting the 2015 and 2016 benefits and the 2015 cost of living
adjustment for positions 10R00437, 10R00438, and 11R00533.
Item Description:
On October 28, 2014, Human Resources briefed the Board of County Commissioners about the 2015
and 2016 benefits and salaries for the three Sheriff’s Office Chief Deputy positions which recently
changed from union to non-union positions. On July 30, 2014, the county filed a unit clarification
petition with the Public Employment Relations Commission (PERC) seeking removal of the Chief Deputy
positions from the bargaining unit. The union did not oppose the petition and on August 28, 2014, PERC
granted the request. The Sheriff requests that the salary and benefits agreed upon while the Chief
Deputies were covered under former collective bargaining agreement should remain in effect through
the December 31, 2016.
Date Submitted: 11/19/2014
RESOLUTION NO. ______
A RESOLUTION setting the 2015 and 2016 benefits, the 2015 cost of living adjustment
(COLA), and sick leave rates for incumbent Chief Deputies in the Sheriff’s Office,
positions 10R00437, 10R00438, and 11R00533.
WHEREAS, the Public Employment Relations Commission, Decision 12148 (PECB,
2014) removed the three positions classified as Chief Deputy – Corrections, Chief Civil Deputy,
and Chief Criminal Deputy from the Thurston County Sheriff’s Office Captains’ Association;
and,
WHEREAS, the Sheriff requests the positions receive the same benefits and salaries for
2015 and 2016 as had been agreed upon in the Thurston County Sheriff’s Office Captains’
Association collective bargaining agreement through December 31, 2016;
NOW, THEREFORE, be it resolved by the Board of County Commissioners of Thurston
County, State of Washington, as follows:
Section 1. Cost of Living Adjustment (COLA). On January 1, 2015, the salaries
of the Chief Deputy – Corrections, Chief Civil Deputy, and Chief Criminal Deputy shall be
increased by two percent (2%). For 2016, the Chief Deputy – Corrections, Chief Civil Deputy,
and Chief Criminal Deputy will receive the same percentage COLA as the Thurston County
Sheriff’s Office Captains’ Association.
Section 2. 2015 and 2016 Benefits. The County shall pay full premiums for
employee coverage for medical, dental, vision and basic life under the County’s insurance plan
for the Chief Deputy – Corrections, Chief Civil Deputy, and Chief Criminal Deputy. The
County shall pay dependent coverage for the Chief Deputy – Corrections, Chief Civil Deputy,
and Chief Criminal Deputy up to a maximum of the dollar amount payable for dependents under
the plan designated as the standard plan by the County.
Section 3. Sick Leave. Employees shall accrue eight (8) hours of sick leave for
each completed calendar month of service to a maximum of eleven hundred twenty (1,120)
hours. Employees are authorized to receive a severance pay for accumulated sick leave at the
rate of one-half of the accumulated sick leave upon retirement after five years’ service, but in no
event to exceed payment for four hundred sixty (460) hours. Effective January 1, 2017, the sick
leave maximum accrual rate and sick leave severance pay shall be the amounts as listed in
Chapter 4 of the Thurston County Rules and Policies.
Section 4. The provisions set forth above only applies to those incumbents in the
positions on August 28, 2014 and shall remain in effect through December 31, 2016, or shall end
upon the retirement date of incumbent; whichever occurs first.
ADOPTED: ____________________________
ATTEST:
BOARD OF COUNTY COMMISSIONERS
Thurston County, Washington
Clerk of the Board
Chair
APPROVED AS TO FORM:
Vice-Chair
Jon Tunheim
Prosecuting Attorney
Commissioner
Board of County Commissioners
AGENDA ITEM SUMMARY
Agenda Date: 12/16/2014
Created by:
Presenter:
Date Created: 12/2/2014
Agenda Item #: 4a
Katie Pruit, Planner, Associate - Resource Stewardship - 786-5490 ext. 6485
Katie Pruit, Planner, Associate - Resource Stewardship - 786-5490 ext. 6485
Item Title:
Adopt 2014-2015 Official Docket of Development Code Amendments
Action Needed: Pass Motion
Class of Item: Department
List of Exhibits
Final Dev Code
Docket_12162014.docx
Microsoft Word
Document
27.3 KB
Recommended Action:
Move to adopt the 2014-2015 Official Docket of Development Code Amendments.
Item Description:
The Thurston County Code (TCC) Chapter 2.05, Growth Manag ement Public Participation establishes the
County’s docketing process for considering suggested amendments to development regulations
pursuant to the RCW 36.70A.470. The development code docket includes amendments to the following
sections of the Thurston County Code:
1.
2.
3.
4.
5.
6.
Buildings and Construction, Title 14
State Environmental Policy Act, Chapter 17.09
Platting and Subdivision, Title 18
Shoreline Master Program, Title 19
Zoning, Titles 20, 21, 22, and 23
Critical Areas, Title 24
The Board of County Commissioners reviewed the preliminary docket of development code
amendments on December 18, 2013. Minor changes were made to the preliminary docket and a 20 -day
written public comment period followed. The Board was briefed a second time on January 30, 2014 and
directed staff to prepare a final docket with the amendments listed below.
Two items have been added to the initial Board recommendation: Project A-1 to amend the County’s
appeal procedures and remove the Board from the quasi-judicial review process was added per Board
recommendation (November 2014). The 20-day written public comment period concluded December
12, 2014. Project number A-4, included on the preliminary docket, is now an urgent priority. The state
department of ecology has amended the wetland rating system with changes effective January 1,
2015. The wetland values in our critical areas ordinance will no longer be valid without an amendment.
Proposed docket items are listed in order of priority. Staff available to work on the development code
docket is limited to .25 FTE. Given that staffing level, we anticipate completion of 4 to 5 items in
2015. Once items are placed on the final docket, they will be forwarded to the Planning Commission for
review and recommendation as allowed by County budget and staffing resources.
Project
Number
A-1
A-2
A-3
A-4
A-5
A-6
A-7
A-8
A-9
A-10
A-11
Proposed 2014-2015 Official Docket of Development Code Amendments
Minimum
Estimated
Staff
Proposed Title an d Affected Code
Hours
Amend Appeal Procedures to Remove the Board from the
50
Quasi-Judicial Review Process (All Codes)
Penalties and Enforcement (All Codes)
50
Set Final Regulations for State-Licensed Marijuana Producers,
240
Processors and Retailers (All Zoning Codes)
Critical Areas Ordinance Revisions (Title 24)
40
Remove or Mod ify Building Size Limits in Rural Zones for
90
Schools and Public Works Facilities (Title 20)
Wireless Communication Facilities (Titles 20, 21, 22, & 23)
100
Amend the UGA Zoning Codes for Urban Agriculture
60
Better Define Personal Social Event and Event (All Cod es)
240
Set Regulations for Food Trucks and Espresso Stands (Titles
120
20, 21, 22, & 23)
Site Plan Review for Uses that do not Require a Building
Permit (Titles 20 & 23)
Amend the Tumwater UGA and Rural Zoning Codes for the
Airport Overlay (Titles 20 & 22)
Total
Date Submitted: 12/2/2014
40
60
1090
2014-15 OFFICIAL DOCKET OF
DEVELOPMENT CODE AMENDMENTS
A-1
Legal
Counsel
A-2
Proposal Title &
Affected Code
Amend the
Thurston County
Code Appeal
Procedures to
remove the Board
of County
Commissioners
from the Quasijudicial Review
Process.
All Development
Codes
Penalties and
Enforcement
All Land Use
Codes
Summary
Issues/Analysis
Appeal procedures (including
development code procedures)
provide an opportunity to appeal
Hearing Examiner decisions to
the Board of County
Commissioners. This
amendment would direct
Hearing Examiner appeals to be
made pursuant to state law.
Due to the complexity of appeals made to
the Hearing Examiner, there is a need for a
judicial review. Hearing Examiner appeals
would be appealed pursuant to state law and
would not go to the Board of County
Commissioners.
Amend all land use codes to
strengthen the penalties and
expand the options for attaining
compliance with code
provisions.
Current enforcement options are ineffective
Increased fines, double fees, liens on
property, public notification of violations,
recording of violation notices against
property, and other actions should be used,
as appropriate.
A-3
Set Final
Regulations for
State-Licensed
Marijuana
Producers,
Processers and
Retailers
All Zoning Codes
State-licensed marijuana
producers, processers and
retailers are authorized by
Chapter 69.50 RCW. Thurston
County does not currently have
final regulations governing the
placement of these operations.
On November 12, 2013, Thurston County
adopted Ordinance No. 14944, which
established interim regulations governing
state-licensed
marijuana
producers,
processors and retailers. The ordinance also
established a one-year work program to
adopt final regulations.
A-4
Critical Areas
Ordinance
Revisions
Title 24
Make corrections and
adjustments to the critical areas
ordinance adopted in 2012 to
increase usability,
understanding, references, and
address issues brought forward
through the implementation of
the new critical areas ordinance.
The new critical areas ordinance was
adopted in July 2012. Amendments were
made to correct errors, references and
address issues brought forward through the
implementation of the new critical areas
ordinance. As staff continues to work with
the new regulations, more issues have or
may develop that need to be addressed in a
timely fashion. Examples may include fixes
to the prairie definition, geologically hazard
area definitions, and issues regarding older
nonconforming uses.
Page 1 of 3
2014-15 OFFICIAL DOCKET OF
DEVELOPMENT CODE AMENDMENTS
A-5
Proposal Title &
Affected Code
Remove or Modify
Building Size
Limits in Rural
Zones for Schools
and Public Works
Facilities
Title 20
School
Districts
Public
Works
A-6
Wireless
Communication
Facilities
Titles 20, 21, 22,
and 23
Wireless
Industry
A-7
Citizen
A-8
Citizen
Amend the UGA
Zoning Codes for
Urban
Agriculture
Titles 21, 22, 23
Better Define
Personal Social
Event and Event
All Codes
Summary
Issues/Analysis
Amend the Rural Residential/
Resource 1/5, Rural 1/10, Rural
1/20 and Urban Reserve zones to
include criteria to allow larger
school sites with existing
nonconforming schools.
The
intent is not to create a blanket
building size exemption for
school sites.
These zones were amended in 2007 to place
blanket restrictions on building size. The
size limits were increased in July 2010 for
fire stations. The unintended effect was to
severely limit or prohibit some traditionally
rural and public land uses. School districts
have requested an exemption from the size
limits. The size limits do not allow school
districts to replace existing nonconforming
schools. Size limits can be established
Public Works has also requested through the State Environmental Policy Act
an exemption to the building size (SEPA) or the Special Use Permit process
limits for the R 1/10 zoning on a site-specific basis.
district.
The Tilley Rd. Facility has reached the
maximum building site coverage. This is
affecting the gas pump canopy project and
the replacement of the sand shed.
A development code request has
been submitted requesting the
county revise regulations in its
wireless communications
regulations (Chapter 20.33 TCC)
to permit programmatic
approvals, implement recently
adopted federal laws (2012),
update language, and simplify
the site upgrade process,
including fence requirements.
Citizens have requested the
County to amend the three
Urban Growth Area (UGA)
zoning codes to be consistent
with current city regulations for
small farm animals such as
chickens.
The term “event” is not currently
defined in the zoning codes.
Should it be one day or an entire
holiday weekend? Additionally,
the definition for personal social
event has been found to be
overly inclusive and inadequate
to protect nearby residences.
Chapter 20.33 TCC was enacted in 2003. It
has not been amended since then to
accommodate changes in federal law
regarding site upgrades.
As currently
written, the county may not be able to meet
review timelines set in federal law.
Changes may also need to be made to
wireless communication regulations in the
urban growth area zoning ordinances. Staff
will assess applicable zoning regulations in
all four zoning ordinances.
Recently, the cities have amended their
zoning codes to allow for residents in lower
density zoning districts to have a limited
number of chickens. Currently, the three
UGA zoning codes do not allow small farm
animals.
The lack of a definition for “event” and the
inadequate definition for “personal social
event” has caused some adverse impacts
recently in the rural area. There have been
several nuisance complaints regarding noise
and time duration for “events” and
“personal social events”.
Page 2 of 3
2014-15 OFFICIAL DOCKET OF
DEVELOPMENT CODE AMENDMENTS
A-9
Proposal Title &
Affected Code
Set Regulations
for Food Trucks
and Espresso
Stands
Titles 20, 21, 22, 23
Citizen
A-10
Site Plan Review
for Uses that do
not Require a
Building Permit
Titles 20 & 23
A-11
Amend the
Tumwater UGA
and Rural Zoning
Codes for the
Airport Overlay
Titles 20 & 22
Citizen
Summary
Issues/Analysis
The codes are currently silent on
food trucks and espresso stands.
They are becoming increasingly
popular. The codes need to be
updated to acknowledge their
existence.
Currently, for land use purposes staff treats
them either as accessory to an existing
convenience store with no permit required
or as a stand-alone business requiring site
plan review similar to a stick-built store. A
middle ground may be more appropriate
and should be driven by the length of stay at
a site.
Chapters 20.37 TCC and 23.60 do not
include these uses for needing a site plan
review. The zoning codes for the Tumwater
and Lacey UGAs already address this issue.
Currently some commercial
projects do not trigger an
administrative site plan review
because there is no associated
building permit. These include
auction yards, parking lots, Uses that do not require a building permit
businesses
operating
from may still cause off-site impacts that need to
vehicles or tents, and other uses. be addressed.
These impacts can be
addressed through the site plan review
process.
The County added an airport Airport hazard overlays are intended to
overlay to the comprehensive ensure compatible land uses in airport
plan in 2005, but did not amend approach areas. The County has no special
the zoning ordinances in the overlay for airport approach zones in Title
Rural area to add the overlay. 20. A section is in the Tumwater UGA
The City of Tumwater updated Zoning Ordinance, but has not been updated
their regulations in 2004. The to reflect changes to the overlay made by
County has received a citizen the City in 2004.
request to update the zoning
ordinances.
Page 3 of 3
Board of County Commissioners
AGENDA ITEM SUMMARY
Agenda Date: 12/16/2014
Created by:
Presenter:
Date Created: 12/3/2014
Agenda Item #: 4b
Cindy Wilson, Planner, Senior - Resource Stewardship - 786-5475
Cindy Wilson, Planner, Senior - Resource Stewardship - 7 86-5475
Item Title:
Set the Official Docket of Comp rehensive Plan Amendments for 2015
Action Needed: Pass Motion
Class of Item: Department
List of Exhibits
File Attachment
Recommended Action:
Move to approve the 2015 Official Docket of Comprehensive Plan Amendments.
Item Description:
Each city and county planning under the Growth Management Act (36.70A.470 RCW) is required to
have a procedure for any interested person to suggest comprehensive plan and d evelopment regulation
amendments. In Thurston County, there is one docket for amend ments to the Thurston County
Comprehensive Plan and one docket for amendments to development regulations. The sug gested
amendments are added to a preliminary docket for either comprehensive plan amendments or
development regulations.
Each year, the Board of County Commissioners reviews the preliminary docket and compiles a final
official docket of Comprehensive Plan amendments. Some amendments are multi-year p rojects and
others may not be completed in the current year. Typically, there are more items proposed for the
docket than can be accommodated by staff resources. If items are not completed, they are rolled over
into the next year’s p reliminary docket.
For 2015, the Board reviewed a list of items on the Preliminary Docket against staff and County
priorities in the fall of 2014, and then solicited public comment. Only those projects that are regulatory
mandates, grant funded, directed by the Board, or serve the broader public interest such as school
districts and fire stations will be on the docket. As indicated at the Novemb er 6, 2014 Board of County
Commissioners briefing, there is not sufficient staff or time to take on any add itional issues. Some
applicants have offered additional funds to pay for processing their applications. This issue is under
evaluation.
Following the close of the p ublic comment period on the d ocket, the Board held a work session to
review the public comment, and to review Planning Department staffing resources, and may have an
additional work session. Based on the Board’s guidance staff is in the process of developing a proposed
draft Official Docket. More information on each project is available on the County’s website.
Date Submitted: 12/3/2014
Board of County Commissioners
AGENDA ITEM SUMMARY
Agenda Date: 12/16/2014
Created by:
Presenter:
Date Created: 12/3/2014
Agenda Item #: 4c
Allison Osterberg, Planner, Associate - Resource Stewardship - 754-3355, x 7011
Allison Osterberg, Planner, Associate - Resource Stewardship - 754-3355, x
7011
Item Title:
Authorize the Resource Stewardship Director to execute a Professional Services Contract
with Thurston Regional Planning Council
Action Needed: Execute Contract
Class of Item: Department
List of Exhibits
ProfessionalServicesCont
ract_TRPC_LID120415 revised.pdf
Adobe Acrobat Document
769 KB
Recommended Action:
Move to authorize the Director of Resource Stewardship to sign a Professional Services contract with
Thurston Regional Planning Council to extend assistance related to Low -Impact Development (LID)
code revisions through December 2016, not to exceed $196,050.
Item Description:
Thurston County is required to review and update its codes to enable Low Impact Development (LID)
practices under the 2013-2018 National Pollutant Discharge Elimination System (NPDES) Phase II
Stormwater Permit. The code revision process must be completed by December 31, 2016 and will
require extensive coordination between Thurston County Resource Stewardship and Public Works as
well as outside jurisdictions (Olympia, Lacey, Tumwater). The Water Resource's Stormwater
program has funds budgeted to assist in the coordination of the code updates. This contract builds on
the work completed in the first eight months of the update process (May-December 2014) and will
retain TRPC to provide additional capacity to coordinate and facilitate this effort over the remainder of
the code update schedule (though December 2016). TRPC will continue to assist in facilitating an
internal work group, establishing an external stakeholder group, and working with other jurisdictions to
ensure compatibility for codes that apply to Urban Growth Areas (UGAs), as well as developing a public
outreach strategy to assist with implementation of any changes to codes that come out of the update
process.
Date Submitted: 12/4/2014
PROFESSIONAL SERVICES CONTRACT
Thurston County/Thurston Regional Planning Council 2015-2016
Exhibit A
THIS CONTRACT is entered into in duplicate originals between THURSTON COUNTY,
a municipal corporation, with its principal offices at 2000 Lakeridge Drive S.W., Olympia,
Washington 98502, hereinafter “COUNTY,” and THURSTON REGIONAL PLANNING
COUNCIL with its principal offices at 2424 Heritage Ct, Suite A, Olympia, WA, 98502
hereinafter “CONTRACTOR.”
In consideration of the mutual benefits and covenants contained herein, the parties
agree as follows:
1. TERM OF CONTRACT
a. The term of this Contract shall begin on the date last executed below, and shall
terminate on 12/31/2016.
2. SERVICES PROVIDED BY THE CONTRACTOR
a. The CONTRACTOR represents that it is qualified and possesses the necessary
expertise, knowledge, training, and skills, and has the necessary licenses and/or
certification to perform the services set forth in this Contract.
b. The CONTRACTOR shall perform the following services:
Coordination, facilitation, research, and project management related to the
update of Thurston County codes to meet Low-Impact Development (LID)
standards. See Exhibit A for a detailed Scope of Work.
c. A detailed description of the services to be performed by the CONTRACTOR is
set forth in Exhibit A, which is attached hereto and incorporated herein by
reference.
d. The CONTRACTOR agrees to provide its own labor and materials. Unless
otherwise provided for in the Contract, no material, labor, or facilities will be
furnished by the COUNTY.
e. The CONTRACTOR shall perform according to standard industry practice of the
work specified by this Contract.
f.
The CONTRACTOR shall complete its work in a timely manner and in
accordance with the schedule agreed to by the parties.
g. The CONTRACTOR shall, from time to time, during the progress of the work,
confer with the COUNTY. At the COUNTY’S request, the CONTRACTOR shall
prepare and present status reports on its work.
3. SERVICES PROVIDED BY THE COUNTY
a. In order to assist the CONTRACTOR in fulfilling its duties under this Contract, the
COUNTY shall provide the following:
1
PROFESSIONAL SERVICES CONTRACT
Thurston County/Thurston Regional Planning Council 2015-2016
Exhibit A
i. Relevant information as exists to assist the CONTRACTOR with the
performance of the CONTRACTOR’S services.
ii. Coordination with other COUNTY departments or other consultants as
necessary for the performance of the CONTRACTOR’S services.
iii. Services documents, or other information identified in Exhibit A.
4. CONTRACT REPRESENTATIVES
a. Each party to this Contract shall have a contract representative: CONTRACTOR
Representative and COUNTY Representative. Each party may change its
Representative upon providing written notice to the other party. The parties’
Representatives are as follows:
b. For CONTRACTOR:
Name of Representative:
Paul Brewster
Title:
Senior Planner
Mailing Address:
2424 Heritage Ct. SW, Suite A
City, State and Zip Code:
Olympia, WA 98502
Telephone Number:
(360) 956-7575
Fax Number:
(360) 956-7815
Email Address:
[email protected]
c. For COUNTY:
Name of Representative:
Scott Clark
Title:
Director, Resource Stewardship
Mailing Address:
2424 Heritage Ct. SW, Suite A
City, State and Zip
Code:
Olympia, WA 98502
Telephone Number:
(360) 709-3005
Fax Number:
(360) 754-2939
Email Address:
[email protected]
2
PROFESSIONAL SERVICES CONTRACT
Thurston County/Thurston Regional Planning Council 2015-2016
Exhibit A
5. COMPENSATION
a. For the services performed hereunder, the CONTRACTOR shall be paid based
upon mutually agreed rates contained in Exhibit B, which is attached hereto and
incorporated herein by reference. The maximum total amount payable by the
COUNTY to the CONTRACTOR under this Contract shall not exceed $196,050.
b. No payment shall be made for any work performed by the CONTRACTOR,
except for work identified and set forth in this Contract or supporting exhibits or
attachments incorporated by reference into this Contract.
c. The CONTRACTOR may, in accordance with Exhibit B, submit invoices to the
COUNTY not more often than once per month during the progress of the work for
partial payment of work completed to date. Invoices shall cover the time
CONTRACTOR performed work for the COUNTY during the billing period. The
COUNTY shall pay the CONTRACTOR for services rendered in the month
following the actual delivery of the work and will remit payment within thirty (30)
days from the date of receipt of billing.
d. The CONTRACTOR shall not be paid for services rendered under the
CONTRACT unless and until they have been performed to the satisfaction of the
COUNTY.
e. In the event the CONTRACTOR has failed to perform any substantial obligation
to be performed by the CONTRACTOR under this Contract and such failure has
not been cured within ten (10) days following notice from the COUNTY, then the
COUNTY may, in its sole discretion, upon written notice to the CONTRACTOR,
withhold any and all monies due and payable to the CONTRACTOR, without
penalty until such failure to perform is cured or otherwise adjudicated.
“Substantial” for purposes of this Contract means faithfully fulfilling the terms of
the Contract with variances only for technical or minor omissions or defects.
f.
Unless otherwise provided for in this Contract or any exhibits or attachments
hereto, the CONTRACTOR will not be paid for any billings or invoices presented
for payment prior to the execution of the Contract or after its termination.
6. AMENDMENTS AND CHANGES IN WORK
a. In the event of any errors or omissions by the CONTRACTOR in the performance
of any work required under this Contract, the CONTRACTOR shall make any and
all necessary corrections without additional compensation. All work submitted by
the CONTRACTOR shall be certified by the CONTRACTOR and checked for
errors and omissions. The CONTRACTOR shall be responsible for the accuracy
of the work, even if the work is accepted by the COUNTY.
b. No amendment, modification or renewal shall be made to this Contract unless set
forth in a written Contract Amendment, signed by both parties and attached to
this Contract. Work under a Contract Amendment shall not proceed until the
Contract Amendment is duly executed by the COUNTY.
3
PROFESSIONAL SERVICES CONTRACT
Thurston County/Thurston Regional Planning Council 2015-2016
Exhibit A
7. HOLD HARMLESS AND INDEMNIFICATION
a. The CONTRACTOR shall hold harmless, indemnify and defend the COUNTY, its
officers, officials, employees and agents, from and against any and all claims,
actions, suits, liability, losses, expenses, damages, and judgments of any nature
whatsoever, including costs and attorneys fees in defense thereof, for injury,
sickness, disability or death to persons or damage to property or business,
caused by or arising out of the CONTRACTOR’S acts, errors or omissions or the
acts, errors or omissions of its employees, agents, subcontractors or anyone for
whose acts any of them may be liable, in the performance of this Contract.
Claims shall include, but not be limited to, assertions that information supplied or
used by the CONTRACTOR or subcontractor infringes any patent, copyright,
trademark, trade name, or otherwise results in an unfair trade practice.
PROVIDED HOWEVER, that the CONTRACTOR’S obligations hereunder shall
not extend to injury, sickness, death or damage caused by or arising out of the
sole negligence of the COUNTY, its officers, officials, employees or agents.
PROVIDED FURTHER, that in the event of the concurrent negligence of the
parties, the CONTRACTOR’S obligations hereunder shall apply only to the
percentage of fault attributable to the CONTRACTOR, its employees, agents or
subcontractors.
b. In any and all claims against the COUNTY, its officers, officials, employees and
agents by any employee of the CONTRACTOR, subcontractor, anyone directly
or indirectly employed by any of them, or anyone for whose acts any of them may
be liable, the indemnification obligation under this Section shall not be limited in
any way by any limitation on the amount or type of damages, compensation, or
benefits payable by or for the CONTRACTOR or subcontractor under Worker’s
Compensation acts, disability benefits acts, or other employee benefits acts, it
being clearly agreed and understood by the parties hereto that the
CONTRACTOR expressly waives any immunity the CONTRACTOR might have
had under Title 51 RCW. By executing the Contract, the CONTRACTOR
acknowledges that the foregoing waiver has been mutually negotiated by the
parties and that the provisions of this Section shall be incorporated, as relevant,
into any contract the CONTRACTOR makes with any subcontractor or agent
performing work hereunder.
c. The CONTRACTOR’S obligations hereunder shall include, but are not limited to,
investigating, adjusting and defending all claims alleging loss from action, error or
omission, or breach of any common law, statutory or other delegated duty by the
CONTRACTOR, the CONTRACTOR’S employees, agents or subcontractors.
8. INSURANCE
a. Commercial General Liability: The CONTRACTOR shall maintain Commercial
General Liability coverage for bodily injury, personal injury and property damage,
subject to limits of not less than $1,000,000 per loss. The general aggregate limit
shall apply separately to this Contract or be no less than $2,000,000
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PROFESSIONAL SERVICES CONTRACT
Thurston County/Thurston Regional Planning Council 2015-2016
Exhibit A
i. Coverage shall include personal injury, bodily injury and property damage
for Premises/Operations Liability, Products/Completed Operations,
Personal/Advertising Injury, Contractual Liability, Independent Contractor
Liability, and Stop Gap/Employer’s Liability. Coverage shall not exclude
or contain sub-limits less than the minimum limits required, unless
approved in writing by the County.
ii. The CONTRACTOR may satisfy the minimum liability limits required
above for Commercial General Liability or Business Automobile Liability
under an Umbrella or Excess Liability policy. There is no minimum Per
Occurrence limit of liability under the Umbrella or Excess Liability;
however, the Annual Aggregate limit shall not be less than the highest
“Each Occurrence” limit for either Commercial General Liability or
Business Auto Liability.
iii. Specialized forms specific to the industry of the CONTRACTOR will be
deemed equivalent provided coverage is no more restrictive than would
be provided under a standard Commercial General Liability policy.
b. Automobile Liability: The CONTRACTOR shall maintain Business Automobile
Liability insurance with a limit of not less than $1,000,000 each accident
combined Bodily Injury and Property Damages. Coverage shall include owned,
hired and non-owned automobiles. Coverage may be satisfied by endorsement
to the Commercial General Liability policy.
c. Professional Legal Liability: The CONTRACTOR, if he is a licensed
professional, shall maintain Professional Legal Liability or Professional Errors
and Omissions coverage appropriate to the CONTRACTOR’S profession and
shall be written subject to limits of not less than $1,000,000 per loss.
i. The coverage shall apply to liability for a professional error, act or
omission arising out of the scope of the CONTRACTOR’S services
defined in this Contract. Coverage shall not exclude bodily injury or
property damage. Coverage shall not exclude hazards related to the
work rendered as part of the Contract or within the scope of the
CONTRACTOR’S services as defined by this Contract including testing,
monitoring, measuring operations, or laboratory analysis where such
services are rendered as part of the Contract.
ii. Each claims made type policy and all renewals must have a Retroactive
Date of, or prior to, the effective date of this Agreement. For each
“Claims-Made” policy accepted by the County, a Supplemental Extended
Reporting Period (SERP) shall be purchased, at CONTRACTOR’s sole
expense, with an extended reporting period of not less than three (3)
years in the event the policy is cancelled, non-renewed, switched to an
Occurrence Form, retroactive date advanced, or there is any other event
triggering the right to purchase a Supplemental Extended Reporting
Period (SERP) policy during the term of this Agreement or thereafter. The
CONTRACTOR agrees CONTRACTOR’s insurance obligation shall
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PROFESSIONAL SERVICES CONTRACT
Thurston County/Thurston Regional Planning Council 2015-2016
Exhibit A
survive the completion or termination of this Agreement for a minimum
period of three years.
Workers’ Compensation (Industrial Insurance): The CONTRACTOR shall maintain Workers’
Compensation coverage as required under the Washington State Industrial Insurance Act, RCW
Title 51, for all CONTRACTOR’s employees, agents and volunteers eligible for such coverage
under the Industrial Insurance Act.
d. Other Insurance Provisions:
i. Primary, Non-contributory Insurance. The CONTRACTOR’S and
CONTRACTOR’S subcontractors’ insurance policies and additional
named insured endorsements shall provide primary insurance coverage
and be non-contributory. Any insurance, self-insured retention,
deductible, risk retention or insurance pooling maintained or participated
in by the County shall be excess and not contributory to such insurance
policies. All CONTRACTOR’s and CONTRACTOR’s subcontractors’
liability insurance coverage letter must indicate this primary coverage.
ii. Waiver of Subrogation. CONTRACTOR hereby agrees to a waive
subrogation with respect to each insurance policy maintained under this
Agreement. When required by an insurer, or if a policy condition does not
permit CONTRACTOR to enter into a pre-loss agreement to waive
subrogation without an endorsement, then CONTRACTOR agrees to
notify the insurer and obtain such endorsement. This requirement shall
not apply to any policy which includes a condition expressly prohibiting
waiver of subrogation by the insured or which voids coverage should the
CONTRACTOR enter into such a waiver of subrogation on a pre-loss
basis.
iii. Subcontractors. The CONTRACTOR shall include all subcontractors as
insured under its policies or shall furnish separate certificates and
endorsements for each subcontractor. All coverage for subcontractors
shall be subject to all of the requirements stated herein.
iv. No Limitation on Liability. The insurance maintained under this
Agreement shall not in any manner limit or qualify the liabilities or
obligations of the CONTRACTOR under this Agreement. All insurance
policy deductibles and self-insured retentions for policies maintained
under this Agreement shall be paid by the CONTRACTOR.
v. Payment Conditioned on Insurance. The CONTRACTOR shall
maintain all required policies in force from the time services commence
until services are completed. Certificates, policies, and endorsements
expiring before completion of services shall be promptly replaced.
Compensation and/or payments due to the CONTRACTOR under this
Agreement are expressly conditioned upon the CONTRACTOR’s strict
compliance with all insurance requirements. Payment to the
CONTRACTOR shall be suspended in the event of non-compliance.
Upon receipt of evidence of CONTRACTOR’s compliance, payments not
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PROFESSIONAL SERVICES CONTRACT
Thurston County/Thurston Regional Planning Council 2015-2016
Exhibit A
otherwise subject to withholding or set-off will be released to the
CONTRACTOR.
vi. Failure to Report. Any failure to comply with reporting provisions of the
insurance policies shall not affect coverage provided to the COUNTY, its
officers, officials, employees or agents.
vii. Verification of Coverage and Acceptability of Insurers: The
CONTRACTOR shall place insurance with insurers licensed to do
business in the State of Washington and having A.M. Best Company
ratings of no less than A-, with the exception that excess and umbrella
coverage used to meet the requirements for limits of liability or gaps in
coverage need not be placed with insurers or re-insurers licensed in the
State of Washington.
viii. Endorsements and Certificates of Insurance. The CONTRACTOR
shall, for each required insurance policy, provide a Certificate of
Insurance or coverage letter, with endorsements attached, evidencing all
required coverage, limits, deductibles, self-insured retentions and
endorsements and which is conditioned upon the County receiving thirty
(30) days prior written notice of reduction in coverage, cancellation or
non-renewal. Each Certificate of Insurance and all insurance notices
shall be provided to the Director of the Resource Stewardship
Department, 2000 Lakeridge Dr Sw, Olympia, WA 98502. underlying
insurance contract will not be canceled or allowed to expire except on
thirty (30) days prior written notice to the COUNTY.
1. Certificates of Insurance shall show the COUNTY contract number
to which it applies, show the certificate holder as Thurston County
with the Office or Department issuing the Contract, and include c/o
of Thurston County Risk Management Division. The address of
the Certificate Holder shall be shown as 2000 Lakeridge Drive,
Olympia, WA 98502-6045.
2. Written notice of cancellation or change of insurance policies shall
be mailed to the COUNTY at the following address:
Attn: Risk Management
Human Resources MS: B4-2HR
2000 Lakeridge Drive S.W.
Olympia, Washington 98502
ix. Review of Policy Provisions. Upon request, the CONTRACTOR shall
provide a full and complete certified copy of all requested insurance
policies to the County. The County reserves the right, but not the
obligation, to revise any insurance requirement, not limited to limits,
coverage and endorsements, or to reject any insurance policies which fail
to meet the requirements of this Agreement. Additionally, the County
reserves the right, but not the obligation, to review and reject any
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PROFESSIONAL SERVICES CONTRACT
Thurston County/Thurston Regional Planning Council 2015-2016
Exhibit A
proposed insurer providing coverage based upon the insurer’s financial
condition or licensing status in Washington. Any deductibles and/or selfinsured retentions exceeding $25,000, stop loss provisions, and/or
exclusions contained in such policies must be approved by the County in
writing. For any deductibles or self-insured retentions exceeding $25,000
or any stop-loss provisions, the County shall have the right to request and
review the CONTRACTOR’s most recent annual financial reports and
audited financial statements as a condition of approval.
9. TERMINATION
a. The COUNTY may terminate this Contract for convenience in whole or in part
whenever the COUNTY determines in its sole discretion that such termination is
in the best interests of the COUNTY. The COUNTY may terminate this Contract
upon giving ten (10) days written notice by Certified Mail to the CONTRACTOR.
In that event, the COUNTY shall pay the CONTRACTOR for all costs incurred by
the CONTRACTOR in performing the Contract up to the date of such notice.
Payment shall be made in accordance with Section 5 of this Contract.
b. In the event that funding for this project is withdrawn, reduced or limited in any
way after the effective date of this Contract, the COUNTY may summarily
terminate this Contract notwithstanding any other termination provision of the
Contract. Termination under this paragraph shall be effective upon the date
specified in the written notice of termination sent by the COUNTY to the
CONTRACTOR. After the effective date, no charges incurred under this
Contract are allowable.
c. If the CONTRACTOR breaches any of its obligations hereunder, and fails to cure
the breach within ten (10) days of written notice to do so by the COUNTY, the
COUNTY may terminate this Contract, in which case the COUNTY shall pay the
CONTRACTOR only for the costs of services accepted by the COUNTY, in
accordance with Section 5 of this Contract. Upon such termination, the
COUNTY, at its discretion, may obtain performance of the work elsewhere, and
the CONTRACTOR shall bear all costs and expenses incurred by the COUNTY
in completing the work and all damage sustained by the COUNTY by reason of
the CONTRACTOR’S breach. If, subsequent to termination, it is determined for
any reason that (1) the CONTRACTOR was not in default, or (2) the
CONTRACTOR’S failure to perform was not its fault or its subcontractor’s fault or
negligence, the termination shall be deemed to be a termination under
subsection a of this section.
10. ASSIGNMENT, DELEGATION, AND SUBCONTRACTING
a. The CONTRACTOR shall perform the terms of the Contract using only its bona
fide employees or agents who have the qualifications to perform under this
Contract. The obligations and duties of the CONTRACTOR under this Contract
shall not be assigned, delegated, or subcontracted to any other person or firm
without the prior express written consent of the COUNTY.
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PROFESSIONAL SERVICES CONTRACT
Thurston County/Thurston Regional Planning Council 2015-2016
Exhibit A
b. The CONTRACTOR warrants that it has not paid nor has it agreed to pay any
company, person, partnership, or firm, other than a bona fide employee working
exclusively for CONTRACTOR, any fee, commission, percentage, brokerage fee,
gift, or other consideration contingent upon or resulting from the award or making
of this Contract.
11. NON-WAIVER OF RIGHTS
a. The parties agree that the excuse or forgiveness of performance, or waiver of
any provision(s) of this Contract does not constitute a waiver of such provision(s)
or future performance, or prejudice the right of the waiving party to enforce any of
the provisions of this Contract at a later time.
12. INDEPENDENT CONTRACTOR
a. The CONTRACTOR’S services shall be furnished by the CONTRACTOR as an
Independent Contractor and not as an agent, employee or servant of the
COUNTY. The CONTRACTOR specifically has the right to direct and control
CONTRACTOR’S own activities in providing the agreed services in accordance
with the specifications set out in this Contract.
b. The CONTRACTOR acknowledges that the entire compensation for this Contract
is set forth in Section 5 of this Contract, and the CONTRACTOR is not entitled to
any COUNTY benefits, including, but not limited to: vacation pay, holiday pay,
sick leave pay, medical, dental, or other insurance benefits, fringe benefits, or
any other rights or privileges afforded to COUNTY employees.
c. The CONTRACTOR shall have and maintain complete responsibility and control
over all of its subcontractors, employees, agents, and representatives. No
subcontractor, employee, agent or representative of the CONTRACTOR shall be
or deem to be or act or purport to act as an employee, agent or representative of
the COUNTY.
d. The CONTRACTOR shall assume full responsibility for the payment of all payroll
taxes, use, sales, income or other form of taxes, fees, licenses, excises, or
payments required by any city, county, federal or state legislation which is now or
may during the term of this Contract be enacted as to all persons employed by
the CONTRACTOR and as to all duties, activities and requirements by the
CONTRACTOR in performance of the work on this project and under this
Contract and shall assume exclusive liability therefore, and meet all requirements
thereunder pursuant to any rules or regulations.
e. The CONTRACTOR agrees to immediately remove any of its employees or
agents from assignment to perform services under this Contract upon receipt of a
written request to do so from the COUNTY’S Representative or designee.
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PROFESSIONAL SERVICES CONTRACT
Thurston County/Thurston Regional Planning Council 2015-2016
Exhibit A
13. COMPLIANCE WITH LAWS
a. The CONTRACTOR shall comply with all applicable federal, state and local laws,
rules and regulations in performing this Contract.
14. INSPECTION OF BOOKS AND RECORDS
a. The COUNTY may, at reasonable times, inspect the books and records of the
CONTRACTOR relating to the performance of this Contract. The CONTRACTOR
shall keep all records required by this Contract for six (6) years after termination
of this Contract for audit purposes.
15. NONDISCRIMINATION
a. The CONTRACTOR, its assignees, agents or subcontractors shall not
discriminate against any person in the performance of any of its obligations
hereunder on the basis of race, color, creed, ethnicity, religion, national origin,
age, sex, marital status, veteran or military status, sexual orientation or the
presence of any disability. Implementation of this provision shall be consistent
with RCW 49.60.400.
16. OWNERSHIP OF MATERIALS/WORK PRODUCED
a. Material produced in the performance of the work under this Contract shall be
“works for hire” as defined by the U.S. Copyright Act of 1976 and shall be owned
by the COUNTY. This material includes, but is not limited to, books, computer
programs, plans, specifications, documents, films, pamphlets, reports, sound
reproductions, studies, surveys, tapes, and/or training materials. Ownership
includes the right to copyright, patent, register, and the ability to transfer these
rights. The COUNTY agrees that if it uses any materials prepared by the
CONTRACTOR for purposes other than those intended by this Contract, it does
so at its sole risk and it agrees to hold the CONTRACTOR harmless therefore to
the extent such use is agreed to in writing by the CONTRACTOR.
b. An electronic copy of all or a portion of material produced shall be submitted to
the COUNTY upon request or at the end of the job using the word processing
program and version specified by the COUNTY.
17. DISPUTES
a. Differences between the CONTRACTOR and the COUNTY, arising under and by
virtue of this Contract, shall be brought to the attention of the COUNTY at the
earliest possible time in order that such matters may be settled or other
appropriate action promptly taken. Any dispute relating to the quality or
acceptability of performance and/or compensation due the CONTRACTOR shall
be decided by the COUNTY’S Representative or designee as noted in Paragraph
4 above. All rulings, orders, instructions and decisions of the COUNTY’S
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PROFESSIONAL SERVICES CONTRACT
Thurston County/Thurston Regional Planning Council 2015-2016
Exhibit A
Representative shall be final and conclusive, subject to the CONTRACTOR’S
right to seek judicial relief pursuant to Section 18.
18. CHOICE OF LAW, JURISDICTION AND VENUE
a. This Contract has been and shall be construed as having been made and
delivered within the State of Washington, and it is agreed by each party hereto
that this Contract shall be governed by the laws of the State of Washington, both
as to its interpretation and performance.
b. Any action at law, suit in equity, or judicial proceeding arising out of this Contract
shall be instituted and maintained only in any of the courts of competent
jurisdiction in Thurston County, Washington.
19. SEVERABILITY
a. If a court of competent jurisdiction holds any part, term or provision of this
Contract to be illegal, or invalid in whole or in part, the validity of the remaining
provisions shall not be affected, and the parties’ rights and obligations shall be
construed and enforced as if the Contract did not contain the particular provision
held to be invalid.
b. If any provision of this Contract is in direct conflict with any statutory provision of
the State of Washington, that provision which may conflict shall be deemed
inoperative and null and void insofar as it may conflict, and shall be deemed
modified to conform to such statutory provision.
c. Should the COUNTY determine that the severed portions substantially alter this
Contract so that the original intent and purpose of the Contract no longer exists,
the COUNTY may, in its sole discretion, terminate this Contract.
20. ENTIRE AGREEMENT
a. The parties agree that this Contract is the complete expression of its terms and
conditions. Any oral or written representations or understandings not
incorporated in this Contract are specifically excluded.
21. NOTICES
a. Any notices shall be effective if personally served upon the other party or if
mailed by registered or certified mail, return receipt requested, to the addresses
set out in Section 4. Notice may also be given by facsimile with the original to
follow by regular mail. Notice shall be deemed to be given three days following
the date of mailing or immediately if personally served. For service by facsimile,
service shall be effective upon receipt during working hours. If a facsimile is sent
after working hours, it shall be effective at the beginning of the next working day.
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PROFESSIONAL SERVICES CONTRACT
Thurston County/Thurston Regional Planning Council 2015-2016
Exhibit A
The parties hereto acknowledge that the waiver of immunity set out in Section 7.b.
was mutually negotiated and specifically agreed to by the parties herein.
CONTRACTOR:
Thurston County, Washington
THURSTON REGIONAL PLANNING
COUNCIL
Firm:
By:
By: Scott Clark
Title:
Title: Director, Resource Stewardship
Signature:
Signature:
(Authorized Representative)
Date :
Date :
Address: 2424 Heritage Ct, Suite A
Olympia, WA 98502
Approved as to Form by the Prosecuting Attorney’s Office
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PROFESSIONAL SERVICES CONTRACT
Thurston County/Thurston Regional Planning Council 2015-2016
Exhibit A
EXHIBIT A
SCOPE OF WORK
1. The services provided by the CONTRACTOR under this Contract, which is described in
Section 1 of the Contract (SERVICES PROVIDED BY THE CONTRACTOR), is set forth
as follows:
SCOPE OF WORK
Integrating Low Impact Development (LID) into Thurston County
Municipal Codes, Plans, and Business Practices
Prepared for:
Prepared by:
Water Resources Program, Thurston County Resource Stewardship
Department
Thurston Regional Planning Council
Date prepared:
November 21, 2014
OVERVIEW
Thurston County’s 2013-2018 National Pollutant Discharge Elimination System (NPDES) Phase II
Municipal Stormwater Permit (also known as a municipal stormwater permit) requires Thurston County to
make “Low-Impact Development” or LID, the preferred and commonly used approach to site
development, where feasible, by December 31, 2016. LID is a stormwater management strategy that by
design minimizes impervious surfaces, maximizes native vegetation retention, and manages stormwater
onsite as much as possible. LID attempts to mimic undisturbed or pre-development conditions to control
the flow of stormwater entering receiving waters such as streams, rivers, and the Puget Sound.
In May 2014, Thurston County initiated a process to review its codes, plans, and standards and consider
means to encourage LID practices, per the Phase II Western Washington Municipal Stormwater Permit.
The county entered into a professional services contract with Thurston Regional Planning Council (TRPC)
for assistance. TRPC is facilitating the county’s LID code integration process using Puget Sound
Partnership’s Integrating LID into Local Codes: A Guidebook for Local Governments, July, 2012. As
detailed below, Phase 1 of this project was completed under a previous contract and scope of work – this
scope establishes continuity by outlining work already completed as well as new tasks.
The cities of Lacey, Olympia, and Tumwater are conducting concurrent code revision processes to
achieve the same LID code revision objectives as Thurston County. The county will work closely with the
cities to share information and coordinate efforts. Within the unincorporated urban growth areas of Lacey,
Olympia, and Tumwater, the county will strive to maximize consistency with the city code updates.
From January 1, 2015, to December 31, 2016, Thurston Regional Planning Council (TRPC) will continue
partnering with Thurston County to lead and facilitate the code revision process. TRPC will work closely
with County staff, the affected cities, and external stakeholders throughout the process to ensure that
critical input is captured to position the county to readily adopt supporting codes and plans. This 20152016 scope of work builds upon the tasks included in the 2014 contract.
Thurston County LID Integration Strategy, 2014-2016
Goal: Thurston County will be positioned to implement “Low-Impact Development” or LID, as the
preferred and commonly used approach to site development, where feasible, by December 31,
2016.
Objectives:
1. Convene a process following Puget Sound Partnerships’ Integrating LID into
Local Codes: A guidebook for Local Governments, July 2012.
2. Revise as necessary all Thurston County municipal codes, development
regulations, and the comprehensive plan to remove barriers to implementing LID
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PROFESSIONAL SERVICES CONTRACT
Thurston County/Thurston Regional Planning Council 2015-2016
Exhibit A
3.
4.
5.
6.
7.
8.
9.
10.
and make LID the preferred and commonly used approach to site development,
where feasible.
Engage county staff from appropriate departments to provide the expertise to
review existing code and create draft revisions.
Coordinate the code revision process for the unincorporated urban growth areas
of Lacey, Olympia, and Tumwater.
Convene a panel of external stakeholders consisting of both private and public
sector professionals such as builders, architects, engineers, landscape
professionals, public safety officials, and others.
Identify the education and training needs of county personnel who are
responsible for permitting, plan and development proposal review, construction
site inspection and enforcement, and inspection and maintenance of stormwater
infrastructure and facilities.
Brief department directors, the Board of County Commissioners, and the
Planning Commission and other appropriate standing committees (e.g., Storm
and Surface Water Advisory Board) on key project milestones.
Increase staff and public awareness and education about LID approaches.
Conduct public outreach to solicit feedback on proposed stormwater
development code changes and land use regulations.
Adopt the necessary policies, land use, stormwater codes and regulations, and
procedures to enable Thurston County to implement LID BMPs where feasible.
PROJECT PARTNERS, COMMITTEES, AND ROLES
TRPC
TRPC will be responsible for convening and facilitating the Thurston County Internal Workgroup, the
Inter-jurisdictional Workgroup, and the External Stakeholder Committee. TRPC will schedule meetings,
set agendas, take notes, and summarize and report findings to the workgroups and the committee
described above. TRPC will convene Thurston County and the cities of Lacey, Olympia, and Tumwater
and other stakeholders to resolve emerging issues throughout the process. TRPC will also assist
Thurston County in developing a public involvement and education strategy to support the adoption and
implementation of the LID code revisions.
County Internal Workgroup
Thurston County will appoint key staff from departments that are presently involved with permit review
activities, stormwater management programs, or programs or services that will be affected by LID
implementation. The workgroup will consist of staff with expertise in stormwater engineering, street design
standards, building codes, construction, landscaping, parks facilities, maintenance, development review,
code enforcement, public works, planning, and public safety. This workgroup will serve as the county’s
primary working body in all phases of this project. The workgroup will meet monthly to discuss issues
related to LID implementation and business processes, identify barriers, review existing codes and
regulations, draft revisions, and make recommendations for policy makers. Other county staff not serving
on the workgroup may be assigned an advisory role as needed.
Inter-jurisdictional UGA Workgroup: Lacey, Olympia, and Tumwater
Key staff involved in LID implementation efforts in Lacey, Olympia, Tumwater, and Thurston County will
form an inter-jurisdictional workgroup. This workgroup will convene regularly to share information,
coordinate the necessary revisions to policies, codes, and planning agreements, and identify
opportunities to leverage resources that pertain to LID implementation in the respective urban growth
areas.
External Stakeholder Committee
An advisory committee of external stakeholders will be established to serve as a sounding board to the
county. The Committee will meet regularly through 2015 and early 2016 to offer constructive feedback on
the draft proposed codes and standards that will be developed through the LID code integration process.
Individuals representing the development community, architects, engineers, business owners, fire district,
14
PROFESSIONAL SERVICES CONTRACT
Thurston County/Thurston Regional Planning Council 2015-2016
Exhibit A
law enforcement/public safety representatives, and others will be recruited to serve on this committee.
The Committee meetings will be open to the public.
General Public and Interested Parties
Residents, developers, business owners, tribes, school districts, and other local governments will be
invited to attend public meetings to learn about and be provided an opportunity to comment on proposed
code revisions.
SERVICES PROVIDED BY THURSTON COUNTY
Thurston County will provide the following services:
 Assign lead staff to assist TRPC with process coordination, logistics, and serve as the county’s
internal project manager.
 Lead staff will attend all scheduled Internal Workgroup, Inter-jurisdictional Workgroup, External
Stakeholder Committee, and LID public outreach meetings.
 Lead staff will be responsible for coordinating schedules, agendas, and staff reports for the Board
of County Commissioners, the Planning Commission, the Storm and Surface Water Advisory
Board, and other county committees as necessary.
 Lead staff will be responsible for coordinating legal review of any proposed code changes through
the Thurston County Prosecuting Attorney’s office.
 Appoint key departmental staff to serve on the county’s Internal Workgroup and attend all
scheduled workgroup meetings as appropriate.
 Assume lead roles as Internal Workgroup members with reviewing development codes,
regulations, and plans that are related to their respective departments, positions, or assigned
duties. This includes completing worksheets, drafting code revisions, and preparing other
materials as appropriate to support the code integration process.
 Evaluate the need to contract for technical design or engineering resources for illustrations of
various types of development scenarios comparing current and proposed code and standards to
assist with the public outreach and engagement component of the project.
SERVICES PROVIDED BY TRPC
PHASE 1 ASSESSMENT AND WORKGROUP ESTABLISHMENT (Completed)
Phase 1 and its associated tasks were completed in 2014. They are shown in this scope of work to
establish continuity with the 2014 contract. This section is for reference only.
Task 1: Perform assessment of local agencies’ barriers analysis to LID integration. This includes
an assessment of County’s and the cities’ status toward integrating and implementing LID, their
readiness to coordinate Inter-jurisdictional planning efforts, and briefing key jurisdiction staff on the
assessment findings.
Task 1 Deliverables Completed
1. Written summary of initial findings from interviews, barriers analysis, and research.
2. TRPC planned and guided an LID field trip of three project sites in Olympia on October 3
in conjunction with the “Adapting to Low Impact Development” Vision to Action
Symposium. In addition, TRPC created an online interactive LID project story map on
TRPC.org.
Task 2: Establish Composition, Purpose, and Roles and Responsibilities of Thurston County’s
Internal Workgroup
Task 2 Deliverables Completed
1. A 10-member County Internal Workgroup was established by charter. The Workgroup
has attended four meetings as of November 3. One additional meeting is scheduled for
15
PROFESSIONAL SERVICES CONTRACT
Thurston County/Thurston Regional Planning Council 2015-2016
Exhibit A
2.
December 1, 2014.
A project collaboration SharePoint site was established by TRPC to support the Internal
Workgroup. It provides an online workspace for TRPC and county staff to perform
document collaboration and information sharing. Workgroup meeting calendar, agendas,
materials, and notes are available on the SharePoint site.
Task 3: Map and describe current Thurston County stormwater permit process and procedures,
strengths, weaknesses, and opportunities
Task 3 Deliverables Completed
1. The Internal Workgroup discussed Thurston County permit processes and identified the
need for educational materials, but efforts to map the permit process were considered
unnecessary by the Workgroup during the first phase.
2. An Internal Workgroup code revision and meeting schedule was created for 2014-2015.
PHASE 2 CODE REVISION AND EXTERNAL STAKEHOLDER REVIEW, 2014-2016
This phase was initiated in 2014 and will extend through 2015 and possibly early 2016. It includes tasks
to research and disseminate information on LID practices that are available or implemented in other
communities that may be applicable to the county. All applicable existing codes and design standards will
be reviewed and revised as necessary to achieve the objectives of this project. The county’s internal
workgroup will convene to evaluate all code revisions. The Inter-jurisdictional Workgroup will coordinate
all code revisions as they pertain to the unincorporated urban growth areas in Lacey, Olympia, and
Tumwater. The External Stakeholder Committee will review and provide the county feedback on draft
code revisions.
The success of Phase 2 is contingent upon the efforts of Lacey, Olympia, Tumwater and Thurston County
achieving the deliverables in Tasks 5 through 7.
Internal Workgroup Code Revision Facilitation
Task 4: January 2015 – First Quarter 2016, Facilitate Internal Workgroup code revisions and policy
amendments review processes for Thurston County Code Titles 20-23 (several meetings), and other
applicable plans and regulations.
Task 4.1 TRPC will research LID model codes and best management practices, conduct County code
audits, and draft options and recommendations for the Internal Workgroup to consider.
Task 4.2 Using the LID Code Revisions Action Table (Attachment A) and the Workgroup
Schedule devised by TRPC in Phase 1 (Attachment B), TRPC will facilitate the Internal
Workgroup meetings to review, revise, and seek consensus on draft codes. In carrying out
this process, TRPC and the County will use the Department of Ecology’s Low Impact
Development Code Update and Integration Toolkit and its worksheets. The following
code topics will be addressed:










Buildings
Bulk and Dimensional Considerations
Clearing and Grading
Critical Areas and Shoreline Management
Design Guidelines and Standards
Hard and Impervious Surfaces
Healthy Soils
Landscaping, Native Vegetation, and Street Landscaping
Parking
Site Planning and Assessment
16
PROFESSIONAL SERVICES CONTRACT
Thurston County/Thurston Regional Planning Council 2015-2016
Exhibit A



Stormwater Management and Maintenance
Streets and Roads
Subdivisions and Planned Unit Development
Task 4 Deliverables
1. Agendas and meeting summaries from all Internal Workgroup meetings (a minimum of
ten meetings) convened in 2015-16.
2. A completed LID Analysis and Recommendation Worksheet for each of the code revision
topics shown above.
3. First iteration drafts for relevant code revision topics shown on Attachment A.
Inter-jurisdictional Workgroup Facilitation
TASK 5: January 2015, Establish Composition, Purpose, and Roles and Responsibilities of individual
Inter-jurisdictional UGA Workgroups (this task carries over from the 2014 Contract).
Task 5.1 Meeting one clarifies expectations between the county and the respective jurisdiction and
establishes meeting norms and schedules (completed November 2014).
Task 5.2 Develop and seek adoption of Inter-jurisdictional Workgroup Charter to reach member
agreement on the roles and responsibilities of the members during the January 6, 2015 meeting.
Task 5.3 Discuss need and scope for LID-Specific Joint Planning Agreements for the unincorporated
urban growth areas of Lacey, Olympia, and Tumwater.
Task 5 Deliverables
1. Inter-jurisdictional Workgroup Charter
TASK 6: January 2015 – First Quarter 2016: TRPC will facilitate the Inter-jurisdictional Workgroup
meetings to review, revise, and seek consensus on draft codes. This workgroup will coordinate the
code revisions for the unincorporated urban growth areas using the LID Code Revisions Action Table
(Attachment A) and the Workgroup Schedule devised by TRPC in Phase 1 (Attachment B).
TASK 6.1 Pending the need and approval of the jurisdictions, reach initial agreements for Draft LIDSpecific Joint Planning Agreements between Thurston County and the cities of Lacey, Olympia, and
Tumwater.
Task 6 Deliverables
1. Agenda and meeting summaries from all Inter-jurisdictional Workgroup meetings (a
minimum of five meetings).
2. First iteration draft code revisions for the unincorporated urban growth areas of Lacey,
Olympia, and Tumwater.
3. Up to three draft LID-Specific Joint Planning Agreements between Thurston County and the
cities of Lacey, Olympia, and Tumwater.
External Stakeholder Code Review Facilitation
TASK 7: January 2015 - February 2016, Establish and facilitate External Stakeholder Committee
review of proposed LID codes and standards
Task 7.1 Identify and recruit an 8 to 12 member External Stakeholder Committee.
Task 7.2 Schedule, convene, facilitate, and summarize meetings.
Task 7.3 Establish and achieve consensus on the External Stakeholder Committee Charter.
Task 7.4 Facilitate discussions and gather feedback on the draft codes that have passed through
both workgroups review and revision processes.
Task 7.5 Summarize meeting results and committee member feedback. Process results and
provide options and suggestions for code revisions to the workgroups, as appropriate.
Task 7 TRPC Deliverables
1. Agendas and meeting summaries for up to 6 External Stakeholder Committee meetings.
2. Options and suggestions for draft code revisions for consideration by both workgroups, the
External Advisory Committee, and SSWAB.
17
PROFESSIONAL SERVICES CONTRACT
Thurston County/Thurston Regional Planning Council 2015-2016
Exhibit A
Finalize Draft Code Revisions
Task 8: Finalize Draft Code Revisions for Public Review
Task 8 TRPC Deliverables
1. Final draft code revisions that have passed review through both workgroups, the External
Advisory Committee, and SSWAB.
PHASE 3 Public Review and Adoption, 2015-2016
Phase 3 consists of outreach, education, and the public involvement component of the code revision
process that occurs prior to adoption of the revised code.
Public Outreach and Education
TASK 9: January 2015 to December 2016, Communication, Outreach, and Education.
Task 9.1 TRPC will work jointly with county staff to identify and develop content for the project
website (Thurston County will host content) and other materials such as press releases, meeting
invitations, and posters.
Task 9.2 TRPC will help coordinate with affected local agencies to plan and design a public outreach
and communication strategy for reviewing and soliciting feedback on the proposed code revisions.
Task 9.3 TRPC will work jointly with county staff to identify the outreach and educational needs,
including the types of materials, presentations, and events necessary during code review,
development, and deployment of the LID code revisions.
Task 9 Deliverables
1. A general public outreach and communication strategy for LID update project (expected first
quarter 2016).
2. Creation of a general audience LID Code Integration Website hosted on Thurston County’s
website.
3. LID educational materials (audience, purpose, and content to be determined per the strategy
developed under Task 9.2).
4. Summary of public comments.
Public Review and Adoption
TASK 10: January 2016 – December 2016, Public review and adoption process. TRPC will assist
Thurston County with setting agendas and preparing materials up to the adoption of the revised
codes. This assistance may take the form of the following types of activities:
 Public Open House Meetings
 Storm and Surface Water Advisory Board Meetings
 Planning Commission Meetings
 Board of County Commissioner Briefings and Work Sessions
 Public Hearings
 Adoption
Task 10 Deliverables
1. Specific details of the public engagement activities will be identified in the Public Outreach
Strategy per Task 9.2 (expected first quarter 2016).
TASK 11: January 2015 – December 2016, Project administration. TRPC will administer and manage
the project as outlined under this agreement. Responsibilities under this task include developing and
maintaining the project schedule, ensuring regular and effective communication with the county and
with other project participants (e.g., workgroups, committees, and other stakeholders), maintaining
project records, compliance with procurement procedures, providing monthly progress and financial
reports to the County, and assisting with other reporting as needed.
Task 11 Deliverables
1. TRPC will meet with the Thurston County lead staff members at least twice a month in person or
on the phone to coordinate and review the work program schedule and tasks.
18
PROFESSIONAL SERVICES CONTRACT
Thurston County/Thurston Regional Planning Council 2015-2016
Exhibit A
2.
TRPC will submit a monthly invoice and a narrative report for all work performed.
19
PROFESSIONAL SERVICES CONTRACT
Thurston County/Thurston Regional Planning Council 2015-2016
Exhibit A
Thurston County LID Integration Process Timeline: January 2015 to December 31, 2016
2015 Phase 2 (January 2015-First Quarter 2016)
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
2016 Phase 3
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
OCT
Task 4: Internal Workgroup Facilitation & Code Revisions
Task 5 :Establish Inter-jurisdictional Workgroup
Task 6: Inter-jurisdictional Workgroup Facilitation & Code Revisions
Task 7: External Stakeholder Committee Review of Proposed Code Revisions
Task 8: Draft Code Revisions for Public Review
Task 9: Public Outreach and Education
Task 10: Public Review and Adoption Process
Task 11: Project Administration
Note:
Pha s e 1 i ncl uded Ta s ks 1-3. Thes e ta s ks were compl eted i n 2014.
20
NOV
DEC
PROFESSIONAL SERVICES CONTRACT
THURSTON COUNTY / TC
EXHIBIT B
COMPENSATION
2. The CONTRACTOR’S compensation under this Contract, which is described in Section 5 of the
Contract (COMPENSATION), is set forth as follows:
Task
Task 4: Internal Workgroup Facilitation, Code Review &
Revision
Task 5: Inter-jurisdictional Workgroup Establishment
Task 6: Inter-jurisdictional Workgroup Facilitation, Code
Review & Revision
Task 7: External Stakeholder Facilitation and Code
Review
2015
(staff time)
2016
(staff time)
Totals
$49,600
$10,500
$2,000
$60,100
$2,000
$24,000
$6,000
$23,200
$5,800
Task 8: Finalize Draft Code Revisions for Public Review
$6,500
$4,000
$10,500
Task 9: Public Communication, Outreach, and Education
$5,000
$15,000
$20,000
$22,000
$22,000
Task 10: Public Review and Adoption
$30,000
$29,000
Task 11: Project Administration
$9,225
$9,225
$18,450
Direct Costs (Printing, supplies, meeting refreshments)
$2,000
$2,000
$4,000
$121,525
Total
$74,525
$196,050
Personnel Hourly Rates* (includes salary and overhead)
Paul Brewster, Senior Planner
$88
Michael Burnham, Associate Planner
$71
Erin Cahill, Project Assistant
$56
Veena Tabbut, Senior Planner
$95
* 2015 & 2016 Personnel rates subject to reclassification study, COLA, and step
increases
Contract No. 01-2015-TRPC
December 4, 2014
Page1 of 1
Board of County Commissioners
AGENDA ITEM SUMMARY
Agenda Date: 12/16/2014
Created by:
Presenter:
Date Created: 11/26/2014
Agenda Item #: 4d
Jeremy Davis, Planner, Senior - Resource Stewardship - 754-3355, x 7010
Andrew Deffobis, Planner, Associate - Resource Stewardship - 786-5467
Item Title:
Approval of an Interlocal Agreement with Washington Department of Fish and Wildlife for
the development of the Thurston Prairie Habitat Conservation Plan.
Action Needed: Pass Motion
Class of Item: Department
List of Exhibits
14-02365-grant
agreement-federal funds
2.FINAL FOR BOCC
12.12.14.pdf
Adobe Acrobat Document
372 KB
b PAO
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c FinSvcs
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c Budget Office g
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Notes:
Risk Management Review
c HR
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Recommended Action:
Move to authorize the Resource Stewardship Director to sign and act as a contract representative for
an Interlocal Agreement with Washington Department of Fish and Wildlife in the amount of $551,687
for the development of the Thurston Prairie Habitat Conservation Plan and Environmental Imp act
Statement, including contract amendments and extensions as necessary and allowed.
Item Description:
Thurston County was awarded a Section 6, Habitat Conservation Planning Grant (HCP) from the United
States Fish and Wildlife Service (USFWS). Long Range Planning included the HCP funds in the 2014 and
2015 adopted budget.
Administratively, HCP funds are considered pass through funds meaning that USFWS awards the funds
to the Washington Dep artment of Fish and Wildlife (WDFW), who then disburses funds to Thurston
County.
WDFW retains a portion of HCP funds to p erform work in supp ort of the HCP's development as well as
grant administration. WDFW has req uested that Thurston County enter into an interlocal agreement
with WDFW. Staff is seeking the Board's authorization of the interlocal agreement.
This interlocal agreement is for Phase III of the HCP process. It will cover expenses related to the
development of the National Environmental Policy Act and State Environmental Policy Act
Environmental Impact Statement as well as a portion of the County's adoption process for the HCP, and
other related expenses.
The County is currently in the process of interviewing and hiring a consultant to draft the Environmental
Impact Statement. The interviews should take p lace in early January, after which, staff will return to
the Board of County Commissioners for final approval of the consultant.
Date Submitted: 12/10/2014
GRANT AGREEMENT
TITLE: Thurston Prairie HCP Year 3
WDFW NUMBER: 14-02365
GRANTEE: Thurston County
CONTRACT PERIOD: 10/01/2014 to 12/31/2015
TYPE: Payable / Grant / Sub-Recipient Federal
CONTRACT VALUE: $551,687.00
A. PARTIES TO THIS CONTRACT
This contract is entered into between the Washington State Department of Fish and Wildlife (WDFW), 600 Capitol
Way North, Olympia, WA 98501-1091; and Thurston County (Grantee), 2000 Lakeridge Dr SW, Olympia, WA
98502; and shall be binding upon the agents and all persons acting by or through the parties.
B. PURPOSE OF CONTRACT
The purpose of this contract is to provide a grant award to the Grantee for the project specified herein.
C. DESCRIPTION OF PROJECT
The Grantee shall perform the project as described in Attachments, which are incorporated herein by this
reference:
Attachment “A” General Terms and Conditions
Attachment “B” Contract/Project Summary
Attachment “C” Statement of Work
 The Grantee is a subrecipient of federal funds as identified under “Federal Funding Information” in Attachment
“B.”
D. PERIOD OF PERFORMANCE
The performance period under this contract shall commence on 10/01/2014 and terminate on 12/31/2015. No
expenditures made before or after this period are eligible for reimbursement unless incorporated by written
amendment into this contract. The contract may be terminated or the performance period extended pursuant to
terms set forth in Attachment "A."
E. COMPENSATION / PAYMENT
The total dollars provided by WDFW for this contract shall not exceed $551,687.00. The Grantee shall be
responsible for all project costs exceeding this amount. Only eligible reimbursement activities that are in direct
support of the project deliverables identified in this contract will be reimbursed. Any additional services provided
by the Grantee must have prior written approval of WDFW.
Compensation for services rendered shall be payable upon receipt of properly completed invoices, which shall be
submitted to the Project Manager by the Grantee not more often than monthly. The invoices shall describe the
document to WDFW's satisfaction, a description of work performed, activities accomplished, or the progress of the
project. The rates shall be in accordance with those herein agreed to.
Payment shall be considered timely if made by WDFW within 30 days after receipt of properly completed invoices.
Payment shall be sent to the address designated by the Grantee. WDFW may, in its sole discretion, terminate the
contract or withhold payments claimed by the Grantee for the services rendered if the Grantee fails to satisfactorily
comply with any term or conditions of this contract.
F. RIGHTS AND OBLIGATIONS
All rights and obligations of the parties of this contract are subject to this contract, including the Attachments,
which are incorporated herein by this reference. By signing this contract the Grantee acknowledges that they have
read, fully understand, and agree to be bound by all terms and conditions set forth in this contract.
Page 1 of 22
G. COMPLIANCE WITH APPLICABLE STATUTES, RULES, AND WDFW POLICIES
The Grantee shall comply with, all applicable state, federal, and local laws and regulations, including published
WDFW policies, while performing under this contract
H. ORDER OF PRECEDENCE
In the event of an inconsistency in this contract, unless otherwise provided herein, the inconsistency shall be
resolved by giving precedence in the following order:
Applicable Federal and State of Washington statutes and regulations.
Special Terms and Conditions (including Attachment “C” – Statement of Work) as contained in this basic contract
instrument.
Attachment “A” - General Terms and Conditions.
Any other provision, term or material incorporated herein by reference or otherwise incorporated.
I.
CONTRACT REPRESENTATIVES
The below named representatives for each of the parties shall be the contact people for all communications and
billings regarding the performance of this contract. All written communications regarding this contract shall be
sent to the designated representatives at the addresses below unless notified in writing of any change.
Grantee's Representative
Jeremy Davis
2000 Lakeridge Dr. SW
Olympia, WA. 98502-6045
(360) 754-3355 ext. 7010
[email protected]
Scott Clark
Building 1
Olympia, WA, 98502
(360) 709-3005
[email protected]
WDFW's Representative
Julie Henning
600 Capitol Way N
Olympia, WA. 98501-1091
(360) 902-2255
[email protected]
J. ENTIRE CONTRACT
This contract, along with all attachments and exhibits, constitutes the entire agreement of the parties. No other
understandings, verbal or otherwise, regarding this contract shall exist or bind any of the parties.
K. APPROVAL
This contract shall be subject to the written approval of WDFW'S authorized representative and shall not be
binding until so approved. This contract may be altered, amended, or waived only by a written amendment
executed by both parties.
IN WITNESS WHERE, WDFW and the Grantee have signed this contract.
THURSTON COUNTY
WASHINGTON DEPARTMENT OF FISH AND
WILDLIFE
________________________________________
Signature and Date
________________________________________
Signature and Date
________________________________________
Printed Name and Title
________________________________________
Printed Name and Title
Page 2 of 22
Attachment A GENERAL TERMS AND CONDITIONS
Grant Agreement
Federal Funds
DEFINITIONS
As used throughout this contract, the following terms shall have the meaning set forth below:
A. "AGENCY" shall mean the Department of Fish and Wildlife of the State of Washington, any division,
section, office, unit or other entity of the AGENCY, or any of the officers or other officials lawfully
representing that AGENCY.
B. "AGENT" shall mean the AGENCY Director, and/or the delegate authorized in writing to act on the
Director's behalf.
C. “CFR” shall mean the Code of Federal Regulations. All references in the contract to CFR chapters or
sections shall include any successor, amended or replacement regulations.
D. "GRANTEE" shall mean any organization or individual that is performing service(s) under this contract, and
shall include all employees of the GRANTEE.
E. “RCW” shall mean the Revised Code of Washington. All references in the contract to RCW chapters or
sections shall include any successor, amended or replacement statutes.
F. "Subcontractor" shall mean one not in the employment of the GRANTEE, who is performing all or part of
those services under this contract under a separate contract with the GRANTEE. The terms
"Subcontractor" and "Subcontractors" means Subcontractor(s) in any tier.
G. “USC” shall mean United States Code. All references in the contract to USC chapters or sections shall
include any successor, amended or replacement statutes.
ACCESS TO DATA
In compliance with RCW 39.26.180, the GRANTEE shall provide access to data generated under this contract
to AGENCY, the Joint Legislative Audit and Review Committee, and the State Auditor at no additional cost.
This includes access to all information that supports the findings, conclusions, and recommendations of the
GRANTEE’S reports, including computer models and methodology for those models.
ADVANCE PAYMENTS PROHIBITED
No payments in advance of or in anticipation of goods or services to be provided under this contract shall be
made by the AGENCY.
AMENDMENTS
This contract may be amended by mutual agreement of the parties. Such amendments shall not be binding
unless they are in writing and signed by personnel authorized to bind each of the parties.
AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-336, also referred to as the
"ADA" 28 CFR Part 35
Both parties shall comply with the ADA, which provides comprehensive civil rights protection to individuals with
disabilities in the areas of employment, public accommodations, state and local government services, and
telecommunications.
ASSIGNMENT
The work to be provided under this contract, and any claim arising thereunder, is not assignable or delegable by
either party in whole or in part, without the express prior written consent of the other party, which consent shall
not be unreasonably withheld.
Page 3 of 22
ATTORNEYS’ FEES
In the event of litigation or other action brought to enforce contract terms, each party agrees to bear its own
attorney fees and costs.
BUY AMERICAN ACT
The GRANTEE shall comply with 41 USC 10a-10c (the “Buy American Act”) by purchasing only Americanmade equipment and products with contract funds except articles, materials, and supplies — a) for use outside
the United States; b) for which the cost would be unreasonable, as determined in accordance with federal
regulations; c) for which the AGENCY determines that domestic preference would be inconsistent with the
public interest; or d) that are not mined, produced, or manufactured in the United States in sufficient and
reasonable available commercial quantities, of a satisfactory quality.
CENTRAL CONTRACTOR REGISTRATION AND DATA UNIVERSAL NUMBERING SYSTEM (DUNS)
Unless exempt under 2 CFR 25.110, the GRANTEE shall comply with 2 CFR 25 and be registered in the
federal Central Contractor Registration (CCR) system; maintain an active CCR registration with current
information at all times during the period of performance for this contract; and provide its DUNS number to the
AGENCY.
CONFIDENTIALITY/SAFEGUARDING OF INFORMATION
The GRANTEE shall not use or disclose any information concerning the AGENCY, or information that may be
classified as confidential, for any purpose not directly connected with the administration of this contract, except
with prior written consent of the AGENCY, or as may be required by law.
CONFLICT OF INTEREST
Notwithstanding any determination by the Executive Ethics Board or other tribunal, the AGENCY may, in its
sole discretion, by written notice to the GRANTEE terminate this contract if it is found after due notice and
examination by the AGENT that there is a violation of the Ethics in Public Service Act, Chapter 42.52 RCW; or
any similar statute involving the GRANTEE in the procurement of, or performance under this contract.
In the event this contract is terminated as provided above, the AGENCY shall be entitled to pursue the same
remedies against the GRANTEE as it could pursue in the event of a breach of the contract by the GRANTEE.
The rights and remedies of the AGENCY provided for in this clause shall not be exclusive and are in addition
to any other rights and remedies provided by law. The existence of facts upon which the AGENT makes any
determination under this clause shall be an issue and may be reviewed as provided in the “Disputes” clause of
this contract.

COST PRINCIPLES AND AUDIT REQUIREMENTS
The GRANTEE agrees to comply with the costs principles of the below listed federal regulations as
appropriate for this contract:
OMB Circular A-87 (State, Local and Indian Tribal Governments)
OMB Circular A-21 (Educational Institutions)
OMB Circular A-122 (Nonprofit Organizations)
The GRANTEE agrees to comply with the organizational audit requirements of OMB Circular A-133, Audits of
States, Local Governments, and Non-Profit Organizations, and further understands and agrees that funds may
be withheld, or other related requirements may be imposed, if outstanding audit issues (if any) from OMB
Circular A-133 audits (and any other audits of Contract funds) are not satisfactorily and promptly addressed.
COPYRIGHT PROVISIONS
Unless otherwise provided, all materials produced under this contract shall be considered "works for hire" as
defined by the U.S. Copyright Act and shall be owned by the AGENCY. The AGENCY shall be considered the
author of such materials. In the event the materials are not considered “works for hire” under the U.S.
Copyright laws, the GRANTEE hereby irrevocably assigns all right, title, and interest in materials, including all
intellectual property rights, to the AGENCY effective from the moment of creation of such materials.
Page 4 of 22
Materials means all items in any format and includes, but is not limited to, data, reports, documents,
pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes, and/or
sound reproductions. Ownership includes the right to copyright, patent, register and the ability to transfer
these rights.
For materials that are delivered under the contract, but that incorporate pre-existing materials not produced
under the contract, the GRANTEE hereby grants to the AGENCY a nonexclusive, royalty-free, irrevocable
license (with rights to sublicense others) in such materials to translate, reproduce, distribute, prepare
derivative works, publicly perform, and publicly display. The GRANTEE warrants and represents that the
GRANTEE has all rights and permissions, including intellectual property rights, moral rights and rights of
publicity, necessary to grant such a license to the AGENCY.
The GRANTEE shall exert all reasonable effort to advise the AGENCY, at the time of delivery of materials
furnished under this contract, of all known or potential invasions of privacy contained therein and of any
portion of such document that was not produced in the performance of this contract.
The AGENCY shall receive prompt written notice of each notice or claim of infringement received by the
GRANTEE with respect to any data delivered under this contract. The AGENCY shall have the right to modify
or remove any restrictive markings placed upon the data by the GRANTEE.
COVENANT AGAINST CONTINGENT FEES
The GRANTEE warrants that no person or selling agent has been employed or retained to solicit or secure
this contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee,
excepting bona fide employees or bona fide established agents maintained by the GRANTEE for securing
business.
The AGENCY shall have the right, in the event of breach of this clause by the GRANTEE, to annul this
contract without liability or, in its discretion, to deduct from the contract price or consideration or recover by
other means the full amount of such commission, percentage, brokerage or contingent fee.

DAVIS-BACON AND RELATED ACTS
If any work performed by the GRANTEE or Subcontractor employees is subject to the Davis Bacon Act and
Davis-Bacon prevailing wage provisions contained in applicable federal laws, the GRANTEE shall ensure that
they and their Subcontractor(s) a) pay at least once per week wages to GRANTEE and/or Subcontractor
laborers and mechanics at a rate not less than the minimum wages specified in wage determinations made by
the U.S. Department of Labor; and b) provide to the AGENCY each week U.S. Department of Labor Form
WH-347 “Payroll (For Contractors Optional Use)” stating the wages paid to GRANTEE and /or Subcontractor
laborers and mechanics engaged in work funded by this contract.
DISALLOWED COSTS
The GRANTEE is responsible for any audit exceptions or disallowed costs incurred by its own organization or
that of its Subcontractors.
DISPUTES
Except as otherwise provided in this contract, when a dispute arises between the parties and it cannot be
resolved by direct negotiation, either party may request a dispute hearing with AGENT.
1. The request for a dispute hearing must:





Be in writing;
State the disputed issue(s);
State the relative positions of the parties;
State the GRANTEE’S name, address, and contract number; and
Be mailed to the AGENT and the other party’s (respondent’s) contract manager within 3 working
calendar days after the parties agree that they cannot resolve the dispute.
Page 5 of 22
2. The respondent shall send a written answer to the requester’s statement to both the AGENT and the
requester within 5 calendar days.
3. The AGENT shall review the written statements and reply in writing to both parties within 10 calendar days.
The AGENT may extend this period if necessary by notifying the parties.
4. The parties agree that this dispute process shall precede any action in a judicial or quasi-judicial tribunal.
Nothing in this contract shall be construed to limit the parties’ choice of a mutually acceptable alternate dispute
resolution method in addition to the dispute resolution procedure outlined above.

DRUG-FREE WORKPLACE
The GRANTEE shall comply with the Drug-Free Workplace Act of 1988, 41 USC 701-707, as amended.
Compliance with the Drug-Free Workplace Act includes publishing a drug-free workplace statement and
establishing a drug-free awareness program for GRANTEE employees; and taking actions concerning
GRANTEE employees who are convicted of violating drug statutes in the workplace. The GRANTEE shall
provide written notice of a conviction of a GRANTEE employee of a drug violation in the workplace to the
AGENCY within seven (7) calendar days after the GRANTEE learns of the conviction.
DUPLICATE PAYMENT
The AGENCY shall not pay the GRANTEE, if the GRANTEE has charged or will charge the State of
Washington or any other party under any other contract or agreement, for the same services or expenses.
ENTIRE AGREEMENT
This contract contains all the terms and conditions agreed upon by the parties. No other understandings, oral or
otherwise, regarding the subject matter of this contract shall be deemed to exist or to bind any of the parties
hereto.
EQUIPMENT MANAGEMENT
For the purposes of this contract, “Inventoriable Equipment” shall mean a tangible asset which has a service
life of more than one year and with a unit cost of $5,000 or greater; and tangible assets with a unit cost of
more than $300 that the AGENCY considers “small and attractive,” such as engines, chain saws,
communications equipment, global position systems, optical devices, cameras, microcomputer and related
systems, smart phones and tablets, video equipment; and firearms, boats and motorized vehicles of any
value.
If the GRANTEE uses contract funds to purchase Inventoriable Equipment, title to that Inventoriable
Equipment shall be held by the AGENCY unless otherwise specified in this contract. The AGENCY’s
Inventoriable Equipment provided to the GRANTEE shall be used only for the performance of this contract.
Title to the AGENCY’s Inventoriable Equipment shall remain with the AGENCY.
The GRANTEE shall take reasonable steps to account for and protect Inventoriable Equipment from loss or
damage; report to the AGENCY any loss or damage of such property; and take reasonable steps to protect
such property from further damage. The GRANTEE shall surrender to the AGENCY all Inventoriable
Equipment either provided by the AGENCY or purchased with contract funds upon the completion or
termination of this contract.

FEDERAL DEBARMENT AND SUSPENSION
The GRANTEE certifies, that neither it nor its “principals” (as defined in 49 CFR 29.105) is presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this
transaction by any Federal department or agency. Further, the GRANTEE agrees not to enter into any
arrangements or other contracts with any party that is on the “List of Parties Excluded from Federal
Procurement or Non-procurement Programs" which can be found at https://www.sam.gov.
Page 6 of 22

FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT
This contract is subject to the requirements of the Federal Funding Accountability and Transparency Act
(FFATA) as stated in 2 CFR 170. The GRANTEE agrees to comply with applicable requirements to assist the
AGENCY in reporting first-tier subawards of $25,000 or more and, in certain circumstances, in reporting the
names and total compensation of the five most highly compensated executives of first-tier subrecipients of
award funds. Such data will be submitted to the FFATA Subaward Reporting System (FSRS).

FINAL INVOICE
The GRANTEE shall submit the final invoice not later than 60 calendar days from the end of the contract
period.
GOVERNANCE
This contract is entered into pursuant to and under the authority granted by the laws of the state of Washington
and any applicable federal laws. The provisions of this contract shall be construed to conform to those laws.
In the event of an inconsistency in the terms of this contract, or between its terms and any applicable statute or
rule, the inconsistency shall be resolved by giving precedence in the following order:
a. Applicable state and federal statutes and rules;
b. Statement of work; and
c. Any other provisions of the contract, including materials incorporated by reference.
GOVERNING LAW
This contract shall be construed and interpreted in accordance with the laws of the State of Washington, and
the venue of any action brought hereunder shall be in the Superior Court for Thurston County.
INDEMNIFICATION
To the fullest extent permitted by law, the GRANTEE shall indemnify, defend, and hold harmless State,
agencies of State and all officials, agents and employees of State, from and against all claims for injuries or
death arising out of or resulting from the performance of the contract. “Claim,” as used in this contract, means
any financial loss, claim, suit, action, damage, or expense, including but not limited to attorney’s fees,
attributable for bodily injury, sickness, disease, or death, or injury to or destruction of tangible property
including loss of use resulting therefrom.
The GRANTEE’S obligations to indemnify, defend, and hold harmless includes any claim by the GRANTEES’
agents, employees, representatives, or any Subcontractor or its employees.
The GRANTEE expressly agrees to indemnify, defend, and hold harmless the State for any claim arising out
of or incident to the GRANTEE’S or any Subcontractor’s performance or failure to perform the contract. The
GRANTEE’S obligation to indemnify, defend, and hold harmless the State shall not be eliminated or reduced
by any actual or alleged concurrent negligence of State or its agents, agencies, employees and officials.
The GRANTEE waives its immunity under Title 51 RCW to the extent it is required to indemnify, defend and
hold harmless State and its agencies, officials, agents or employees.
INDEPENDENT CAPACITY OF THE GRANTEE
The parties intend that an independent contractor relationship will be created by this contract. The GRANTEE
and his or her employees or agents performing under this contract are not employees or agents of the
AGENCY. The GRANTEE will not hold himself/herself out as or claim to be an officer or employee of the
AGENCY or of the State of Washington by reason hereof, nor will the GRANTEE make any claim of right,
privilege or benefit that would accrue to such employee under law. Conduct and control of the work will be
solely with the GRANTEE.
INDUSTRIAL INSURANCE COVERAGE
The GRANTEE shall comply with the provisions of Title 51 RCW, Industrial Insurance. If the GRANTEE fails
Page 7 of 22
to provide industrial insurance coverage or fails to pay premiums or penalties on behalf of its employees, as
may be required by law, the AGENCY may collect from the GRANTEE the full amount payable to the Industrial
Insurance accident fund. The AGENCY may deduct the amount owed by the GRANTEE to the accident fund
from the amount payable to the GRANTEE by the AGENCY under this contract, and transmit the deducted
amount to the Department of Labor and Industries, (L&I) Division of Insurance Services. This provision does
not waive any of L&I’s rights to collect from the GRANTEE.
INSURANCE
The GRANTEE shall provide insurance coverage as set out in this section. The intent of the required
insurance is to protect the state should there be any claims, suits, actions, costs, damages or expenses
arising from any negligent or intentional act or omission of the GRANTEE or Subcontractor, or agents of
either, while performing under the terms of this contract.
The GRANTEE shall provide insurance coverage, which shall be maintained in full force and effect during the
term of this contract, as follows:
1. Commercial General Liability Insurance Policy. Provide a Commercial General Liability Insurance Policy,
including contractual liability, in adequate quantity to protect against legal liability arising out of contract
activity but no less than $1,000,000 per occurrence. Additionally, the GRANTEE is responsible for
ensuring that any Subcontractors provide adequate insurance coverage for the activities arising out of
subcontracts.
2. Automobile Liability. In the event that services delivered pursuant to this contract involve the use of
vehicles, either owned or unowned by the GRANTEE, automobile liability insurance shall be required. The
minimum limit for automobile liability is $1,000,000 per occurrence, using a Combined Single Limit for
bodily injury and property damage.
3. The insurance required shall be issued by an insurance company/ies authorized to do business within the
state of Washington, and shall name the state of Washington, its agents and employees as additional
insureds under the insurance policy/ies. All policies shall be primary to any other valid and collectable
insurance. GRANTEE shall instruct the insurers to give AGENCY thirty (30) calendar days advance notice
of any insurance cancellation.
If the GRANTEE is self-insured, evidence of its status as a self-insured entity shall be provided to the
AGENCY. If requested by the AGENCY, the GRANTEE must describe its financial condition and the selfinsured funding mechanism.
The GRANTEE shall submit to AGENCY within fifteen (15) calendar days of the contract effective date, a
certificate of insurance or evidence of its status as a self-insured entity that outlines the coverage and limits
defined in this section. The GRANTEE shall submit renewal certificates as appropriate during the term of the
contract; the failure of the AGENCY to enforce this term in no way reduces the GRANTEE’s responsibilities
under this section.
LICENSING, ACCREDITATION AND REGISTRATION
The GRANTEE shall comply with all applicable local, state, and federal licensing, accreditation and registration
requirements/standards, necessary for the performance of this contract.
LIMITATION OF AUTHORITY
Only the AGENT or AGENT’S delegate by writing (delegation to be made prior to action) shall have the
express, implied, or apparent authority to alter, amend, modify, or waive any clause or condition of this
contract. Furthermore, any alteration, amendment, modification, or waiver or any clause or condition of this
contract is not effective or binding unless made in writing and signed by the AGENT.
MATCHING FUNDS
The GRANTEE shall be responsible for providing matching funds as indicated in the contract (if any). If the
GRANTEE is responsible for matching funds they shall state the amount of match used during the billing
Page 8 of 22
period and the cumulative amount of match used to date on every invoice submitted for payment to the
AGENCY.
 The GRANTEE shall comply with the uniform administrative rules on matching or cost sharing for Federal
grants and cooperative agreements and subawards as appropriate for this contract:
Federal Grantor Agency: Matching or Cost Sharing Standards
Department of Agriculture : 7 CFR Section 3016.24
Department of Commerce : 15 CFR Section 24.24
Department of Defense: 32 CFR Section 33.24
Department of the Interior: 43 CFR Section12.64
Environmental Protection Agency: 40 CFR Section 31.24
MINORITY, WOMEN AND VETERAN-OWNED BUSINESSES
The AGENCY encourages participation by minority and women-owned business enterprises certified by the
Office of Minority and Women’s Business Enterprises (OMWBE); and veteran-owned businesses certified by
the Department of Veteran’s Affairs (DVA). If any part of this contract is subcontracted to an OMWBE or DVAcertified firm the GRANTEE shall submit a statement of participation indicating what OMWBE or DVA certified
firm was used and the dollar amount of their subcontracts.
NONDISCRIMINATION
During the performance of this contract, both parties shall comply with all federal and state nondiscrimination
laws, regulations and policies. In the event of the GRANTEE'S non-compliance or refusal to comply with any
nondiscrimination law, regulation, or policy, this contract may be rescinded, canceled or terminated in whole or
in part, and the GRANTEE may be declared ineligible for further contracts with the AGENCY. The GRANTEE
shall, however, be given a reasonable time in which to cure this noncompliance. Any dispute may be resolved
in accordance with the "Disputes" procedure set forth herein.
PREVAILING WAGE
If any work performed by the GRANTEE or its Subcontractors is subject to Chapter 39.12 of the Revised Code
of Washington, the GRANTEE shall ensure that the GRANTEE and its Subcontractors pay the prevailing rate
of wages to all GRANTEE and/or Subcontractor workers, laborers or mechanics in the performance of any
part of the work described in the contract in accordance with state law and Department of Labor and Industries
rules and regulations.
PRIVACY
Personal information including, but not limited to, “Protected Health Information,” collected, used, or acquired
in connection with this contract shall be protected against unauthorized use, disclosure, modification or loss.
The GRANTEE shall ensure its directors, officers, employees, Subcontractors or agents use personal
information solely for the purposes of accomplishing the services set forth herein. The GRANTEE and its
Subcontractors agree not to release, divulge, publish, transfer, sell or otherwise make known to unauthorized
persons personal information without the express written consent of the AGENCY or as otherwise required by
law.
Any breach of this provision may result in termination of the contract and the demand for return of all personal
information. The GRANTEE agrees to indemnify and hold harmless the AGENCY for any damages related to
the GRANTEE’S unauthorized use of personal information.
RECORDS MAINTENANCE
The parties to this contract shall each maintain books, records, documents and other evidence which sufficiently
and properly reflect all direct and indirect costs expended by either party in the performance of the services
described herein. These records shall be subject to inspection, review or audit by personnel of both parties, other
personnel duly authorized by either party, the Office of the State Auditor, and federal officials so authorized by
law. All books, records, documents, and other material relevant to this contract will be retained for six years after
expiration and the Office of the State Auditor, federal auditors, and any persons duly authorized by the parties
shall have full access and the right to examine any of these materials during this period.
Page 9 of 22
Records and other documents, in any medium, furnished by one party to this contract to the other party, will
remain the property of the furnishing party, unless otherwise agreed. The receiving party will not disclose or
make available this material to any third parties without first giving notice to the furnishing party and giving it a
reasonable opportunity to respond. Each party will utilize reasonable security procedures and protections to
assure that records and documents provided by the other party are not erroneously disclosed to third parties.

RESTRICTIONS ON LOBBYING
The GRANTEE certifies that under the requirements of Lobbying Disclosure Act, 2 USC, Section 1601 et seq.,
no Federal appropriated funds have been paid or will be paid, by or on behalf of the GRANTEE, to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of
any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal
contract, grant, loan, or cooperative agreement.
RIGHT OF INSPECTION
The GRANTEE shall provide right of access to its facilities to the AGENCY, or any of its officers, or to any
other authorized agent or official of the state of Washington or the federal government, at all reasonable
times, in order to monitor and evaluate performance, compliance, and/or quality assurance under this contract.
SAVINGS
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the
effective date of this contract and prior to normal completion, the AGENCY may terminate the contract under
the "Termination " clause, without the thirty-day notice requirement, subject to renegotiation at the AGENCY’S
discretion under those new funding limitations and conditions.
SEVERABILITY
The provisions of this contract are intended to be severable. If any term or provision is illegal or invalid for any
reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of the contract.
SITE SECURITY
While on AGENCY premises, the GRANTEE, its agents, employees, or Subcontractors shall conform in all
respects with physical, fire or other security policies or regulations.
STATEWIDE VENDOR PAYMENT REGISTRATION
The GRANTEE is required to be registered in the Statewide Vendor Payment System prior to submitting a
request for payment under this contract. The Washington State Department of Enterprise Services (DES)
maintains the Statewide Vendor Payment System; to obtain registration materials contact the Statewide
Payee Desk at (360) 407-8180; or go to:
http://des.wa.gov/services/ContractingPurchasing/Business/VendorPay/Pages/default.aspx.
SUBCONTRACTING
Neither the GRANTEE nor any Subcontractor(s) shall enter into subcontracts for any of the work contemplated
under this contract without obtaining prior written approval of the AGENCY. In no event shall the existence of
the subcontract operate to release or reduce the liability of the GRANTEE to the AGENCY for any breach in
the performance of the GRANTEE’S duties. This clause does not include contracts of employment between
the GRANTEE and personnel assigned to work under this contract.
Additionally, the GRANTEE is responsible for ensuring that all terms, conditions, assurances and certifications
set forth in this contract are carried forward to any subcontracts. The GRANTEE and its Subcontractors agree
not to release, divulge, publish, transfer, sell or otherwise make known to unauthorized persons personal
information without the express written consent of the AGENCY or as provided by law.
TERMINATION
Except as otherwise provided in this contract, the AGENCY may, by 10 calendar days written notice,
Page 10 of 22
beginning on the second day after the mailing, terminate this contract, in whole or in part. If this contract is so
terminated, the AGENCY shall be liable only for payment required under the terms of this contract for services
rendered or goods delivered prior to the effective date of termination.
TERMINATION FOR CAUSE
In the event the AGENCY determines the GRANTEE has failed to comply with the conditions of this contract in
a timely manner, the AGENCY has the right to suspend or terminate this contract. Before suspending or
terminating the contract, the AGENCY shall notify the GRANTEE in writing of the need to take corrective
action. If corrective action is not taken within 30 calendar days, the contract may be terminated or suspended.
The AGENCY reserves the right to suspend all or part of the contract, withhold further payments, or prohibit
the GRANTEE from incurring additional obligations of funds during investigation of the alleged compliance
breach and pending corrective action by the GRANTEE or a decision by the AGENCY to terminate the
contract. A termination shall be deemed a “Termination for Convenience” if it is determined that the
GRANTEE: (1) was not in default; or (2) failure to perform was outside of his or her control, fault or
negligence. The rights and remedies of the AGENCY provided in this contract are not exclusive and are, in
addition to any other rights and remedies, provided by law.
TERMINATION PROCEDURES
Upon termination of this contract, the AGENCY, in addition to any other rights provided in this contract, may
require the GRANTEE to deliver to the AGENCY any property specifically produced or acquired for the
performance of such part of this contract as has been terminated. The provisions of the "Treatment of Assets"
clause shall apply in such property transfer.
The AGENCY shall pay to the GRANTEE the agreed upon price, if separately stated, for completed work and
services accepted by the AGENCY, and the amount agreed upon by the GRANTEE and the AGENCY for (i)
completed work and services for which no separate price is stated, (ii) partially completed work and services,
(iii) other property or services that are accepted by the AGENCY, and (iv) the protection and preservation of
property, unless the termination is for default, in which case the AGENT shall determine the extent of the
liability of the AGENCY. Failure to agree with such determination shall be a dispute within the meaning of the
"Disputes" clause of this contract. The AGENCY may withhold from any amounts due the GRANTEE such
sum as the AGENT determines to be necessary to protect the AGENCY against potential loss or liability.
The rights and remedies of the AGENCY provided in this section shall not be exclusive and are in addition to
any other rights and remedies provided by law or under this contract.
After receipt of a notice of termination, and except as otherwise directed by the AGENT, the GRANTEE shall:
1. Stop work under the contract on the date, and to the extent specified, in the notice;
2. Place no further orders or subcontracts for materials, services, or facilities except as may be necessary for
completion of such portion of the work under the contract that is not terminated;
3. Assign to the AGENCY, in the manner, at the times, and to the extent directed by the AGENT, all of the
rights, title, and interest of the GRANTEE under the orders and subcontracts so terminated, in which case
the AGENCY has the right, at its discretion, to settle or pay any or all claims arising out of the termination
of such orders and subcontracts;
4. Settle all outstanding liabilities and all claims arising out of such termination of orders and subcontracts,
with the approval or ratification of the AGENT to the extent AGENT may require, which approval or
ratification shall be final for all the purposes of this clause;
5. Transfer title to the AGENCY and deliver in the manner, at the times, and to the extent directed by the
AGENT any property which, if the contract had been completed, would have been required to be furnished
to the AGENCY;
6. Complete performance of such part of the work as shall not have been terminated by the AGENT; and
7. Take such action as may be necessary, or as the AGENT may direct, for the protection and preservation
of the property related to this contract, which is in the possession of the GRANTEE and in which the
AGENCY has or may acquire an interest.
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
TRAFFICKING VICTIMS PROTECTION ACT
As described in 2 CFR Part 175 the AGENCY may terminate this contract, without penalty, if the GRANTEE is
found to be in violation of the Trafficking Victims Protection Act of 2000
UNIFORM ADMINISTRATIVE REQUIREMENTS FOR GRANTS AND COOPERATIVE AGREEMENTS
The GRANTEE shall comply with the uniform administrative rules for Federal grants and cooperative
agreements and subawards as appropriate for this contract:
Federal Grantor AgencyState/Local Govt. Higher Ed, Non-Profit and
Commercial Organizations
Department of Agriculture 7 CFR Part 3016 7 CFR Part 3019
Department of Commerce 15 CFR Part 24 15 CFR Part 14
Department of Defense 32 CFR Part 33 32 CFR Part 32
Department of the Interior 43 CFR Part 12 (C) 43 CFR Part 12 (F)
Environmental Protection Agency 40 CFR Part 31 40 CFR Part 30
WAIVER
A failure by either party to exercise its rights under this contract shall not preclude that party from subsequent
exercise of such rights and shall not constitute a waiver of any other rights under this contract unless stated to be
such in a writing signed by an authorized representative of the party and attached to the original contract.
APPROVED AS TO FORM BY THE OFFICE OF THE ATTORNEY GENERAL 1/28/2014
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Attachment B CONTRACT/PROJECT SUMMARY
TITLE:
Thurston Prairie HCP Year 3
WDFW CONTRACT NUMBER: 14-02365
WDFW MANAGER: Julie Henning
PERIOD: 10/01/2014 to 12/31/2015
GRANTEE: Thurston County
GRANTEE CONTACT: Jeremy Davis
(360) 754-3355 ext. 7010
GRANTEE CONTACT: Scott Clark
(360) 709-3005
CONTRACT TYPE: Payable / Grant / Sub-Recipient
Federal
SUMMARY CONTRACT DESCRIPTION:
The Thurston County Planning Department, in cooperation with the Washington State Department of Fish and
Wildlife (WDFW), requests a Cooperative Endangered Species Conservation Fund (Section 6) grant. Grant
funds would be used to complete a Habitat Conservation Plan (HCP).
Master Index Number(s): 33313
Research &
CFDA Number
Award Year
Award Number
Development?
15.615 Cooperative Endangered
2015
F13AP00892
No
Species Conservation Fund/US
Department of the Interior
Page 13 of 22
Attachment C STATEMENT OF WORK
2013 Habitat Conservation Planning Assistance Proposal
South Puget Sound Prairie Habitat Conservation Plan Year 3
The Request
The Thurston County Planning Department, in cooperation with the Washington State Department
of Fish and Wildlife (WDFW), requests a Cooperative Endangered Species Conservation Fund
(Section 6) grant. Grant funds would be used to complete a Habitat Conservation Plan (HCP) for
activities conducted in Thurston County that affect listed, candidate, and proposed prairie species
and their supporting habitats. The state and federal environmental review processes would also be
completed during this time period. During the third and final year of HCP development, the
following activities would be conducted:
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Review the draft HCP with the Thurston County Planning Commission and Board
of County Commissioners, incorporating their suggestions and those received
during each entity’s public hearing process.
Adopt the HCP into the County’s Comprehensive Plan, Development Code and
other policies as appropriate.
Develop state and federal environmental review documents.
Continue to foster public engagement and outreach from Phase 1 and 2 of the HCP,
and build consensus with affected property owners, conservation groups. and
federal, state and local agencies to help ensure success of HCP mechanisms.
Submit HCP to U.S. Fish & Wildlife Service for consideration of issuance of an
Incidental Take Permit.
The third year of HCP funding would produce a publicly reviewed HCP that has been adopted by
the Thurston Board of County Commissioners and approved by the U.S. Fish & Wildlife Service.
An environmental review would also be completed that will satisfy the requirements of both the
National Environmental Policy Act and Washington’s State Environmental Policy Act.
The Need
The prairies of South Puget Sound are among the rarest habitats in the United States. Development,
agriculture, and fire suppression have led to a dramatic decline of the prairie landscape. Today, less
than 30,000 acres, or fewer than 10%, of historic prairies remain, with approximately 3%
remaining as high quality prairie. Habitat fragmentation, invasive species, and loss of ecosystemmaintaining processes have played a key role in this decline. The remaining intact prairies, or those
prairies that are candidates for restoration, are found across federal, state, county and private
properties. To effectively preserve these habitats and species in perpetuity, a comprehensive
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management approach that addresses all major property ownerships in an equitable manner is
needed.
The decline in the quantity and quality of prairie habitat has resulted in imperiled populations for
most prairie-dependent species. Continued fragmentation of remaining habitats is likely without
the creation and implementation of a conservation plan. Some of the most imperiled species
threatened by the loss of prairies are:

Golden paintbrush, a native forb once found on Northwest prairie grasslands from
British Columbia to the Willamette Valley of Oregon. Golden paintbrush is now a
globally-imperiled species and federally listed as threatened. This flowering plant is
known to exist in only 11 locations in the world, including one population found on
a South Puget Sound prairie.

Taylor's checkerspot, a native butterfly that was once widespread throughout
prairies in association with golden paintbrush. Taylor’s checkerspot is proposed to
be federally listed as an endangered species, and is designated as endangered by the
state. In South Puget Sound, this species survives at only two locations: one
location is where the butterfly naturally occurs, and the other location is a former
site where it has been reintroduced -- both lie within the South Puget Sound prairie
landscape.

Streaked horned lark, a native bird found in prairies, grasslands, and other sparsely
vegetated areas. This species is proposed to be federally listed as threatened. Once
variably distributed from British Columbia to southern Oregon, the range has
retracted considerably. This species is found at only few locations. The
northernmost known population occurs on Joint Base Lewis-McChord.

The Mazama pocket gopher, a native mammal, is dependent on the ever shrinking prairie
habitat. In the South Puget Sound area, two of nine subpopulations of Mazama pocket
gopher have become extinct since the 1940s, and four subspecies of the gopher were
recently proposed to be federally listed as threatened under the Endangered Species Act.
There are 17 species (see Table 1) associated with South Puget Sound prairies that are listed as
endangered, threatened or species of concern under federal or Washington State status.
Timing is Critical
Two main factors make the next few years a unique but limited opportunity to protect the best
remaining prairie habitats, secure high quality restoration sites, and create the permanent bank of
habitats necessary for the long-term viability of prairie-dependent plants, insects and animals.
1. A strong partnership is already in place. This project is supported by a strong and
coordinated partnership of national, state, and local organizations that contribute expertise,
research, funding, and new actions for conservation, including:
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
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The U.S. Fish and Wildlife Service (USFWS) recently completed a habitat suitability
assessment of South Puget Sound prairie habitat. USFWS has also invested in a reserve
design model based on the needs of the prairie species and most suitable sites for
preservation, and is currently developing prairie reserve options.
Thurston County, which contains most of the area identified in the preliminary reserve,
recently adopted land use regulations to help shield prairie habitats from being developed
while the County looks for a long-term solution that will accommodate land use
development and prairie conservation, of particular importance given the proposed species
listings.
The South Puget Sound Prairie Landscape Working Group led by the Center for Natural
Lands Management (CNLM) has pioneered techniques to maintain and restore prairie
habitats and to reintroduce prairie-dependent plant species to those habitats.
Joint Base Lewis-McChord (U.S. Army/Air Force military base) has developed and is
implementing a management plan to protect prairie habitats and species on the base. When
combined with the lands in unincorporated Thurston County, these locations are home to
the best remaining habitats in South Puget Sound.
Washington Department of Fish and Wildlife (WDFW) has significant experience restoring
and managing about 1,700 acres of prairie-oak-wetland mosaic habitats in Thurston
County. WDFW provides technical assistance to landowners to conserve prairie species and
their habitats on private property, and understands the limitations of the current regulatory
system.
This partnership has the technical capacity, land-use authority, and private and public sector
resources to design the type of comprehensive protection and restoration program South Puget
Sound prairies need for long-term success.
2. Prairies are threatened by development. The second factor making this a time-sensitive
proposal is continued pressure from population growth and associated land development. Many
suitable reserve areas are privately owned and slated for development. Thurston County’s
population grew 15% from 2000 to 2007 and continues to grow at a rapid pace. Long-term
projections indicate that growth will continue, but the current slow-down in the economy that
began in 2008 provides an excellent opportunity to get conservation mechanisms in place before
development pressure begins to grow again.
Development is expected to increase with the anticipated return of troops to Joint Base LewisMcChord from Iraq and Afghanistan, as well as a projected overall increase in troops training at
the base. Based on current zoning and land use regulations, this development is predicted to occur
on lands with prairie soils and habitat suitable for rare prairie species protection or
restoration. There is also competition for use of outwash soils and gravel extraction. Thurston
County’s land use controls currently protect isolated patches of prairie habitat. However, other
tools are necessary to complement the regulations. Specifically, a comprehensive strategy is
needed to stop the fragmentation and isolation of habitats, and to provide a network of high quality
prairie habitats sufficient to conserve prairie species.
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Completion of the HCP for South Puget Sound prairies in Thurston County would provide the
means to combine the efforts of the Washington Departments of Fish and Wildlife and Natural
Resources; the U.S. Department of Defense; Thurston County; Center for Natural Lands
Management and other nonprofit organizations with the science of the USFWS. Without final
funding of the HCP, there are limited means and resources to create a comprehensive, scientific
approach combined with regulatory and incentive-based programs. If completed, the HCP would
result in meaningful conservation and achieve a common set of conservation goals across all the
organizations.
Objectives
Thurston County’s overall objectives for a completed HCP are to:
 Educate, inform, and involve the public in the recovery of prairie species.
 Sustain coordination and recovery efforts with federal, state, and local agencies and
affected stakeholders to develop an effective recovery, restoration and preservation strategy
that does not unduly burden a single constituency with all the responsibilities of the needed
recovery efforts.
 Contribute to the conservation and recovery of listed and at-risk species by reducing direct
impacts, mitigating impacts through restoration of suitable sites, and permanently
protecting a network of properties with habitat sufficient to sustain viable populations of
native prairie species.
 Secure federal ESA assurances through development of a county-wide, programmatic HCP
supporting issuance of an Incidental Take Permit for activities conducted under the
authority of Thurston County and the State of Washington.
a. Build upon an extensive history of public outreach on the issue of protecting prairie
lands and critical areas. For example, Thurston County has already:
b. Delivered six open-house style public meetings throughout the county.
c. Scheduled and delivered four television shows on Thurston Community Television.
d. Held one-on-one stakeholder meetings with 25 private, public and non-governmental
agencies, including organizations that serve builders and developers, as well as
organizations that seek to protect the environment.
e. Launched and managed a website and mailing LISTSERV that now has approximately
700 subscribers.
f. Used media, such as local papers, websites and Thurston Community Television, to
engage the public.
If funded, work conducted under a Year 3 grant will build on the foundation developed by the two
previous rounds of funding, finalizing a consensus-based, prioritized list of policies, programs and
projects to be implemented throughout the lifecycle of the HCP in order to preserve and conserve
Thurston County prairies and the species they support. This HCP will be considered for adoption
by the Planning Commission and Board of County Commissioners in a public process that includes
multiple opportunities for public review and comment.
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Thurston County will use Year 3 funding to complete the following specific objectives within a
year’s timeframe once funding is in place. Consultants may be utilized for a portion of the
expected workload:
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

Conduct environmental review and produce documents that satisfy NEPA and SEPA
requirements.
Hold work sessions with the Thurston County Planning Commission on HCP draft,
culminating in public hearing to accept comments on Planning Commission draft. Work
with Planning Commission to be guided by work plan developed during Phase 2 of HCP.
Hold work sessions with Board of County Commissioners to review and potentially revise
Planning Commission recommendation, culminating in final public hearing to accept
public testimony.
Public hearings may take place once the NEPA and SEPA review are complete. The
Planning Commission public hearing may take place prior to completion of NEPA and
SEPA.
Work with Board of County Commissioners to develop final Thurston County HCP.
Propose adoption by Board of County Commissioners by March 2016.
Package final HCP for consideration by USFWS in issuance of Section 10 Incidental Take
Permit.
Completion of these objectives will result in an HCP that has been peer reviewed, has been
adopted by decision-makers at Thurston County, satisfies public participation requirements of
federal, state and local law, and has been approved by U.S. Fish & Wildlife Service.
Expected Results and Benefits
Species and Ecosystem Benefits
USFWS is developing options for a prairie reserve based on reserve design modeling using the
biological needs of native species that inhabit the South Puget Sound prairie ecosystem. The
reserve identifies the habitats and ecosystems on which imperiled species depend and will identify
several options for a combination of lands that could support the species over the long-term.
Targeted biological entities include the streaked horned lark (Eremophila alpestris strigata),
Taylor’s checkerspot (Euphydryas editha taylori), and the Mazama pocket gopher (Thomomys
mazama yelmensis, T.m. glacialis, T.m. tumuli, and T.m. pugetensis). These species were selected
for the reserve design modeling because of their rareness and dependence on southern Puget Sound
prairies.
These three target species will benefit greatly from the proposed HCP and its implementation. The
USFWS model predicts the scientific reserve design would grant the lark, butterfly, and gopher at
least an 80 percent chance of survival over the next 50 years. Benefits to other prairie dependent
reptiles, amphibians, butterflies, birds, and mammals are also expected in both the near- and longterm.
Page 18 of 22
Under the HCP, Thurston County will implement a regulatory system to manage and curb
development on the remaining prairie habitats in the unincorporated county area. This will be
accomplished by means such as restricting activities on sensitive prairie soils, providing a
mitigation strategy to offset impacts, and providing a streamlined process to ensure that prairie
impacts are offset in such a manner to enable the conservation of the highest quality prairie habitats
and ensure the viability of the three species mentioned above. This will provide a high benefit to
all prairie species by immediately decreasing the direct loss of their habitats (particularly high
quality habitats), slowing habitat fragmentation, and preventing actions that result in direct
mortality of imperiled species. Fewer populations of rare species will face lack of protection,
ongoing habitat degradation, isolation by fragmentation, or the specter of translocation. Species
will be sustained by, and attracted to, these higher quality habitats that will remain permanently on
the landscape, that will be connected to other supporting habitats, and that will be adaptively
managed to lessen climate change impacts and non-climate stressors.
Thurston County’s effort will be complemented by actions taken by Joint Base Lewis-McChord,
Washington State, and The Nature Conservancy. Joint Base Lewis-McChord is working to protect
prairie habitats on the base, while Washington State and CNLM are taking action to provide longterm stewardship of their lands. The state and CNLM will also provide the technical expertise to
identify the needs for long-term maintenance of the conservation bank.
When the conservation bank is established through the HCP and regulatory program, the bank and
HCP will also benefit more than 18 species (see Table 1), 17 of which are listed under federal or
state status. Most of the best remaining habitats and potential restoration sites are on privately
owned lands. If these lands are unprotected, the chance of species survival and continuation of
other ecosystem benefits is unlikely. The HCP, in concert with the other efforts of governments
and conservation groups, is the best means to ensure the unique habitats of southern Puget Sound
prairies are maintained over time and are possibly enhanced.
Fostering HCP Partnerships
Development of the Thurston County Prairie HCP will involve the large number of existing
stakeholders already working together on prairie protection, including: the U.S. Environmental
Protection Agency, Natural Resources Conservation Service, U.S. Forest Service, Joint Base
Lewis-McChord, Washington Department of Transportation, Washington Department of Fish and
Wildlife, Washington Department of Natural Resources, Thurston County, Capitol Land Trust,
Center for Natural Lands Management, Audubon Society and Wolf Haven International.
The HCP development process will directly involve additional groups, which may include
Thurston Conservation District, Friends of Rocky Prairie, Friends of Puget Prairies, South of the
Sound Farmland Trust, Thurston County Board of Realtors, and local jurisdictions potentially
affected by an ESA listing. These and other stakeholders will work with the county to identify
preferred properties for the conservation bank based on the reserve design. They will identify the
potential opportunities and limitations that must be addressed from the standpoint of each
stakeholder. The stakeholders will assist Thurston County in the technical assessment of
regulatory and incentive-based tools to create the conservation bank and implement the HCP. The
Page 19 of 22
county will engage stakeholders in a manner that fosters buy-in, participation, and commitment to
facilitate the long-term success of prairie conservation.
Addressing Climate Change
HCP completion will help offset climate change impacts as called for in the USFWS Strategic Plan
for Responding to Accelerating Climate Change (2010). Under Goal 3 of the plan, the USFWS
seeks to "plan and deliver landscape conservation actions that support climate change adaptations
by fish and wildlife of ecological and societal significance." The county and stakeholders will work
with the USFWS across the prairie landscape to establish prairie reserves via conservation banking
that will secure the best available remaining habitat for prairie species. The prairie reserve options
under development by USFWS will serve as the basis for conservation banking and will factor in
the predicted impacts from climate change.
HCP completion will also help achieve "Objective 3.2 - Promote Habitat Connectivity and
Integrity" and "Objective 3.3 - Reduce Non-Climate Change Ecosystem Stressors" of the USFWS
plan to respond to climate change. Thurston County will develop a regulatory mechanism/program
to lessen non-climate stressors that currently eliminate or degrade the prairie landscape. Land-use
changes, development, and agriculture will be regulated to reduce their impacts and unmitigated
impacts will be offset. Through implementation of conservation banking that supports a prairie
reserve system, the highest quality prairie habitats will be conserved, fragmentation will be
reduced, disjunct patches will be reconnected where possible, and degraded prairie will be restored.
This will be accomplished based on a scientifically modeled reserve design and will therefore
reduce key non-climate stressors.
In addition, the development of an HCP sets the stage for a long-term strategy and plan to address
one of the biggest likely impacts of climate change on prairie habitats: an increase in invasive
plants. The occurrence and abundance of invasive plants and weeds are predicted to increase from
climate change, threatening native prairie species. This issue will be addressed in the design of the
maintenance program to steward and manage the lands in the conservation bank. Funding for
long-term maintenance will be one of the issues addressed in the conservation bank design and
HCP development.
Approach
Thurston County, with the support of other stakeholders, has identified the following specific tasks
to achieve the objectives for Year 3 funding:
Objective 1: Hold work sessions with Planning Commission on HCP and environmental review
draft documents (integrated NEPA and SEPA), culminating in public hearing to accept comments
on Planning Commission draft. Work with Planning Commission guided by a work plan
developed during Phase 2 of HCP.
Task:
Page 20 of 22
1. Present staff draft of HCP and environmental review documents in series of presentations,
organized to provide a thorough and logical introduction to the material. Work with
Planning Commission to research concerns and incorporate edits to the drafts ahead of
Planning Commission public hearing.
2. Coordinate and hold Planning Commission public hearing on draft HCP. Following
hearing, work with Planning Commission to incorporate final edits based on public input,
ultimately releasing the Planning Commission’s recommendation to the Board of County
Commissioners.
NEPA and SEPA review will run concurrently with the Planning Commission review in 2015.
The Planning Commission public hearing may take place before a final decision is made for NEPA
and SEPA.
1. Objective 1: Hold work sessions with Planning Commission on HCP and environmental review draft
documents (integrated NEPA and SEPA), culminating in public hearing to accept comments on Planning
Commission draft. Work with Planning Commission guided by a work plan developed during Phase 2 of
HCP.
Task:
3. Present staff draft of HCP and environmental review documents in series of presentations,
organized to provide a thorough and logical introduction to the material. Work with
Planning Commission to research concerns and incorporate edits to the drafts ahead of
Planning Commission public hearing.
4. Coordinate and hold Planning Commission public hearing on draft HCP. Following
hearing, work with Planning Commission to incorporate final edits based on public input,
ultimately releasing the Planning Commission’s recommendation to the Board of County
Commissioners.
5. NEPA and SEPA review will run concurrently with the Planning Commission review in
2015. The Planning Commission public hearing may take place before a final decision is
made for NEPA and SEPA.
Objective 2: Hold work sessions with Board of County Commissioners to review and potentially revise
Planning Commission recommendation, culminating in final public hearing to accept public testimony.
Task:
1. Introduce HCP draft in thorough and logical manner in a series of public work sessions.
Perform research and incorporate edits requested by the Board for both the HCP draft and
environmental review documents.
2. Coordinate and hold public hearing on Board of County Commissioners’ draft HCP. The
public hearing may take place either before or after a determination has been issued for
NEPA and SEPA.
Page 21 of 22
Objective 3: Work with Board of County Commissioners to develop final Thurston County HCP, propose
adoption by Board of County Commissioners by March 2016.
Task:
1. Review public comment and work with Board of County Commissioners to incorporate
any necessary edits to the HCP and, if necessary, environmental review documents.
2. Complete necessary amendments to Thurston County Code and Comprehensive Plan to
incorporate HCP. Amendments would be adopted at the same time as the HCP.
3. Perform work to prepare for adoption, including preparation of adopting ordinance and
making reference changes in the Comprehensive Plan and the Thurston County Code.
Objective 4: Package and submit HCP/EIS to USFWS for consideration of issuance of Section 10
Incidental Take Permit.
Task:
1. Complete application form, letter, and other necessary elements to complete submission
packet.
2. Work with USFWS on any necessary revisions to documents in order to obtain USFWS
approval of HCP/EIS.
Location
The HCP planning area encompasses approximately 170,000 acres (see Map 1) in western
Washington State and is the area considered as the South Puget Sound Prairie system. The HCP
coverage area, which is approximately 70,000 acres (see Map 2), is in Thurston County.
Estimated Cost
The total estimated cost of this third year of HCP development is $835,537. Of this,
$626,687 is sought from federal funding. A non-federal match of $208,850 or 25% of the
total estimated project cost will be provided by Thurston County and partnering
organizations through in-kind services.
Page 22 of 22
Board of County Commissioners
AGENDA ITEM SUMMARY
Agenda Date: 12/16/2014
Created by:
Presenter:
Date Created: 12/3/2014
Agenda Item #: 5a
Ruth Pierce, Office Assistant, Senior - Public Works - 867-2274
Terri Thomas, Education and Outreach Specialist III - Public Works - 8672279
Item Title:
Authorization to issue Request for Proposals for consulting services to update the 2009
Thurston County Solid Waste Management Plan
Action Needed: Pass Motion
Class of Item: Department
List of Exhibits
14-PW 055_RFPSolidWasteMgmt
Plan.doc
Microsoft Word 97 2003 Document
103 KB
Recommended Action:
Authorize the issuance of a Request for Proposals (RFP) for consultant services to update the 2009
Thurston County Solid Waste Management Plan (the Plan) and authorize the Public Works Director to
execute the contract for the Plan once the proposals have been received, evaluated, and a vendor
selected.
Item Description:
Under Washington State law, all counties and cities must develop a Solid Waste
Management Plan that provides a framework for the management of community
generated solid and hazardous waste. Although each community is required to
maintain a plan, state law allows the flexibility to develop plans jointly with other
communities. Jurisdictions update plans every 5 years.
Thurston County and all jurisdictions adopted a joint plan in 2009 and an update
is required. Thurston County Solid Waste will coordinate and fund Plan development
with active participation by the Solid Waste Advisory Committee. Interlocal
agreements are already in place, with each jurisdiction, to develop the joint plan
update. Each jurisdiction will have the option to adopt the plan when completed.
Thurston County Solid Waste will utilize consultant services to develop the Plan
update. The Thurston County 2015 adopted budget includes funds for this work.
Date Submitted: 12/3/2014
Request for Proposals
Solid Waste Management Plan Update
December 2014
Thurston County Public Works
Solid Waste Management Division
Proposal Due Date:
On or before 5:00 p.m., February 6, 2015
Deliver Proposals to:
Scott Schimelfenig, Utilities Manager
ATTN: Solid Waste Management Plan
Thurston County Public Works
9605 Tilley Rd. S. Ste. C
Olympia, WA 98512
SOLID WASTE MANAGEMENT PLAN
Page 1 of 18
December 2014
Request For Proposals
Solid Waste Management Plan Update
Statement of Qualifications (SOQ)
and
Request for Proposals (RFP)
1.0 Project Summary
Thurston County Public Works seeks consultant services in connection with the defined tasks contained
herein. The project is located in Thurston County, Washington. The purpose of this project is to update the
county’s comprehensive solid waste/recycling management plan (Plan). The Plan will address levels of
service for waste management and prevention strategies of reduction, reuse, recycling as set forth in RCW
70.95, “Solid Waste Management – Reduction and Recycling.” The Plan will identify how each element
meets the applicable initiatives with the Washington State Beyond Waste Plan and address the vision,
goals, objectives, and recommendations of the Thurston County Solid Waste Advisory Committee.
The consultant will evaluate current solid waste/recycling operations and programs identifying where
changes in current operations, procedures, and programs may result in increasing waste reduction, reuse,
and recycling. The consultant will identify markets, vendors, and facility location(s) to obtain the
maximum diversion, reuse, and recycling of solid waste products. The selected consultant will perform an
assessment to determine the most feasible alternatives in a technical, regulatory, environmental, and
economic context. The consultant will assess funding mechanisms, and financial incentives that will fund
projects. Waste management strategies will emphasize prevention of waste through reduction, reuse, and
recycling.
The consultant will meet with the Solid Waste Advisory Committee and Solid Waste staff to gather
information for the Plan’s development and present findings prior to the Plan’s initial draft. The consultant
will be required to follow guidelines as set forth in RCW 70.95.90, “County and city comprehensive solid
waste management plans-contents,” and RCW 70.95.094, “Review and approval process,” and ensure
RCW 70.95.096 is followed, allowing for a review of the Plan by the State’s Department of Ecology
(DOE) and Utilities and Transportation Commission (UTC) for assessment of cost impacts on rates.
Additionally, the consultant may be required to attend necessary public hearings, meetings, and briefings.
Documents such as previous solid waste management plans, waste composition studies, and the solid waste
system assessment should be utilized to understand operations in Thurston County. Information on existing
waste prevention and education programs should also be reviewed. These are all located at
www.ThurstonSolidWaste.org.
SOLID WASTE MANAGEMENT PLAN UPDATE
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DECEMBER 2014
Request For Proposals
2.0 Statement of Qualifications/Request for Proposal
This RFP provides an overview of the project and the defined tasks. Candidates are urged to be particularly
attentive and define any missing or unforeseen tasks that may be necessary to complete the work described.
The proposal should briefly outline the professional services to be provided in connection with each task;
indicate the time and materials necessary to complete each task; indicate the methods to collect data and
produce work; demonstrate the experience of the candidate’s key personnel, etc. Where necessary,
candidates may expand and provide details to demonstrate the ability to complete the described work in a
timely manner.
A Statement of Qualifications shall be included within the proposal, which demonstrates the candidate and
its agents have experience with current practices and possess the education, training, and credentials
associated with the type of work described.
A minimum of three (3) references must be included for work of similar size and scope defined herein. For
each reference, each candidate shall specify the contact name, title, address, telephone number, and email
address (if known) and provide a very brief statement of the services provided.
A professional resume of the Project Manager, Lead Project Manager (if not the same) as well as other key
personnel (planners, economist, technicians, etc.) expected to work on the project shall be made a part of
the RFP. This requirement extends to any agent of the candidate expected to render services in connection
with the defined tasks. The Thurston County Public Works Department seeks to review the qualifications
of only those key personnel who will actually render professional services in relation to the work
described.
Each candidate is requested to include a conceptual work schedule or matrix, indicating the assumed start dates and
end dates for each defined tasks listed in 5.0 Defined Tasks and the detailed subtasks they identify as needed to
complete the deliverables. Candidates should review the Department of Ecology Guidelines for Development
of Local and Comprehensive Solid Waste Management Plans and Revisions at
https://fortress.wa.gov/ecy/publications/publications/1007005.pdf to ensure all required steps are included.
The proposal shall be not more than fifteen (15) pages, excluding a cover letter and the conceptual work
schedule. All other information provided by candidates, including examples of work, brochures, photos,
etc. shall be incorporated into and made a part of the proposal. The proposal and relevant attachments
should be submitted in 8½” x 11” format, double sided for resource conservation, easy to read using 1”
margins and a minimum of 11-point fonts, and appropriately affixed to one another. The conceptual work
schedule may be presented in 11”x17” format for clarity.
Please forward five (5) copies of the proposal and conceptual work schedule by 5:00 p.m., Friday,
SOLID WASTE MANAGEMENT PLAN UPDATE
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DECEMBER 2014
Request For Proposals
February 6, 2015, directly to:
Scott Schimelfenig, Utilities Manager
ATTN: Solid Waste Management Plan Update
Thurston County Public Works
9605 Tilley Rd. S. Ste. C
Olympia, WA 98512
Proposals may be mailed or dropped off in person. Office hours are from 8:00 a.m. to 5:00 p.m., Monday
through Friday. Faxed proposals will not be considered. For more information, please call Thurston
County Public Works at (360) 867-2491.
3.0 Basis of Selection
Thurston County will select a successful candidate on the basis of the following criteria: 1) demonstrated
qualifications of key personnel; 2) evidence of success in performing work of similar scope and nature; 3)
demonstrated understanding of project goals and objectives; and 4) quality of submittal packet, attention to
detail and formatting instructions.
Short lists, interviews, proposal presentations, and requests for additional information may or may not be
used as a part of the selection criteria and shall be at the discretion of Thurston County Public Works.
4.0 Contractual Requirements
Thurston County Public Works anticipates entering into a standard Professional Services Contract
(Contract) with the successful candidate for any or all of the tasks herein described. A sample of the
County’s standard Professional Services Contract is included in Appendix A for review.
The successful candidate will be expected to identify personnel and outline the estimated costs for each
task within one (1) week of the County’s selection. The negotiated total estimated costs of all tasks will be
used for purposes of fixing the contract amount.
Each candidate submitting a proposal accepts that Thurston County Public Works reserves the right to add
or delete specific tasks or subtasks in relation to the work described herein during the life of any contract;
provided any task added is within the scope of the project as detailed in this RFP.
5.0 Defined Tasks
Task 1 - Review Background Information and Update Disposal Data
Task 2 - Identify Goals, Objectives, and Recommendations for Waste Categories
Task 3 - Develop Draft Action Plan/SWMP
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Request For Proposals
Task 4 - Develop Final Action Plan/SWMP
6.0 Deliverables
1. Technical memorandum and presentation of preliminary findings and recommendations to the Solid
Waste Advisory Committee.
2. SEPA checklist – draft and final.
3. Draft Plan package for DOE (120-day review), to include:
4. Final Plan package
A minimum of five (5) copies of all documents will be required for all deliverables provided under the
contract. The Plans shall be bound in 8½” x 11” format, including all attachments. Originals may be
produced in color, but must be capable of being legibly reproduced in black and white for public
distribution.
7.0 Custody of Originals and Electronic Media
All original sketches, drawings, plans, specifications, photographs, etc. generated as work product in
association with the defined tasks and subtasks shall be considered property of Thurston County Public
Works, unless other arrangements are made or as otherwise defined in the professional services agreement.
All electronic drawings prepared in association with the defined tasks shall be provided to the County in a
format, which is compatible with AutoCAD 2015. For purposes of this RFP, compatibility shall mean that
the original drawing can be reproduced using county equipment with a minimal level of county staff effort.
Thurston County Public Works will provide the successful candidate with a list of ACAD formats
commonly used in drawing preparation.
All engineering reports, final document Plan, technical specifications and other informational documents
shall be provided to the County in a format compatible with MSWord 2007 (*.doc) or Adobe Acrobat
Reader 11.0 (*.pdf).
Thurston County Public Works reserves the right to post any electronic information provided or portions
thereof on informational websites for public access.
SOLID WASTE MANAGEMENT PLAN UPDATE
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Request For Proposals
APPENDIX A
SAMPLE PROFESSIONAL SERVICES CONTRACT
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Request For Proposals
PROFESSIONAL SERVICES CONTRACT
THURSTON COUNTY/__________________________.
THIS CONTRACT is entered into in duplicate originals between THURSTON COUNTY, a municipal
corporation, with its principal offices at 2000 Lakeridge Drive S.W., Olympia, Washington 98502, hereinafter
“COUNTY,” and ____________________, with its principal offices at
______________________________________________, hereinafter “CONTRACTOR.”
In consideration of the mutual benefits and covenants contained herein, the parties agree as follows:
1. DURATION OF CONTRACT
The term of this Contract shall begin on the date last executed below, and shall terminate on
________________.
2. SERVICES PROVIDED BY THE CONTRACTOR
The CONTRACTOR represents that it is qualified and possesses the necessary expertise, knowledge,
training, and skills, and has the necessary licenses and/or certification to perform the services set forth in this
Contract.
The CONTRACTOR shall perform the following services:
___________________________________________________________________
a. A detailed description of the services to be performed by the CONTRACTOR is set forth in Exhibit A,
which is attached hereto and incorporated herein by reference.
b. The CONTRACTOR agrees to provide its own labor and materials. Unless otherwise provided for in the
Contract, no material, labor, or facilities will be furnished by the COUNTY.
c. The CONTRACTOR shall perform according to standard industry practice of the work specified by this
Contract.
d. The CONTRACTOR shall complete its work in a timely manner and in accordance with the schedule
agreed to by the parties.
e. The CONTRACTOR shall, from time to time, during the progress of the work, confer with the
COUNTY. At the COUNTY’S request, the CONTRACTOR shall prepare and present status reports on its work.
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3. SERVICES PROVIDED BY THE COUNTY
In order to assist the CONTRACTOR in fulfilling its duties under this Contract, the COUNTY shall provide
the following:
a. Relevant information as exists to assist the CONTRACTOR with the performance of the
CONTRACTOR’S services.
b. Coordination with other County Departments or other Consultants as necessary for the performance of
the CONTRACTOR’S services.
c. Services documents, or other information identified in Exhibit A.
4. CONTRACT REPRESENTATIVES
Each party to this Contract shall have a contract representative. Each party may change its representative
upon providing written notice to the other party. The parties’ representatives are as follows:
a. For CONTRACTOR:
Name of Representative: ___________________________
Title: _____________________________
Mailing Address: ____________________________________
City, State and Zip Code: _____________________________
Telephone Number: __________________________________
Fax Number: _______________________
E-mail Address: _____________________
b. For COUNTY:
Name of Representative: ___________________________
Title: ___________________________
Mailing Address: ____________________________________
City, State and Zip Code: _____________________________
Telephone Number: __________________________________
Fax Number: _______________________
E-mail Address: _____________________
SOLID WASTE MANAGEMENT PLAN UPDATE
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Request For Proposals
5. COMPENSATION
a. For the services performed hereunder, the CONTRACTOR shall be paid based upon mutually agreed rates
contained in Exhibit B, which is attached hereto and incorporated herein by reference. The maximum total
amount payable by the COUNTY to the CONTRACTOR under this Contract shall not exceed
$______________.
b. No payment shall be made for any work performed by the CONTRACTOR, except for work identified
and set forth in this Contract or supporting exhibits or attachments incorporated by reference into this Contract.
c. The CONTRACTOR may, in accordance with Exhibit B, submit invoices to the COUNTY not more
often than once per month during the progress of the work for partial payment of work completed to date. Invoices
shall cover the time CONTRACTOR performed work for the COUNTY during the billing period. The COUNTY
shall pay the CONTRACTOR for services rendered in the month following the actual delivery of the work and will
remit payment within thirty (30) days from the date of receipt of billing.
d. The CONTRACTOR shall not be paid for services rendered under the CONTRACT unless and until they
have been performed to the satisfaction of the COUNTY.
e. In the event the CONTRACTOR has failed to perform any substantial obligation to be performed by the
CONTRACTOR under this Contract and such failure has not been cured within ten (10) days following notice from
the COUNTY, then the COUNTY may, in its sole discretion, upon written notice to the CONTRACTOR, withhold
any and all monies due and payable to the CONTRACTOR, without penalty until such failure to perform is cured or
otherwise adjudicated. “Substantial” for purposes of this Contract means faithfully fulfilling the terms of the contract
with variances only for technical or minor omissions or defects.
f. Unless otherwise provided for in this Contract or any exhibits or attachments hereto, the CONTRACTOR
will not be paid for any billings or invoices presented for payment prior to the execution of the Contract or after its
termination.
6. AMENDMENTS AND CHANGES IN WORK
a. In the event of any errors or omissions by the CONTRACTOR in the performance of any work required
under this Contract, the CONTRACTOR shall make any and all necessary corrections without additional
compensation. All work submitted by the CONTRACTOR shall be certified by the CONTRACTOR and checked for
errors and omissions. The CONTRACTOR shall be responsible for the accuracy of the work, even if the work is
accepted by the COUNTY.
b. No amendment, modification, or renewal shall be made to this Contract unless set forth in a written
Contract Amendment, signed by both parties and attached to this Contract. Work under a Contract Amendment shall
not proceed until the Contract Amendment is duly executed by the COUNTY.
7. HOLD HARMLESS AND INDEMNIFICATION
a. The CONTRACTOR shall hold harmless, indemnify and defend the COUNTY, its officers, officials,
employees and agents, from and against any and all claims, actions, suits, liability, losses, expenses, damages, and
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Request For Proposals
judgments of any nature whatsoever, including costs and attorneys fees in defense thereof, for injury, sickness,
disability or death to persons or damage to property or business, caused by or arising out of the CONTRACTOR’S
acts, errors or omissions or the acts, errors or omissions of its employees, agents, subcontractors or anyone for whose
acts any of them may be liable, in the performance of this Contract. Claims shall include, but not be limited to,
assertions that information supplied or used by the CONTRACTOR or subcontractor infringes any patent, copyright,
trademark, trade name, or otherwise results in an unfair trade practice. PROVIDED HOWEVER, that the
CONTRACTOR’S obligations hereunder shall not extend to injury, sickness, death, or damage caused by or arising
out of the sole negligence of the COUNTY, its officers, officials, employees, or agents. PROVIDED FURTHER,
that in the event of the concurrent negligence of the parties, the CONTRACTOR’S obligations hereunder shall apply
only to the percentage of fault attributable to the CONTRACTOR, its employees, agents or subcontractors.
b. In any and all claims against the COUNTY, its officers, officials, employees and agents by any employee
of the CONTRACTOR, subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose
acts any of them may be liable, the indemnification obligation under this Section shall not be limited in any way by
any limitation on the amount or type of damages, compensation, or benefits payable by or for the CONTRACTOR or
subcontractor under Worker’s Compensation acts, disability benefits acts, or other employee benefits acts, it being
clearly agreed and understood by the parties hereto that the CONTRACTOR expressly waives any immunity the
CONTRACTOR might have had under Title 51 RCW. By executing the Contract, the CONTRACTOR
acknowledges that the foregoing waiver has been mutually negotiated by the parties and that the provisions of this
Section shall be incorporated, as relevant, into any contract the CONTRACTOR makes with any subcontractor or
agent performing work hereunder.
c. The CONTRACTOR’S obligations hereunder shall include, but are not limited to, investigating,
adjusting, and defending all claims alleging loss from action, error or omission, or breach of any common law,
statutory or other delegated duty by the CONTRACTOR, the CONTRACTOR’S employees, agents, or
subcontractors.
8. INSURANCE
a. Professional Legal Liability: The CONTRACTOR, if he is a licensed professional, shall maintain
Professional Legal Liability or Professional Errors and Omissions coverage appropriate to the
CONTRACTOR’S profession and shall be written subject to limits of not less than $___________ per loss.
The coverage shall apply to liability for a professional error, act, or omission arising out of the scope of the
CONTRACTOR’S services defined in this Contract. Coverage shall not exclude bodily injury or property damage.
Coverage shall not exclude hazards related to the work rendered as part of the Contract or within the scope of the
CONTRACTOR’S services as defined by this Contract including testing, monitoring, measuring operations, or
laboratory analysis where such services are rendered as part of the Contract.
b. Workers’ Compensation (Industrial Insurance): The CONTRACTOR shall maintain workers’
compensation insurance as required by Title 51 RCW, and shall provide evidence of coverage to the Thurston
County Risk Management Division.
The CONTRACTOR shall send to Thurston County at the end of each quarter written verification that
premium has been paid to the Washington State Department of Labor and Industries for Industrial Insurance
coverage. Alternatively, the CONTRACTOR shall provide certification of approval by the Washington State
Department of Labor and Industries if self-insured for Workers Compensation.
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c. Commercial General Liability: The CONTRACTOR shall maintain Commercial General Liability coverage
for bodily injury, personal injury and property damage, subject to limits of not less than $___________ per loss.
The general aggregate limit shall apply separately to this Contract and be no less than $___________.
i.
The CONTRACTOR shall provide Commercial General Liability coverage, which does not exclude any activity to be performed in fulfillment of this
Contract. Specialized forms specific to the industry of the CONTRACTOR will be deemed equivalent provided coverage is no more restrictive than would
be provided under a standard Commercial General Liability policy, including contractual liability coverage.
ii. The CONTRACTOR’S Commercial General Liability insurance shall include the COUNTY, its officers, officials, employees and agents with respect
to performance of services, and shall contain no special limitations on the scope of protection afforded to the COUNTY as additional insured.
iii. The CONTRACTOR shall furnish the COUNTY with evidence that the additional insured provision required above has been met. An acceptable
form of evidence is the endorsement pages of the policy showing the COUNTY as an additional insured.
iv. If the CONTRACTOR’S liability coverage is written as a claims made policy, then the CONTRACTOR must evidence the purchase of an extended
reporting period or “tail” coverage for a three-year period after project completion, or otherwise maintain the coverage for the three-year period.
v.
If the Contract is over $50,000 then the CONTRACTOR shall also maintain Employers Liability Coverage with a limit of not less than $1 million.
d. Automobile Liability: The CONTRACTOR shall maintain Business Automobile Liability insurance
with a limit of not less than $_______________ each accident combined Bodily Injury and Property Damages.
Coverage shall include owned, hired, and non-owned automobiles.
e. Other Insurance Provisions:
i.
The CONTRACTOR’S liability insurance provisions shall be primary with respect to any insurance or self-insurance programs covering the
COUNTY, its elected and appointed officers, officials, employees, and agents.
ii.
Any failure to comply with reporting provisions of the policies shall not affect coverage
provided to the COUNTY, its officers, officials, employees, or agents.
iii. The CONTRACTOR’S insurance shall apply separately to each insured against whom claim is
made or suit is brought, except with respect to the limits of the insurer’s liability.
iv.
The CONTRACTOR shall include all subcontractors as insureds under its policies or shall
furnish separate certificates and endorsements for each subcontractor. All coverage for
subcontractors shall be subject to all of the requirements stated herein.
v.
The insurance limits mandated for any insurance coverage required by this Contract are not
intended to be an indication of exposure nor are they limitations on indemnification.
vi.
The CONTRACTOR shall maintain all required policies in force from the time services
commence until services are completed. Certificates, policies, and endorsements expiring before
completion of services shall be promptly replaced.
f. Verification of Coverage and Acceptability of Insurers: The CONTRACTOR shall place insurance
with insurers licensed to do business in the State of Washington and having A.M. Best Company ratings of no less
than A-, with the exception that excess and umbrella coverage used to meet the requirements for limits of liability or
gaps in coverage need not be placed with insurers or re-insurers licensed in the State of Washington.
i.
Certificates of Insurance shall show the Certificate Holder as Thurston County and include c/o
of the Office or Department issuing the Contract. The address of the Certificate Holder shall be
shown as the current address of the Office or Department.
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Request For Proposals
ii.
Written notice of cancellation or change shall be mailed to the COUNTY at the following
address:
Attn: Risk Analyst
Human Resources
2000 Lakeridge Drive S.W.
Olympia, Washington 98502
iii.
The CONTRACTOR shall furnish the COUNTY with properly executed certificated of
insurance or a signed policy endorsement which shall clearly evidence all insurance required in
this section prior to commencement of services. The certificate will, at a minimum, list limits of
liability and coverage. The certificate will provide that the underlying insurance contract will not
be canceled or allowed to expire except on thirty (30) days prior written notice to the COUNTY.
iv.
The CONTRACTOR or its broker shall provide a copy of any and all insurance policies
specified in this Contract upon request of the Thurston County Risk Management Division.
9. TERMINATION
a. The COUNTY may terminate this Contract for convenience in whole or in part whenever the COUNTY
determines, in its sole discretion, that such termination is in the best interests of the COUNTY. The COUNTY may
terminate this Contract upon giving ten (10) days written notice by Certified Mail to the CONTRACTOR. In that
event, the COUNTY shall pay the CONTRACTOR for all costs incurred by the CONTRACTOR in performing the
Contract up to the date of such notice. Payment shall be made in accordance with Section 5 of this Contract.
b. In the event that funding for this project is withdrawn, reduced, or limited in any way after the effective
date of this Contract, the COUNTY may summarily terminate this Contract notwithstanding any other termination
provision of the Contract. Termination under this paragraph shall be effective upon the date specified in the written
notice of termination sent by the COUNTY to the CONTRACTOR. After the effective date, no charges incurred
under this Contract are allowable.
c. If the CONTRACTOR breaches any of its obligations hereunder, and fails to cure the breach within ten
(10) days of written notice to do so by the COUNTY, the COUNTY may terminate this Contract, in which case the
COUNTY shall pay the CONTRACTOR only for the costs of services accepted by the COUNTY, in accordance
with Section 5 of this Contract. Upon such termination, the COUNTY, at its discretion, may obtain performance of
the work elsewhere, and the CONTRACTOR shall bear all costs and expenses incurred by the COUNTY in
completing the work and all damage sustained by the COUNTY by reason of the CONTRACTOR’S breach. If,
subsequent to termination, it is determined for any reason that (1) the CONTRACTOR was not in default, or (2) the
CONTRACTOR’S failure to perform was not its fault or its subcontractor’s fault or negligence, the termination shall
be deemed to be a termination under subsection a of this section.
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Request For Proposals
10. ASSIGNMENT, DELEGATION, AND SUBCONTRACTING
a. The CONTRACTOR shall perform the terms of the Contract using only its bona fide employees or agents
who have the qualifications to perform under this Contract. The obligations and duties of the CONTRACTOR under
this Contract shall not be assigned, delegated, or subcontracted to any other person or firm without the prior express
written consent of the COUNTY.
b. The CONTRACTOR warrants that it has not paid nor has it agreed to pay any company, person,
partnership, or firm, other than a bona fide employee working exclusively for CONTRACTOR, any fee, commission,
percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this
Contract.
11. NON-WAIVER OF RIGHTS
The parties agree that the excuse or forgiveness of performance, or waiver of any provision(s) of this
Contract does not constitute a waiver of such provision(s) or future performance, or prejudice the right of the
waiving party to enforce any of the provisions of this Contract at a later time.
12. INDEPENDENT CONTRACTOR
a. The CONTRACTOR’S services shall be furnished by the CONTRACTOR as an Independent Contractor
and not as an agent, employee or servant of the COUNTY. The CONTRACTOR specifically has the right to direct
and control CONTRACTOR’S own activities in providing the agreed services in accordance with the specifications
set out in this Contract.
b. The CONTRACTOR acknowledges that the entire compensation for this Contract is set forth in Section 5
of this Contract, and the CONTRACTOR is not entitled to any County benefits, including, but not limited to:
vacation pay, holiday pay, sick leave pay, medical, dental, or other insurance benefits, fringe benefits, or any other
rights or privileges afforded to Thurston County employees.
c. The CONTRACTOR shall have and maintain complete responsibility and control over all of its
subcontractors, employees, agents, and representatives. No subcontractor, employee, agent, or representative of the
CONTRACTOR shall be or deem to be or act or purport to act as an employee, agent, or representative of the
COUNTY.
d. The CONTRACTOR shall assume full responsibility for the payment of all payroll taxes, use, sales,
income or other form of taxes, fees, licenses, excises, or payments required by any city, county, federal or state
legislation which is now or may during the term of this Contract be enacted as to all persons employed by the
CONTRACTOR and as to all duties, activities and requirements by the CONTRACTOR in performance of the work
on this project and under this Contract and shall assume exclusive liability therefore, and meet all requirements
thereunder pursuant to any rules or regulations.
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Request For Proposals
e. The CONTRACTOR agrees to immediately remove any of its employees or agents from assignment to
perform services under this Contract upon receipt of a written request to do so from the COUNTY’S contract
representative or designee.
13. COMPLIANCE WITH LAWS
The CONTRACTOR shall comply with all applicable federal, state, and local laws, rules, and regulations in
performing this Contract.
14. INSPECTION OF BOOKS AND RECORDS
The COUNTY may, at reasonable times, inspect the books and records of the CONTRACTOR relating to
the performance of this Contract. The CONTRACTOR shall keep all records required by this Contract for six (6)
years after termination of this Contract for audit purposes.
15. NONDISCRIMINATION
The CONTRACTOR, its assignees, delegatees or subcontractors shall not discriminate against any person in
the performance of any of its obligations hereunder on the basis of race, color, creed, ethnicity, religion, national
origin, age, sex, marital status, veteran status, sexual orientation, or the presence of any disability. Implementation of
this provision shall be consistent with RCW 49.60.400.
16. OWNERSHIP OF MATERIALS/WORK PRODUCED
a. Material produced in the performance of the work under this Contract shall be “works for hire” as defined
by the U.S. Copyright Act of 1976 and shall be owned by the COUNTY. This material includes, but is not limited to,
books, computer programs, plans, specifications, documents, films, pamphlets, reports, sound reproductions, studies,
surveys, tapes, and/or training materials. Ownership includes the right to copyright, patent, register, and the ability to
transfer these rights. The COUNTY agrees that if it uses any materials prepared by the CONTRACTOR for purposes
other than those intended by this Contract, it does so at its sole risk and it agrees to hold the CONTRACTOR
harmless therefore to the extent such use is agreed to in writing by the CONTRACTOR.
b. An electronic copy of all or a portion of material produced shall be submitted to the COUNTY upon
request or at the end of the job using the word processing program and version specified by the COUNTY.
17. DISPUTES
Differences between the CONTRACTOR and the COUNTY, arising under and by virtue of this Contract,
shall be brought to the attention of the COUNTY at the earliest possible time in order that such matters may be
settled or other appropriate action promptly taken. Any dispute relating to the quality or acceptability of performance
and/or compensation due the CONTRACTOR shall be decided by the COUNTY’S Contract representative or
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Request For Proposals
designee. All rulings, orders, instructions, and decisions of the COUNTY’S contract representative shall be final and
conclusive, subject to the CONTRACTOR’S right to seek judicial relief pursuant to Section 18.
18. CHOICE OF LAW, JURISDICTION, AND VENUE
a. This Contract has been and shall be construed as having been made and delivered within the State of
Washington, and it is agreed by each party hereto that this Contract shall be governed by the laws of the State of
Washington, both as to its interpretation and performance.
b. Any action at law, suit in equity, or judicial proceeding arising out of this Contract shall be instituted and
maintained only in any of the courts of competent jurisdiction in Thurston County, Washington.
19. SEVERABILITY
a. If a court of competent jurisdiction holds any part, term or provision of this Contract to be illegal, or invalid in
whole or in part, the validity of the remaining provisions shall not be affected, and the parties’ rights and
obligations shall be construed and enforced as if the Contract did not contain the particular provision held to be
invalid.
b. If any provision of this Contract is in direct conflict with any statutory provision of the State of Washington,
that provision which may conflict shall be deemed inoperative and null and void insofar as it may conflict, and
shall be deemed modified to conform to such statutory provision.
c. Should the COUNTY determine that the severed portions substantially alter this Contract so that the
original intent and purpose of the Contract no longer exists, the COUNTY may, in its sole discretion, terminate this
Contract.
20. ENTIRE AGREEMENT
The parties agree that this Contract is the complete expression of its terms and conditions. Any oral or
written representations or understandings not incorporated in this Contract are specifically excluded.
21. NOTICES
Any notices shall be effective if personally served upon the other party or if mailed by registered or certified
mail, return receipt requested, to the addresses set out in Section 4. Notice may also be given by facsimile with
the original to follow by regular mail. Notice shall be deemed to be given three days following the date of
mailing or immediately if personally served. For service by facsimile, service shall be effective upon receipt
during working hours. If a facsimile is sent after working hours, it shall be effective at the beginning of the next
working day.
The parties hereto acknowledge that the waiver of immunity set out in Section 7.b. was mutually
negotiated and specifically agreed to by the parties herein.
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Request For Proposals
CONTRACTOR:
Thurston County, Washington
Firm: _______________________________
By: ________________________________
By: _________________________________
Title: ____________________________
Signature: ___________________________
(Authorized Representative)
Date _______________________________
Date _______________________________
Title: _______________________________
Address: ____________________________
____________________________
Approved as to Form by the Prosecuting Attorney’s Office
Reviewed 1/5/05
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Request For Proposals
EXHIBIT A
PROFESSIONAL SERVICES CONTRACT
THURSTON COUNTY/___________________________
SCOPE OF SERVICES
1. The services to be performed by the CONTRACTOR under this Contract, which are described in Section 2
of the Contract (SERVICES PROVIDED BY THE CONTRACTOR), are set forth as follows:
2. The services to be performed by the COUNTY under this Contract, which are described in Section 3 of the
Contract (SERVICES PROVIDED BY THE COUNTY) are set forth as follows (if applicable):
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Request For Proposals
EXHIBIT B
PROFESSIONAL SERVICES CONTRACT
THURSTON COUNTY/___________________________
COMPENSATION
1. The CONTRACTOR’S compensation under this Contract, which is described in Section 5 of the Contract
(COMPENSATION), is set forth as follows:
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Board of County Commissioners
AGENDA ITEM SUMMARY
Agenda Date: 12/16/2014
Created by:
Presenter:
Date Created: 12/3/2014
Agenda Item #: 6a
Anne Butigan, Social Services Program Assistant - Public Health and Social Services 867-2520
Mark Freedman , Social Services Division Director - Public Health and Social
Services - 867-2558
Item Title:
Approval of Thurston-Mason Developmental Disabilities Millage Funding Contracts for
2015
Action Needed: Pass Motion
Class of Item: Department
List of Exhibits
Copy of DD millage
2015.pdf
Adobe Acrobat Document
182 KB
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Recommended Action:
Move to approve the award of up to $156,000 in dedicated Thurston County Developmental
Disabilities millage funding and up to $45,128 in ded icated Mason County millage funding and
authorize the Director of Public Health and Social Services to develop and execute contracts with
South Sound Parent to Parent, Senior Services for South Sound, Protective Payee Services, the Arc of
Washington, Career Quest, Nancy Murphy, Exceptional Foresters, Vadis, and Morningside when
prepared by staff for the contract period of January 1, 2015 – December 31, 2015.
Item Description:
The purpose of this agenda item is to communicate funding recommendations related to a recent
Developmental Disabilities Program Request for Proposal. It also seeks authorization for the Director of
Public Health and Social Services to execute contracts effective January 1, 2015 – December 31, 2015.
On November 4th, 2014 the Board of County Commissioners approved the release of a Developmental
Disabilities Program Request for Proposal (RFP) for services that would be provided in 2015. Revenue to
fund these proposals will come from Thurston and Mason County dedicated property tax dollars
(millage). Funding limits were set at $156,000 for Thurston County and $45,128 for Mason County.
These amounts have been included in the 2015 Thurston County Public Health and Social Services
Department budget authority. These funds and proposed contracts support community services that
align with the goals of Thurston Thrives and offer assistance to people with developmental disabilities
that cannot be paid for through other DSHS contracts.
The RFP specifically sought proposals that supported the following Thurston Thrives Action Team
Strategies: Child and Youth Resilience, Community Resilience, Clinical and Emergency Care, Economy,
Education, and Housing.
The Developmental Disabilities Program received 9 proposals in response to the RFP. These proposals
were reviewed and scored by a group of citizen volunteers with broad knowledge of the needs of p eople
with developmental disabilities and their families in both Thurston and Mason Counties.
The Review Committee representing Thurston and Mason Counties included:
 A Mental Health – Chemical Dependency Counselor and p arent of a school age child with a
developmental disability
 A Retired Special Ed ucation Teacher
 A Nurse with the Area Agency on Aging
 A Vocational Counselor with the Division of Vocational Rehabilitation
 A Case Manager with the Developmental Disabilities Administration
 An employee with Intercity Transit
Prior to reading and scoring the proposals, the Review Committee was given background information on
the Developmental Disabilities Program and Thurston Thrives. The Review Committee used the scoring
tool summarized below as a way to quantify each committee member ’s op inion of the proposals.
Scoring Criteria
Each proposal was req uired to respond to seven areas of inquiry. The Review Committee evaluated
each proposal according to these seven areas and scored them based on the quality of the response.
Below is the criteria that was used to help guide the scoring. Each was scored on a scale of 1 (low) – 10
(high):
1. How well does the proposal address one or more of the Thurston Thrives Funding Priorities and
further the Developmental Disabilities’ Mission?
2. How well does the proposal address the Who, What, Where, When, Why, & How of the proposal?
How likely is it that the outcomes will be attained?
3. To what degree are the proposed outcomes clearly stated and measurable?
4. How well does the proposal describe, document, and address a need in the community?
5. How reasonable are the staff levels and costs when compared to the outcomes?
6. General Impressions: Do the proposal's ideas make sense and seem well thought out? Does the
proposal seem attainable and in line with budget and staffing levels?
7. Extra Points: If the reviewer saw something in the proposal that deserved extra credit, they were
allowed to add up to 10 points.
Developmental Disabilities Staff consolidated the scores from each reviewer and prioritized the
proposals based on the total scores. The prioritized list was used as the starting point for discussing
funding recommendations when the Review Committee convened on November 25. At that meeting
the Committee discussed each proposal and ultimately recommended funding 8 of the 9 proposals.
Below are the Committee’s recommendations:
Agency and Program Name
South Sound Parent to Parent
Helping Parent and Transition Support Program
Protective Payee Services
Community Case Management Program
The Arc of Washington
People First of Washington – Self Advocacy
Career Quest
Mason County High School Transition Program
Career Quest
Representative Payee and Intensive Case Management Program
Nancy Murphy, LMHC
Safe Relationships and Abuse Prevention Skills Group
Exceptional Foresters and Vadis
Partnership for Student Choice
Thurston Mason
$42,598
$8,284
$37,500
-
$11,083
-
-
$10,000
-
$22,000
$10,076
-
$6,845
$4,844
Morningside
High School Transition Services
Senior Services for South Sound
Senior Inclusion Program
$47,898
-
$0
$156,000 $45,128
The Review Committee did not include the Senior Inclusion Program proposal submitted by Senior
Services for South Sound in its funding recommendations.
However, after consideration of the Review Committee's recommendations, Public Health and Social
Services staff in consultation with Board of County Commissioners members determined the elimination
of funding for the Senior Inclusion Program would risk the unacceptable reduction or elimination of the
Senior Center's efforts at inclusion of people with developmental disabilities in their programs. Public
Health and Social Services staff identified other funding sources and modest reductions in funding and
output expectations of the 8 programs recommended for funding that together would enable
continuation of funding for the Senior Inclusion Program. The final Public Health and Social Services
staff recommendation reflects that effort.
All proposals recommended for funding are summarized below:
South Sou nd Parent to Parent
Helping Parent and Transition Support Program
Family networks and community support groups that facilitate ed ucation, emotional stability, advocacy,
and practical information for the family members of children, students, and adults with developmental
disabilities. This service provides crisis intervention and long-term peer support to families in need of
assistance. This contracted service will ad vance the county strategic plan goal of aligning county efforts
with Thurston Thrives Child and Youth Resilience and the Education strategies.
Career Quest and Protective Payee Services
Community Case Management Program
Payee and fiscal services such as Social Security reporting, bill paying, and money management
assistance. Additional support services include assisting individuals with developmental disabilities to
obtain chore services, food stamps, housing, and medical services as needed to assist with the pursuit
of higher levels of self-reliance and indep endence in the community. These contracted services will
advance the Thurston Thrives strategies of Community Resilience, Housing, and Clinical and Emergency
Care.
The Arc of Washington
People First of Washington – Self Advocacy
People First is a self-advocacy peer support group that assists adults with developmental disabilities to
become proactive in their community and impact the service system in ways that reflect their interests,
needs, and values. This contracted service will advance the Thurston Thrives Community Resilience
strategies by promoting community participation for people with developmental disabilities through self advocacy and peer support.
Morningside, Career Quest, Exceptional Foresters, and Vadis
High School Transition Services
High School Transition services for young adults and graduating students with d evelopmental
disabilities and their families to provide assistance with identifying employment goals and developing
skills and behaviors to further the goal of joining the community workforce after graduation. These
contracted services will advance the Thurston Thrives strategies of Economy and Education. These
services also exemplify collaborative community partnerships with local school districts.
Nancy Murphy, LMHC
Safe Relationships and Abuse Prevention Skills Group
The Safe Relationships and Abuse Prevention Skills Group is a skills-based program that is organized
around a curriculum developed by Seattle Rape Relief and adapted for use with p eople with
developmental disabilities. It meets weekly during the school year and focuses on increasing personal
empowerment at home and in the community. The group identifies resources, develops safety
strategies, and works on personal safety issues. This contracted service will advance the Thurston
Thrives strategies of Community Resilience and Clinical and Emergency Care by promoting participation
in the community for people with developmental disabilities by teaching personal safety within a p eer
support structure.
Senior S ervices for South Sound
Senior Inclusion Program
The Inclusion Program at Senior Services for South Sound maintains the physical, emotional and
cognitive health and well being of seniors with developmental disabilities in Thurston County.
The Inclusion Program provides the foundation to build strong social, recreational, and
educational networks for developmentally disabled seniors in Thurston County. We offer the
resources and sup port for people with developmental disabilities to create relationships that
will enrich and enhance their lives. These contracted services will advance the Thurston Thrives
strategy of Community Resilience.
Date Submitted: 12/3/2014
Initial Funding Review Committee
Agency
Requests
Recommendations
Parent to Parent
$42,598
$42,598
Protective Payee Services
$37,500
$37,500
The Arc of Washington
$10,359
$10,359
Nancy Murphy
$10,800
$10,800
EFI & Vadis
$6,845
$6,845
Morningside
$123,349
$47,898
Senior Center
$30,000
$0
$261,451
$156,000
RecommendationsResult
with Senior
of Adjustments
Center
Alternate
Funding
Added In
New RecommendationsOff-Set
$42,598
$35,727
$4,500
$37,500
$31,452
$10,359
$8,688
$10,800
$9,058
$6,845
$5,741
$6,845
$47,898
$40,173
$30,000
$25,161
$186,000
$156,000 $11,345
Alternate
Millage
Net
DistributionReduction
$35,420 ($2,678)
$37,500
$0
$8,688 ($1,671)
$9,058 ($1,742)
$0
$0
$40,173 ($7,725)
$25,161 ($4,839)
$156,000 ($18,655)
Contractual Impact of Reductions
Parent to Parent: Elimination of four inclusive recreational/social events and reduction in support group meetings.
Note: Cost of inclusive social and recreational events may be picked up through fundraising. Low participation support groups could be eliminated.
Protective Payee Services: This proposal came in at $2,000 less than last year. Funding at a lower level would reduce the capacity of a
program that many people with developmental disabilities rely on to remain safe in the community. No cut recommended.
The Arc of Washington: This adjusted amount is $637 more than last years contract.
The new part of the proposal to do some training in schools and with families would be eliminated.
Nancy Murphy / Abuse Prevention Program: The adjusted funding level would pay for 20 group training events instead of 24.
Morningside: The millage reduction could mean that 2 or 3 graduating students don't get served next year.
Senior Center: The reduction would mean a cut back in staff support to the program. The program would likely continue.
Alternate Funding Off-Set Discussion
The 2014-15 State DSHS/DDA has some funding available to collaborate with community partners to help young adults with
developmental disabilities to become employed during the school year they turn 21. These funds can be dedicated to the
Parent to Parent transition efforts and the EFI / Vadis Partnership Project. Long-term availability is uncertain.
Board of County Commissioners
AGENDA ITEM SUMMARY
Date Created: 11/19/2014
Agenda Date: 12/16/2014
Created by:
Presenter:
Agenda Item #: 6b
Lydia Hodgkinson, Administrative Assistant II - Public Health and Social Services - 8672503
Art Starry, Environmental Health Division Director - Public Health and Social
Services - 867-2587
Item Title:
A Resolution amending the Thurston County Pest and Vegetation Management Policy
Action Needed: Pass Resolution
Class of Item: Department
List of Exhibits
Resolution Amending
Pest and Vegetation
Mgmt Policy 120214.pdf
Adobe Acrobat Document
610 KB
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Recommended Action:
Move to approve a Resolution amending the Thurston County Pest and Vegetation Management Policy
to include prohibiting the use of neonicotinoid insecticides on County owned or managed property,
and clarifying and updating the policy consistent with current practices.
Item Description:
The Board of County Commissioners will consider amendments to the Thurston County Pest and
Vegetation Management Policy (PVM) to prohibit the use of neonicotinoid insecticides on County owned
or managed property. This action is being considered to further the county goal to minimize the use of
pesticides and favor the use of least toxic pesticides when they are necessary, and help set an example
by avoiding the use of neonicotinoid insecticides.
The loss of bee populations and collapse of bee colonies has been linked to the use neonicotinoid
pesticides. Since 2006 there has been a significant increase in the collapse of bee colonies and declining
populations of bees in Washington State and the nation. Bees and other insect pollinator populations
are critical for food crop production and agriculture, and the state and local agricultural economies are
highly dependent on pollinators. The continued viability of the agricultural industry is important to food
security and the ag ricultural heritage of the region.
Neonicotinoid insecticides are a class of systemic pesticide chemicals that, when applied to plants or
soil, are absorb ed and distributed throughout the plant, including its pollen and nectar. They can persist
for years in soil where they can be absorbed by previously untreated p lants. Neonicotinoid applications
result in nectar, pollen, and other plant material with concentrations of neonicotinoids known to cause
adverse effects to honey bees, bumblebees, and other beneficial pollinators.
The proposed amendments will also clarify and update the policy so it is consistent with current
practices. The Thurston County Pest and Vegetation Management Policy was adopted by Resolution No.
10468 on October 25, 1993.
The PVM Policy helps advance the Thurston Thrives Environment Action Team goal that the
environment of our community contributes to the health of all residents. It will help promote safer ways
to do things, reduce the use of harmful prod ucts, and reduce exposures to harmful materials. It also
supports the Thurston County Strategic Plan Goals of promoting conditions in the community that
support the health and well-being of individuals and families by preserving and enhancing our physical
environment and natural resources by minimizing the county's environmental footprint, protecting and
restoring the water quality and helping sustain biodiversity and ecosystems.
Date Submitted: 11/20/2014
Board of County Commissioners
AGENDA ITEM SUMMARY
Agenda Date: 12/16/2014
Created by:
Presenter:
Date Created: 12/5/2014
Agenda Item #: 6c
Lydia Hodgkinson, Administrative Assistant II - Public Health and Social Services - 8672503
Gary Aden, Social Services Program Specialist III - Public Health and Social
Services - 867-2532
Item Title:
Approval of a State of Washington Department of Commerce Emergency Solutions Grant
program contract
Action Needed: Pass Motion
Class of Item: Department
List of Exhibits
2014 Housing Rapid
Rehousing 121614.pdf
Adobe Acrobat Document
169 KB
Recommended Action:
Move to approve the State of Washington Department of Commerce Emergency Solutions Grant
program contract to provide Emerg ency Shelter, Homeless Prevention and Rapid Rehousing services
to homeless and at risk of homeless individuals and families in Thurston County for total maximum
contract amount of $219,234 for the duration of January 1, 2015 through June 30, 2016; and
authorize the Director of Public Health and Social Services to sign the contract.
Item Description:
The state of Washington Department of Commerce has p rovided to the county federal funding through
the Emergency Solutions Grant (ESG) in the amount of $219,234 to be used to provide Emergency
Shelter, Homeless Prevention and Rapid Rehousing services to homeless and at risk of homeless
individuals and families in Thurston County.
The HOME Consortium in their spring 2014 round selected 3 recipients of these funds for the upcoming
grant period and they include the Family Support Center, Catholic Community Services and the
Community Action Council.
This contract if approved will allow the county to enter into an agreement to receive the funding from
the state Department of Commerce.
This contract is normally 12 months in length but during this funding cycle, Commerce will be extend
the contract six months and provide additional funding through amendments. The duration of this
contract will be 18 months (January 1, 2015 through June 30, 2016.) Commerce plans to p rovide
additional funding, also through amendment, during the extended time frame to make certain services
will continue.
This 18 month contract with funding for a 14 month period begins January 1, 2015 and has a total
value of $219,234. An amendment in the amount of approximately $62,638 will be received before the
end of 2015.
Thurston Thrives Housing Strategies ad dressed in this contract include the creation of a cohesive crisis
response system to serve those who are homeless.
Date Submitted: 12/5/2014
2014 Budgeted Revenue
2 State
Contracts
$1.1m
1 HUD
(HOME/CDBG)
$2.5m
3 Fees (2060/2163)
$1.7m
4 County/HHSC/Misc
$340k
Housing and Community Renewal
$5.6m
Administration
$503k – 4.0 FTE’s
(1,2,3,4)
Construction
$1.7m
(1,2,3)
O&M
Coordinated Entry
Homeless Coordinater
$526k
Rapid Rehousing
Rental Assistance
$2.3m
Support Services
Shelter
$370k
Social Services
HHSC
$234k
(2,3)
(2,3)
(4)
InterfaithWorks
SideWalk
Family Support Center
Community Action
Council
Community Youth Services
N.W. Resources
Catholic Community
Services
Point-InTime
(City of Olympia)
The Salvation Army
People’s House
Community Action
Council
(3)
PANZA
City of Tenino
City of Yelm
Town of Bucoda
HomesFirst!
Habitat for Humanity
Yelm Community Services
Community Action Council
Foundation for the
Challenged
Housing Authority of
Thurston County
Family Support Center
Catholic Community
Services
Family Support Center
SideWalk
Community Youth Services
Theresa Slusher
Catholic Community
Services
Yelm Community Services
Housing Authority of
Thurston County
InterfaithWorks
Out of the Woods
PANZA
SafePlace
The Salvation Army
Budgeted expenditures, actual subcontract amounts may vary
Behavioral Health
Resources
Catholic Community
Services
CHOICE Regional Health
Network
Community Youth Services
Crisis Clinic
Family Support Center
Olympia Free Clinic
SafePlace
Senior Services
Thurston County Food
Bank
YWCA
Board of County Commissioners
AGENDA ITEM SUMMARY
Agenda Date: 12/16/2014
Created by:
Presenter:
Date Created: 12/5/2014
Agenda Item #: 6d
Lydia Hodgkinson, Administrative Assistant II - Public Health and Social Services - 8672503
Gary Aden, Social Services Program Specialist III - Public Health and Social
Services - 867-2532
Item Title:
Approval to amend Interfaith Works contract for the Overnight Shelter Program
Action Needed: Pass Motion
Class of Item: Department
List of Exhibits
2014 Housing Interfaith
Works Overnight shelter
contract amend
121614.pdf
Adobe Acrobat Document
169 KB
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Recommended Action:
Move to approve an amendment to the Interfaith Works contract for a revised total maximum
contract amount of $275,368 and a revised termination date of November 30, 2015 for the continued
operation of the Overnight Shelter program; and authorize the Director of Public Health and Social
Services to sign the contract amendment.
Item Description:
In the Spring of 2013 Interfaith Works was recommended to receive funding in the HOME Consortium
funding round for the development of an emergency shelter program in Thurston County. The initial
approval provided predevelopment funding of $82,511 and retained a balance of $192,857 in reserved
funding to be used for future emergency shelter provision through amendment of the contract or as
directed by the Board of County Commissioners.
On October 7, 2014 the Board approved a contract with Interfaith Works to implement the Interfaith
Works Overnight Shelter Program. This program provides emergency shelter to vulnerab le adults in
Thurston County and is located at First Christian Church in the City of Olympia. This initial contract was
for the period of Sep tember 1, 2014 through January 12, 2015 for a maximum total consideration of
$82,511. During this time frame Interfaith Works was to obtain approval from the City of Olympia
Hearing Examiner for continued operation of the shelter beyond the January 12 th date. Subsequently,
the Hearing Examiner has approved the continued operation of the Shelter, sub ject to certain terms
and conditions.
This is a request to amend the current contract providing additional funding of $192,857 for a revised
total maximum contract amount of $275,368 and a revised termination date of November 30, 2015;
utilizing the remaining funds held in reserve and allow the emergency shelter program to continue
operation.
Thurston Thrives strategies addressed in this contract include the creation of a
cohesive crisis response system to serve those who are homeless.
Date Submitted: 12/10/2014
2014 Budgeted Revenue
2 State
Contracts
$1.1m
1 HUD
(HOME/CDBG)
$2.5m
3 Fees (2060/2163)
$1.7m
4 County/HHSC/Misc
$340k
Housing and Community Renewal
$5.6m
Administration
$503k – 4.0 FTE’s
(1,2,3,4)
Construction
$1.7m
(1,2,3)
O&M
Coordinated Entry
Homeless Coordinater
$526k
Rapid Rehousing
Rental Assistance
$2.3m
Support Services
Shelter
$370k
Social Services
HHSC
$234k
(2,3)
(2,3)
(4)
InterfaithWorks
SideWalk
Family Support Center
Community Action
Council
Community Youth Services
N.W. Resources
Point-InTime
(City of Olympia)
The Salvation Army
Interfaith Works
Overnight Shelter
Community Action
Council
(3)
PANZA
City of Tenino
City of Yelm
Town of Bucoda
HomesFirst!
Habitat for Humanity
Yelm Community Services
Community Action Council
Foundation for the
Challenged
Housing Authority of
Thurston County
Family Support Center
Catholic Community
Services
Family Support Center
SideWalk
Community Youth Services
Theresa Slusher
Catholic Community
Services
Yelm Community Services
Housing Authority of
Thurston County
InterfaithWorks
Out of the Woods
PANZA
SafePlace
The Salvation Army
Budgeted expenditures, actual subcontract amounts may vary
Behavioral Health
Resources
Catholic Community
Services
CHOICE Regional Health
Network
Community Youth Services
Crisis Clinic
Family Support Center
Olympia Free Clinic
SafePlace
Senior Services
Thurston County Food
Bank
YWCA
Board of County Commissioners
AGENDA ITEM SUMMARY
Agenda Date: 12/16/2014
Created by:
Presenter:
Date Created: 11/26/2014
Agenda Item #: 2:05
Ruth Pierce, Office Assistant, Senior - Public Works - 867-2274
Scott Lin dblom, En gineering Project Manager - Public Works - 867-2329
Item Title:
Salmon Creek Bridge Replacement and Prather Road Project Overviews
Action Needed: Other
Class of Item: Timed - Presen tation
List of Exhibits
File Attachment
Recommended Action:
No action required.
Item Description:
Public Works recently completed two significant projects; the Salmon Creek L-4 Bridge and Prather
Road culvert rep lacement. The Salmon Creek L-4 Bridge project began in late January of this year
when the bridge was closed after cracks were discovered in the bridge structure. Eight months later, a
new bridge had been funded, designed, permitted, constructed and open to traffic.
A section of Prather Road in southwest Thurston County was closed after heavy rains during the winter
of 2013-2014 caused part of the road embankment to fail and block a culvert. Upon completion of
design and permitting, Public Works crews moved forward with the construction work, including
removal of thousands of cubic yards of material, installation of a new culvert with fish passage features,
and rebuilding of the road .
These two projects were delivered under emergency circumstances which required staff to reprioritize
the department’s 2014 work program. The timely delivery of these very important projects is a
testament of the commitment, dedication and skill Public Works staff has to provide services to the
citizens of the County by maintaining a safe and reliable transportation network.
Date Submitted: 11/26/2014
Board of County Commissioners
AGENDA ITEM SUMMARY
Agenda Date: 12/16/2014
Created by:
Presenter:
Date Created: 11/26/2014
Agenda Item #:
Ruth Pierce, Office Assistant, Senior - Public Works - 867-2274
Pam Dittloff, Right of Way Agent, Senior - Public Works - 867-2354
Item Title:
Public Hearing to Consider the Transfer of Ownership of Portions of Moon Road SW, 183rd
Ave. SW, 188th Ave. SW and 195th Ave. SW to the Confederated Tribe of the Chehalis
Reservation (Chehalis Tribe)
Action Needed: Pass Motion
Class of Item: Timed - Public Hearing
List of Exhibits
14-PW 051_MapPublicHearingTr
ansferR.O.W.ToChehalisT
ribe.doc.pdf
Adobe Acrobat Document
1.08 MB
File Attachment
Recommended Action:
Move to close a public hearing to consider the transfer of ownership of p ortions of Moon Road SW,
Anderson Road SW, 183rd Avenue SW, 188th Avenue SW and 195th Avenue SW to the Chehalis Tribe.
Item Description:
The Intergovernmental Disposition of Property statute, RCW 39.33.010, allows a county to "sell,
transfer, exchange, lease or otherwise dispose of any property, real or personal, or prop erty rights" to a
federally recognized Indian tribe. RCW 33.33.020 requires the County to hold a public hearing.
The Chehalis Tribe, a federally recognized Indian tribe, has requested that the County transfer
ownership of portions of Moon Road SW, Anderson Road SW, 183 rd Avenue SW, 188th Avenue SW and
195th Avenue SW, all of which lie partially or wholly within the reservation of the Confederated Tribes of
Chehalis. Each of the roads ends within the reservation. The roads have been dedicated for road
purposes since 1909 by waivers and deeds.
The properties will continue to be operated and maintained in perpetuity for public road purposes, open
and available to both tribal members and nonmembers. The Tribe intends to improve and maintain
these roads and it would be advantageous for the ownership of the road segments to be consolidated
within the Bureau of Indian Affairs and the Tribe.
Date Submitted: 11/26/2014
Board of County Commissioners
AGENDA ITEM SUMMARY
Agenda Date: 12/16/2014
Created by:
Presenter:
Date Created: 12/1/2014
Agenda Item #: 5:30
Marcie Taylor, Office Assistant, Senior - Public Works - 867-2275
Ramiro Chavez, Director - Public Works - 867-2271
Item Title:
Public Hearing to consider the formation of a Transportation Benefit District in
unincorporated Thurston County
Action Needed: Pass Motion
Class of Item: Timed - Public Hearing
List of Exhibits
14-PW -053_Final_Draft
12-3-2014 Ordinance
establishing Thurston
County TBD.docx
Microsoft Word
Document
39.4 KB
Recommended Action:
Move to close the public hearing
Item Description:
Transportation funding in Thurston County has been reduced in recent years due to
statewide initiatives, declining revenues from the state motor fuel tax, and decreases
in available state and federal funding. However, transportation safety, preservation,
and other transportation needs are increasing due to aging infrastructure, population
growth, development, and other causes. In order to reduce the risk of transportation
facility failure, improve safety, improve travel time, promote optimal performance of
the infrastructure over time, avoid more expensive infrastructure replacements in the
future, and provide other benefits the County needs to supplement current revenues
with alternative revenue sources.
Therefore, the Public Works Department is requesting the Board of County
Commissioners set a public hearing to receive public comments regarding the creation
of a transportation benefit district in unincorporated Thurston County, Washington, in
order to finance the acquisition, construction, operation, maintenance and
preservation of public transportation facilities, services and programs, roads and any
other projects authorized by chapter 36.73 RCW.
A transportation benefit district is a separate quasi-municipal corporation and taxing
district authorized by RCW 36.73 that can be established by a city or county. It is
similar in nature to a flood control district, ferry district or the Regional Transit
Authority (Sound Transit).
Transportation benefit districts are granted the authority to acquire, construct,
improve, provide and fund transportation improvements identified in the
transportation plan of the state, regional planning organization, city, county or other
eligible jurisdiction.
A transportation improvement may also include operations, maintenance, and
preservation related to roads, high capacity transportation, public transportation,
transportation demand management, and other transportation projects and programs
consistent with those same plans.
The first step in the process to establish a transportation benefit district is a public
hearing in order for the Board of County Commissioners to hear support or objections
to the formation.
Date Submitted: 12/1/2014
ORDINANCE NO. ____________
AN ORDINANCE establishing a transportation benefit district within unincorporated Thurston County,
Washington, providing for transportation improvements within the district in accordance with chapter 36.73
RCW, and adding a new chapter to title 2 TCC.
WHEREAS, Thurston County maintains over 1,000 centerline miles of roads plus bridges, sidewalks,
drainage systems, traffic signals, bicycle and pedestrian facilities and trails, and the existing transportation
systems are aging; and
WHEREAS, according to the Washington Transportation Plan 2007-2026 approved by the Washington
Transportation Commission, the highest priority is to maintain the capacity of the existing transportation
system. Aging infrastructure requires ongoing maintenance, upgrades, and replacement to maintain and
improve safety and mobility needs. A reliable and well‐functioning transportation system provides a return on
investment through job creation, shared prosperity, and enhanced competitiveness. Continuous investment in
the transportation system is a critical economic development requirement for retaining and attracting
companies to locate in Washington; and
WHEREAS, the 2025 Regional Transportation Plan for the Thurston Region approved by the Thurston
Regional Planning Council emphasizes System Management as an essential function associated with owning
and operating the transportation system. System Management focuses on enhancing safety and maintenance;
increasing system efficiency through demand management; harnessing technologies to improve safety and
efficiency; and improving freight mobility; and
WHEREAS, the Thurston County Comprehensive Plan includes a goal to provide transportation
systems that enhance the health, safety and welfare of Thurston County citizens; and
WHEREAS, the cost to construct, maintain, operate and preserve transportation infrastructure has
escalated while funding for improvements to the transportation infrastructure has declined in Thurston
County. However, transportation safety, preservation, and other transportation needs are increasing due to
aging infrastructure, population growth, development, and other causes; and
WHEREAS, RCW 36.73.020 authorizes the legislative authority of a county to establish a
transportation benefit district within the county for the purpose of acquiring, constructing, improving,
providing, and funding transportation improvements within the district consistent with existing state, regional,
or local transportation plans and necessitated by existing or reasonably foreseeable congestion levels; and
WHEREAS, a transportation benefit district is a quasi-municipal corporation, an independent
taxing authority and a taxing district within the meaning of Article VII, sections 1 and 2 of the Washington
State Constitution; and
WHEREAS, RCW 82.80.140 authorizes a transportation benefit district created by a county to impose,
by a majority vote of the governing board of the district, an annual vehicle fee of up to twenty dollars provided
the district includes all of the territory within the county and if the county negotiates with the cities an interlocal
agreement that distributes the revenues of the vehicle fee to each city within the county. The interlocal
agreement must be approved by the county and sixty percent (60%) of the cities representing seventy-five
(75%) percent of the population of the cities within the county; and
WHEREAS, if the interlocal agreement in RCW 82.80.140 cannot be reached, RCW 36.73.065
authorizes a transportation benefit district that includes only the unincorporated territory of a county to impose
by a majority vote of the governing body of the district an annual vehicle fee of up to twenty dollars; and
WHEREAS, two cities within Thurston County, the City of Olympia and the City of Tumwater, have
established transportation benefit districts within their boundaries pursuant to chapter 36.73 RCW; and
WHEREAS, by letter dated July 19, 2011, from the Board of Thurston County Commissioners to the
mayor and council of each city and town within Thurston County, the County informed those cities and towns
of the County’s intent to form a transportation benefit district that included all of the territory within the County;
and
WHEREAS, the letter requested that each city and town within the County respond by August 15,
2011, and inform the County if the city or town would be interested in or willing to enter into interlocal
agreement negotiations as required by RCW 82.80.140; and
WHEREAS, by August 15, 2011, the County received one response from one of the six cities and
no response from the one town within the County; and
WHEREAS, in a letter dated August 5, 2011, and reconfirmed on December 3, 2014, the City of
Olympia stated its intent not to participate in the formation of a countywide transportation benefit district; and
WHEREAS, the 2014 population of Thurston County is approximately 264,000, and of that population
figure approximately 125,900 represents the incorporated territory; and
WHEREAS, the 2014 population of the three major cities in Thurston County, Olympia, Lacey and
Tumwater, totals about 113,850, or 39%, 36% and 15% respectively of the total 2014 population of 125,900 of
the incorporated territory; and
WHEREAS, the City of Olympia represents 39% of the 2014 population of 125,900 of incorporated
cities, and without their participation the formation of a countywide transportation improvement district is not
achievable under the requirements of RCW 82.80.140 to have 75% representation of the total population of
incorporated cities; and
WHEREAS, the Board of Thurston County Commissioners therefore concludes that it would be futile
to pursue negotiation of the interlocal agreement required by RCW 82.80.140, and that such an agreement
cannot be reached within the meaning of RCW 36.73.065; and
WHEREAS, in order to reduce the risk of transportation facility failure, improve safety, improve travel
time, promote optimal performance of the infrastructure over time, avoid more expensive infrastructure
replacements in the future, and provide other benefits within the purview of chapter 36.73 RCW, the County
sees the need to limit the risk to the transportation system by creating alternative revenue sources; and
WHEREAS, the best interests of Thurston County and its residents would be served by the
establishment of a transportation benefit district within the unincorporated territory of Thurston County as it
currently exists; and
WHEREAS, pursuant to RCW 36.73.050, having provided proper notice, held a public hearing on
December 16, 2014, heard public comments including any objections regarding the formation of a
transportation benefit district as provided herein, the Board of Thurston County Commissioners finds this
action to be in the public interest;
NOW, THEREFORE, THE BOARD OF COUNTY COMMISSIONERS OF THURSTON COUNTY,
STATE OF WASHINGTON, DOES ORDAIN AS FOLLOWS:
Section 1. The foregoing recitals are hereby adopted as findings of fact, conclusions, and purpose
of this ordinance as if set forth in full herein.
Section 2. A new chapter is added to Title 2 of the Thurston County Code to read:
Chapter 2.128
THURSTON COUNTY TRANSPORTATION BENEFIT DISTRICT
Sections:
2.128.010
2.128.020
2.128.030
2.128.040
2.128.050
2.128.060
Transportation Benefit District established.
Governing board.
Powers of the district.
Use of funds.
Dissolution of the district.
Liberal construction.
2.128.010 Transportation Benefit District established.
There is established the Thurston County transportation benefit district with geographical
boundaries comprised of the unincorporated limits of Thurston County, Washington.
2.128.020 Governing board.
A. The governing board of the transportation benefit district shall be the Board of Thurston
County Commissioners acting in an ex officio and independent capacity, which shall have the authority
to exercise the statutory powers set forth in chapter 36.73 RCW.
B. The treasurer of the transportation benefit district shall be the Thurston County treasurer.
C. The governing board shall develop a material change policy to address major plan
changes that affect project delivery or the ability to finance the plan, pursuant to the requirements of
RCW 36.73.160(1).
D. The governing board shall issue an annual report, pursuant to the requirements of RCW
36.73.160(2).
2.128.030 Powers of the district.
The governing board of the transportation benefit district shall have and may exercise the
powers set out in chapter 36.73 RCW and this chapter to fulfill the purpose of the district.
2.128.040 Use of funds.
The funds generated by the transportation benefit district may be used for any purpose allowed
by law including to operate the district and to acquire, construct, improve, provide and fund
transportation improvements that are consistent with existing state, regional, and local transportation
plans and necessitated by existing or reasonably foreseeable congestion levels pursuant to chapter
36.73 RCW, as enacted or subsequently amended. The transportation improvements funded by the
district shall be made in an effort to reduce the risk of transportation facility failure and improve safety
performance, increase operating efficiency and preserve and maintain optimal performance of the
infrastructure over time to avoid expensive infrastructure replacement in the future by investing in
programs that provide:
A. Transportation System Preservation. Preserve, operate, maintain, and/or improve existing
transportation infrastructures.
B. Transportation System Safety. Improve the safety performance and security of those who
use the transportation system.
C. Transportation System Technology. Use technology-based approaches to address
transportation congestion, safety performance, efficiency, and operations.
D. Other Projects. Any change or expansion of these authorized purposes shall be
undertaken only after notice, public hearing and adoption of an authorizing ordinance in
accordance with RCW 36.73.050(2)(b).
2.128.050 Dissolution of the district.
The transportation benefit district shall be dissolved when all indebtedness of the district has
been retired and when all of the anticipated responsibilities of the district have been satisfied.
2.128.060 Liberal construction.
As authorized under chapter 36.73 RCW, this chapter shall be liberally construed to permit
the accomplishment of its purposes.
Section 3. The provisions of this ordinance shall be severable, and if any provisions of this ordinance
or its application to any person or circumstances is, for any reason, declared invalid, illegal or unconstitutional,
in whole or in part by any court or agency of competent jurisdiction, such decision shall not affect the validity of
the remaining portions hereof, and all other provisions of this ordinance shall remain in full force and effect.
Section 4. This ordinance shall take effect immediately upon adoption.
ADOPTED:___________________________
BOARD OF COUNTY COMMISSIONERS
Thurston County, Washington
ATTEST:
__________________________________
Clerk of the Board
___________________________________
Chair
APPROVED AS TO FORM:
JON TUNHEIM
PROSECUTING ATTORNEY
By: _______________________________
Deputy Prosecuting Attorney
___________________________________
Vice-Chair
___________________________________
Commissioner
CODIFY
Board of County Commissioners
AGENDA ITEM SUMMARY
Date Created: 11/25/2014
Agenda Date: 12/16/2014
Created by:
Presenter:
Agenda Item #:
Jeremy Davis, Planner, Senior - Resource Stewardship - 754-3355, x 7010
Cindy Wilson, Planner, Senior - Resource Stewardship - 7 86-5475
Item Title:
Hold a public hearing to accept and consider pub lic comment on an amendment to the
Thurston County Impact Fee Schedule - 2015 School District Impact Fees
Action Needed: Pass Resolution
Class of Item: Timed - Public Hearing
List of Exhibits
RESOLUTION.Impact
Fees.121614
Amendment TumOly SD
2015
Annual.FINALforHearing.
doc.pdf
Adobe Acrobat Document
12.4 KB
Impact Fee Resolution
Public Hearing Notice
Publish 11262014 Copy.pdf
Adobe Acrobat Document
7.90 KB
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Recommended Action:
Move to approve a resolution amending the Thurston County Impact Fee Schedule to update the
Olymp ia School District and Tumwater School District impact fees.
Item Description:
The Board of County Commissioners adopted regulations permitting the collection of impact fees with
Ordinance No. 14819 on December 11, 2012, effective April 2, 2013. The Thurston County Impact Fee
Schedule was adopted at the same time with Resolution No. 14820, also effective April 2, 2013.
The Impact Fee Schedule was last updated on December 10, 2013 to update the school district impact
fees for the Olympia School District and the Tumwater School District.
Fees collected for school districts are based on the school district's capital facilities p lan, and may
change from year to year. These fees are immediately passed on to the school district from the
County. Thurston County currently collects impact fees for the Tumwater, Rochester, Olympia, and
Yelm School Districts. The County amends the impact fee schedule on an annual basis based on the
most recently adopted school district capital facilities plan.
Yelm Community Schools and the Rochester School District have indicated that their fees will remain
the same for 2015.
Tumwater School District passed their updated capital facilities plan for 2015-2020. Their fees will be
increasing over the amended fees approved by the Board on December 10, 2013. The fee for single
family dwelling units has increased from $3,327 to $3,407 per unit, and the multi-family fee has
increased from $416 to $958 per unit in the latest capital facilities plan.
Olymp ia School District passed their updated capital facilities plan for 2015-2020. Their fees will be
decreasing over the amended fees approved by the Board on December 10, 2013. The fee for single
family dwelling units has decreased from $5,895 to $4,978 per unit, and the multi-family fee has
decreased from $1,719 to $1,676 per unit in the latest capital facilities p lan.
Date Submitted: 11/25/2014
RESOLUTION NO. ____________
A RESOLUTION RELATING TO THE AMENDMENT OF
THE THURSTON COUNTY IMPACT FEE SCHEDULE TO
CHANGE THE TUMWATER SCHOOL DISTRICT
IMPACT FEES.
WHEREAS, the Board of County Commissioners has authority to adopt fees for permits,
applications and other services provided by the Resource Stewardship Department and Public
Works Department; and
WHEREAS, the Board of County Commissioners adopted Ordinance No. 14819 on
December 11, 2012, effective April 2, 2013, which amended the Thurston County Code to add
regulations for the assessment of impact fees; and
WHEREAS, the Board of County Commissioner adopted Resolution No. 14820 on
December 11, 2012, effective April 2, 2013, which adopted the Thurston County Impact Fee
Schedule; and
WHEREAS, Resolution No. 14864 adopted on March 19, 2013, effective April 2, 2013
added impact fees for the Olympia, Tumwater, Yelm, and Rochester School Districts for the
collection of impact fees; and
WHEREAS, Resolution No. 14942 adopted on October 29, 2013, effective November 1,
2013, corrected impact fees for the Tumwater School District; and
WHEREAS, Resolution No. 14969 adopted on December 10, 2013, effective January 1,
2014, amended the Thurston County Impact Fee Schedule to update the Tumwater and Olympia
School District Impact Fees for 2014; and
WHEREAS, the Tumwater School District passed their new capital facilities plan for
2014-2020 that includes an increase in the impact fee to be collected by Thurston County; and
WHEREAS, the Olympia School District passed their new capital facilities plan for
2015-2020 that includes an increase in the impact fee to be collected by Thurston County.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF THURSTON COUNTY as follows:
Section 1. The Thurston County Impact Fee Schedule for land use activities is hereby
amended as set forth in Attachment A.
Section 2. Severability. If any section, subsection, sentence, clause, phrase, or other
portion of this Resolution, or its application to any person is, for any reason, declared invalid,
illegal or unconstitutional, in whole or in part by any court or agency of competent jurisdiction,
said decision shall not affect the validity of the remaining portions hereof.
Page 1
Section 5. Effective Date. This resolution shall take effect January 1, 2015.
ADOPTED: ____________
ATTEST:
BOARD OF COUNTY COMMISSIONERS
Thurston County, Washington
____________________________
Clerk of the Board
APPROVED AS TO FORM:
Chair
Jon Tunheim
PROSECUTING ATTORNEY
Vice-Chair
Jeff Fancher
Deputy Prosecuting Attorney
Commissioner
Page 2
ATTACHMENT A:
THURSTON COUNTY IMPACT FEE SCHEDULE
...
Single Family
Multi Family
Single Family
Multi Family
Single Family
Multi Family
Single Family
Multi Family
SCHOOLS IMPACT FEE SCHEDULE
Housing Type
Impact Fee per Dwelling Unit
Olympia
$4,9785,895
$1,6761,719
Rochester
$2,531
$2,531
Tumwater
$3,4073,327
$958416
Yelm
$3,015
$1,590
...
Page 3
NOTICE OF PUBLIC HEARING
FOR THE THURSTON COUNTY BOARD OF COUNTY
COMMISSIONERS
The Thurston County Board of County Commissioners (Board) will
hold a public hearing on Tuesday December 16, 2014 at 3:00 p.m., or
soon thereafter, in Room 280, Building 1 of the Thurston County
Courthouse Complex, 2000 Lakeridge Dr. SW, Olympia, WA 98502.
The public hearing is to take public testimony on a resolution that
amends the Thurston County Impact Fee Schedule adopted by
Resolution No. 14820, as amended, to change school impact fees for
the Tumwater School District to be consistent with their 2014-2020
capital facilities plan. For the Tumwater School District, the fee for
single family dwelling units has increased from $3,327 to $3,407 per
unit, and the multi-family fee has increased from $416 to $958 per
unit. The fees would be effective on January 1, 2015.
Further information can be obtained by calling Cindy Wilson at (360)
786-5475, or by email at [email protected] Hard copies of
referenced documents are available at the Thurston County Resource
Stewardship Department, Permit Assistance Center, 2000 Lakeridge
Drive SE, Olympia, Washington and online at the Thurston County
Resource Stewardship – Long Range Planning Department Website
www.thurstonplanning.org. Those wishing to testify should appear
and be heard. If unable to attend, written comments may be submitted
by email to the staff contact listed above by December 16, 2014 by
2:00 P.M., or at the public hearing, or by mail to Resource
Stewardship Department – Long Range Planning, 2000 Lakeridge
Drive SW, Olympia, Washington, 98502. If you need special
accommodations to participate in this meeting, call (360) 786-5489
and ask for the ADA Coordinator. Citizens with hearing impairments
may call the TDD line at (360) 754-2933.
La Bonita Bowmar, Clerk of the Board
DO NOT PUBLISH BELOW THIS LINE
Publish November 26, 2014
Board of County Commissioners
AGENDA ITEM SUMMARY
Date Created: 11/26/2014
Agenda Date: 12/16/2014
Created by:
Presenter:
Agenda Item #: 3:00
Barbara Burgener, Program Manager - Commissioners - 867-2092
Barbara Burgener, Program Manager - Commissioners - 867-2092
Presenter #2:
Elizabeth Petrich, Deputy Prosecuting Attorney, Senior - Prosecuting
Attorney - 786-5574
Item Title:
Hold a public hearing to accept and consider pub lic comments on changes to County Code
chapter 5.49 -Mental Health, Chemical Dependency and Therapeutic Courts Sales and Use
Tax.
Action Needed: Pass Resolution
Class of Item: Timed - Public Hearing
List of Exhibits
Final Ordinance.pdf
Adobe Acrobat Document
218 KB
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Recommended Action:
Move to approve a resolution amending the County Code chapter 5.49 -Mental Health, Chemical
Dependency and Therapeutic Courts Sales and Use Tax.
Item Description:
On Septemb er 10, 2014 the Board of County Commissioners were briefed with the purpose of seeking
guidance on proposed changes to County Cod e chapter 5.49 -Mental Health, Chemical Dependency and
Therapeutic Courts Sales and Use Tax. These changes were based on a 2012 legal review of Ordinance
14138 to provided clarity on appropriate expenditures to remove outdated directives and seek
guidance on 2009 policy goals. Guidance from the Board of County Commissioners was also sought on
eliminating the sunset date on the collection of this tax as of January 1, 2017.
The Board adop ted the draft recommendation to chap ter 5.49.040 of the County Code and directed
staff to remove the words "by reducing their involvement with the criminal justice system" from policy
goal #1. Staff were also directed to change the word "bylaws" in the draft revisions to section 3.d in
chapter 5.49.050 of the county code to "operating procedures" and instructed staff to revise the
language to section 3.d to address concerns about conflict of interest. The staff were also directed to
keep the current expiration date of January 1, 2017 in the draft revisions to chapter 5.49.090 of the
County Code.
Date Submitted: 12/1/2014
Board of County Commissioners
AGENDA ITEM SUMMARY
Date Created: 12/2/2014
Agenda Date: 12/16/2014
Created by:
Presenter:
Agenda Item #: 3:00
Teresa Wollan, Accounting Analyst - Auditor - 867-2263
Robin Campbell, County Manager, Assistant - Commissioners - 709-3063
Item Title:
Public Hearing Adopt 2015 ERRATA Budget Amend ment
Action Needed: Pass Resolution
Class of Item: Timed - Public Hearing
List of Exhibits
Attachment A-2015
ERRATA Amendment.pdf
Adobe Acrobat Document
567 KB
Attachment B-2015
ER&R Capital Outlay.pdf
Adobe Acrobat Document
202 KB
County Manager Adopt
ERRATA 2015 -docx.docx
Microsoft Word
Document
15.1 KB
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Expenditures:
Increase Expenditures (General Fund)
$101,736
Decrease Expenditures (Other Funds)
($847,232)
Increase in ending Fund Balance (General Fund)
$93,947
Increase in ending Fund Balance (Other Funds)
$1,509,066
Total Increase in Expenditure Authority
$857,517
Financed By:
Increase Revenue (General Fund)
$195,683
Increase Revenue (Other Funds)
Total Increase in Financing Sources
$661,834
$857,517
Recommended Action:
Move to approve the 2015 ERRATA (Error and Technical Adjustment) Budget Amendments per
Resolution including Attachments A & B.
Item Description:
It is necessary to ad just the 2015 County budget to account for revenues and expenditures which are
now identified and which were not known to the County at the time of the original adoption of the 2015
budget, including: unanticipated revenues and expenditures, position control, grant contracts awarded
and associated interfund transfers. The amendment includes a net increase in expenditures from the
General Fund of $101,736 and a decrease in expenditures for Other Funds of $847,232. Attachment A
and B p rovides the details of these proposed budget changes.
Date Submitted: 12/2/2014
RESOLUTION #__________
A RESOLUTION authorizing supplemental appropriations to the 2015 budget, and expenditure budget
amendments to the 2015 budget in the funds and departments listed in Attachment A and B to this
Resolution.
WHEREAS, a public hearing was held on December 16, 2014, pursuant to RCW 36.40.100; and
WHEREAS, it is necessary to adjust the 2015 County budget to account for revenues and
expenditures which are now identified and which were not known to the County at the time of the
original adoption of the 2015 budget, including unanticipated revenues and expenditures, position
control, grant contract awards, and associated interfund transfers; and
WHEREAS, the revenue and expenditure adjustments to County funds, as listed in Attachment A
and B to this Resolution, are required in order to incorporate into the budget the revenues and
expenditures now identified, which were not known at the time of original budget adoption; and
WHEREAS, the net total of adjustments to 2015 authorized expenditure appropriations in the
General Fund is an increase of $101,736; and
WHEREAS, the net total of adjustments to 2015 authorized expenditure appropriations in funds
other than the General Fund is a decrease of $847,232;
NOW, THEREFORE, THE BOARD OF COUNTY COMMISSIONERS OF THURSTON
COUNTY DOES RESOLVE AS FOLLOWS:
The budget amendment to the 2015 budget for Thurston County is approved as provided in
Attachment A and B to this Resolution.
ADOPTED: _________________
BOARD OF COUNTY COMMISSIONERS
Thurston County
ATTEST:
____________________________
Clerk of the Board
________________________________
Chair
APPROVED AS TO FORM:
JON TUNHEIM
PROSECUTING ATTORNEY
________________________________
Vice Chair
By:
________________________
Deputy Prosecuting Attorney
________________________________
Commissioner
Board of County Commissioners
AGENDA ITEM SUMMARY
Agenda Date: 12/16/2014
Created by:
Presenter:
Date Created: 12/4/2014
Agenda Item #: 7a
Becca Pilcher, Commissioner's Assistant - Commissioners - 786-5747
Scott Cushing, Deputy Prosecuting Attorney II - Prosecuting Attorney - 7865574, x 7862
Item Title:
Consider adoption of ordinance amending the Thurston County Code relating to pet
animals and the review and appeal process for potentially dangerous dogs or dangerous
dogs.
Action Needed: Pass Ordinan ce
Class of Item: Commissioners and Manager's Items
List of Exhibits
OrdinanceDangerousDogsFINAL.do
c
Microsoft Word 97 2003 Document
40.5 KB
Recommended Action:
Move to consider adoption of an ordinance amending Section 9.10.050 and Section 9.10.070 of the
Thurston County Code relating to regulations and violations relating to pet animals and the review
and appeal process for potentially dangerous dogs or dangerous dogs.
Item Description:
The existing 2003 ordinance is not clear about app eal process, and the revision offers definition as well
as making the process consistent across all four jurisdictions participating in the Joint Animal Services
agreement.
Date Submitted: 12/8/2014
ORDINANCE NO. _________________
AN ORDINANCE amending Section 9.10.050 and Section 9.10.070 of the Thurston County
Code relating to regulations and violations relating to pet animals and the review and appeal
process for potentially dangerous dogs or dangerous dogs.
WHEREAS the safety and protection of the citizens of Thurston County requires that
animals be controlled in all unincorporated areas of Thurston County; and
WHEREAS owners of animals owe a duty to other residents of Thurston County to
assume responsibility for the behavior of their animals; and
WHEREAS the Board of County Commissioners pursuant to Chapter 16.08 RCW has the
authority to regulate and control dangerous and potentially dangerous dogs; and
WHEREAS menacing animals pose a real threat to the safety and well being of the
citizens of Thurston County; and
WHEREAS limited County resources are best used to protect county residents from
menacing animals and dangerous and potentially dangerous dogs; and
WHEREAS an Interlocal Agreement for Joint Animal Services Operations (“Interlocal”
set forth in Attachment A, attached hereto and incorporated herein by reference) was executed by
the City of Lacey, City of Olympia, City of Tumwater, and Thurston County and supersedes all
prior agreements between these parties on the same subject matter, which is to formalize a
process whereby animal protection and control activities can be provided for the parties; and
WHEREAS the Interlocal designates the City of Lacey as the agency with the authority
and responsibility for providing any and all administrative services required that are related to
provision of animal protection and control services; and
WHEREAS the review process for determining dangerous dogs is an administrative
service related to animal protection and control services; and
WHEREAS appeal hearings process for determining dangerous dogs is an administrative
service related to animal protection and control services; and
WHEREAS pursuant to Lacey Municipal Code 2.30.030 the City of Lacey hearing
examiner is qualified through training and experience to conduct administrative or quasi-judicial
hearings.
NOW, THEREFORE, the Board does ordain as follows:
Section 1. Section 9.10.050 of the Thurston County Code is hereby amended as follows:
9.10.050 Regulations and violations relating to pet animals.
…
C.
Unleashed Pet Animal on Public Property. Such person's pet animal is on
public property such as a public park, beach or school ground and not on a leash
held by a person who is able to maintain physical control of the animal, or is in
violation of additional specific restrictions which have been posted. Such
restrictions shall not apply to cats, guide dogs for the visually impaired, service
animals for the physically handicapped where being off leash is necessary to the
service, or to dogs on fenced areas of public property specifically designated as
areas for dogs without the requirement of a leash. A first violation of unleashed pet
animals on public property is a Class 4 infraction. A second and any subsequent
violation shall be a Class 3 infraction.
Section 2. Section 9.10.070 of the Thurston County Code is hereby amended as follows:
9.10.070 Potentially dangerous dog or dangerous dog
C.
Declaration as Potentially Dangerous or Dangerous Dog.
2.
The declaration shall state at least:
…
e.
The availability of a hearing review of the declaration in case the
person objects to the declaration, if a written request for a review
is made within ten days of mailing the declaration or the date of
publication, if the publication was published;
f.
The availability of an appeal of the declaration to the City of
Lacey hearings examiner, if a written request for such an appeal is
filed with the board or its designee within ten days after receipt of
the written findings pursuant to the review of the declaration;
fg.
The restrictions placed on the dog as a result of the declaration of
potentially dangerous or dangerous;
gh.
The penalties for violation of the restriction, including the
possibility of destruction of the dog, and imprisonment or fining
of the owner or keeper.
3.
If the owner or keeper of the dog or the complaining citizen wishes to
object to the declaration of potentially dangerous or dangerous, they owner or
keeper may, within ten days of receipt of the declaration, or within ten days of
publication of the declaration pursuant to Section 9.10.070(C)(1)(c), request a
hearing before the board or its designee. The review will be scheduled by the board
or its designee within a reasonable time after receipt of the request for review.
4.
Pending the review, the owner or keeper of such dog shall comply with
any restriction specified in the declaration.
a.
If the board or its designee finds that there is insufficient evidence
to support the declaration, it shall be rescinded, and the restrictions
imposed thereby annulled.
b.
If the board or its designee finds sufficient evidence to support the
declaration the board or its designee may impose the same or different
restrictions on the dog.
c.
The decision of the board or its designee to rescind the declaration
or to affirm the declaration as potentially dangerous or dangerous, and any
resulting restrictions shall be stated in a document containing written
findings sent to the owner or keeper of the dog via regular and certified
mail, return receipt requested, or delivered in person to the owner. A copy
of such document shall be provided to the complaining citizen in the same
manner.
c.
While the appeal is pending before the board or its designee, the
potentially dangerous or dangerous dog must be confined to the owner's or
keeper's property in such a way to prevent approach of the public or other
pet or domestic animals. When in a vehicle, the dog must be securely
restrained to prevent escape and prevent accidental contact by the public.
The owner or keeper of a dog declared to be dangerous or the complaining
citizen may appeal the findings of the board or its designee to the joint
animal services commission.
45.
After the board or its designee’s review of the declaration, Tthe owner or
keeper of a dog declared to be dangerous or potentially dangerous or the
complaining citizen may appeal the findings of the board or its designee
declaration to the City of Lacey hearings examinerjoint animal services
commission.
a.
The owner or keeper of a dog declared to be dangerous or
potentially dangerous or the complaining citizen must submit a
written request to joint animal services commission for a review of
the board or its designee's finding within ten days of receipt of the
written findings.
b.
The owner or keeper and the complaining citizen shall be notified
of the time and place for the review hearing.
c.
The joint animal services commission may affirm, reverse or
modify the findings of the board or its designee.
d.
The decision of the joint animal services commission shall be
mailed by certified mail to the owner/keeper and complaining
citizen.
a. In addition to any other requirements, the written appeal shall contain the
following:
i. A brief statement as to how the owner is significantly affected by
or interested in the decision of the board of its designee;
ii. A brief statement of the owner’s issues on appeal, noting owner’s
specific exceptions and objections to the declaration;
iii. The relief requested, such as reversal of the declaration;
iv. Signature, address, and phone number of the owner, and name and
address of owner’s designated representative, if any.
b. Except as provided in this chapter, the appeal shall proceed in accordance
with the provisions established by the City of Lacey hearings examiner for
appeals.
c. Notice of the appeal hearing shall be mailed to the appellants’ address as
listed on the written appeal, with a copy to the owner or keeper if the appeal is
filed by another complaining citizen.
d. At the hearing, the scope of evidence and the scope of review shall be de
novo.
e. The burden shall be on the animal control authority to prove, by a
preponderance of the evidence, that the animal is a dangerous animal or
potentially dangerous animal as defined in this chapter.
f. The City of Lacey hearings examiner shall render a decision on the appeal
within 30 calendar days following the conclusion of all testimony and
hearings and closing of the record unless a longer period of time is agreed to
by the parties. The City of Lacey hearings examiner may affirm, reverse or
modify the decision of the board or its designee.
g. The decision of the City of Lacey hearings examiner shall be considered
final. Decisions of the city of Lacey hearings examiner shall be appealable to
Thurston County Superior Court.
Section 3. Severability. If any section, clause or provision of this ordinance is declared by the
courts to be invalid, the same shall not affect the validity of this ordinance as a whole or any part
thereof, other than the part so declared to be invalid.
Section 4. Effectiveness. This ordinance shall take effect immediately upon adoption and shall
remain in effect indefinitely.
ADOPTED: ______________.
ATTEST:
BOARD OF COUNTY COMMISSIONERS
Thurston County, Washington
____________________________
Clerk of the Board
_______________________________
CHAIR
APPROVED AS TO FORM:
_______________________________
VICE-CHAIR
JON TUNHEIM
PROSECUTING ATTORNEY
_______________________________
COMMISSIONER
By: ___________________________
Scott Cushing
Deputy Prosecuting Attorney
[CODIFY]
ATTACHMENT A
Interlocal…
Board of County Commissioners
AGENDA ITEM SUMMARY
Agenda Date: 12/16/2014
Created by:
Presenter:
Date Created: 12/8/2014
Agenda Item #: 7b
Becca Pilcher, Commissioner's Assistant - Commissioners - 786-5747
Scott Cushing, Deputy Prosecuting Attorney II - Prosecuting Attorney - 7865574, x 7862
Item Title:
Inter-local Agreement for Joint Animal Services Operations
Action Needed: Execute Contract
Class of Item: Commissioners and Manager's Items
List of Exhibits
Interlocal Agreement.pdf
Adobe Acrobat Document
466 KB
Recommended Action:
Move to approve an inter-local agreement between the City of Olympia, the City of Lacey, the City of
Tumwater, and Thurston County enabling the continued joint operation of an animal shelter and the
conduct of animal protection and control activities.
Item Description:
The existing 2003 ordinance is not clear about app eal process, and the revision offers definition as well
as making the process consistent across all four jurisdictions participating in the Joint Animal Services
agreement.
Date Submitted: 12/8/2014
`