Date: _____________________ Name: _____________________ Deposit Received: ____________ BIRTHDAY CONTRACT Thank you for choosing the Children’s Discovery Museum for your birthday party! Child’s Name: _____________________________ Age: ____ Parent’s/Guardian’s Name: _________________________________ Party Date: ____________________ Time: _____________ Phone #: __________ Address: _________________________________ E-mail: ____________________ Approximately how many children will attend the party? _____________ Approximately how many adults will attend the party? _____________ On the day of the party, please provide the museum with a list of the names of children and adults expected to attend. Please read the following rental terms before signing. FEES: • Daily During Open Hours Party: 15 children and 15 adults (no exceptions please) is $80 (additional children are $7.00 w/a free adult, additional adults are $4.00) Please include the birthday child and Museum members in the guest list. Maximum number of children attending during business hours is 20. • Exclusive After Hours Party: 20 children maximum is $150 (All adult guests are included in the price.) Party room seating capacity =20 children A $20.00 non-refundable deposit is due when booking the party to secure your reservation of the party room. Please be advised that without your deposit, the room cannot be guaranteed. This signed contract must also be returned within 7 days of making your party reservation and paying your deposit. All parties must be paid in full before leaving the museum after the party. CHAPERONES: We require a minimum of 5 adult chaperones for a party. These adults must stay in the museum as active supervisors throughout the party. It is important that the parents in your group are aware of the museum rules and prepared to direct the group’s play-time and clean-up so that everybody leaves as happy and healthy as they arrived. Thank you, your help will ensure a safe and enjoyable experience for your guests and the other visitors to our Museum. SET-UP: You will have access to the birthday party room 15 minutes prior to guest arrival. You are welcome to provide party supplies, including table cloths, decorations, food, and drinks. A refrigerator and freezer are available next to the birthday party room. ARRIVAL: Please check in with the front desk upon arrival and leave your sign-in sheet with a staff member there. Your guests will be asked to check in at the front desk as they arrive. The sign-in sheet will be used when you check out to determine the total party cost. Additional guests will be added to your party costs, $7.00 per additional child & $4.00 per additional adult. The birthday child and family must be included on the guest list and are included in the total count. DURING YOUR PARTY: The party room is yours for the reserved 1 ½ hour period. All other exhibits are also available to enjoy during that time. However, only the party room is closed to museum visitors unless you have scheduled a party after-hours. Pinatas are not allowed. It is very important to keep all food (including candy) and drinks in the party room. Please be sure children are supervised by an adult and following the museum rules. CLEAN-UP: It is the responsibility of the party hosts to clean after the party. You are allowed 15 minutes after the scheduled party time to make sure things are tidy and they look the same as when you arrived. The trash bin, broom, and disinfectant cleaner can be found in the party room and under the sink in the kitchen. Please remove leftover food and decorations. At the end of the party a staff member will check with you to make sure that the room is left in good condition. An additional fee of $20.00 will be charged if the party room is not cleaned. We appreciate your assistance in leaving the party room as you found it. CANCELLATION: If you need to change your party date, you must do so within 7 days of the original party date reserved. Otherwise, refunds for cancellations are not offered. However, in the event of illness or inclement weather, we can reschedule the party for a later date. MEMBERSHIP DISCOUNT: CDM offers a 10% discount off any one of our annual memberships to all families who host or attend a party at the museum, if the membership is purchased at the time of the party. Please, let your guests know about this offer! STAFF: A staff member or volunteer will escort you to the party room upon arrival, but will not stay with you during your party. If you require assistance during the party please go to the front desk and a staff member or volunteer will assist you. CONFIRMATION: If all of the above information is acceptable, please sign and return this contract. This contract must be returned within 7 days of booking your party. The deposit you have paid will be deducted from the total cost of your party. Parent’s Name:________________________________________ Signature: ____________________________________ Date: ________________ Happy Birthday To: _____________________________ Date of Party____________________ BIRTHDAY PARTY GUEST LIST Please include the birthday child and family on these lists. *Additional children are $7.00 per person. Children’s Names 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 1. 2. 1. 3. 2. 4. 3. 5. 4. 6. 5. 7. 6. 8. 7. 9. 8. 10. 9. 10. 11. 12. 13. 14. 15. *16. *17. *18. *19. *20. Adult’s Names *Additional adults are $4.00 per person. 11. Children’s Names 12. 11. 13. 12. 14. 13. 15. 14. *16. 15. *17. *16. *18. *17. *19. *18. *20 *19. *20. Adult’s Names 1. 2. 11. 12.
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