Casting Networks Submission Software

Casting Networks Submission
Software
Casting Networks Submission Software
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Casting Billboard®
1.1
Creating a Project
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1.2
Create/Edit Roles
8
1.3
Submit Your Project For Approval
10
1.4
Overview - Project and Role information page
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1.5
Viewing Submissions
12
1.6
Submissions - (Making Selects)
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1.7
Schedules - Scheduling Auditions
16
1.8
Worksheet
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1.9
Reports
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1.10 Casting Networks Inc. - Contact
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Casting Billboard®
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Creating a Project
Getting a project up and running...
Create a Project
From the 'Projects' page, click the green 'Create Project' button on the right side of the screen.
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Input the project information
Input all of the information for your project.
1. Project Name - Please include a name for your project that will stand out (Generic names such
as Untitled, No Name, My Project, will not be accepted).
2. Union Status - Please select a Union Status. If you are selecting a Union your project must
already be registered with that Union. Any projects that are not registered with a Union need to go
out as "Non-Union" or "No Union Affiliation". The option "Other" can only be used if you have
submitted your project for Union approval however the paperwork is pending or the agreement
your project is under allows both union and non-union talent to submit. In addition you will need to
state the contract agreement type in the Project Rate field. (Example: SAG New Media
Agreement/Papers Pending).
3. Synopsis (required) - Please enter a clear description about your project. Projects without a
synopsis will not be approved.
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Film Projects can include a Log Line as the synopsis.
If the selected project type does not have a synopsis field please enter the information in the
Project Notes field.
4. Submission Due By/Note - You can ask talent to submit to your project by a specific date and
also leave a note with specific instructions.
Releasing to Casting Billboard
When releasing a project to Casting Billboard® in the USA regions out side of California, it is
required to select what region you would like to access talent from and also how long you would
like them to have access. This feature is only applicable for projects released on
Castingnetworks.com.
Uploading Sides to a Project
1. Click on choose file to find the file on your computer that you wish to upload.
2. Name your sides. If you are uploading multiple sides for a project be sure to specifically name
the sides.
3. Click upload.
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*Sides must be in a .doc or .pdf format.
*Once sides are uploaded, the sides will not be available to talent unless they are attached to a
role (This does not apply to talent who were submitted by a talent management company).
Note: This feature is only available if you are using the scheduler. If you are not using the
scheduler you must send sides to [email protected]
YOU MUST CREATE A ROLE BEFORE SUBMITTING YOUR PROJECT FOR APPROVAL. PLEASE
SEE CREATE/EDIT ROLES SECTION NEXT.
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Create/Edit Roles
Create role(s) with specific details to send out to talent. You must create a role before submitting
your project for approval.
Adding a role(s) to the project
Role Descriptions: When creating roles it's important to include as much detail as possible. In
order for the role to be approved, depending on the project, you must include a description of the
character and the type of actor you are looking for. You can even enter the actions of each
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character. For projects requesting models be sure to include model specs (height, size, body
type, look etc.), experience needed and what they will be doing. For projects requesting minors
please include detail such as time on set, amount of dialog, will a studio teacher be included and
content they should be comfortable with.
Request Media Submission: You can enable a role to receive Audio and Video submission.
Sides: You can also upload sides (.doc, .pdf) to a specific role. When you do this, the sides are
automatically attached to the role. But be careful, if you uploaded sides in the Project Details page
you will have to check the box for each document under every role that you would like them to be
attached to.
Photo References: You can attach a photo reference if you are seeking a specific look or want to
give the actor a more visual description of what you are looking for.
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Submit Your Project For Approval
All projects submitted through Casting Billboard must be reviewed and approved by Casting
Networks.
Submit Your Project For Approval
Important: Once you are done entering in your project information and roles you will need to
submit it to our Casting Networks Representatives for approval. Once it has been approved it will
be emailed out to talent who match the criteria entered and talent managers directly.
The project status will read Unfinished until you have clicked Submit For Approval. It will change
to Active once project is approved by Casting Networks. It will say Modified if changes have been
made to the project and will remain Modified until the Casting Networks staff approve the
modifications.
If you add a new role to an already approved project that will change your project status to Role's
Pending and will be reviewed for approval.
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Overview - Project and Role information page
The Overview page allows you to make edits to the Role Descriptions and Project Details. This is
also where you can monitor your submissions and view your project status.
Sending out a project and other features
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Click to submit your project for Casting Networks' approval.
Add new roles by clicking here.
Monitor the talent submisions.
Edit a role.
Edit the project information from here.
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Viewing Submissions
When viewing submission you may notice functionality tools on the right hand side of the talents
photo. Please review.
The Talent Thumbnail
1. View Resume
2. Photo Proof Sheet (Printable)
3. View Audio or Video Reel attached to Resume
4. Add/Edit your casting note
5. Move talent to another role
6. View submitted Audio or Video
7. Internal permanent actor notes
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Viewing Notes
1. Click "Photo" to go back to Photo View.
2. Click "Add Casting Note" to add a note that will follow the talent through the whole project. This
note is for you and you alone, the reps WILL NOT see this note.
3. If this + symbol shows, you can click it to expand the entire submission note.
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Submissions - (Making Selects)
Submission are sent directly to your account. Here you can monitor the number of submission
coming in for your project.
Viewing talent submissions
To view your submissions for a role click on the number in the unviewed column. This also
applies if you want to see talent in the viewed or selects column. Scheduled, Callback Selects,
Callbacks and Booked talent can be view on the Worksheet.
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Making Selects and Navigating your Submissions
1. To make your selects, simply click any of the numbers below an actors headshot.
2. You can also mark talent as a Direct to Callback by selecting the CB button.
3. Once done viewing a page, mark it as viewed.
4. You may switch between unviewed, viewed, and selected talent.
5. You may switch between the role you are viewing.
6. You can filter by a specific management companies who have submitted or public
submissions.
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Schedules - Scheduling Auditions
The scheduler is a great way to keep your auditions organized. You can create a schedule for your
project and add talent to specific times frames.
Accessing the Schedules of a particular project
Click the schedules button in the project-level navigation to access all of the schedules for a
particular project.
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The Creating New Schedule Page...
1. Select the date you'd like for the auditions (or callbacks)
2. Select whether the schedule is for a callback or audition.
3. Choose to build your timeframes or start with a default timeframe. (Default timeframe will
generate a blank schedule from 9:30-6:30 with 10 minute intervals. Build timeframe will allow you
to choose start time, end time, and intervals).
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Building Timeframes...
1. Select the role you want scheduled.
2. Choose how many people you'd like per timeslot.
3. Select which priority numbers you want scheduled. (Note all priority numbers are selected by
default. If all priority numbers are selected it will start scheduling with priority 1 talent).
4. Pick your starting time.
5. Pick how long you'd like each timeslot to be.
6. Click calculate to determine an end time based on the number of talent selected.
7. You may add another role to the same timeframe.
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Adding Breaks and New Timeframes to your Schedule...
1. Click here to view the schedule.
2. Click here to add another timeframe
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The Schedule
If you used Build Timeframes, your schedule will be autopopulated based on the criteria you
selected in the audition builder.
1. You can switch out scheduled talent by dragging the talent from the left side and dropping
them on the right
2. To add a selected talent to a schedule, drag them from the right and move them to the time you
want on the left.
3. Click here to send out audition times to the talent directly.
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The Schedule (continued)
1. A quick drop-down menu allows you to navigate to the 'Choose Schedule Date,' 'Audition
Builder,' and 'Worksheet' pages.
2. Add additional timeframes to the schedule.
3. Change view to Photos View, Confirmations View, Sub mission Note View, Casting Note View,
and List View.
4. Filtering by role.
5. Filter by priority number.
6. Change views on right side.
7. Expand all roles to view all selects.
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Worksheet
Here you can view information on all talent scheduled and/or auditioned for a project.
Layout
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Filter options
You can click on Talent, Rep, Role and Schedules to sort the Worksheet.
Talent name (click to reveal headshot)
Role Name
Callback / Booking buttons
Scheduled information
Confirmation information talent/rep.
Casting Note (Add/edit)
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Filtering
1. Filter Talent by Name
2. Filter by Representation.
3. Filter by Role Name
4. Filter by CB Selects / Booked Talent.
5. Filter by a specific schedule
6. Filter by confirmation status (confirmed, declined, etc.)
7. Filter by talent with messages or new messages only
8. Filter by talent with notes or picks by clients
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Reports
Using our Reports options helps you gather specific information for your projects.
Select the report type...
Select what kind of report you'd like from the dropdown menu.
Which project?
Select which project the report will generate from.
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Reports with more options...
Some reports have multiple options you can designate. Go ahead and set the options to meet
your criteria, then click print. A .pdf will be generated that you can then email or print.
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Casting Networks Inc. - Contact
Contact us:
Phone:
(323) 462-8200
(888) 265-7734
Fax:
(323) 462-8131
Sides Fax:
(323) 462-6470
Phone Support Hours:
Monday - Friday
9:30am - 6:30pm
Email:
[email protected]
Social Network:
United States (all regions)
Facebook.com/CastingNetworks
Twitter.com/CastingNetworks | @CastingNetworks
Casting Billboard
Facebook.com/CastingBillboard
Twitter.com/CNIBillboard | @CNIBillboard
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