Registration Guide For Undergraduate Students Semester 2, Academic Year 2014/2015

Registration Guide
For Undergraduate Students
Semester 2, Academic Year 2014/2015
January 2015
This page is left deliberately blank
Contents
Preamble:........................................................................................................................................ 2
1.
Photograph for Student Card ................................................................................................ 2
2.
Qualifying English Test (QET) ................................................................................................ 2
3.
Registration Procedures ......................................................................................................... 3
4.
Pre-Admission Medical Examination ..................................................................................... 5
5.
Tuition Grant .......................................................................................................................... 6
6.
Integrated Student Information System (MyISIS) ................................................................ 6
7.
NUS Email ................................................................................................................................ 6
8.
Registrar’s Office .................................................................................................................... 7
9.
Student Service Centre ........................................................................................................... 7
Annex 1: Information for International Students ..................................................................... 10
1.
International Undergraduate Students Orientation Briefing ........................................... 10
2.
Late Registration .................................................................................................................. 10
3.
Immigration and Checkpoint Authority of Singapore (ICA) – Student’s Passes .............. 10
Annex 2: Financial Matters.......................................................................................................... 12
1.
Tuition Grant ........................................................................................................................ 12
2.
Payment of Tuition Fees ...................................................................................................... 12
3.
Financial Assistance .............................................................................................................. 12
Annex 3: NUS Campus Map......................................................................................................... 14
Page 1 of 14
Preamble:
The purpose of this Registration Guide is to highlight the activities significant to the incoming
undergraduate student for completing the various formalities towards being officially registered as a
student of the National University of Singapore (NUS). You may wish to refer also to the following:



Registration website (nus.edu.sg/registrar/event/registration.html) for the latest deadlines of various
registration-related activities;
Freshman Guide (nus.edu.sg/oam/publication/freshmenguide), issued by the Office of Admission, for other
essential information relevant to new students; and
Office of Student Affairs website (nus.edu.sg/osa/iss) for helpful information for the International
Student.
If you have any queries, you may write to [email protected]
1.
Photograph for NUS Student Card
– to submit within two working days of acceptance of offer of admission, or by 7 January 2015,
whichever is earlier
You are required to submit your photograph within two working days of acceptance of offer of
admission, or by 7 January 2015, whichever is earlier. You can do so via the Online Photo Submission
System (myaces.nus.edu.sg/photoVerification/PhotoVerificationNewLoginServlet?hAction=newStudent ), which will be
accessible from 13 December 2014 onwards. Here, you will be able to check the required
specifications of the photograph you need to submit for making your NUS Student Card.
It is your responsibility to access this same system again two working days after you have submitted
your photograph to check whether it has been approved for use. Resubmission of a new photograph
(which meets the specifications) is required if your photograph is not approved.
Please be reminded that late submission of your photograph will delay the processing of your NUS
Student Card.
2.
Qualifying English Test (QET)
– QET will be held on 20 November 2014
Students who do not possess the necessary English Language qualifications will have to sit for the
Qualifying English Test (QET) set by the Centre for English Language Communication (CELC). You are
required to ascertain the following for yourself from information published at the QET website
(nus.edu.sg/registrar/event/registration-qet.html):
 whether you have met the criteria to be exempted from taking the QET;
 the objectives of the test; and
 the format of the test.
If you miss this test due to extenuating circumstances, you are required to sit for the next QET in July
2015. Please refer to the QET website for more details.
Page 2 of 14
3.
Registration Procedures
Overview of the Registration Procedures and Timelines:
Online Photo
Submission
& approval by 23
December 2014,
9.00am
Registration
(Part Two)
Accept Offer
& collection of NUS
Student Card
2 January 2015
9 to 15 Dec 2014
Registration
(Part One)
22 to 29 December
2014
In order to collect your NUS Student Card and complete Registration (Part Two) on 2 January 2015,
you are advised to follow the above timelines in completing the various procedures. Should you have
any difficulty in following the above timelines, please write to [email protected] for advice.
3.1. Registration (Part One)
– to be completed between 22 and 29 December 2014
You will need to access the Registration System (isisregpart1.nus.edu.sg/) with your Application Number
and the first eight digits of the Application PIN. The entire registration process consists of a few steps
which will take about 15 minutes. Figure 1 shows the screenshot when you have completed
Registration (Part One).
Figure 1: Screenshot upon Completion of Registration (Part One)
If you are under 18 years of age at the time of completing Registration (Part One), you must print the
following forms from the “Authorisation Requirements” section, which is found at Step 4 (see Figure
2), have your parent/guardian sign the forms and bring them to the Registrar’s Office for submission
on 2 January 2015, or at a date given by the Registrar’s Office for late offer cases.

Release of Liability – compulsory for all students

Authorisation of Medical Procedures – compulsory for international students only

Nomination of Local (Singapore-based) Representative – compulsory for international
students only
Page 3 of 14
Figure 2: Screenshot of the Authorisation Requirements
Upon completion of Registration (Part One), you will be issued the following (see Figure 3):
Figure 3: Screenshot of Confirmation Page for Completion of Registration (Part One)
Please note that these are personal and confidential information which you should not share with
anyone else. If you have forgotten your password but have not reset it yet, you can access the
Registration System (isisregpart1.nus.edu.sg/) (before 11 January 2015) to retrieve your password (see Figure
4). After 11 January 2015, you can seek help by sending an email to [email protected], stating your
full name and student number, as well as attach a scanned image of your NUS Student Card.
Alternatively, you may reset it through short message service (SMS). A step-by-step guide to use the
SMS service is accessible at the Computer Centre’s website (comcen.nus.edu.sg/services/mobile/nusnet-passwordreset-via-mobile/).
Figure 4: Screenshot of where to View your Student ID, PIN, NUSNET ID and Password
Page 4 of 14
3.2.
Registration (Part Two)
(a)
All students
– 2 January 2015
– at Registrar’s Office, University Hall, Lee Kong Chian Wing, Level 4 (see map on page 14)
You will report, in person, at the Registrar’s Office (2.00pm – 5.00pm) to collect your NUS
Student Card and have it activated on the spot. Please note that one day after completion of
Registration (Part Two), you will be able to bid for modules on the Centralised Online
Registration System (CORS) (nus.edu.sg/cors), and use your NUS Student Card to access NUS
facilities/systems as well as borrow books from the Library.
For identification purposes, you will need to bring your NRIC (Singaporeans or Permanent
Residents) / passport (International Students) and your letter of offer issued by the Office of
Admissions. In addition, if your are under 18 years of age, you are required to bring the
following forms (printed from the Registration System while completing Registration (Part One)),
duly completed and signed by your parent/guardian, for submission:
•
•
•
Release of Liability
Authorisation of Medical Procedures – compulsory for International Students
Appointment of Local (Singapore-based) Representative – compulsory for International
Students
International Students only
Besides your NUS Student Card, you will also receive the following documents:
• Original In-Principle Approval (IPA) Letter, with NUS stamp
• Appointment letter, with the date and time for application and collection of the Student’
Pass
Please read Annex 1 for information on Orientation Briefing, ICA’s Off-Site Exercise for the
application of Student’s Pass and other relevant instructions for International Students.
(b)
4.
Late offers
If you receive your offer from the Office of Admissions after 22 December 2014, please write to
[email protected] for advice. The Registrar’s Office will send an email on the
alternative date of collection of NUS Student Card and other registration-related instructions.
Pre-Admission Medical Examination
– to complete by 30 December 2014
– at University Health Centre, UHC (http://www.nus.edu.sg/uhc/healthservice/img/contact/MAPKRC.jpg)
As an admission condition, all incoming students are required to undergo a medical examination. The
University reserves the right to refuse your admission to or exclude you from any particular course of
study if you decline to undergo such health examinations or refuse any prescribed tests.
The medical examination may be done (i) by your own physician in Singapore; (ii) in your home
country or (iii) at the University Health Centre, UHC (nus.edu.sg/uhc/healthservice). If you choose to do (i) or
(ii), you will need to submit the completed prescribed medical report form and the original laboratory
and chest x-ray reports, written in ENGLISH. If you have done a similar health check not more than six
months before the time of registration, you must still complete and submit Part 1 of the prescribed
medical report form, together with documentary proof of the earlier medical examination, to UHC by
30 December 2014. University Health Centre shall review the exemption on a case by case basis and
reserve the right to refuse an exemption.
Medical report forms may be downloaded from, and appointments made at, the UHC’s website
(nus.edu.sg/uhc/healthservice/services/preexams.html). For enquiries, please write to [email protected]
Page 5 of 14
5.
Tuition Grant
– see Annex 2
The Singapore Government provides subsidies for the cost of undergraduate degree programmes at
NUS. This subsidy is known as the Tuition Grant. Information on the Tuition Grant is available from
the Office of Financial Aid in the Office of Admissions (nus.edu.sg/oam/financialaid/faq-moe.html) as well as on
the Ministry of Education (MOE) website (tgonline.moe.gov.sg/docs/TG-FAQ.pdf). More details on the Tuition
Grant can be found in Annex 2. For enquiries, please write to [email protected]
6.
Integrated Student Information System (myISIS)
myISIS (myisis.nus.edu.sg) is a single entry point for students to manage a wide range of student
transactions relating to academic, finance and personal information matters. To access myISIS, you
will need your NUSNET ID and NUSNET password which are released to you upon completion of
Registration (Part One). To help new students navigate within myISIS, the guides and other useful
resources are published at the NUS Student Portal (myportal.nus.edu.sg/studentportal/eservices/all/myisis.html).
7.
NUS Email
All students will have an email account at NUS that will be their official point of contact. It is your
responsibility to check your NUS email regularly and be aware of the latest notices/circulars that may
be posted on NUS Student Portal (myportal.nus.edu.sg/).
Please note that NUS email account will only be activated one day after you have completed
Registration (Part One). You may access your NUS email via the NUS home page (nus.edu.sg) by clicking
on “myEmail” located at the top right hand corner of the webpage as shown in Figure 5:
Figure 5: Screenshot - NUS Home Page
You will then be directed to the screen below, where you will need to navigate as shown in Figure 6
and sign-in using your NUSNET account which are released to you upon the completion of
Registration (Part One).
Figure 6: Navigation to NUS Email Sign-In Page
If you have forgotten your NUSNET password but have not reset it yet, you may re-access the
Registration System (isisregpart1.nus.edu.sg) before the system close on 11 January 2015 to retrieve the
information under Step 4 (see Figure 4).
If you have since change your NUSNET password, please email to [email protected] to reset the
password, stating your full name and student number, as well as attach a scanned image of your NUS
Student Card. Alternatively, you may reset it through short message service (SMS). A step-by-step
guide to use the SMS service is accessible at the Computer Centre website
(comcen.nus.edu.sg/services/mobile/nusnet-password-reset-via-mobile).
Page 6 of 14
8.
Registrar’s Office
The Registrar’s Office (nus.edu.sg/registrar) coordinates this Registration Exercise. During the critical
period of the start of the new Semester from 22 December 2014 to 12 January 2015, if you need
assistance on registration matters, you may email or call as follows:
Email:
Telephone:
9.
[email protected]
(65) 6516 2301
Student Service Centre
Throughout the year, the Student Service Centre (SSC) (nus.edu.sg/osa/ssc) serves as a convenient one-stop
contact point for you to obtain information and services related to academic/administrative student
records, tuition fees and financial matters. You may visit the SSC, or contact them, at:
Address:
Level 1, Yusof Ishak House
31 Lower Kent Ridge Road
Singapore 119078
Email via portal:
askstudentservice.nus.edu.sg
Telephone:
(65) 6516 1177
9.00am – 5.30pm (Monday to Thursday)
9.00am – 5.00pm (Friday)
except Public Holidays
Page 7 of 14
UNDERGRADUATE STUDENTS – SEMESTER 2, ACADEMIC YEAR 2014/2015
Annex 1
Information for International Students
1.
International Undergraduate Students Orientation Briefing by Office of Student Affairs
(OSA)
This will be held on:
Date
Time
Venue
: 7 January 2015, Wednesday
: 2.00pm
: Lecture Theatre 27 (Faculty of Science)
Students are also encouraged to read about upcoming events on OSA’s webpage (nus.edu.sg/osa/iss).
2.
Late Registration
All International Students are to register latest by 2 January 2015. If you are unable to do so, you are
required to apply for late registration. Please download and complete the “Application for Late
Registration Form” (share.nus.edu.sg/registrar/info/forms/Application-for-Late-registration-Form.pdf) and email it
together with your supporting documents to the Registrar’s Office at [email protected] by
Monday, 15 December 2014.
Late registration will be by appointment basis at the Registrar’s Office.
3.
Immigration and Checkpoint Authority of Singapore, ICA (http://www.ica.gov.sg/) –
Student’s Passes
All International Students will require a Student’s Pass (see Figure 7) issued by the Immigration and
Checkpoint Authority of Singapore (ICA) (ica.gov.sg) during your candidature in NUS. You should be
familiar with ICA’s requirements regarding Student’s Pass matters by checking ICA’s web-published
information on Student's Passes for University students (ica.gov.sg/page.aspx?pageid=325&secid=182).
Figure 7: Specimen of Student’s Pass
If your application is approved, ICA shall grant you an In-Principle Approval (IPA) letter. If you are
from a visa-required country (http://www.ica.gov.sg/services_centre_overview.aspx?pageid=252), the IPA letter will
be sent to you via email. This IPA letter will serve as your single-entry visa into Singapore.
You are advised to read the IPA letter and ICA’s communications to you carefully and prepare the
required documents/items ready for submission to ICA for your Student’s Pass application
(ica.gov.sg/page.aspx?pageid=325&secid=182#formalities).
Page 10 of 14
UNDERGRADUATE STUDENTS – SEMESTER 2, ACADEMIC YEAR 2014/2015
Annex 1
3.1. ICA’s Off-Site Exercise for Issuance of Student’s Passes
ICA has arranged for an offsite enrolment for the issuance of Student's Passes. You are required
to report for offsite enrolment accordingly to the schedule stipulated in your appointment letter
from ICA during the following periods:
Enrolment session:
Date:
9 January 2015
Time:
3.30pm
Venue:
Multi-Purpose Sports Hall 1, MPSH1
Issuance session:
Date:
20 January 2015
Time:
9.00am – 12.00pm and 2.00pm – 4.30pm
Venue:
Multi-Purpose Sports Hall 4, MPSH4
It is your responsibility to be prepared with the necessary information and duly completed forms
in preparation for both the above sessions in order to efficiently complete the formalities during
your scheduled appointment time. For the list of documents to bring, please refer to ICA
website (http://www.ica.gov.sg/page.aspx?pageid=325&secid=182). In addition, you must also print and sign
the Terms and Conditions of Student’s Pass (http://www.ica.gov.sg/data/resources/docs/Visitor%20Services/
Terms_and_Conditions_STP.pdf). Please follow all instructions issued in ICA’s communications to you, as
well as be familiar with ICA’s requirements regarding Student’s Pass matters and relevant eservices and forms managed by ICA (ica.gov.sg/e_services.aspx?pageid=313).
In addition, you may wish to explore the comprehensive summary on Student’s Pass matters
(nus.edu.sg/osa/ssc/services/students-pass) provided by the SSC as part of their wide-ranging suite of
services for NUS students.
If you have not been scheduled for this offsite exercise, or you are unable to honour the
appointment issued to you by ICA, you are required to call in person at ICA for completion of
Student’s Pass formalities by making an e-appointment (eappointment.ica.gov.sg/ibook/index.do) directly
with ICA.
3.2. Additional Medical Examination for Student’s Pass Application
The issuance of the Student’s Pass is subject to the outcome of a medical examination. Students
who fail to fulfil the medical requirements will not be issued with a Student’s Pass.
The medical examination may be done in your home country if you have never resided in
Singapore on any long term immigration passes previously. However, it must be done using
ICA’s prescribed medical report form (ica.gov.sg/data/resources/docs/Visitor%20Services/MedicalReport.pdf), and
submitted with the relevant laboratory reports for the HIV test and x-ray. An official translation
of the laboratory reports is required if it is not in the English language. At the time of
submission, the laboratory reports must not be more than three months from the date of issue.
You may also opt to have this medical examination (together with the Pre-Admission Medical
Examination) done at the University Health Centre (UHC) (nus.edu.sg/uhc/healthservice). If you choose
to do this, you need to note that the results of the various laboratory tests will only be ready for
collection after five working days. It will be your responsibility to plan the timing of your
medical examination such as to have all necessary documents in good time for your appointment
with ICA for the Enrolment session.
If you are residing in Singapore on any other long term immigration passes currently, you are
required to undergo the medical examination in Singapore, if the medical examination is done
more than two years ago.
3.3. Enquiries
If you have any queries regarding immigration issues and Student’s Pass matters, you may wish
to first check out ICA’s FAQs (ifaq.gov.sg/ica/apps/fcd_faqmain.aspx). Alternatively, you may wish to write
to [email protected]
Page 11 of 14
UNDERGRADUATE STUDENTS – SEMESTER 2, ACADEMIC YEAR 2014/2015
Annex 2
Financial Matters
1.
Tuition Grant
The Tuition Grant is provided for every student who is a Singapore Citizen. When completing
Registration (Part One), you need to print the Tuition Grant form and mail the duly completed and
signed form to the following by 30 January 2015:
Office of Financial Aid c/o Office of Admission,
National University of Singapore,
University Town Stephen Riady Centre,
2 College Avenue West, #01-03,
Singapore 138607
If you are 21 years old and above, you may sign the form yourself; otherwise, your parent/guardian
will have to sign instead. Students who do not submit the completed form by the stipulated deadline
will be charged the non-subsidised fees by NUS (nus.edu.sg/registrar/edu/UG/fees.html).
When completing Registration (Part One), Singapore Permanent Residents and International
Students need to indicate if you wish to apply for the Tuition Grant by completing the Tuition Grant
Option Form, but you need not print it for submission. Instead, if you wish to apply for the Grant, you
will have to submit an online application via the Ministry of Education (MOE) website
(tgonline.moe.gov.sg/tgis/normal/index.action) by 21 January 2015. Students who do not apply and complete
execution of the Tuition Grant Agreement within the period scheduled by MOE will be charged the
non-subsidised tuition fees by NUS.
You may view MOE’s circulars on Tuition Grant by clicking on the appropriate links that follow:



Singapore Citizens (share.nus.edu.sg/registrar/student/info/MOE-TG-AY2014-SC.pdf)
Singapore Permanent Residents & International Students (share.nus.edu.sg/registrar/student/info/MOETG-AY2014-PRIS.pdf)
Singapore Permanent Residents & International Students who have received Tuition Grant for
their diploma programmes (share.nus.edu.sg/registrar/student/info/MOE-TG-AY2014-PRIS-Supplemental.pdf)
For queries, please write to the Office of Financial Aid at [email protected]
2.
Payment of Tuition Fees
In line with the government’s efforts to promote electronic payment, all students are requested to
pay their fees through GIRO. The process to apply for payment by GIRO (Debit Bank Account) is as
follows:


Access myISIS (myisis.nus.edu.sg - Self-Service > Campus Finances > Maintain Bank Accounts >
Debit Bank Account Details section > Add a new Debit Bank Account) and follow the
instructions to complete the form.
Submit the printed completed form on Registration Day or to the Student Service Centre by
Tuesday, 13 January 2015. The Form is to be submitted by the due date or within three
weeks of submission of bank details online, whichever is earlier.
Fees are to be paid before a stipulated deadline, failing which a late fee would be imposed. Please
refer to the Office of Financial Services website (nus.edu.sg/finance/NoticeonPaymentofFees.html) for
information on payment deadlines as well as the mode of payment.
For queries, please write to the Office of Financial Services at [email protected]
3.
Financial Assistance
The Office of Financial Aid (nus.edu.sg/financialaid) in the Office of Admission administers the various
financial assistance schemes available to NUS undergraduates. A summary of some of the schemes is
listed below:
Page 12 of 14
UNDERGRADUATE STUDENTS – SEMESTER 2, ACADEMIC YEAR 2014/2015
Annex 2
3.1. Application for Tuition Fee Loan (TFL) Scheme (optional)
Students who wish to apply for the Tuition Fee Loan scheme can choose either of two banks, DBS
Bank or OCBC Bank. The loan application form can be downloaded from the Office of Financial
Aid website (nus.edu.sg/oam/financialaid/loans/financial-loans-tuitionfee.html).
The deadline for submitting the loan application form is 17 January 2015.
3.2. Application for Central Provident Fund (CPF) Education Scheme (optional)
Singapore Citizens who wish to apply for the use of CPF savings under the scheme are required
to apply online through the CPF website (mycpf.cpf.gov.sg/Members/Gen-Info/Features/CPFEdn_Scheme.htm).
Students who wish to apply for the CPF Education Scheme with effect from Semester 1 of
AY2014/15 may do so between 2 to 27 December 2014.
3.3. Post-Secondary Education Account Scheme (for Singapore Citizens)
Singapore Citizens who have funds in their Post-Secondary Education Account (PSEA) are
permitted to utilize the funds for payment of tuition fees and miscellaneous student fees (MSF),
Ridge View Residential College Programme or University Town College Programme or University
Scholars Programme college (accommodation and meal) fees as well as enrichment programmes
approved and endorsed by the University. Interested applicants may submit the Standing Order
form to the Office of Financial Aid between 1 and 12 December 2014. Please refer to the
Office of Financial Aid website (nus.edu.sg/oam/financialaid/loans/financial-loans-post-secondary.html) for
further details.
3.4. Disbursement of Financial Aid Funds
Disbursement of financial aid funds is subject to students’ fulfilment of all the loan and/or
bursary requirements. The financial aid funds will first be used to clear all outstanding tuition
fees, MSF and hostel fees (if applicable) before any balance is credited to students’ bank account.
Students must update their Credit Bank Account Details and Payment Address via myISIS for any
balance to be credited to their bank account. More information on the Credit Bank Account
Details and Payment Address can be found at the FAQ section of the Office of Financial Services
website (nus.edu.sg/finance/FAQStudentFinanceMatters.html).
For queries, please write to the Office of Financial Aid at [email protected]
Page 13 of 14
UNDERGRADUATE STUDENTS – SEMESTER 2, ACADEMIC YEAR 2014/2015
Annex 3
NUS Campus Map
The NUS campus map is available online at the NUS website (nus.edu.sg/campusmap/pdf/nus_kent_ridge_coloured.pdf).
The location of the Registrar’s Office, MPSH1 and MPSH4, University Health Centre and Student Service
Centre are indicated below:
Page 14 of 14
Registrar’s Office
National University of Singapore
University Hall
Lee Kong Chian Wing
#UHL-04-01
21 Lower Kent Ridge Road
Singapore 119077
`