2014 December EOC Training For Campus Testing Coordinators

2014 December
EOC Training
For Campus Testing Coordinators
Disclaimer

This training presentation does not take the place of
reading the appropriate manuals

Information about the Texas student assessment
program is available on TEA’s Student Assessment
Division website at
http://www.tea.state.tx.us/student.assessment

TestHound™, a trademark of Education Advanced
makes every effort to ensure the accuracy of the
materials contained herein. TestHound™ make no
warranties — either express or implied regarding the
contents of this presentation.
STAAR (EOC) Testing Calendar
 December
1, 2014 – ENG I
 December
3, 2014 – ENG II
 December
1st – 5th, 2014 – Algebra I,
Biology, US History
3
Test Security
And
Proper testing
procedures
Test Security

Test Security is accounting for all secure materials and confidential
examinee information before, during and after testing

Store secure materials in locked storage

Maintain inventory and shipping records for five years

Storing student authorization forms in a secure location prior to
testing

Destroying all student authorizations, charts, scratch/graph paper
used during testing

Keeping materials secure at all times until they are returned to
the testing contractor

For more information on test security, refer to the Test Security
Supplement
 http://www.tea.state.tx.us/student.assessment/security/
Confidentiality Requirements

Maintaining confidentiality involves protecting all contents of state
assessments and secure test materials

All testing personnel must be trained and sign an oath

For online testing, all testing personnel must accept a statement of
confidentiality when accessing the Assessment Management System

All tests must be administered according to the manual

No person may view, reveal or discuss test content

No person may duplicate, print, record or capture test content

No person other than the examinees may work problems or respond to
test items

Oral test administrators must sign an additional portion of the security
oath
STAAR Time Limits

Time starts when test directions are completed

Four hours (or 5 hrs. for ENG I & ENG II) must be allowed for test sessions.

ALL responses must be filled in on the answer document by the end of the
allowed time period.

Students who have not completed their tests within the allowed time period
MUST submit what they have completed. An uncompleted student answer
document becomes a Test Administrator Irregularity for not actively
monitoring.

STOP the clock AND document on the seating chart:


Medical breaks required by a student

Emergencies which affect students’ ability to continue testing

Lunch

Relocating from one testing location to another
Do NOT stop the clock for:

Restroom breaks

Snack breaks

Stretch or mental breaks or sleeping
Penalties for Prohibited Conduct
 Reprimand
 Placement
of restrictions on a Texas
educator certificate
 Suspension
 Revocation
of a Texas educator certificate
or cancellation of a Texas
educator certificate
Non-Certified Personnel
 Non-certified
personnel must be under
the supervision of certified personnel
in order to administer a state
assessment
 Non-certified personnel must be
trained and sign an oath
Testing Irregularities


Serious Irregularities can include:

Cheating

Tampering with examinee responses

Viewing secure test material

Discussing secure test content

Scoring tests

Duplicating, recording or electronically capturing tests
Procedural Irregularities can include:

Leaving a test session unattended

Leaving secure online tests open and visible

Failure to remove or cover all instructional displays

Failure to provide examinee with the correct student authorization
Reporting Irregularities


Serious Irregularities

Contact TEA immediately

Complete online incident report form

Collect signed and dated statements from individuals
involved
Procedural Irregularities

Complete online incident report form within 10 working days

Individual statements are not required
Test Directions &
Testing
Responsibilities
Test Directions
Guide to the Test Administration Directions – pp.41-43

ALG I, BIO, US HIST – p 65
 Must

ENG I & ENG II – p 45
 Must

provide dictionaries
STAAR-L ALG, BIO & US HIST – p 85
 Must

provide calculators for ALG I & BIO
provide calculators for STAAR L ALG I & BIO
Oral Administration Appendix – p 101
13
Training Checklist for Campus Testing
Coordinators

Schedule Training

Distribute Manuals

Prepare and Conduct Training

For online testing, study the Assessment Management System User’s Guide

http://www.texasassessment.com/guide

Schedule test sessions according to the calendar of events for both paper and online
EOC

Prepare rosters for testing and ensure that students are appropriately placed

Prepare for testing with accommodations

Prepare ELLS for testing with linguistic accommodations

Ensure that the testing environment is prepared before testing

For online testing, ensure that campuses have set-up sessions and generated the
student and proctor authorizations

Ensure seating charts are ready for each test session

Ensure campuses adhere to time limit requirements for testing

Ensure that campuses receive, prepare, distribute, inventory and return all secure
materials
Test Administrator Responsibilities

Maintaining security of test materials

Post a testing do not disturb sign

Remove instructional displays

The use of cell phones and electronic devices are prohibited

Must complete seating charts

Monitoring actively at all times

Reporting any suspected violation of test security to the campus coordinator

One test administrator for every 30 students

Actively monitor test sessions

Ensure that examinees are working actively on the test

Ensure that examinees are seated and do not talk

Remind students to record their answers on the answer document for paper
administrations

Alert students periodically of the time remaining

Examinees who finish early may read a book or leave the testing room

Must hold a valid Texas educator certificate/permit OR be under the supervision of
a professional who does
Prepare for and Monitor Online Testing

Set-up and manage test sessions

Instructions can be found in the Assessment Management System User’s Guide

http://www.texasassessment.com/guide

Update student demographic information in the Assessment Management System

Create role-specific accounts for campus personnel and technology staff

Print student authorizations

Print proctor authorizations for oral administrations

MUST Provide pencils (all tests), scratch paper (all tests) and graph paper (math test)

Graph paper may be printed from http://www.texasassessment.com/downloads

Each examinee MUST be provided a graphing calculator on the Algebra I EOC (memory
cleared)

Examinees MUST be provided four-function, scientific, or graphing calculators for the
Biology EOC (ratio 1 calculator to 5 students)

Examinees MUST be provided dictionaries (thesauruses – district option) for the English
I and English II EOCs.

Start test session, help examinees log into test, monitor test session

Resume examinee’s tests following a lunch break or restroom break

Headphones are required for STAAR L test sessions
Allowable Procedures
& Testing
Accommodations
Allowable Procedures

The following procedures are allowable for all students. NO documentation is
recorded on the answer document.

Signing or translating test administration directions

Reading test out loud to self

Reading aloud or signing the personal narrative, expository, literary, or
persuasive writing prompt to any student who requests this assistance.

Scratch paper

Minimizing distractions

Colored overlays

Magnifying devices

Blank place markers

Highlighters, colored pencils,
or crayons

Allowing individual and small-group administrations

Reminding students to stay on task
Testing Accommodations
For more information on accommodations for students please visit:
http://tea.texas.gov/Student_Testing_and_Accountability/Testing/Student_
Assessment_Overview/Accommodation_Resources/2015_Accommodations_fo
r_Students_with_Disabilities_Taking_State_Assessments/
Oral Administration
Appendix B: page 101

TA’s administering an OA will receive additional training.

Be familiar with all content-specific terms and symbols
contained in the test

Campus Testing Coordinator will tell each TA the level of
support each student should receive, and IF the student
can request a change in the level of support during
testing.
 Entire
Test (Test Administrator reads all Q & A)
 Student
Request (Test Administrator reads Q & A at
student request)
Oral Administration continued
Appendix B: page 101

TA’s may read aloud words, phrases, or sentences in the test
questions and answer choices as many times as needed. Reading
Passages may NEVER be read & ONLY the writing prompt may be read
on the writing section, NEVER the revising and editing questions and
answers.

Required reference materials may be read aloud to a student for all
tests (as applicable)

TA’s can NOT rephrase, clarify, or interpret any test content

TA’s must keep voice inflection neutral, although words that are
boldfaced, italicized, or PRINTED IN CAPITAL LETTERS must be
emphasized

TA’s sign the final signature on their oath following completion of an
oral Administration or transcription
ELL Accommodations

For all tests, ELLs may be helped to understand the “SAY”
directions that introduce test sections or item formats.
The TA is allowed to:
 Paraphrase,
translate, repeat, read directions aloud
 The
“SAY” directions assume students have been told
in advance
 1)
that they can receive this help, and
 2)
what linguistic accommodations they can receive
Linguistic Accommodation Summary - EOC
Subject/Course Area
STAAR
STAAR-L
STAAR Modified
Mathematics,
Science,
Social Studies
BD XT
BD XT
CE RA
BD XT
CE RA
BG OT
Reading,
Writing
XT
CP CS
n/a
(no STAAR L)
XT
CE RA
OT
*STAAR-L is only available ONLINE, no paper versions.
BD
BG
CE
CP
CS
OT
RA
XT
Bilingual Dictionary
Bilingual Glossary
Clarification in Eng – Eligible Words
Clarification in Eng – Eligible Words in Writing Prompts
Clarification in Eng – Eligible Words in Short-Answer Reading Qs
Oral Translation
Reading Aloud of Eligible Text
Extra Time (same day)
23
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