RURAL AFFAIRS COMMITTEE MEETING Open Meeting Agenda Date:

RURAL AFFAIRS COMMITTEE MEETING
Open Meeting Agenda
Date:
Wednesday, November 19, 2014
Time:
1:00 pm
Location:
RDCK Board Room, 202 Lakeside Dr., Nelson, BC
Members:
Director Andrew Shadrack
Director Garry Jackman
Director John Kettle
Director Larry Binks
Director Ramona Faust
Director Ron Mickel
Director Hans Cunningham
Director Walter Popoff
Director Gordon Zaitsoff
Director Paul Peterson
Director Andy Davidoff
In Attendance:
Sangita Sudan
Joe Chirico
Uli Wolf
Angela Lund
Stuart Horn
Directors will have the opportunity to participate in the meeting electronically. Proceedings are
open to the public.
Pages
1.
CALL TO ORDER
2.
ADOPTION OF THE AGENDA
RECOMMENDATION:
The agenda for the November 19, 2014 meeting be adopted as circulated.
3.
DELEGATIONS
1
Marion Cutler - Item 4.4
4.
PLANNING & BUILDING
4.1
BUILDING BYLAW CONTRAVENTION – HALLERAN
9 - 12
File #: 3135-20-D-786.1586.090 BP7645
1103 C Avenue, Kaslo, BC
(William Halleran)
Area D
i) The Committee Report dated October 29, 2014 from Peter Southin,
Building/Plumbing Official, re: Building Bylaw Contravention for property
legally described as Lot 9, Block 11, District Lot 403, Kootenay District,
Plan NEP553 (Halleran), has been received.
RECOMMENDATION:
The Secretary of the Regional District of Central Kootenay be directed to
file a Notice at the Land Title Office in Kamloops, British Columbia,
stating that a resolution has been made under Section 57 of the
Community Charter by the Regional District Board relating to land at
1103 C Avenue, Kaslo, Electoral Area D, currently owned by William
Terrance Halleran, legally described as Lot 9, Block 11, District Lot 403,
Kootenay District, Plan NEP553, and that further information respecting
the resolution may be inspected at the office of the Regional District of
Central Kootenay on normal working days during regular office hours.
4.2
BUILDING BYLAW CONTRAVENTION – MARZICOLA
File #: 3135-20-E-707.6069.000
6340 Sunshine Drive, Balfour, BC
(Michael, Antonio & Joseph Marzicola)
Area E
i) The Committee Report dated October 23, 2014 from Sam Ellison,
Building/Plumbing Official, re: Building Bylaw Contravention for property
legally described as Block D, District Lot 1313, Kootenay District, Plan
1040 except Parcel 1 (Explanatory Plan 39168I) and Plans NEP64349
2
13 - 17
and NEP64638 (Marzicola), has been received.
RECOMMENDATION:
The Secretary of the Regional District of Central Kootenay be directed to
file a Notice at the Land Title Office in Kamloops, British Columbia,
stating that a resolution has been made under Section 57 of the
Community Charter by the Regional District Board relating to land at
6340 Sunshine Drive, Electoral Area E, currently owned by Michael
Angelo Marzicola, Antonio Oreste Marzicola and Joseph Samuel
Marzicola, legally described as Block D, District Lot 1313, Kootenay
District, Plan 1040, except Parcel 1 (Explanatory Plan 39168I) and Plans
NEP64349 and NEP64638, and that further information respecting the
resolution maybe inspected at the office of the Regional District of
Central Kootenayon normal working days during regular office hours.
4.3
BUILDING BYLAW CONTRAVENTION – BONIN
File #: 3135-20-G-5860.120
6654 Zeeben Road, Ymir, BC
(Patrick David Bonin)
Area G
i) The Committee Report dated August 27, 2014 from Lee Voykin,
Building/Plumbing Official, re: Building Bylaw Contravention for property
legally described as Lot 2, District Lot 1242, Kootenay District, Plan
EPP15733 (Bonin), has been received.
RECOMMENDATION:
The Secretary of the Regional District of Central Kootenay be directed to
file a Notice at the Land Title Office in Kamloops, British Columbia,
stating that a resolution has been made under Section 57 of the
Community Charter by the Regional District Board relating to land at
6654 Zeeben Road, Ymir, Electoral Area G , currently owned by Patrick
David Bonin, legally described as Lot 2, District Lot 1242, Kootenay
District, Plan EPP15733, and that further information respecting the
resolution may be inspected at the office of the Regional District of
Central Kootenay on normal working days during regular office hours.
3
18 - 22
4.4
BUILDING BYLAW CONTRAVENTION – CUTLER
23 - 26
File #: 3135-20-H-707.21497.080
6160 Lancaster Road, Winlaw, BC
(Edward and Marion Cutler)
Area H
i) The Committee Report dated October 14, 2014 from Sam Ellison,
Building/Plumbing Official, re: Building Bylaw Contravention for property
legally described as Lot 8, District Lot 3816, Kootenay District, Plan
1075(Cutler), has been received.
RECOMMENDATION:
The Secretary of the Regional District of Central Kootenay be directed to
file a Notice at the Land Title Office in Kamloops, British Columbia,
stating that a resolution has been made under Section 57 of the
Community Charter by the Regional District Board relating to land at
6160 Lancaster Road, Electoral Area H, currently owned by Edward
Charles Cutler and Marion Carol Cutler, legally described as Lot 8,
District Lot 3816, Kootenay District, Plan 1075, and that further
information respecting the resolution may be inspected at the office of the
Regional District of Central Kootenay on normal working days during
regular office hours.
5.
ENVIRONMENTAL SERVICES
5.1
COMMUNITY WORKS FUND CONTRACT AMENDMENT- THE
INGHAM ARTS & CULTURE CENTRE - BUILDING RETROFIT &
UPGRADES
File #: 1850-20-CW-95
Building Retrofit & Upgrades
Area A/C
i) The Committee Report dated October 14, 2014 from Tanji Zumpano,
Water Services Liaison, re: Community Works Fund Contract
Amendment - The Ingham Arts & Culture Centre - Building Retrofit
& Upgrades, has been received.
RECOMMENDATION:
4
27 - 31
That the Community Works Fund contract amendment request for The
Ingham Arts & Culture Centre - Building Retrofit and Infrastructure
Upgrades project BE APPROVED for disbursement from the following
Community Works Funds for 2014:
- Electoral Area A in the amount of $10,000
- Electoral Area C in the amount of $10,000
5.2
COMMUNITY WORKS FUND APPLICATION - BALFOUR
RECREATION COMMISSION COMMUNITY FACILITIES ENERGY
UPGRADE
32 - 40
File #: 1850-20-CW-105
Energy Upgrade
Area E
i) The Committee Report dated November 3, 2014 from Tanji Zumpano,
Water Services Liaison, re: Community Works Fund Application - Balfour
Recreation Commission Community Facilities Energy Upgrade, has been
received.
RECOMMENDATION:
That the Community Works Fund application for the Balfour Recreation
Commission Community Facilities Energy Upgrade project in the amount
of $59,975 BE APPROVED for disbursement from Community Works
Funds allocated to Electoral Area E for the year 2014.
5.3
COMMUNITY WORKS FUND APPLICATION - BALFOUR SENIORS
HALL ENERGY UPGRADE
File #: 1850-20-CW-111
Energy Upgrade
Area E
i) The Committee Report dated November 3, 2014 from Tanji Zumpano,
Water Services Liaison, re: Community Works Fund Application - Balfour
Senior Hall Energy Upgrade, has been received.
RECOMMENDATION:
That the Community Works Fund application for the Balfour Seniors Hall
5
41 - 52
Energy Upgrade project in the amount of $36,442 BE APPROVED for
disbursement from Community Works Funds allocated to Electoral Area
E for the year 2014.
5.4
COMMUNITY WORKS FUND APPLICATION - TAGHUM COMMUNITY
SOCIETY - TAGHUM HALL ENERGY RETROFIT
53 - 62
File #: 1850-20-CW-113
Energy Retrofit
Area E/F
i) The Committee Report dated November 3, 2014 from Tanji Zumpano,
Water Services Liaison, re: Community Works Fund Application Taghum Community Society - Taghum Hall Energy Retrofit, has been
received.
RECOMMENDATION:
That the Community Works Fund contract amendment request for the
Taghum Hall Energy Retrofit project in the amount of $67,000 BE
APPROVED for disbursement from the following Community Works
Funds for 2014:
- Electoral Area E in the amount of $17,000
- Electoral Area F in the amount of $50,000
5.5
COMMUNITY WORKS FUND APPLICATION - CLAYTON CREEK
IMPROVEMENT DISTRICT WATER SYSTEM UPGRADE
File #: 1850-20-CW-112
Water System Upgrade
Area F
i) The Committee Report dated October 29, 2014 from Tanji Zumpano,
Water Services Liaison, re: Community Works Fund Application - Clayton
Creek Improvement District Water System Upgrade, has been received.
RECOMMENDATION:
That the Community Works Fund application for the Clayton Creek
Improvement District Water System Upgrade project in the amount of
6
63 - 78
$46,000 BE APPROVED for disbursement from Community Works
Funds allocated to Electoral Area F for the year 2014 SUBJECT TO
submission of the approved construction permit from Interior Health.
5.6
COMMUNITY WORKS FUND APPLICATION - RDCK NORTH SHORE
HALL RECREATIONAL INFRASTRUCTURE UPGRADE
File #: 1850-20-CW-114
Infrastructure Upgrade
Area F
i) The Committee Report dated November 3, 2014 from Tanji Zumpano,
Water Services Liaison, re: Community Works Fund Application - RDCK
North Shore Hall Recreational Infrastructure Upgrade, has been
received.
RECOMMENDATION:
That the Community Works Fund application for The North Shore Hall
Recreational Infrastructure Upgrade project in the amount of $200,000
BE APPROVED for disbursement from Community Works Funds
allocated to Electoral Area F for the year 2014.
6.
COMMUNITY SERVICES
No Items
7.
RURAL ADMINISTRATION
7.1
RDCK BOARD RESOLUTION 498/14
File #: 3135-20-F-707-6738-860 BP20710 & BP20626
3045 Keniris Road
(Iris Annie Turner)
Area F
The RDCK Board would like to rescind resolution 498/14 and replace it.
RECOMMENDATION:
The Secretary of the Regional District of Central Kootenay be directed fo
file a Notice at the Land Title Office in Kamloops, British Columbia,
7
79 - 88
stating that a resolution has been made under Section 57 of the
Community Charter by the Regional Board relating to land at 3045
Keniris Road, Electoral Area F, currently owned by Iris Annie Turner,
legally described as Lot A, District Lot 4396, Kootenay District, Plan
EPP26066, and that further information respecting the resolution may be
inspected at the offfice of the Regional District of Central Kootenay on
normal working days during regular office hours.
8.
ADJOURNMENT
RECOMMENDATION:
The meeting be adjourned at ______
8
Regional District of Central Kootenay
Box 590, 202 Lakeside Drive, Nelson/ BC V1L 5R4
/Telephone (250) 352-6665
Web: www.rdck.bc.ca
Email: [email protected]
BC Toll Free 1-800-268-7325
Fax: (250)352-9300
BY REGISTERED MAIL
Date October 30, 2014 File: 3135-20-D-786.1586.090 BP7645
REGISTERED OWNERS:
William Halleran
PO Box 684
KasloBCVOGlMO
SUBJECT:
Bylaw contravention on property legally described as: Lot 9 Block 11 District Lot 403
CIVIC ADDRESS:
1103 C Avenue/Kaslo
Kootenay District Plan 553
The Rural Affairs Committee members (RAC) hereby invite you to attend and address their meeting. The next meeting
date is as follows:
Date: November 19, 2014
Time: Delegations will be received beginning at 1:00 pm. Please enter the Boardroom and be seated in the
gallery seating to wait until your item is called to be dealt with by the Committee. (Maximum 15
minutes for each delegation)
Location: RDCK Boardroom [entrance at front of building) 202 Lakeside Drive/ Nelson/ BC
At this time committee members will consider making a recommendation to the Regional District Board to direct the
Secretary to file a Notice, in the Land Title Office under Section 57 of the Community Charter, against the above noted
property.
Please advise in advance whether you and/or a representative, who may be legal council/ will be present at the Rural
Affairs Committee meeting by contacting the Legislative and Committee Clerk at 250 352 8160 or by email
[email protected] no less than 3 business days prior to the meeting.
Should you prefer not to attend the RAC meeting and have no objection to the filing of the subject Notice, please sign
and return the attached statement in the stamped, self-addressed envelope. All owners named on the statement must
sign this statement. This will allow the secretary to proceed with filing of the Notice against your property in the Land
Title Office. A copy of the Notice will be forwarded for your records.
Acopyofthe building official's report relative to your property is attached for your reference/ as well as a copy of
Section 57 of the Community Charter.
In order to avoid a Notice on Title, you must contact the building department to resolve concerns noted in the building
official's report no later than 2 business days prior to the meeting. For specific building inspection inquiries respecting
the above/ you may contact the writer at either 1-800-268-7325 or 250-352-8156.
Yours truly,
Building Official
Enclosures
CC: Electoral Area D Director
9
REGIONAL DISTRICT OF CENTRAL KOOTENAY
FILING OF SECTION 57 NOTICE
Building / Plumbing Official
Regional District of Central Kootenay
Box 590
202 Lakeside Drive
NELSON, BC
V1L5R4
1, William HaHeran, hereby confirm that I have no objection to the Secretary of the
Regional District of Central Kootenay filing a Notice in the Land Title Office under Section
57 of the Community Charter against our/my property legally described as Lot 9 Block 11
District Lot 403 Kootenay District Plan 553.
DATE William Halleran
10
REGIONAL DISTRICT OF CENTRAL KOOTENAY
NOTICE ON TITLE REQUEST
Amended
DATE OF REPORT:
October 29 2014
DATE & TYPE OF MEETING:
November 19 2014 Rural Affairs Committee
Peter Southin/ Building Official
AUTHOR:
FILE:
REGISTERED OWNERS:
3135-20-D-786.1586.090 BP7645
CIVIC ADDRESS:
LEGAL DESCRIPTION:
1103 C Avenue/ Kaslo
William Terrance Haileran
Lot 9 Block 11 District Lot 403 Kootenay District Plan 553
SECTION 1: BUILDING BYLAW CONTRAVENTION
To carry out the work in compliance with the Building Code.
SECTION 2: BACKGROUND /ANALYSIS
Decembers, 2005:
Permit # 670 was issued to construct an accessory building. As the foundation
was poured without inspections and prior to a permit being issued an Engineers
report was noted as being required on the plans and for the Building Permit.
November 27, 2008:
A first expiry notice was sent out to the registered owner Mr. William Halleran.
The notice requested that the owner contact Building Official, Bob Middleton to
arrange for an inspection. No contact was received.
December 12, 2008:
A final Expiry Notice was sent to the registered owner stating that contact had
not been made upon receipt of the first notice.
December 16, 2008:
Mr. Middleton attended the site to update the file and noted that no inspections
had been called for and the building appeared to be completed. It was also noted
that no one was at the site at the time of the inspection.
December 23, 2008:
Mr. Middleton updated the file to include the requirement for engineering for
the building as noted on the plans and building permit. It as also noted the guard
rails on the upper level must be 42' high. No further contact was received from
the owner.
May 8,2013:
Another Final Expiry Notice was sent to the registered owner by Peter Southin,
Building/Plumbing Official. Mr. Southin sent the notice out after reviewing the
file forwarded to him from the Nelson RDCK office. The expired permit was given
a new building permit number following implementation of the Prospero system
and is now referenced under permit BP7645.
February 24, 2014:
No further contact was received received from the registered owner and Peter
Southin prepared a Notice on Title request for the Rural affairs Committee.
October 29, 2014:
Mr. Southin revised the report to be resent to the Rural Affairs committee. Mr.
Halleran had been in contact with the RDCK area D Director Andy Shadrack and
RDCK staff but an application for a building permit has not been received. Mr.
Halleran had stated that he had put an application form under the door of the
inspector's office in Kaslo but Mr. Southin never received the application. Mr.
SouthEn did talk to Mr. Halleran about the application and Mr. Halleran stated he
would fill out another one and drop it off with the Village of Kaslo Staff.
11
Page 2
SECTIONS: DETAILED ANALYSIS
a. Financial Considerations - Cost and Resource Allocations:
In keeping with past practice/ and further to Building Bylaw Section 22, the following estimate of
penalties and costs are provided:
Notice on Title Removal Fee
750.00
RDCK Building Permit Fee based on construction remaining or total construction in
100.00
the case of a Stop Work Order
Penalty as per Clause 22.3 of Building Bylaw (25% of the Building Permit Fee)
N/A
Minimum $200.00
b. Legislative Considerations (Applicable Policies and/or Bylaws):
1. Section 57 Community Charter;
2. BC Building Code;
3. RDCK Policy No. 400-01-03 Action for Compliance - Notice on Title Procedures;
4. Building Bylaw Contravention - This contravenes RDCK Building Bylaw 2200,4.3 It is the full and sole
responsibility of the owner (and where the owner is acting through a representative, the
representative) to carry out the work, in respect of which a permit is issued under this Bylaw/ in
compliance with the Building Code, this Bylaw and other applicable enactments respecting safety.
SECTION 4: OPTIONS & PROS / CONS
1. Do not accept recommendation as presented; the property will remain in contravention of the BC
Building Code and RDCK Building Bylaw.
2. Accept recommendation as presented - file Notice on Title.
SECTIONS: RECOMMENDATION(S) TO THE BOARD
The Secretary of the Regional District of Central Kootenay be directed to file a Notice at the Land Title
Office in Kamloops, British Columbia, stating that a resolution has been made under Section 57 of the
Community Charter by the Regional District Board relating to land at 1103 C Avenue, Kaslo Electoral Area
D / currently owned by William Terrance Halleran / legally described as Lot 9, Block 11 District Lot 403
Kootenay District Plan NEP553 / and that further information respecting the resolution may be inspected
at the office of the Regional District of Central Kootenayon normal working days during regular office
hours.
Respectfully submitted/
Peter Southin, Building Official
CONCURRENCE Initials:
CAO
's^\
General Manager of Development Services
co
12
Regional District of Central Kootenay
Box 590, 202 Lakeside Drive, Nelson, BC V1L 5R4
Web: www.rdck.bc.ca
.Telephone (250) 352-6665
BC Toll Free 1-800-268-7325
BY REGISTERED MAIL
Email: [email protected]
Fax: (250) 352-9300
Date October 30, 2014
File: 3135-20-E-707.6069.000
REGISTERED OWNERS:
Michael Angela Marzicola
Box 126
BalfourBCVOGlCO
Antonio Oreste Marzicola
Joseph Samuel Marzicola
5999 Highway 3A
Nelson BCV1L6R6
5256 Callbeck Road
Nelson BCV1L6S4
SUBJECT: Bylaw contravention on property legally described as: Block D District Lot 1313 Kootenay District Plan
1040 except Parcel 1 (Explanatory Plan 39168-1) and Plans NEP64349 and NEP64638
CIVIC ADDRESS: 6340 Sunshine Drive, Balfour
The Rural Affairs Committee members (RAC) hereby invite you to attend and address their meeting. The next meeting
date is as follows:
Date: November 19, 2014
Time: Delegations will be received beginning at 1:00 pm. Please enter the Boardroom and be seated in the
gallery seating to wait until your item is called to be dealt with by the Committee. (Maximum 15
minutes for each delegation)
Location: RDCK Boardroom (entrance at front of building) 202 Lakeside Drive, Nelson, BC
At this time committee members will consider making a recommendation to the Regional District Board to direct the
Secretary to file a Notice, in the Land Title Office under Section 57 of the Community Charter, against the above noted
property.
Please advise in advance whether you and/or a representative, who may be legal council/ will be present at the Rural
Affairs Committee meeting by contacting the Legislative and Committee Clerk at 250 352 8160 or by email
[email protected] no less than 3 business days priortothe meeting.
Should you prefer not to attend the RAC meeting and have no objection to the filing of the subject Notice/ please sign
and return the attached statement in the stamped/ self-addressed envelope. All owners named on the statement must
sign this statement. This will allow the secretary to proceed with filing of the Notice against your property in the Land
Title Office. Acopyofthe Notice will be forwarded for your records.
Acopyofthe building official's report relative to your property is attached for your reference, as well as a copy of
Section 57 of the Community Charter.
In order to avoid a Notice on Title, you must contact the building department to resolve concerns noted in the building
official's report no later than 2 business days prior to the meeting. For specific building inspection inquiries respecting
the above, you may contact the writer at either 1-800-268-7325 or 250-352-8156.
Yours truly,
Building Official
Enclosures
CC: Electoral Area E Director
13
REGIONAL DISTRICT OF CENTRAL KOOTENAY
FILING OF SECTION 57 NOTICE
Building / Plumbing Official
Regional District of Central Kootenay
Box 590
202 Lakeside Drive
NELSON,BC
V1L 5R4
We, Michael Angela Marzicola, Antonio Oreste IVIarzicola and Joseph Samuel
Marzicola, hereby confirm that we have no objection to the Secretary of the Regional
District of Central Kootenay filing a Notice in the Land Title Office under Section 57 of the
Community Charter against our/my property legally described as Block D District Lot
1313 Kootenay District Plan 1040 except Parcel 1 (Explanatory Plan 39168-1) and
Plans NEP64349 and NEP64638.
DATE Michael Angelo Marzicola
DATE Antonio Oreste Marzicola
DATE Joseph Samuel Marzicola
14
REGIONAL DISTRICT OF CENTRAL KOOTENAY
NOTICE ON TITLE REQUEST
Amended
DATE & TYPE OF MEETING:
AUTHOR:
October 23 2014
November 19 2014 Rural Affairs Committee
Sam Eilison, Building Official
FILE:
3135-20-E-707.6069.000
REGISTERED OWNERS:
Michael Angela Marzicola
DATE OF REPORT:
Antonio Oreste Marzicola
Joseph Samuel Marzicola
CIVIC ADDRESS:
LEGAL DESCRIPTION:
6340 Sunshine Drive, Balfour
Block D District Lot 1313 Kootenay District Plan 1040 except
Parcel 1 (Explanatory Plan 391681) and Plans NEP64349 and
NEP64638
SECTION 1: BUILDING BYLAW CONTRAVENTION
Commencing construction without a valid buidling permit.
SECTION 2: BACKGROUND /ANALYSIS
July 9, 2014 Stop Work Order posted for building constructed without a building permit; sent first
stop work letter;
July 16, 2014 Ms. Marzicola phoned the RDCK office and said that her son. Tony Marzicola had
constructed the building and she was going to leave it to Tony to deal with it;
July 29, 2014 Building Official spoke to Tony Marzicola on job site and discussed building permit
requirements and consequences of building without a permit. Tony Marizcola indicated
that he might apply for a permit;
July 30, 2014 Second Stop Work letter sent advising the RDCK will proceed to Notice on Title;
Oct 8, 2014 Louisa and Antonio Marzicola came into the RDCK office to let us know that the title has
changed for this property, it is now owned by Michael/Antonio and Joseph IVlarzicola.
They requested that the ownership be changed to the new owners for this file. Obtaining
a building permit for the construction was discussed.
Oct 17, 2014 No building permit application received to date.
*Additional investigation from this office it has determined that an electrical permit has been issued for
installed work. There is no evidence of installed plumbing therefore no plumbing permit
is required and no waste water system is required. No registration with Interior Health is
required. The owner has indicated that the building is a workshop/storage area and that
it was not intended to be used as a house. No registration with the Home owner
protection office is required. As per RDCK policy this project will be referred to the
assessment authority when a Notice on title is registered or a permit is issued.
15
Page 2
SECTIONS: DETAILED ANALYSIS
a. Financial Considerations - Cost and Resource Allocations:
In keeping with past practice, and further to Building Bylaw Section 22, the following estimate of
penalties and costs are provided:
Notice on Title Removal Fee
$750.00
RDCK Building Permit Fee based on construction remaining or total construction in
$500.00
the case of a Stop Work Order
Penalty as per Clause 22.3 of Building Bylaw (25% of the Building Permit Fee)
$200.00
Minimum $200.00
b. Legislative Considerations (Applicable Policies and/or Bylaws):
1. Section 57 Community Charter;
BC Building Code;
RDCK Policy No. 400-01-03 Action for Compliance - Notice on Title Procedures;
Building Bylaw Contravention - This contravenes RDCK Building Bylaw 2200, Section 6.1 No person
shall commence or continue any construction, alteration/ reconstruction/ demolition/ removal,
relocation or change the occupancy of any building, structure or plumbing system or other work
related to construction unless a building official has issued a valid and subsisting permit for the work.
SECTION 4: OPTIONS & PROS / CONS
1. Do not accept recommendation as presented; the property will remain in contravention of the BC
Building Code and RDCK Building Bylaw.
2. Accept recommendation as presented - file Notice on Title.
SECTIONS: RECOMMENDATION(S) TO THE BOARD
The Secretary of the Regional District of Central Kootenay be directed to file a Notice at the Land Title
Office in Kamloops, British Columbia, stating that a resolution has been made under Section 57 of the
Community Charter by the Regional District Board relating to land at 6340 Sunshine Drive/ Electoral Area
E, currently owned by Michael Angela Marzicola, Antonio Oreste Marzicola and Joseph Samuel
Marzicola, legally described as Block D District Lot 1313 Kootenay District Plan 1040, except Parcel 1
(Explanatory Plan 391681) and Plans NEP64349 and NEP64638 / and that further information respecting
the resolution maybe inspected at the office of the Regional District of Central Kootenayon normal
working days during regular office hours.
16
Page 3
Respectfully submitted,
CONCURRENCE
Initials:
• ^\\
CAO
General Manager of Development Services
co /:^
Building Mana;
17
Regional District of Central Kootenay
Box 590, 202 Lakeside Drive, Nelson/ BC V1L 5R4
.Telephone (250) 352-6665
BC Toll Free 1-800-268-7325
Web: www.rdck.bc.ca
Email: [email protected]
Fax: (250)352-9300
BY REGISTERED MAIL
Date October 28,2014 File: 3135-20-G-5820-120
REGISTERED OWNERS:
Patrick David Bonin
918 Carbonate Street
Nelson BCV1L4R4
SUBJECT:
Bylaw contravention on property legally described as: Lot 2 District Lot 1242 Kootenay
District Plan EPP15733
CIVIC ADDRESS:
6654 Zeeben Road, Ymir
The Rural Affairs Committee members (RAC) hereby invite you to attend and address their meeting. The next meeting
date is as follows:
Date: November 19, 2014
Time: Delegations will be received beginning at 1:00 pm. Please enter the Boardroom and be seated in the
gallery seating to wait until your item is called to be dealt with by the Committee. (Maximum 15
minutes for each delegation)
Location: RDCK Boardroom (entrance at front of building] 202 Lakeside Drive, Nelson, BC
At this time committee members will consider making a recommendation to the Regional District Board to direct the
Secretary to file a Notice, in the Land Title Office under Section 57 of the Community Charter, against the above noted
property.
Please advise in advance whether you and/or a representative, who may be legal council, will be present at the Rural
Affairs Committee meeting by contacting the Legislative and Committee Clerk at 250 352 8160 or by email
alund(5)rdck.bc.ca no less than 3 business days prior to the meeting.
Should you prefer not to attend the RAC meeting and have no objection to the filing of the subject Notice, please sign
and return the attached statement in the stamped/ seif-addressed envelope. All owners named on the statement must
sign this statement. This will allow the secretary to proceed with filing of the Notice against your property in the Land
Title Office. Acopyofthe Notice will be forwarded for your records.
Acopyofthe building official's report relative to your property is attached for your reference/ as well as a copy of
Section 57 of the Community Charter.
In order to avoid a Notice on Title/ you must contact the building department to resolve concerns noted in the building
official's report no later than 2 business days prior to the meeting. For specific building inspection inquiries respecting
the above, you may contact the writer at either 1-800-268-7325 or 250-352-8156.
YoupS truly, /
"^^y-
Building Official
Enclosures
CC: Electoral Area G Director
18
REGIONAL DISTRICT OF CENTRAL KOOTENAY
FILING OF SECTION 57 NOTICE
Building / Plumbing Official
Regional District of Central Kootenay
Box 590
202 Lakeside Drive
NELSON,BC
V1L 5R4
I, Patrick David Bonin, hereby confirm that we have no objection to the Secretary of the
Regional District of Central Kootenay filing a Notice in the Land Title Office under Section
57 of the Community Charter against our/my property legally described as Lot 2 District
Lot 1242 Kootenay District Plan EPP15733.
DATE Patrick David Bonin
19
REGIONAL DISTRICT OF CENTRAL KOOTENAY
NOTICE ON TITLE REQUEST
DATE OF REPORT:
DATE & TYPE OF MEETING:
AUTHOR:
August 27 2014
November 19 2014 Rural Affairs Committee
FILE:
3135-20-G-5860.120
REGISTERED OWNERS:
CIVIC ADDRESS:
LEGAL DESCRIPTION:
Patrick David Bonin
6654 Zeeben Road, Ymir
Lot 2 District Lot 1242 Kootenay District Plan EPP15733
Lee Voykin/ Building Official
SECTION 1: BUILDING BYLAW CONTRAVENTION
Commencing construction without a valid buidling permit.
SECTION 2: BACKGROUND /ANALYSIS
July 3, 2014 Stop Work Order posted on construction without a building permit;
July 4/ 2014 Stop Work letter sent;
Second Stop Work letter sent advising the Board will consider a Notice on Title;
July 30, 2014
Aug 27,2014
No further contact.
Sep 8, 2014
Owner was mailed a Bylaw Offence Notice, penalty $200.00 for failure to obtain a building
permit.
20
Page 2
SECTIONS: DETAILED ANALYSIS
a. Financial Considerations - Cost and Resource Allocations:
In keeping with past practice/ and further to Building Bylaw Section 22, the following estimate of
penalties and costs are provided:
$750.00
Notice on Title Removal Fee
RDCK Building Permit Fee based on construction remaining or total construction in
unknown
the case of a Stop Work Order
Penalty as per Clause 22.3 of Building Bylaw (25% of the Building Permit Fee)
Minimum $200.00
$200.00
Bylaw Offence as per Municipal ticketing Bylaw
$200.00
b. Legislative Considerations (Applicable Policies and/or Bylaws):
1. Section 57 Community Charter;
2. BC Building Code;
3. RDCK Policy No. 400-01-03 Action for Compliance - Notice on Title Procedures;
4. Building Bylaw Contravention - This contravenes RDCK Building Bylaw 2200, Section 6.1 No person
shall commence or continue any construction/ alteration, reconstruction, demolition, removal/
relocation or change the occupancy of any building, structure or plumbing system or other work
related to construction unless a building official has issued a valid and subsisting permit for the work.
SECTION 4: OPTIONS & PROS/CONS
1. Do not accept recommendation as presented; the property will remain in contravention of the BC
Building Code and RDCK Building Bylaw.
2. Accept recommendation as presented - file Notice on Title.
SECTIONS: RECOMMENDATION(S) TO THE BOARD
The Secretary of the Regional District of Central Kootenay be directed to file a Notice at the Land Title
Office in Kamloops, British Columbia, stating that a resolution has been made under Section 57 of the
Community Charter by the Regional District Board relating to land at 6654 Zeeben Road, Ymir Electoral
Area G , currently owned by Patrick David Bonin, legally described as Lot 2 District Lot 1242 Kootenay
District Plan EPP15733 , and that further information respecting the resolution may be inspected at the
office of the Regional District of Central Kootenayon normal working days during regular office hours.
Respectfully submitted/
^ \1^
Lee Voykin/ Building Official
CONCURRENCE Initials:
CAO
General Manager, q»f Development Services
co.-!i
Building Ma'n'agej
21
70
I ')
The Regional District of
Central Kootenay
BYLAW OFFENCE NOTICE
ISSUED TO:
SURNAME OR CORPORATE NAME
Korn^
A PERSON
OR
BINDER
GIVEN NAM^p (OR CORPORATE NAME CONTINUED)
COMPANY
TATRtQLk
F
^/g d^^^ sk
I ADDRESS^, , ,4
%c
C\Tf An, , I PROVING
^l^Gfc^
PCS™. CODE
VJL W\
THE BYLAW ENFORCEMENT OFFICER SAYS THAT HE OR SHE HAS REASONABLE AND
PROBABLE GROUNDS TO BELIEVE YOU ARE iN VIOLATION OF A BYLAW AS FOLLOWS;
iR)
HH M;
^6^ 07 ^
BYLAW NAME OR NUMBER
^^i 2^kfU. V^V
^
^QiQ
n os
^^ ,
DESCRIFT10N OF OFFENCE / VIOLAWN
SECTION
roj^ (~Q Ci^O,^ SMIU^ ^ H^^i\<< t'^t-t^',1
^
PENALTY
$ 7^Q'^Q
IF PAYMENT RECEIVED WITHIN 14 DAYS
$ »7S.OQ
IF PAYMENT RECEIVED AFTER 28 DAYS (LATE PENALTY) | $ ^ ^ ^
DATE OF SERVICE
W€i Ges 08
HAND DELIVERED
a TO
NAMED PERSON
^6
OTHER
(SEE REVERSE)
^J ,
t ^W/—
NAME OR NUMBER
BYLAW ENFORCEMENT
EMTOFFICER
OFFICER SIGNATURE
SlBNATURt
You have 14 calsndar dsys upon receipt of this notice to fiie a dispute. !f you do not rsquesi
adjudication within 14 days, you wiif not be able to dispute this allegatiosi. If unpaid after
2S days, a fats penaity wi!! be appSied as indicated above and will be immediately payable.
i? you choose to dispute this notice and are unsuccessful, you will also be liabie to pay an
addrtionsi $25 administrative fee in addition to the afcavs penalty.
Disputes of this notice are dealt with by Dispute Adjudication and not the Provincial Court.
Should you wish to dispute this Offence Notice, please complete the reverse side and deliver,
mail, fax, or e-mail to:
Regional District of Central Kootenay
PO Box 590, 202 Lakeside Drive, Nelson, BC V1L 5RH
Fax: 250-352-9300 E-mail: [email protected]
TO PAY TH£ IMDICATEP FINE, FOLLOW THE JNSTRUCTiOMS ON THE BACK OF THIS MOT!CE FOR
PAYMENT OPTIOMS. OVERDUE PENALTIES AND FEES MAY BE REFERRED TO COLLECTiOMS.
ORIGINAL COPY
22
Regional District of Central Kootenay
Box 590, 202 Lakeside Drive/ Nelson/ BC V1L 5R4
Web: www.rdck.bc.ca
.Telephone (250) 352-6665
BC Toll Free 1-800-268-7325
BY REGISTERED MAIL
October 21, 2014
REGISTERED OWNERS:
Edward Charles Cutler
Email: [email protected]>rdck.bc.ca
Fax: (250) 352-9300
File 3135-20-H-707.21497.080
Marion Carol Cutler
Site 2 Comp 6 RR 1
6160 Landcaster Road
WinlawBCVOG2JO
SUBJECT:
Bylaw contravention on property legally described as: Lot 8 District Lot 3816 Kootenay
District Plan 1075
CIVIC ADDRESS:
6160 Lancaster Road
The Rural Affairs Committee members (RAC) hereby invite you to attend and address their meeting. The next meeting
date is as follows:
Date: November 19, 2014
Time: Delegations will be received beginning at 1:00 pm. Please enter the Boardroom and be seated in the
gallery seating to wait until your item is called to be dealt with by the Committee. (Maximum 15
minutes for each delegation)
Location: RDCK Boardroom (entrance at front of building) 202 Lakeside Drive, Nelson/ BC
At this time committee members will consider making a recommendation to the Regional District Board to direct the
Secretary to file a Notice/ in the Land Title Office under Section 57 of the Community Charter, against the above noted
property.
Please advise in advance whether you and/or a representative, who may be legal council/ will be present at the Rural
Affairs Committee meeting by contacting the Legislative and Committee Clerk at 250 352 8160 or by email
[email protected] no less than 3 business days prior to the meeting.
Should you prefer not to attend the RAC meeting and have no objection to the filing of the subject Notice, please sign
and return the attached statement in the stamped, self-addressed envelope. All owners named on the statement must
sign this statement. This will allow the secretary to proceed with filing of the Notice against your property in the Land
Title Office. Acopyofthe Notice will be forwarded for your records.
Acopyofthe building officiaFs report relative to your property is attached for your reference, as well as a copy of
Section 57 of the Community Charter,
In order to avoid a Notice on Title/ you must contact the building department to resolve concerns noted in the building
officiaFs report no later than 2 business days prior to the meeting. For specific building inspection inquiries respecting
the above/ you may contact the writer at either 1-800-268-7325 or 250-352-8156.
Yours truly/
Building Official
Enclosures
CC: Electoral Area H Director
23
REGIONAL DISTRICT OF CENTRAL KOOTENAY
FILING OF SECTION 57 NOTICE
Building / Plumbing Official
Regional District of Central Kootenay
Box 590
202 Lakeside Drive
NELSON,BC
V1L5R4
We, Edward Charles Cutler and IVIarion Carol Cutler, hereby confirm that we have no
objection to the Secretary of the Regional District of Central Kootenay filing a Notice in the
Land Title Office under Section 57 of the Community Charter again st our/my property
legally described as Lot 8 District Lot 3816 Kootenay District Plan 1075
DATE Edward Charles Cutler
DATE Marion Carol Cutler
24
REGIONAL DISTRICT OF CENTRAL KOOTENAY
NOTICE ON TITLE REQUEST
DATE OF REPORT:
DATE & TYPE OF MEETING:
AUTHOR:
FILE:
October 14 2014
November 19 2014 Rural Affairs Committee
Sam Ellison, Building Official
3135-20-H-707.21497.080
REGISTERED OWNERS:
Edward Charles Cutler
Marion Carol Cutler
CIVIC ADDRESS:
LEGAL DESCRIPTION:
6160 Lancaster Road/ Winlaw
Lot 8 District Lot 3816 Kootenay District Plan 1075
SECTION I: BUILDING BYLAW CONTRAVENTION
Commencing construction without a valid buidling permit.
SECTION 2: BACKGROUND /ANALYSIS
September 18, 2014 Stop Work was posted at the above noted address;
September 23, 2014 Stop Work Order letter sent;
October 1, 2014 Second Stop Work Order letter sent, advising the owner has 14 days to obtain a
building permit;
October 10, 2014 Marion Cutler came into the RDCK office and said they will not be applying for a
building permit.
The property is in Electoral Area H, there is no zoning. It is unknown if the structure is built to BC Building
Code standard/ without further inspection.
25
Page 2
SECTIONS: DETAILED ANALYSIS
a. Financial Considerations- Cost and Resource Allocations:
In keeping with past practice, and further to Building Bylaw Section 22, the following estimate of
penalties and costs are provided:
$750.00
Notice on Title Removal Fee
n/a
RDCK Building Permit Fee based on construction remaining or total construction in
the case of a Stop Work Order
Penalty as per Clause 22.3 of Building Bylaw (25% of the Building Permit Fee)
Minimum $200.00
$200.00
b. Legislative Considerations (Applicable Policies and/or Bylaws):
1. Section 57 Community Charter;
2. BC Building Code;
3. RDCK Policy No. 400-01-03 Action for Compliance - Notice on Title Procedures;
4. Building Bylaw Contravention - This contravenes RDCK Building Bylaw 2200, Section 6.1 No person
shall commence or continue any construction, alteration, reconstruction, demolition/ removal,
relocation or change the occupancy of any building, structure or plumbing system or other work
related to construction unless a building official has issued a valid and subsisting permit for the work.
SECTION 4: OPTIONS & PROS / CONS
1. Do not accept recommendation as presented; the property will remain in contravention of the BC
Building Code and RDCK Building Bylaw.
2. Accept recommendation as presented-file Notice on Title.
SECTIONS: RECOMMENDATION(S) TO THE BOARD
The Secretary of the Regional District of Central Kootenay be directed to file a Notice at the Land Title
Office in Kamloops/ British Columbia, stating that a resolution has been made under Section 57 of the
Community Charter by the Regional District Board relating to land at 6160 Lancaster Road Electoral Area
H / currently owned by Edward Charles Cutler and Marion Carol Cutler, legally described as Lot 8 District
Lot 3816 Kootenay District Plan 1075 , and that further information respecting the resolution may be
inspected at the office of the Regional District of Central Kootenay on normal working days during regular
office hours.
RespectfuVy submitted,
</
r^C/
SafrfEllison, Building Official
CONCURRENCE Initials:
CAO
VS^
General Manager of Development Services ^ ''-''
"L:-.Building Manager/
-_-.^^)
26
.'^^
REGIONAL DISTRICT OF CENTRAL KOOTENAY
COMMITTEE REPORT
DATE OF REPORT: October 14, 2014
DATE & TYPE OF MEETING: November 19, 2014 Rural Affairs Committee
AUTHOR: Tanji Zumpano, Water Services Liaison
SUBJECT: COMMUNITY WORKS FUND CONTRACT AMENDMENT
THE INGHAM ARTS & CULTURE CENTRE - BUILDING
RETROFIT & UPGRADES
FILE: 1850-20-CW-95
;'secti».3ia»iffiiroifis^^
The purpose of this report is to seek approval for an amendment to the Community Works Fund
contract for The Ingham Arts & Culture Centre - Building Retrofit and Infrastructure Upgrades
project. The applicant is requesting additional funds for the project in the amount of $20,000
from Community Works Funds allocated to Electoral Areas A & C ($10,000 each)for the year
2014.
^jSR%i%iBi:8ie|s^t.MiQ^#wi^t:'^;{?
The Friends of the Ingham Arts & Culture Centre Society (FIACS) is a non-profit society formally
established in June 2012. The mission of the FIACS is to provide accessible, community-based,
arts and cultural space and to be a community asset managed and run by artists, artisans, and
culture organizations that span a variety of disciplines. The FIACS serves the residents of the
Creston Valley and has entered into a purchase agreement for a property in the Town of Creston
that they will ultimately own (by March 2017) and currently maintain for their services.
During the August 21 meeting, the Board approved (Resolution 479/14) the disbursement of
$50,000 in Community Works Funds (Electoral Area B) for a building retrofit and upgrades
project to the FIACS facility. The originally proposed building retrofit project included the reinsulation of the roof via spray foam.
Most conventional roofers suggested tearing off the roof and installing a completely new roof
system. Based on the existing good condition of the current roof at the FIACS building, this labor
intensive, disruptive, costly, and wasteful approach was rejected and a decision was made to
instead add insulation to the existing roof system. The project begins by removing the ballast
from the roof. The original tar membrane is then punctured and roof vents are installed to allow
the moisture in the deck to gas off. 31b density roofing foam is then sprayed over the entire roof,
providing a seamless blanket of insulation that seals the cracks and holes. The foam has a 50 PSI
compressive strength, adding significant strength to the roof deck. Finally, a plastic membrane is
sprayed over the foam to protect it from the natural elements and the end result is a completely
sealed and better insulated roof deck. The improved roof will significantly improve the comfort
of the building during the hot and cold months/ and will also result in considerable energy
savings to the Society.
27
Community Works Fund Contract Amendment - The Friends of The Ingham Arts and Culture Centre
Society - Amendment Request - October 14, 2014
When the FIACS recently began construction on the aforementioned improvements, the
contractor recommended that if there was ever any intention of upgrading the heating system
and mounting heating units on the roof that it should be done at the same time as the roof
refinishing. As the heaters and furnace in the building are old, inefficient and designed for
garage working areas, three independent heating contractors recommended that the FIACS
install roof mounted heat pump systems which can provide temperature control over each area
of the building so that when one area of the facility is not in use, the heat will be left at a
minimal level whereas the occupied and in use rooms in the building can be maintained at a
comfortable room temperature. It is also estimated that the cost to run these units is 1/3 the
operating cost of the existing outdated and inefficient heating system.
Until very recently, the FIACS was not aware that the installation of roof mount heating units
would be the preferred heating improvement option for the facility, and further, that this work
would best done in conjunction with the roofing insulation and before the sealing coating was
applied. It is for this reason that the Society is now requesting additional funds and an
amendment to their existing contract.
All aspects of the upgrade project are on time and on budget. With this additional work, the
Society still intends to complete their building retrofit and upgrade project in its entirety by June
2015.
\si6n»ifti:Rttutt»8ifcfiRftifii&fc
a. Financial Considerations - Cost and Resource Allocations:
This project falls under the eligible project category of Community Energy Systems. The
applicant will need to report annually for a period of 10 years on the community benefits
realized as a result of this improvement project.
This application is the responsibility of Areas A and C and does not expose other Electoral Areas
to financial risk. The Directors for both areas are fully supportive of the amendment request and
currently have sufficient funds to allocate $10,000 each to the project, leaving Area A with a
balance of $250,146 and Area C with a balance of $77,749.
The responsibility for maintenance of the project is solely that of The Friends of the Ingham Arts
& Culture Centre Society.
b. Legislative Considerations (Applicable Policies and/or Bylaws):
Board policy dictates that applications to the Community Works Fund be reviewed by staff and
the Rural Affairs Committee for compliance with program guidelines. Staff is of the opinion that
this application meets the criteria of the Gas Tax Agreement. This project falls within the broad
program category of 'Community Energy Systems' and the Building Retrofit sub-category.
The applicant requested and received three quotes from heating contractors for a new roof
mounted heat pump system. Copies of the quotes were included with the request for additional
funds.
28
Community Works Fund Contract Amendment - The Friends of The Ingham Arts and Culture Centre
Society - Amendment Request - October 14, 2014
c. Environmental Considerations:
Gas Tax-funded projects aim to achieve three objectives: a clean environment; strong cities and
communities; and productivity and economic growth. By improving the FIACS's building
I envelope through the addition of a new energy efficient heating system, heat loss will be
I reduced. The project will save energy, lower annual heating costs, and reduce the amount of
GHG emitted in the region.
d. Social Considerations:
N/A
e. Economic Considerations:
The original total cost to complete the pre-construction and roof retrofit project was $54,208.00.
Given the FIACS did not consider upgrading their heating system at the outset of the project, this
component was not included in the original budget. The additional $20,000 being requested will
be allocated in its entirety to the new roof mounted heat pump system. The balance of funds
required for the remainder of the project will be funded through a raffle hosted by the Friends of
the Ingham Arts and Culture Centre Society. The Society will be raffling off a trip for two
anywhere Pacific Coastal Airlines flies, an authentic aboriginal teepee, and an original painting by
a local artist.
f. Communication Considerations:
RDCK staff resources will be allocated to track, process and ensure the project fulfills the
reporting requirements on an annual basis (10 years).
^^[email protected]^i;RiiN^£ON^.^<?;: ^ ^
L.N/A.
KiffsiiiWsWiiiiiiW^^::'::^:^^^^^^^^
N/A
i::.iggil^ft^E$Qi^gj<iiTmilst.M^ - '•7.:'::..:'' .-••; %':'' ::y>
That the Community Works Fund contract amendment request for The Ingham Arts & Culture
Centre - Building Retrofit and Infrastructure Upgrades project BE APPROVED for disbursement
from the following Community Works Funds for 2014:
• Electoral Area A in the amount of $10,000
• Electoral Area C in the amount of $10,000
Respectfully submitted,
Signature:
/w^.
Name: Tanji Zumpano/Water Services Liaison
29
Community Works Fund Contract Amendment - The Friends of The Ingham Arts and Culture Centre
Society - Amendment Request - October 14, 2014
CONCURRENCE Initials:
Manager of Administrative Services /^7??U^-'
General Manager of Environmental Services ^^.
Chief Administrative Officer "V
ATTACHMENTS:
Attachment A - The Friends of the Ingham Arts & Culture Centre Society Amendment Request
30
i ngha m
Date; October 2014
To; Regional District of Central Kootenay
Attention: Tanji Zumpano
Re; Community Works Grant Application Ingham Arts and Culture Centre
Friends of the Ingham Arts and Culture Centre Society
We are requesting our CW contract be amended to include an additional $20,000.00 for a new heating
system. This is in addition to information given and application approved in August 2014. The reason this
part of the project was not included with the initial application is that once the roof was to be insulated
and refinished the contractor suggested that if there was any intention of mounting units on the roof it
would be wise to look at doing it in conjunction with the roof refinishing. On that advice we talked with
three heating contractors to see what the cost would be and the estimates come in at close to
$20,000.00. The heaters/furnace currently in the building are older and not energy efficient, designed
fora garage working areas. All three contractors recommend roof mounted heat pump systems which
would give control over each area of the building separately so when that part of the building is not
being used the heat would be at minimal while the areas in use would be at room temperature. They
also suggest that the cost of running these units should be approximately one third the cost of the
existing system and combined with the insulating of the roof could be more.
This is an ongoing remodeling and upgrade to the Ingham Centre and was set out in stages. The roof
insulation and resealing was contemplated as the next step and therefore the application was submitted
for that work. Now we have been informed that the heating especially since they are roof mount units
would be best done in conjunction with the roofing and before the sealing coating. Also winter is fast
approaching and the heating will be required soon. The energy cost savings for the winter will be several
hundreds of dollars.
I have spoken with Area A director Jackman and Area C director Binks who have given their support for
this application in the amount of $10,000.00 from each.
Thanks you for your help with this amendment.
Yours Truly
Dave St Germain: President
Friends of the Ingham Arts and Culture Centre Society
31
REGIONAL DISTRICT OF CENTRAL KOOTENAY
COMMITTEE REPORT
DATE OF REPORT: November 3, 2014
DATE & TYPE OF MEETING: November 19, 2014 Rural Affairs Committee
AUTHOR: Tanji Zumpano, Water Services Liaison
SUBJECT: COMMUNITY WORKS FUND APPLICATION- BALFOUR
RECREATION COMMISSION COMMUNITY FACILITIES
ENERGY UPGRADE
FILE: 1850-20-CW-105
SECncm I? EX6CUTWE SUMMARY
The purpose of this report is to seek approval for the Community Works Fund application
submitted for the Balfour Recreation Commission Community Facilities Energy Upgrade project
in the amount of $59,975 and that funds be disbursed from Community Works Funds allocated
to Electoral Area E for the year 2014.
SECTION 2: BACKGROUND ^ANAWStS
The Balfour Recreation Commission (BRC) is a non-profit society whose purpose and mandate is
to promote a healthy lifestyle through the provision of recreation facilities and activities in the
Kootenay Lake North Shore area between Redfish Creek and Coffee Creek. Since the 1960s, the
BRC has been active in some capacity. In 1961 the BRC took over the operation and
maintenance of the Balfour Community Hall and in the mid 1980s, developed the Balfour Golf
Course out of concerns over the economic decline facing the region and the need for
recreational amenities in the area. At the time, the BRC obtained a Crown Land lease and
developed nine holes through community loans, donations, and a vast amount of community
volunteer hours. The golf course opened in 1990 under the management of the BRC, and since
2000, as an 18 hole course through various arrangements with Osprey Ridge Golf Ltd. who
developed on their own the back nine holes. In 2003 a new golf clubhouse was constructed by
the BRC using the same model of loans, community contributions, and volunteer labour that was
successfully utilized during the original golf course development.
This project includes energy efficiency upgrades at three BRC facilities: the Balfour Community
Hall, the Balfour Golf Course Clubhouse, and the Golf Course Maintenance Shop. Based on an
energy audit study completed by the Pembina Institute in September 2014, project components
across the three facilities include heating source replacement, door & window replacements,
lighting upgrades, and appliance replacements. Detailed below are the planned improvements
for each facility.
Balfour Community Hall (534 Charles Road)
Originally constructed in 1958, the single storey cinder block structure experiences extensive
heat loss via air leakage through the un-insulated interior doors between heated and unheated
spaces. Further, there is insufficient framing and insulation in the south wall (kitchen) of the hall.
As per the recommendations outlined in the energy audit, the following improvements are
32
Community Works Application- BRC Community Facilities Energy Upgrade - November 3,2014
planned for the Balfour Hall:
» Replace existing un-insulated doors with insulated doors;
o Install a new air source heat pump with electronic ignition & programmable thermostat;
® Frame and insulate kitchen wall to R20;
• Upgrade current inefficient lighting;
• Upgrade aging water heater with efficient model; and
» Upgrade kitchen appliances to Energy Star models.
Balfour Golf Course Clubhouse (220 Edwards Street)
The two storey clubhouse was constructed in 2002 and is home to a pro shop, administrative
offices, washrooms, mechanical room, kitchen, and a restaurant that has a seating capacity for
116 patrons. Heating in the building is by 28 electric baseboard units, many of which have
individual thermostats which make heating adjustment and control a challenge. Windows and
doors account for 10% of the building envelope, with the south facing upper floor windows
accounting for nearly half of the windows in the building. The exterior glass doors and sidelights
are single pane units. Together/ the windows and doors account for 50% of the heat loss in the
building. As outlined in the energy audit, the following upgrades in the clubhouse will be
undertaken:
• Replace baseboard heaters with heat pumps;
• Replace single pane glass in entry doors with dual glazing;
a Wrap hot water tank;
® Upgrade existing lighting; and
® Upgrade kitchen appliances to Energy Star models.
Balfour Golf Course Maintenance Shop (630 Queen's Bay Road)
The maintenance building is a single storey 1100 sq ft building built in 1990. It is home to an
office, washroom, and shop for machinery repair. Three sets of double doors access the shop
area and the office is heated by baseboard heating units. The building is insulated to R12 but air
leakage is excessive. The energy audit outlined the following recommended improvements:
• Install insulated garage door and upgrade door and windows with efficient models;
9 Add 2.5" XPS board insulation to exterior walls and protect exterior with sheet metal
siding;
• Wrap hot water tank;
• Replace existing T12 luminaires with efficient lighting and new ballasts; and
a Replace refrigerator with energy efficient model.
This project will include the aforementioned items. Based on the audit study it is anticipated
that upon completion of the renovations, between the three buildings the BRC will see an annual
reduction in GHG emissions by 3486.7 kg C02e, which equates to annual savings of
approximately $5,333 in heating and energy costs.
The project will commence on January 1, 2015 with an end date of June 30, 2016. Given the
project will not be starting until January, this provides sufficient time for the BRC to apply for and
33
Community Works Application- BRC Community Facilities Energy Upgrade - November 3,2014
secure any necessary building permits.
SeGTIIQN^-"RTOMlEDANA^$l€:.. ..:."•.-;..;:.;.''. . -'': .; ^£ ',.... -•'..:::-.:'"":'.. s'^
a. Financial Considerations - Cost and Resource Allocations:
This project falls under the eligible project category of Community Energy Systems. The
applicant will need to report annually for a period of 10 years on the community benefits
realized as a result of this improvement project.
This application is the responsibility of Area E and does not expose other Electoral Areas to
financial risk. The Director for Area E is fully supportive of the application and currently has
sufficient funds to allocate $59,975 to the project, leaving Area E with a balance of $241,599
(including concurrent CWF applications for the Taghum Hall and the Balfour Seniors Association).
b. Legislative Considerations (Applicable Policies and/or Bylaws):
I Board policy dictates that applications to the Community Works Fund be reviewed by staff and
the Rural Affairs Committee for compliance with program guidelines. Staff is of the opinion that
this application meets the criteria of the New Gas Tax Agreement. This project falls within the
eligible project category of 'Community Energy Systems - infrastructure that generates or
increases the efficient use of energy/
The applicant actively sought quotes for the new heating systems from 7 suppliers and received
2 proposals. Four quotes were requested from regional window and door suppliers and 2 were
received. For the lighting upgrades the applicant requested 6 quotes, with only one supplier
choosing to submit a quote. Copies of quotes for project components over $10,000 in value were
included with the CWF application submitted in addition to a complete list of all the contractors
and suppliers the BRC contacted and requested proposals from.
c. Environmental Considerations:
! Gas Tax-funded projects aim to achieve three objectives: a clean environment; strong cities and
I communities; and productivity and economic growth. Through the installation of new insulation,
doors and windows, lighting, heating system, and replacement of inefficient appliances with
Energy Star models, energy consumption will be significantly reduced, thereby lowering the
amount of GHG emitted in the region.
d. Social Considerations:
Given the Balfour Recreation Commission serves the community at large through a wide range of
recreational and learning activities, the additional benefits of this project include a significant
improvement in the usability, functionality, and overall enjoyment of these heavily utilized
facilities.
e. Economic Considerations:
The total cost to complete the project is $59,975. The Director for the area is in support of using
CWF monies to fund the project in its entirety.
f. Communication Considerations:
34
Community Works Application- BRC Community Facilities Energy Upgrade - November 3,2014
RDCK staff resources will be allocated to track, process and ensure the project fulfills the
reporting requirements on an annual basis (10 years).
SECTION 4? OPTIONS S PROS ^ CONS
N/A
SECTION 5s RECOMMENDATION^
N/A
SOTQM fe RECQMNIENDATIONCS^ TO THE BOAR&
That the Community Works Fund application for the Balfour Recreation Commission
Community Facilities Energy Upgrade project in the amount of $59,975 BE APPROVED for
disbursement from Community Works Funds allocated to Electoral Area E for the year 2014.
Respectfully submitted,
Signature:
Name:
Tanji ZumpanjeC, Water Services Liaison
CQNCURRENCE
taftials:
Manager of Environmental Services
Manager of Administrative Services
y>i-f^-
Chief Administrative Officer
-,^-f
ATTACHMENTS:
Attachment A- Balfour Recreation Commission Community Facilities Energy Upgrade CWF Application
35
REGIONAL DISTRICT OF CENTRAL KOOTENAY
202 Lakeside Drive, Box 590, Nelson, B.C. V1L 5R4
250-352-6665 1-800-939-9300 email [email protected]
Community Works Funding Application
Application Date: November 2, 2014 Area/Municipality: Area E Approved by Director? Yes
Project title: Balfour Recreation Commission Community Facilities Energy Upgrade
Project Location:
534 Charles Street, Balfour BC; 220 Edwards Street, Balfour BC and 630 Q.ueen's Bay Road, Balfour BCVOG1CO
Amount Required: $59,975
Applicant Contact Information:
Applicant Name: Balfour Recreation Commission
Address: Box 139 Balfour BC VOG1CO
Applicant Contact: Ellen Schmidt Phone: 2502294059 Email: [email protected]
Alternative Applicant Contact: Leon Nobert Phone: 250 229 5639 Email: [email protected]
Land Ownership and Legal Description:
534 Charles Street - land and building owned by Balfour Recreation Commission (S-0006781)
Lots 6, 7, 8, 9, Block 9 Plan NEP380, District Lot 184 Kootenay Land District
220 Edwards Street and 630 Queen's Bay Road - land by Crown license number 7822-1249
Lot A DL184 Plan NEP 83597; buildings owned by Balfour Recreation Commission
1. Eligible Project Description including Timeline:
Background and Context
The Balfour Recreation Commission (BRC) is a non-profit Society whose purpose is to promote a healthy lifestyle through
the provision of recreation facilities and activities in the area of the Kootenay Lake North Shore between Redfish Creek
and Coffee Creek. The Balfour Recreation Commission has been active in some form since the early 1960s. In 1961 it
took over the maintenance and management of the Community Hall which had been a project of the Women's Institute
of Balfour completed in 1958. The BRC operates the Balfour Golf Course, which was developed out of concerns of
economic decline and recreation needs of the area in the mid-1980s. The BRC obtained a Crown land lease and
developed nine holes through community loans, donations and sweat equity. The golf course opened in 1990 and has
been operated by the BRC as 18 holes since 2000 through various arrangements with Osprey Ridge Golf Ltd. who
separately developed and own nine holes (the Back Nine). In 2002-03 a new golf club house was completed by the BRC
using the same model of loans, community contributions and sweat equity as the original golf course development.
The BRC also operates:
The public wharf located on the Lower Wharf Road (since 1998).
Tennis courts, originally built in 1967 and redeveloped in 1998.
A soccer field and ball diamond completed in 1998.
The Old Schoolhouse (7604 Upper Balfour Road) is a community fitness centre and the grounds (John Roos
Community Park) contain a playground (built in 2011), a picnic shelter (built in 2012), a basketball half court
(repaved in 2012) and kids soccer and ball fields.
The BRC has a long history of community volunteerism and has developed and supported recreation activities in the
Balfour area for more than 50 years. Many hundreds of volunteers have supported the work of the BRC over the years
in the spirit of "doing for ourselves".
36
Project Outline:
The project involves energy efficiency and conservation projects at three facilities: The Balfour Community Hall, the
Balfour Golf Course Clubhouse and the Golf Course Maintenance Shop. These projects are based on an energy audit
conducted in 2014 by the Pembina Institute for these three buildings. The project components include heating plant
replacement, door/window replacements, lighting improvements and appliance replacements as detailed below.
The Balfour Community Hall (534 Charles Street)
Originally built in 1958, the building is a single storey 1,900 ft cinder block structure with metal roof which includes a
350ft2 kitchen, washrooms, an unheated storage area and unheated entry vestibule. The Hall proper is one large room
with a cathedral ceiling. The ceiling is insulated to R20 and the West, North, and East exterior walls are framed and
insulated to R12 and finished with drywall/wood panelling. The South wall (kitchen) is not framed and is insulated only
in the cavity of the masonry blocks. Windows and exterior doors were replaced in 2008-2009 but the hollow core doors
between interior heated and unheated spaces were not replaced at that time. The building is heated with two ceiling
mounted 75K BTU natural gas heaters (1999). The building is lighted with ceiling mounted fluorescent fixtures and
incandescent fixtures.
Windows and doors account for less than 4% of the building envelope but the heat loss analysis conducted in the audit
shows the equivalent 40% of heat loss through air leakage. Heat loss occurs through the uninsulated interior doors
between heated and unheated spaces and the heating units draw combustion air from within the building effectively
creating air leakage. Standing pilot lights consume energy regardless of the season. Appliances have been donated to
the Hall and are older models not meeting present energy standards.
Recommendations of the Energy Audit in priority order are:
1. Replace existing uninsulated doors with insulated doors*
2. Install new heat source with electronic ignition and programmable thermostat
3. Frame and insulate kitchen wall to R20
4. Replace incandescent luminaires and upgrade exit signs to LED
5. Add tank wrap or replace hot water heater with efficient model when it fails
6. Upgrade kitchen appliances to Energy Star models
*The energy audit places highest priority on sealing air leaks in the building. The BRC believes that the door
replacement, heating replacement and insulation will address air infiltration issues.
Balfour GolfCourseClubhouse (220 Edwards Street)
The Clubhouse was constructed in 2002 and is a two storey building. The lower floor/foundation (1910 ft) is cast in
place concrete and houses the pro shop, administrative offices, washrooms and mechanical room. The upper floor
(2040 ft2) is a restaurant space seating 116 patrons, including a 550 ft2 kitchen and food storage space and two
washrooms. A wrap around covered deck adds exterior seating space. The ceiling is a vaulted cathedral ceiling. Access
is by double glass entry doors to an interior vestibule. Glass doors on the east and west sides of the restaurant access
the deck. Heating is by 28 electric baseboard units throughout the building. Many of the baseboard units have
individual thermostats making heating adjustment and control a challenge. Lighting is a combination of incandescent
and predominately older T12fluorescent fixtures. Windows and doors accountforl0%ofthe building envelope with
the south facing upper floor windows accounting for nearly half of the windows in the building. The windows are double
glazed but the exterior glass doors and sidelights are single pane units. Together the windows and doors account for
50% of the heat loss in the building.
Recommendations of the Energy Audit in priority order are:
1. Replace electric baseboard heaters with Energy Star heat pumps
2. Replace single pane glass in entry doors with dual glazing
3. Add tank wrap to water heater and replace WH with efficient model when it fails
4. Replace incandescent luminaires with LED technology and replace/upgrade fluorescent to T8
5. Upgrade kitchen appliances to Energy Star models
37
BalfourGo If Course Maintenance Shop (630 Queen's Bay Road)
The Maintenance shop is a single storey building of 1100 ft2 constructed about 1990. It contains an office, washroom
and shop for machinery repair and maintenance and an attached covered storage area (1350 ft ) built in 2002. Three
sets of double doors access the shop area although only one set is used. The office is heated by baseboard units, the
shop by overhead radiant infrared heater. The building is insulated to R12 but air leakage is excessive.
Recommendations of the Energy Audit in priority order are:
1. Remove two sets of shop doors and frame in openings. Install an insulated garage door on remaining door and add
ventilation fan
2. Add 2.5" XPS board insulation to exterior and protect exterior with sheet metal siding
3. Replace windows and man door with energy efficient models
4. Add tank wrap to water heater and replace with energy efficient model when unit fails
5. Replace existing T12 luminaires with T8 technology
6. Replace refrigerator when it fails with energy efficient model.
Project Management and Project Accountability Framework:
The Projects will be managed by the Board of the Balfour Recreation Commission. The BRC will engage and pay
contractors, verify the work as completed and do all accounting and reporting as required. Qualified trades will be used
for most projects but in keeping with the volunteer nature of the BRC and to contribute to the project the BRC will
undertake several projects with volunteer labour. Details are shown in the budget. The Balfour Recreation Commission
is accountable for the completion of the project and for all reports and financial statements required.
Project Timeline: January 1, 2015 - commence all renovations
June 30, 2016 - project completed
1.1 Project Impact
Social Impacts: The projects will ensure that facilities developed by the community over more than 50 years remain in a
condition to support present and future community activity.
Environmental and Economic Impacts: The projects demonstrate a commitment of the community to operate in an
environmentally responsible way by reducing the carbon footprint of existing community infrastructure, by enhancing
the sustainability of the community's investment, by reducing energy use and associated operating costs.
A summary of the reduction of energy use and cost savings is shown below:
Project
Community Hall
Clubhouse
Shop
Total
Energy savings est.
GHG emission reduction
kWh/ann
est. kg C02e
17388 RWh
26430 RWh
6139 kWh
49957 RWh
3071 kg C02e
327 kg C02e
$557
$3507
88.7 kg C02e
$1269
3486.7 kg C02e
$5333
Cost savings est.
1.2 Project Outcomes
The projects are directed toward substantial reductions in energy consumption. The projects promote and support
energy efficiency technologies and practices which result in economic and environmental benefits within the
community. The projects set an example for community organizations, particularly in retrofitting older buildings which
were developed in an era when energy conservation and costs were not top of mind. The resulting cost savings will give
the BRC the opportunity to operate more economically and apply the savings to other projects to benefit the
community. The improvements will also have an effect on the usability of the facilities including quieter, more even
heating, improved lighting and easier management of facilities.
38
1.3 Project Team and Qualifications
The Balfour Recreation Commission is a registered non-profit society with decades of experience in organizing and
successfully completing a wide variety of community projects, including construction of a nine hole golf course,
clubhouse building and community playground. The Board of the BRC will be the project team and oversee all aspects
of the project.
2. Project Budget
The quotations shown for the project components are those that meet the requirements at the least cost. The budget
is shown in Table 1, Page 5.
Additional Budget information: Additional quotations were solicited for heating, windows and doors and electrical
projects. A list of all contractors requested to quote is available on request.
Quotations received and considered for items over $10,000 are:
Building
Proj. Component
Contractor
Comment
Amount
Hall/Clubhouse
Heating
GW Heating and Plumbing
Higher quote for each
building
$41000/tax incl.
Hall/Clubhouse/Shop
Doors/windows
Adam's Windows and
Quote did not include
OH door
$21425 +tax
Higher quotation; did
$15124/tax incl.
Doors
Hall/Clubhouse/Shop
Doors/windows
Glenmerry Glass Ltd.
not include OH door
In addition to the work completed by contactors the Balfour Recreation Commission proposes to complete some of the
work with volunteer labour. These projects total 253 hours of volunteer labour at an estimated value of $3076 as shown
in the Budget table. The Balfour Recreation Commission does not have the resources to complete any of these projects,
however beneficial they may be, unless the funding comes from sources outside the BRC. In particular the financial
outlook for golf courses has not been good in the recent economic climate. Since 2006 the Balfour Golf Course has lost
money in 2007, 2010 and 2011) amounting to losses of $181,000, $100,000 of that in 2007. The Golf Course has shown
a profit in 2006, 2008, 2009, 2012 and 2013 totalling $93,000.
Signature
Name
Lean Nobert, President
39
Date
November 2, 2014
2. Project Budget -Table 1
Project Component
Description of Work
Contractor
$ Materials/Labour/Tax
$ Total
Notes
Community Hall
1 Replace uninsulated interior doors
Supply/install 2 insulated interior doors
Kootenay Glass
M/L $4722
5197.64
49 Parallel
GST $236.10
PST$239.54
M/L $8583.44
GST 5% $429.17
$100+GSTPST $12
9012.61
M $1595.74
1778.56
Reinstall hardware
2a Install new heat source
Install air source heat pump with electronic
ignition
2b Install programmable thermostat
Supply/install thermostat
3 Frame and insulate kitchen wall
Demo existing cabinets, frame wall, insulate,
BRC
BRC
GST$79.79/PST $103.03
drywall, replace cabinets
4 Replace luminaries
Retrofit 6-4' fixtures to T8 with new
Red Truck Elect
Install new 170 1. WH
M/L $3815
3 hrs plumber labour
4005.75
$500
BRC
560
GST/PST $60
6 Upgrade kitchen appliances
18 ft3 fridge
1 hrs volunteer labour.
33 hrs volunteer labour + 2 hrs electrical &
Quote is total for all three facilities
GST $190.75
ballasts/lamps
5 Replace WH
112
Ductiess mini split
$749
BRC
Present WH is too small for needs
3 hrs volunteer labour
838.88
no stove replacement at this time
GST/PST $89.88
BGC Clubhouse
1 Replace baseboard heaters with heat
Install air source heat pump
49 Parallel
M/L$17800
18690.00
Kootenay Glass
M/L $4615
Add tank wrap (60 gal)
BRC
GST $230.75/PST $239.05
$40+GST/PST$4.80
Retrofit 36-4' fixtures to T8 with new
Red Truck Elect
See note
BRC
M $448
GST/PST $52.56
$1679
GST $83.95/PST $117.53
2 Replace single pane glass in entry
Supply/install 4 entry doors or replace glass
doors with dual glazing
in existing frames
3 Add tank wrap to WH
4 Replace/upgrade lighting
5084.80
Replace incandescent bulbs with LED bulbs
44.80
1 hour volunteer labour
Quote of $4005 is for all three facilities
3 hrs volunteer labour
(31 units)
2-16ft3uprightfreezers
Replacing glazing only is most cost
effective
ballasts/lamps
5 Upgrade kitchen appliances
Ductless mini split
GST 5% $890
pumps
BRC
stafffridge3ft3
490.56
1880.48
[email protected]$15($369.60);[email protected]$12(120.96)
[email protected]$750+$179
4 hrs volunteer labour
BGC Maintenance Shop
Ib Install insulated garage door
Supply/install insulated overhead door and
3 Replace man door and windows
insulated entry door
la Remove shop doors/frame in
Supply/install exterior insulation, wrap,
2a Add XPS insulation to exterior walls
install sheet metal siding, soffits, vent fan
Kootenay Glass
M/L$2278
2623.33
BRC
GST $227.80/PST$126
M $8258.56
9074.70
Three windows will be removed in
insulation/siding project
200 hrs volunteer labour
GST $412.93
PST $403.21
2b Clad exterior w/sheet metal siding
2c Install ventilation fan
4 Add tank wrap or replace WH
Relocate existing Community Hall 12 gal WH
BRC
$40 +GST/PST $4.80
Red Truck Elect
See note
BRC
$479+GST/PST $57.48
44.80
5 Replace luminaires
6 Replace refrigerator
Retrofit 8-6' fixtures to T8 with new
ballasts/lamps __
15 ft refrigerator
2 hrs volunteer labour to relocate Can't
wrap existing WH due to its location
to Shop and wrap tank
Quote of $4005 is for all three facilities
536.48
1 hr volunteer labour
248 hrs volunteer labour @$12/hr = $2976
$59975.39
Total
+ 5 hrs vol. trades labour @$20/hr = $100
Total volunteer labour contribution $3076
40
REGIONAL DISTRICT OF CENTRAL KOOTENAY
COMMITTEE REPORT
DATE OF REPORT: November 3, 2014
DATE & TYPE OF MEETING: November 19, 2014 Rural Affairs Committee
AUTHOR: Tanji Zumpano, Water Services Liaison
SUBJECT: COMMUNITY WORKS FUND APPLICATION- BALFOUR
SENIORS HALL ENERGY UPGRADE
FILE: 1850-20-CW-lll
;;§gCT^|SCai?.:6|8CVrWESU8iR|%R^;:^:-:--.' ;.,-..;'":..-•,,,•; ••:-. ..<',.-'..,.:/^;"'';^::¥''T'''''':^ :.^-€:?:.^w£
The purpose of this report is to seek approval for the Community Works Fund application
submitted for the Balfour Seniors Hall Energy Upgrade project in the amount of $36,442 and
that funds be disbursed from Community Works Funds allocated to Electoral Area E for the year
2014.
SeCTIOf|irBaC^N»N?-iWlU%tSt\..;The Balfour Seniors Association (BSA) owns a Seniors' Hall located on Busk Road in Balfour. This
Centre serves as a meeting place and hall for the senior citizens living in the surrounding region.
The 1,175 ft single-story structure is home to a small kitchen, washrooms, meeting room, and
library. The hall is attached to the existing Balfour Recreation Commission Community Hall and
as such, the BSA hall sits on property owned by the Balfour Recreation Commission. The
applicant included with their CWF application a letter from the President of the Balfour
Recreation Commission both approving and authorizing the BSA to move forward with their
plans to upgrade their facility.
The Seniors' Hall was constructed in 1977 and has not.had any upgrades since that time. The
building is heated by seven 6-ft electric baseboard heaters that are both inefficient and do not
provide a consistent level of heat when turned on. The walls are 2x4 construction which is
substandard for buildings in this this area and accounts for almost 25% of the total heat loss of
the building (Pembina Institute, 2014). An Energy Audit, Energy Efficiency and Renewable
Energy Analysis study for the Balfour Seniors Hall was completed in September, 2014 by the
Pembina Institute. Based on the building energy audit completed, the following upgrades to the
hall were recommended:
® Addition of 2 Vz" of exterior insulation to the exterior walls;
® 2 new energy efficient heat pumps;
• 3 new low E vinyl framed windows and sealing;
® 4 Doors; and
® Replacement of existing indoor and outdoor fluorescent lights.
This project will include the aforementioned items. Based on the audit study it is anticipated
that upon completion of the renovations, the hall will see an energy savings of 7,005 kWh per
year, which equates to a savings of approximately $900 - $1/000 in heating and energy costs.
41
Community Works Application- Balfour Seniors Hall Energy Upgrade - November 3,2014
SECTION.!: 'DETNl-EEtftNWVSlS''" Y-¥';y • :? - ••"--^ -^ "'"•" •" -"'^ w:-'::r ''<:;':-:
a. Financial Considerations - Cost and Resource Allocations:
This project falls under the eligible project category of Community Energy Systems. The
applicant will need to report annually for a period of 10 years on the community benefits
realized as a result of this improvement project.
I This application is the responsibility of Area E and does not expose other Electoral Areas to
financial risk. The Director for Area E is fully supportive of the application and currently has
sufficient funds to allocate $36,442 to the project, leaving Area E with a balance of $241,599
(including concurrent CWF applications for the Taghum Hall and the Balfour Recreation
Commission).
b. Legislative Considerations (Applicable Policies and/or Bylaws):
Board policy dictates that applications to the Community Works Fund be reviewed by staff and
the Rural Affairs Committee for compliance with program guidelines. Staff is of the opinion that
this application meets the criteria of the New Gas Tax Agreement. This project falls within the
eligible project category of 'Community Energy Systems - infrastructure that generates or
increases the efficient use of energy/
The applicant actively sought 3 quotes for each aspect of this project. 3 quotes were received
and considered for the new heating system, 3 quotes for the new insulation, doors and windows,
and 0 quotes were included with the application for the new light fixtures ($1,572 value). Copies
of quotes for project components over $10,000 in value were included with the CWF application
submitted.
It is the responsibility of the applicant to apply for and secure any necessary RDCK building
permits before beginning their project.
c. Environmental Considerations:
Gas Tax-funded projects aim to achieve three objectives: a clean environment; strong cities and
communities; and productivity and economic growth. Through the installation of 2 new heat
pumps, new insulation, windows, doors and replacing the existing fluorescent light fixtures with
energy efficient ones, energy consumption will be significantly reduced, thereby lowering the
amount ofGHG emitted in the region.
d. Social Considerations:
Given the Balfour Seniors Association Hall offers a social meeting place for rural Area E's senior
citizen population, the additional benefits of this project include a significant improvement in the
year round usability, functionality, and overall enjoyment of this community facility.
e. Economic Considerations:
The total cost to complete the project is $36/442. The Director for the area is in support of using
CWF monies to fund this project in its entirety.
f. Communication Considerations:
42
Community Works Application- Balfour Seniors Hall Energy Upgrade - November 3,2014
RDCK staff resources will be allocated to track, process and ensure the project fulfills the
reporting requirements on an annual basis (10 years).
-SR?fK»N4^RlOIS|SMl8iS^CO^''^.\...;^--;.'<'<'';^ ;. •"., „-,-'"•'-,;:• : ;::';'"':^^^.,;;' . :^;-:Q$
N/A
^e®rtQNi5fc..R|CQNHMSI»D^T»QlNSI.'-',-;'-".. -".-.:.;'::' ':'.^- ^-:':; • "•• - • •• .: ^...-. .^-f- -" - -:.'" ^ •.-,::;: '.'• '^..' •; •' '..^:-'':
N/A
••$E€m?i^KC€mWII»^lflN^I'T»TME8Q^ •; '•- .,-:.^:.:".::-: -":!'.". ''•. : ".•-
That the Community Works Fund application for the Balfour Seniors Hall Energy Upgrade
project in the amount of $36,442 BE APPROVED for disbursement from Community Works Funds
allocated to Electoral Area E for the year 2014.
Respectfully submitted,
Signature:
77"
Name: Tanji Zumpapfo, Water Services Liaison
COMreRRBWfec^, '•. '-A: ^ : i '"'.^.- /<.•••--. • '':':;:. Initial
Manager of Environmental Services ^ UJ i
Manager of Administrative Services c; UW
Chief Administrative Officer
ATTACHMENTS:
Attachment A- Balfour Seniors Hall Energy Upgrade CWF Application
Attachment B - Excerpt from the 'Energy audits, energy efficiency and renewable energy analysis for the
Seniors' Hall' study
43
Regional District of Central Kootenay
Box 590, 202 Lakeside Drive
Nelson, BC V1L5R4
PH: 250-352-6665/1-800-939-9300
Email: infofcSrdck.bc.ca
Federal/Provincial Community Works Funding Application
Application Date
Project Title: ENERGY UPGRADE TO THE BALFOUR SENIORS HALL
Applicant Contact Information:
Name of Organization
THE BALFOUR SENIORS CITIZENS ASSOCIATION OF B.C.
address
8435 BUSK RD BALFOUR, BC
P/0 BOX 199
BALFOUR,BC VOG1CO
Phone No.
250-229-4650
Email Address
[email protected]
Director(s) in Support of Project: RAMONA FAUST, Area/Municipality E
Amount Required $36,442.00
Land Ownership- Please check one of the following:
D The applicant is the owner of the property
D The property is Crown Land. Tenure/license number
Do you have the Landowner's written approval to complete the works on the land(s)?
D Yes (include copies of Ownership and Legal Description details are required for all parcels
of land on which the proposed works will occur.
Registered Owners of Land
THE BALFOUR RECREATION
COMMISION
Legal Description of land(s)
LOT 9 BLOCK 9 PLAN 380 DISTRICT LOT 184 KOOENAY LAND DISTRICT
44
1. Application Contents- must include all of the following:
a. Description of the project including management framework
b. Project Budget including project costs (E.g. employee, equipment, etc.)
c. Outline of project accountability including Final Report and financial statements
2. Eligible Project Description including Timeline:
This project is to bring the Balfour Seniors Hall to a more energy efficient status.
The hall was built in 1977 and is in need of upgrading which will save us between $900.00 and $1,000.00
dollars every year.
All work handled by the seniors is in a voluntary capacity and there will be no cost from the Seniors
Organization
The first project is the improvement of the existing heating system which is now electrical base board
heaters. We are requesting having heat pumps installed 2 of them which will provide nice even heat in
the winter and air conditioning in the summer which we do not currently have but could really use.
These pumps would be installed outside of the building with the heaters mounted at the top of the
kitchen and meeting room walls. Quoted cost for installation is $9,725 + GST.
The second recommendation was replacement of the exterior wall, doors, and windows.
The walls will have xps exterior insulation added doubling the insulation value of the walls and making
the wall from 4 inch to 6 inch thickness. The project will also include the replacement of 4 emergency
doors and hardware and one entrance door plus 3 windows. The quote for this work is $24.465
The third recommendation was for interior lighting and emergency light upgrades.
This will involve the replacement of the existing 14 fluorescent light fixtures and 4 emergency lights
inside the building and 4 outside lights as well.
Quote for this project work is $1,572.00
Project accountability will be provided by the Balfour Seniors Association elected representatives and
the licensed contractor that we engage. We will provide update at the 75 % completion of the projects
and full update when projects are completed along with financial statements.
45
3. Project Budget:
Eligible costs for this project are outlined below. These include all direct costs that are reasonably
incurred and paid by the Recipient under the contract for goods and services necessary for the
implementation of the Eligible Project. Schedule B outlines Eligible Costs for Eligible Recipients (see
attached).
Project Costs
Cost ($)
Details
Items
Meat pump install
$10,355.00
kA/indows Doors Walls insulation
$24,465.00
Electrical upgrade re: light and emerg lights
$1,572.00
$
Capital Costs
$
$
$
Professional Fees
$
$
Environmental Assessment
$
Sustainability Planning
$
Employee and Equipment
$
Costs
$
$
$
Incremental Costs
Total
46
$36,442.00
3a. Additional Budget Information
Quotes were requested from 5 different electrical contractors we received only 2 quotes.
The one Kootenay Lake Contractor replied that he was too busy.
All 3 heating contractors we approached submitted quotes.
There are not many contractors thafdo heat pumps
We applied to 3 local contractors for the building up grade to exterior walls and windows and doors and
received quotes from all 3.
4. Accountability Framework:
The Eligible Recipient will ensure the following:
Q Net incremental capital spending is on infrastructure or capacity building
G Funding is used for Eligible Projects and Eligible Costs
B Project is implemented in diligent and timely manner
13 Where recipient is a Local Government, undertake Integrated Community Sustainability
Planning
13 Provide access to all records
13 Comply with legislated environmental assessment requirements and implement
environmental impact mitigation measures
GO Provision of a Final Report including copies of all invoices
5. Schedule of Payments
The RDCK shall pay the grant to the Proponent in accordance with the following schedule of payments:
(a) 75% upon signing of the Contract Agreement;
(b) 25% upon receipt of progress report indicating 75% completion of the Project
and a statement of income and expenses for the Project to that point.
By signing below, the recipient agrees to prepare and submit a summary final report outlining project
outcomes that were achieved and information on the degree to which the project has contributed to the
objectives of cleaner air, cleaner water or reduced greenhouse gas emissions. This must also include
financial information such as revenue and expenses (template provided).
In addition, an annual report (for 10 years) is to be submitted to the RDCK prior to October 31st of each
year detailing the improvement to the quality of the environment created by completion of the project
(template provided).
Signature
Marvenj. Pedersen
Date
Name
MarvenJ.Pedersen
47
2014-10-28
Summary
This report investigates energy efficiency upgrades and renewable energy opportunities for the
Seniors' Hall owned by the Balfour Senior Association.
Site visits, energy audits and building modelling using HOT2000 were performed for each
building to get an appreciation for the energy consumed. Priorities for energy efficiency
upgrades and renewable energy opportunities were provided based on the tiered approach
outlined in Figure 1 below.
igBagaBi
Upgrade lighting and appliances
Upgrade heating, ventilation
and air conditioning
A
Figure 1: Tiers of energy efficiency and renewable energy opportunities
The majority of energy efficiency upgrades focus on reducing infiltration, upgrading insulation
where access is feasible, upgrading to more efficient heating technologies, upgrading lighting to
more efficient lighting technologies and replacing appliances with higher efficiency units when
they reach end of life.
The only feasible renewable energy opportunities analyzed in this work is solar photo voltaics.
All other types of renewable technologies considered were not feasible.
Table 1 summarizes the annual energy savings, cost savings and GHG emissions for the
prioritized energy efficiency and renewable energy opportunities.
The Pembina Institute
Balfour Recreation Commission
48
Summary
IffiII3EEner^y^!Msl^od»GttG^nuss[Ofrs—=sut&ma
GHG
Annualenergy
Upgrade
iaved/
% of overall
$ Invested per
? invested per
generated
energy in
Capital
Annual
reductions
% of overall
kWh reduction
SHG reduction
[kWh)
building
cost
savings
(kgC02e)
GHG emissions
($/kWh)
[$/kgC02e)
emissions
Replace electric
baseboard with heat
52%
9%
$25,000
338
$3,498
$670|
$t20|
11
850
8%
S4^7pG
$liql
1G
5,217
pumps
Upgrade exterior siding
63
52%
9%
$4.79
$399.36
$3.73
$309.56
8%
$5.53
$460.78
4.0%
$0.2E
$23.81
100.0%
$2.32
$194.74
Update Windows and
doors
Upgrade lighting
Depends on fret uencyofuse
$2,OQC
Depends on frequency of use
Add hot water tank
wrap
352
4%
$35|
SlOG
Upgrade kitchen
A
Depends on upgrades
appnances
Install a 3.7 kW solar PV
system
4,792
100%
$479|
$11,10G
57
Note — the 3.7kW solar PV system size is assuming the building is replaced with air-source heat pumps in order to
lower the electricity load
There are various options available that have measurable impacts on reducing energy
consumption and GHG emissions. Capital costs vary from $25,000 for energy efficiency
solutions for the whole building (electric air-source heat pumps) to $100 for energy efficiency
solutions targeting very specific end uses (hot water tank wrap). Metrics of $ (invested) / kWh
(reduced) and $ (invested) / kg COze (reduced) are included in the table to provide further
guidance. Available financial capital, along with the level of effort required by the Balfour
Senior Association, will influence the selection of energy efficiency options.
Renewable energy opportumties for the Seniors' Hall is lunited to a grid-tied rooftop solar PV
system. It should be considered after energy efficiency opportunities are explored.
The Pembina Institute
Balfour Senior Association
49
Balfour Seniors' Hall
2.4 General findings
2.4.1 Foundation
The foundation of the building is expected to be concrete footings with a bare earth floor. The
foundation has no access (this prevents viewing the details of the foundation), and no visible
insulation was seen through the existing air vents. Therefore, it was assumed there was no
insulation in the foundation.
The components of the building that form the foundation are minimal compared to today's
building standards. The heat loss by the foundation accounts for almost 50% of the total heat loss
of the building.
2.4.2 Exterior walls and ceilings
The exterior waUs of the building are 2x4 frame walls with R12 insulation and wood panelling
on the interior. For the exterior, wood panelling is also present and 34-inch lapped siding
completes the wall. The ceiling for the hall is paper ceiling tile on backing, supported by 2x6
engineered trusses.
All walls and ceiling appear in good shape for a building of this nature with any exceptions
outlined below. The ceiling has adequate insulation for a building of this nature but the waUs are
2x4 construction which is substandard for buildings in this area and accounts for almost 25% of
the total heat loss of the bmlding.
2.4.3 Windows
The building is not over glazed with approximately 0.5% of the building envelope in windows;
the windows are on.the south and east sides. All windows appear to be originally installed dual
pane windows with wood frames and metal spacers.
There is no security screening on these windows.
2.4.4 Doors
Five solid wood doors comprise all the access doors to the facility. All are single panel doors
with no associated glazing.
The doors appear to be in good condition; however; air leakage was noted. The total surface
areas of the doors account for approxmiately 3% of the total building envelope.
2.4.5 Heating, ventilation and air conditioning system
The heating system in the Seniors' Hall consists of the electric baseboard heaters controlled by
thermostats in both large rooms.
No ventilation is visible for makeup air other than by building leakage. Switchable bathroom.
fans provide washroom ventilation.
The Pembina Institute 20 Balfour Senior Association
50
Balfour Seniors' Hall
a^74^BmTresthrWafreErHBErttrKf
Hot water is provided to the building from a single 12 gallon electric tank located in the kitchen
under the preparation counter. The tank is enclosed under the counter.
2.4.7 Lighting
The primary lighting for the Seniors' Hall is provided by dual T12 fluorescent lights of which
there are 14 fixtures throughout the building. There is a single bulb light fixture installed in each
of the washrooms plus two area lights in the kitchen. There are four single bulb fixtures with
incandescent light on the exterior of the building of which only two are worfcmg.
Five exit signs using incandescent light bulbs are installed in the main hall.
2.5 Energy efficiency analysis and recommendations
Table 3 provides a list of recommendations with priorities to improve the energy efficiency of
the Balfour Seniors' HaU. The recommendations are based on the energy efficiency tiered
approach as presented in Section 1.2.3. Table 4 summarizes the annual energy and GHG savings
for each option.
The Pembina Institute 21 Balfour Senior Association
51
Balfour Seniors' Hall
Table 3: Prioritized energy efficiency recommendations —Seniors' Hall
Action
Item
Priority
1
1
Description
Primary heating
systems are
baseboard electric
heaters
Findings
Recommendation
7 - 1,500 Watt baseboard
heaters provide the heating
Replace electric baseboard
of the building
energy star heat pumps. 1
heaters with high efficiency
Estimated capital
costs
Estimated annual
operating costs
savings
$670.00
$25,000
Install 24/7 digital
programmable thermostatto
manage environment.1'10'61
2
2
Existing walls lack
insulation
Exterior main wall R-value
is 1/2 current building code
Remove and replace siding and
add 21/a" of exterior insulation to
$3,498 .
$120.00
$4,700
$110.00
the main waHs.Notez
3
2
Existing windows and
doors are thermally
inefficient plus
New windows and doors
improve the energy loss
contribute to air
Replace doors with steel,
polystyrene core doors.
leakage
4
3
Existing luminaires are
older fluorescent
technology
5
6
3
3
Replace windows with dual
glazed, low e, vinyl framed
windows
Older T12 technology used
Replacement of existing
in ceiling fixtures.
fluorescent and incandescent
luminaires with newer
technologies.
Current exit lights use
inefficient lighting
$1,500(T8
Depends on
frequency of use
upgrade)
$500 (Exit Sign
upgrade)
technology
Install new LED exit lights."0164
Hot water tank is older
model
Excessive energy loss by
tank
Add tank wrap to tank, then
replace with new energy
efficient model when fails.Note6
$100 (tank wrap)
Kitchen appliances are
older models which are
not energy efficient.
Kitchen appliances are not
Upgrade all kitchen appliances
to Energy Star models,
especially after model failure.
Depends on
upgrades
energy efficient
$35.00
$1,000 (new tank)
Depends on
upgrades
Note6
Capital cost estimates are very preliminary based on capital costs and modest labour costs. Actual costing will require a more thorough estimate and a
determination whether certain labour costs will be voluntary or contracted.
The Pembina Institute
22
Balfour Recreation Commission
52
REGIONAL DISTRICT OF CENTRAL KOOTENAY
^aiVHVHTTEE REPORT
DATE OF REPORT: November 3, 2014
DATE & TYPE OF MEETING: November 19, 2014 Rural Affairs Committee
AUTHOR: Tanji Zumpano, Water Services Liaison
SUBJECT: COMMUNITY WORKS FUND APPLICATION- TAGHUM
COMMUNITY SOCIETY - TAGHUM HALL ENERGY RETROFIT
FILE: 1850-20-CW-113
SECriOMl: EXECUTIVE SUIVIMARY
The purpose of this report is to seek approval for an amendment to the Community Works Fund
contract for the Taghum Hall Energy Retrofit project in the amount of $67,000 and that funds be
disbursed from the following Community Works Funds:
• Electoral Area E in the amount of $17,000
• Electoral Area F in the amount of $50,000.
SECTIQM2: BACKGRQUND ^ANAl^SIS
In September 2011 the Taghum Community Society (TCS) identified upgrades required at the
Taghum Hall in order to make this facility a safe, energy efficient, and more useable building for
the community. The proposed improvements included:
® Energy efficient doors and windows;
• Insulation of walls and ceiling;
» Geothermal heating system; and,
® Energy efficient lighting.
Through implementation of the upgrades it was anticipated that energy savings of up to 75%
would be realized, and GHG emissions would be reduced significantly by eliminating the use of
the existing propane heating system. At the time/ the TCS received $136,000 in Community
Works funding for their project (Resolution 627/11, September 22, 2011). Given it has been
some time since the project was first approved for CWF in 2011, for information purposes, the
applicant has opted to summarize the current status of their project in a new application
(attached).
When the TCS began their project and met with RDCK Building Inspectors, they were advised
that if they touched the building in any way that they would need to upgrade the entire building,
thereby significantly expanding upon their planned project. As such, the TCS put their
renovation plans on hold and began to explore the feasibility of tearing down the building and
building a new one, in collaboration with the Nelson Italian Cultural Society. After a year of talks,
the Italian Cultural Society withdrew their support for building a new hall. The TCS then retained
the services of Thomas Loh to design a plan to complete all the renovations and upgrades
needed in the building.
53
Community Works Application- Taghum Hall Energy Upgrades - October 27, 2014
Project work is well underway in the facility and the following improvements have been
completed:
• All structural upgrades to accommodate new insulation;
• New insulation;
• New windows and doors;
• New septic system;
• New electrical;
• New heating, HVAC, and plumbing;
• New light fixtures;
• New on-demand hot water.
The TCS is now facing cost over runs due to unanticipated structural upgrades that were needed.
Unknown structural deficiencies were discovered once the building envelope was opened up.
These had to be addressed in order move forward with the insulation upgrade component of the
project. Specifically, the north facing wall and north side extension of the building (currently
serving as the dining hall) was without any foundation and 'falling out'. As well, when the
carpenters began removing the ceiling tiles to prep for the addition of insulation, it was noted
that the roof had sagged by 4 inches. To meet current building code standards, additional work
was required, which meant extra materials and labour.
The revised project timeline, however, remains on target. The TCS is nearing final completion of
the project and expects to be finished by the end of November, 2014. Going forward, any CWF
received will be used to pay for the cost over runs for eligible project components.
SECTIONS: DETAIiED ANAiYSIS
a. Financial Considerations - Cost and Resource Allocations:
This project falls under the eligible project category of Community Energy Systems. The
applicant will need to report annually for a period of 10 years on the community benefits
realized as a result of this improvement project.
This application is the responsibility of Areas E & F and does not expose other Electoral Areas to
financial risk. The Directors for the areas are fully supportive of the application and currently
have sufficient funds to allocate a total of $67,000 to the project.
b. Legislative Considerations (Applicable Policies and/or Bylaws):
Board policy dictates that applications to the Community Works Fund be reviewed by staff and
the Rural Affairs Committee for compliance with program guidelines. Staff is of the opinion that
this application meets the criteria of the New Gas Tax Agreement. This project falls within the
eligible project category of 'Community Energy Systems - infrastructure that generates or
increases the efficient use of energy/
At the project outset the TCS requested and received several contractor (more than 3) quotes.
When it was determined that the option to re-build the facility was no longer viable, the TCS
then requested and received 3 quotes from architects to do the design for all the required
54
Community Works Application- Taghum Hall Energy Upgrades - October 27, 2014
upgrades.
c. Environmental Considerations:
Gas Tax-funded projects aim to achieve three objectives: a clean environment; strong cities and
communities; and productivity and economic growth. Through the installation of new ceiling and
wall insulation, doors and windows, energy efficient lighting, upgrading the heating system,
electrical upgrades, and significant structural upgrades, energy consumption will be significantly
reduced, thereby lowering the amount of GHG emitted in the region.
d. Social Considerations:
Given the Taghum Hall serves as a community facility for rentals, meetings, weddings, special
events, and other public gatherings year round for a wide range of regional residents and visitors
to the area, the additional benefits of this project include a significant improvement in the
usability, functionality, safety, and overall enjoyment of this heavily utilized facility.
e. Economic Considerations:
1 The revised total cost to complete the project in its entirety is $390,679. With a funding shortfall
of $99,354 the TCS is requesting $67,000. The balance of the project will be paid for through two
community fundraisers. The TCS is planning to host a Winter Taghum Hall Re-Opening
Extravaganza/Fundraiser. As well, a fundraiser is planned for the Spring in conjunction with the TCS Starry
Nights program, which is widely well attended and supported. The TCS has also recently requested
discount options from some of their vendors. These requests are currently being evaluated. Further, the
TCS is already receiving rental requests, more so than in past years. As such,the TCS is expecting their
rental income to substantially increase, providing them with another funding source to cover the
shortfall. The Directors for areas E & F are in support of using CWF monies to fund a portion of
the project.
f. Communication Considerations:
RDCK staff resources will be allocated to track, process and ensure the project fulfills the
reporting requirements on an annual basis (10 years).
SECTION 4: OFTIONS & PROS/ CONS
N/A
SECnON 5: RECOMMENDATION(S)
N/A
SECTIONS: RECQMMENDATIQN(S) TO THE BOARD
That the Community Works Fund contract amendment request for the Taghum Hall Energy
Retrofit project in the amount of $67,000 BE APPROVED for disbursement from the following
Community Works Funds for 2014:
a Electoral Area E in the amount of $17,000
» Electoral Area F in the amount of $50,000.
55
Community Works Application- Taghum Hall Energy Upgrades - October 27, 2014
Respectfully submitted,
Signature:
Name:
Tanji Zumpano, Water Services Liaison
CONCURRENCE
Initials:
Manager of Environmental Services "'""""
Manager of Administrative Services ' /
Chief Administrative Officer -;3giiK
ATTACHMENTS: Attachment A - Taghum Hall Energy Retrofit CWF Application
56
Regional District of Central Kootenay
Box 590, 202 Lakeside Drive
Nelson, BC V1L5R4
250-352-6665 1-800-939-9300 Email [email protected]
Federal/Provindal Community Works Funding Application
Application Date
lOctober 27, 2014
Project Title
Taghum Hall Energy Retrofit - #2
Applicant Contact Information:
Name of Organization
Faghum Community Society (TCS) aka Taghum Hall
address
5915Taghum Hall Road, Nelson, BCV1L6Y2
Phone No.
250.352.1332
Email Address
[email protected]
Fax No.
EDirector(s) in Support
Of Project
Ron Mickel, Ramona Faust
Amount Required
67,000
Area
E&F
Land Ownership - Please check one of the following:
X The applicant is the owner of the property
The property is Crown Land. Tenure/license number
Do you have the Landowner's written approval to complete the works on the land(s)?
D
X Yes (include copies of
permits)
No
Ownership and Legal Description details are required for all parcels of land on which the proposed works
will occur.
Registered Owners of Land
Taghum Community Society
Legal Description of land(s)
Lot 1, DL 2355, KD, Plan EPP10809 PID 028-576-748
57
APPL form
Page 2
1. Application Contents-must include all of the following:
a. Description of the project including management framework
b. Project Budget including project costs (E.g. employee, equipment,etc.)
c. Outline of project accountability including Final Report and financial statements
1. Eligible Project Description includingTimeline:
Taghum Hall Renovation & Upgrade - Phase 1
Original CW funds were applied for and we received $102,000 in late 2011. The full amount was
$136,000 of which 25% has been held back ($34,000).
The renovation ofTaghum Hall began in 2009 with a structural report that showed the exterior walls
leaning out at the top, making the building structurally unsound. An engineering report the same year
showed the building to be in poor shape, requiring extensive renovations to the walls, the floors, and
the roof supports. The Taghum Hall Executive at the time got quotes from various contractors for the
renovation work and Pete Gosney Carpentry & Construction Ltd. was hired. But it has taken several
years to get sufficient funds together to get the work done.
Originally in 2012, we approached the RDCK building inspector to start on the renovations. We were
told that if we touched the building in any way, we would have to upgrade the entire building. We
could not afford to do this and decided that rather than spend good money on an old, bad building,
we would plan on tearing it down and building a new building. It would make much more sense. To
that end, we had to look for additional funding. We spent a year in consultation with the Nelson
Italian Cultural Society, as they were interested in possibly joining with us to build a new hall. After a
year, they decided not to continue with us. We were back to the beginning so we rehired Thomas Loh
to get the paperwork in order to get the building permits we would need to get the renovations done.
We had received some new alternate funding in the meantime so we expected we would have just
enough to do what was required. Of course, with a renovation, there are usually surprises but we
were running out of time for the grants we had received over the past 5 years. Renovate now or lose
all the funds.
Our renovation project is already well underway, having started this past August. Contractor quotes
were done 5 years ago, before my time even. Peter Gosney was chosen as our contractor then and he
has stuck with us as we've stumbled our way through getting this whole thing finally underway. During
my time, I got 3 quotes from architects and ended up hiring Thomas Loh, as he was highly
recommended and offered us the best deal. He has been amazing.
Pete has done the hiring of subcontractors (heating, electrical, insulation, plumbing) and I know he has
changed some of them from our originals as he was able to get better deals for us.
This includes structural upgrade requiring new exterior wall on south side to support the roof, new
septic system, new windows, doors, heating, HVAC, & plumbing. The internal north-face wall is also
structurally unsound (falling out) and needs to be replaced. The north-side extension, currently the
dining/serving hall, has no foundation. When the carpenters removed the ceiling tiles, it was found
the roof had sagged 4 inches. In order to comply with current building codes, including insulation and
heating, extra materials and labour were required. The building was originally constructed with used
materials by local residents for private functions, long before building codes and permits were in
place.
58
Page 3
Eligible Project Description continued from previous page..
The hail is currently not wheelchair-accessible nor are the bathrooms wheelchair-accessible. The
wiring and plumbing in the building are antiquated (galvanized metal) and in poor condition. Windows
and doors are all old and offer little insulation. Additional insulation has been required under the
floors since the foundation of the building is cement blocks and no insulation was originally
installed. The timeline for this project is from August to November 2014 and to-date is on track.
For more details, please see Building Permit #21205, dated July 29, 2014, issued by the RDCK,
Nelson, BC.
1.1 Project Impact:
The improvements to the Taghum Hall will ensure that the building is safe enough and
comfortable enough to continue using. In its current derelict state, it was still being used, but
it was NOT SAFE, nor was it economical to heat. The facility will be used a lot more once
renovated and up to code, as well as with all the energy efficiency improvements, it will be
much more comfortable (we won't freeze in the winter), the water will be clean (new water
lines and pump in the well), the new and better wall insulation will preserve the heat in winter
and the cool in summer, as well as keep costs down due to proper construction eliminating
gaps in the building shell (due to limited initial construction in the 1950s, deterioration and
damage). Lighting will also be more energy efficient with low-energy bulbs in new fixtures to
replace all the old ballast, PCB lights.
BOTTOM LINE: Vastly increased energy efficiency in usage and costs along with safe and
comfortable environment, wheelchair accessible.
UPDATE: Rentals are already coming in for 2015.
1.2 Project Outcomes:
The outcomes will be increased usage of the hall because it will have become a safe,
comfortable, accessible, pleasant, and affordable facility for rentals, meetings, weddings,
special events, and other private and public gatherings year round. The new windows will not
only be energy efficient, but will offer a much grander view of the river and mountains, next to
which the hall sits. It is a beautiful location for a community hall.
59
1.3 Project Team and Qualifications:
Thomas Loh, Architect; Peter Gosney, General Contractor; Andrew Swan, Engineer;
Gareth Kernaghan, Vice-President ofTaghum Comm. Soc., Deborah Wilson, MA,
Secretary-Treasurer ofTCS
2. Project Budget:
Eligible costs for this project are outlined below. These include all direct costs that are reasonably
incurred and paid by the Recipient under the contract for goods and services necessary for the
implementation of the Eligible Project. Schedule B outlines Eligible Costs for Eligible Recipients (see
attached).
Project Costs
Cost ($)
Details
Items
Contractor Renovation structural costs original
)udget was 100,000, incremental increase due to
$ 48,000
;evere structural changes required to do approved
jpgrades to accommodate acceptable insulation and
lew windows (thermal improvement)
Mew septic system - old one had good cement tank
)ut no field; orig budget 26,000; new 17,325
3oors & windows - old ones decrepit; original
budget was 10,000; new budget is 33,594
Heating system original budget was 30,000; new
actual cost same; installed air source heat pump
$ (8675)
$ 23,594
$0
system
-lot water upgrade never originally in budget; went
rom old propane hot water tank to on-demand hot
$ 6,000
/vater-much more efficient as only heats water when
iceded
Demolition & scrap removal - all products sorted for
•ecycling - environmental care - original budget was
$ 3,000
;2,000; actual over 5,000
nsulation original budget not included; actual to do
:eiling R50, new thicker walls R23 - R36, and under
$ 18,760
:he floor (rigid styro R12)
-ight fixtures - not in original budget; old fixtures
lallast PCB style, new ones energy efficient
Professional Fees
\rchitect. Engineers, Surveyor-original budget for
>5,000, actual to-date 22,000; additional
$ 5,000
$ 17,000
irchitectural work required as well as structural
sngineer
electrical - no change to original budget of 20,000
60
$0
Dther Costs not included as upgrades/improvements for heating
and environmental - permits 5,000, plumbing 35,700, electrical
? 85,200
20;@e0rwheelehair-FarNp-6;SOO,.e]djnteFi&F4]oQfr"fixe^
and external deck railings (safety) 6,000
Orywall & paint - original budget 8,000; new budget is 16,000 for
5/8" instead of%" suitable for public building and improved heat ? 8,000
retention
$
Environmental Assessment
Sustainability Planning
$
Employee and Equipment Costs
$
$ 120,679
Total Incremental Costs
fatal Original Budget
$270,000
Actual Total
$ 390,679
Additional Budget Information
Since this was a renovation of an old building, there were many unknowns before the actual work began. Serious
structural deficiencies were found once the building envelope was opened up and had to be addressed in order to
move forward at all. These costs were unavoidable in order to bring the building up to current standards and safety
levels. Due to these increases, other costs also rose. We will not be able to complete the renovation without
additional funds, although we hope to have enough of it done so that we can use it. It is being sought after for rentals
already, it is a true community building and will be well used as soon as we are able to reopen our doors.
Since our original CW application, we have received additional funds from Columbia Basin Trust and Area F that have
allowed us to actually get this renovation going. We are now short on funds, due to holdbacks and these extra costs
detailed above, due to the "unknowns" that have come to light as the renovations have progressed. Some walls had
to be completely taken out and rebuilt as they were not only unsafe, but it would have been more costly to build
around them than to start fresh.
Our request for $67,000 is to cover the following energy efficiency upgrades:
We are behind payments to our general contractor by $31,000 (labour on last bill alone was $35,000) plus we have
yet to pay for the doors & windows ($23,594), drywall ($8,000), and insulation ($6,760 after deposit paid), electrical
$20,000 estimate to-date (all new to support new lighting and heating), and additional support for ceiling ($10,000
est.)(which had to be done to hold up the roof - if it caved in, we would have NO energy efficiency at all). We realize
that some of our costs appear to be strictly structural, but without the structure standing, no efficiencies would be
possible. Everything is tied together. This amounts to $99,354 of which we are asking for $67,000 to help cover. The
rest should be payable from all the holdbacks on current funds already spent. These will be available at completion of
the project, which will be next month.
61
SEE MAJOR INVOICES INCLUDED AS A SEPARATE PDF FILE.
Final report available upon completion of project in November 2014.
3. Accountability Framework:
The Eligible Recipient will ensure the following:
• Net incremental capital spending is on infrastructure or capacity building
• Funding is used for Eligible Projects and Eligible Costs
• Project is implemented in diligent and timely manner
• Where recipient is a Local Government, undertake Integrated Community Sustainability Planning
• Provide access to all records
• Comply with legislated environmental assessment requirements and implement environmental
impact mitigation measures
• Provision of a Final Report including copies of all invoices
Schedule of Payments
The RDCK shall pay the grant to the Proponent in accordance with the following schedule of payments:
(a) 75% upon signing of the Contract Agreement;
(b) 25% upon receipt of progress report indicating 75% completion of the Project
and a statement of income and expenses for the Project to that point.
By signing below, the recipient agrees to prepare and submit a summary final report outlining project
outcomes that were achieved and information on the degree to which the project has contributed to the
objectives of cleaner air, cleaner water or reduced greenhouse gas emissions. This must also include
financial information such as revenue and expenses (template provided).
In addition, an annual report (for 10 years) is to be submitted to the RDCK prior to October 31 of each
year detailing the improvement to the quality of the environment created by completion of the project
(template provided).
Signature
(DeGoralz (Wi(son
Name
Deborah Wilson, Secretary-Treasurer
62
Date
Dctober 27, 2014
REGIONAL DISTRICT OF CENTRAL KOOTENAY
DATE OF REPORT: October 29, 2014
DATE & TYPE OF MEETING: November 19, 2014 Rural Affairs Committee
AUTHOR: Tanji Zumpano, Water Services Liaison
SUBJECT: COMMUNITY WORKS FUND APPLICATION-CLAYTON
CREEK IMPROVEMENT DISTRICT WATER SYSTEM UPGRADE
FILE: 1850-20-CW-112
• SECTIQ-Nl^-EXECUTWEWPWMARVThe purpose of this report is to seek approval for the Community Works Fund application for the
Clayton Creek Improvement District Water System Upgrade project in the amount of $46,000
and that funds be disbursed from Community Works Funds allocated to Electoral Area F for the
year 2014.
• SECHON.%f BACKGROtBft ^ANAI.YSI^
The Clayton Creek Improvement District (CCID) currently has 18 active connections and 1
inactive one. Domestic water supply is from Clayton Creek, an untreated water source. The
system dates back to 1977 when the original lines were first installed along with a 500 gallon
intake tank. 3 culverts and a cement dam intake were then constructed in 1979. In 1983 the
CCID increased their number of water lines to 6 and added two more culverts. The culverts each
have a cement plug in the bottom with one 4" line coming out of them. The CCID does not have
an adequately sized storage tank and does face service capacity issues in the drier summer
months.
Since April 1992, the CCID has been operating under a Boil Water Notice due to inadequate
disinfection and treatment. Chemical and bacteriological analysis completed in September 2014
detected both total and fecal coliform. IH has requested that the CCID upgrade their system and
take measures that will ultimately result in the lifting of the permanent Boil Water Notice that is
in place. Although in the early stages of planning, the CCID hopes to include the following
components in the upgrade of their water system:
» Sea-can to house the treatment plant;
• Treatment plant that includes sand filtration, UV, and chlorine;
• Valve replacement; and
*> Road building and provision of power to the water treatment plant site.
I Preliminary plan design which will include firm costs and options for improvements will be
1 completed by Spring, 2015. At that time the CCID will begin their infrastructure upgrade project.
i. selno?3t'REmn.iclA^(tty$i^(:
I a. Financial Considerations - Cost and Resource Allocations:
This project falls under the eligible project category of Drinking Water. The applicant will need to
63
Community Works Application - Clayton Creek Improvement District Water System Upgrade - October
29,2014
report annually for a period of 10 years on the community benefits realized as a result of this
improvement project.
This application is the responsibility of Area F and does not expose other Electoral Areas to
financial risk. The Director for Area F is fully supportive of the application and currently has
sufficient funds to allocate $46,000 to the project, leaving Area F with a balance of $34,281
(including concurrent applications for The North Shore Hall and the Taghum Hall).
b. Legislative Considerations (Applicable Policies and/or Bylaws):
Board policy dictates that applications to the Community Works Fund be reviewed by staff and
the Rural Affairs Committee for compliance with program guidelines. Staff is of the opinion that
this application meets the criteria of the New Gas Tax Agreement. This project falls within the
eligible project category of 'Drinking Water - infrastructure that supports drinking water
conservation, collection, treatment and distribution systems/
The CCID approached 3 consultants in an effort to obtain quotations for the planned
improvements. Of the 3, only 1 submitted a design-build proposal. As such, the CCID currently
has before them a proposal from a consultant to compile site information, complete preliminary
design, provide budgetary estimates for construction, and prepare and submit the required
Interior Health Construction permit application. The fee for this service is $8,500 which is to be
paid for by the CCID and not with CWF. Should the CCID be successful in their application for
CWF, these monies will only be used for eligible project components, the tangible capital assets.
The CCID has committed to be compliant with the community works guidelines and to report on
the improvement measures after the project has been completed. The CCID will report on the
progress of the existing water quality advisory status, will provide a description of the type of
water issue addressed by the project, and will include any quantitative or qualitative data about
health, social, economic or other environmental benefits realized.
c. Environmental Considerations:
Gas Tax-funded projects aim to achieve three objectives: a clean environment; strong cities and
communities; and productivity and economic growth. This project will result in a cleaner and
safer water supply for the 19 properties on the system.
d. Social Considerations:
i N/A
I e. Economic Considerations:
The total cost to complete the project is roughly estimated at $185,150. The Director for the
area is in support of using CWF monies to fund a portion of the project. At present, the CCID
1 users pay annual service fees of $200. The trustees intend to raise rates in 2015, 2016,and
1 2017. As well, once final project costs are known, users will also consider each making a set
individual lump sum ($5,000) payment toward the capital costs of this project. If required, the
CCID anticipates increasing water user fees over the next several years in order to fund the
balance of the project costs.
L „„.„„.„.
64
Community Works Application - Clayton Creek Improvement District Water System Upgrade - October
29,2014
I f. Communication Considerations:
I RDCK staff resources will be allocated to track, process and ensure the project fulfills the
reporting requirements on an annual basis (10 years).
i SECTtON4:'OPTIONS a PROS/CO!NS •• . ' • .'
I N/A
SECTION 5; RECQpVtENIMTtQN^
N/A
SECTIONS; RECGMVIMEIMDATION^SI TOTOE BOARD
That the Community Works Fund application for the Clayton Creek Improvement District Water
System Upgrade project in the amount of $46,000 BE APPROVED for disbursement from
Community Works Funds allocated to Electoral Area F for the year 2014 SUBJECT TO submission
I of the approved construction permit from Interior Health.
Respectfully submitted,
Signature:
TT^
Name: Tanji Zumpar»6, Water Services Liaison
CONCURRENCE Initials:
Manager of Environmental Services (-u^.;,
Manager of Administrative Services •'''"_„ /
Chief Administrative Officer -;*1^-
ATTACHMENTS:
Attachment A- Clayton Creek Improvement District Water System Upgrade CWF Application
65
66
Regional District of Central Kootenay
Box 590, 202 Lakeside Drive
-~]qelson;^-^n:5Rq—
250-352-6665 1-800-939-9300 Email [email protected]
Federal/ProvJncial Community Works Funding Application
Application Date
2014-10-15
Project Title
Clayton Creek Improvement District (CCID)
Applicant Contact Information:
Name of Organization
address
Clayton Creek Improvement District (CCID)
c/o 4166 Granger Rd
Phone No.
Email Address
250.354.1802
Fax No.
250.825.7804
[email protected]
Director(s) in Support
Of Project
Ron Mickel
Area/Municipality
46,000.00
Amount Required $
Land Ownership - Please check one of the following:
7
The applicant is the owner of the property
The property is Crown Land. Tenure/license number
PCL permit #15467
Do you have the Landowner's written approval to complete the works on the land(s)?
Yes (include copies of permits)
No
Ownership and Legal Description details are required for all parcels of land on which the proposed works
will occur.
Registered Owners of Land
Legal Description of land(s)
Provincial Crown Land
Portion of Lots 10 & 11, DL 7465, Plan 1035
APPL form
67
Page 2
1. Application Contents - must include all of the following:
a. Description of the project including management framework
b. Project Budget including project costs (E.g. employee, equipment, etc.)
c. Outline of project accountability including Final Report and financial statements
1. Eligible Project Description including Timeline:
CCID is a group of water users on one system. We have 18 connections with the
potential of 19 and run with a board of 3 trustee members, Dan Gaudreau (chair), Dana
Magree (treasurer), and Breanne Gaucfreau (secretary). Our water system has been on
a Boil Water Notice since April 1, 1992 because of poor water quality from sample testing
In 1977 original lines were put in, no storage tank, just a 500g intake tank. In 1979 phase
1 started with the placement of 3 culverts, and a Cement dam intake. In 1983 with federal
government funding the CCID increased the number of water lines to six and added 2
more culverts totaling 5. Those culverts are 7000g gal culverts with a cement plug in the
bottom with one 4" line coming out (%" pipe feed for each property and three 3" fire hose
connection for 2" fire hose).
Currently, a potential issue with service capacity is that we should have a larger holding
tank than we currently do, with the anticipation of dry summers and anticipated future
water treatment. Clayton Creek ID'S water conservation measures are dictated by
weather with voluntary watering every other day.
We operate and service our own water system with Clayton Creek water users. Twice a
year we "flush" out the system and scrub the tanks, with regular cleaning of the holding
tank through the rest of the year.
CCID is in trying to meet the conditions on our permit with IHA and I am working with the
health inspector. Clayton Creek is on a boil water notice because it fails to meet the
requirement of providing a) disinfected surface water and b) potabte water.
This is a quote from Corey Chisham (I HA) and his last email to me stated: "You may
submit monthly bacteriological samples from now on as we have already established
from past sampling that the drinking water is very poor, regardless of time of month or
year. I would encourage Clayton Creek ID to remind all of its' users of the Boil Water
Notice on a regular basis."
We had a chemical and biological analysis undertaken by Aqua Diversities in September,
2014 which detected total and fecal coliform in the raw water, a further justification of the
permanent Boil Water Notice currently on the CCID.
Given the CCID is on a permanent BWN, the users are in the early stages of planning an
upgrade to the system. We intend to explore the options to do the following: valve
replacement, re; piping, sand filtration, a treatment system with UV lights/ water treatment
plant.
At present, we have not yet hired a consultant to do this work and as such, we do not
have firm costs. We intend to undertake a preliminary design study which will be
completed by Spring of 2015 and it will provide us with viable options for improvements,
including accurate costs. This study will NOT be paid for through CWF, but through
existing savings the CCID has. Should we be successful in our application for CWF,
these funds will only go towards the cost of actual capital asset improvements.
68
Page 3
1.1 Project Impact:
-A water system that is approved by IHA and will allow our community to achieve the
objective of cleaner safer drinking water and get us off our existing boil water notice.
- This will increase our property values, giving residents more options to develop their
properties or subdivide.
- One resident wants to put in a commercial kitchen in her home. Due to IHA regulations,
she's unable to run a business out of her home, until CC1D has met the standards of a
treated and potable water system. With a system upgrade, this will give this single mom
a home based job, saving her childcare costs, and providing her with job stability and less
stress to the children.
69
Page 4
1.2 Project Outcomes:
To achieve the objective of cleaner safer drinking water and get us off our existing boil
water notice.
I understand we need accountability requirements, and to obtain three quotations for the
planned and eligible project to show due diligence.
I contacted lan Bourne from Pure Solutions Water Treatment Inc. by phone on July 22nd,
2014, he did not return my call and I later was informed that he is no longer doing this
realm of work. I called him back again October 21st, again left him a message to call me,
I contacted Peter Ward at Ward Engineering on July 22nd, 2014. In our conversation
Peter said that he doesn't install full treatment systems that we would be looking for. I
contacted Peter again October 21st, leaving a message, inquiring about doing just the
pre-engineering portion of a system and have not heard from him in regards to my phone
call.
Some users of CCID met with Aqua Diversities on July 21st, 2014. Nathan Ward and his
staff gave us an overview of what they have done in the past, and current water projects
that they were working on. We discussed the flow meter testing that was done in the Fall
of 2013 and moving forward with further water testing and chemical analysis. From those
results Aqua Diversities gave us a proposal for "phase 2", which is included with this
application. Phase 2 which would include the preliminary design description and
drawings, I HA construction permit application package and budgetary estimate for
proposed system. CWF will not be paying for this planning phase, our existing savings
and reserves will be.
70
1.3 Project Team and Q.ualifications:
We have not hired a company as of yet.
We hired Aqua Diversities for flow meter analysis in Fall of 2013 and Summer of 2014, as
well as chemical analysis in the Summer of 2014 and have a proposal for "Phase 2"
which include the preliminary design description and drawings, IHA construction permit
application package and budgetary estimates for the proposed system.
2. Project Budget:
Eligible costs for this project are outlined below. These include all direct costs that are reasonably
incurred and paid by the Recipient under the contract for goods and services necessary for the
implementation of the Eligible Project. Schedule B outlines Eligible Costs for Eligible Recipients (see
attached).
Project Costs
Capital Costs
^ost($L
Details
Items
$ 23,000.00
Sea-can -
UV filters, sand filtration, flow meter, bag filtration,
$ 96,000.00
chlorine system, alarm sensors, plumbing, electrical
$
^Potential Cost - Uraniam System **
$ 12,000.00
road install and power to treatment system
$ 30,000.00
$
$
Professional Fees
$
$
included in Phase 2 with Aqua Diversities proposal
$
Sustainability Planning
also included in Phase 2
$
Employee and Equipment Costs
self maintained within Clayton Creek
$
1 year warranty from Aqua and warranty on certain
$
parts.
$
15% contingency to unforeseen costs
$ 24,150.00
Environmental Assessment
Incremental Costs
Total
71
$ 185,150.00
Additional Budget Information
We currently have $35,911 .52 banked away. Users from CCID have spoken of an
additional one time fee dependant on what the total system cost is ,as well the option to
increase our annual water fees. (currently each household pays 200$/year, which we know
is on the low side for small water user fees)
***3 quote requirement see above in 1.2 project outcomes due to not enough room
3. Accountability Framework:
The Eligible Recipient will ensure the following:
- Net incremental capital spending is on infrastructure or capacity building
" Funding is used for Eligible Projects and Eligible Costs
• Project is implemented in diligent and timely manner
r Where recipient is a Local Government, undertake Integrated Community Sustainability Planning
• Provide access to all records
• Comply with legislated environmental assessment requirements and implement environmental
impact mitigation measures
• Provision of a Final Report including copies of all invoices
Schedule of Payments
The RDCK shall pay the grant to the Proponent in accordance with the following schedule of payments:
(a) 75% upon signing of the Contract Agreement;
(b) 25% upon receipt of progress report indicating 75% completion of the Project
and a statement of income and expenses for the Project to that point.
By signing below, the recipient agrees to prepare and submit a summary final report outlining project
outcomes that were achieved and information on the degree to which the project has contributed to the
objectives of cleaner air, cleaner water or reduced greenhouse gas emissions. This must also include
financial information such as revenue and expenses (template provided).
In addition, an annual report (for 10 years) is to be submitted to the RDCK prior to October 31 of each
year detailing the improvement to the quality of the environment created by completion of the project
(template provided).
Signature
Name
Date
Breanne Gaudreau
2014-10-28
72
mUBBSBBiSI
Proposal For:
Engineering
Design and
Consulting
Elient:
yiiryiojfQliiJSs^
Mffiiffiffi§"iIMD<I?B
Inc.
ENGINEERING INC.
Suite 201 - 601 Front Street
Version:
Nelson, BC |V1L4B6
!; I www«9i3"%t®i(ig.eem
This proposal is valid for 90 days upon reception
73
^ /^ ,r'-Ci
^
I^MUJH..
yi^ • ':..y ^.a3
ENGINEERING INC.
ggBliKC)MK6BMO:rSBBStr88B
iv^u^aiquaiidli^^
BEgiigBgllBi.ggBi!
INTRODUCTION
The following proposal outlines the scope and budget for engineering design services to
complete a water system analysis, design a water treatment system, provide subsequent cost
estimates and schedules, and complete an Interior Health Authority Construction Permit
Application for a water treatment facility. This proposal does not include construction or
installation costs for the proposed system. A budgetary estimate for construction of the system
can only be provided once the water quality has been analyzed, the water treatment system
has been designed and the I HA Construction Permit Application has been prepared.
COMPANY BACKGROUND
AquaDiversities Inc. (Aqua) and 9dot Engineering Inc. (9dot) specialize in the design,
construction, and operation of both water and wastewater systems with an office based in
Nelson, BC. Aqua/9dot carries insurance for Errors and Omissions as well as General Liability.
Aqua has designed numerous provincially and federally approved water treatment systems in
BC and Alberta and is a competitive supplier and distributor of industry standard water and
wastewater treatment equipment. Aqua's services also include operation and maintenance
contracts of existing and new facilities.
Aqua™ water treatment systems developed by Aqua/9dot are proprietary in design and are
engineered and constructed in Nelson, BC. These prefabricated systems are housed within
modified 8'x20' shipping containers, which provides a compact design that can be transported
easily to site. Aqua™ water treatment systems meet the provincial 4-3-2-1-0 treatment
objectives for potable water and have been approved by the Interior Health Authority for
similar applications. The design of an Aqua™ water treatment system is particular to the water
users population, the existing infrastructure on site, and the water source supplying the system.
Aqua/9dot will work with the client to design an Aqua™ water treatment system that can best
satisfy their needs and requirements considering the following:
> water quality, pressure, and demand,
> budget,
> site conditions and possible treatment system locations,
> electrical supply options to the treatment system,
> Interior Health Authority application requirements, and
> desired timeline.
Clayton Creek Improvement District - Water Treatment Plant
Engineering, Design and Consulting Services Proposal^ 13-05S P-vl.l Page 2 of 6
74
iSuiteJ2Q::I|g6C):lS|:j-ontjStIeeg
lOglsonlBiig'u-Iggl
ENGINEERING INC.
g""1I
METHODOLOGY
The following steps outline the phased process by which Aqua/9dot will determine the most
suitable system and services necessary to complete the project.
PHASE 1
Site visit information collection and extrapolation that include: *
> location and service area,
> water source information collection and chemical water analysis, and
> flow data collection (using a portable Ultrasonic Flow Meter).
Information provided by the client or with the help of the client
PHASE 2
Preliminary design recommendations to outline:
> type and design of system best utilized to treat site-specific water and meet
maximum water usage based on flow analysis,
> proposed location of new water treatment facility,
> proposed location of backwash water disposal (disposal rock-pit or drainage field
design not included), and
> design of connections of the proposed Aqua™ water treatment system to the
existing collection and distribution system.
Interior Health Authority (IHA) Construction Permit application preparation that includes:
> completed application for submission as per IHA requirements, including a draft
Operation and Maintenance Manual,
> completed drawings outlining the specifications of the proposed treatment system
building, its components, and its integration within existing infrastructure, and
> budgetary pricing for the proposed water treatment system.
Clayton Creek Improvement District - Water Treatment Plant
Engineering, Design and Consulting Services Proposal_# 13-05S P-vl.l Page 3 of 6
75
nacNS
f^M^eis
Diversities Inc. I ENGINEBRING INC.
KBireHaiSffiIBrHBBMega
|vn?/^|ii[uad ii^^
EJMelsgBiBiglimBggl
Aqua/9dot will provide the deliverables outlined below.
PHASE 1
System and Source Water Information
> source water comprehensive chemical analysis data including:
a. Turbidity,
b. UVtransmissivity,
c. TOC,and
d. THM data.
> graphed flow data detailing actual existing water system consumption rates
PHASE 2
Preliminary Design Description and Drawings
^ control scheme diagram
> piping and instrumentation diagram
> site plan of water treatment plant location
> proprietary plan and sections of treatment plant
> design brief
IHA Construction Permit Application Package
> construction application form
> 90% Design Development drawings
> draft Operation and Maintenance manual
> submission of package and subsequent meetings with IHA (If deemed required)
Budgetary Estimates for the Proposed System Designed byAqua/9dot
> class "B" estimate costs (+/-15%) for packaged water system construction
> proposed timeline
Aqua/9dot will provide two (2) paper copies and one (1) digital copy of all above-mentioned
drawings.
Clayton Creek Improvement District - Water Treatment Plant
Engineering, Design and Consulting Services Proposal # 13-OSS P-vl.l Page 4 of 6
76
iSuiteaOiUmiRrcinflStJ-eetS
|N;e|soi|B|U|glU|.B;6|
ENGINEERING INC.
FEE BREAKDOWN
PHASED_S2.500*
Paid with invoice # 811 -$2,500
* Does not include travel time over 50km.
Travel time over 50km is charged for one senior technician at an hourly rate plus $0.75/km for vehicle
costs.
PHASE 2 ,_ ,_ ,__ ,___$9,500
Less amount paid in invoice # 812 for site plan of WTP location -$1,000
SU BTOTAL (not including applicable GST tax) §8,500.00*
*This quote is valid for 90 days. All additional work or site visits to be completed outside of the
determined Methodology (Scope of Work) and Deliverables of this proposal shall be billed upon
approval of client using the following fee structure plus applicable travel expenses:
HOURLY FEE STRUCTURE
Professional Engineer: . $125/hour
Senior Technologist: $100/hour
Project Management: $75 / hour
Drafting:
$75
Administration:
/
hour
$50/hour
Field Service Representative (Operations): $50 / hour
Vehicle
cost:
$0.75,
km
PAYMENTSCHEDULE
Once the client has accepted this proposal, Aqua/9dot will invoice the client for the fees
outlined in Phase 1. Once Phase 1 is complete and confirmation from client is given to continue,
Aqua/9dot will invoice the client for the fees outlined in Phase 2.
ACCEPTANCE OF PROPOSAL
Confirmation of agreement to this proposal can be made by completing the following
Authorization to Proceed form and emailing it to either: [email protected] or
[email protected]
Clayton Creek Improvement District - Water Treatment Plant
Engineering, Design and Consulting Services Proposal # 13-05S P-vl.l Page 5 of 6
77
f^sll/e^A
Diversifies Inc.
liduv^vu^^cjuaftlii^
I ENGINEERING INC.
jStJifeSMSgeoBBGSSSSfflEBB
IfiljscirgiBgiliifflBM!
TO
Clayton Creek Improvement District, Nelson, BC
Engineering, Design and Consulting Services
I have read and reviewed the above proposal vl.l and am in agreement with the scope of work
and the proposed fee for the works. As the CLIENT, I authorize the work and have provided the
payment of the fees outlined in the payment schedule plus GST.
Client (having signing authority):
Name
Signature
Date
Clayton Creek Improvement District ~ Water Treatment Plant
Engineering, Design and Consulting Services Proposal # 13'
78
Page 6 of 6
REGIONAL DISTRICT OF CENTRAL KOOTENAY
DATE OF REPORT: November 3, 2014
DATE & TYPE OF MEETING: November 19, 2014 Rural Affairs Committee
AUTHOR: Tanji Zumpano, Water Services Liaison
SUBJECT: COMMUNITY WORKS FUND APPLICATION- RDCK NORTH
SHORE HALL RECREATIONAL INFRASTRUCTURE UPGRADE
FILE: 1850-20-CW-114
•SB^lQ?fc:g^|g€jVT'I^SUNWI^':.'-'- .. "•••"...'••' '..-. . ..'"""• . ':"< .-...".''•: •:'...•.:"""7.':
The purpose of this report is to seek approval for the Community Works Fund application
submitted by the RDCK for the North Shore Hall Recreational Infrastructure Upgrade project in
the amount of $200,000 and that funds are disbursed from Community Works Funds allocated to
Electoral Area F for the year 2014.
SECTtON.^-: BaCKQRQUW^ ANALYSIS
The North Shore Hall is a community gathering spot for both City of Nelson and neighbouring
rural residents and serves as a vital piece of community recreational infrastructure in the region.
Historically, the Hall has been home to the Boys & Girls Scouts, RDCK recreation programs, dance
schools, Tae Kwan Do programming, community training events. Red Cross babysitting training,
summer youth camps, community music events, weddings, funerals, and politician hosted
meetings and election events. The Hall is also the current staging location for Nelson Search and
Rescue.
The North Shore Hall has not undergone any upgrades since the early 1970s. As a result/ the
usage of the facility has decreased significantly as it is both unsuitable and uncomfortable for a
wide range of activities. As well, currently there are no universally accessible washrooms in the
building. The Board approved "2014 Nelson and District Parks & Recreation Master Plan"
1 encourages RDCK programming staff to expand upon program offerings to the community
1 currently provided at the heavily used Nelson & District Community Complex. A rejuvenated
I North shore hall will assist in achieving that goal by being in a position to offer a wide array of
I dance, yoga, fitness, youth, seniors, and other training programs along with community special
events.
The RDCK is planning to upgrade the North Shore Hall's recreational amenities by undertaking
the following improvements:
® Upgrade the flooring to make it suitable for active recreation, fitness, and dance
programs;
® Electrical upgrades in the main hall to provide an adequate number of electrical outlets
for programming and events that require music and/or have other power needs;
• Removal of hazardous material (asbestos);
® Upgrade basement washrooms and main floor bathrooms to be universally accessible;
® Upgrade the mezzanine space to increase its appeal and make it more comfortable for
79
Community Works Application - RDCK North Shore Hall Recreational Infrastructure - November 3, 2014
small meetings and events;
® Modernize wall and ceiling finishes to improve aesthetics and acoustics; and
• Improve street appearance of the facility to make it more attractive for widespread
public usage.
Upon completion of this recreational infrastructure upgrade project the community at large will
have access to a facility that is inviting, comfortable, and suitable for a wide range of fitness/
educational/ cultural and arts programs, training events, private celebrations, and public
meetings. The project will be completed by May, 2015.
SECTIONS; DEWtIO ANALYSIS
a. Financial Considerations - Cost and Resource Allocations:
As this project falls under the new eligible category of Recreational Infrastructure, the guidance
materials clarifying eligibility specifics and the required reporting requirements have not yet
been made available by UBCM. The applicant will need to report annually for a period of 10
years on the benefits realized as a result of this infrastructure improvement project, but it is
anticipated that further reporting will be expected addressing the positive impacts of this
recreational facility improvement project.
This application is the responsibility of Area F and does not expose other Electoral Areas to
financial risk. The Director for Area F is fully supportive of the application and currently has
sufficient funds to allocate $200,000 to the project, leaving Area F with a balance of $34,281
(including concurrent applications for the Taghum Hall and Clayton Creek Improvement District).
b. Legislative Considerations (Applicable Policies and/or Bylaws):
Board policy dictates that applications to the Community Works Fund be reviewed by staff and
] the Rural Affairs Committee for compliance with program guidelines. Staff is of the opinion that
I this application may meet the criteria of the New Gas Tax Agreement. This project falls within
the new eligible project category of 'Recreational Infrastructure'. It is paramount to note,
however, that guidance materials clarifying the exact types of projects eligible under the new
project categories are in development by the Partnership and Management Committees. As
I such, project and reporting requirements are largely unknown at this time and this may have
I substantial impacts on this project in the future.
In early October/ 2014 the RDCK received a pre-tender cost estimate for the project in its
entirety (LTA Consultants Inc.). The detailed drawings and tender documents will be complete
by early December/ 2014. Through January, 2015 the competitive tendering period will be open/
with the anticipated award of the project by the end of January, 2015. Construction will begin in
February, with the project being completed by May, 2015.
c. Environmental Considerations:
Gas Tax-funded projects aim to achieve three objectives: a clean environment; strong cities and
communities; and productivity and economic growth. By improving the North Shore Hall's
community recreational amenities, aesthetics, bathrooms, and acoustics, the project will
ultimately result in the addition of 1200 hours of accessible recreational programming per year,
80
Community Works Application - RDCK North Shore Hall Recreational Infrastructure - November 3, 2014
LZQaAxMjjcs.nt^omo^aityjeMfiuUimje.p^
per year, and will increase the life expectancy of the building for another 20 years.
d. Social Considerations:
N/A
e. Economic Considerations:
The total cost to complete the full upgrade project is $416,565. The balance of funds required
[ will be funded through existing reserves, contributions from Nelson Search & Rescue, borrowing,
other grant opportunities, and community fundraising.
f. Communication Considerations:
RDCK staff resources will be allocated to track, process and ensure the project fulfills the
reporting requirements on an annual basis (10 years).
SECTION A; OPTIONS B PROS f CONS
N/A
SEOTONS: REeOMMENDATlONfS]
N/A
SSCn&N §: RECOIVIMCNQWtONi^ TQ THE BaARD
That the Community Works Fund application for The North Shore Hall Recreational
Infrastructure Upgrade project in the amount of $200,000 BE APPROVED for disbursement from
Community Works Funds allocated to Electoral Area F for the year 2014.
Respectfully submitted,
Signature:
Name: Tanji 2i4fr(parto, Water Services Liaison
CONCURRENCE Initials;
Manager of Environmental Services •.'''- -
Manager of Administrative Services I, fjTA/
Chief Administrative Officer
ATTACHMENTS:
Attachment A- RDCK North Shore Hall Recreational Infrastructure Upgrade CWF Application
81
82
Regional District of Central Kootenay
Box 590, 202 Lakeside Drive
"If^^^^,^,^^^^—--——-—--—^^
250-352-6665 1-800-939-9300 Email [email protected]
Federal/Provincial Community Works Funding Application
Application Date
2014-10-27
Project Title
North Shore Hall - Recreational Infrastructure Upgrades
Applicant Contact Information:
Name of Organization
address
Phone No.
Email Address
Regional District of Central Kootenay
675 Whitmore Rd Nelson BC
250-352-8158
Fax No.
250-352-9300
[email protected]
Director(s) in Support
Of Project
Ron Mickel
Area/Municipality
200,000.00
Amount Required
Land Ownership - Please check one of the following:
/
The applicant is the owner of the property
The property is Crown Land. Tenure/license number
Do you have the Landowner's written approval to complete the works on the land(s)?
Yes (include copies of permits)
D N°
Ownership and Legal Description details are required for all parcels of land on which the proposed works
will occur.
Registered Owners of Land
Legal Description of land(s)
RDCK
APPL form
83
Page 2
1. Application Contents - must include all of the following:
a. Description of the project including management framework
b. Project Budget including project costs (E.g. employee, equipment, etc.)
c. Outline of project accountability including Final Report and financial statements
1. Eligible Project Description including Timeline:
The North Shore Hall is a community gathering spot for rural Area F closest to Nelson. As
it is located just across the orange bridge it is an important piece of recreational
infrastructure for Nelson and area.
Over the years the hall has hosted the Boys and Girls Scouts, RDCK recreation
programs, dance schools, tae kwon do schools, community training events, Red Cross
Baby-sitting, summer camps, community music events, weddings, funerals and elections.
The hall has not had a major upgrade since the early 1970s. As a result, hall usage has
decreased, as the hall is unsuitable for many activities. The 2014 Nelson and District
Parks & Recreation Master Plan, encourages RDCK programming staff to expand
program offerings to the community outside of the facilities provided at the Nelson and
District Community Complex. A rejuvenated North Shore Hall will provide a great
programming space for recreation programs such as dance,yoga, workshops, training,
and community special events.
The hall is also the staging location for Nelson Search and Rescue. This partnership will
increase the usage of the hall as a training location. This will be an important new
attribute of the hall as finding suitable locations for large training events can be difficult in
Nelson and District.
To bring the hall up to usable standards the following improvements are required:
1. Washroom on the main floor (universally accessible) and upgraded basement
washrooms.
2. Usability of the mezzanine space suitable for a small meeting/breakout room.
3. Electric upgrade in the main hall to provide a suitable number of electrical outlets.
4. Upgrade of the flooring to make the floor suitable for active recreation/fitness
programs.
5. Improve the street appearance of the facility to make it appealing for public usage.
6. Improvement of wall and ceiling finishes to improve aesthetics and acoustics.
7. Hazardous material removal (asbestos).
Timeline:
December 2014 - Detailed Drawing and tender document completion
December 2014 - January 2015 - Competitive tendering period
January 2015 - tendering award
February - April 2015 - Construction period
May 2015 - Project completion
84
Page3
1.1 Project Impact:
1. The project is expected to add 1200 hours of accessible programing time for the use of
recreational programing per year.
2. The project is expected to add 200 hours of community event time per year.
3. The project is expected to add 200 hours of community meeting/training time per year.
4. The project will increase the life expectancy of the building for another 20 years.
85
Page 4
1.2 Project Outcomes:
1. A usable space for recreation programs.
2. A usable training space.
3. Universal washroom on the main floor.
4. Improved public washroom in the basement.
5. Hazardous material removed.
6. Improved acoustics.
Outcomes as they relate to the 2014 Nelson and District Master Plan:
1. Providing inclusive spaces that are barrier free. At the moment a participant with
mobility challenges will not be able to access the washrooms in the basement easily as
the washrooms are only accessible by stairs. Acoustics are poor in the hall and this
makes the space a difficult environment for people with hearing deficiencies.
2. North Shore Hall is a community space that is easily accessible and close to home for
older adults and seniors in the North Shore area.
3.Provide more support to community halls for major maintenance.
86
1.3 Project Team and Q.ualifications:
Nelson Rocha, Studio 9 Architecture + Planning Ltd, - LEED qualified architect
LTA Consultants Inc. - Professional Quantity Surveyors and Construction Cost
Consultants
Joe Chirico, RDCK General Manager of Community Services
Daniel Leslie, Nelson Search and Rescue Project Liaison
2. Project Budget:
Eligible costs for this project are outlined below. These include all direct costs that are reasonably
incurred and paid by the Recipient under the contract for goods and services necessary for the
implementation of the Eligible Project. Schedule B outlines Eligible Costs for Eligible Recipients (see
attached).
Project Costs
Cost($)
Details
Items
$ 5,000.00
Permits
$
$
$ 396,565.00
Capital Costs
$
$
Professional Fees
Architectural/QS
$ 15,000.00'
$
$
Environmental Assessment
$
Sustainability Planning
$
Employee and Equipment Costs
$
RDCK (Not applicable)
$
$
$
Incremental Costs
Total
87
$ 416,565.00
Additional Budget Information
This project is also funded from:
76,588 - Community Works 201 1 -1850-20-CW-53
25,000 - Nelson Search and Rescue
20,000 - North Shore Hall Operations
94,977- Grants and borrowing
3. Accountability Framework:
The Eligible Recipient will ensure the following:
" Net incremental capital spending is on infrastructure or capacity building
B Funding is used for Eligible Projects and Eligible Costs
• Project is implemented in diligent and timely manner
• Where recipient is a Local Government, undertake Integrated Community Sustainability Planning
H Provide access to all records
• Comply with legislated environmental assessment requirements and implement environmental
impact mitigation measures
• Provision of a Final Report including copies of all invoices
Schedule of Payments
The RDCK shall pay the grant to the Proponent in accordance with the following schedule of payments:
(a) 75% upon signing of the Contract Agreement;
(b)
25% upon receipt of progress report indicating 75% completion of the Project
and a statement of income and expenses for the Project to that point.
By signing below, the recipient agrees to prepare and submit a summary final report outlining project
outcomes that were achieved and information on the degree to which the project has contributed to the
objectives of cleaner air, cleaner water or reduced greenhouse gas emissions. This must also include
financial information such as revenue and expenses (template provided).
In addition, an annual report (for 10 years) is to be submitted to the RDCK prior to October 31 of each
year detailing the improvement to the quality of the environment created by completion of the project
(template provided).
Signature
Name
1~
Oc.se.p^ i)hirico
88
Date
")r -^ /7ff...3/t.jti.
.,f<~c'''/^Ly'~t"
`