66 Semi-annual IEA-ETSAP meeting LOGISTICS NOTE

66th Semi-annual IEA-ETSAP meeting
17-21 November, 2014 at UN City, Marmorvej 51, Copenhagen Østerbro, Denmark
LOGISTICS NOTE
Contents
1. VENUE AND HOW TO GET THERE ............................................................................................................. 2
2. REGISTRATION AND SECURITY CHECKS AT UN CITY ................................................................................. 5
3. WIFI ACCESS .............................................................................................................................................. 6
4. PUBLIC COFFEE MACHINE ......................................................................................................................... 6
5. OTHER PRACTICAL INFORMATION ABOUT COPENHAGEN ....................................................................... 6
Telephones ................................................................................................................................................ 6
Currency Danish Kroner ............................................................................................................................ 7
Tipping....................................................................................................................................................... 7
Opening Hours .......................................................................................................................................... 7
Supermarkets ............................................................................................................................................ 7
Customs & VAT ......................................................................................................................................... 8
Danish language ........................................................................................................................................ 8
Lost Property ............................................................................................................................................. 8
Emergency ................................................................................................................................................ 8
Tourist Attractions .................................................................................................................................... 8
Student discounts ..................................................................................................................................... 9
6. OUR DTU CONTACTS ................................................................................................................................. 9
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1. VENUE AND HOW TO GET THERE
We recommend you to check Rejseplanen (www.rejseplanen.dk) to organize your public transport travel
in Copenhagen. This website works in English, German and Danish. Rejseplanen covers bus, train, metro
and s-trains. You can calculate prices and emissions for all your travels in Denmark. We recommend you
downloading the Rejseplanen app on your smartphone.
The 66th semi-annual IEA-ETSAP meeting and associated events will be held at the UN City, Marmorvej
51, Copenhagen Østerbro. Nordhavn S-train station and Osterport S-train station are very close. The
public transport network map of Copenhagen and surroundings is attached below and available here:
http://www.medinfo2013.dk/files/Byens%20netguide2013_web%5B3%5D.pdf
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How to get to UN City:
There are various options to get to UN City, as follows:
1. take an S-train to Nordhavn station and then walk about 8 min (650m) to UN City
2. take an S-train to Osterport station, walk to the North exit (opposite direction of the train station
building), and get on Bus 26, direction "Faergeterminal Sondre Frihavn / Langelinie" until the stop
"FN Byen" (about 4 bus stops, every 10min in the early mornings, currently no bus connection after
9.30h in the mornings)
3. take an S-train to Osterport station, walk to the north exit (not through the building of the train
station), and rent a new smart bicyle at Osterport slofen exit from www.bycyklen.dk (you need to
register upfront online, it costs DKK25 per hour)
4. take a taxi to UN City, Marmorvej 51, Copenhagen Østerbro (the most expensive option, as VAT is
25%)
Using public transportation, the approximate travelling time from Copenhagen Central Station is 25
minutes while the travelling time from Copenhagen Airport is around 45 minutes. Be aware that the UN
city area in Copenhagen is still under construction and sometimes there might be some delays due to
construction works in the surroundings. In case you get lost in the new UN city area, please call the UN
city reception under this number: +45 – 45 33 5000.
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UN City are view
UN city area view from Nordhavn S-train station, walk
about 8 min (650m)
Bus 26 stop at Osterport station, North Exit, direction
Faergeterminal Sondre Frihavn / Langelinie
Bus 26 stop at FN Byen / UN city
Bicycles for rent at Osterport station, North exit, get a
new smart bicycle from www.bycyklen.dk (register
upfront online)
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2. REGISTRATION AND SECURITY CHECKS AT UN CITY
In anticipation of security at the UN City, please be sure to bring your passport or Government-issued
photo ID. To ensure a UN city access badge, you must have registered for the event via the IEA-ETSAP
website or email-exchange with the organizers. Registration is closed now, in case you have not
registered, please contact Cristian ([email protected]), Peggy ([email protected]) or Kenneth ([email protected]). We
will try our best to help you, but there might be delays.
You will need to go through 2 security checks, please allow 30 minutes extra-time when you are
registering the first day. In case you are arriving late, kindly let us know in advance. You will not be
able to enter the UN building unaccompanied.
UN city visitor entrance with first security gate
Entrance before the second security gate with a waiting area. There is
a free public telephone, if needed.
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3. WIFI ACCESS
The UN City building has the following guest Wi-Fi access:
Network: UN-City-Guest
Username: guest
Password: uncity2013
4. PUBLIC COFFEE MACHINE
There is a publicly accessible coffee machine available in the UN city,
ground floor.
Please bring Danish coins of 10 DKK for a coffee.
5. OTHER PRACTICAL INFORMATION ABOUT COPENHAGEN
Telephones
The international dialing code from abroad is +45.
Public pay phones accept coins, credit cards or prepaid Telecards. For international calls, use DKK 5-20
coins. Telephone cards come in denominations of DKK 30, 50 and 100 and are available from kiosks and
post offices.
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Currency Danish Kroner
1 Danish Krone (DKK) is divided into 100 Øre.
1 USD =
5.99956 DKK
(Market rate: 7-Nov-2014)
1 EUR =
7.43876 DKK
(Market rate: 7-Nov- 2014)
1 GPD =
9.49638 DKK
(Market rate: 7-Nov- 2014)
1 AUS =
5.15874 DKK
(Market rate: 7-Nov-2014)
For latest currency exchange rates: www.xe.com
Coins are circulated in the following denominations: 50 Øre (copper) 1 Krone, 2 Kroner, 5 Kroner (silver,
each with a hole in the centre) 10 and 20 Kroner (both brass). Bank notes are issued in denominations
of: 50, 100, 200, 500 and 1,000 Kroner. Some places accept Euros, American Dollars, Norwegian and
Swedish Kroners, but please note that the exchange rate is not to your benefit. Larger banks with ATMs
in many parts of Copenhagen are Danske Bank and Nordea. There is also one ATM in the UN City.
Tipping
Restaurant bills and taxi fares include service charges in the quoted prices.
Opening Hours
Business hours are usually as follows: Monday - Friday 09:00 - 16:00/16:30
Opening hours are mostly:
Monday - Thursday 10:00 - 18:00
Friday 10:00 - 19:00
Saturday 10:00 - 16:00
Sunday 12:00 - 16:00
Supermarkets
Many supermarket chains are around; the lower cost ones are Fakta, Netto, Aldi, and Lidl. 7Elven stores
are usually around s-train stations and larger street crossings; you find basic food, drinks and can also
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buy public transport tickets. Besides many small family owned KIOSK have long opening hours and can
serve basic needs.
Customs & VAT
Danish prices include 25 % Value Added Tax (VAT). It is refundable to persons who are non-EU residents
and who are travelling to a non-EU destination. Repayment of Danish VAT can only be made to persons
residing outside the EU, and who are travelling to a non-EU country. The amount can only be paid out in
Denmark if Denmark is the last EU destination before your home country/the final destination.
Danish language
Danish is the language of Denmark, which is closely related to Swedish and Norwegian. English is widely
spoken. Some Danes speak German and French as well.
Lost Property
In Copenhagen, if you lose your property, either by mistake or theft, please contact:
Main lost property office
Copenhagen Police Slotsherrensvej 113 2720 Vanløse Tel.: +45 3874 8822
Opening hours: Monday, Wednesday and Friday 09:00 - 14:00 Thursday 09:00 - 17:30 Sat/Sun
closed
Beware of your belongings when you are in locations with large crowds of people, for example while
using public transportation, at Copenhagen Central Station, Nørreport Station, Copenhagen Visitor
Centre and the pedestrian shopping street Strøget. In case your belongings are stolen, please contact
Danish police (+ 45 33 14 88 88).
Emergency
In case of an emergency in Copenhagen, dial 112 (toll free number which will connect you to police, fire
department, or hospital.
Tourist Attractions
There are many tourist attractions in and around Copenhagen. If you haven't been here yet, you usually
would opt for "Little Mermaid", Tivoli, a harbour boat tour – and when the weather is rainy, maybe the
famous modern art museum Louisiana. You can discover details about tourist attractions, opening hours
and discounts here: http://www.visitcopenhagen.com/copenhagen-tourist
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Student discounts
Don't forget to bring your international student identification, as it will give you many student
discounts. The following websites give you some more information student-specific information:
http://universitypost.dk/article/top-10-student-discounts
http://universitypost.dk/article/top-10-student-discounts-part-2
http://www.cafe-retro.dk/index.php?id=304
http://studenterhuset.com/
6. OUR DTU CONTACTS
Please contact one of us,
if you have further questions and need more help:
Kenneth Karlsson (DTU), cellphone & email:
+45 21 32 87 33
[email protected]
Cristian Cabrera Perez (DTU), cellphone & email:
+45 23 39 88 40
[email protected]
Peggy Mischke (DTU), cellphone & email:
+45 23 10 02 85
[email protected]
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