AOCD Current Concepts in Dermatology Spring 2015 E

AOCD
Current Concepts in Dermatology
Spring 2015
EXHIBITOR PROSPECTUS
Dear Exhibitor,
The American Osteopathic College of Dermatology invites you to join our team of exhibitors at our Current
Concepts in Dermatology, Spring 2015 Meeting. Our Meeting will be held at the Ritz-Carlton Hotel,
Charlotte, North Carolina, April 23—26, 2015.
This conference is the perfect opportunity for networking with professionals at every level of the field, from
students and residents, to program chairs and veterans of the AOCD. Meal breaks, receptions and other
activities provide ample time to mix and mingle.
We also have many sponsorship opportunities at this conference with a wide variety of price points. If you
would like to increase your presence, or are unable to attend but would like to still make your company known
to our members, sponsorship is a great way to amplify your visibility.
We encourage you to review the enclosed material and embrace the opportunity to meet and get to know our
organization.
The AOCD was recognized in 1958 as a Specialty College of the American Osteopathic Association. Just as the
osteopathic profession has grown over the past 100 years, the AOCD has also grown. Our college now has 481
Fellows. The College participates in the accreditation of 28 residency programs that train more than 129
residents annually. When their training is finished and they become certified, they are awarded Fellow of the
American Osteopathic College of Dermatology. The American Osteopathic College of Dermatology has
grown tremendously over the last five decades to become a strong and influential specialty college. Our
presence is well established in academic and clinical settings throughout the United States, as well as in many
political arenas. American Osteopathic College of Dermatology is dedicated to promoting the practice of osteopathic dermatology on a national level.
Sincerely,
Marsha A. Wise, BS
Marsha A. Wise, BS
Executive Director
ACCREDITATION:
The AOCD is accredited by the American Osteopathic Association.
MEETING OBJECTIVES:
The 2015 Current Concepts in Dermatology Meeting will provide a diversified CME program focusing on the art and science of Dermatology. Information will be presented through lectures and scientific paper presentations. Attendees will be updated on a broad range
of new developments in dermatology and acquire a better understanding of advances in medical and surgical therapies. They will also
gain greater insight into current trends in practice management as well as financial and medical/legal challenges facing today’s clinician.
NEEDS ASSESMENTS
The program was developed based upon the needs of physicians within the association identified through: (1) a program evaluation/
survey provided to meeting participants at both our annual and midyear meeting, (2) recommendations received through the mail, email,
or by phone, (3) recommendations from previous program chairs, and (4) new advances in dermatologic treatment identified in major
publications or research studies. The Executive Committee also meets to discuss previous conferences and to provide additional topics
and potential speaker contacts.
FACULTY DISCLOSURE
As a sponsor accredited by the AOA, it is the policy of the AOCD to require the disclosure of anyone who is in a position to control the
content of an educational activity. All relevant financial relationships with any commercial interests and/or manufacturers must be disclosed.
DISCLOSURE of COMMERCIAL SUPPORT of CME
As you undoubtedly know from the national media, there has been much discussion concerning the relationships between CME sponsors, faculty and commercial companies providing support of CME.
Both the American Osteopathic Association and the Committee on Continuing Medical Education have adopted regulations for ethical
actions in this area which the American Osteopathic College of Dermatology endorse and have adopted for all our educational activities.
Please be assured that having an affiliation with a company does not imply in any way that something is wrong or improper; however,
we want to inform attendees that such a relationship exists.
Should you have any questions regarding the facilities, handouts, program content, or concerns about CME compliance with the AOA
“Uniform Guidelines,” feel free to contact the AOCD representative:
Marsha A. Wise, Executive Director
P.O. Box 7525
Kirksville, MO 63501
660-665-2184
800-449-2623
Unresolved issues regarding compliance with the AOA “Uniform Guidelines” can be brought to the attention of the AOA Division of
CME by calling: 800-621-1773, extension 8262, or by writing: AOA CME Office 142 East Ontario Street, Chicago, IL 60611
Grantor Attendance Policy
Representatives of commercial supporters may attend an educational activity, but may not engage in promotional
activities while in the room where the CME activity takes place.
No commercial promotional materials shall be displayed or distributed in the same room as the CME activity.
Exhibits are permitted at AOCD meetings, however, they shall not influence nor interfere with the presentation of
the CME activity.
Giveaways and Promotional Items
The AOCD requests compliance with all applicable industry, state and federal regulatory and governmental agency
guidelines (AMA, PhRMA, OIG, FDA, FCC, FTC, AdvaMed, etc…). Acceptable giveaways should primarily entail a benefit to patients, be related to the physician’s work, and should not be of substantial value. Giveaways
may only be distributed from the exhibitor’s booth, and may not be mailed to attendees after the meeting or delivered to outside locations during the meeting.
Prize contests, awards, drawings, raffles or lotteries of any kind held at any time or place within the auspices of the
meeting are not permitted. Attendees may not be registered for drawings, raffles or lotteries, which might be conducted after the Midyear Meeting. Gaming devices of any description are not permitted in the exhibit hall. The
AOCD, in its sole discretion, shall have the right to prohibit the distribution of any samples it deems objectionable
or otherwise inappropriate.
Cancellation and Refund Policy
Full refunds (less $100 processing fee) are available if requested in writing at least one month prior to the date of
the program.
The AOCD is not responsible for “acts of god” such as inclement weather, delays in airline travel, or
governmental restrictions on travel due to national emergencies.
Refunds will not be made if participants are delayed or unable to attend because of these issues.
On Site Security
Professional security guard service will not be provided. Neither the AOCD nor the Ritz Carlton is responsible for
any loss or damage to exhibitor property.
Attendee Lists
Attendee lists will be available the day of the conference and will not be mailed or distributed prior to the
conference.
WHAT:
American Osteopathic College of Dermatology’s Current Concepts in Dermatology,
Spring 2015.
WHEN:
Thursday through Sunday, April 23—26, 2015
WHERE:
Ritz-Carlton Hotel, Charlotte, North Carolina
EXHIBIT SETUP:
Wednesday, April 22nd 6pm or Thursday, April 23, 2015 8am
DISMANTLE:
Saturday evening, April 25th 5:30pm or Sunday morning, April 26th 10:30am
EXHIBIT HOURS:
Thursday, April 23rd
10am-Noon Registration
w/Exhibitors
Friday, April 24th
7am-8am Breakfast
w/Exhibitors
Saturday, April 25th
7am-8am Breakfast
w/Exhibitors
3pm-3:30pm Break
w/Exhibitors
10:30am-11am Break
w/Exhibitors
10:30am-11am Break
w/Exhibitors
5:30pm-6pm Break
w/Exhibitors
3pm-3:30pm Break
w/Exhibitors
3pm-3:30pm Break
w/Exhibitors
Sunday, April 26th
10am-10:30am Break with Exhibitors
TOPIC:
Current Concepts in Dermatology, Spring 2015
ATTENDANCE:
Approximately 200 Dermatologists, Dermatology Residents, Medical Students, and staff
from throughout the United States are expected to attend this conference.
EXHIBIT SPACE:
It is expected that the available space will fill quickly, so please reserve your space as soon
as possible to assure your participation. Space will be on a “first come first served” basis.
PROVIDED:
A draped and skirted, six-foot table and two chairs. Each exhibit space is approximately 8’
x 8’. If more space is needed, it will be necessary to reserve 2 exhibit spaces.
ELECTRICITY:
Electrical needs must be reserved in advance. There may be a charge by the conference
center for electricity based on your needs.
HOTEL:
To make reservations at the Ritz-Carlton Hotel call 704.547.2244. Be sure to mention you
are with the American Osteopathic College of Dermatology.
DEADLINE:
Friday, January 30, 2015
EXHIBITORS…
You are cordially invited to exhibit at this educational meeting of the American Osteopathic College of Dermatology. The scientific program will be varied and have broad
appeal for both dermatologists and physicians in our specialties. Physicians attending this conference will be eligible for an anticipated 25 1-A continuing medical education
credits approved by the AOCD/AOA and AAD. Our goal is to provide a rewarding experience for all participants at the convention; exhibitors and doctors alike. Contact
Marsha A. Wise, B.S., Executive Director at 800.449.2623, for additional information. Exhibitors and other contributors to this continuing medical education program
receive recognition through special mailings to members and are listed in the AOCD Newsletter and Conference Program.
Exhibitor Information Table Top Exhibit Fees
Entire Conference:
$1500.00
Daily Fee:
$600.00/day
Included in the exhibiting fees is one six foot table, draped and skirted, two chairs, two conference registrations
as well as the use of the AOCD conference rate when booking hotel rooms at the Ritz-Carlton – Charlotte. Access to electricity will be provided by request at an additional fee. Each company should provide the necessary
information to the shipping department at the hotel for shipment of packages both to and from the conferences.
The AOCD will not be responsible for these charges.
Exhibiting Schedule
Each day will feature didactic sessions beginning at 7:30am. Beverage breaks will be provided throughout the
conference and will provide our physicians with the opportunity to explore the exhibit floor. On Thursday, April
23rd, a Welcome Reception is planned from 6:00pm – 7:30pm. This event is open to members and their families
as well as exhibitors and is the perfect opportunity for exhibitors to mingle with attendees and establish relationships at the outset of the conference.
Space Assignment
Exhibitors will be placed on a first come first served basis.
Badges
Badges for pre-registered exhibit personnel will not be mailed prior to the conference. Exhibitor badges will be
available for pickup during registration hours and will be held under the company name. Exhibitors are encouraged to wear their own company supplied name badges.
Shipping
No freight will be accepted by the Ritz-Carlton prior to April 20, 2015 without assessing a storage fee. Shipping
instructions will be sent with exhibitor confirmation. Packages for functions may be delivered to the Hotel three
days prior to the event, due to lack of storage space. The first 10 boxes are complimentary and anything
thereafter is $10 per box and $50 per pallet. Arrangements must be made through the Ritz Carlton for storage.
Each company should provide the necessary information to the shipping department at the hotel for shipment of
packages both to and from the conference. The AOCD will not be responsible for these charges.
AOCD Sponsorship Opportunities
for the AOCD Concepts in Dermatology, Spring 2015
April 23—26, 2015
Ritz-Carlton
Charlotte, North Carolina
PO Box 7525
Kirksville, MO 63501
1.800.449.2623
[email protected]
Registration Portfolios
$3000
A portfolio folder will be provided for each attendee and will provide a place to keep additional handouts, evaluation forms, and a small note pad for note taking. Sponsors will be recognized with signs, as well as acknowledgement in all conference materials.
Program Syllabus/Flash drives
$2000
The AOCD attempts to be “green” wherever possible. This flash drive will contain copies of all evaluation
forms, handouts and other pertinent information that the attendee can take back home and access. This flash
drive is also re-usable for a multitude of purposes. Sponsors will receive acknowledgement in all conference materials.
Beverage Break Station
$3000/break
Morning and afternoon coffee/beverage breaks displayed in the lecture room during session breaks. Sponsors
will be recognized with signs, as well as acknowledgement in all conference materials. (Six breaks total to choose
from.)
Residents’ Travel Grant
$15,000
A travel grant for our 130 Residents in our 29 programs will help offset travel expenses so that our Residents can
attend the meeting. Sponsors will receive acknowledgement in all conference materials.
Welcome Reception
$10,000
A Welcome Reception will be held on Thursday, April 23, 2015 from 6:00pm – 7:30pm. Sponsors will be recognized with signs at the popular event, as well as acknowledgement in all conference materials.
Wireless Internet Access in Exhibit and Lecture Halls
$5000
By providing internet access to all participants for the duration of the conference, your company will be recognized in various capacities including acknowledgement on all conference materials, lobby signage, as well as a
dedicated flyer with complete on site login instructions provided for our attendees.
Please contact the AOCD for more information regarding product theater opportunities.
TRAVEL INFORMATION
Charlotte Douglas International Airport (CLT)
Approximate distance from hotel: 7.3 miles
Approximate Cab Fare: 25.00 USD (one way)
Approximate drive time: 15 minutes
Approximate Shuttle Service Rate: 25.00 USD
(one way, shared ride)
Directions: From Airport:
Head east on Airport Loop/Josh Birmingham Parkway. Turn left at Old Down Road. Turn right at Little Rock Road. Turn right at US29 (also called US-74 and Wilkinson Boulevard). Take exit 1E to merge on to South College Street. The hotel will be on the left at the
corner of North College Street and East trade Street.
Driving Instructions: From I-85 North—take exit 38 for I-77 South. Take exit 10B to merge onto West Trade Street. The hotel will
be on the left at the corner of North College Street and East Trade Street. (16minute drive)
From I-85 South—take exit 36 for State Highway 16. Take exit 4 for Graham Street and merge onto West 10th Street. Turn left at
North Graham Street. Turn left at West Trade Street. The hotel will be on the left at the corner of North College Street and East Trade
Street. (16mintue drive)
From I-77 North—take exit 10B to merge onto West Trade Street. The hotel will be on the left at the corner of North College Street
and East Trade Street. (16minute drive)
From I-77 South—head north on I-77. Take exit 10 to Trade Street. Turn right at West Trade Street. The hotel will be on the left at
the corner of North College Street and East Trade Street. (16minute drive)
SHUTTLE SERVICES
CTL Shuttle
Hubert Car Services & Limo
Towne Car Services
Affordable Charlotte Shuttle
All Stars Luxury Transportation
Executive Car Services
Atlas Lime & Transportation
Affordable Towncar Service
704.366.6698
704.618.7170
704.399.5000
704.238.3204
704.622.6550
980.216.6391
704.905.2761
704.552.2122
CAR RENTAL AGENCIES
Carolina Rent A Car
Triangle Rent A Car
Enterprise
704.596.6008
704.594.2094
704.359.8884
TAXI SERVICES
Diamond Cab Co.
Speedy Cab
Expressway Cab
Crown Cab
Mega Cab
Yellow Cab
AA Prestige Taxi Services
Universal Cab
704.333.3030
704.569.1889
704.522.3838
704.334.6666
704.378.8267
704.444.4444
704.332.8001
704.333.5555
SHIPPING & RECEIVING
Ship to:
Ritz-Carlton Hotel
ATTN: AOCD MEETING
201 East Trade Street
Charlotte, North Carolina 28202
Packages for functions may be delivered to the Hotel up to three days prior to the event/convention. Arrangements must be made
through your event manager for storage. Please note that the hotel storage facilities are extremely limited.
Please do not ship valuables. We cannot be responsible for contents.
When shipping materials to the hotel, please include the following information on all packages to insure proper delivery and storage.
Conference Name
Event Dates
Guest Name
Hold for Arrival (arrival date)
Hotel Name / Address / City State ZIP
Phone
Fax
Number of packages in that shipment
We also recommend that you have a packing slip both inside and outside of each package. Guests will be responsible for the packing
and returning of all packages.
2014 AOCD Midyear Meeting Schedule
Ritz Carlton – Charlotte, North Carolina
April 23—26, 2015
Thursday, April 23, 2015
8:00a.m. – 12:00p.m.
Board of Trustees Meeting
10:00a.m. - 12:00p.m.
Registration/Coffee with Exhibitors
12:00p.m.—5:30p.m.
Lectures
3:00pm—3:30pm
Break with Exhibitors
5:30p.m.—6:00p.m.
Exhibitor Break
6:00p.m. – 7:30p.m.
Welcome Reception
Friday, April 24, 2015
7:00a.m.—8:00a.m.
Breakfast with Exhibitors
7:30a.m. – 10:30a.m.
Lectures
10:30a.m. – 11:00a.m.
Break with Exhibitors
11:00a.m. – 12:00p.m.
Lectures
12:00p.m. – 1:00p.m.
Lunch
1:00p.m. – 3:00p.m.
Lectures
3:00p.m. – 3:30p.m.
Break with Exhibitors
3:30p.m. – 5:30 p.m.
Lectures
Saturday, April 25, 2015
7:00a.m. – 8:00a.m.
Breakfast with Exhibitors
7:30a.m.—10:30a.m.
Lectures
10:30a.m. – 11:00a.m.
Break with Exhibitors
11:00a.m. – 12:00p.m.
Lectures
12:00p.m. – 1:00p.m.
Lunch
1:00p.m. – 3:00p.m.
Lecture
3:00p.m. – 3:30p.m.
Break with Exhibitors
3:30p.m. – 5:30p.m.
Lectures
Sunday, April 26, 2015
7:30a.m. – 8:00a.m.
Breakfast
8:00a.m. – 10:00a.m.
Lectures
10:00a.m. – 10:30a.m.
Break with Exhibitors (Exhibitors may tear down their displays at this time)
10:30a.m. – 12:30p.m.
Lectures
12:30p.m.
End of meeting
*Schedule Subject to Change* We reserve the right to withdraw the program or to make changes in the published itinerary whenever conditions warrant or if it
is deemed necessary. This program anticipates being approved for 25 hours of AOA Category 1-A credit pending approval by the AOA CCME and 1A AAD CME
hour.
EXHIBITOR INFORMATION
We appreciate your participation as an exhibitor at our meeting. In order to contact the appropriate staff for future meetings please
complete and return this form to the registration desk. Please print.
Company Name:
________________
Primary Address:
________________
Telephone Number: ________
Email Address:
Fax Number:
________________________
_______________
______
Contacts for Exhibits and Meeting Support:
Name:
Name:
____
Address and Telephone Numbers (if different from above):
Comments and Suggestions:
__
Title:
__________
Title:
__________
AOCD Current Concepts in Dermatology
April 23—26, 2015
Ritz-Carlton
Charlotte, North Carolina
Sponsorship Registration Form
Company Name
Please type or print clearly
Phone Number
Address
Fax Number
_______________________________________________________________________________________
City
State
Zip Code
_________________________________________________________________________________________________________
Contact Person
Email Address
_______________________________________________________________________________________
On-Site Contact
Email Address
_____ Registration Portfolios
_____ Program Syllabus/Flash Drives
_____ Resident Travel
_____ Welcome Reception
_____ Wireless Internet Access
$3,000
$2,000
$15,000
$10,000
$5,000
Beverage Break Station (Choice of 6 Breaks)
_____Thursday @ 3pm
_____Friday @ 10:30am
_____Saturday @ 10:30am
_____Saturday @ 3pm
$3,000.00 per break
_____Friday @ 3:00pm
_____ Sunday @ 10am
Total Amount Enclosed ____________________________________________________________________
Payment Information: __Check Enclosed _____Bill my credit card for the amount ______________________
Name on Card______________________________________________
Card #______________________________________
CID# ______________________
(on the back of card)
Expiration Date__________________________
Please return form by fax at 660.627.2623, by email to: [email protected], or by mail to:
AOCD
PO Box 7525
Kirksville, MO 63501
EXHIBITOR APPLICATION FORM
AOCD Current Concepts in Dermatology, Spring 2015
April 23—26, 2015
To ensure exhibit space, complete this application and mail to PO Box 7525, Kirksville, MO 63501 or fax to
660.627.2623. Deadline for receipt of exhibit fee is Friday, January 30, 2015.
Space is assigned as a “first come first served” basis.
Exhibit Fee:
$1500.00
Gratis to Diamond, Platinum and Gold Corporate Members
$750.00 for Silver and Bronze Corporate Members
$1000.00 for Pearl Corporate Members
……………………………………………………………………………………………………………………………………..
_____ Entire Conference $1500.00
_____ Partial $600.00/day
_____ Thursday, April 23, 2015
_____ Friday, April 24, 2015
_____ Saturday, April 25, 2015
_____ Sunday, April 26, 2015
_____
I will require electricity (additional fees may apply)
_____ I have enclosed a check._________________ Please bill my credit card for the amount $_______________________
Name as it appears on card: _____________________________________________________________________________
Card # _________________________________ Expiration Date: _____/_____/_____
CID# _______________
(number on the back of the card)
Please type or print clearly:
___________________________________________________________________________________________________
Company Name
Phone Number
___________________________________________________________________________________________________
Address
Fax Number
___________________________________________________________________________________________________
City
State
Zip Code
___________________________________________________________________________________________________
Contact Name
Email Address
Exhibitor Representatives Attending (2 conference registrations are gratis w/exhibitor sign-up. Additional exhibitor registrations are
$50.00 per person). Please list representatives w/their email addresses.
___________________________________________________________________________________________________
Name
Email
___________________________________________________________________________________________________
Name
Email
___________________________________________________________________________________________________
Name
Email
__________________________________________________________________________________
Name
Email
__________________________________________________________________________________
Name
Email
If you are unsure at this time of the representatives who will be attending this meeting, forward their name(s) at your earliest convenience so that appropriate information can be sent to them. Please make checks payable to: AOCD, PO Box 7525, Kirksville, MO
63501.
`