AOCD Current Concepts in Dermatology Spring 2015 EXHIBITOR PROSPECTUS Dear Exhibitor, The American Osteopathic College of Dermatology invites you to join our team of exhibitors at our Current Concepts in Dermatology, Spring 2015 Meeting. Our Meeting will be held at the Ritz-Carlton Hotel, Charlotte, North Carolina, April 23—26, 2015. This conference is the perfect opportunity for networking with professionals at every level of the field, from students and residents, to program chairs and veterans of the AOCD. Meal breaks, receptions and other activities provide ample time to mix and mingle. We also have many sponsorship opportunities at this conference with a wide variety of price points. If you would like to increase your presence, or are unable to attend but would like to still make your company known to our members, sponsorship is a great way to amplify your visibility. We encourage you to review the enclosed material and embrace the opportunity to meet and get to know our organization. The AOCD was recognized in 1958 as a Specialty College of the American Osteopathic Association. Just as the osteopathic profession has grown over the past 100 years, the AOCD has also grown. Our college now has 481 Fellows. The College participates in the accreditation of 28 residency programs that train more than 129 residents annually. When their training is finished and they become certified, they are awarded Fellow of the American Osteopathic College of Dermatology. The American Osteopathic College of Dermatology has grown tremendously over the last five decades to become a strong and influential specialty college. Our presence is well established in academic and clinical settings throughout the United States, as well as in many political arenas. American Osteopathic College of Dermatology is dedicated to promoting the practice of osteopathic dermatology on a national level. Sincerely, Marsha A. Wise, BS Marsha A. Wise, BS Executive Director ACCREDITATION: The AOCD is accredited by the American Osteopathic Association. MEETING OBJECTIVES: The 2015 Current Concepts in Dermatology Meeting will provide a diversified CME program focusing on the art and science of Dermatology. Information will be presented through lectures and scientific paper presentations. Attendees will be updated on a broad range of new developments in dermatology and acquire a better understanding of advances in medical and surgical therapies. They will also gain greater insight into current trends in practice management as well as financial and medical/legal challenges facing today’s clinician. NEEDS ASSESMENTS The program was developed based upon the needs of physicians within the association identified through: (1) a program evaluation/ survey provided to meeting participants at both our annual and midyear meeting, (2) recommendations received through the mail, email, or by phone, (3) recommendations from previous program chairs, and (4) new advances in dermatologic treatment identified in major publications or research studies. The Executive Committee also meets to discuss previous conferences and to provide additional topics and potential speaker contacts. FACULTY DISCLOSURE As a sponsor accredited by the AOA, it is the policy of the AOCD to require the disclosure of anyone who is in a position to control the content of an educational activity. All relevant financial relationships with any commercial interests and/or manufacturers must be disclosed. DISCLOSURE of COMMERCIAL SUPPORT of CME As you undoubtedly know from the national media, there has been much discussion concerning the relationships between CME sponsors, faculty and commercial companies providing support of CME. Both the American Osteopathic Association and the Committee on Continuing Medical Education have adopted regulations for ethical actions in this area which the American Osteopathic College of Dermatology endorse and have adopted for all our educational activities. Please be assured that having an affiliation with a company does not imply in any way that something is wrong or improper; however, we want to inform attendees that such a relationship exists. Should you have any questions regarding the facilities, handouts, program content, or concerns about CME compliance with the AOA “Uniform Guidelines,” feel free to contact the AOCD representative: Marsha A. Wise, Executive Director P.O. Box 7525 Kirksville, MO 63501 660-665-2184 800-449-2623 Unresolved issues regarding compliance with the AOA “Uniform Guidelines” can be brought to the attention of the AOA Division of CME by calling: 800-621-1773, extension 8262, or by writing: AOA CME Office 142 East Ontario Street, Chicago, IL 60611 Grantor Attendance Policy Representatives of commercial supporters may attend an educational activity, but may not engage in promotional activities while in the room where the CME activity takes place. No commercial promotional materials shall be displayed or distributed in the same room as the CME activity. Exhibits are permitted at AOCD meetings, however, they shall not influence nor interfere with the presentation of the CME activity. Giveaways and Promotional Items The AOCD requests compliance with all applicable industry, state and federal regulatory and governmental agency guidelines (AMA, PhRMA, OIG, FDA, FCC, FTC, AdvaMed, etc…). Acceptable giveaways should primarily entail a benefit to patients, be related to the physician’s work, and should not be of substantial value. Giveaways may only be distributed from the exhibitor’s booth, and may not be mailed to attendees after the meeting or delivered to outside locations during the meeting. Prize contests, awards, drawings, raffles or lotteries of any kind held at any time or place within the auspices of the meeting are not permitted. Attendees may not be registered for drawings, raffles or lotteries, which might be conducted after the Midyear Meeting. Gaming devices of any description are not permitted in the exhibit hall. The AOCD, in its sole discretion, shall have the right to prohibit the distribution of any samples it deems objectionable or otherwise inappropriate. Cancellation and Refund Policy Full refunds (less $100 processing fee) are available if requested in writing at least one month prior to the date of the program. The AOCD is not responsible for “acts of god” such as inclement weather, delays in airline travel, or governmental restrictions on travel due to national emergencies. Refunds will not be made if participants are delayed or unable to attend because of these issues. On Site Security Professional security guard service will not be provided. Neither the AOCD nor the Ritz Carlton is responsible for any loss or damage to exhibitor property. Attendee Lists Attendee lists will be available the day of the conference and will not be mailed or distributed prior to the conference. WHAT: American Osteopathic College of Dermatology’s Current Concepts in Dermatology, Spring 2015. WHEN: Thursday through Sunday, April 23—26, 2015 WHERE: Ritz-Carlton Hotel, Charlotte, North Carolina EXHIBIT SETUP: Wednesday, April 22nd 6pm or Thursday, April 23, 2015 8am DISMANTLE: Saturday evening, April 25th 5:30pm or Sunday morning, April 26th 10:30am EXHIBIT HOURS: Thursday, April 23rd 10am-Noon Registration w/Exhibitors Friday, April 24th 7am-8am Breakfast w/Exhibitors Saturday, April 25th 7am-8am Breakfast w/Exhibitors 3pm-3:30pm Break w/Exhibitors 10:30am-11am Break w/Exhibitors 10:30am-11am Break w/Exhibitors 5:30pm-6pm Break w/Exhibitors 3pm-3:30pm Break w/Exhibitors 3pm-3:30pm Break w/Exhibitors Sunday, April 26th 10am-10:30am Break with Exhibitors TOPIC: Current Concepts in Dermatology, Spring 2015 ATTENDANCE: Approximately 200 Dermatologists, Dermatology Residents, Medical Students, and staff from throughout the United States are expected to attend this conference. EXHIBIT SPACE: It is expected that the available space will fill quickly, so please reserve your space as soon as possible to assure your participation. Space will be on a “first come first served” basis. PROVIDED: A draped and skirted, six-foot table and two chairs. Each exhibit space is approximately 8’ x 8’. If more space is needed, it will be necessary to reserve 2 exhibit spaces. ELECTRICITY: Electrical needs must be reserved in advance. There may be a charge by the conference center for electricity based on your needs. HOTEL: To make reservations at the Ritz-Carlton Hotel call 704.547.2244. Be sure to mention you are with the American Osteopathic College of Dermatology. DEADLINE: Friday, January 30, 2015 EXHIBITORS… You are cordially invited to exhibit at this educational meeting of the American Osteopathic College of Dermatology. The scientific program will be varied and have broad appeal for both dermatologists and physicians in our specialties. Physicians attending this conference will be eligible for an anticipated 25 1-A continuing medical education credits approved by the AOCD/AOA and AAD. Our goal is to provide a rewarding experience for all participants at the convention; exhibitors and doctors alike. Contact Marsha A. Wise, B.S., Executive Director at 800.449.2623, for additional information. Exhibitors and other contributors to this continuing medical education program receive recognition through special mailings to members and are listed in the AOCD Newsletter and Conference Program. Exhibitor Information Table Top Exhibit Fees Entire Conference: $1500.00 Daily Fee: $600.00/day Included in the exhibiting fees is one six foot table, draped and skirted, two chairs, two conference registrations as well as the use of the AOCD conference rate when booking hotel rooms at the Ritz-Carlton – Charlotte. Access to electricity will be provided by request at an additional fee. Each company should provide the necessary information to the shipping department at the hotel for shipment of packages both to and from the conferences. The AOCD will not be responsible for these charges. Exhibiting Schedule Each day will feature didactic sessions beginning at 7:30am. Beverage breaks will be provided throughout the conference and will provide our physicians with the opportunity to explore the exhibit floor. On Thursday, April 23rd, a Welcome Reception is planned from 6:00pm – 7:30pm. This event is open to members and their families as well as exhibitors and is the perfect opportunity for exhibitors to mingle with attendees and establish relationships at the outset of the conference. Space Assignment Exhibitors will be placed on a first come first served basis. Badges Badges for pre-registered exhibit personnel will not be mailed prior to the conference. Exhibitor badges will be available for pickup during registration hours and will be held under the company name. Exhibitors are encouraged to wear their own company supplied name badges. Shipping No freight will be accepted by the Ritz-Carlton prior to April 20, 2015 without assessing a storage fee. Shipping instructions will be sent with exhibitor confirmation. Packages for functions may be delivered to the Hotel three days prior to the event, due to lack of storage space. The first 10 boxes are complimentary and anything thereafter is $10 per box and $50 per pallet. Arrangements must be made through the Ritz Carlton for storage. Each company should provide the necessary information to the shipping department at the hotel for shipment of packages both to and from the conference. The AOCD will not be responsible for these charges. AOCD Sponsorship Opportunities for the AOCD Concepts in Dermatology, Spring 2015 April 23—26, 2015 Ritz-Carlton Charlotte, North Carolina PO Box 7525 Kirksville, MO 63501 1.800.449.2623 [email protected] Registration Portfolios $3000 A portfolio folder will be provided for each attendee and will provide a place to keep additional handouts, evaluation forms, and a small note pad for note taking. Sponsors will be recognized with signs, as well as acknowledgement in all conference materials. Program Syllabus/Flash drives $2000 The AOCD attempts to be “green” wherever possible. This flash drive will contain copies of all evaluation forms, handouts and other pertinent information that the attendee can take back home and access. This flash drive is also re-usable for a multitude of purposes. Sponsors will receive acknowledgement in all conference materials. Beverage Break Station $3000/break Morning and afternoon coffee/beverage breaks displayed in the lecture room during session breaks. Sponsors will be recognized with signs, as well as acknowledgement in all conference materials. (Six breaks total to choose from.) Residents’ Travel Grant $15,000 A travel grant for our 130 Residents in our 29 programs will help offset travel expenses so that our Residents can attend the meeting. Sponsors will receive acknowledgement in all conference materials. Welcome Reception $10,000 A Welcome Reception will be held on Thursday, April 23, 2015 from 6:00pm – 7:30pm. Sponsors will be recognized with signs at the popular event, as well as acknowledgement in all conference materials. Wireless Internet Access in Exhibit and Lecture Halls $5000 By providing internet access to all participants for the duration of the conference, your company will be recognized in various capacities including acknowledgement on all conference materials, lobby signage, as well as a dedicated flyer with complete on site login instructions provided for our attendees. Please contact the AOCD for more information regarding product theater opportunities. TRAVEL INFORMATION Charlotte Douglas International Airport (CLT) Approximate distance from hotel: 7.3 miles Approximate Cab Fare: 25.00 USD (one way) Approximate drive time: 15 minutes Approximate Shuttle Service Rate: 25.00 USD (one way, shared ride) Directions: From Airport: Head east on Airport Loop/Josh Birmingham Parkway. Turn left at Old Down Road. Turn right at Little Rock Road. Turn right at US29 (also called US-74 and Wilkinson Boulevard). Take exit 1E to merge on to South College Street. The hotel will be on the left at the corner of North College Street and East trade Street. Driving Instructions: From I-85 North—take exit 38 for I-77 South. Take exit 10B to merge onto West Trade Street. The hotel will be on the left at the corner of North College Street and East Trade Street. (16minute drive) From I-85 South—take exit 36 for State Highway 16. Take exit 4 for Graham Street and merge onto West 10th Street. Turn left at North Graham Street. Turn left at West Trade Street. The hotel will be on the left at the corner of North College Street and East Trade Street. (16mintue drive) From I-77 North—take exit 10B to merge onto West Trade Street. The hotel will be on the left at the corner of North College Street and East Trade Street. (16minute drive) From I-77 South—head north on I-77. Take exit 10 to Trade Street. Turn right at West Trade Street. The hotel will be on the left at the corner of North College Street and East Trade Street. (16minute drive) SHUTTLE SERVICES CTL Shuttle Hubert Car Services & Limo Towne Car Services Affordable Charlotte Shuttle All Stars Luxury Transportation Executive Car Services Atlas Lime & Transportation Affordable Towncar Service 704.366.6698 704.618.7170 704.399.5000 704.238.3204 704.622.6550 980.216.6391 704.905.2761 704.552.2122 CAR RENTAL AGENCIES Carolina Rent A Car Triangle Rent A Car Enterprise 704.596.6008 704.594.2094 704.359.8884 TAXI SERVICES Diamond Cab Co. Speedy Cab Expressway Cab Crown Cab Mega Cab Yellow Cab AA Prestige Taxi Services Universal Cab 704.333.3030 704.569.1889 704.522.3838 704.334.6666 704.378.8267 704.444.4444 704.332.8001 704.333.5555 SHIPPING & RECEIVING Ship to: Ritz-Carlton Hotel ATTN: AOCD MEETING 201 East Trade Street Charlotte, North Carolina 28202 Packages for functions may be delivered to the Hotel up to three days prior to the event/convention. Arrangements must be made through your event manager for storage. Please note that the hotel storage facilities are extremely limited. Please do not ship valuables. We cannot be responsible for contents. When shipping materials to the hotel, please include the following information on all packages to insure proper delivery and storage. Conference Name Event Dates Guest Name Hold for Arrival (arrival date) Hotel Name / Address / City State ZIP Phone Fax Number of packages in that shipment We also recommend that you have a packing slip both inside and outside of each package. Guests will be responsible for the packing and returning of all packages. 2014 AOCD Midyear Meeting Schedule Ritz Carlton – Charlotte, North Carolina April 23—26, 2015 Thursday, April 23, 2015 8:00a.m. – 12:00p.m. Board of Trustees Meeting 10:00a.m. - 12:00p.m. Registration/Coffee with Exhibitors 12:00p.m.—5:30p.m. Lectures 3:00pm—3:30pm Break with Exhibitors 5:30p.m.—6:00p.m. Exhibitor Break 6:00p.m. – 7:30p.m. Welcome Reception Friday, April 24, 2015 7:00a.m.—8:00a.m. Breakfast with Exhibitors 7:30a.m. – 10:30a.m. Lectures 10:30a.m. – 11:00a.m. Break with Exhibitors 11:00a.m. – 12:00p.m. Lectures 12:00p.m. – 1:00p.m. Lunch 1:00p.m. – 3:00p.m. Lectures 3:00p.m. – 3:30p.m. Break with Exhibitors 3:30p.m. – 5:30 p.m. Lectures Saturday, April 25, 2015 7:00a.m. – 8:00a.m. Breakfast with Exhibitors 7:30a.m.—10:30a.m. Lectures 10:30a.m. – 11:00a.m. Break with Exhibitors 11:00a.m. – 12:00p.m. Lectures 12:00p.m. – 1:00p.m. Lunch 1:00p.m. – 3:00p.m. Lecture 3:00p.m. – 3:30p.m. Break with Exhibitors 3:30p.m. – 5:30p.m. Lectures Sunday, April 26, 2015 7:30a.m. – 8:00a.m. Breakfast 8:00a.m. – 10:00a.m. Lectures 10:00a.m. – 10:30a.m. Break with Exhibitors (Exhibitors may tear down their displays at this time) 10:30a.m. – 12:30p.m. Lectures 12:30p.m. End of meeting *Schedule Subject to Change* We reserve the right to withdraw the program or to make changes in the published itinerary whenever conditions warrant or if it is deemed necessary. This program anticipates being approved for 25 hours of AOA Category 1-A credit pending approval by the AOA CCME and 1A AAD CME hour. EXHIBITOR INFORMATION We appreciate your participation as an exhibitor at our meeting. In order to contact the appropriate staff for future meetings please complete and return this form to the registration desk. Please print. Company Name: ________________ Primary Address: ________________ Telephone Number: ________ Email Address: Fax Number: ________________________ _______________ ______ Contacts for Exhibits and Meeting Support: Name: Name: ____ Address and Telephone Numbers (if different from above): Comments and Suggestions: __ Title: __________ Title: __________ AOCD Current Concepts in Dermatology April 23—26, 2015 Ritz-Carlton Charlotte, North Carolina Sponsorship Registration Form Company Name Please type or print clearly Phone Number Address Fax Number _______________________________________________________________________________________ City State Zip Code _________________________________________________________________________________________________________ Contact Person Email Address _______________________________________________________________________________________ On-Site Contact Email Address _____ Registration Portfolios _____ Program Syllabus/Flash Drives _____ Resident Travel _____ Welcome Reception _____ Wireless Internet Access $3,000 $2,000 $15,000 $10,000 $5,000 Beverage Break Station (Choice of 6 Breaks) _____Thursday @ 3pm _____Friday @ 10:30am _____Saturday @ 10:30am _____Saturday @ 3pm $3,000.00 per break _____Friday @ 3:00pm _____ Sunday @ 10am Total Amount Enclosed ____________________________________________________________________ Payment Information: __Check Enclosed _____Bill my credit card for the amount ______________________ Name on Card______________________________________________ Card #______________________________________ CID# ______________________ (on the back of card) Expiration Date__________________________ Please return form by fax at 660.627.2623, by email to: [email protected], or by mail to: AOCD PO Box 7525 Kirksville, MO 63501 EXHIBITOR APPLICATION FORM AOCD Current Concepts in Dermatology, Spring 2015 April 23—26, 2015 To ensure exhibit space, complete this application and mail to PO Box 7525, Kirksville, MO 63501 or fax to 660.627.2623. Deadline for receipt of exhibit fee is Friday, January 30, 2015. Space is assigned as a “first come first served” basis. Exhibit Fee: $1500.00 Gratis to Diamond, Platinum and Gold Corporate Members $750.00 for Silver and Bronze Corporate Members $1000.00 for Pearl Corporate Members …………………………………………………………………………………………………………………………………….. _____ Entire Conference $1500.00 _____ Partial $600.00/day _____ Thursday, April 23, 2015 _____ Friday, April 24, 2015 _____ Saturday, April 25, 2015 _____ Sunday, April 26, 2015 _____ I will require electricity (additional fees may apply) _____ I have enclosed a check._________________ Please bill my credit card for the amount $_______________________ Name as it appears on card: _____________________________________________________________________________ Card # _________________________________ Expiration Date: _____/_____/_____ CID# _______________ (number on the back of the card) Please type or print clearly: ___________________________________________________________________________________________________ Company Name Phone Number ___________________________________________________________________________________________________ Address Fax Number ___________________________________________________________________________________________________ City State Zip Code ___________________________________________________________________________________________________ Contact Name Email Address Exhibitor Representatives Attending (2 conference registrations are gratis w/exhibitor sign-up. Additional exhibitor registrations are $50.00 per person). Please list representatives w/their email addresses. ___________________________________________________________________________________________________ Name Email ___________________________________________________________________________________________________ Name Email ___________________________________________________________________________________________________ Name Email __________________________________________________________________________________ Name Email __________________________________________________________________________________ Name Email If you are unsure at this time of the representatives who will be attending this meeting, forward their name(s) at your earliest convenience so that appropriate information can be sent to them. Please make checks payable to: AOCD, PO Box 7525, Kirksville, MO 63501.
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