School District No.59 (Peace River South) Open Board Meeting Agenda

School District No.59 (Peace River South)
Open Board Meeting Agenda
DATE:
PLACE:
November 19, 2014
1:00 PM
School District Board Office – Dawson Creek
APPROVAL OF AGENDA
1.
ITEMS FOR ADOPTION
R1.1 – Regular Board Meeting Minutes – October 22, 2014
R1.2 – Excerpts from Closed Meeting – October 22, 2014
2.
BUSINESS ARISING
3.
PRESENTATIONS
4.
ESSENTIAL ITEMS
5.
REPORTS FROM THE SUPERINTENDENT OF SCHOOLS
R5.1 – School/Student News
R5.2 – Primary Literacy Project
6.
REPORTS FROM THE SECRETARY-TREASURER
R6.1 – Election Results
R6.2 – Final Enrolment
R6.3 – 1530 Report
R6.4 – SOFI Report
R6.5 – Capital Project Bylaw #126816 (Bus)
R6.6 – Tate Creek Trust Funds
7.
TRUSTEE ITEMS
R7.1 – BCSTA Update – S. Berringer
8.
COMMITTEE REPORTS
9.
DIARY
10.
NOTICE OF MOTION
11.
QUESTION PERIOD
12.
FUTURE BUSINESS
R12.1 – Regular Meeting – December 17, 2014 – Dawson Creek
11/12/2014, 1:32 PM- revised
School District No.59 (Peace River South)
BOARD OF EDUCATION OF SCHOOL DISTRICT NO.59
11600 – 7TH Street, Dawson Creek, BC V1G 4R8
Open Session Minutes
DATE & TIME: October 22, 2014 - 1:00 PM
PLACE:
CSS Library - Chetwynd
PRESENT:
Trustees:
R. Powell – Chair
T. Ziemer – Vice-Chair
S. Berringer
S. Kampen
J. Clavier
W. Ezeard
A. Prescott
M. Panoulias, Senior Assistant Secretary Treasurer
F. Christenson, Assistant Secretary Treasurer
L. Lambie, Superintendent
C. Clouthier, Director of Instruction
R. Schwartz, Recording Secretary
A. Van Tassel, Director
Guests:
A. Duncan, Moberly Lake Elementary
S. Bell, Don Titus Elementary
C. Hillton
A. Smith
B. Shirley
Media:
Chetwynd Media
APPROVAL OF AGENDA
Additions:
change R6.1 to “Preliminary” Enrolment
R5.6 Class Size Report
Deletions:
(2014-10-006)
MOVED/SECONDED – Kampen/Prescott
THAT, the Regular Meeting agenda be approved as printed.
CARRIED UNANIMOUSLY
1.0 ITEMS FOR ADOPTION
R1.1 Regular Board Meeting Minutes – September 24, 2014
Minutes of the Regular Board Meeting – SD#59 Board of Education
October 22, 2014
(2014-10-007)
MOVED/SECONDED – Ezeard/Berringer
THAT, the minutes of the Regular Meeting of September 24, 2014 be adopted as printed.
CARRIED UNANIMOUSLY
R1.2 Excerpts from Closed Meeting – September 24, 2014
(2014-10-008)
MOVED/SECONDED – Kampen/Ziemer
THAT, the excerpts of September 24, 2014 closed meeting be adopted as printed.
CARRIED UNANIMOUSLY
2.0 BUSINESS ARISING
3.0 PRESENTATIONS
R3.1 Moberly Lake Elementary – A. Duncan, Principal
Moberly Lake Elementary School has been looking ahead to the future. The school has been
focusing the last four years on literacy, numeracy and culture programs. The new focus will be
to get students to take ownership of their own learning, develop how they learn, why they learn,
and to wonder and to think about their learning. Ultimately the students will be able to complete
self-assessments and really be responsible for their learning.
R3.2 Don Titus Elementary – S. Bell, Principal
The school principal, a student, and parent addressed the board about the positive changes at
the school since moving from a traditional school to Montessori learning. The parent stated she
often found limitations with traditional school environments. Montessori allows students to
progress at their own pace; students learn to be self-regulating, independent, and accountable.
4.0 ESSENTIAL ITEMS
5.0 REPORTS FROM THE SUPERINTENDENT OF SCHOOLS
R5.1 School/Student News
The Superintendent show cased the book that Dr. Janet Mort has published which has a
chapter dedicated to School District 59’s primary literacy project. Dr. Mort addresses eight
essential skills children need to learn to read and write. The primary literacy project specifically
relates to teaching students in grades K-3.
Ms. Lambie will make a detailed presentation on the data results from primary literacy project at
the November board meeting.
R5.2 Don Titus School
Don Titus Elementary School has been operating as a Montessori School for the past year and
has seen huge success in student engagement and academic performance. All the teachers at
Don Titus are certified Montessori teachers through the North American Montessori Centre.
The school has requested a formal name change to Don Titus Montessori School which reflects
the new education focus.
Page 2 of 6
Minutes of the Regular Board Meeting – SD#59 Board of Education
October 22, 2014
(2014-10-009)
MOVED/SECONDED – Ziemer/Kampen
THAT, the board adopt the legal name change of Don Titus Elementary to Don Titus
Montessori School, effective immediately.
CARRIED UNANIMOUSLY
R5.3 – Vanderhoof IBL Model
The Superintendent had a chance to visit the high school in Vanderhoof while at the Northern
Interior Branch meeting and was very impressed with the design of the school which provides a
welcome feeling and encourages student interaction while using the Inquiry based Learning
model.
The Superintendent would like to send a cohort of teachers and staff to Vanderhoof to see firsthand the design and how the school functions to bring back ideas to our school district.
R5.4 – Bus Requests & Transportation Review
Keith Maurer, the Director of Instruction for the School District has requested the dual credit
program bus (Route #57) continue to operate to January 2016. Chetwynd Secondary students
ride the bus to attend dual credit programs in Dawson Creek. Currently there are 12 students
registered for programs which continue to the end of January 2016.
The trustees agreed the Ministry of Advanced Education needs to buy into the bus to allow the
students the opportunity to receive education in the dual credit programs. A recommendation
was made to write the Ministry a letter.
(2014-10-010)
MOVED/SECONDED – Clavier/Ziemer
THAT, the Board approve to continue the dual credit bus (Route #57) through to the end
of January 2016;
WHEREAS, the board will review the dual credit student transportation from Chetwynd
again in the 2015-16 school year.
CARRIED UNANIMOUSLY
Trustee Ziemer declared a conflict of interest and will not take part in the discussion on the next
two busing requests.
Mountain Christian School requested additional bus service to shuttle transfer students
between Mountain Christian School, South Peace Campus, and Bethel Pentecostal Church.
The current bus the district provides is full and the school anticipates up to 20 more students
would use this service. The district provides this service on a cost-recovery basis.
The Transportation Department provided information on the costs of the service, as well as, the
challenges of continuing the service, especially the additional bus request. Over the last few
years the transportation department has continually had a shortage of bus drivers and has
been facing funding challenges.
(2014-10-011)
MOVED/SECONDED – Berringer/Prescott
THAT, the Board decline the additional bus service requested from Mountain Christian
School to transfer students between Mountain Christian School, South Peace Campus,
and Bethel Pentecostal Church.
CARRIED UNANIMOUSLY
Page 3 of 6
Minutes of the Regular Board Meeting – SD#59 Board of Education
October 22, 2014
Trustee Powell questioned whether the district can continue to provide the existing
transportation services as they are.
The Kiwanis Child Care Centre submitted a request for bus service to transport a supervisor
and students to and from Ecole Frank Ross to the daycare centre now located at the Calvin
Kruk Centre (downtown).
(2014-10-012)
MOVED/SECONDED – Ezeard/Prescott
THAT, the Board decline to provide bus service as requested by Kiwanis Daycare
Centre.
CARRIED UNANIMOUSLY
Recommendation to Mr. Van Tassel to prepare a detailed report which outlines all the services,
costs, and compare our costs to what a private organization would charge.
R5.5 – Text Book Damage Deposits
The Superintendent reported that two of the three high schools are not charging text book
deposit fees. The schools thought they were under the direction not to charge a text book fee.
The board referred Policy and Regulation: 4170 to the policy committee for review.
(2014-10-013)
MOVED/SECONDED – Berringer/Kampen
THAT, the Superintendent Reports on School/Student News, Vanderhoof IBL Model
and Text Book Damage Deposits are received for information.
CARRIED UNANIMOUSLY
R5.6 Class Size Report
The Superintendent reported all classes within the district are in compliance with the class size
provisions of the School Act and are appropriate for student learning.
6.0 REPORTS FROM THE SECRETARY TREASURER
R6.1 Preliminary Enrolment
The Board reviewed the preliminary student enrolment as of October 20, 2014. Enrolment is
down 187 FTE’s. The labour dispute and declining enrolment are suggested to be the reasons
for most of the decline.
R6.2 Election – Notice of Election by Voting/Acclamation.
The school district has seen a surge in candidates running for office of school trustee. An
Election by Voting will be held in 4 of the 5 electoral areas. The following was declared at 4:00
pm on Monday October 20th by the Chief Election Officer:
Notice of Election by Voting:
Area I – Chetwynd and Contiguous Rural Area – (Two (2) to be elected)
Name
Contact:
Status:
HILLTON, Crystal
250-788-2661
Election by voting
KAMPEN, Sorene*
250-788-3404
Election by voting
PRESCOTT, Anita*
250-788-2393
Election by voting
SHIRLEY, Bob
250-788-2332
Election by voting
SMITH, Andrea
250-788-9311
Election by voting
Notice of Election by Voting:
Area II – Tumbler Ridge – (one (1) to be elected)
Page 4 of 6
Minutes of the Regular Board Meeting – SD#59 Board of Education
October 22, 2014
Name
BERRINGER, Sherry*
GULICK, Roxanne
Contact:
250-242-3369
250-257-4148
Notice of Election by Voting:
Area III – City of Dawson Creek – (Two (2) to be elected)
Name
Contact:
BENNETT, Tim
250-782-4223
GRIFFITH, David
250-219-8666
POWELL, Richard (Dick)*
250-782-5196
ZIEMER, Tamara*
250-219-5504
Notice of Acclamation:
Area IV – Pouce Coupe & Contiguous Rural Area
Name
Contact:
EZEARD, Wayne*
250-782-5175
Status:
Election by voting
Election by voting
Status:
Election by voting
Election by voting
Election by voting
Election by voting
Status:
Acclamation
Notice of Election by Voting:
Area V – Areas surrounding Devereaux Elementary School, Parkland Elementary School,
McLeod Elementary School, Peace View & South Peace Elementary Schools - (One (1) to be
elected
Name
Contact:
Status:
BUSBY, Bob
250-467-3540
Election by voting
SOONTIENS, Nicole
250-719-7389
Election by voting
* INCUMBENT
(2014-10-014)
MOVED/SECONDED –
THAT, the Secretary-Treasurer Reports on Preliminary Enrolment and Election-Notice
of Election by Voting/Acclamation are received for information.
CARRIED UNANIMOUSLY
7.0 TRUSTEE ITEMS
R7.1 BCSTA Update – S. Berringer
Trustee Berringer reported on the latest news and events from BCSTA.
Trustee Ziemer will be attending the BCSTA Provincial Council meeting in Vancouver on
October 24-25, 2014. Trustee Ziemer asked trustees to provide her with any feedback on the
framework agreement before she goes.
8.0 COMMITTEE REPORTS
R8.1 Policy Committee
R8.1.1 – Policy and Regulation 2230 & 2231
Policy and regulation 2230 has been revised and recommended for review. Policy and
regulation 2231 is a new policy and regulation which will be circulated for review.
(2014-10-015)
MOVED/SECONDED – Ezeard/Berringer
Page 5 of 6
Minutes of the Regular Board Meeting – SD#59 Board of Education
October 22, 2014
THAT, the board approve to circulate Policy and Regulation 2230: Trustee
Reimbursement of Expenses and Policy and Regulation 2231: Trustee Benefits for a
period of 45 days for feedback.
CARRIED UNANIMOUSLY
9.0 DIARY
10.0 NOTICE OF MOTION
11.0 QUESTION PERIOD
A 10 minute question period was held.
12.0 FUTURE BUSINESS
12.1 – November 19, 2014 - Regular Board Meeting – Dawson Creek
ADJOURNMENT
(2014-10-016)
MOVED/SECONDED – Ezeard/Kampen
THAT, the Regular Meeting be adjourned. (1:50 PM)
CARRIED UNANIMOUSLY
CERTIFIED CORRECT:
___________________________________
(R. Powell) Board Chair
_________________________________________
(M. Panoulias) Senior Assistant Secretary Treasurer
Page 6 of 6
School District No.59 (Peace River South)
DATE:
PLACE:
October 22, 2014
10:30 AM
CSS Library – Chetwynd Secondary School
The meeting was called to order and the following was reported.
Items for Adoption
 Approval of Agenda
 Closed Session Minutes – September 24, 2014
Business Arising
Essential Items
Trustee Items
Items discussed and reported included:
 BCPSEA Update
 Hudson Farm Property
Presentation
Superintendent’s Reports
Items discussed and reported included:
 Student Discipline Report
 Personnel Matters
Secretary Treasurer’s Reports
Items discussed and reported included:
 BCGEU Ratification
Notice of Motion
Diary
Future Business
Adjournment
CERTIFIED CORRECT:
____________________________
Richard Powell, Board Chair
____________________________
Melissa Panoulias, Senior Assistant Secretary Treasurer
11/14/2014, 2:15 PM
SD59 2014/15 Preliminary Enrolments(FTE's)
School
Canalta
Chetwynd Sec
Crescent Park
Devereaux
Don Titus
Ecole Frank Ross
Dist.Learn. & Kelly Lk
Little Prairie
McLeod
Moberly Lake
Parkland
Peace View School
Pouce Coupe
Rolla
South Peace Elem
Dawson Creek Secondary
Tate Creek
Tremblay
Tumbler Ridge Elem
Tumbler Ridge Sec
Windrem
District
Total FTE
Prelim.
Budget
225.0
275.0
210.0
84.0
63.0
461.0
82.0
165.0
37.0
46.0
54.0
13.3
84.0
24.0
22.0
990.0
0.0
146.0
221.0
155.0
142.0
210.0
3709.21
Sep-14
219.0
303.0
205.0
91.0
74.0
435.0
66.0
162.0
36.0
51.0
54.0
13.8
87.0
31.0
22.0
965.9
0.0
166.0
232.0
168.3
145.0
0.0
3526.88
Change
(6.0)
28.0
(5.0)
7.0
11.0
(26.0)
(16.0)
(3.0)
(1.0)
5.0
0.0
0.5
3.0
7.0
0.0
(24.1)
0.0
20.0
11.0
13.3
3.0
(210.0)
Sep-13
214.0
335.1
214.0
85.0
63.0
451.0
116.0
181.0
42.0
51.0
54.0
12.3
92.0
38.0
16.0
1,013.0
19.0
144.0
233.0
193.1
143.0
Sep-14
219.0
303.0
205.0
91.0
74.0
435.0
66.0
162.0
36.0
51.0
54.0
13.8
87.0
31.0
22.0
965.9
0.0
166.0
232.0
168.3
145.0
Change
5.0
(32.1)
(9.0)
6.0
11.0
(16.0)
(50.0)
(19.0)
(6.0)
0.0
0.0
1.5
(5.0)
(7.0)
6.0
(47.1)
(19.0)
22.0
(1.0)
(24.9)
2.0
0.0
-182.33
3709.50
3526.88
-182.63
SUMMARY:
Elementary:
Urban Dawson Creek
1,042.0
Rural Dawson Creek (incl.Pouce)
318.3
Chetwynd Area
416.0
Tumbler Ridge
221.0
1,997.3
1,025.0
334.8
432.0
232.0
2,023.8
(17.0)
16.5
16.0
11.0
26.5
1,023.0
358.3
438.0
233.0
2,052.3
1,025.0
334.8
432.0
232.0
2,023.8
2.0
(23.5)
(6.0)
(1.0)
(28.5)
990.0
275.0
155.0
1,420.0
965.9
303.0
168.3
1,437.1
(24.1)
28.0
13.3
17.1
1,013.0
335.1
193.1
1,541.3
965.9
303.0
168.3
1,437.1
(47.1)
(32.1)
(24.9)
(104.1)
82.0
210.0
66.0
0.0
(16.0)
(210.0)
116.0
0.0
66.0
0.0
(50.0)
0.0
Middle/Secondary:
Dawson Creek
Chetwynd
Tumbler Ridge
Distance Learn. & Kelly Lk
District School
SCHOOL DISTRICT NO.59 (PEACE RIVER SOUTH)
FTE EMPLOYEES BY PROGRAM 2013/2014
FORM 1530
COMPLETION DATE
November 12, 2014
110
105
123
120
130
TEACHERS
PRINCIPALS AND
VICE PRINICPALS
EDUCATIONAL
ASSISTANTS
SUPPORT
STAFF
OTHER
PROFESSIONALS
TOTAL
FUNCTION
1 INSTRUCTION
1.02
Regular Instruction
1.03
Career Programs
1.0000
1.07
Library Services
2.6860
1.08
Counselling
6.7850
1.10
Special Education
1.30
English as a Second Language
0.2600
1.31
Aboriginal Education
5.2000
1.41
School Administration
1.60
Summer School
0.0000
1.61
Continuing Education
0.0000
1.62
Off Shore Students
0.0000
1.64
Other
0.0000
1.65
Conseil Scolaire Francophone
Total Function 1
155.4287
16.3140
11.8230
0.8000
2.5370
6.5561
10.0304
185.2473
2.7815
3.7815
3.5019
56.2134
6.9879
3.0000
0.6873
2.9500
1.4091
6.8700
14.6900
1.6500
0.6273
7.4123
0.6250
78.6894
0.0000
0.9473
0.1000
16.7700
13.5453
28.2353
0.0000
187.6737
32.8000
73.8287
28.2257
5.5429
328.0710
0.3600
1.6500
4.9100
7.0000
7.0000
4.5557
7.5457
4 DISTRICT ADMINISTRATION
4.11
Educational Administration
4.40
School District Governance
4.41
Business Administration
4.65
Conseil Scolaire Francophone
Total Function 4
2.9000
2.9900
0.0000
0.0000
2.9000
0.0000
3.3500
13.2057
19.4557
SCHOOL DISTRICT NO.59 (PEACE RIVER SOUTH)
FTE EMPLOYEES BY PROGRAM 2013/2014
FORM 1530
COMPLETION DATE
November 12, 2014
110
105
123
120
130
TEACHERS
PRINCIPALS AND
VICE PRINICPALS
EDUCATIONAL
ASSISTANTS
SUPPORT
STAFF
OTHER
PROFESSIONALS
TOTAL
FUNCTION
5 OPERATIONS AND MAINTENANCE
5.41
Operations and Maintenance Administration
5.50
Maintenance Operations
41.8400
41.8400
5.52
Maintenance of Grounds
10.7100
10.7100
5.56
Utilities
5.65
Conseil Scolaire Francophone
Total Function 5
1.0000
2.0000
3.0000
0.0000
0.0000
0.0000
0.0000
0.0000
53.5500
2.0000
55.5500
1.0100
1.0000
2.0100
7 TRANSPORTATION AND HOUSING
7.41
Transportation and Housing Administration
7.65
Conseil Scolaire Francophone
7.70
Student Transportation
7.73
Housing
Total Function 7
TOTAL FUNCTIONS 1 - 7
0.0000
0.4700
21.8500
22.3200
0.0000
0.0000
0.0000
0.4700
22.8600
1.0000
24.3300
187.6737
35.7000
74.2987
107.9857
21.7486
427.4067
Certification by District Officials
Certified correct (Signature of Superintendent)
Date Signed
Certified correct (Signature of Secretary Treasurer)
Date Signed
CAPITAL PROJECT BYLAW NO. 126816
A Bylaw by the BOARD OF EDUCATION OF SCHOOL DISTRICT NO. 59 (PEACE RIVER SOUTH)
(hereinafter called the “Board”) to adopt a Capital Project.
WHEREAS in accordance with provisions of the School Act the Minister of Education (hereinafter called
the “Minister”) has approved a capital plan of the Board.
NOW THEREFORE the Board agrees to the following:
(a) upon approval to proceed, commence the Project and proceed diligently and use its best efforts to
complete the project substantially in accordance with the Project Agreement (where required);
(b) observe and comply with any rule, policy or regulation of the Minister as may be applicable to the
Board or the Project; and,
(c) maintain proper books of account, and other information and documents with respect to the affairs
of the Project, as may be prescribed by the Minister.
NOW THEREFORE the Board enacts as follows:
1. The capital project of the Board approved by the Minister and specifying a maximum expenditure
of $451,914.31 for Project No. 126816 is hereby adopted.
2.
This Bylaw may be cited as “School District No. 59 (Peace River South) Capital Project Bylaw
No.1268165.
READ A FIRST TIME THE 19th DAY OF November 2014;
READ A SECOND TIME THE 19th DAY OF November 2014;
READ A THIRD TIME, PASSED AND ADOPTED THE 19th DAY OF November 2014.
_______________________
Chairperson of the Board
_______________________
Sr. Asst. Secretary Treasurer
I HEREBY CERTIFY this to be a true and original School District No. 59 (Peace River South) Capital
Project Bylaw No. 116915 adopted by the Board the 19th day of November 2014.
________________________
Sr. Asst. Secretary Treasurer
School District No.59 (Peace River South)
November 12, 2014
School District #59 Trustees
RE: Tate Creek Funds
Tate Creek Elementary has trust funds and a prior year surplus of $4,769. Before
Tate Creek Elementary closed there were 19 students enrolled. I am recommending
that the trust fund balance and surplus be transferred proportionally to the schools in
which those 19 students are now attending.
This is consistent with past practice. The allocation of Park Hill trust funds were split
between Frank Ross and Tremblay based on the percentage of students they gained
from the Park Hill catchment area.
Melissa Panoulias
Senior Assistant Secretary Treasurer
11600-7th Street,
Dawson Creek, B.C. V1G 4R8
Phone: (250) 782-8571 Fax: (250) 782-3204
www.sd59.bc.ca
School District No.59 (PRS)
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