City of Geneseo Agenda for City Council Meeting

 City of Geneseo
Agenda for City Council Meeting
November 11, 2014, 6:00 PM
Council Chambers, 115 South Oakwood Avenue Geneseo, IL 61254
I. Pledge of Allegiance
II.
Roll Call
III.
Chamber of Commerce Report
IV.
City Engineer Report by Greg Ryckaert
V.
VI.
VII.
Proclamation – National American Indian Heritage Month
Mayoral Comments
Consent Agenda
a. Approval of Minutes of the City Council Meeting on October
14, 2014.
b. Approval of Minutes of the Committee of the Whole meeting
from October 28, 2014.
c. Approval of Minutes of the Special City Council Meeting on
October 20, 2014.
VIII.
IX.
Public Comment will be requested throughout meeting.
Other Business
a. Consideration of ordinance O-14-124 Amending the City Code
regarding Solicitor’s Permits.
b. Roll Call needed for Ordinance O-14-115 General Obligation
Alternate Revenue Bond 2007A for property tax abatement.
c. Roll Call needed for Ordinance O-14-116 General Obligation
Alternate Revenue Bond 2013 for property tax abatement.
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d. Consideration of Ordinance O-14-117, 2014 Tax Levy
Ordinance for the City of Geneseo, Illinois for the Fiscal Year
Beginning July 1, 2015 and Ending June 30, 2016.
e. Cancellation of December Committee of the Whole meeting
due to the holiday schedule.
f. Consideration of Resolution R-14-110 Declaring as surplus six
acres adjacent to Richmond Hill Park owned by the City and
authorizing Director Rice to obtain an appraisal.
g. Consideration of Ordinance O-14-122, An Ordinance
Amending Ordinance No. 1936 Pertaining to Electric Use
Regulations.
h. Consideration of Ordinance O-14-114, An Ordinance
Authorizing the use and operation of Low-Speed Vehicles on
City Streets.
i. Consideration of Resolution R-14-109 Authorizing Agent Jill
Laingen to be the IMRF Authorized Agent.
j. Consideration of Memorandum of Understanding between
IBEW Water/Sewer and the City for a 1 year contract
extension.
k. Consideration to Approve Sponsoring a Lighted Float for the
Christmas Parade at the $600 level, funded by GMU.
l. Consideration to allow Director Rice to obtain quotes for
engineering for a South State Street Pedestrian Bridge.
m. Consideration of Ordinance O-14-123 Creating a PUD Overlay
District and approving a re-platting of the Double S
Subdivision for Lots 5,6,7 and 8.
n. Consideration of an Amendment to the Park Shelter
Reservation Agreement with regard to Liability Insurance.
o. Consideration of Authorization to Waive Bidding
Requirements and Solicit Quotes for Replacement or Overhaul
of a Failed Wastewater Plant Pump.
p. Consideration of Resolution R-14-111 Authorizing an
agreement with the Illinois Clean Energy Foundation accepting
a $1 Million Solar Energy Project Grant. This is the first step
for the Project, with further Council approvals to be requested
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for solicitation of funding and approval of bids to complete the
proposed 1 MW solar energy project.
q. Consideration to approve a request for a HCOD new signage
review from Goodwill Industries.
r. Consideration to approve a request for a Certificate of
Appropriateness from M&B Supply to resurface the north side
of their building at 208 W. First Street.
X.
XI.
XII.
Bills for the month of October.
Public Comment
Adjournment
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City of Geneseo
PROCLAMATION
WHEREAS, the history and culture of our great nation have
been significantly influenced by American Indians and indigenous
peoples; and
WHEREAS, the contributions of American Indians have
enhanced the freedom, prosperity, and greatness of America today,
and
WHEREAS, their customs and traditions are respected and
celebrated as part of a rich legacy throughout the United States;
and
WHEREAS, Native American Awareness Week began in
1976 and recognition was expanded by Congress and approved by
President George Bush in August 1990, designating the month of
November as National American Heritage Month; and
WHEREAS, in honor of National American Indian Heritage
Month, community celebrations as well as numerous cultural,
artistic, educational and historical activities have been planned;
NOW THEREFORE, I Nadine Palmgren, by virtue of the
authority vested in me as Mayor of The City of Geneseo do hereby proclaim
November as the National American Indian Heritage Month, in the State of
Illinois, and urge all our citizens to observe this month with appropriate
programs, ceremonies and activities.
In Witness Whereof, I have hereunto set my hand and caused
the Seal of the City of Geneseo to be affixed this 11th day of November, the year
of our Lord two thousand and fourteen.
_____________________________
Mayor for the City of Geneseo
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City of Geneseo, Henry County, Illinois
City Council Proceedings
October 14, 2014
PLEDGE OF ALLEGIANCE
ROLL CALL
The City Council of the City of Geneseo met Tuesday, October 14, 2014 at the Council
Chambers, 115 South Oakwood Avenue. Mayor Nadine Palmgren called the meeting to order at
5:59 PM. Aldermen Bob Wachtel, Doug Crow, Keith Kennett, Jason Robinson, Howard Beck,
James Roodhouse and Justin Snodgrass were in attendance. Carl Freeman was absent. Also in
attendance were, Deputy City Clerk Jill Laingen, Directors Opsal, Rice, Chief Piotrowski,
Building Inspector Rick Mills, City Accountant Karen Brandau the press, and various audience
members.
RECOGNITION OF CITY EMPLOYEES
Mayor Palmgren recognized City employee Vince Newton as State Illinois Water Operator of
the Year Runner Up.
CHAMBER OF COMMERCE
Chamber Director Ronnie Perrine reported that October 21st Witch’s Night Out would feature a
Fareway 4 Minute Grocery Grab and on the 25th Bootiful Saturday Trick or Treating at
downtown retailers. She also reported that there are 12 windows so far for the Christmas Walk.
To view a complete list of Chamber events go to www.geneseo.org.
CITY ENGINEERING
He will address items later in the meeting.
MAYORAL COMMENTS
Mayor Palmgren congratulated the Green Machine on their 51 game winning season.
CONSENT AGENDA
Mayor Palmgren asked for a motion to accept the consent agenda as written.
Motion by Beck, second by Wachtel to accept the Consent Agenda as presented.
Voice Vote. 7Ayes. 0 Nays. 1 Absent.
Motion Carried.
CONSIDERATION OF REIMBURSEMENT OF EXPENSES INCURRED BY HOMEOWNER AT 325 N.
ALDRICH STREET DUE TO NO SEWER HOOK UP
The sewer hook-up at 325 N. Aldrich has been fixed. It was decided to reimburse the owners for
damages and labor only in the amount of $4,078.00.
Motion by Crow, second by Beck to reimburse the expenses incurred by homeowner at 325
N. Aldrich in the amount of $4,078.00.
Voice Vote. 7 Ayes. 0 Nays. 1 Absent.
Motion Carried.
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City of Geneseo, Henry County, Illinois
City Council Proceedings
October 14, 2014
CONSIDERATION OF GENERAL OBLIGATION ALTERNATE REVENUE BOND 2007A
PROPERTY TAX ABATEMENT ORDINANCE O-14-115.
City Accountant Karen Brandau reported that this has already been paid and we don’t need to
levy for it.
Motion by Wachtel, second by Robinson to pass ordinance O-14-115 General Obligation
Alternate Revenue Bond 2007A Property Tax Abatement.
VOICE VOTE. 7AYES. 0 NAYS. 1 ABSENT.
MOTION CARRIED.
CONSIDERATION OF GENERAL OBLIGATION ALTERNATE REVENUE BOND 2013 O-14-116.
This also doesn’t need to be levied for.
Motion by Beck, Second by Roodhouse to pass ordinance O-14-116 General Obligation
Alternate Revenue Bond 2013 O-14-116.
VOICE VOTE. 7AYES. 0 NAYS. 1 ABSENT.
MOTION CARRIED.
CONSIDERATION OF HENRY COUNTY TOURISM ANNUAL SUPPORT IN THE AMOUNT OF
$7,500.00.
This has been budgeted for.
Motion by Snodgrass, second by Robinson to approve the annual support for Henry
County Tourism in the amount of $7,500.00.
ROLL CALL VOTE:
AYES:
7 Crow,Beck,Snodgrass, Wachtel,Roodhouse,Robinson,Kennett
NAYS:
0
ABSTAIN: 0
ABSENT:
1 Freeman
Motion Carried
CONSIDERATION OF A TENTATIVE TAX LEVY ORDINANCE O-14-117.
It was reported that there was no change from the presentation at the September Committee of
the Whole meeting. Council members requested more information on the numbers on employee
retirement and Alderman Beck requested more information on truth and taxation, and full
obligation. It is requested that this item be moved to the Committee of the Whole for additional
discussion.
Motion by Beck, second by Roodhouse to move the Tentative Tax Levy Ordinance O-14117 to the next Committee of the Whole meeting.
AYES:
7 Crow,Beck,Snodgrass, Wachtel,Roodhouse,Robinson,Kennett
NAYS:
0
ABSTAIN: 0
ABSENT:
1 Freeman
Motion Carried
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City of Geneseo, Henry County, Illinois
City Council Proceedings
October 14, 2014
CONSIDERATION OF A QUOTE FROM SUPREME RADIO
A quote in the amount of $5,086.25 was submitted for approval from Supreme Radio.
No Discussion
Motion by Wachtel, second by Snodgrass to approve the quote from Supreme Radio in the
amount of $5,086.25.
AYES:
7 Crow,Beck,Snodgrass, Wachtel,Roodhouse,Robinson,Kennett
NAYS:
0
ABSTAIN: 0
ABSENT:
1 Freeman
Motion Carried
CONSIDERATION OF A CREDIT TOWARDS THE NEUWOHNER’S WATER BILL FOR EXCESS
CHARGES INCURRED BETWEEN JANUARY AND APRIL OF 2014.
In reference to documents provided to Council a $425 credit was requested for excess water bill
charges that were incurred between January and April of 2014.
Motion by Crow, second by Robinson to approve a credit to the Neuwohner’s water utility
account in the amount of $425.00 for excess water bill charges incurred between January
and April of 2014.
AYES:
7 Crow,Beck,Snodgrass, Wachtel,Roodhouse,Robinson,Kennett
NAYS:
0
ABSTAIN: 0
ABSENT:
1 Freeman
Motion Carried
CONSIDERATION OF A QUOTE FROM MISSMAN TO CONDUCT A TRAFFIC AND PEDESTRIAN
FLOW STUDY ALONG OGDEN AVENUE BETWEEN COLLEGE AND CHICAGO.
City Engineer Greg Ryckeart reported the study would include a 7:15am back up to Chicago
street traffic counts including vehicle and pedestrian. Analysis data not to exceed stated hourly,
Construction costs, options for flow, and ownership of property to the north. Chief Piotrowski
stated that this item has not been budgeted for.
Motion by Beck, second by Wachtel to move the quote from Missman to conduct a traffic
and pedestrian flow study along Ogden Avenue between College and Chicago in the
amount of $29,850.00 to the next Committee of the Whole for further discussion.
Voice Vote. 7 Ayes. 1 Absent.
Motion Carried
CONSIDERATION OF ORDINANCE O-14-112 AN ORDINANCE AMENDING THE CROSSCONNECTION CONTROL SECTION 53.04
This is required to bring our ordinance up to EPA standards.
Motion by Kennett, second by Snodgrass to pass O-14-112 An Ordinance Amending the
Cross-Connection Control Section 53.04.
AYES:
7 Crow,Beck,Snodgrass, Wachtel,Roodhouse,Robinson,Kennett
NAYS:
0
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City of Geneseo, Henry County, Illinois
City Council Proceedings
October 14, 2014
ABSTAIN: 0
ABSENT:
1
Motion Carried
Freeman
CONSIDERATION OF A QUOTE TO CONDUCT A SURVEY OF OAKWOOD CEMETERY FOR
ADDITIONAL BURIAL PLOTS.
Chad Johnson from Missman would be conducting the survey at a proposed rate of $1,500.00.
Motion by Wachtel, second by Snodgrass to approve the quote from Missman in the
amount of $1,500.00 to survey Oakwood Cemetery for additional burial plots.
AYES:
7 Crow,Beck,Snodgrass, Wachtel,Roodhouse,Robinson,Kennett
NAYS:
0
ABSTAIN: 0
ABSENT:
1 Freeman
Motion Carried
CONSIDERATION OF RESOLUTION R-14-108 TO DECLARE THE FOLLOWING SURPLUS
EQUIPMENT; 1995 FORD F250, 2005 FORD F250, AND A 1991 IH 4900 – 6X4 TANDEM
DUMP TRUCK
Director of Public Works reported that he would like to dispose of the proposed surplus
equipment by best means possible. It was noted that in Section 2 of the resolution it needs to be
corrected from “Director of Electrical Operations” to “Director of Public Works”.
Motion by Beck, second by Robinson to approve Resolution R-14-108 with correction.
AYES:
7 Crow,Beck,Snodgrass, Wachtel,Roodhouse,Robinson,Kennett
NAYS:
0
ABSTAIN: 0
ABSENT:
1 Freeman
Motion Carried
CONSIDERATION OF THE LOW BID FROM BRANDT CONSTRUCTION IN THE AMOUNT OF
$50,200.00 TO INSTALL CASING PIPE UNDER RT 82.
Public Works Director reposted that this involves from the industrial park to Roos Hill, this
would create a loop back to town. The permits from the EPA and IDOT are in place.
Motion by Wachtel, second by Beck to accept the low bid from Brandt Construction in the
amount of $50,200.00 to install casing pipe under RT 82.
AYES:
7 Crow,Beck,Snodgrass, Wachtel,Roodhouse,Robinson,Kennett
NAYS:
0
ABSTAIN: 0
ABSENT:
1 Freeman
Motion Carried
CONSIDERATION OF THE HENRY COUNTY ROCK ISLAND MERCER COUNTY DEVELOPMENT
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City of Geneseo, Henry County, Illinois
City Council Proceedings
October 14, 2014
CONSORTIUM RURAL JOBS AND INNOVATION.
This is the final installment in the amount of $4,000.00 and it was budgeted for.
Motion by Beck, second by Snodgrass to approve the final installment to Henry County
Rock Island Mercer County Development Consortium Rural Jobs and Innovation in the
amount of $4,000.00.
AYES:
7 Crow,Beck,Snodgrass, Wachtel,Roodhouse,Robinson,Kennett
NAYS:
0
ABSTAIN: 0
ABSENT:
1 Freeman
Motion Carried
CONSIDERATION OF A PARAMETER ORDINANCE FOR REFUNDING BONDS O-14-118
City Accountant stated that the preliminary savings would be to City Hall $100,000 and Water
and Sewer $20,000 - $25,000. She stated that she has a conference call with Standard & Poors
on Friday. There are actually 2 parameter ordinances that need to be passed.
Motion by Beck, second by Robinson to approve Parameter Ordinance O-14-118 for bond
2006A.
ROLL CALL VOTE:
AYES:
7 Crow,Beck,Snodgrass,Wachtel,Roodhouse,Robinson,Kennett
NAYS:
0
ABSTAIN: 0
ABSENT:
1 Freeman
Motion Carried
Motion by Wachtel, second by Snodgrass to approve Parameter Ordinance O-14-121 for
bond 2006C.
ROLL CALL VOTE:
AYES:
7 Crow,Beck,Snodgrass,Wachtel,Roodhouse,Robinson,Kennett
NAYS:
0
ABSTAIN: 0
ABSENT:
1 Freeman
Motion Carried
CONSIDERATION OF PLAN COMMISSION ITEM; MIKE AND BRIAN RAHMUS’S REQUEST FOR
A CERTIFICATE OF APPROPRIATENESS FOR IMPROVEMENTS TO PROPERTY LOCATED AT
101 S. RUSSELL AVE. GENESEO.
This building is used for storage only.
Motion by Crow, second by Robinson to approve the Certificate of Appropriateness for
improvements to property located at 101 S. Russell Ave. Geneseo.
Voice Vote. 7 Ayes. 1 Absent.
BILLS, BUDGETS, WARRANTS
Consideration of Bills Presented for September 2014.
No Discussion
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City of Geneseo, Henry County, Illinois
City Council Proceedings
October 14, 2014
Motion by Wachtel, second by Beck to approve the bills for September 2014.
ROLL CALL VOTE:
AYES:
7 Crow,Beck,Snodgrass,Wachtel,Roodhouse,Robinson,Kennett
NAYS:
0
ABSTAIN: 0
ABSENT:
1 Freeman
Motion Carried
Alderman Wachtel would like to have a discussion on how the bills are paid, currently the bills
are approved after they are paid due to the timing of the meetings and he feels that the bills
should be approved before they are paid.
Motion by Wachtel, second by Beck to move approving the bills before they are paid to the
Committee of the Whole for discussion.
Voice Vote. 7 Ayes. 1 Absent.
OPEN FORUM INTERVIEW OF INTERIM ADMINISTRATOR CANDIDATE TIM LONG
Alderman Crow asked Interim Administrator Candidate Tim Long if he would accept a position
classified as a 1099 Contractor. Mr. Long stated that he would have to decline a position
classified as such and that he would only accept a position classified as an employee.
Motion by Robinson, second by Beck to enter into Executive Session: Pursuant to
personnel matter pursuant to: 5ILCS 120/2(c)(1)
The appointment, employment, compensation, discipline, performance, or dismissal of
specific employees of the public body or legal counsel for the public body, including
hearing testimony on a complaint lodged against an employee of the public body or against
legal counsel for the public body to determine its validity at 7:06 PM.
Motion by Beck, second by Wachtel to reenter the City Council meeting at 8:03PM.
Actions after Executive Session; consideration to hire Tim Long as Interim City
Administrator with an employee classification
Alderman Beck requested that the Addendum to the Agreement be sent to Ancel Glink for
further review and to schedule a Special City Council meeting for Monday October 20th at
7:30PM for further discussion.
Kathleen Repass joined the meeting and was ready to answer any questions about the Enterprise
Zone Ordinance that any one may have.
Motion by Snodgrass, second Kennett to pass ordinance O-14-119 Enterprise Zone General
Ordinance.
ROLL CALL VOTE:
AYES:
7 Crow,Beck,Snodgrass,Wachtel,Roodhouse,Robinson,Kennett
NAYS:
0
ABSTAIN: 0
10
City of Geneseo, Henry County, Illinois
City Council Proceedings
October 14, 2014
ABSENT:
1
Motion Carried
Freeman
ADJOURNMENT
Motion by Robinson, second by Beck to adjourn the meeting at 8:10PM.
VOICE VOTE. 7AYES. 1 ABSENT.
MOTION CARRIED.
By:
LOREE K. PHLYPO
CITY CLERK
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City of Geneseo, Henry County, Illinois
City Council Proceedings
October 14, 2014
STATE OF ILLINOIS
COUNTY OF HENRY
CITY OF GENESEO
)
) SS
)
I, Loree K. Phlypo, City Clerk of Geneseo, Henry County, Illinois, do hereby certify that the
foregoing are the original minutes of the City Council Meeting on July 8, 2014 of the City
Council and that said minutes consisting of ten pages were approved at the legally convened
regular meeting of the City Council meeting on August 12th, 2014.
IN WITNESS WHEREOF, I have hereunto affixed my official signature and the seal of the City this
____day of August, 2014.
(Seal)
By:
12
City of Geneseo, Henry County, Illinois
Committee of the Whole Meeting
October 28, 2014
Pledge of Allegiance
Roll Call
The City Council of the City of Geneseo met Tuesday October 28, 2014 at the Council Chambers, 115 South
Oakwood Avenue. Mayor Nadine Palmgren called the meeting to order at 6:01 pm. Alderman Doug Crow,
Keith Kennett, James Roodhouse, Robert Wachtel, Justin Snodgrass, Jason Robinson and Howard Beck
answered roll call. Carl Freeman was absent. Others in attendance included City Clerk Loree K Phlypo,
Directors Rice and Opsal, Chief Piotrowski, City Accountant Karen Brandau, , the press and various audience
members.
A Quorum was present.
Mayor Palmgren recognized the new Interim City Administrator; Tim Long and welcomed him.
Discussion of Solicitors Ordinance regarding a City Business.
Paul Rapps from Edward Jones was present at the meeting and stated that he has a new employee coming on
board and part of his training is to go door to door and introduce himself to the residents and if they would like
information on the financial products he will set up an appointment for them to come to the office. Mr. Rapps
asked that the fees for the Solicitor’s Permit be waived on the basis that it is a local business. The process to
obtain a solicitor’s permit has already been started, the background check has been set in and Mr. Rapps stated
that he thought that a copy of the Surety Bond had been given to the City. The City Clerk asked for a business
card and will make a follow up call confirming this information. The new employee will be going out daily
knocking on doors, but will only go to each door once. Alderman Beck felt that this was a gray area and would
like to see the ordinance amended rather than just waiving the fee for this instance. In the meantime the
employee will need to pay the fees and then they can ask for a refund in the event that the ordinance is
amended.
Motion by Beck, second by Kennett to amend the solicitor’s ordinance and move this item to the City
Council for approval.
Voice Vote. 7 Ayes. 1 Absent
Motion Carried
Alderman Roodhouse arrived at 6:03PM
Consideration of Low Speed Vehicles in the City
Alderman Kennett stated that the ordinance now included the section on licensing requirements. Alderman
Crow stated that the tires and exhaust concerns were addressed in the ordinance also.
Motion by Wachtel, second by Kennett to move this item to the City Council for approval as stated.
Voice Vote. 7 Ayes. 1 Absent.
Motion Carried
Consideration of Shelter Rental Agreement Verbiage to include Liability Insurance
Alderman Beck stated that “combined single limit” needs to read “per occurrence” and add the following; “I
agree to provide a certificate of insurance to the City”. Public Works Director Rice will provide a list of
businesses that would require a certificate of insurance to the City Clerk.
Motion by Beck second by Kennett to move this item to the City Council for approval.
Voice Vote. 7 Ayes. 1 Absent.
Motion Carried.
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Consideration of Ordinance O-14-113 amending ordinance O-14-109 Revised Economic Incentive
Ordinance
The clerk handed out an amended version of ordinance O-14-113, this was the most recent copy that City
Attorney Thurman amended. Mayor Palmgren stated that she felt that the provision on page 23 of the packet
addressing the Tax Increment Financing needed to be included in this final copy of the ordinance. Alderman
Crow stated that he would like further clarification from the City Attorney and asked that this item be moved to
the Committee of the Whole in November.
Motion by Crow, second by Snodgrass to move this item to the November Committee of the Whole for
further clarification.
Voice Vote. 7 Ayes. 1 Absent.
Motion Carried
Consideration of R-14-109 Authorizing Agent Jill Laingen to be the IMRF Authorized Agent
City Clerk stated that Jill is registered and recognized as the Authorized Agent for IMRF with IMRF, the City
doesn’t have a resolution in place officially recognizing her as the Authorized Agent. This is tying up a loose
end.
Motion by Wachtel, second by Robinson to move this item to City Council for approval.
Voice Vote. 7 Ayes. 1 Absent.
Motion Carried.
Consideration of a Memorandum of Understanding with IBEW Water Sewer agreeing to a contract
extension.
With the inability to come to an agreement by the deadline, the City asked for a 1 year extension to work out a
contract. The union asked for a MOU to memorialize the understanding between the Union and the City of
Geneseo and outline a timeline in exchange for the yearlong extension of water/wastewater contract with a 3%
wage increase retroactive to July 1, 2014 and the City will have all job descriptions completed by November 1,
2014 and the City will have a wage table worked out by December 31, 2014 for all water/wastewater positions
to take effect July 1, 2015.
Motion by Beck, second by Wachtel to send the Memorandum of Understanding with the IBEW Water
Sewer Department to City Council for approval.
Voice Vote. 7 Ayes. 1 Absent.
Motion Carried
Mayor Palmgren added that there is a meeting scheduled for Thursday the 30th to complete the job description
requirement.
Review of the City’s bill payment process
City Accountant Brandau stated that the process that is currently followed works well for avoiding late fees and
enabling us to participate in discounts for on time and early payments. Items for payment are currently
reviewed by department heads for payment, those items need to continue to be processed as they currently are.
City Administrator Long stated that with the purchasing policy in place any item that is over a current threshold
will have to come before City Council for approval and if we change the way we pay bills someone is going to
have to define and sort the bills that need to come to City Council for prior payment approval. Alderman
Wachtel stated that he didn’t want to create any more work for City Hall staff.
No Action was taken.
Discussion of Tax Levy
City Accountant Brandau handed out a comparison if we levied for 100% of the pension obligations. If we go
over the 105% we need a Truth and Taxation Hearing. Administrator Long stated that IMRF sets the amount
that should be paid over the year throughout the state and everyone pays the amount dictated by IMRF. Reserve
funds have to be keep at a certain level otherwise it is inadequate use of public funds. There was a question
14
about using some of the awarded drug monies toward the Pension obligation; Chief Piotrowski stated that
federal forfeiture monies are strictly regulated for enforcement only.
Mayor Palmgren asked for a motion and second to move this item and there was none.
No Action Taken
Discussion of Council Budget Report and Treasurer’s Reports
Mayor Palmgren stated that this was for information only. City Accountant Brandau stated that the Budget and
Treasurer’s report are also available on the City website.
No Action Taken
Consideration of quotes for General Liability and Risk Management Insurance
Lohman Insurance presented a quote on General Liability and Risk Management Insurance coverage for the
City. Key differences to what the City currently carries and what Lohman’s can offer is that it is nonaccessible, covers volunteers with workers compensation, offer up to 6 payments instead of 2 and they have
training for Loss Control through the Public Agency Council. Alderman Beck stated that he would like to take
an in-depth look at the financials for what Lohman’s is offering.
Motion by Beck, second to move this item to the November Committee of the Whole for further
discussion.
Voice Vote. All Ayes. No Nays.
Motion Carried.
Discussion of possible other sources of funding for Pedestrian and Traffic Flow Study.
Discussion was held on the funding options for the pedestrian and traffic flow study for Ogden Avenue.
Administrator Long and Director Rice were asked to research and have a intergovernmental discussion with the
school district and see what their long term plans are and report back at the Committee of the Whole in
November.
Motion by Beck, second by Robinson to move this item to the Committee of the Whole meeting in
November, and Administrator Long and Director Rice to report back on their discussions with the school
district.
Voice Vote. 7 Ayes. 1 Absent.
Motion Carried.
Consideration of RFP for employee benefits including healthcare, dental, and life insurance.
Discussion was held on whether or not to change brokerage firms for our employee benefits. Mayor Palmgren
expressed that she would like to keep it with a local company and that there are 3 local companies in Geneseo.
Alderman Beck felt that it was not prudent to change brokers after a one year change and that the reason for the
change was service discrepancies. He recommended that the City stay with the current broker for service for at
least another year. Mayor Palmgren request a motion to go out for FRP’s for employee benefits including
healthcare, dental and life insurance, no motion was made.
No Action Taken
Consideration of RFP for Insurance Brokerage Services
Mayor Palmgren stated that this item requires the same as for the employee benefits.
No Discussion
No Action Taken
Consideration of Amendment of Section 5.01 of the Personnel Policy Manual regarding HSA Insurance
for employees
The proposed language includes having all employees on an HSA plan, this is in 2 of the union contracts. The
date that the personnel policy needs to be amended by is January 1, 2015. It won’t interfere with the proposed
15
extension of the Water/Sewer Contract is an extension of the current contract with deadlines as outlined in the
Memorandum of Understanding.
Motion by Wachtel, second by Snodgrass to move this item to the November Committee of the Whole for
further discussion.
Voice Vote. 7 Ayes. 1 Absent.
Motion Carried.
Consideration of membership dues Illinois Tax Increment Association.
City Accountant Brandau stated that membership in this organization gives you 2 conference opportunities for
information on TIF’s. City Administrator Long stated that this membership is really not necessary and that he
felt that you could get the same information either at the IML conference or from fellow communities that have
TIF districts.
No Action Taken
Consideration of Chamber request lighted float sponsor for Christmas Parade
Chamber Director Rhonni Perrine stated that in the past the City has sponsored a lighted float in the $600 range.
Administrator Long stated that the Geneseo Municipal Utilities would be interested in sharing the expense of
the float.
Motion by Beck, second by Kennett to move the lighted float sponsorship in the amount of $600 with
GMU funding to the City Council meeting.
Voice Vote. 7 Ayes. 1 Absent.
Motion Carried
Consideration of a search for a developer for the 6 acres adjacent to Richmond Hill Park owned by the
City.
Director Rice stated that the farming season will be over soon and he needs to know what the City plans on
doing with the property so that he knows what to tell the farmer that leased the property over the last year. The
property needs to be declared surplus through a resolution. Administrator Long stated that he and Mr. Rice
would put together a timeline for events to occur to put a packet out for bids with information in it addressing
the City’s need for access for emergency vehicles to the west, addressing the storm water issue to the east and to
be ready for the City Council meeting in January. The property is currently zoned R-1.
Motion by Kennett, second by Roodhouse to move declaring the 6 acres as surplus and secure an
appraisel to the City Council for approval and moving that Administrator Long and Director Rice bring
back specific plans and a timeline for development of the 6 acres to the next Committee of the Whole.
Voice Vote. 7 Ayes. 1 Absent.
Motion Carried.
Consideration of a pedestrian bridge on South State Street
Discussion was held on engineering a pedestrian bridge from Robinson Street to Oakwood Avenue on the west
side. Director Rice stated that the current reconstructed bridge didn’t allow for enough radius to also have a
pedestrian bridge alongside the traffic bridge. Director Rice would like to get an estimate for preliminary
engineering costs. Greg from Missman stated that it would require an 85 foot bridge which would extend from
bank to bank and the cost estimate would be $150,000 including engineering and due to it being in the flood
plan it would have to be the same height as the new bridge. Administrator Long expressed concern over the
funding to cover this project due to deficits on other obligations. Discussion also included that Chicago Street
from Exchange to Wells doesn’t have any sidewalks and anyone using it has to walk out in the street.
Administrator Long stated that Chicago street was looked at years ago and it was complicated with a lift station,
line of poles and right of way issues, but it could be looked at again. Director Rice stated that the project has to
be shovel ready to be eligible for grant programs and getting the engineering cost would enable us to get it
shovel ready and be eligible to apply for grants.
Motion by Kennett, second by Wachtel to get an engineering cost estimate for the proposed State Street
pedestrian bridge.
Voice Vote. 7 Ayes. 1 Absent.
16
Motion Carried
Consideration of an amended utility billing policy.
Director Opsal stated that he would like changes made to sections 52.16 and 52.17 of the utility billing
ordinance. Changes for 52.16 include under “Deposits required”, A. residential deposits to increase from $100
to $125 for electric service and from $50 to $75 for water and sewer service and deposits paid prior to
December 31, 2014 will fall under the current regulations; whereas you would get your refund after 2 years with
satisfactory on time payment history. Deposits made after January 1, 2015 and beyond will remain with the
account for the duration of service. Section 52.17 changes would include addition to #3 under “Discontinuation
of service; Notice; “or landlord does not approve of arraignment” and under #7C “All payment arraignments
must be approved by owner of the property”.
Motion by Roodhouse, second by Kennett to move amended utility billing policy to City Council for
approval.
Voice Vote. 7 Ayes. 1 Absent.
Motion Carried.
Public Safety
No items
Mayoral Comments
Mayor Palmgren stated that she is impressed by the speed of the construction by the Kiwanis and Stees
Construction with the shelter expansion and side walk work that has been done. She stated that it is amazing
how quick they pulled the donations and service providers together to make this happen. Thankful and
Commend the Kiwanis and Stees Construction for their hard work on the shelter expansion.
Motion by Wachtel, second by Robinson to adjourn the meeting at 8:45 pm.
Respectfully submitted,
Loree K. Phlypo
City Clerk
17
City of Geneseo, Henry County, Illinois
Special City Council Proceedings
October 20, 2014
PLEDGE OF ALLEGIANCE
ROLL CALL
The City Council of the City of Geneseo met Monday, October 20, 2014 at the Council
Chambers, 115 South Oakwood Avenue. Mayor Nadine Palmgren called the meeting to order at
7:32PM. Aldermen James Roodhouse, Keith Kennett, Robert Wachtel, Howard Beck and Jason
Robinson were in attendance. Doug Crow, Justin Snodgrass, and Carl Freeman were absent.
Also in attendance were City Clerk Loree K. Phlypo, Director Opsal, Chief Piotrowski, and the
Press.
There was a quorum present.
CONSIDERATION OF PROPOSALS AND SELECTION OF SEARCH FIRMS FOR HIRING A CITY
ADMINISTRATOR.
Alderman Robinson met with 3 search firms last Wednesday; Gov HR, PAA, and MRA. The
unanimous choice for search firms was Public Administration Associates, LLC. Their search
process is impressive and they have hundreds of references. After the field of candidates is
narrowed each candidate is asked to make a 6 minute video for the Aldermen to review and then
4-5 candidates come in to meet with Staff, Aldermen, and the Mayor. The candidates then have
to create a written statement, and participate in a tour of the City. PAA offers a guarantee that in
the event that an administrator is not found in the stated time frame or an administrator left
before the end of one year there wouldn’t be any additional fees just actual expenses. This firm
has connections with 6 Schools of Public Administration so they are knowledgeable as to who is
available for placement. Their fee is $10,000 with estimated extra costs from $600 to $800.
Motion by Kennett, second by Robinson to accept the proposal from Public Administration
Associates, LLC.
ROLL CALL VOTE:
AYES:
5 Beck,Wachtel,Roodhouse,Robinson,Kennett
NAYS:
0
ABSTAIN: 0
ABSENT:
3 Freeman,Crow,Snodgrass
Motion Carried
Motion by Beck, second by Kennett to go into Executive Session at 7:50PM
Voice Vote. 5 Ayes. 3 Absent.
ACTIONS AFTER EXECUTIVE SESSION
CONSIDERATION TO HIRE TIM LONG AS INTERIM CITY ADMINISTRATOR WITH AN
EMPLOYEE CLASSIFICATION .
Mayor Palmgren wanted it noted that a start date of 10/21/14 would be inserted and in Section III
Paragraph A after the 3rd line; 12/31/14 would be stricken up to the comma where it says “blank
days from commencement”. Also Section XI General Provisions, A. “attached hereto” would be
18
City of Geneseo, Henry County, Illinois
Special City Council Proceedings
October 20, 2014
stricken.
Motion by Beck, second by Robinson to employ Tim Long as Interim City Administrator
subject to the contract agreement as stated effective 10/21/14 with changes noted.
ROLL CALL VOTE:
AYES:
5 Beck,Wachtel,Roodhouse,Robinson,Kennett
NAYS:
0
ABSTAIN: 0
ABSENT:
3 Freeman,Crow,Snodgrass
Motion Carried
ADJOURNMENT
Motion by Beck, second by Freeman to adjourn the meeting at 9:11PM.
VOICE VOTE. 7AYES. 0 NAYS.
MOTION CARRIED.
By:
LOREE K. PHLYPO
CITY CLERK
19
City of Geneseo, Henry County, Illinois
Special City Council Proceedings
October 20, 2014
STATE OF ILLINOIS
COUNTY OF HENRY
CITY OF GENESEO
)
) SS
)
I, Loree K. Phlypo, City Clerk of Geneseo, Henry County, Illinois, do hereby certify that the
foregoing are the original minutes of the City Council Meeting on April 22nd, 2014 of the Special
City Council and that said minutes consisting of one page was approved at the legally convened
regular meeting of the City Council meeting on May 13th, 2014.
IN WITNESS WHEREOF, I have hereunto affixed my official signature and the seal of the City this
____day of May, 2014.
(Seal)
By:
20
CITY OF GENESEO
CITY COUNCIL
November 11, 2014
ORIGINATING DEPARTMENT: Administration
PRESENTER: Tim Long
SUBJECT: Solicitors Ordinance Amendment
BACKGROUND and DISCUSSION: This request was referred forward to Council from the
October 28 Committee of the Whole meeting, stemming from a request from a local financial
services agency for consideration of its request to permit a representative to go from door to door to
introduce themselves and their firm to residents. We have recently received an inquiry from
Mediacom Communications about door to door soliciting on behalf of their services.
The City Clerk and I checked with nine neighboring communities regarding exceptions from
Solicitors licensing for local businesses to introduce themselves or solicit door to door within the
community: Dixon, Geneva, Rochelle, Princeton, Moline, Rock Island, Lena, Stockton, and
Freeport. None exempted local businesses wishing to conduct door to door solicitations or
introductions from obtaining a Solicitors permit. Fees for all were similar to Geneseo’s.
We have prepared a draft agreement that does exempt a local business from the daily $10 fee for
your consideration. It also clarifies that a non-exempt entity may pay for multiple days’ solicitation
permit at one time, and that the background check will in no event be valid for a period of greater
than one year.
DOCUMENTS ATTACHED:
O-14-124 AMENDING CHAPTER 113, ENTITLED: “SOLICITORS, HAWKERS AND
PEDDLERS” BY AMENDING THE DAILY FEES FOR THOSE SOLICITORS HAVING
OFFICE SPACE WITHIN THE CORPORATE LIMITS OF THE CITY”
21
ORDINANCE NO. O-14-124
AN ORDINANCE AMENDING THE CODE FOR THE CITY OF GENESEO
BY AMENDING CHAPTER 113, ENTITLED:
“SOLICITORS, HAWKERS AND PEDDLERS” BY AMENDING THE
DAILY FEES FOR THOSE SOLICITORS HAVING OFFICE SPACE
WITHIN THE CORPORATE LIMITS OF THE CITY
WHEREAS, at its October 28, 2014 meeting the City Council heard a request from a local
financial agency seeking to permit its employee to travel from door-to-door throughout the community,
for consideration to reduce or eliminate the cost of a solicitor’s permit for their employee; and,
WHEREAS, the City Council directed staff to review the City’s regulations for regulating
solicitors, hawkers and peddlers in light of this request; and,
WHEREAS, having considered factors of public safety and local business opportunity along with
common municipal practices within the region, City staff do propose amendatory language to the Code
for the City exempting a representative from or for a business having a physical office presence within the
City from some or all of the daily fee, and for streamlining the process of daily registration for other
solicitors, hawkers or peddlers.
NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GENESEO, HENRY
COUNTY, ILLINOIS AS FOLLOWS:
SECTION I: That Section 113.04(D) of Chapter 113 of the Code for the City of Geneseo entitled
“Solicitors, Hawkers, and Peddlers” shall be amended as follows (additions in bold italic font, deletions
in strikethrough):
(D) The Police Department shall cause to be kept in its office an accurate record of every
application received and acted upon, together with all other information and data pertaining thereto, all
certificates of registration issued under the provisions of this chapter, and all denials of application.
Applications for certificates shall be numbered in consecutive order, as filed, and every certificate issued
and any renewal thereof shall be identified with the duplicate number of the application upon which it
was issued. The Chief of Police shall require every applicant to submit to photographing and
fingerprinting by the Police Department in connection with the application for a certificate. The Chief of
Police shall collect a fee for the cost of fingerprinting and any photo identification, which fee shall not be
more than $36.50. The background check shall be valid for not more than one (1) year from the time
of its receipt.
SECTION II: That Section 113.05(A) of Chapter 113 of the Code for the City of Geneseo
entitled “Solicitors, Hawkers, and Peddlers” shall be amended as follows (additions in bold italic font,
deletions in strikethrough):
(A)Each solicitor shall pay to the City Clerk a registration fee of $50 for the first day and $10 for
each day thereafter. The charge for the daily fee may be extended for a set period of days and paid at
the time of registration but in no event may a solicitors permit be issued for a period of greater than
thirty (30) days without renewal. Exemption to solicitors license: A solicitor who represents an agency
or business which maintains a physical office, store or service center within the corporate limits of the
City of Geneseo for a term of at least twelve (12) months, shall be exempt from the $10 fee for each
day.
22
SECTION III: In all other respects the terms and provisions of Section 113 of the Code of the
City of Geneseo, as thereafter amended, shall remain in full force and effect.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF GENESEO, HENRY COUNTY, ILLINOIS ON
TH
TH
DAY OF NOVEMBER, 2014.
THIS 11 DAY OF NOVEMBER, 2014 AND APPROVED BY THE MAYOR THIS 12
NADINE PALMGREN
MAYOR FOR THE CITY OF GENESEO
(SEAL)
LOREE K. PHLYPO
CITY CLERK
AYES:
NAYS:
ABSTAIN:
ABSENT:
0
0
0
0
23
State of Illinois
County of Henry
City of Geneseo
)
)
)
SS:
I, Loree K. Phlypo, certify that I am the duly appointed and acting City Clerk of the City of Geneseo,
Henry County, Illinois.
I further certify that on November 11, 2014, the Corporate Authorities of such municipality
passed and approved Ordinance No. O-14-124, entitled AN ORDINANCE AMENDING THE CODE
FOR THE CITY OF GENESEO BY AMENDING CHAPTER 113, ENTITLED: “SOLICITORS,
HAWKERS AND PEDDLERS” BY AMENDING THE DAILY FEES FOR THOSE SOLICITORS
HAVING OFFICE SPACE WITHIN THE CORPORATE LIMITS OF THE CITY, which provided by its
terms that notice should be published in the local municipal newspaper, Geneseo Republic.
The pamphlet form of Ordinance No. O-14-124, including the Ordinance and a cover sheet
thereof, was prepared, and a copy of such Ordinance was posted in the municipal building, commencing
on November 12, 2014 and continuing for at least ten days thereafter. Copies of such Ordinance were
also available for public inspection upon request in the office of the Municipal Clerk.
Dated at Geneseo, Illinois, this 11th day of November, 2014.
Loree K. Phlypo
City Clerk
24
CITY OF GENESEO
CITY COUNCIL
November 11, 2014
ORIGINATING DEPARTMENT: Finance
PRESENTER: Loree K. Phlypo
SUBJECT: Roll Call Vote for Bond Abatement Ordinance for Bond 2007A
BACKGROUND and DISCUSSION: This Ordinance was passed with a Voice Vote and needs to
be a Roll Call Vote per IML Handbook page 156.
DOCUMENTS ATTACHED:
a. O-14-115 Ordinance providing for the abatement of the AD VALOREM taxes levied to pay
principal of and interest on certain of the outstanding General Obligation Alternate Bonds ,
Series 2007A, of the City of Geneseo, Illinois; and concerning related matters.
25
CITY OF GENESEO, ILLINOIS
ORDINANCE NO. O-14-115
ORDINANCE PROVIDING FOR THE ABATEMENT OF THE AD
VALOREM TAXES LEVIED TO PAY PRINCIPAL OF AND INTEREST ON
CERTAIN OF THE OUTSTANDING GENERAL OBLIGATION
ALTERNATE BONDS, SERIES 2007A, OF THE CITY OF GENESEO,
ILLINOIS; AND CONCERNING RELATED MATTERS.
ADOPTED BY
THE CITY COUNCIL
OF THE
CITY OF GENESEO, ILLINOIS
ON ____DAY OF __________, 2014.
26
ORDINANCE NO O-14-115
ORDINANCE PROVIDING FOR THE ABATEMENT OF THE AD
VALOREM TAXES LEVIED TO PAY PRINCIPAL OF AND INTEREST ON
CERTAIN OF THE OUTSTANDING GENERAL OBLIGATION
ALTERNATE BONDS, SERIES 2007A, OF THE CITY OF GENESEO,
ILLINOIS; AND CONCERNING RELATED MATTERS.
BE IT ORDAINED BY
COUNTY, ILLINOIS, AS FOLLOWS:
THE
CITY COUNCIL
OF THE
CITY
OF
GENESEO, HENRY
Section 1.
Recitals. It is found and declared by the City Council (the “City
Council”) of the City of Geneseo, Henry County, Illinois (the “City”), as follows:
(a)
The City is a duly organized and existing municipality of the State of
Illinois, and is now operating under and pursuant to the provisions of the Illinois Municipal
Code, as amended (65 ILCS 5/1-1-1 et seq.; the “Municipal Code”), and is a “governmental
unit” as defined in Section 2(i) of the Local Governmental Debt Reform Act of the State of
Illinois, as amended, 30 ILCS 350/1 et seq. (the “Debt Reform Act”).
(b)
On November 13, 2007, the City issued and delivered its General
Obligation Alternate Bonds, Series 2007A (the “Series 2007A bonds”), in the aggregate
principal amount of $5,385,000. The Series 2007A Bonds were authorized by and issued and
sold pursuant to Ordinance No. 1888 (the “Series 2007A Bond Ordinance”) duly adopted by
the City Council on November 13, 2007.
(c)
The City Council determined that it was necessary and desirable and in the
best interests of the inhabitants of the City, to borrow $5,385,000 for the construction of two
wind turbines.
Section 2.
Abatement of Tax Levy for Refunded Bonds. The tax levied in
Section IV of the Series 2007A Bond Ordinance for the levy year 2014, are abated as follows:
Levy Year
2014
Amount
Originally
Levied
Amount
Abated
$494,500
$494,500
27
Remaining
Levy
-0-
Section 3.
Duties of City Clerk. The City Clerk shall file (or shall cause to
be filed) a certified copy of this ordinance with the County Clerk of the County of Henry,
Illinois, in order to effect the abatement of taxes provided for in Section 2 above. Such filing
shall be made on or before the last Tuesday of December, 2014.
Section 4.
Additional Authority. The Mayor, the City Treasurer, the City
Clerk, and the other officers and employees of the City are authorized to execute and deliver on
behalf of the City such other documents, agreements and certificates and to do such other things
consistent with the terms of this Ordinance as such officers and employees shall deem necessary
or appropriate in order to effectuate the intent and purposes of this Ordinance.
Section 5.
Conflicting Ordinances, Etc. All ordinances, resolutions and
orders or parts of ordinances, resolutions and orders in conflict with this Ordinance are repealed
to the extent of such conflict.
Section 6.
Effective Date. This Ordinance shall be in full force and effect
immediately upon its passage.
PASSED by the City Council of the City on ____day of __________, 2014.
Voting Aye (list names):
Voting Nay (list names):
Abstaining or Absent (list names):
APPROVED AND SIGNED by the Mayor on ____day of _________, 2014.
Mayor
ATTEST:
City Clerk
*
*
*
*
28
*
*
STATE OF ILLINOIS
COUNTY OF HENRY
)
)
)
CERTIFICATION OF ORDINANCE
I, the undersigned, certify that I am the duly qualified and acting City Clerk of the
City of Geneseo, Henry County, Illinois (the “City”), and that as such official I am the keeper of
the records and files of the City Council (the “City Council”) of the City.
I further certify that the foregoing is a full, true and complete copy of an extract of
the minutes of the regular meeting of the City Council held on ____day of __________, 2014,
evidencing the adoption of Ordinance No. O-14-115 adopted at that regular meeting entitled:
ORDINANCE PROVIDING FOR THE ABATEMENT OF THE AD
VALOREM TAXES LEVIED TO PAY PRINCIPAL OF AND INTEREST ON
CERTAIN OF THE OUTSTANDING GENERAL OBLIGATION
ALTERNATE BONDS, SERIES 2007A, OF THE CITY OF GENESEO,
ILLINOIS; AND CONCERNING RELATED MATTERS.
which ordinance was duly adopted at said meeting by a roll call vote of __ in favor and __
against, with __ abstentions and __ absent. At said meeting a quorum was present and acting
throughout the meeting. Said ordinance has not been amended or repealed and remains in full
force and effect.
I further certify that the deliberations of the City Council on the adoption of the
ordinance were conducted openly, that the vote on the adoption of said ordinance was taken
openly, that said meeting was held at a specified time and place convenient to the public, that
notice of said meeting was duly given to the members of the City Council and all of the news
media requesting such notice, that the agenda for said meeting was posted publicly in
compliance with the Open Meetings Act at least 48 hours prior to the convening of the meeting
at the meeting place and at the principal offices of the City, that said meeting was called and held
in strict compliance with the provisions of the Illinois Open Meetings Act and the Municipal
Code Act, as amended, and that the City Council complied with all of the provisions of said
Open Meetings Act and said Municipal Code, and with all of the procedural rules of the City
Council.
29
IN WITNESS WHEREOF, I hereunto affix my official signature and the seal of the
City as of this ____day of __________, 2014.
City Clerk,
City of Geneseo
Henry County, Illinois
[SEAL]
30
STATE OF ILLINOIS
COUNTY OF HENRY
)
) SS
)
CERTIFICATE OF FILING
I, BARBARA LINK, certify that I am the duly elected, qualified and acting
County Clerk of The County of Henry, Illinois (the “County”). As such officer, I further certify
that on the ____ day of __________, 2014, a certified copy of the foregoing Ordinance
No. ________ of the City of Geneseo, Henry County, Illinois, was filed in my office.
IN WITNESS WHEREOF, I have affixed my official signature and the seal of the
County, this ____ day of __________, 2014.
County Clerk
The County of Henry, Illinois
[SEAL]
31
CITY OF GENESEO
CITY COUNCIL
November 11, 2014
ORIGINATING DEPARTMENT: Finance
PRESENTER: Loree K. Phlypo
SUBJECT: Roll Call Vote for Bond Abatement Ordinance for Refunding Bond 2013
BACKGROUND and DISCUSSION: This Ordinance was passed with a Voice Vote and it needs to
be a Roll Call vote per IML Handbook page 156.
DOCUMENTS ATTACHED:
a. O-14-116 Ordinance providing for the abatement of the AD VALOREM taxes levied to pay
principal of and interest on certain of the outstanding General Obligation Refunding Bonds
, Series 2013, of the City of Geneseo, Illinois; and concerning related matters
32
CITY OF GENESEO, ILLINOIS
ORDINANCE NO. O-14-116
ORDINANCE PROVIDING FOR THE ABATEMENT OF THE AD
VALOREM TAXES LEVIED TO PAY PRINCIPAL OF AND INTEREST ON
CERTAIN OF THE OUTSTANDING GENERAL OBLIGATION
REFUNDING BONDS, SERIES 2013, OF THE CITY OF GENESEO,
ILLINOIS; AND CONCERNING RELATED MATTERS.
ADOPTED BY
THE CITY COUNCIL
OF THE
CITY OF GENESEO, ILLINOIS
ON ____DAY OF ____________, 2014
33
ORDINANCE NO. O-14-116
ORDINANCE PROVIDING FOR THE ABATEMENT OF THE AD
VALOREM TAXES LEVIED TO PAY PRINCIPAL OF AND INTEREST ON
CERTAIN OF THE OUTSTANDING GENERAL OBLIGATION
REFUNDING BONDS, SERIES 2013, OF THE CITY OF GENESEO,
ILLINOIS; AND CONCERNING RELATED MATTERS.
BE IT ORDAINED BY
COUNTY, ILLINOIS, AS FOLLOWS:
THE
CITY COUNCIL
OF THE
CITY
OF
GENESEO, HENRY
Section 1.
Recitals. It is found and declared by the City Council (the “City
Council”) of the City of Geneseo, Henry County, Illinois (the “City”), as follows:
(a)
The City is a duly organized and existing municipality of the State of
Illinois, and is now operating under and pursuant to the provisions of the Illinois Municipal
Code, as amended (65 ILCS 5/1-1-1 et seq.; the “Municipal Code”), and is a “governmental
unit” as defined in Section 2(i) of the Local Governmental Debt Reform Act of the State of
Illinois, as amended, 30 ILCS 350/1 et seq. (the “Debt Reform Act”).
(b)
On February 12, 2013, the City issued and delivered its General
Obligation Refunding Bonds, Series 2013 (the “Series 2013 bonds”), in the aggregate principal
amount of $1,060,000. The Series 2013 Bonds were authorized by and issued and sold pursuant
to Ordinance No. 0-13-073 (the “Series 2013 Bond Ordinance”) duly adopted by the City
Council on February 12, 2013.
(c)
The City Council determined that it was necessary and desirable and in the
best interests of the inhabitants of the City, to borrow $1,060,000 for the purpose of refunding a
portion of the City’s outstanding General Obligation Bonds, Series 2004.
Section 2.
Abatement of Tax Levy for Refunded Bonds. The tax levied in
Section 13 of the Series 2013 Refunding Bond Ordinance for the levy year 2014, are abated as
follows:
Levy Year
2014
Amount
Originally
Levied
Amount
Abated
$135,120
$135,120
34
Remaining
Levy
-0-
Section 3.
Duties of City Clerk. The City Clerk shall file (or shall cause to
be filed) a certified copy of this ordinance with the County Clerk of the County of Henry,
Illinois, in order to effect the abatement of taxes provided for in Section 2 above. Such filing
shall be made on or before the last Tuesday of December, 2014.
Section 4.
Additional Authority. The Mayor, the City Treasurer, the City
Clerk, and the other officers and employees of the City are authorized to execute and deliver on
behalf of the City such other documents, agreements and certificates and to do such other things
consistent with the terms of this Ordinance as such officers and employees shall deem necessary
or appropriate in order to effectuate the intent and purposes of this Ordinance.
Section 5.
Conflicting Ordinances, Etc. All ordinances, resolutions and
orders or parts of ordinances, resolutions and orders in conflict with this Ordinance are repealed
to the extent of such conflict.
Section 6.
Effective Date. This Ordinance shall be in full force and effect
immediately upon its passage.
PASSED by the City Council of the City on ____day of __________, 2014
Voting Aye (list names):
Voting Nay (list names):
Abstaining or Absent (list names):
APPROVED AND SIGNED by the Mayor on ____day of __________, 2014
Mayor
ATTEST:
City Clerk
*
*
*
*
2
35
*
*
STATE OF ILLINOIS
COUNTY OF HENRY
)
)
)
CERTIFICATION OF ORDINANCE
I, the undersigned, certify that I am the duly qualified and acting City Clerk of the
City of Geneseo, Henry County, Illinois (the “City”), and that as such official I am the keeper of
the records and files of the City Council (the “City Council”) of the City.
I further certify that the foregoing is a full, true and complete copy of an extract of
the minutes of the regular meeting of the City Council held on ____day of __________, 2014,
evidencing the adoption of Ordinance No. O-14-116 adopted at that regular meeting entitled:
ORDINANCE PROVIDING FOR THE ABATEMENT OF THE AD
VALOREM TAXES LEVIED TO PAY PRINCIPAL OF AND INTEREST ON
CERTAIN OF THE OUTSTANDING GENERAL OBLIGATION
REFUNDING BONDS, SERIES 2013, OF THE CITY OF GENESEO,
ILLINOIS; AND CONCERNING RELATED MATTERS.
which ordinance was duly adopted at said meeting by a roll call vote of __ in favor and __
against, with __ abstentions and __ absent. At said meeting a quorum was present and acting
throughout the meeting. Said ordinance has not been amended or repealed and remains in full
force and effect.
I further certify that the deliberations of the City Council on the adoption of the
ordinance were conducted openly, that the vote on the adoption of said ordinance was taken
openly, that said meeting was held at a specified time and place convenient to the public, that
notice of said meeting was duly given to the members of the City Council and all of the news
media requesting such notice, that the agenda for said meeting was posted publicly in
compliance with the Open Meetings Act at least 48 hours prior to the convening of the meeting
at the meeting place and at the principal offices of the City, that said meeting was called and held
in strict compliance with the provisions of the Illinois Open Meetings Act and the Municipal
Code Act, as amended, and that the City Council complied with all of the provisions of said
Open Meetings Act and said Municipal Code, and with all of the procedural rules of the City
Council.
3
36
IN WITNESS WHEREOF, I hereunto affix my official signature and the seal of the
City as of this ____day of _________, 2014.
City Clerk,
City of Geneseo
Henry County, Illinois
[SEAL]
4
37
STATE OF ILLINOIS
COUNTY OF ROCK ISLAND
)
) SS
)
CERTIFICATE OF FILING
I, BARBARA LINK, certify that I am the duly elected, qualified and acting
County Clerk of The County of Henry, Illinois (the “County”). As such officer, I further certify
that on the ____ day of __________, 2014, a certified copy of the foregoing Ordinance No.
________ of the City of Geneseo, Henry County, Illinois, was filed in my office.
IN WITNESS WHEREOF, I have affixed my official signature and the seal of the
County, this ____ day of __________, 2014.
County Clerk
The County of Henry, Illinois
[SEAL]
38
CITY OF GENESEO
CITY COUNCIL
November 11, 2014
ORIGINATING DEPARTMENT: Finance
PRESENTER: Karen Brandau, City Accountant
SUBJECT: 2014 Tax Levy
BACKGROUND and DISCUSSION: We have passed a tentative levy. Aldermen asked to see what
the levy would look like if we levied 100% for our pension obligations. According to our 2013
CAFR the police pension was 56.97% funded and IMRF was 62.70% funded. We need to discuss
which levy to approve. The levy must be at the county courthouse by the last Tuesday in December.
DOCUMENTS ATTACHED:
a. O-14-117 Tax Levy Ordinance
39
City of Geneseo
O-14-117
CITY OF GENESEO
ORDINANCE NO. O-14-117
2014 TAX LEVY ORDINANCE
FOR THE CITY OF GENESEO, HENRY COUNTY, ILLINOIS
FOR THE FISCAL YEAR BEGINNING JULY 1, 2015
AND ENDING JUNE 30, 2016
ADOPTED BY THE CITY COUNCIL
OF THE
CITY OF GENESEO
THIS 11th DAY OF NOVEMBER, 2014
APPROVED BY THE MAYOR NOVEMBER 12, 2014
40
City of Geneseo
O-14-117
ORDINANCE NO. O-14-117
2014 TAX LEVY ORDINANCE
FOR THE CITY OF GENESEO, HENRY COUNTY, ILLINOIS
FOR THE FISCAL YEAR BEGINNING JULY 1, 2015
AND ENDING JUNE 30, 2016
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GENESEO, ILLINOIS:
SECTION I: There shall be levied upon all property subject to taxation within the
corporate limits of the City of Geneseo as that property is assessed and equalized for state and
county purposes for the current year the amounts hereinafter set forth as budgeted or deemed
necessary to defray additional expenses and liabilities for all corporate purposes or so much
thereof as may be authorized by law, for the City of Geneseo, Henry County, Illinois, for the
fiscal year beginning July 1, 2015 and ending June 30, 2016.
SECTION II: The specified amounts as levied for the various objects or purposes are
placed in a separate column designated, "Amount To Be Raised From Tax Levy".
Amount To Be Raised
From Other Sources
Amount To Be Raised
From Tax Levy
$501,600
11,500.
92,400
12,000.
98,500.
960,000.
500.
500.
4,000.
1,000.
1,852,300.
1,600.
270,604.
5,000.
$359,600
0
92,400
12,000.
98,500.
837,900.
0.
0.
0.
0.
1,797,300.
0.
23,813.
0.
$142,0 00.
11,500.
0.
0.
0.
122,100.
500.
500.
4,000.
1,000.
55,000.
1,600.
246,791.
5,000.
65,000.
138,500.
135,000.
0.
55,200.
61,000.
65,000.
83,300.
74,000.
Amount
Appropriated
General Fund
General Administration
General Administration – Audit
Council
Community Development
Inspectors
Public Services
Public Services – Public Benefit
Public Services – Garbage
Public Services–Public Comfort Tax
Public Services – Street Lighting
Public Safety
Public Safety – ESDA
Public Safety Pensions
Public Safety – Crossing Guards
Worker’s Compensation
Social Security/Medicare
IMRF
41
City of Geneseo
O-14-117
Electric Department
2006B Debt Certificates
2007A Bonds
2007B Bonds
Louisa Operations
Louisa Maintenance
Louisa Administration
Generation Operation
Generation Maintenance
Production
Transportation Operation
$65,800.
493,700
0.
550,000.
25,000.
20,000.
541,000.
378,000.
1,880,000.
10,000.
$65,800.
493,700.
0.
550,000.
25,000.
20,000.
541,000.
378,000.
1,880,000.
10,000.
$0.
0.
0.
0.
0.
0.
0.
0.
0.
0.
21,000.
21,000.
0.
Distribution Operation
256,000.
256,000.
0.
Distribution Maintenance
545,500.
545,500.
0.
1,733,500.
558,000.
1,733,500.
558,000.
0.
0.
$87,900.
$87,900.
0.
76,300.
37,600.
46,000.
76,300.
37,600.
46,000.
0.
0.
0.
Operation
167,000.
167,000.
0.
Maintenance
117,000.
117,000.
0.
Administration
229,500.
229,500.
0.
$65,300.
$65,300.
0.
Transportation Maintenance
Administrative
Capital Expenditures
Water Operations
2004 Bond
2006 Bond
2013 Refunding Bond
Utility Tax
Sewer Operations
EPA Loan
2
42
City of Geneseo
O-14-117
Pollutant Discharge
17,500.
17,500.
0.
Operation
225,000.
225,000.
0.
Maintenance
151,000.
151,000.
0.
Sanitary Sewer
107,000.
107,000.
0.
Administration
339,000.
339,000.
0.
Amount
Appropriated
Debt Service
Cemetery-Perpetual Care
Economic Development
Downtown
Fuel Depot
Hotel/Motel Tax
Health Insurance
A-Police
B-Police
D-Police
Refuse
Capital Projects Fund
Motor Fuel Tax
Total 2014 Tax Levy
275,800.
10,000.
33,000.
0.
159,000.
43,500
697,450.
3,000.
2,500.
2,000.
399,000.
556,000.
125,000
$15,199,854.
Amount To Be Raised Amount To Be Raised
From Other Sources
From Tax Levy
275,800.
10,000.
33,000.
0.
159,000.
43,500.
697,450.
3,000.
2,500.
2,000.
399,000.
556,000.
125,000
$14,387,563.
0.
0.
0.
0.
0.
0.
0.
0.
0.
0.
0.
0.
0.
$812,291.
SECTION III: The City Clerk be and hereby is authorized to request that the County
Clerk of Henry County, Illinois not extend $135,120 of the required $135,1200 required to be
levied for the principal and interest and fees authorized in and by Ordinance No. O-13-173.
SECTION IV: The City Clerk be and hereby is authorized to request that the County
3
43
City of Geneseo
O-14-117
Clerk of Henry County, Illinois not extend $494,500 of the required $494,500 required to be
levied for the principal and interest and fees authorized in and by Ordinance No. 1888.
SECTION V: The following summary represents the total amount levied for the
following corporate purposes:
Tax Levy Recapitulation
Corporate General Fund
(65 ILCS 5/8-3-1)
Social Security Fund
(40 ILCS 5/21-110, 110.1)
$142,000.
$83,300.
Worker’s Compensation , Occupational Disease Claims
(745 ILCS 10/9-107)
$65,000.
Illinois Municipal Retirement Fund
(40 ILCS 5/7-171)
$74,000.
Police Pension Fund
(40 ILCS 5/3-125)
Water & Sewer Debt Service Fund
(Ordinance No. 1776)
$246,791.
$0
Electric Debt Service Fund(Ordinance No. 1888)
Electric Debt Service Fund(Ordinance No. 1889)
Police Protection Fund
(65 ILCS 5/11-1-3)
$0
$55,000.
Street and Bridge
65 ILCS 5/11-81-2
Garbage
65 ILCS 5/11-19-4
$122,100.
$500.
Audit
65 ILCS 5/8-8-8
Emergency Services and Disaster Operations
65 ILCS 5/8-3-16
Crossing Guard
65 ILCS 5/11-80-23
Public Benefit
65 ILCS 5/9-2-39
Public Comfort Stations
65 ILCS 5/11-21-4
Street Lighting
65 ILCS 5/11-80-5
$11,500.
$1,600.
$5,000.
$500.
$4,000.
$1,000.
TOTAL TAX LEVIED:
$812,291.
SECTION VI: The City Clerk shall make and file with the County Clerk of said County
of Henry, on or before the time required by law, a duly certified copy of this ordinance.
SECTION VII: If any section, subsection, or sentence of this ordinance is for any reason
held invalid or to be unconstitutional, such decision shall not affect the validity of the remaining
4
44
City of Geneseo
portion of this ordinance.
SECTION VIII: This ordinance shall be in effect upon its adoption by the City Council
of the City of Geneseo, its approval by the Mayor, and its due publication in accordance with
law.
Passed and adopted by two-thirds vote of the City Council of the City of Geneseo, Henry
County, Illinois, on the 11th day of November, 2014 and approved by the Mayor, November 12,
2014.
___________________________________
Nadine Palmgren, Mayor
(SEAL)
__________________________________
Loree Phlypo, City Clerk
AYES:
NAYS:
ABSTAIN:
ABSENT:
0
0
0
0
5
45
ORDINANCE NO. O-14-117
STATE OF ILLINOIS
COUNTY OF HENRY
CITY OF GENESEO )
)
) SS:
Published in pamphlet form by authority of the City Council of the City of Geneseo, Henry
County, Illinois, this ____ day of November, 2014.
State of Illinois
County of Henry
)
)
)
ss.
I, Loree Phlypo, certify that I am the duly appointed and acting City Clerk of the City of
Geneseo, Henry County, Illinois.
I further certify that on November 11th, 2014, the Corporate Authorities of such
municipality passed and approved Ordinance No. O-14-117, entitled 2014 TAX LEVY
ORDINANCE FOR THE CITY OF GENESEO, HENRY COUNTY, ILLINOIS FOR THE
FISCAL YEAR BEGINNING JULY 1, 2015 AND ENDING JUNE 30, 2016, which provided
by its terms that it should be published in pamphlet form.
The pamphlet form of Ordinance No. O-14-117, including the Ordinance and a cover
sheet thereof, was prepared, and a copy of such Ordinance was posted in the municipal building,
commencing on November ___, 2014, and continuing for at least ten days thereafter. Copies of
such Ordinance were also available for public inspection upon request in the office of the City
Clerk.
IN WITNESS WHEREOF, I have hereunto affixed my official signature and the seal of
the City, this th day of November, 2014.
Loree Phlypo
City Clerk for City of Geneseo
6
46
CITY OF GENESEO
CITY COUNCIL
November 11, 2014
ORIGINATING DEPARTMENT: Administrative
PRESENTER: Administrator
SUBJECT: Cancel December Committee of the Whole Meeting
BACKGROUND AND DISCUSSION:
December Committee of the Whole meeting falls on the 23rd of December and out of consideration for
Mayor, Councilmembers and employees we would ask that this meeting be cancelled due to the holidays.
RECOMMENDATION:
Cancel December Committee of the Whole Meeting
BUDGET IMPACT:
None
DOCUMENTS ATTACHED:
47
CITY OF GENESEO
CITY COUNCIL
November 11, 2014
ORIGINATING DEPARTMENT: Public Works
PRESENTER: Public Works Director, Klint Rice
SUBJECT: City Owned 6 Acres near Richmond Hill Park
BACKGROUND AND DISCUSSION:
The land was leased this season for agricultural use. The lease expires this fall and the property could be
developed into residential lots.
This property would also give the City the ability to build an emergency access point during a creek flood.
RECOMMENDATION:
Create the best use option for the parcel.
BUDGET IMPACT:
None
DOCUMENTS ATTACHED:
a. R-14-110 Declaring property surplus
b. Map of the parcel.
48
RESOLUTION NO. R-14-110
A RESOLUTION AUTHORIZING THE SALE OF
SURPLUS PUBLIC REAL ESTATE
WHEREAS, the City of Geneseo, Illinois, owns a tract of real estate of approximately
six(6) acres described on the attached EXHIBIT A; and
WHEREAS, the City authorities have determined said real estate to be surplus property;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GENESEO AS FOLLOWS:
1.
2.
3.
4.
5.
The real estate described in EXHIBIT A, attached hereto and incorporated by
reference herein, is hereby declared to be surplus property, if no longer any use to the
City nor in the public’s best interest to retain.
The value of said real estate shall be determined by a written MAI certified
appraisal or by a written certified appraisal of a State certified or licensed real estate
appraiser. Such appraisal shall be available for public inspection.
The City administrative staff shall conduct the sale of said real estate pursuant to 65
ILCS 5/11-76-4.1.
Pertinent information concerning the size, use and zoning of said real estate, and the
terms of sale are described in EXHIBIT B, attached hereto and incorporated by
reference herein.
The Resolution shall be published in the newspaper provided by law.
PASSED BY A ¾ MAJORITY OF THE CITY COUNCIL
MAYOR THIS 11TH DAY OF NOVEMBER, 2014.
NADINE PALMGREN
MAYOR FOR THE CITY OF GENESEO
(seal)
LOREE K. PHLYPO
CITY CLERK
AYES:
NAYS:
ABSTAIN:
ABSENT:
THEN HOLDING OFFICE AND APPROVED BY THE
0
0
0
0
49
RESOLUTION NO. R-14-110
EXHIBIT A
(A DESCRIPTION WILL BE PROVIDED BY SURVEY)
50
RESOLUTION NO. R-14-110
EXHIBIT B
1. Size of Real Estate
a.
Six (6) Acres
2. Use of Real Estate
a.
Vacant land
3. Zoning
a.
“A” Agricultural
4. Terms of sale
a.
At least eighty (80%) per cent of appraisal value; ten (10%) down at time
of execution of agreement for sale, balance due at closing (30-45 days after
execution).
51
CITY OF GENESEO
CITY COUNCIL
November 11, 2014
ORIGINATING DEPARTMENT: Electric Department
PRESENTER: Director Opsal
SUBJECT: Ordinance Amending sections 52.16 & 52.17 of the Electric Use Regulations
BACKGROUND and DISCUSSION:
Amendment to the electric use regulations to include sections on deposit retention and payment
arraignments.
DOCUMENTS ATTACHED:
a. Ordinance O-14-122
52
CITY OF GENESEO
ORDINANCE NO. O-14-122
AN ORDINANCE AMENDING ORDINANCE NO. 1936
PERTAINING TO ELECTRIC USE REGULATIONS
ADOPTED BY THE CITY COUNCIL OF THE
CITY OF GENESEO THIS 11TH DAY OF NOVEMBER, 2014
APPROVED BY THE MAYOR NOVEMBER 11, 2014
53
ORDINANCE NO. O-14-122
AN ORDINANCE AMENDING ORDINANCE NO. 1936,
PERTAINING TO ELECTRIC USE REGULATIONS
WHEREAS, Ordinance No. 1936, passed by the City Council on April 14, 2009, and
approved by the Mayor on April 15, 2009, contained sections currently codified as 52.16 and
52.17, which set forth the amounts of customer utility deposits and the conditions for refunds of
those deposits, and conditions for discontinuation of utility service; and
WHEREAS, the City Council has determined that it is in the best interests of the City to
implement certain changes in these sections;
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GENESEO, ILLINOIS AS
FOLLOWS:
(A) The amounts of the deposits set forth in section 52.16 (A) are hereby amended from
$100 to $125 for electric service and from $50 to $75 for water and sewer service in all
other respects, section 52.16 (A) shall remain as previously enacted.
(B) Section 52.16 (C) shall be amended to state as follows:
“(C) Deposits. All deposits provided for in this section shall be deposited
in interest-bearing accounts at regular pass book rates. Refunds for
residential account deposits which were made on or prior to December 31,
2014, shall be refunded with interest as set forth above after the passage of
two (2) years from the date the deposit was made. Only such residential
account deposits which were made after December 31, 2014, shall remain
with that account for the duration of the service. No interest shall be paid
on deposits held for less than one year. Commercial and industrial
deposits will be kept for the duration of service with the Geneseo
Municipal Utilities. In the event of termination by the depositor of
electric and water services, any unpaid charges outstanding against the
depositor and the final bill for the service shall be deducted prior to the
refund. All returned deposits will be credited to the account.”
(C) Section 52.17 (A), Subparagraph (3) shall be amended to state as follows:
(3) “A deferred payment arrangement cannot be reached with the
customer and owner, or the customer does not adhere to the deferred
54
payment arraignment.”
(D) Section 52.17 (C) shall be amended by adding a second sentence thereto which stated as
follows:
“All payment arraignments must be approved by the owner of the property
as well as the customer.”
(E) In all other respects the terms and provisions of Ordinance 1936, as thereafter amended,
shall remain in full force and effect.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF GENESEO, HENRY COUNTY,
ILLINOIS ON THIS 11TH DAY OF NOVEMBER, 2014 AND APPROVED BY THE MAYOR THIS 11TH
NOVEMBER, 2014.
DAY OF
NADINE PALMGREN
MAYOR FOR THE CITY OF GENESEO
(Seal)
LOREE K. PHLYPO
CITY CLERK
AYES:
NAYS:
ABSTAIN:
ABSENT:
0
0
0
0
55
State of Illinois
County of Henry
City of Geneseo
)
)
)
SS:
I, Loree K. Phlypo, certify that I am the duly appointed and acting City Clerk of the City
of Geneseo, Henry County, Illinois.
I further certify that on November 11, 2014, the Corporate Authorities of such
municipality passed and approved Ordinance No. O-14-122, entitled An Ordinance amending
Ordinance No. 1936, pertaining to Electric Use Regulations, which provided by its terms that
notice should be published in the local municipal newspaper, Geneseo Republic.
The pamphlet form of Ordinance No. O-14-122, including the Ordinance and a cover
sheet thereof, was prepared, and a copy of such Ordinance was posted in the municipal building,
commencing on November 12, 2014 and continuing for at least ten days thereafter. Copies of
such Ordinance were also available for public inspection upon request in the office of the
Municipal Clerk.
Dated at Geneseo, Illinois, this 11th day of November, 2014.
LOREE K. PHLYPO
CITY CLERK
56
CITY OF GENESEO
CITY COUNCIL
November 11, 2014
ORIGINATING DEPARTMENT: Administration
PRESENTER: Alderman Kennett
SUBJECT: Ordinance to allow low speed vehicles within the City limits
BACKGROUND and DISCUSSION:
DOCUMENTS ATTACHED:
a. Ordinance O-14-114
57
ORDINANCE NO. O-14-114
AN ORDINANCE AUTHORIZING THE USE AND OPERATION OF
LOW-SPEED VEHICLES ON CITY STREETS
WHEREAS, the Illinois Vehicle Code defines and permits the operation of Low-Speed
Vehicles under certain conditions, and allows municipalities to authorize their operation on
municipal thoroughfare; and
WHEREAS, the City of Geneseo has investigated the use of such vehicles on its streets
and has concluded that it would be in the best interests of the citizens of the City to authorize
their use;
NOW, THEREFORE, BE IT ENACTED BY THE CITY COUNCIL OF THE
CITY OF GENESEO, HENRY COUNTY, ILLINOIS, as follows:
Section 1:
A Low-Speed vehicle is any four-wheeled vehicle with a maximum speed
greater than twenty (20) miles per hour, but not greater than twenty-five (25) miles per hour that
conforms with the federal motor vehicle safety standards set forth in 49 C.F.R. Part 571.500.
Section 2:
Subject to the following regulations set forth in this Ordinance, Low-
Speed vehicles are hereby permitted to be operated within the City.
Section 3:
Except as otherwise provided in this Ordinance, it is lawful for any person
to drive or operate a low-speed vehicle upon any street in this State where the posted speed limit
is 30 miles per hour or less.
Section 4:
Low-speed vehicles may cross a street at an intersection where the street
being crossed has a posted speed limit of not more than 45 miles per hour. Low-speed vehicles
58
may not cross a street with a speed limit in excess of 45 miles per hour unless the crossing is at
an intersection controlled by a traffic light or 4-way stop sign.
(c)
The Department of Transportation or a municipality, township, county, or other
unit of local government may prohibit, by regulation, ordinance, or resolution, the operation of
low-speed vehicles on streets under its jurisdiction where the posted speed limit is 30 miles per
hour or less if the Department of Transportation or unit of local government determines that the
public safety would be jeopardized.
(d)
Upon determining that low-speed vehicles may not safely operated on a street,
and upon the adoption of an ordinance or resolution by a unit of local government, or regulation
by the Department of Transportation may prohibit the operation of low-speed vehicles on any
and all streets under its jurisdiction. Appropriate signs shall be posted in conformance with the
State Manual on Uniform Traffic Control Devices adopted pursuant to Section 11-301 of this
Code.
(e)
If a street is under the jurisdiction of more than one unit of local government, or
under the jurisdiction of the Department of Transportation and one or more units of local
government, low-speed vehicles may be operated on the street unless each unit of local
government and the Department of Transportation agree and take action to prohibit such
operation as provided in this Section.
Section 5:
Further, no low-speed vehicle shall be equipped with any type of tire
other than normal street tires, it being the intent of this Ordinance to specifically prohibit
knobby tires that significantly increase road noise by the operation of the vehicle; every lowspeed vehicle shall be equipped with an exhaust system which prevents unreasonably loud
59
engine noise. The type of tire and exhaust system must be in compliance with all applicable
Illinois State Statutes.
Section 6:
A person may not operate a low-speed vehicle upon any street in this City
unless he or she has a valid driver’s license issued in his or her name by the Secretary of State or
a foreign jurisdiction.
Section 7:
The operation of a low-speed vehicle upon any street is subject to the
provisions of Chapter 11 of the Illinois Vehicle Code concerning the Rules of the Road, and
applicable City Ordinances.
Section 8:
Every owner of a low-speed vehicle is subject to the mandatory insurance
requirements specified in Article VI of Chapter 7 of the Illinois Vehicle Code. Also, every such
vehicle shall be licensed as required by the Illinois Vehicle Code.
Section 9:
Any person found to be in violation of any provision of this Ordinance
shall be subject to the penalty provisions of Section 71.999 of the General Provisions of Traffic
Regulations of the City.
Section 10:
This Ordinance shall be in full force and effect from and after its passage,
approval and publication in pamphlet form as provided by law.
PASSED this 11TH day of November, 2014.
AYES:
0
NAYS:
0
ABSENT:
0
___________________________________
MAYOR, CITY OF GENESEO
60
ATTEST:
____________________________
CITY CLERK
61
STATE OF ILLINOIS
COUNTY OF HENRY
)
) SS.
)
CLERK'S CERTIFICATE
I, Loree K. Phlypo, DO HEREBY CERTIFY that I am City Clerk of the City of
Geneseo, Henry County, Illinois, and as such official, I am keeper of the records, ordinances,
files and seal of said City, and
I HEREBY CERTIFY that the foregoing instrument is a true and correct copy of AN
ORDINANCE AUTHORIZING THE USE AND OPERATION OF LOW-SPEED VEHICLES
ON CITY STREETS, adopted at a duly called Regular Meeting of the City Council, held at
Geneseo, Illinois, at 6:00 p.m. on the 11th day of November, 2014.
I DO FURTHER CERTIFY that the deliberations of the Council on the adoption of said
Ordinance were conducted openly, that the vote on the adoption of said Ordinance was taken
openly, that said meeting was called and held at a specified time and place convenient to the
public, that notice of said meeting was duly given to all of the news media requesting such
notice, that said meeting was called and held in strict compliance with the provisions of the Open
Meetings Act of the State of Illinois, as amended, and with the provisions of the City Code of the
City of Geneseo, as amended, and that the Council has complied with all of the provisions of
said Act and said Code and with all of the procedural rules of the Council.
IN WITNESS WHEREOF, I hereunto affix my official signature and the seal of said City
at Geneseo, Illinois, this 11th day of November, 2014.
CITY CLERK
CITY OF GENESEO
[SEAL]
5
62
CITY OF GENESEO
CITY COUNCIL
November 11, 2014
ORIGINATING DEPARTMENT: Administration
PRESENTER: Jill
SUBJECT: Resolution for Authorized Agent
BACKGROUND and DISCUSSION:
Appointment of Jilene A. Laingen as Authorized Agent was December 28, 2010, at which time
adoption of a resolution by the governing body was not completed. This is a correction to follow
through with correct procedure.
ATTACHMENT:
a. R-14-109
63
R-14-109
RESOLUTION FOR APPOINTMENT OF IMRF AUTHORIZED AGENT
WHEREAS, The City of Geneseo is an Illinois Municipal Retirement Fund (“IMRF”) Employer
located in Henry County, Illinois; and,
WHEREAS, It is necessary for the City Council of the City of Geneseo to appoint an Authorized
Agent for the IMRF by Resolution of the City Council; and,
WHEREAS, the City Council has determined it is in the public interest to appoint Jilene A.
Laingen, Human Resource Specialist, as the City’s Authorized Agent.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of
Geneseo, Illinois, that:
SECTION I: That Jilene A. Laingen is hereby appointed as the IMRF Authorized Agent for the
City of Geneseo, Illinois.
SECTION II: That the City Clerk of the City of Geneseo is hereby authorized to certify the
appointment of Jilene A. Laingen as Authorized Agent upon IMRF Form 2.20, “Notice of
Appointment of Authorized Agent”.
SECTION III: That the aforesaid IMRF Form 2.20, “Notice of Appointment of Authorized
Agent” is attached to and made a part of this Resolution.
PASSED BY THE CITY COUNCIL OF THE CITY OF GENESEO, ILLINOIS AND
APPROVED BY THE MAYOR THIS ____ DAY OF ___________, 2014.
______________________________
Nadine Palmgren, Mayor
ATTEST:
____________________________
Loree K. Phlypo, City Clerk
AYES:
NAYS:
64
ABSENT:
ABSTAIN:
65
CITY OF GENESEO
CITY COUNCIL
November 11, 2014
ORIGINATING DEPARTMENT: Public Works- Water & Sewer
PRESENTER:
SUBJECT: Memorandum of Agreement for Extension of IBEW 51 Contract
BACKGROUND and DISCUSSION:
IBEW- Water & Sewer contract expired June 30, 2014. City management and Union
Representatives have agreed that additional time is needed to develop more detailed job
descriptions and a wage scale.
ATTACHMENT:
a. Proposed memorandum of agreement
66
City of Geneseo, Illinois
Celebrating 175 years
Incorporated February 16, 1865
115 South Oakwood Avenue
Geneseo, Illinois 61254
Memorandum of Agreement for Extensions of IBEW 51 Contract
November 12, 2014
This Memorandum is to memorialize the understanding between the Union and the City of Geneseo to
accomplish set time lines in exchange for a recommendation of a yearlong extension of the water /
wastewater contract with a 3% wage increase retroactive to July 1, 2014.
1.
2.
City will have all job descriptions completed by November 1, 2014.
City will have a wage table worked out by December 31, 2014 for all water / wastewater
positions to take effect July 1, 2015.
By:_________________________________
Nadine R. Palmgren
Mayor of Geneseo
By:_________________________________
Union Representative
Date:________________________________
Date:_______________________________
67
CITY OF GENESEO
CITY COUNCIL
November 11, 2014
ORIGINATING DEPARTMENT: Administrative
PRESENTER: Administrator
SUBJECT: Lighted Float
BACKGROUND AND DISCUSSION:
Sponsorship of Lighted Float for Christmas Parade
RECOMMENDATION:
GMU will sponsor at the $600 level
BUDGET IMPACT:
Line Item: 2-5.580.400.7872 Promotion/Advertisement
DOCUMENTS ATTACHED:
a. Chamber list of float choices
68
Shirley's Custom Lights and Signs Float Rate Sheet
Float
Type
Price
Description
Tuggers the Tugboat
3D
$600
15 ft long, 10 ft tall, 6 ft wide, 1400 ft rope light
Chuggers the Train Engine
3D
$600
11 ft long, 8 ft tall, 6 ft wide, self propelled, brightly colored with garland and rope lights
Teddy Bear
3D
$600
10 ft tall, 7 ft from hip to hip, 8 ft from back of butt to front of 30" tall 3 ft across drum,
approx 1000 ft rope lights; removable Santa hat; Christmas soundtrack available
Toyland Express Train
3D
$600
4 car train, approx. 40 ft, w/ 1/2 mile of rope lighting; self‐propelled
Fire Truck
3D
$600
Santa's Sleigh & 5 Reindeer
3D
$600
14 ft long, lighted cab over, w/ 18 ft high rising ladder; approx 700 ft of rope lighting; self‐
propelled
24 ft long w/ flying Rudolph leading, can seat 2 adults; self‐propelled
Dunken the Dragon
3D
$600
Letters from Home Jeep
3D
$600
Stars & Stripes Eagle
3D
$500
Noel Angel
3D
$500
Snowman
3D
$500
Butterfly Garden
3D
$400
Ground Zero Firemen
Flat
$300
Flag Flat
$300
13 ft tall to top of flag; 4 firemen (including weeping fireman), putting flag up at Ground Zero
12 ft long, 8 ft tall American Flag in rope lighting
Ringing Bell
Flat
$300
6 ft tall; tolls side to side
Grinch
Buffalo/Rudolffalo
Flat
3D
$300
$150
9 ft tall; w/ 3 ft Max by his side
8 ft tall; White in color, glows from within; head sways side to side; For Christmas parades we put antlers and a red spotlight for a nose (Rudolph wannabe)
Dolphin
3D
$150
7 ft long; swims 7 ft in the air
Fully animated; moving tail, head, & wings; breathes "smoke"; 20 ft long, 10 ft high; 4,000 lights
Military jeep w/ 4 soldiers reading mail; Christmas pkgs on top of jeep; 10 ft long, 6 ft wide;self‐propelled
13 ft high, 10 ft long; Eagle carrying American flag; Statue of Liberty and Liberty Bell Ornaments tucked under wings; 1000 ft rope light; Soundtrack available
12 ft tall, 5 ft round; 1800 ft of rope light; blowing trumpet; Soundtrack available
10 ft tall, 6 ft round; 800 ft of rope light; small animals & snow shovel by his side; Soundtrack available
Springtime garden complete with flowers, butterflies, snail and even a ladybug.
69
CITY OF GENESEO
CITY COUNCIL
November 11, 2014
ORIGINATING DEPARTMENT: Public Works
PRESENTER: Public Works Director, Klint Rice
SUBJECT: Pedestrian Bridge/S. State Street
BACKGROUND AND DISCUSSION:
There is no walking connection from RT82/Oakwood Ave to South State Street. Pedestrians must cross
the bridge deck in the lane of traffic to use the sidewalks going to Richmond Hill or State St.
RECOMMENDATION:
Work with our Missman to identify the engineering cost for the crossing. Using the same style of
pedestrian bridge that we currently have in town. Have the project engineered and let for a summer 2015
project.
BUDGET IMPACT:
Unknown at this time. Capital project funds can be used.
DOCUMENTS ATTACHED:
a. Concept Bridge Schematic
b. Engineering Estimate for pedestrian bridge?
70
71
72
CITY OF GENESEO
CITY COUNCIL
November 11, 2014
ORIGINATING DEPARTMENT: Administration
PRESENTER: City Administrator
SUBJECT: Double S PUD Ordinance
BACKGROUND and DISCUSSION: Double S Masonry requested approval of a PUD to allow
construction of two triplex dwelling units on what had been platted as four building lots. The Plan
Commission did hold the required hearing on September 2, 2014, and did forward a
recommendation to approve to the City Council. The City Council approved the request at a
subsequent meeting, but did not approve it by ordinance. Zoning changes and amendments must
be approved by ordinance, so we are returning this matter to the City Council.
The attached ordinance provides authority for the City Zoning Administrator to sign approval of a
complete, signed, stamped original document which will allow it to be recorded at Henry County.
At this time we have a final draft plat, with signed originals for the Recorder promised from the
developer’s surveyor by the end of the week.
DOCUMENTS ATTACHED:
a. PUD Ordinance
b. PUD Plat
73
74
75
CITY OF GENESEO
ORDINANCE NO. O-14-123
AN ORDINANCE CREATING A PLANNED UNIT DEVELOPMENT
OVERLAY DISTRICT IN AND R-3 RESIDENTIAL DISTRICT AND THEREBY
AMENDING THE ZONING MAP OF ORDINANCE NO. 1206;
AND APPROVING THE FINAL DEVELOPMENT PLAN
FOR THE RONALD SEEI PLANNED UNIT DEVELOPMENT
OF LOTS 5, 6, 7, AND 8 OF THE DOUBLE S SUBDIVISION
NEAR PINE AND IOWA STREETS
ADOPTED BY THE CITY COUNCIL OF THE
CITY OF GENESEO THIS 11TH DAY OF NOVEMBER, 2014
APPROVED BY THE MAYOR NOVEMBER 11, 2014
76
ORDINANCE NO. O-14-123
AN ORDINANCE CREATING A PLANNED UNIT DEVELOPMENT
OVERLAY DISTRICT IN AND R-3 RESIDENTIAL DISTRICT AND THEREBY
AMENDING THE ZONING MAP OF ORDINANCE NO. 1206;
AND APPROVING THE FINAL DEVELOPMENT PLAN
FOR THE RONALD SEEI PLANNED UNIT DEVELOPMENT
OF LOTS 5, 6, 7, AND 8 OF THE DOUBLE S SUBDIVISION
NEAR PINE AND IOWA STREETS
WHEREAS, Ordinance No. 1206 entitled: “ZONING ORDINANCE FOR THE CITY
OF GENESEO” permits the creation of Planned Unit Development Overlay Districts; and,
WHEREAS, the legal owner of record, Ronald C. Seei, desire by application dated
August 12, 2014 that the property legally described as lots 5, 6, 7, and 8 of the Double S
Subdivision be developed in a manner allowed by a Planned Unit Development Overlay District
and did subsequently present a development plan and plat map signed and sealed by Paul F.
Boehle, registered Professional Land Surveyor No. 32-2151 dated November 5, 2014 for
consideration and review by the City of Geneseo (hereinafter “City”); and,
WHEREAS, The City did cause notice of public hearing to be published and public
notices to be mailed in accordance with law, and the City Plan Commission did conduct a public
hearing on September 2, 2014, and did recommend to the City Council that the Planned Unit
Development Overlay District proposal reviewed at that meeting be set forth in a formal
development plan and plat map for approval by the City Council.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GENESEO, ILLINOIS AS
FOLLOWS:
SECTION I: That the tract of land shown on the development plan and plat map entitled
“Double S PUD, Preliminary and Final Development Plan and Plat of Lots 5, 6,7 and 8 of
Double S Subdivision, a Planned Unit Development (PUD)” (hereinafter “Double S PUD”) in
the City of Geneseo, Henry County, Illinois, being generally located near the intersection of Pine
and Iowa Streets in the SE quadrant of the City, a copy of which is attached as Exhibit “A” and
77
made a part of this ordinance, said tract located in an R-3 Residential District, is hereby
designated as an R-3 Residential District with a Planned Unit Development Overlay creating lots
“A”, “B”, “C”, “D”, “E” and “F”.
SECTION II: The City Clerk is hereby directed to amend the Zoning District Map of
Ordinance No. 1206, adopted February 24, 1981, to reflect the Planned Unit Development
Overlay for the tract of land herein described.
SECTION III: The final development plan as set forth on the plat map described in
Section I above is hereby approved.
SECTION IV: The Zoning Administrator of the City is hereby directed to sign the
certification of approval upon receipt of the original signed, stamped development plan and plat
map of the afore-said Double S PUD as necessary for recording of the plat as described in
Section I.
SECTION V: That the Professional Surveyor shall provide the City with an as-recorded
copy of the aforesaid plat and plans.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF GENESEO, HENRY COUNTY, ILLINOIS
ON THIS 11TH DAY OF NOVEMBER, 2014 AND APPROVED BY THE MAYOR THIS 11TH DAY OF
NOVEMBER, 2014.
NADINE PALMGREN
MAYOR FOR THE CITY OF GENESEO
(Seal)
LOREE K. PHLYPO
CITY CLERK
AYES:
NAYS:
ABSTAIN:
ABSENT:
0
0
0
0
78
State of Illinois
County of Henry
City of Geneseo
)
)
)
SS:
I, Loree K. Phlypo, certify that I am the duly appointed and acting City Clerk of the City
of Geneseo, Henry County, Illinois.
I further certify that on November 11, 2014, the Corporate Authorities of such
municipality passed and approved Ordinance No. O-14-12, entitled AN ORDINANCE
CREATING A PLANNED UNIT DEVELOPMENT OVERLAY DISTRICT IN AND R-3
RESIDENTIAL DISTRICT AND THEREBY AMENDING THE ZONING MAP OF
ORDINANCE NO. 1206; AND APPROVING THE FINAL DEVELOPMENT PLAN
FOR THE RONALD SEEI PLANNED UNIT DEVELOPMENT OF LOTS 5, 6, 7, AND 8 OF
THE DOUBLE S SUBDIVISION NEAR PINE AND IOWA STREETS , which provided by its
terms that notice should be published in the local municipal newspaper, Geneseo Republic.
The pamphlet form of Ordinance No. O-14-123, including the Ordinance and a cover
sheet thereof, was prepared, and a copy of such Ordinance was posted in the municipal building,
commencing on November 12, 2014 and continuing for at least ten days thereafter. Copies of
such Ordinance were also available for public inspection upon request in the office of the
Municipal Clerk.
Dated at Geneseo, Illinois, this 11th day of November, 2014.
LOREE K. PHLYPO
CITY CLERK
79
CITY OF GENESEO CITY
COUNCIL
November 11, 2014
ORIGINATING DEPARTMENT: Administration
PRESENTER: City Administrator
SUBJECT: Event Liability Insurance
BACKGROUND and DISCUSSION:
September Committee of the Whole decision was made to bring back to October Committee of the
Whole better clarification as to what a “Charitable Organization” refers to. Better clarification
was needed for staff to process applications submitted for rentals.
DOCUMENTS ATTACHED:
a. Shelter rental form
b. List of organizations required to submit Proof of Insurance
80
CITY OF GENESEO
PARK SHELTER RESERVATION PERMIT APPLICATION
115 S. Oakwood Avenue
Geneseo, Illinois 6125
Updated 1-16-14
For further information, phone City Hall at (309) 944-6419 between 8:00 AM and 4:00 PM, Monday through
Friday.
Name & address of person completing application:
Company/Organization Name and Address,
if applicable:
(Must be at least 18 years of age)
Phone
Purpose
of
Number:
Use:
Estimated
Number
of
Date
Participants/Attendees:
Requested:
Will the purpose of use be an event that will include amplified
Will the event be promoted to the public?
music? Yes No
Yes No
Please check/circle the facilities you wish to reserve:
CITY PARK:
8:00 AM - 2:30 PM
3:00 PM - 9:30 PM
ALL DAY
DEPOSIT
Large Open Shelter
$40.00
$40.00
$60.00
N/A
City Park Gazebo
$15.00
$15.00
$20.00
N/A
Band Shell
$30.00
$30.00
$45.00
N/A
Public Address System
$25.00
$25.00
$40.00
N/A
New Gazebo
$30.00
$30.00
$45.00
N/A
PER GAME
PER GAME
East Softball Diamond
Church League May 12th
Thru August 7th
$35/Game
N/A
West Softball Diamond
Every Monday
And Tuesday
$35/Game
N/A
Field Rental must have a 24
hour notice-price includes
Field Prep
RICHMOND HILL PARK
8:00AM – 2:30PM
3:00PM – 9:30PM
ALL DAY
DEPOSIT
Shelter #1
$15.00
$15.00
$20.00
N/A
Shelter #2
$15.00
$15.00
$20.00
N/A
Shelter #4 (large enclosed)
$40.00
$40.00
$60.00
$25.00
Shelter #5 (large gazebo
$30.00
$30.00
$45.00
N/A
Shelter #6
$15.00
$15.00
$20.00
N/A
Shelter #7 (small enclosed)
$25.00
$25.00
$40.00
$25.00
TENNIS COURTS/Court
Hourly Rate/Court
3 Hour/Court
ALL DAY
DEPOSIT
$10.00
$25.00
$50.00
N/A
RICHMOND HILL PARK
6 Courts Available
81
DEPOSIT
Special Event fees are due upon approval of the event by the Chief of Police and the Public Works
Director. A $200.00 deposit will be required for a special event that is promoted to the public and/or
will include amplified music. If the park areas are returned to good order at the end of the event,
the City will return $150.00 of the deposit, retaining $50.00. If the park areas require City
personnel to return them to good order, the City will retain the entire deposit.
I agree to assume the responsibility of having all members of my group adhere to the City of
Geneseo rules and regulations regarding park use. I understand that there is NO ALCOHOL
permitted on City property. I understand that I am responsible for any damage that may occur to the
shelter or surrounding area. I agree to indemnify and hold the City harmless from all personal
injuries or death, or property damage occurring as a result of the activities in connection with
this application. I further agree to obtain and keep in effect for the period of any use of City
property under this application Comprehensive liability insurance in the amount of $1,000,000
combined single limit coverage. Unless exempted, I will provide a certificate of insurance to the
City. This insurance requirement shall only apply to commercial businesses, churches and other
incorporated entities. Family or friend parties or charitable events are exempt from the insurance
requirement. I have read and understand the rules and information regarding shelter
reservations.
Date __________________________________
Signed: ___________________________________________
----------------------------------------------------------------------------------------------------------------------------- ------------------Office use only
Insurance Carrier_____________________________
Amount_____________________
___________________________________
Director of Public Works
82
CITY OF GENESEO
CITY COUNCIL
November 11, 2014
ORIGINATING DEPARTMENT: Public Works/Wastewater
PRESENTER: Public Works Director, City Administrator
SUBJECT: Repair or Replacement of Wastewater Plant Transfer Pump
BACKGROUND and DISCUSSION: This pump is more than twenty years old and transfers
treated wastewater from the primary to the secondary clarifier. The unit failed during the week of
October 27. A temporary trash pump is in place to maintain the treatment process, but is only a
temporary repair.
The pump may be rebuildable, and that option is being investigated along with an outright
replacement. Initial cost estimates suggest that repair or replacement may exceed the $20,000
threshold established by City ordinance and state statute, above which the City is required to solicit
bids for the unit.
We are requesting Council consideration of waiving the bid requirement, which is allowed by both
statute and ordinance with a 2/3 majority vote of the City Council to approve the request.
We request this to allow Public Works Director and Wastewater Plant Chief Operator to fully
investigate the possibility of overhauling the pump as a lower cost alternative to replacement, or
failing that, to obtain quotes to replace the unit.
The pump will be a wastewater enterprise fund capital expenditure, is not a budgeted item, and will
need to be expended from the fund’s cash reserves.
DOCUMENTS ATTACHED:
83
CITY OF GENESEO
COUNCIL MEEETING
November 11, 2014
ORIGINATING DEPARTMENT: Electric Department
PRESENTER: Director of Electrical Operations, Lewis Opsal
SUBJECT: Solar Grant
BACKGROUND and DISCUSSION:
To install a ground mounted 1mw solar array at the Geneseo Renewable Energy Park.
GMU has received a grant up to $ 1,000,000.00 from the Illinois Clean Energy Foundation.
RECOMMENDATION:
Authorizing the mayor to sign an agreement with the Illinois Clean Energy Foundation
accepting the terms and conditions for receipt of a grant for up to $1 million for installation of a 1-mw
Municipal Utilities PV Pilot Project
at the Geneseo Renewable Energy Park
BUDGET IMPACT:
None at this time
DOCUMENTS ATTACHED:
a. Geneseo Helios –V2
b. Full Proposal Form – Geneseo Demonstration Project
c. Geneseo 1Mw Proposal
d. R-14-111 Solar Energy Grant Resolution
84
November 1, 2014
Mr. Lewis Opsal
Director of Electrical Operations
City of Geneseo
433 E North St
Geneseo, IL 61254
Re:
Request ID: 6928
Municipal Utilities PV Pilot - 1MW
Dear Mr. Opsal:
We are very pleased to inform you that the Illinois Clean Energy Community Foundation has
approved a grant of up to $1,000,000 to the City of Geneseo for the above-referenced project.
The Foundation received many more grant requests in this application cycle than it was able to
support. We thank you for submitting a well-developed proposal and look forward to the successful
installation and operation of the proposed photovoltaic project. In addition, we hope that this will be
a valuable learning opportunity for the City of Geneseo, other municipal electric utilities, and for the
Illinois Clean Energy Community Foundation.
The enclosed grant agreement defines the terms and conditions of the grant.
To accept the grant, please review, sign and return one complete copy of the grant
agreement to the Foundation as soon as possible, and no later than one month from the date
of this letter.
FAILURE TO DO SO MAY RESULT IN THE TERMINATION OF YOUR GRANT.
The Foundation requires grantees to submit grant requirements electronically. Your grant
agreement, interim report, and other applicable grant-related documentation should be uploaded via
the “Requirements” section of your online account. Be sure to provide your log-in credentials to
others who may be managing these requirements.
You can access your account at: https://www.grantrequest.com/SID_325/?SA=AM
On behalf of the Foundation’s Board of Trustees and staff, we would like to extend our best wishes
for the success of this project.
Sincerely,
Dennis F. O’Brien
Executive Director
Enclosure 2 N. LaSalle St. Suite 1140 Chicago, IL 60602 tel 312.372.5191 fax 312.372.5190 www.IllinoisCleanEnergy.org 85
November 1, 2014
Mr. Lewis Opsal
Director of Electrical Operations
City of Geneseo
433 E North St
Geneseo, IL 61254
Re:
Request ID: 6928
Municipal Utilities PV Pilot - 1MW
Dear Mr. Opsal:
The Illinois Clean Energy Community Foundation (“the Foundation”) is awarding a grant of up to
$1,000,000 to the City of Geneseo (“the Grantee”) for the above-referenced project.
This letter defines the terms and conditions of the grant and constitutes the grant agreement (‘the
Agreement”) between the Foundation and the Grantee. Please read it carefully. If the Grantee
agrees to the terms and conditions in the Agreement, please return one complete countersigned copy of the Agreement no later than one month from the date of this letter. Failure to
do so may result in the termination of your grant. Contact the Foundation if you have any
questions.
Duration and Payment of Grant
This grant is to be used during the period November 1, 2014 through October 31, 2015 (the “Grant
Period”). The grant will be paid by the Foundation upon:
a) receipt and acceptance of an Interim Report Form, six months after the start of the grant
period;
b) successful installation and operation of the photovoltaic system; and
c) receipt and acceptance of a Project Completion Report.
According to the Foundation’s guidelines, photovoltaic projects will be funded up to $1.25/watt, or
50% of the system and its installation costs, whichever is less.
The Foundation reserves the right to suspend, modify or cancel any payments that might otherwise
be due under this grant, to require a refund of any unexpended grant funds or both, if:
1. such action is necessary to comply with any applicable law or regulation;
2. the Grantee has used the grant funds for purposes other than as described in the
Agreement or otherwise violated any part of the Agreement; and/or
3. the Grantee’s performance under the grant has not been satisfactory.
The Foundation’s judgment on these matters will be final and binding.
2 N. LaSalle St. Suite 1140 Chicago, IL 60602 tel 312.372.5191 fax 312.372.5190 www.IllinoisCleanEnergy.org 86
Purpose and Use of Grant
This grant is for the installation of a 1MW photovoltaic project under the Municipal Utilities PV Pilot
Program (the “Project”) as described in the proposal and budget submitted to the Foundation by the
Grantee on September 22, 2014. The Grantee agrees to educate the community about the benefits
of renewable energy and install permanent signage acknowledging the Foundation’s support of the
Project. Furthermore, the Grantee agrees to maintain the photovoltaic system in good working
order, with access to current levels of sunlight, for at least the duration of the system’s expected
useful 20-year life. All environmental attributes generated by the above Project, such as RECs,
SRECs, TRECs, emission offsets and the like, cannot be unbundled and must remain under the
control of the Grantee who will retire them.
The Grantee confirms that this grant will be used solely for the specific tax-exempt purposes
described in the Project proposal and budget and no substantial variance will be made without the
Foundation’s prior written approval.
The Grantee also confirms that the Project is under its complete control and that it has and will
exercise control over the process of selecting any sub-grantees, sub-contractors or consultants
involved in the Project. The Grantee and the Foundation are not partners or joint venturers with
respect to each other.
Furthermore, the Grantee agrees that funds from this grant will be used exclusively for tax exempt
purposes as described in Section 501(c)(3) of the Internal Revenue Code and will not be used for
any activities prohibited by law, including, without limitation, attempting to influence legislation or
participating in any political campaign on behalf of any candidate for public office. The Grantee
agrees that it and its employees, agents and sub-contractors will comply with all applicable federal,
state, county and local laws, ordinances, regulations and codes in the performance of the Grantee's
obligations under this Agreement.
Reporting Requirements
Interim Report
The Foundation requires the Grantee to submit an Interim Report Form 6 months after the start of
the grant period, which will include a description of the project’s status and whether or not the
project is expected to be completed within the grant period.
Project Completion Report
The Foundation requires the Grantee to submit a project completion report on this grant no later
than 2 months after the end of the Grant Period. The report should cover the entire Grant Period
and contain:
(a) a completed Final Report Form that includes a detailed description of what was
accomplished using the grant funds, including progress made towards achieving the
goals of the Project;
2 N. LaSalle St. ● Suite 1140 Chicago, IL 60602 tel 312.372.5191 fax 312.372.5190 www.IllinoisCleanEnergy.org Page 2 of 5
Request ID: 6928
87
(b) photos of signage, copies of publicity materials as well as educational materials
disseminating information about the photovoltaic system and associated learnings;
(c) a summary of Project expenditures using the Final Project Expenditures Form
showing the actual expenditures against the original approved Project budget and listing
all grant, loan and/or other funds received by the Grantee for the Project;
(d) invoice(s), other documents, and cancelled check(s)/proof of payment as to be
referenced in the Final Project Expenditures Form;
(e) a copy of an interconnection agreement with Commonwealth Edison, Ameren, or other
electricity provider;
(f) and photos of the installation.
Project Performance Report for Three (3) Years
The Foundation additionally requires the Grantee to file project performance reports for each of the
Project’s first three years of operation using the Project Performance Report Form. This report
shall be filed annually on October 15th.
Failure to be current in these filings will be viewed as a grant compliance matter and would, among
other possible consequences, be taken into account when considering future requests from the
Grantee or the provider of the renewable energy system installed under this grant.
The Grantee’s Primary Contact at the Foundation
Please direct all questions and correspondence regarding this grant, including all required reports,
to Gabriela Martin, who may be reached by mail at the Foundation’s office, by telephone at (312)
372-5191 or by e-mail at [email protected]
Publicity
The Foundation believes it is important that many organizations and individuals in Illinois learn
about the Project and the ways it benefits the public. Accordingly, the Foundation strongly
encourages the Grantee to publicize the receipt of this grant and the results of the Project.
The Grantee agrees to share with the Foundation a draft of any press release or public
announcement of the grant prior to distributing the release or announcement and to provide the
Foundation with access to resulting media coverage.
The Grantee also agrees to allow the Foundation to publicize the Grantee as a grant recipient and
to use the name and description of the Project and photographs or other audiovisual
representations of subjects related to the Project.
2 N. LaSalle St. ● Suite 1140 Chicago, IL 60602 tel 312.372.5191 fax 312.372.5190 www.IllinoisCleanEnergy.org Page 3 of 5
Request ID: 6928
88
Maintenance of Records and Evaluation
The Grantee is responsible for maintaining adequate financial records regarding use of the grant
funds, consistent with generally accepted accounting principles.
The Grantee agrees to cooperate fully in any evaluation of this grant and/or the Project that the
Foundation may conduct. Such an evaluation may include a visit from Foundation staff or
consultants, interviews with Project participants, a review of financial and other records about the
Project maintained by the Grantee and/or similar investigative activities.
Confirmation of Tax-Exempt Status and Good Standing
The Grantee confirms that it is currently a unit of government or a nonprofit organization exempt
from federal income tax under Section 501(c)(3) of the Internal Revenue Code and is not a private
foundation under Section 509(a) of the Internal Revenue Code. The Grantee agrees to submit
with the signed Agreement written evidence of its tax-exempt, non-private foundation status
if it has not previously provided such evidence to the Foundation.
The Grantee further confirms that it will remain a nonprofit organization exempt from federal income
tax under Section 501(c)(3) of the Internal Revenue Code in good standing with the appropriate
state and federal government agencies. If requested by the Foundation, the Grantee agrees to
provide written evidence of its good standing.
If there is any change in the Grantee’s tax exempt status or good standing during this grant, the
Grantee agrees to immediately notify the Foundation of that change.
2 N. LaSalle St. ● Suite 1140 Chicago, IL 60602 tel 312.372.5191 fax 312.372.5190 www.IllinoisCleanEnergy.org Page 4 of 5
Request ID: 6928
89
Acceptance of Terms and Conditions of Agreement
If the Grantee agrees to the terms and conditions in the Agreement, please return to the Foundation
one complete copy of this letter signed by an authorized representative of the Grantee in the space
provided below. For future reference, please retain a copy of the Agreement in your files. This grant
award may be withdrawn if the Foundation has not received a counter-signed copy of the
Agreement within one month from the date of this letter.
Sincerely,
Dennis F. O’Brien
Executive Director
The Grantee acknowledges that relevant organization executives and Project personnel have read
and understand the Agreement, that its terms and conditions are acceptable to the Grantee and that
the Grantee will comply with those terms and conditions.
Grantee
(This must be the legal name of the organization accepting the grant and it must have federal taxexempt status.) Name of Authorized Signer for the Grantee
Title of Signer
Authorized Signature
(This must be an original signature of an authorized representative of the Grantee.)
Date Signed
2 N. LaSalle St. ● Suite 1140 Chicago, IL 60602 tel 312.372.5191 fax 312.372.5190 www.IllinoisCleanEnergy.org Page 5 of 5
Request ID: 6928
90
Solar Energy Proposal - Estimate
July 1, 2014
City of Geneseo
Municipal Electric Department
433 East North Street
Geneseo, IL 61254
1mW Solar Array
Grount Mounted Design
Provided by
Provided to
Lewis Opsal
Alex Wander
[email protected]
(309) 944-0930
[email protected]
(314) 520-0438
91
Executive Summary
City of Geneseo
Thank you for the opportunity to provide this solar proposal. Microgrid is the proven leader, offering:
 Experience - over 500 projects completed, including projects for Anheuser Busch, Nestle-Purina,
the St. Louis Cardinals, Lake Land College & many other leading Midwestern companies.
 Qualifications - NABCEP certified personnel and licensed engineers on staff. OSHA compliance &
extensive QA program.
Description
Total DC Capacity: 1 Megawatt (MWDC)
Configuration:
1 - 1 mW ground mounted solar array, monopole racking
Equipment:
To be determined. We will be assessing feasibility of using products
manufactured in Illinois
The proposal is for a turnkey installation, with Microgrid handling all logistics, including incentives and
grant funding paperwork.
Financial Summary
Installed Cost
$ 2,750,000
- ICECF Grant
- 1,000,000
- DCEO Large Solar Grant
- 250,000
- Value of Energy (Year 1)
71,165
Net Cost, Year 1
$ 1,428,835
25 Year Energy Production (Warrantied Life of System) - 31,170,905 kWh
Levelized Cost of Energy (LCOE) - ~ 4 Cents/kWh (inclusive of all O&M costs)
Renewable Energy Credits generated (RECs) - 31,170
Marketing & Media
Microgrid will also offer marketing and media related support with this project, helping to craft the
messaging, website content, or other public interaction, as requested. Examples of projects that we
would offer to assist with:
- Community Outreach/Education Events
- Integrating A Community Solar Component
- Power Content Labeling to Promote Clean Energy Generation
Next Steps
It is important to note that the largest solar incentive available - the ICECF Grant - will be phased out
once the ICECF feels as though there are enough demonstration projects in the State. The grant can
be obtained by starting the Letter of Inquiry process. This includes the following:
- Completing the Letter of Inquiry Form/ Completing the Online Questionnaire Form
- Providing a copy of the IDNR consultation report. If protected resources could be affected by the
project, include IDNR's written recommendations or letter stating that adverse effects are unlikely.
- Providing a copy of a letter demonstrating zoning approval.
- Providing a letter stating the organization's tax exempt status, current year budget and financial
statements.
Microgrid has gained a reputation as a leading commercial solar installer in the Midwest, based on
our consistent delivery of the best service and expertise. Our company has also proved itself as a
valuable consultant for non-profits and public sector customers that are seeking additional funding
through grants, environmental study programs and other renewable energy incentives. We look
forward to being able to demonstrate our capabilities for you on this project.
92
System Design
City of Geneseo
System
1000.0 kW
Approx. Area
100,000 ft²
The photo above depicts an estimated location and array layout for the system that is proposed. This image is for
illustration purposes, and the appearance of the final design may vary.
Below we have included two more photos, the left photo showing an example of the type of installation and right
photo depicting an aerial view of the area under development.
Design specifications and a detailed scope of work will be developed.
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Financial Performance
City of Geneseo
Cashflows
System Cost (Contract Amount)
($2,750,000)
ICECF Grant ($1.25/Watt or 50%)
+$1,000,000
DCEO Large Solar Grant
Year
1
+$250,000
($1,500,000)
Budgeted Cost
Electrical Genration & Purchase Savings
+$99,633
Interconnection Fees
($50,000)
($1,450,367)
Net System Cost (Year 1)
Year
2-6
Electrical Genration & Purchase Savings
Miscellaneous Costs¹
+$569,168
INCENTIVES DETAILS
($16,500)
ICECF Grant Rebate - This new
program is intended to support several
mid- to large-scale PV demonstration
projects at municipal electric utilities in
Illinois. These types of PV arrays will
interconnect with the municipal utility's
distribution system and will provide a
portion of the utility's power from clean
generation. PV systems that provide
electricity directly for process load(s) or
building(s) are not eligible.
($897,699)
Value Net of Incentives (Year 6)
Years
7-25
Incentives
$1,049,633 (Year1)
Net System Cost
$1,450,367 (Year-1)
+$3,756,247
Electrical Genration & Purchase Savings
($82,500)
Miscellaneous Costs³
+$2,893,566
Net System Savings
Metrics
IRR (25-Year)
7.9%
ROI (25-Year)
105.2%
Utility
##RateRebate
Capitalization
##
Payback Year
##
NPV (7.0% Discount)
##
Building Value Increase (8.0% Cap. Rate)²
##
8.2%
Year 11.83
DCEO Large Solar Grant -The focus of
the Large Distributed Solar and Wind
Grant Program (previously called the
Community Solar and Wind Grant
Program) is to support the development
and implementation of larger-scale
distributed
solar
thermal,
solar
photovoltaic, and wind energy systems
in Illinois.
+$167,278
For additional information, including
links to all incentive websites, visit
+$2,821,783
microgrid-solar.com/incentives
Cumulative Cashflows
$2,893,566
$551,163
($286,726)
Yr-0
Yr-5
($1,401,192) (Yr-1)
$1,594,481
Yr-10
Yr-15
Yr-20
Yr-25
($836,582) (Yr-6)
($2,750,000) System
Cost
(1) Assumes a combined state and federal tax rate of 0.00%.
(2) Building Value Increase = Average Net Operating Income (NOI) divided by an 8.0% Capitalization Rate
(3) Miscellaneous Costs includes Meter Replacement Costs (Year-1 Only), Property Insurance, Maintenance (cleaning, inspection), etc. These costs vary; this is an estimate based on
reported costs from past clients.
(4) Savings on Electric Bills assumes an initial grid cost of power of $0.07/kWh with an annual escalation of 5% in the first 5 years, and 5% in years 6 through 25.
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Energy Performance
Solar power provides energy at a lower cost per kWh than you are currently paying. Solar is also able to help reduce demand
charges on your electric bill by producing the most power at the times of day when power costs the most (peak vs. delivered).
Energy Metrics
Annual Energy Produced (Year 1)
1,355,546 kWh
31,931,171 kWh
Lifetime Energy Produced1
Energy Equivalencies (Annual)
Computers
4279 PC's
Light bulbs
32,092 CFL's
Barrels of Oil
2,607 Barrels
Solar energy produced is enough to
power 32,092 CFL's annually
Making Your Energy Offset Tangible
Microgrid can help you determine how best to communicate the impact of your solar array. Besides the equivalencies
above, and other similar generalities, we can help determine what portion of your facility (the 1st floor, the garage,
etc.) or a particular electric load (all the lighting, the plug loads on floor one, etc.) are offset by the solar energy
produced by the system.
Environmental Performance
Solar Electric systems are a good investment on a purely financial basis. But for many companies and utilities, the environmental
benefits are equally appealing.
Environmental Metrics
CO2 Emissions Avoided in Year-1
CO2
Emissions Avoided in
Lifetime1
2,360,484 lbs
55,595,900 lbs
Environmental Equivalencies (Year-1)
Equivalent Miles Not Driven
Equivalent Trees Planted
50,000,000 mi
3720 Acres
Reduction in CO² is equivalent to
planting 3720 acres of trees
Related Environmental Benefits
•
LEED - earn LEED points for new construction or existing buildings
•
CO2 Avoided - contribute to carbon reduction goals and Corporate Social Responsibility (CSR) goals
•
Demonstrate - alignment with shareholder and employee values, and leadership in your industry and community
(1) The term "lifetime" is conservatively set at a duration of 25 years. The solar modules are projected to have an expected lifespan of 35+ years, but for the
purposes of these figures, we have used the warrantied life of 25 years.
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Scope of Work
City of Geneseo
SYSTEM POWER PRODUCTION
July 1, 2014
1000.0 kW
1,355,546 kWh
This proposal is valid for 30 days
Installed Power Capacity (STC)
Projected Annual Energy Production (Year 1)
CONFIGURATION
Solar array on flat roof; approximate locations per attached drawing – precise configuration to be determined during design and
engineering process, and reviewed by owner before submittal to utility for approval.
EQUIPMENT
Final specifications are subject to final design and engineering and equipment availability. All system components, including the
solar module specified, will be subject to review by Owner before submission to the Utility
Modules
High performance photovoltaic solar modules from Certainteed, Trina, or another major manufacturer with Tier 1
status (diligence on manufacturer yields a determination of a bankable warranty). Carries a 25 year power
production manufacturer's warranty.
Inverters
Central inverter from SMA, Fronius, or other major manufacturer. Specification based on final engineering and
subject to review by client before submission to utility. High efficiency, top quality and reliability. 20+ years
expected life, with 10 year manufacturers warranty.
Mounting
Ground mounted racking system, 33 degree tilt, with spaced rows that allow for easy maintenance. Racking will
be an Illinois manufactured product. Constructed of rust-free materials and carries a 10 year manufacturer
warranty. Fully engineered system, custom designed to suit site conditions. Design will meet code requirements
on wind and structure load calculations.
Monitoring
User friendly, internet-based monitoring system that allows monitoring of power production data in real time, as
well as review of historical data, reports, graphs, etc., all from any internet-enabled device. The monitoring
platform can be linked to from your website to allow visitors to view the production information and learn about the
System.
SCOPE OF WORK
• Provide all materials and labor related to install of the system. All electric work will be completed by a licensed electrician, in
accordance with code requirements. Microgrid engineers are NABCEP Certified PV Installers.
• Drawings sealed by a licensed engineer, including sealed structural calculations.
• Permitting fees and sales tax included in system cost.
• Processing of incentives/grant paperwork.
• System Operation Training – Microgrid staff will provide facility staff with an initial overview of operation and maintenance of the
system, and provide a comprehensive Owner’s Manual.
• Marketing Assistance - media, web, and other promotional outreach, including messaging, releases, ribbon cutting, online
posting, etc., as requested. See attached Marketing Services
WARRANTY
Equipment - Manufacturers warranties as described above and according to manufacturers supplied warranty documents.
Workmanship - 1 year warranty on workmanship by Microgrid.
SCHEDULE
Typical time required in total is 6-18 months, with schedule to be determined at time of project kickoff meeting. Up to 90 days may
be required for approval of Interconnection Agreement; system cannot be energized until final approval by Utility.
PAYMENT SCHEDULE
$ 550,000 Invoiced upon execution of this agreement
$ 1,100,000 Invoiced upon submittal of Ameren Interconnection Agreement
$ 1,100,000 Invoiced upon substantial completion
SYSTEM COST
Pricing valid for 30 days
System Cost - $2,750,000
Net System Cost (Yr-1) - $1,450,367
Why Microgrid
Owner's Initials
96
Why Microgrid
Microgrid Solar is the leading commercial solar installer in the
Midwest. We have built a reputation for providing superior
professionalism, and an effortless project delivery
experience.
Experience
 Highly experienced team - over 400 projects completed,
and a combined work experience totaling over 20 MW
 More NABCEP certified personnel than any other
company headquarted within 300 miles of St. Louis
 Licensed engineers on staff
Our clients include:
St. Louis Cardinals
Delivering More
 Assistance on marketing and media work. We go further
than the competition in helping you tell your green story,
internally and externally.
 Extensive Owner’s Manual that provides all the
documents and records for the system in one place
 All field personnel are OSHA certified including ongoing
extensive Quality Assurance (QA) program
 Optional Monitoring & Maintenance Plans
Anheuser Busch
US Bank
Novus International
MasterCard International
Nestle Purina
US Army
More than Solar Installation
Memorial Health System
 Energy Efficiency services
 Electric Vehicle Charging Stations
Lake Land College
 Touchscreen Kiosks and Displays
Enterprise Rent-a-Car
Southwestern Illinois College
Completed projects portfolio available at microgrid-solar.com. Full
Qualifications Package available upon request,
McCormack Baron Salazar
Drury Hotels
The Pageant
Express Scripts
Holiday Inn Express
Harrah’s Entertainment
Moonrise Hotel
Brown Shoe
St Louis County
Missouri Dept. of Natural Resources
University of Missouri St. Louis
For a complete list, see microgrid-solar.com/clients
97
Full Proposal Form
Total text should not exceed 4,000 words, and must reflect the most current project information.
For Photovoltaic Installation, Solar Thermal Installation, Wind Turbine Installation < 100kW, Biomass,
Advancing Renewable Energy, and Emerging Technologies Grants. Illinois Clean Energy Community
Foundation (ICECF).
1.05mW Ground Mounted Solar PV Array Grant Application for The City of Geneseo, IL
1. Provide an expanded description of your proposed project including:
a) an explanation of your organization’s commitment to energy efficiency and renewable energy
(other than the project being proposed);
b) an explanation of the project ownership structure and answers to any questions asked in your
proposal invitation letter (if applicable), and;
c) as strong a case as possible that your organization is likely to proceed with the proposed
project upon award of a Foundation grant.
Project Overview:
The City of Geneseo proposes to install a 1mW ground-mounted solar array on their electric department’s
land, near the intersection of Interstate 80 and Illinois Route 82. Geneseo is located in the County of Henry,
about 150 miles west of Chicago. The municipal electric utility of Geneseo provides electricity to over 3,687
residential and commercial meters, servicing nearly 7,000 residents. The land will also serve as an excellent
home for the solar array, as it is on public lands, with direct visibility to both Interstate 80 and Illinois Route
82.
Additionally, the array will sit on either side of the city’s eastern 1.5mW wind turbine. This will be part of the
Geneseo Renewable Energy Park, which currently holds two 1.5mW wind turbines and would be the perfect
location to house a 1mW solar ground mount. This will give an ideal backdrop for the image of “Illinois Clean
Energy.”
Site Location: Municipally Zoned Land for The City of Geneseo’s Municipal Electric Department, Geneseo
Illinois (same location as ICECF Grant Funded Wind Turbines)
The sample image above and on the left depicts a ground mounted solar array, similar to the one proposed in
this letter. The racking arrangement allows for optimal production and uniformity. Utilizing Cablofil racking
(manufactured in Illinois) will add to the value of the demonstration project (Schletter Racking Quoted in
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Attached Bid. Above and to the right shows an approximate image of a preliminary ground mount
configuration. The array will be split into two segments. Detailed final design will require on-site surveys.
Land Owned by the Electric Department of Geneseo
Areas for Field Segments One and Two
City of Geneseo, IL
The design shown in the area (above and to the left) is land owned by The City of Geneseo and their
Municipal Electric Department. The plot has already been utilized to install two wind turbines and now will
support roughly 1mW DC STC of ground mounted solar. The image in the center depicts the general area
where each array will be installed. The image above and to the right shows an aerial view of the entire city of
Geneseo, the proposed site’s location and proximity to Interstate 80/ Illinois Route 82 as well as the city’s
physical boundaries.
The 4-acre site will contain a solar photovoltaic array including some of the following basic components:
 3960 265W DC (STC) 60-cell solar modules, or closest available equivalent.
 Properly sized and engineered high efficiency Solar PV inverters which will provide Maximum Power
Point Tracking over the voltage range for multiple parallel strings of 20 solar modules, corrected for
ASHRAE high, low and average temperatures for the site. Initial engineering indicates about 33 will be
required, with peak rated AC output of 766 kWAC. DC/AC ratio designed to increase production
during peak demand.
 480VAC low-voltage wiring and conduit for distribution of the inverters AC output, which will interface
to utility-provided low-voltage to medium-voltage transformer(s) and utility transmission line.
 Necessary additional BOS (Balance Of System) equipment including AC combiners, OCPD
(overcurrent-protection), isolation switching and disconnects, etc., conforming to the requirements of
the 2011 NFPA National Electric Code.
 System Design, plans, and supervision to be done by NABCEP-Certified PV Installation Professional
Engineers, PE reviewed and stamped, and fully permitted and approved by the local AHJ.
A. The City’s Commitment
The City of Geneseo and the Utility are extremely committed to providing the citizens of Geneseo with a cost
efficient, reliable and environmentally friendly energy source. The Geneseo Municipal Electric Utility is well
prepared to undertake and manage solar energy equipment based upon the following:
The Utility maintains and operates 30 Mw of dual-fuel diesel generation for peak-load shaving and emergency
power at its plant, located within city limits. The Utility also maintains two 1.5mw wind turbines that were
installed in 2009 with a grant from The Illinois Clean Energy Community Foundation. Within the past five
years, city staff has installed 7 oxidation catalysts and 1 SCR unit (Selective Catalyst Reduction) to meet the
2013 NESHAP RICE Compliance rule on city owned generating stations. The City has also installed 2
Vensys wind turbines in 2009, of which the city maintains both turbines (in house with certified wind turbine
mechanics). The utility has installed over 500 LED street lights out of the 1100 street lights located within the
city and the City plans on changing all street lights to LED within the next two years.
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Currently, they City of Geneseo owns roughly 15 acres at the intersection of Interstate 80 and Oakwood
Avenue (IL State Route 82). A small section of this land has already been dedicated as the City of Geneseo
Renewable Energy Park. This has been promoted locally, as well as across the State of Illinois. In fact, a
stone sign has been constructed off of Interstate 80 that designates the area and demonstrates the
commitment from the city. Currently, the only renewable energy on site is derived from the two wind turbines.
However, with the hopes of this renewable energy grant from the ICECF, the city will be able to build a 1mW
solar array at the base of their two wind turbines. This will go to show that the city has a strong devotion to
on site renewable generation, through multiple resources.
Previously submitted city financials, the history of completing partially-funded ICECF energy projects and the
attached letter of commitment from the Mayor of Geneseo can attribute to the assurance that the city has in
itself to complete this project as portrayed in this grant application.
B. Ownership Structure
The City of Geneseo will own the generating unit. Its output will become part of the owned and purchased
portfolio that the City Municipal Electric Department uses to provide electricity to its retail customers.
Geneseo will build the solar array and own the land on which the installation will take place. Geneseo will
maintain the solar array in conjunction local electrical contractor labor. This will be possible through the
ICECF Grant, an Illinois Department of Economic Opportunity (DCEO) Renewable Energy Grant and through
city resources. These resources have already been approved, pending the award announcements from the
ICECF and the DCEO.
Geneseo sees the ownership of this array as learning opportunity. As the electric industry moves forward,
more renewable energy producing units will enter into the mix of the city’s energy portfolio. This is anticipated
to take effect on the utility scale, as seen in this demonstration project, as well as at the retail level. Owning
and managing these PV arrays will give the city get an up-close and personal experience on the discovering
practices for our city, for other municipal utilities and for their customers who will themselves begin adopting
this, and other sustainable generation technologies over the next decade.
The ownership of this unit will give Geneseo first-hand insights about how to plan for and manage such
phenomena related to the PV array as:
 Peak savings and the market implications derived from these savings
 Financial Planning
 System engineering and safety issues
 Potential strains on the distribution system
 Voltage swings
C. Case for Proceeding
The City of Geneseo is proposing to install the 1mW solar generating unit on the southern edge of the
municipality’s footprint, placing it in the MISO regional transmission authority. The municipality is unique
among public sector electric providers in Illinois, in that it deals in MISO market, yet is adjacent to the PJM
service territory. Owning a solar generation facility so close to the border of these two RTO markets will
provide for a close comparison on the viability of owning solar generation near both of the two different
markets within this state. The site’s close proximity to Davenport, IA will also help provide inter-state
exposure.
Geneseo is an excellent choice to site a PV array in western Illinois area. Geneseo is in one of largest
western media markets with Davenport and Peoria close by, which assures visibility for this project. For
educational outreach, it’s location on Interstate 80 makes access easy for groups from Chicago wishing to
study the site. The site is centrally located in the State’s northwest quadrant and within reach of higher
education institutions in Chicago, Rockford, Peoria, Quincy and bring attention from students looking to travel
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from Iowa. Furthermore, the site’s combination of multiple-megawatt capacity, between two different clean
energy generation methods, is sure to add to this exposure.
Additionally, the city has already made the commitment of resources. Land has been set aside for this
project, financial resources have been set aside on a contingency basis and there have been a number of
support statements made from the City’s municipal electric department, board of aldermen and the city’s
mayor. All parties involved have given this project a “green light,” and project completion seems to be a sure
achievement, pending the approval of this grant award.
2. Provide an updated project work plan and timeline with major project milestones.
2014 JULY ICECF Municipal Demonstration Grant – Grant Preparation Timeline
May 1 – Sept 15: Preliminary design and site configuration; Apply for grant funding.
Sept 15 – Oct 15: Submit project budget; grant award notices, construction and operational plans to city and
obtain city board’s final approval.
2014 JULY ICECF Municipal Demonstration Grant – Workflow Timeline
Commence Civil Engineering Work
Commence Interconnection Electrical Engineering Work
Commence Solar Engineering Final Design Work
Commence Geotechnical investigation Work
Complete Geotechnical Study
Complete Civil Engineering Design for Submittal
Complete Interconnection Electrical Engineering Work
Complete Solar Engineering Final Design Work
Order Equipment
Permitting and Approvals Complete by
Commence Construction
Complete Construction
Commission System and Turnover
February 1, 2015
February 1, 2015
February 1, 2015
February 15, 2015
March 15, 2015
April 1 2015
April 1, 2015
April 1, 2015
April 15, 2015
June 1, 2015
June 1, 2015
November 1, 2015
December 1, 2015
3. A description of your organization’s ability to carry out the project, including information on any
similar projects your organization undertook in the past. Also include your plans to train facility
staff in the operation and maintenance of the new technology.
The City has already demonstrated its ability to carry out such an endeavor, upon receiving the first ICECF
Grant for the installation of two, 1.5mW Vensys Wind Turbines. Upon being awarded the grant funds,
Geneseo was able to carry out the purchase and installation of these two units without any problems
pertaining to city finances, IDNR, planning or zoning. It feels fully capable of completing the same process
with a solar generation facility. Existing staff plans on undergoing NABCEP certification in order to ensure
that proper care of the array can be fulfilled and Lewis Opsal, the City’s Municipal Electric Department’s
Director of Electrical Operations has personally undertaken this as a project in which he feels more than
capable of managing.
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4. A summary of your plans to publicize the project and its results.
Geneseo’s solar array will be monitored, analyzed and operated exactly as the ICECF is requesting; with the
intention to create a demonstration project that can be emulated and studied by other municipal entities
throughout the state, The City of Geneseo plans on displaying the following on a specially built web site:
 Production Figures (hourly, daily, monthly and annual)
 Installation Photos
 Predicted Financial Modeling and Correlation to Actual Finances (Geneseo is proposing an ‘open
book’ set of records for this project)
 New Solar Information for Retail Customers.
 The City of Geneseo’s First ‘Power Content Label.’
There are also plans to build out the current exposure and promotion behind the ‘Geneseo Renewable
Energy Park.’ The plans include tours from other municipalities, electric departments, school field trips and
open book studies to facilitate the financial viability of the technology.
As stated in the grant guidelines, this type of PV array will interconnect with the municipal utility's distribution
system and will provide a portion of the utility's power from clean generation. Based on estimates, a 1mW
solar array in Geneseo would produce an estimated 1,360,000 kWh in year one and an estimated cumulative
total of 30,222,268 kWh over the array’s 25-year warranted life. Chart below outlines the estimated
production from the proposed solar generation facility and will be the baseline for studying the array and
comparing to alternative energy sources.
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5. An explanation of how you plan to educate students and/or the general public in your community
about renewable energy.
As briefly outlined above, the city will open the demonstration project and the entire park to regional city
governments and educational entities. The new solar generation will be heavily promoted as part of the city’s
generation mix, in addition to the wind turbines already in place. The data will be available on site, as well as
online. This will allow for remote studies as well as an enhanced learning format in the classroom. Many of
the production aspects and data could possibly be enhanced as the city has considered taking the project a
step further with a battery backup unit, to control energy release amounts and times. This would enhance the
financial aspects behind the project, give an emergency back up provision to the city and make use of
additional ICECF resources to demonstrate these technologies to the public.
Specifically, local schools and colleges could utilize a format implemented by previous ICECF Grant
recipients like Lake Land College and Memorial Health Care’s North Dirksen Facilities. Each of these
organizations have implemented an in place kiosk that is viewable by students and visitors, as well as staff.
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This enhances the educational message on the most basic level. If additional measures wanted to be taken,
private and public organizations could study the array remotely using a specially built online format that will
be shared via the city’s existing web site. These additional steps could be further advanced by implementing
online curricula that could be followed or taught to students and visitors of the web site. This curricula has
already been developed and would be contributed as part of the overall project cost by Microgrid Solar, if the
project installation were to be awarded to their firm.
6. Provide a brief explanation of when and how you plan to evaluate the project.
The project will be evaluated against the energy and financial calculations provided by an outside consultant
during the grant development process. The online monitoring and production software in place, combined
with open book pricing already offered by one installation firm could also be incorporated into the project’s
evaluation.
Items evaluated will include kilowatt-hour production, costs and financials, projected
performance, performance issues that pertain to electrical outputs as well as peak production phenomena,
and the overall abilities for the generation facility to perform as projected. This will be done as soon as the
array is turned on and will be closely monitored throughout the array’s 25 year lifetime. The amount of
monitoring attention to detail will not curb off, even after the array has surpassed ten years of production.
Once new storage, monitoring and inverter technologies are created there will be a renewed opportunity to
track and manage theses implementations. Focus may change after the array’s 25 th year, as the warranties
on certain parts expire and the use of technology is below 75% its original installation amount.
The system will be monitored, by recommendation of the ICECF, with online monitoring and system
performance measures and will submit annual reports for the first three years. Additionally, all of this data will
be posted online and full transparency will be provided, as this is truly meant to be a demonstration project;
one that can be studied by both the educational community and regional stakeholders in solar PV technology.
All RECs that are measured and captured by the City of Geneseo will be retained and retired.
7. Please show your energy generation/energy savings calculations below (use equations).
The equations below are separate from the Helios calculations and Bid Proposal from Microgrid Solar
(separate attachments).
Energy Calculations Worksheet: Geneseo, IL
(Separate from attached Helios Document and Bid Proposal; Source PV Watts)
Station Identification:
City:
State:
TMY2 Moline, IL
Geneseo
IL
DC Rating (kW): 1.05mW
0.84
Derate Factor:
Fixed Tilt
Array Type:
25 Degrees
Array Tilt:
Array Azimuth: 218 Degrees SSW
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PV Watts Calculation Results: Field Segment 1 (Northwest/668kW DC)
Month
kWh (AC Output)
January
44,323
February
54,933
March
68,224
April
79,598
May
91,003
June
94,379
July
91,275
August
89,019
September
76,542
October
66,613
November
45,207
December
37,142
Total:
838,258
PV Watts Calculation Results: Field Segment 2 (Southeast/381kW DC)
Month
January
kWh (AC Output)
25,280
February
31,331
March
38,912
April
45,400
May
51,904
June
53,830
July
52,060
August
50,773
September
43,657
October
37,994
November
25,784
December
21,184
478,109
Total:
Field
Segment 1:
Field
Segment 2:
838,258kWh
478,109kWh
Total Combined Array Segments:
Rev. 10-13-2011
1,316,367kWh
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AnnualProductionReportproducedbyMicrogridEnergy
southwestsplitarrayalt2-newboundaryGeneseo1MW,41.42721,90.15511
 Produc tion
 Design
Production
1.366GWh
Performance
Ratio
79.5%
kWh/kWp
1,301.7
WeatherSource
 FieldS egments
ProjectName
Geneseo1MW
ProjectDescription
1MWsampledesignforGeneseoIll
ProjectAddress
41.42721,-90.15511
MOLINEQUADCITYINTLAP(tmy3,I)
Design
southwestsplitarrayalt2-new
boundary
Transposition
Model
PerezModel
DCNameplate
1.05MW
NearShade
Profile
GeneseoWindTurbine
ACNameplate(Load
Ratio)
765.6kW(137.1%)
Simulator
Version
70(db7332cbf3-536be49411-b1efb8b61f896b7f268b)
 MonthlyProduc tion
 S ourc esofS ystemLoss
200k
Inverter:2.3%
Shading:4.9%
Wiring:0.2%
kWh
150k
Optimizers:0.0%
Mismatch:4.6%
100k
Reflection:2.9%
50k
Temperature:2.4%
0k
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
 AnnualProduc tion
 ConditionS et
Description
Output
%Delta
AnnualGlobalHorizontalIrradiance
1,472.4
POAIrradiance
1,637.3
11.2%
Description
MolineTMY3withshade
WeatherSource
MOLINEQUADCITYINTLAP(tmy3,I)
ShadedIrradiance
1,557.5
-4.9%
SolarAngleLocation
MeteoLat/Lng
IrradianceafterReflection
1,511.6
-2.9%
TranspositionModel
PerezModel
IrradianceafterSoiling
1,481.4
-2.0%
NearShadeProfile
GeneseoWindTurbine
TotalCollectorIrradiance
1,481.4
0.0%
Nameplate
1,555,998.8
TemperatureModel
SandiaModel
OutputatIrradianceLevels
1,504,956.4
Irradiance
(kWh/m2)
Energy
(kWh)
Soiling:2.0%
Irradiance:3.3%
Dec
-3.3%
OutputatCellTemperatureDerate
1,468,123.2
-2.4%
OutputAfterMismatch
1,400,534.0
-4.6%
OptimizerOutput
0.0
0.0%
SystemDCOutput
1,397,687.0
-0.2%
SystemACOutput
1,366,009.1
-2.3%
TemperatureModelParameters
Soiling(%)
TemperatureMetrics
Avg.OperatingAmbientTemp
13.4°C
Avg.OperatingCellTemp
20.5°C
SimulationMetrics
4673
SolvedHours
4673
a
b
TemperatureDelta
FixedTilt
-3.56
-0.075
3°C
FlushMount
-2.81
-0.0455
J
F
M
A
M
J
J
A
S
O
N
D
2
2
2
2
2
2
2
2
2
2
2
2
IrradiationVariance
5%
CellTemperatureSpread
4°C
ModuleBinningRange
-2.5%to2.5%
ModuleCharacterizations
OperatingHours
RackType
ComponentCharacterizations
0°C
Module
Characterization
OPT265-60-4-100(Suniva)
DefaultCharacterization,PAN
Device
Characterization
3TL-23(1000V)(AdvancedEnergy)
DefaultCharacterization
106
©2014FolsomLabs
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July11,2014
AnnualProductionReportproducedbyMicrogridEnergy
 Components
Component Name
Inverter
 WiringZones
Count
3TL-23(1000V)(AdvancedEnergy) 33(765.6kW)
Combiners None
66
Strings
10AWG(Copper)
198(8,600.6m)
Module
OPT265-60-4-100(Suniva)
3,960
Description
CombinerPoles
StringSize
StringingStrategy
WiringZone2
6
20
AlongRacking
DefaultWiringZone
6
20
AlongRacking
 FieldS egments
Description
Racking
Orientation
Tilt
Azimuth
IntrarowSpacing
FrameSize
Frames
Modules
FieldSegment1
FixedTilt
Vertical(Portrait)
25°
218°
3.3m
2x10
162
3,240
FieldSegment2
FixedTilt
Vertical(Portrait)
25°
218°
3.3m
2x10
36
720
 DetailedLayout
107
©2014FolsomLabs
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July11,2014
RESOLUTION NO. R-14-111
A RESOLUTION AUTHORIZING THE MAYOR TO SIGN
AN AGREEMENT WITH THE ILLINOIS CLEAN ENERGY FOUNDATION
ACCEPTING THE TERMS AND CONDITIONS FOR RECEIPT OF
A GRANT FOR UP TO $1 MILLION FOR INSTALLATION
OF A 1-MW MUNICIPAL UTILITIES PV PILOT PROJECT
AT THE GENESEO RENEWABLE ENERGY PARK
WHEREAS, in July of 2014 the City of Geneseo Municipal Electric Utility applied for
grant funding from the Illinois Clean Energy Foundation to assist with the installation of a 1-MW
photovoltaic energy system (“PV Project”) for the improvement of its operations and the benefit to
its customers of additional renewable energy sources for electric energy; and,
WHEREAS, The Illinois Clean Energy Foundation has approved the application and
awarded a grant of up to $1 Million to the City of Geneseo for the PV Project subject to the terms
and conditions set forth in an agreement dated November 1, 2014; and
WHEREAS, The City Council has determined that it is in the best interest of the City to
accept the terms of said agreement and to proceed with consideration of the subsequent steps to
avail itself of the benefits of the aforesaid grant.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GENESEO:
SECTION I: That the Agreement from the Illinois Clean Energy Foundation for the
Municipal Utilities PV Pilot – 1MW to the City of Geneseo, Request ID 6928, dated November 1,
2014 (the “Agreement”) is hereby made a part of this resolution and is attached as “Exhibit A”.
SECTION II: That the City Council approves the terms of the Agreement and authorizes
the Mayor to execute said Agreement as the Authorized signer
PASSED BY THE CITY COUNCIL OF THE CITY OF GENESEO, ILLINOIS THIS 11TH
2014 AND APPROVED BY THE MAYOR THIS 12TH DAY OF NOVEMBER, 2014.
DAY OF
NOVEMBER,
NADINE PALMGREN, MAYOR
(seal)
LOREE K. PHLYPO
CITY CLERK
AYES:
NAYS:
ABSTAIN:
ABSENT:
108
CITY OF GENESEO
CITY COUNCIL
NOVEMBER 11TH, 2014
ORIGINATING DEPARTMENT: PUBLIC WORKS (INSPECTIONS)
PRESENTER: RICK MILLS
SUBJECT: HCOD NEW SIGNAGE REVIEW
BACKGROUND and DISCUSSION:
Goodwill Industries has requested to have a site and design review for the placement of new signage on
the front of their structure for approval from the Plan Commission. The design of the signs is shown on
the attached pictures that were submitted by Media Quest Signs for Goodwill Industries. This project is in
the HCOD.
RECOMMENDATION: The plan Commission held a public hearing to discuss this application on
November 3rd and has come to the conclusion to recommend to City Council that this project move
forward as presented. Four of the five commissioners were present and they all voted for the project. The
Commissioners also put in their motion that the freestanding sign be lowered to 15’ as per the ordinance.
The sign company has been notified of this prior to the meeting and may apply for a variance from the
Zoning Board of Appeals which would in turn be a separate action from this application.
BUDGET IMPACT: NONE
DOCUMENTS ATTACHED: Council members should have received a copy of the Plan Commission
packet last week sometime and I have attached a new computer aided photo of the building as it would
appear at the end of the project.
109
110
111
112
113
114
115
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117
CITY OF GENESEO
CITY COUNCIL
NOVEMBER 11, 2014
ORIGINATING DEPARTMENT: PUBLIC WORKS (INSPECTIONS)
PRESENTER: RICK MILLS
SUBJECT: CERTIFICATE OF APPROPRIATENESS
BACKGROUND and DISCUSSION:
The owners/applicants would like to resurface the north side (lower half) of their building located at 208
W. First Street. The gable end (top half) of this building has been resurfaced with a tan colored metal
recently and will not be part of this project. This building used to be the old Belanger John Deere
dealership and there was a large garage door on this side that has been filled in with a wood siding and
painted. Also the old walk through door is still in place and they would also like to remove it with the old
window that was filled in. The owners attempted to find some matching brick to fill this in, but were
unable to find anything close enough to match the old brick. They first looked at putting an EFIS board on
the entire lower part of this side, but did not like the look. I also showed the Commissioners this and had
the same response from you. The owners have gone out and found the stone in the picture and feel that
this is a better look for the historic district. Above the stone will be this EFIS board with a plaster type
covering.
RECOMMENDATION: The plan Commission held a public meeting to discuss this application on
November 3rd and has come to the conclusion to recommend to City Council that this project move
forward as presented. Four of the five commissioners were present and they all voted for the project.
BUDGET IMPACT: NONE
DOCUMENTS ATTACHED: Council members should have received a copy of the Plan Commission
packet last week sometime and I have attached a new computer aided photo of the building as it would
appear at the end of the project.
118
City of Geneseo IL.
Certificate of Appropriateness Case Report
HEARING DATE: November 3rd 2014
Case No.: 14-010
Filing Date: 10/15/2014
Project Address: 208 W. First Street Geneseo, Illinois
Historic Landmark: No
Zoning: B-3
Block/Lot: LT 1 BELANGER ADD CITY OF GENESEO
Applicant: Bill Heller / Cocquit
Staff Contact: Rick Mills
PROPERTY DESCRIPTION:
208 W. Second Street Geneseo, Illinois “LT 1 BELANGER ADD CITY OF GENESEO”
PROJECT DESCRIPTION:
The owners/applicants would like to resurface the north side (lower half) of their building
located at 208 W. First Street. The gable end (top half) of this building has been resurfaced with
a tan colored metal recently and will not be part of this project. This building used to be the old
Belanger John Deere dealership and there was a large garage door on this side that has been
filled in with a wood siding and painted. Also the old walk through door is still in place and they
would also like to remove it with the old window that was filled in. The owners attempted to find
some matching brick to fill this in, but were unable to find anything close enough to match the
old brick. They first looked at putting an EFIS board on the entire lower part of this side, but did
not like the look. I also showed the Commissioners this and had the same response from you.
The owners have gone out and found the stone in the picture and feel that this is a better look for
the historic district. Above the stone will be this EFIS board with a plaster type covering.
OTHER ACTIONS REQUIRED:
None
COMPLIANCE WITH THE PLANNING CODE PROVISIONS:
A Certificate of Appropriateness is required for any construction, alteration, removal, or
demolition of a designated Landmark for which a City permit is required. In appraising a
proposal for a Certificate of Appropriateness, the City of Geneseo Plan Commission may
consider the factors of architectural style, design, arrangement, texture, materials, color, and
other pertinent factors suggested in the Chipman Design plan. Section 31.068 of the Planning
Code provides in relevant part as follows
(A)
The Plan Commission shall have the following duties relating to the Historic Preservation
District:
(1) To issue certificates of appropriateness prior to the issuance of any building
permit pertaining to the construction, erection, alteration, removal, moving, or
demolition of any structure in the Historic Preservation District;
119
(2) To propose, from time to time, to the Council the establishment or
disestablishment of structures and/or areas for historic preservation and of any
additions to or changes in the geographic boundaries of the Historic Preservation
District;
(3) To advise the Council, the Building Inspector, other public agencies, and
property owners in matters involving structures and areas of historic and/or
architectural significance. Further, to assemble and hand over to the Chamber of
Commerce information pertaining to funds, from both public and private sources,
available for restoration, alteration, and preservation;
(4) To hold a public hearing when requested after a certificate of appropriateness
has been denied; and
(5) To advise the Building Inspector whether a certificate of appropriateness II
required for a particular improvement.
(B)
Procedures for the issuance or denial of a certificate of appropriateness shall be as follows:
(1)
No building permit for the construction, erection, alteration, removal, moving, or
demolition of any structure or building in the Historic Preservation District shall be issued where
the action will affect the exterior architectural features of the structure or building unless and
until a certificate of appropriateness has been issued by the Plan Commission. Upon application
for a building permit with respect to any structure or building in the above categories, the
Building Inspector shall submit the application, together with the related plans and
specifications, to the Board for its consideration.
(2)
Application Procedures.
Requirement
Date
Date of application two weeks prior to Plan Commission meeting
10/15/2014
Two copies of all supporting materials and attachments received
from applicant with application (two weeks prior to meeting)
10/15/2014
Notice of meeting for building permit and certificate (ten days prior
to meeting)
10/23/2015
Application and documentation to plan commission members one
week prior to meeting date.
Written appeal of plan commission decision filed with city clerk
within ten days of meeting
Chairman of Plan Commission schedules a public hearing giving at
least ten days’ notice
120
(3) Before recommending approval of a certificate of appropriateness, the Plan Commission
shall consider whether:
(a) The proposed change will adversely affect or destroy any significant historic or
architectural feature of the structure;
(b) It is inappropriate or inconsistent with the spirit and purpose of the ordinance;
(c) It will affect adversely or destroy the general historic and architectural significance
of the district; or
(d) With respect to any proposed demolition, the Plan Commission shall determine
whether or not preservation is economically feasible for the applicant and shall issue a certificate
of appropriateness if the denial of the certificate would result in practical difficulty or
unnecessary hardship that would deprive the applicant of the reasonable use of the land or
building involved.
ISSUES & OTHER CONSIDERATIONS:
None
STAFF ANAYLSIS:
Staff feels that the applicants have considered the effects on the Historic District and have
added the stone look to the bottom section of the resurfacing. The applicants want to eliminate
the sections that have been patched in when the large overhead door was removed years ago
and filled in with the brown wood siding shown in the current photo. Also the window that has
been eliminated and just filled in with siding will remove and fixed properly. There is also one
door that is not used and will be removed to clean up the front of the building. This will also
help with heat loss in the winter months. Staff feels that this will make the façade of this
building look more like this is how it has always looked instead of the patched in look.
PLANNING DEPARTMENT RECOMMENDATION:
Staff feels that the improvements that are requested should be accepted by the Commissioners.
ATTACHMENTS:
Draft
Photographs
Project Information
121
City Council
City of Geneseo
Tuesday, November 11, 2014 at 6:00 P.M.
Chambers of the City Council
115 South Oakwood Avenue
Geneseo, Illinois 61254
AGENDA
BILLS
General
$12,762.37
Inspectors
$760.34
Public Works
$33,450.31
Public Safety
$12,134.18
B – Police
$204.88
Article 36
$825.00
Debt Service
$439.97
Motor Fuel
$3,620.83
Fuel Depot
$28,304.86
Hotel/Motel Tax
$10,510.59
Economic Development
$4,500.00
Electric
$349,894.43
Electric Meter Deposit
$15.72
Refuse
$31,179.95
Water
$63,853.32
Water Meter Deposit
$50.01
Sewer
$71,031.32
Downtown TIF
$2,310.00
Rt. 82 TIF
$534.00
Capital Projects
$1,065.00
Health Insurance
$67,611.47
Cafeteria Plan
$52.97
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127
128
129
130
131
132
133
134
135
136
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