कार्ाालर् आर्क् ु त / Office of the Commisioner केंद्रीर् उत्पाद शल् ु क एवम ् सेवा कर / Central Excise & Service Tax 7- ए, अशोक मागा, लखनऊ &226001 7-A, Ashok Marg, Lucknow F.No.1/12/2014-Admn. Dated: .10.2014 TENDER NOTICE No. 1/2014 TENDER NOTICE FOR HIRING OFFICE SPACE Commissioner of Central Excise & Service Tax, Lucknow invites bids from the legal owners/ power of attorney holders of suitable building for hiring office accommodation having approximate carpet area as mentioned below with ample parking space and 100% power backup for the following offices of the Central Excise and Service Tax, Lucknow along with the office of Directorate General of Vigilance, Lko Zone located in a developed locality with in limits of Lucknow Municipal Corporation preferably nearby, 7-A, Ashok Marg, Lucknow Sl. No. 1 2 3 Name of the office premises Central Audit Commissionerate, Lucknow Central Excise Commissionerate, Lko Directorate General of Vigilance, Lko Zone Required Carpet Area in sq. fit. (Apprx.) 10,000 7,000 8,000 4 Ombudsman/PAO 2,200 The consideration for the premises will be as per Government of India Rules and the rent will be fixed and paid in accordance with the Government of India instructions in force. Interested parties having clear title may download the tender details from official website ccolkozone.gov.in or obtain the same in person from the office of the Commissioner, Central Excise & Service Tax, Lucknow at the above mentioned address i.e. office of the Commissioner, Central Excise & Service Tax, 7-A, Ashok Marg, Lucknow - 226001. The bid completed in all respects should be placed in sealed cover comprising Technical Bid and Financial Bid (each in separately sealed cover superscribed as “Technical bid for hiring office space for Central Excise & Service Tax Offices” and “financial bid for hiring office space for Central Excise & Service Tax Offices”) may be deposited in the designated sealed box kept in the Office of the Commissioner of Central Excise & Service Tax, Lucknow on or before 12.11.2014 at 11:30 am. Offers received beyond the specified date/ time shall not be entertained and this office takes no responsibility for delay/ loss of documents sent by post/ courier/ or any other means. Encl: 1. Technical Bid- PART-A 2. Financial Bid – PART-B 3. Guidelines to Tenderers for Submission of Tender -Sd/Additional Commissioner (Estate) Central Excise & Service Tax Lucknow Copy to: 1. The Commissioner, Central Excise & Service Tax, Lucknow. 2. The Superintendent (Computer Cell), Central Excise & Service Tax, Lucknow for publication in the official website i.e. www.cbec.gov.in. 3. The Superintendent (HQ), Central Excise & Service Tax, Lucknow for publication for TENDER NOTICE FOR HIRING OFFICE SPACE. 4. The Notice Board at the office of the Commissioner, Central Excise & Service Tax, Lucknow. -Sd/Additional Commissioner (Estate) Central Excise & Service Tax Lucknow 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 PART-A TECHNICAL BID Full particulars of the legal owner of the premises: (i) Name (ii) Address of office & Residence: (iii) Telephone No./Mobile No. (iv) Tele Fax: (v) E-Mail Address: (vi) PAN No. Full particulars of person(s) offering the premises on rent / lease and submitting the tender: Status of the applicant with regard to the accommodation offered for hiring (enclose power of attorney also if the applicant is other than owner) (a) Complete Address and location of the building: (b) Details of the Accommodation offered for rent (viz. carpet area, no. of floors, floor wise area)(Enclose Certified Sketch Plan also) Total carpet area offered for rent/lease in Sq. ft No. of car/two-wheeler parking space offered Common facilities provided: (i) Car Parking Space ( No. of vehicles): Yes/No (ii) Scooter/ Motor cycle Parking Space ( No. of vehicles): Yes/No (iii) Generator for emergency: Yes/No (iv) Security arrangements: Yes/No (v) Proper sanitary/sewerage system: Yes/No Provision of proper arrangement of Fire safety: (i) Are the safety measures taken: Yes/No (ii) If yes give details of arrangement: No. of lifts / carrying capacity, provide details of make, Number of Toilets – floor wise with details (a) Whether running water, drinking and otherwise, available round the clock. (b) Whether sanitary and water supply installations have been provided for? Whether separate electricity and having sufficient installed electricity load and water connection available. Sanctioned electricity load (a) Whether electrical installation and fitting, power, plugs, switches etc. provided or not? (b) Whether building has been provided with fans in all rooms or not? (If yes, give the Nos. of fans floor wise) (c ) Details of power back-up facility Details of Fire Safety Mechanism, if any Whether the premises is ready for occupation The period and time when the said accommodation could be made available for occupation (after the approval): Specify the lease period (minimum three years) and provision for extension Provisions for regular repairs and maintenance and special repairs, if any of the building Signature of Legal Owner/ Power of Attorney PART-B FINANCIAL BID Sl. No. 1 Items Name & Address of the applicant with Phone Nos 2 Status of the applicant with regard to Building / Accommodation offered for hire by the owner or power of Attorney Holder Full particulars of the owner: (i) Name (ii) Address(es) (iii)Telephone Nos/Mobile Nos. (iv) Business (v) Residential (vi) Tele Fax No. (vii)Pan Card (photo copy) Complete details of the building viz. Complete postal address of the location Rent in Indian Rupees per month per square feet of the carpet area as mentioned in Technical Bid. The rent will be subject to issue of Fair Rent Certificate by CPWD as per procedure laid down by the Govt & it will be applicable for the leased period of three years. All corporation taxes, cess or any other tax applicable are to be borne by the landlord. The electricity and water bills as per actual consumption to be borne by the Department service Tax will be borne by the tenant as applicable Rate of common area maintenance Per sq. ft. on carpet area per month Rate of Rent of car parking (per car per month) Any other conditions having financial implications relevant to the offer of the building. Give details, if applicable 3 4 5 6 7 8 Rate per sq.ft. Total Signature of Legal Owner/ Power of Attorney Holder Guidelines to Tenderers for Submission of Tender (Office Premises on Leases / rent / outright sale) Tenderers are advised to study the following procedures carefully before submission of Tenders:1. It is proposed to follow the TWO BID Tender System for this Tender and this BID should be submitted in the prescribed formats (Part-A & Part-B): (i) “TECHNICAL BID” (Part-A) in ONE COVER duly sealed. This BID is meant only for all technical details of the Offered Premises e.g. address, area, quality of construction, floor, ventilation, surroundings, electrical load available, water supply, parking facilities, term of lease, its renewal and other terms and conditions etc. Please note that rent / advances / maintenance charges etc. should not be indicated in the Technical Bid. (ii) Separate sealed covers should be used for Part-B (Financial Bid). This Bid is meant only for all Financial Details of the Offered Premises e.g. sale price/rent/ rate, maintenance charges, air conditioning charges, generator set charges, tax if any to be borne by the Company, rent escalation on renewal, advances if any etc. 2. All the points in the Tender Forms (Technical & Financial Bids) are to be answered only. Tenderers is expected to furnish all information required in both the BIDS. Failure to furnish all information required by the BIDS (Part-A & Part-B) in every respect may result in to rejection of the TENDER. 3. Tenderer should put full signatures on all the pages of the Tender forms. 4. Over writing/ white inking of any work/figure in the Tender Forms, unless duly authenticated by the Tenderer, are liable to be rejected at the opting of the Company. 5. Separate Tender Forms should be used for separate premises, e.g. if a Tenderer wants to officer more than one premises then separate Tender Forms should be used. If any tenderer offers the same premises on rent / lease, separate tenders forms should be used (both Technical & Financial) 6. Since TWO BID Tender System is to be followed, 3 covers should be used for submission of Tender as detailed below : I. Covers – “1” for Technical Bid.. a. “TECHNICAL BID” duly completed and signed should be put in this cover with tender reference number. b. The cover should be sealed properly with lac. c. The cover should be superscribed as: “T E C H N I C A L B I D” “Offer for Office Premises – Lease / Rent” tender reference number _____________ d. Tenderer’s Name & Address should be written below the superscription. II. Cover – “2” for Financial Bid. a. “FINCANCIAL BID” duly completed and signed should be put in this cover tender reference number. b. The cover should be sealed properly with lac. c. The Cover should be superscribed as: “ F I N A N C I A L B I D” …. Tender reference number. “Offer for Office Premises – Lease / Rent d. Tenderers’s Name & Address should be written below the superscription. III. Cover – “3” (containing both the above BIDS). Both the Technical Bid Cover & Financial Bid Cover, prepared as above, are to be put in this Cover. Use separate cover for “Offer for premises on Lease/ Rent” & “Offer for premises on Sale”. a. The cover should be sealed properly with lac. b. The Cover should be superscribed as : “PLEASE PLACE IN TENDER BOX TO BE OPENED ONLY BY TENDER COMMITTEE” “ Offer for Office Premises on Lease/ Rent” or “Offer for premises on Sate” and tender reference number _______. c. Tenderer’s Name & Address should be written below the superscription. 7. Sealed Offers prepared in accordance with the procedures enumerated above should reach on or before the prescribed date & time to the Address mentioned in the Advertisement. Any Tender received after the date specified in Advertisement will be rejected. 8. After Technical Bids are opened and evaluated, a list of short-listed Tenderers will be prepared. The short-listed Tenderers will be contacted for inspection of the premises. 9. This office reserves the right to accept any bid or to annual the Tender Process and reject all bids at any time without assigning any reason thereof.
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