EightCAP, Inc. Weatherization Assistance Program Request for Proposals: Contractor Services for Muskegon

EightCAP, Inc.
Weatherization Assistance Program
Request for Proposals: Contractor Services for Muskegon
and Oceana Counties Only
PROPOSALS and INQUIRIES SHOULD BE SUBMITTED TO:
EightCAP, Inc.
Manager of Self-Sufficiency Programs
904 Oak Drive
Greenville, MI 48838
Proposals must be SEALED and Labeled:
“Weatherization Bid Proposal”
(All proposals are due by 4:00 p.m., EST, Friday, November 21, 2014)
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I.)
Introduction
EightCAP, Inc., hereafter referred to as “Agency”, is a non-profit organization that
operates/administers a Weatherization Assistance Program (“WAP”) in Gratiot, Ionia,
Isabella, Montcalm, Muskegon and Oceana Counties. EightCAP, Inc. is a private,
nonprofit corporation and is exempt from Federal income tax under Section 501(c)(3) of
the Internal Revenue Code. Administrative Offices are located at 904 Oak Drive,
Greenville, MI 48838.
The United States Department of Energy’s (DOE) WAP reduces energy costs for lowincome households by increasing the energy efficiency of their single family homes, multiunit homes and/or mobile homes and educating clients on energy-saving behaviors while
ensuring their health and safety. WAP prioritizes services to the elderly, people with
disabilities, and families with children. The Agency’s professionally trained Weatherization
Inspectors use computerized energy audits and advanced diagnostic equipment to
determine the most cost-effective measures appropriate for each home. Typical
measures may include: sealing ducts; tuning and repairing heating and cooling systems;
mitigating air infiltration; and reducing electric base load consumption.
The Agency is soliciting proposals from contractors in order to identify those that will be
eligible to perform work under the WAP. Selected contractor(s) will install measures in the
homes of clients enrolled in the WAP. The Agency prefers to have one contractor to
perform all of the general contractor work for the Weatherization Assistance Program;
however, contracts will be awarded based on the elements listed in the “Selection
Consideration” section of this document. Selected contractor(s) will be placed on the
agency Contractor Contact List and each job – or a bundle of jobs, at the Agency’s
discretion – will be awarded to a company on the list. A “job” is an individual property to
be weatherized which may be comprised of a mobile home, single-family home, or multifamily housing. Jobs will be awarded to a contractor on the agency contractor list based
on which contractor is able to perform the job at the lowest cost, barring the presence of
any non-economic factors.
Weatherization work shall be aligned with National Renewable Energy Laboratories
(NREL) Job Task Analysis (JTA) is a foundation for any valid credentialing program and
helps identify the core knowledge areas, critical work function, and/or skills typically found
across a representative sampling of current practitioners or job incumbent workers.
Empirical results from a job analysis provide examinees and the public with valid, reliable,
fair, and realistic assessment that reflects the skills, knowledge and abilities required to
competently perform a job.
Any selected contractors must comply with all applicable Standard Work Specifications
(“SWS”), Community Services Program Manual (“CSPM”), United States Department of
Energy (“DOE”) regulations/program notices, National Renewable Energy Laboratories
(NREL) Job Task Analysis (JTA), and any other applicable rules/regulations (copies of the
SWS and CSPM are available from the Agency upon request). Failure to comply in any
of the terms contained in these documents may result in any contract that is awarded
being suspended or revoked.
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II.)
Contractor Performance
EightCAP expects contractors to complete jobs in a timely, professional manner as well
as all necessary paperwork being completed accurately. The agency will track the
following data for each contractor for each job:
-
Whether the job was started on time
Whether the job was completed on time
Condition of job site and customer satisfaction
Accuracy and timeliness of invoices from Contractor to Agency
Accuracy and completeness of the documentation required from contractor
Work not completed in accordance within the standards of applicable building
codes and the Standard of Work Specifications (SWS)
- Invoices submitted in a timely manner, with appropriate back up documentation.
Written notifications will be known as “findings.” If there are two findings in the same
category, or a total of three from all categories, within a 12-month period, the contractor
will be required to attend a meeting at which a Corrective Action Plan will be developed,
along with an explanation of how the items in the Corrective Action Plan will correct the
identified issues.
Jobs will not be issued to the contractor until a Corrective Action Plan has been
implemented. If a contractor has six findings within a 12 month period, the agency will
cease assigning jobs to the deficient contractor and initiate the RFP Process to identify
another contractor to conduct WAP work or work with other contractors on the agency
roster to complete production goals.
III.) Selection Committee
The selection committee will be chaired by the Manager of Self-Sufficiency Programs
(WAP Manager) and include the following staff members of the Agency:
-
Lead Inspector
Vice President for Finance
IV.) Contractor Procurement Process
A. Key Dates (all dates are 2014):
1. Formal Advertising Period
November 4-6
2. Request for Proposals Issued
November 7
3. Inquiries due to EightCAP for questions/clarifications November 13
4. Modifications to Request for Proposals, if applicable
November 17
5. Quotations due and opened
November 21(4:00pm EST)
6. Quotation Evaluation/Selection
November 24
7. Agreement(s) Signed
November 26
EightCAP, Inc. Weatherization Assistance Program reserves the right to proceed
under a modified version of this schedule.
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B. Availability of Contractor Application/Quotation Proposal Packet
Proposal packets shall be made available to any interested party at all EightCAP, Inc.
Weatherization Assistance Program intake sites; 310 W. Michigan, Mt. Pleasant, MI;
327 W. Main, Ionia, MI; 525 N. State St., Alma, MI; EightCAP. Inc. Main Office, 904
Oak Drive, Greenville, MI; Weatherization Office, 906 Oak Drive, Greenville, MI. A
packet can also be obtained by calling EightCAP at (616) 754-9315 x. 3420.
Solicitation Notices, at a minimum, will be posted at the EightCAP, Inc. Weatherization
Office, on the EightCAP, Inc. website (www.eightcap.org), Michigan Community
Action’s website (www.mcaaa.org), Central Area Michigan Works! Consortium
(www.camwc.org), and in the following newspapers: The Muskegon Chronicle
(Muskegon), Oceana Herald Journal (Oceana), Grand Rapids Press, and Greenville
Daily News. The Solicitation Notice will provide information on where RFP packets can
be obtained.
C. Acceptable Methods of Proposal(s) Submission
SEALED proposals must be received at the EightCAP Administrative Office by
4:00pm, EST, Friday, November 21, 2014. This office is located at 904 Oak Dr. (Turk
Lake), Greenville, MI 48838. It is the sole responsibility of prospective Offeror to take
notice of the date and time proposals are due, and to ensure their submittals are
received prior to the due date and time. Postmarks will NOT be accepted. Faxed and
E-mailed copies will also not be considered. Late proposals will be returned to the
Offeror without consideration. Only one copy of each proposal is required.
D. EightCAP, Inc. assumes no responsibility for representations concerning conditions
made by its Officers or Staff prior to the execution of an agreement, unless such
representations are specifically incorporated into the RFP by subsequent official
written Addendum(s). Oral conversations pertaining to modifications or clarifications of
the RFP shall not be considered part of the RFP unless confirmed in writing by official
written Addendum(s).
E. Inquiries Regarding Procurement Process
All inquiries concerning this Request for Proposals must be submitted in writing and
addressed to:
Manager of Self-Sufficiency Programs
EightCAP, Inc.
904 Oak Dr.
Greenville, MI 48838
[email protected]
During the procurement process, prospective Offeror shall contact only the individual
named above.
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In no case shall oral communications take precedence over written communications.
Only written communications shall be binding on the RFP.
F. RFP Modifications
EightCAP, Inc. shall prepare written Modifications(s) if needed. All modifications to this
RFP shall be prepared by EightCAP, Inc. and formally issued to all holders on record
of RFP documents. Addenda shall be issued no later than the date specified in the
schedule. Written addenda shall serve to amend the RFP documents accordingly.
G. Proposals may be judged nonresponsive and removed from further consideration if
they are received at the EightCAP Administrative Offices after the deadline as noted
above, or are incomplete.
V.) Number of Contracts to be Awarded
The Agency prefers to have one firm to perform all of the general contractor work for the
Weatherization Assistance Program. However, if one contractor cannot be identified to
cover the respective counties, contracts will be awarded on a county-by-county basis,
with a separate roster kept for each county.
VI.) Selection Considerations
The Bid and Selection Process shall be conducted in a manner to provide, to the
maximum extent practical, open and free competition. Notice of intent to contract will be
posted on the EightCAP, Inc. website, MCA website, with Michigan Works!, and in daily
newspapers within EightCAP, Inc.’s jurisdiction. Contractor Application/quotation Proposal
packet shall be sent to all applicable contractors listed with EightCAP, Inc. as having
expressed interest.
Failure to meet and/or provide the Agency with any one of the following will result in the
contractor’s proposal being disqualified. Failure to provide the Agency with proof of the
respondent’s qualification will also be grounds for disqualification.
A.
Minimum Qualifications (mandatory)
1. General liability insurance in the minimum amount of $2,000,000. Contractors
shall name EightCAP, Inc. as an additional insured party to address application
and equipment damage that occurs during agreement or service operations.
2. Worker’s compensation insurance
3. “Acknowledgement of Dignity of Low Income Clients and Non-solicitation
Agreement”
B.
Licensing Requirements (mandatory)
1. Michigan Department of Licensing and Regulatory Affairs (LARA) License as
required for trade
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C.
Certification/Training Requirements (mandatory)
1. Lead Safe Work (“LSW”): Contractors and their personnel who work on a
dwelling as part of the WAP are required to obtain the Lead Safe Work Training
and pass a test for certification (any new staff members are required to become
LSW Certified prior to working on the dwellings as specified under the WAP).
Individuals who are not certified will not be permitted to work on dwellings in the
WAP unless they are accompanied by, or in the presence of, contractor staff who
have attended required training and passed a test for certification.
Documentation relative to active LSW certification shall be forwarded to the
Agency.
2. Indoor Air Quality/Mold Training (“IAQ”): Weatherization contractors and their
personnel who work on a dwelling as part of the WAP are required to obtain the
IAQ training and pass a test for certification. Those who attend and pass this
training will be authorized to work on the dwellings as specified under the WAP.
Individuals who have not attended one of these training sessions will not be
permitted to work on the homes in the WAP unless they are accompanied by, or
in the presence of, staff who have attended required training and passed a test
for certification. Documentation relative to active IAQ Certification shall be
forwarded to the Agency.
3. ASHRAE 62.2-2013: Weatherization contractors and their personnel who work
on a dwelling as part of the WAP are required to obtain the ASHRAE 62.2-2013
training and pass a test for certification. Those who attend and pass this training
will be authorized to work on the dwellings as specified under the WAP.
Individuals who have not attended one of these training sessions will not be
permitted to work on the homes in the WAP unless they are accompanied by, or
in the presence of, staff who have attended required training and passed a test
for certification. Documentation relative to active ASHRAE 62.2-2013
Certification shall be forwarded to the Agency.
D.
Selection Criteria
The proposals that are submitted to the Agency by respondents that are able to
satisfy the requirements in subsections A, B, and C of this section may be awarded
points in each of the categories below. Points will be awarded at the sole discretion
of the Selection Committee.
1. Experience relevant to installation of approved Weatherization Measures (20
points)
2. Pricing (20 points)
3. Capacity for completion of accurate work within allotted time frames (i.e. number
of employees, appropriate equipment/tools, vehicles for transport) (15 points)
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4. Ability to perform weatherization jobs in these two EightCAP, Inc. Counties
(Muskegon and Oceana Counties in Michigan). (10 points)
5. Formal Training specific to Weatherization measures (i.e., Mobile Homes,
remodel/retrofit, etc.) (10 points)
6. Capacity for effective reporting and compliance with Program (i.e. office
staff/management procedures, etc.) (10 points)
7. Business references related to professionalism (5 points)
8. Client references related to quality of work and reliability (5 points)
9. Small business and/or Minority and/or Woman Owned business (5 points)
E. At its sole discretion, the Selection Committee may contact respondents that submit a
proposal for clarification or additional documentation pertaining to any of the
materials submitted in response to the RFP, or pertaining to the items listed in
Subsection D.
F. Information provided in response to this RFP is subject to verification. Misleading
and/or inaccurate information shall be grounds for disqualification at any stage in the
procurement process.
G. EightCAP, Inc. reserves the right to accept or reject any part of any proposals, and to
accept or reject any or all proposals without penalty. EightCAP, Inc. reserves the right
to waive minor deficiencies and informalities if, in the judgment of EightCAP, Inc., the
best interests of EightCAP, Inc. shall be served.
H. Approved Contractors shall be notified in writing. Rejected applicants shall be notified
in writing that they were not selected.
VII.) Required Components of Offeror Application Packet
A. The following documents must be submitted by each Offeror in response to the RFP.
Failure to provide any of the following may result in their proposal being judged as
nonresponsive.
1.
Completed EightCAP, Inc., Weatherization Contractor Application Form including
Certification Regarding Debarment, Suspension and other Responsibility Matters
(Attachment A)
2.
EightCAP, Inc. Weatherization Contractor Quotation Proposal Form (Attachment
B)
3.
Sample EightCAP, Inc. Agency Agreement (Attachment C)
4.
EightCAP, Inc. Appeal Process (Attachment D)
5.
Acknowledgement of Dignity of Low Income Clients and Non-solicitation
Agreement (Attachment E)
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B. The following supporting documentation must also be submitted as part of each
Offeror’s submittal:
1.
Minimum of two (2) letters of professional business references related to
applicant’s professionalism (i.e. materials supplier, general contractor, etc.)
2.
Minimum of two (2) letters of client references related to quality of work and
reliability;
3.
Description of applicant company policies regarding employee conduct on
jobsites;
4.
Information regarding size of business, number of employees, legal ownership
(i.e. sole proprietorship, LLC, corporation, etc.);
5.
Declaration of small business, minority-owned firm and/or women’s business
enterprise (if applicable);
6.
Educational background of Contractor-applicant (principle applicant, employees
and other relevant persons);
7.
Any specialty training/certification relevant to Weatherization/Energy
conservation practices (i.e. training specific to remodel/retrofit, mobile home,
Lead Safe, etc.)
8.
A brief description of contractor-applicant’s understanding of Weatherization and
measures and how they are to be applied in the field; and
9.
An indication of number of Weatherization jobs, contractor-applicant is willing to
accept and feels capable of completing per month.
VIII.) Statement of Work
CONTRACTOR shall furnish all supervision, technical personnel, labor, machinery, tools,
equipment, material, and services; and perform all work required in accordance with the
attached specifications that are made a part hereof, as fully set forth herein (see
ATTACHMENT A).
The property(ies) to be contracted for will be included in the Inspection Orders, issued by
the AGENCY as the property(ies) is (are) determined eligible for service. (Refer to Special
Condition #1.) CONTRACTOR agrees to install said items in a good and workmanlike
manner at such times and such places as designated by the AGENCY.
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IX.) Invoice Requirements for Selected Contractors
A. All private contractor invoices are required to contain the agency-assigned job
number and itemized labor/material costs for each job.
B. The Grantee is required to use the invoice and the IWC work order pages to verify
actual work completed prior to payment to the subcontractor.
C. Agency-generated Work Orders shall
subcontractor/crew/foreman or designee.
be
signed
and
dated
by
the
X.) Economy of Presentation
Proposals must address the specific RFP requirements. All items requested by the RFP
shall be answered clearly and concisely. Additional promotional materials that are not
responsive to a specific requirement shall not be considered as part of the proposals
response package.
XI.) Costs for Preparation of Proposals
No payments shall be made to cover costs incurred by any Offeror in the preparation or
submission of the proposals, nor any other associated costs.
XII.) Background Checks for Contractors and their Personnel
Contractors and their employees must to submit to a criminal records check, to be
performed by EightCAP. Any conviction of felony or serious misdemeanor subsequent to
the criminal background check must be disclosed to EightCAP; this disclosure is
mandatory. Failure to disclose or disallow an employee will result in disqualification of
contractor (to be determined at the sole discretion of EightCAP, Inc.);
Contractor agrees to submit all required information to the Agency for the purpose of
conducting background checks on each of its employees engaged in handling client
information or entering the Agency’s client’s homes to perform work related to the
Weatherization Assistance Program.
XIII.) Liaison
The Manager of Self-Sufficiency Programs, will serve as the liaison for the
applicant/contractor. The liaison will coordinate the services and provide communication
between the Agency and the applicant/contractor and the chosen contractor(s).
Submission of a signed proposal(s) is acknowledgment and acceptance of all terms and
conditions of the solicitation. EightCAP, Inc. reserves the right to reject all proposals.
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ATTACHMENT A
EightCAP, Inc.
Weatherization Assistance Program
WEATHERIZATION CONTRACTOR
APPLICATION
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CONTRACTOR APPLICATION
Name of Contractor/Applicant:____________________________________________________
Company/Business Name:________________________________________________________
Business Address:_______________________________________________________________
Phone: _____________________________________ Fax: ___________________________
Email: _______________________________________________________________________
Please indicate which type of structure/shelter your firm is able and willing to perform weatherization
measures on:
__ Single Family Structures ONLY
__Mobile Homes ONLY
__Multi-unit Structures ONLY
__Single Family Structures AND Mobile Homes
__Single Family Structures AND Multi-unit Structures
__Multi-unit Structures AND Mobile Homes
__Single Family AND Mobile Homes AND Multi-unit
Please indicate which counties you are able and willing to perform these services in, by placing an “X”
next to the applicable county(ies):
__ Muskegon
__ Oceana
State of MI (LARA) License #: _________________________ Expires: __________________
Employer Tax ID#__________________________________
Are you registered with a Minority/Women’s Business Enterprise Program or LSA: __________
Company Legal Configuration: ____________________________________________________
(i.e. sole proprietorship, partnership, LLC, corporation, etc.)
Company Principle Officer: _______________________________________________________
Number of Years in Business: ______________________________
What is the smallest value job you have done? $__________________
What is the largest value job you have done? $__________________
Type of Residential construction work performed over the last two (2) years:
( ) New Construction ( ) Home Remodeling ( ) Home Repair/Retrofit ( ) Weatherization
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Experience relevant to installation of approved Weatherization Measures:
___________________________________________________________________________
___________________________________________________________________________
List any relevant Training or Certifications (attach proof of same):
___________________________________________________________________________
___________________________________________________________________________
Describe Experience in Weatherization or Energy related repairs: (attach extra sheets if
needed):
___________________________________________________________________________
___________________________________________________________________________
List Work for any Rehab Programs/Municipalities/etc.:
___________________________________________________________________________
Describe company/business management/office staff:
(i.e. number of employees, office staff, data entry capabilities, etc.)
___________________________________________________________________________
___________________________________________________________________________
Describe company/business construction crews/staff (i.e. number of employees, crew
managers, subcontractors, etc.):
___________________________________________________________________________
___________________________________________________________________________
Describe company/business equipment/tools relevant to the type of service(s) you are
submitting this RFQ for:
___________________________________________________________________________
___________________________________________________________________________
Number and type of company vehicles:
___________________________________________________________________________
___________________________________________________________________________
List of specialty Equipment/Tools: (i.e. blower door, duct blaster, inspection camera, etc.)
___________________________________________________________________________
___________________________________________________________________________
Please provide a range for the number of jobs you are willing to accept and complete PER
MONTH for ALL of the counties that you are able and willing to perform weatherization work in
(as indicated above):
___________________________________________________________________________
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Provide a brief description of your understanding of Weatherization Measures and/or Energy
Related housing repairs:
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
List two (2) major suppliers from whom you purchase most of your materials/supplies:
___________________________________________________________________________
Additional Comments:
___________________________________________________________________________
___________________________________________________________________________
REQUIRED ATTACHMENTS:
1. Proof of LARA License required for your trade
2. Proof of General Liability Insurance (min. $2,000,000.00 coverage)
3. Proof of Worker’s Compensation Insurance (or statement showing proof of exemption)
4. Minimum of two (2) letters of business reference related to professionalism
5. Minimum of two (2) letters of client references related to quality of work and reliability
6. Declaration of minority ownership (if applicable) and copy of Certificate from a
Minority/Women Business Program, if applicable.
7. Proof of any special certifications/training as listed in application
By submitting my application/quotation for the EightCAP, Inc. Weatherization Assistance
Program, I hereby exhibit my willingness to adhere to State of Michigan Weatherization
Assistance Program Standards as set forth in the Technical Weatherization Policies in addition
to EightCAP, Inc. Weatherization Assistance Program policies and procedures.
Further, I certify that I have authority to make this proposal on behalf of my organization
including any prices being offered herein, and that I have not participated in, and shall not
participate in, any action contrary to the requirements of this document.
Further, I affirm that I nor anyone employed by the Offeror has not given any economic
opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to an
EightCAP, Inc. member in connection with the submitted quotations. Failure to sign the
proposal, or signing it with a false statement, shall void the submitted quotations or any
resulting agreements, and the Offeror shall be removed from all supplier/contractor lists.
I also hereby certify all information contained in this application is true and accurate to the best
of my knowledge, and that any falsification of information provided shall result in rejection of
my application.
Signed: ________________________________________ Dated: ________________________
Full Name Printed: ______________________________________________________________
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CERTIFICATION REGARDING
DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS
PRIMARY COVERED TRANSACTIONS
This certification is required by the regulations implementing Executive Order 12549, Debarment and
Suspension, 29 CFR Part 98, Section 98.510, Participants’ responsibilities. The regulations were
published as Part VII of the May 26, 1988 Federal Register (pages 19160-19211).
(Before Signing Certification, Read Attached Instruction)
1. The prospective contractor certifies to the best of its knowledge and belief, that it an its
principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any Federal department or agency;
b. Have not within a three (3) year period preceding this proposal been convicted of or had a
civil judgment rendered against them for commission of fraud or criminal offense in
connection with obtaining, attempting to obtain, or performing a public (Federal, State, or
Local) transaction or contract under a public transaction; violation of Federal or State
antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a government
entity (Federal, State or Local) with commission of any of the offense enumerated in
paragraph (1)(b) of this certification; and
d. Have not within a three (3) year period preceding this application/quotation had one or
more public transactions (Federal, State or Local) terminated for cause or default.
2. Where the prospective primary participant is unable to certify to any of the statements in this
certification, such prospective participant shall attach an explanation to this proposal.
NAME AND TITLE OF AUTHORIZED REPRESENTATIVE
______________________________________
___________________________________
Full Name (printed)
Title
______________________________________
___________________________________
Signature
Date
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ATTACHMENT B
EightCAP, Inc.
Weatherization Assistance Program
Quotation Proposal Forms
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Name: ____________________________
Quotation Proposal Form
EightCAP Inc. Weatherization Assistance Program
Weatherization Measure
Window Replacement (by sq ft + unit labor)
MAJOR BYPASSES & INFILTRATION
MEASURES
Material Cost
Labor Cost
Comment
Material Cost
Labor Cost
Comment
Door - insulated steel (each)
Door - insulated steel (w. lite) each
Door - CUSTOM sized (each)
Door - standard mobile (each)
Door - mobile combo unit (each)
Sliding Glass Door (5ft) each
Sliding Glass Door (6ft) each
Extension Jambs (2x6) per door
Extension Jambs (2x6) windows (per lin.ft)
Attic/knee wall access (install & insulate)
each
Attic/knee wall access (insulate existing)
each
Attic pull-down hatch cover (install &
insulate)
Attic walk-up stair comver (install &
insulate)
Replace broken glass (sq ft)
Replace broken glass (thermal pane) sq ft
Window sash lock (each)
Weather-strips door (each)
Window casing - primed (linear foot)
Door casing - exterior - primed 16 ft (each)
Door casing - ext primed (linear ft)
Door casing - interior - primed 16ft (each)
Door casing - int primed (linear ft)
Door sweep (each)
16
Threshold (added o/existing)each
Threshold - remove & replace (each)
Mod-kit (each)
Key lock/lockset/deadbolt (each)
Caulk (linear ft)
Air-seal foam application (skim coat) sq ft
Pack & Seal around plumbing (each)
Outlet/switch insulator (each)
Drywall repair - u/10 sq ft (each)
Drywall repair - 10 sq ft or more (sq ft)
Drywall repair (o/16 sq ft fire-tape only) sq ft
Patch Hole - 2" or less - (each)
Search & Seal (labor) per hour
Search & Seal (materials) per hour
WALL INSULATION
Material Cost
Labor Cost
Comment
Material Cost
Labor Cost
Comment
Material Cost
Labor Cost
Comment
Blown Cellulose R13 densepack (sq ft)
Blown Cellulose R13 2 hole method (sq ft)
Blown Cellulose r21 (2x6) densepack (sq ft)
Fiberglass batt R13 (sq ft)
Additional labor: brick (sq ft)
Additional labor: interior blow (sq ft)
Additional labor: second story (sq ft)
Mobile Blown FG (per bag)
WINDOW RETROFIT OPTIONS
Weatherize window
Window sealing (per measure)
Storm Window
Storm Window (mobile unit)
ATTIC INSULATION
Blown Cellulose R11 (sq ft)
Blown Cellulose R19 (sq ft)
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Blown Cellulose R30 (sq ft)
Blown Cellulose R38 (sq ft)
Blown Fiberglass R19 (sq ft)
Blown Fiberglass R30 (sq ft)
Blown Fiberglass R38 (sq ft)
Fiberglass Batt R13 (sq ft)
Fiberglass Batt R19 (sq ft)
Fiberglass Batt R 30 (sq ft)
Blown cellulose R3.7 (inch) sq ft
Knee wall: fiberglass batt R13 (sq ft)
Knee wall: encapsulated R13 (sq ft)
Rafter: tube slopes, dense pack R13 (sq ft)
Rafter: tube slopes, dense pack R19 (sq ft)
Mobile blown FG (per bag)
FOUNDATION INSULATION
Material Cost
Box Sill R13 (sq ft) Fiberglass
Box Sill R19 (sq ft) Fiberglass
Box Sill - 2 part foam R10 (sq ft)
Box Sill - 2 part foam R19 (sq ft)
Box Sill foam/FG Hybrid (R19) sq ft
Walls & 2ft Drape - R13 batt (sq ft)
Walls (Eco-cell 1.5" R6) sq ft
Walls (Eco-cell 2.5" R10) sq ft
Walls Fire-rated Foam (1" R6) hard foam
Walls Fire-rated Foam (1.5" R9.8) hard foam
Walls Fire-rated 2 part foam R10 (sq ft)
Walls Encapsulated FG R11 (fire-rated)
Walls encapsulated FG R13 (fire-rated)
Floor (FG batt R19) sq ft
Floor (FG batt R30) sq ft
Floor (FG batt R38) sq ft
18
Labor Cost
Comment
Floor (encapsulated FG R19) sq ft
Floor (encapsulated FG R30) sq ft
Floor (encapsulated FG R38) sq ft
Mobile blown FG (per bag)
BASELOADS: CFL INSTALLATION
HEALTH & SAFETY
Material Cost
Labor Cost
Comment
Material Cost
Labor Cost
Comment
Labor Cost
Comment
Smoke/CO detector installation
Dryer Vent - 8ft & under (each)
Dryer Vent - over 8ft (each)
Exhaust (insulated w. baffled termination)
u/35ft
Exhaust (insulated w. baffled termination)
o/35ft
Exhaust fan motor assembly installed
Electrical Evaluation (wiring/knob & tube)
Electrical Repairs (licensed electrician
invoice attached)
LEAD SAFE WORK SET-UP
INCIDENTAL REPAIRS
Install foundation access door
Building permit (each)
Vapor Barrier - under 25 sq ft (each)
Vapor Barrier - 25 sq ft or more (sq ft)
Attic Prep: Knob & Tube isolation (baffles)
per hour
Attic Prep: recessed can covers (each)
Attic Prep: removal of damaged insulation
(per hr)
Mobile Belly Repair u/10 sq ft (patch) fabric
only
Mobile Belly Repair o/10 sq ft fabric only
(per sq ft)
N/A
N/A
Mobile Belly patch (w/insulation) per sq ft
OPTIONAL WEATHERIZATION MEASURES
Material Cost
DWH Insulation blanket (each)
Pipe Insulation (linear ft)
19
DUCTS
Material Cost
Labor Cost
Comment
Material Cost
Labor Cost
Comment
Material Cost
Labor Cost
Comment
Duct Sealing (each)
Duct Repairs (per measure)
Duct Insulation (linear ft)
AV - ATTIC VENTING COSTS
Attic/Gable vent - 12x12 (each)
Attic/Gable vent - 12x18 (each)
Attic/Gable vent - 18x24 (each)
Gable Access Door Hinged (each)
Soffit vent (each)
Roof Vent slant back (each)
Ridge Vent (linear foot)
Install Soffit vent (w. chute) 1st story (each)
Install Soffit vent (w. chute) 2nd story (each)
Install vent chute (each)
FV - FOUNDATION VENTING COSTS
Foundation vent - auto (poured wall) each
Foundation vent - auto (block wall) each
Foundation vent - standard
Miscellaneous Repairs/Cost per hour
Actual cost of
Material plus
15%
Comments
Note:
Other materials may be substituted on a case by case basis with the AGENCY’S written prior approval.
Weatherization measures not specified on the price list will be negotiated with the CONTRACTOR on a job by job basis
(e.g. time and materials) or prices will be requested through a supplemental bid. The AGENCY reserves the right to
delete any such measure if the price is deemed inappropriate.
20
SINGLE-FAMILY HOUSING PRICE QUOTATIONS
ATTIC INSULATION
Measure
Description
Number
1
Blown Cellulose - R-11
Material
(per square foot)
Labor
(per square foot)
Other
2
Blown Fiberglass - R-11
N/A
N/A
N/A
3
Fiberglass batts - R-11
N/A
N/A
N/A
4
Blown Cellulose - R-19
5
Blown Fiberglass - R-19
6
Fiberglass batts - R-19
7
Blown Cellulose - R-30
8
Blown Fiberglass - R-30
9
Fiberglass batts - R-30
10
Blown Cellulose - R-38
11
Blown Fiberglass - R-38
12
Fiberglass batts - R-38
13
Blown Cellulose - R-49
N/A
N/A
N/A
14
Blown Fiberglass - R-49
N/A
N/A
N/A
21
SINGLE-FAMILY HOUSING PRICE QUOTATIONS (continued)
SILL INSULATION
Measure
Description
Number
15
Fiberglass Batts - R-19
16
Material
(per square foot)
Labor
(per square foot)
Other
1" Spray foam + R13 F/G -R-20
FOUNDATION WALL INSULATION
Measure
Description
Number
17
Rigid Foam Board - R-12
Material
(per square foot)
N/A
Labor
(per square foot)
N/A
Other
N/A
18
R13 Fiberglass batts Perimeter (includes visqueen)
N/A
N/A
N/A
19
R19 Fiberglass batts Perimeter - R-19
N/A
N/A
N/A
22
SINGLE-FAMILY HOUSING PRICE QUOTATIONS (continued)
FLOOR INSULATION
Measure
Description
Number
20
Fiberglass Batts - R-11
Material
(per square foot)
N/A
Labor
(per square foot)
N/A
Other
N/A
21
Spray Foam - R-11
N/A
N/A
N/A
22
Blown Cellulose - R-11
N/A
N/A
N/A
23
Blown Fiberglass - R-11
N/A
N/A
N/A
24
Fiberglass Batts - R-19
25
Spray Foam - R-19
N/A
N/A
N/A
26
Blown Cellulose - R-19
N/A
N/A
N/A
27
Blown Fiberglass - R-19
N/A
N/A
N/A
28
Fiberglass Batts - R-30
29
Spray Foam - R-30
N/A
N/A
N/A
30
Blown Cellulose - R-30
N/A
N/A
N/A
31
Blown Fiberglass - R-30
N/A
N/A
N/A
32
Fiberglass Batts - R-38
33
Spray Foam - R-38
N/A
N/A
N/A
34
Blown Cellulose - R-38
N/A
N/A
N/A
35
Blown Fiberglass - R-38
N/A
N/A
N/A
23
SINGLE-FAMILY HOUSING PRICE QUOTATIONS (continued)
WALL INSULATION
Measure
Description
Number
36
Blown Cellulose - 2x4 Filled
Material
(per square foot)
Labor
(per square foot)
Other
37
Blown Fiberglass - 2x4 Filled
N/A
N/A
N/A
38
Injection Foam - 2x4 Filled
N/A
N/A
N/A
39
Fiberglass Batts - 2x4 Filled
40
Core Fill - R-11.27
N/A
N/A
N/A
41
Spray Foam - 3" - 2x4 Filled
N/A
N/A
N/A
Material
(per square foot)
Labor
(per square foot)
Other
KNEEWALL INSULATION
Measure
Description
Number
42
Fiberglass Batts - R-13
43
Fiberglass Batts - R-19
N/A
N/A
N/A
44
Spray Foam - R-14
N/A
N/A
N/A
Labor
(per square foot)
Other
DUCT INSULATION
Measure
Number
45
Duct Insulation
Description
Material
(per square foot)
24
SINGLE-FAMILY HOUSING PRICE QUOTATIONS (continued)
WINDOW SEALING
Measure
Number
46
Window Sealing
Description
Material
(per window)
Labor
(per window)
Other
Labor
(per square foot)
Other
STORM WINDOWS
Measure
Number
47
Storm Window
Description
Material
(per square foot)
WINDOW REPLACEMENT
Measure
Description
Number
48
Window Replacement
Material
(per square foot)
N/A
Labor
(per square foot)
N/A
Other
N/A
LOW-E WINDOWS
Measure
Number
49
Low E Window
Description
Material
(per square foot)
N/A
Labor
(per square foot)
N/A
Other
N/A
FURNACE TUNE UP
Measure
Number
50
Description
Furnace Tuneup
Material
(Heating
Equipment)
N/A
Labor
(Each)
Other
N/A
N/A
SINGLE-FAMILY HOUSING PRICE QUOTATIONS (continued)
25
SMART THERMOSTAT
Measure
Description
Number
51
Smart Thermostat Installation
Material
(Each)
N/A
Labor
(Each)
N/A
Other
N/A
COMPACT FLORESENT LIGHTBULBS
Measure
Number
52
5 Watt Bulb
Description
Material
(Each)
Agency Supplied
53
7 Watt Bulb
Agency Supplied
54
9 Watt Bulb
Agency Supplied
55
13 Watt Bulb
Agency Supplied
56
18 Watt Bulb
Agency Supplied
57
25 Watt Bulb
Agency Supplied
58
26 Watt Bulb
Agency Supplied
59
38 Watt Bulb
Agency Supplied
60
11 Watt Flood
Agency Supplied
61
15 Watt Flood
62
18 Watt Flood
Labor
(Each Install)
Other
MOBILE HOME PRICE QUOTATIONS
DUCT SEALING
Measure
Number
63
Description
Material
(Insulation)
Duct Sealing (setup cost) w/Mastic
Fiber Tape
26
Labor
(Each)
Other
N/A
N/A
WALL INSULATION
Measure
Number
64
Description
Material
Labor
Other
Faced Batt - R-13 (per square foot)
N/A
N/A
N/A
65
Cellulose, Blown (per bag)
N/A
N/A
N/A
66
Fiberglass, Blown (per bag)
N/A
N/A
N/A
FLOOR INSULATION
Measure
Number
67
Cellulose, Blown (per bag)
68
Fiberglass, Blown (per bag)
Description
Material
(per bag)
N/A
Labor
(per bag)
N/A
Other
N/A
ROOF INSULATION
Measure
Number
69
Cellulose, Blown (per bag)
70
Fiberglass, Blown (per bag)
Description
Material
(per bag)
N/A
27
Labor
(per bag)
N/A
Other
N/A
MOBILE HOME PRICE QUOTATIONS (continued)
REPLACEMENT DOORS
Measure
Description
Number
71
Replacement Door
Material
(per door)
Labor
(per door)
Other
Labor
(per door)
Other
Labor
(per window)
Other
Labor
(per square foot)
Other
STORM DOORS
Measure
Number
72
Storm Door
Material
(per door)
Description
WINDOW SEALING
Measure
Description
Number
73
Window Sealing(using weather strip sash lock-replacing stops)
Material
(per window)
WINDOW REPLACEMENT
Measure
Description
Number
74
Window Replacement
Material
(per square foot)
28
MOBILE HOME PRICE QUOTATIONS (continued)
STORM WINDOWS
Measure
Description
Number
75
Plastic storm windows
76
Material
(per square foot)
Labor
(per square foot)
Other
Glass storm windows (openable)
SETBACK THERMOSTAT
Measure
Description
Number
77
Setback Thermostat Installation
Material
(Each)
N/A
Labor
(Each)
N/A
Other
N/A
HEATING SYSTEM TUNE UP
Measure
Number
78
Material
(Heating
Equipment)
N/A
Description
Heating System Tune Up
29
Labor
(Each)
Other
N/A
N/A
MOBILE HOME PRICE QUOTATIONS (continued)
COMPACT FLORESENT LIGHTBULBS
Measure
Number
79
5 Watt Bulb
Description
Material
(Each)
N/A
Labor
(Each Install)
N/A
Other
N/A
80
7 Watt Bulb
N/A
N/A
N/A
81
9 Watt Bulb
N/A
N/A
N/A
82
13 Watt Bulb
Agency Supplied
83
18 Watt Bulb
N/A
N/A
N/A
84
25 Watt Bulb
Agency Supplied
85
26 Watt Bulb
N/A
N/A
N/A
86
38 Watt Bulb
N/A
N/A
N/A
87
11 Watt Flood
N/A
N/A
N/A
88
15 Watt Flood
N/A
N/A
N/A
89
18 Watt Flood
N/A
N/A
N/A
30
HEALTH AND SAFETY MEASURES
Measure
Number
90
Smoke Detector
Material
(Each)
Agency Supplied
Description
91
Dryer Hood
92
Dryer Flex Duct (0 - 9 feet)
Labor
(Each Install)
Other
Dryer Flex Duct (9- 25 Feet
93
Dryer Rigid Duct
94
CO Monitor/Detector
Agency Supplied
AGENCY-SPECIFIC MEASURES / may apply to single-family homes or mobile homes
Measure
Number
Material
(Each)
Description
Labor
(per hour)
Other
Labor
(per hour)
Other
HOURLY LABOR RATE
Measure
Number
Material
(Each)
N/A
Description
Rate of Labor per Hour
31
N/A
ATTACHMENT C
EightCAP, Inc.
Example of
CONTRACT FOR SERVICES
(this is for example purposes only and subject to change prior to execution)
32
CONTRACT FOR SERVICES
BETWEEN
EIGHTCAP, INC.
(Hereinafter referred to as the AGENCY)
AND
______________________________
(Hereinafter referred to as the CONTRACTOR)
FOR
Weatherization Assistance Program
Private Contracting Project
Beginning_________________
and
Ending_________________
Contract # ____________
Date_________________
33
I.)
WITNESS
WHEREAS, the AGENCY has been given the authority to subcontract in the State of
Michigan to implement the U.S. Department of Energy’s “Weatherization Assistance
Program for Low-Income Persons” program pursuant to Title IV, Part A of the Energy
Conservation and Production Act of 1976, 42 USC 6861-6862, as amended; and
WHEREAS, the AGENCY desires to engage the CONTRACTOR to assist in the
performance of the aforementioned programs;
NOW, THEREFORE, in consideration of the foregoing, and subject to the conditions
contained herein, the AGENCY and the CONTRACTOR hereto do mutually agree as
follows:
II.)
STATEMENT OF WORK
CONTRACTOR shall furnish all supervision, technical personnel, labor, machinery, tools,
equipment, material, and services; and perform all work required in accordance with the
attached specifications that are made a part hereof, as fully set forth herein (see
ATTACHMENT A).
The property(ies) to be contracted for will be included in the Inspection Orders, issued by
the AGENCY as the property(ies) is (are) determined eligible for service. (Refer to Special
Condition #1.) CONTRACTOR agrees to install said items in a good and workmanlike
manner at such times and such places as designated by the AGENCY.
III.) SPECIAL CONDITIONS
A. No work shall begin until the AGENCY issues a written Proceed Order, including the
Inspection Work Order to the CONTRACTOR. The Proceed Order will identify the
property(ies) that was (were) inspected, and the dates by which the work will need to
be completed and the report turned in to EightCAP (SEE ATTACHMENT B).
B. The CONTRACTOR must complete the inspection on the properties identified within
ten (10) working days after issuance of the Inspection Order. At the option of the
AGENCY, this contract may be canceled by failure of the CONTRACTOR to begin
work by or on the date specified.
C. All work shall be completed in a professional manner acceptable to the AGENCY. All
materials must be installed in accordance with all applicable Standard Work
Specifications (“SWS”), Community Services Program Manual (“CSPM”), United
States Department of Energy (“DOE”) regulations/program notices, National
Renewable Energy Laboratories (NREL) Job Task Analysis (JTA), and any other
applicable rules/regulations (copies of the SWS and CSPM are available from the
Agency upon request). All prices are for weatherization measures installed according
to industry and program standards and include labor material, permits, job site
34
cleanup, overhead and all other costs included as ATTACHMENT B and incorporated
herein by reference. Prices should reflect all costs associated with the delivery and
installation. All materials used in the weatherization program must meet the
specifications provided by the AGENCY. All prices for cellulose insulation materials
shall meet federal recycled materials specifications.
D. Other materials may be substituted on a case by case basis with the AGENCY’S
written prior approval.
E. Weatherization measures not specified on the price list will be negotiated with the
CONTRACTOR on a job by job basis (e.g. time and materials) or prices will be
requested through a supplemental bid. The AGENCY reserves the right to delete any
such measure if the price is deemed inappropriate.
F. It will be the responsibility of the AGENCY to identify the work that will be performed
on each house; it will be the responsibility of the CONTRACTOR to perform his/her
own measurements in compliance with any and all local/State Codes and/or
ordinances.
G. CONTRACTOR agrees that time is of the essence and that all work shall be
completed within thirty (30) days of issuance of the Proceed Order and for each
calendar day after expiration of such thirty (30) period that the work is not completed,
CONTRACTOR shall be liable for liquidated damages of $25 per day which shall be
deducted from AGENCY’S payment to CONTRACTOR. Extensions of time for
completion of work may be permitted provided that written requests for extensions
detailing the reasons therefore are received and accepted by AGENCY prior to the
expiration of the initial thirty- (30) day period.
H. The CONTRACTOR shall:
1. Keep the premises broom clean and orderly during the course of the work and
remove debris at the completion of the inspection.
2. Guarantee the work performed for a period of eighteen (18) months from the date
of final acceptance of all the work required by the Agreement.
3. Permit the AGENCY or its designee to examine and inspect the premises where
the Weatherization work is being or has been performed.
4. To protect the property against damage and theft.
5. Repair all surfaces and work damaged by the CONTRACTOR resulting from work
under this Contract at no additional cost to the AGENCY. “Repair” means the
surface is to be placed in equal or new condition either by patching or replacing.
The finished work shall match adjacent work in design, dimension, texture, and
35
hue. Any repairs or corrective actions necessary shall be completed within two (2)
weeks of notification.
I. CONTRACTOR shall procure, at his own expense, all necessary licensing required by
law to perform the inspections released to him under this Contract, and to arrange on
CONTRACTOR’S own time and expense any other miscellaneous charges that might
be necessary to perform the work called for. CONTRACTOR shall be entitled to
reimbursement for any building permits necessary for the completion of measures
ordered on the IWC.
J. Should any dispute arise in respect to the construction or meaning of the items
contained in the work order, or should any dispute arise in respect to the true value of
the extra work or of the work omitted, or of improper workmanship or materials, or of
any loss sustained by the Owner or the AGENCY, and if the manner of its estimation
is not herein otherwise provided for, the same shall be determined as follows:
Procedures for settling disputes will conform to those policies set forth in the Michigan
Administrative Procedures Act of 1969 (P.A. 306, as amended); Chapter 4, Section
24.271-24.287.
K. CONTRACTOR agrees that he/she will perform all work or his/her employees or
his/her sub-contractors, if any may be used. Minimum material and installation
standards and specifications are identified within ATTACHMENT C hereto; and all
work performed must conform to these standards.
L. CONTRACTOR shall, with respect to AGENCY, be considered an independent
contractor and, as such, shall be solely responsible for the performance, general
direction, supervision and efficient business administration of the work and for the
furnishing of all equipment, tools, and materials necessary to the proper execution of
the work.
M. All work performed by the CONTRACTOR shall be paid for the AGENCY at the prices
indicated on ATTACHMENT B, CONTRACTOR shall invoice AGENCY upon
completion of the job. The invoice form must show the contract number on the invoice.
The CONTRACTOR shall also prepare a detailed invoice support report on a form to
be provided by AGENCY. Acceptance of faulty work or failure to discover defects will
not relieve the CONTRACTOR of responsibility as set forth herein.
N. AGENCY may inspect any completed installation job and withhold payment to the
CONTRACTOR until the installation job has been approved by AGENCY.
CONTRACTOR shall also participate with AGENCY in determining reasonable
corrective measures that may be necessary, and CONTRACTOR will proceed to
complete such reasonable corrective measures at CONTRACTOR’S expense.
If corrective measures are required, an additional inspection of such corrected work
may be made by AGENCY. If such inspection is made, the agency may determine a
reasonable monetary amount which the CONTRACTOR is to compensate AGENCY
36
for the expense related to such additional inspection. Factors that may be included in
this calculation are the reimbursement of the amount of wages and fringe benefits for
inspection staff spent on additional inspections and/or trips to the jobs site (this
includes time spent on the job site as well as in the office), mileage (using the IRS rate
that was in effect on the day that the mileage was incurred), supplies, the use of any
equipment that was used in the inspection.
All sub-contractors that might be used by the CONTRACTOR are bound by the same
requirements, standards, licensing, insurance coverage, and all other provisions
included herein that govern the CONTRACTOR’S activities.
O. The CONTRACTOR agrees hereby to indemnify and save members of the AGENCY
and any of its employees from all suits, actions, or claims of any character, time and
description brought for or because of any damages received or sustained by any
person, persons, or property by or from the successful bidder or by or in consequence
of any neglect in safeguarding the work or in performance of the work or through
defective workmanship or materials, or by or on account of any act, omission, or
misconduct of the CONTRACTOR or any of his/her representatives, servants, or
employees.
P. In the event any suit or other proceedings, for any claim, loss, damage, cost, charge,
or expense covered by the CONTRACTOR’S forgoing indemnity should be brought
against AGENCY or any of its officers, agents, or employees, CONTRACTOR hereby
covenants and agrees to assume the defense thereof and defend the same at
CONTRACTOR’S own expense and to pay any and all costs, charges, attorney’s fees,
and other expenses, and any and all judgments that may be incurred by, or obtained
against AGENCY or any of its officers, agents, or employees in such suits or other
proceedings. In the event of any judgment or other lien being placed upon the property
of AGENCY in such suits or other proceedings, CONTRACTOR shall at once cause
the same to be dissolved and discharged by giving bond or otherwise.
Q. CONTRACTOR shall not use the name of the AGENCY in any of its advertisements,
business forms, or brochures.
IV.
CONTRACTOR PERFORMANCE
The AGENCY will track the following data for each CONTRACTOR for each job:
-
Whether the job was started on time
Whether the job was completed on time
Condition of job site and customer satisfaction
Accuracy and timeliness of invoices from Contractor to Agency
Accuracy and completeness of the documentation required from contractor
Work not completed in accordance within the standards of applicable building
codes and/or Department of Energy Standard Work Specifications
37
- Invoices submitted in a timely manner, with appropriate back up
documentation.
- Results of Contractor Performance Survey
Written notifications will be known as “findings.” If there are two findings in the same
category, or a total of three from all categories, within a 12-month period, the contractor
will be required to attend a meeting at which a Corrective Action Plan will be
developed, along with an explanation of how the items in the Corrective Action Plan will
correct the identified issues.
Jobs will not be issued to the contractor until a Corrective Action Plan has been
implemented. If a contractor has six findings within a 12 month period, the agency will
cease assigning jobs to the deficient contractor and initiate the RFP Process to identify
another contractor to conduct WAP work or work with other contractors on the agency
roster to complete production goals.
V. INSURANCE
The CONTRACTOR must provide proof that it has obtained the minimum levels of
insurance coverage indicated or required by law, whichever is greater. The insurance
must protect EightCAP, Inc. from claims which may arise out of, or result from, or are
alleged to arise out of, or result from, the CONTRATOR’S performance of services
under the terms of this Agreement, whether the services are performed by the
CONTRCTOR or by anyone directly or indirectly employed by them for whose act they
may be liable.
The CONTRACTOR waives all rights against AGENCY, its departments, divisions,
agencies, offices, commissions, officers, employees and agents for the recovery of
damages that are covered by insurance policies of the CONTRACTOR is required to
maintain under this Agreement. The CONTRACTORS failure to obtain and maintain
the required insurance will not limit waiver.
All insurance coverage provided relative to this Agreement is primary and noncontributing to any comparable liability insurance (including self-insurance) carried by
the AGENCY.
Where specific limits are shown, they are the minimum acceptable limits. If the
CONTRACTOR’S policy contains higher limits, the AGENCY must be entitles to
coverage to the extent of the higher limits.
The CONTRACTOR must maintain all required insurance coverage throughout the
term of this Agreement and any extensions. However, in the case of claims-made
Commercial General Liability policies, the CONTRACTOR must secure tail coverage
for at least three years following the termination of this Agreement.
38
The CONTRACTOR must provide, within five business days, written notice to the
Weatherization Coordinator at EightCAP if any policy required under this Agreement is
cancelled.
The minimum limits of coverage specified are not intended, and may not be construed
to limit any liability or indemnity of the CONTRACTOR to any indemnified party or other
persons.
The CONTRACTOR is responsible for the payment of all deductibles.
If the CONTRACTOR fails to pay any premium for a required insurance policy, of if any
insurer cancels or significantly reduces any required insurance without the AGENCY’s
approval, the AGENCY may, after giving the CONTRACTOR at least 30 days’ notice,
pay the premium or procure similar insurance coverage from another company or
companies. The AGENCY may deduct any part of the cost from any payment due the
CONTRACTOR, or require the CONTRACTOR to pay that cost upon demand.
The CONTRACTOR is required to pay for, maintain and provide evidence that the
following minimum insurance coverages are in effect during the life of the Contract; and
that EightCAP is named as “additional insured” in the contractor’s insurance policies:
Commercial General Liability with the following minimum coverage:
$2,000,000 General Aggregate Limit other than Products/Completed Operations
$2,000,000 Products/Completed Operations Aggregate Limit
$1,000,000 Personal & Advertising Injury Limit
$1,000,000 Each Occurrence Limit
Deductible maximum: $50,000 Each Occurrence
The CONTRACTOR must list the AGENCY, its departments, divisions, agencies,
offices, commissions, officers, employees and agents as additional insureds on the
Commercial General Liability certificate. The CONTRACTOR also agrees to provide
evidence that insurance policies contain a waiver of subrogation by the insurance
company.
Motor vehicle insurance with the following minimum coverage:
$1,000,000 per Occurrence
Worker’s Compensation
Statutory requirements for the State of Michigan
The CONTRACTOR must provide Workers’ Compensation coverage according to the
applicable laws governing work activities in the State of Michigan. If the applicable
coverage is provided by a self-insurer, the CONTRACTOR must provide proof of an
approved self-insured authority by the State of Michigan. For employees working
39
outside of the State of Michigan, the CONTRACTOR must provide certificate of
insurance proving mandated coverage levels for the jurisdictions where the employee’s
activities occur.
Cyber Liability covering information security and privacy liability, privacy notification
costs, regulatory defense and penalties, and website media content liability
Minimal Limits:
$1,000,000 Each Occurrence
$1,000,000 Annual Aggregate
The CONTRACTOR must list the AGENCY, its departments, divisions, agencies,
offices, commissions, officers, employees and agents as additional insured on the
certificate.
Employers Liability insurance with the following minimum limits:
$100,000 each incident
$100,000 each employee by disease
$500,000 aggregate disease
The CONTRACTOR must list the AGENCY, its departments, divisions, agencies,
offices, commissions, officers, employees and agents as additional insured on the
certificate.
Professional Liability (Errors and Omissions) Insurance with the following minimum
coverage:
$1,000,000 each occurrence
$1,000,000 annual aggregate
Deductible maximum: $50,000 Per Loss
Certificated of Insurance and Other Requirements
Before this Agreement is signed, and not less than 20 days before the insurance
expiration date every year thereafter, the CONTRACTOR must provide evidence that
the AGENCY, its departments, divisions, offices, commissions, officers, employees and
agents are listed as additional insureds as required. The CONTRACTOR must provide
the Weatherization Coordinator with all applicable certificates of insurance verifying
insurance coverage or providing, if approved, satisfactory evidence of self-insurance as
required in this sections. Each certificate must be on the standard ACORD form or
equivalent.
The provisions of the various insurance policies are subject to AGENCY’S approval
and the CONTRACTOR at the request of AGENCY shall furnish a copy of the
insurance policies.
40
V.) LICENSE
The CONTRACTOR will furnish to the AGENCY a copy of either its Builder’s License, or
Maintenance and Alteration Contractor’s License issued by the Michigan Department of
Energy, Licensing and Economic Growth prior to the signing of the Contract.
VI.) MINIMUM WAGE RATES
It is required that a minimum wage be paid to all workers no less than the amount
established by the State of Michigan Minimum Wage Rates.
VII.) OTHER REQUIREMENTS
a. The CONTRACTOR hereby acknowledges receipt of the “Definition, Standards, and
Specifications for a Weatherized House” as provided by the AGENCY. In addition, the
CONTRACTOR hereby agrees to comply with all the specifications, requirements,
terms, and similar material contained in that document.
b. CONTRACTOR must comply with all applicable Standard Work Specifications
(“SWS”), Community Services Program Manual (“CSPM”), United States Department
of Energy (“DOE”) regulations/program notices, National Renewable Energy
Laboratories (NREL) Job Task Analysis (JTA), and any other applicable
rules/regulations. Copies of the SWS, CSPM and JTA are available from the Agency
upon request. Failure to comply in any of the terms contained in these documents
may result in any contract that is awarded being suspended or revoked.
c. The CONTRACTOR and its employees shall participate in training as required by the
AGENCY.
d. Temporary Suspension of Contractor (Force Majeure)
i.
If, at any time during the period covered by this Contract, the desired program as
set forth in the proposal, in the opinion of the AGENCY, cannot be continued in
such a manner as to adequately fulfill the intent of statute or regulations, due to act
of God, strike, or other disaster, the AGENCY may, in its discretion, upon two (2)
days written notice to the CONTRACTOR, suspend the Contract indefinitely, until
the interference due to the above mentioned act of God, disaster, or other danger
has passed, at which time, upon two (2) days written notice being received and
concurred in by the AGENCY at its discretion, the Contract shall be reinstated and
thereafter remain in effect until the program period stated the terms of actual
duration of days has been fulfilled.
ii.
During the term of suspension, the AGENCY and CONTRACTOR shall retain and
hold available any and all funds approved for application to the Contract and shall
not, during this period, otherwise expend or apply them, the funds to be held in
readiness for the immediate reinstitution of this Contract.
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e. Termination or Suspension (For Cause)
i.
If through any cause the CONTRACTOR shall fail to fulfill in a timely and proper
manner its obligations under this Contract, or in the event of violation of any of the
covenants contained herein, the AGENCY shall thereupon have the right to
terminate or suspend this Contract by giving written notice in the form of a certified
letter to the CONTRACTOR specifying the rationale for the decision and the
effective date of termination or suspension. In such even all records, unused
monies, and such amounts as may have been expended contrary to the terms of
this Contract shall be turned over to the AGENCY.
ii.
Notwithstanding the above, the CONTRACTOR shall not be relieved of liability to
the AGENCY for damages sustained by the AGENCY by virtue of any breach of
this Contract by the CONTRACTOR, and the AGENCY may withhold any payments
hereunder until such time as the exact amount of reimbursement due the AGENCY
from the CONTRACTOR is determined.
f. Termination (For Convenience)
The AGENCY or CONTRACTOR may terminate this Contract at any time by giving
written notice to the other party of such termination and specifying the effective date
thereof, at least ten (10) days before the effective date of such termination.
g. Amendments
This Contract shall not be subject to any alteration, amendment, extension or
rescission by any previous, contemporary, or subsequent purported written or oral
statement or agreement except as the AGENCY may order pursuant to this section of
the Contract; except, however, that amendment, alteration, extension or rescission
subsequent to the effective date of this Contract will be effective to the extent to which
a properly submitted amended proposal or request for rescission or extension is
considered, approved, and made a part hereof by the AGENCY.
h. Entire Agreement
This Contract, when signed by the AGENCY and the CONTRACTOR, constitutes the
full and complete understanding of all parties and may be in any manner interpreted or
fulfilled in contradiction of its expressed terms as provided herein.
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IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed in
two (2) original copies on the day and year first above written.
Agency: EightCAP, Inc.
Contractor:
By:
By:
Position: President
Position:
Date:
Date:
Attest:
Attest:
Address:
Telephone:
State License #:
ATTACHMENTS:
A.
B.
C.
D.
E.
F.
Weatherization Contractor Application
Quotation Proposal Form
Example of Contract for Services
EightCAP, Inc. Appeal Process
Acknowledgement of Dignity of Low Income Clients and Non Solicitation Agreement
State of Michigan Assurances.
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ATTACHMENT D
EightCAP,Inc.
APPEAL PROCESS
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EIGHTCAP, INC. APPLICANT APPEAL PROCEDURE
This appeal procedure is applicable to grants under contract with State of Michigan Department of
Human Services (DHS) and Bureau of Community Action and Economic Opportunity, as well as all
other grant programs currently utilized by EightCAP, Inc. The purpose of this appeal procedure is to
assure fair and equal treatment and access of all applicants to benefits and services. Programs operated
by EightCAP, Inc. are subject to eligibility requirements mandated by program regulations and are also
subject to the availability of funds.
1. This procedure is applicable to: 1) all individuals or households denied partial or full assistance
to services and specific tangible benefits, such as Weatherization, fuel assistance, etc.; and 2)
contractors that are denied a contract or have funding terminated for cause.
2. To schedule an appeal review, complete the “Request for Appeal” before and send it with copies
of any additional information which you feel may qualify you within thirty (30) days of receipt
of denial to: Equal Employment Opportunity/Affirmative Action Officer, EightCAP, Inc.,
904 Oak Drive, Greenville, MI 48838-8230.
REQUEST FOR APPEAL
Name: __________________________________________________________________________
Address: ________________________________________________________________________
County: _______________________________________ Phone: __________________________
Date Original Application Was Made: _________________________________________________
Benefits/Services Applied For and Denied: ______________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
Statement of Applicant’s Reasons for Appeal (use back of sheet if necessary, attach additional
information and documentation as appropriate):
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
Applicant Signature: _________________________________________________________
Date: _____________________________
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EightCAP, Inc.
Applicant Appeal Procedure
3. You will be notified of an Appeal Review which will be scheduled within thirty (30) working
days of the receipt of your request.
You have the right to attend the Appeal Review with an Attorney, friend, or other representative
who you would like present to provide additional supporting information. A record of the
proceedings, including additional written and verbal documentation shall be maintained by
EightCAP, Inc. for a period of three (3) years.
4. You will be notified, in writing, within fifteen (15) working days after the decision of the
Appeals Review Committee, stating the applicant’s eligibility or sustaining the original denial,
and the reasons for the Committee’s decision.
5. You also have the right to request within fifteen (15) days of the Appeal Review Committee’s
decision a review by the State of Michigan Department of Human Services and Bureau of
Community Action and Economic Opportunity if you still believe you are eligible for denied
benefits. Send your written request to:
Department of Human Services
Administrative Hearings
P.O. Box 30037
235 South Grand Avenue
Lansing, MI 48909
The decision rendered by Administrative Hearings is the final step in the Appeal Procedure.
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ATTACHMENT E
Acknowledgement of Dignity of Low Income Clients
and
Non-solicitation Agreement
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Acknowledgement of Dignity of Low Income Clients
and
Non-solicitation Agreement
On behalf of ______________(insert firm/individual name), I do affirm my
(our) understanding that the households being served by the EightCAP, Inc.
Weatherization Assistance Program have qualified for the program, in part,
because of their status as “low-income”, and that the individuals receiving
services and their property are to be treated with dignity and respect.
Further, if a contract is awarded to ____________ ______________(insert
firm/individual name), it is understood that solicitations for any
Weatherization Assistant Program-qualified measures on the clients’ homes is
strictly prohibited until the time the Weatherization Assistance Program has
completed work on the residence, the file is closed out, and written clearance
has been requested and received by the CONTRACTOR.
Reports to EightCAP of a breach of any of the provisions outlined herein are
grounds for action up to and including rescission of any contracts awarded to
the CONTRACTOR.
___________________________(signature of authorized official)
___________________________(date)
___________________________(printed name)
___________________________(witness)
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