Document 39704

 Gadsden State
Community College
Facilities Use
Rental Agreement
Policies, Procedures,
And Requirements
Table of Contents
Section:
1. Policy Statement
2. Priority Order
a. Campus Activities
b. External Organizations
3. Fee Schedule
4. Facility Use Directory
5. General Lease Agreement
6. Generic Lease Application
7. Insurance Requirements for all External Organizations
8. Regulations for Use
9. Procedures for Use
10. Location Specific Requirements, Fees, and Policies *
* These areas have specific lease agreements and procedures that must be followed in addition to the
General Lease Agreement and the Generic Lease Application
Section 1
Policy Statement
Gadsden State Community College provides excellent indoor and outdoor facilities for the
purpose of education and community functions. In keeping with the objective of being a
community and educational development center, the College will make the facilities
available to community groups and organizations whenever possible, within the context of
the facility use policies and procedures. Non-College facility users will be charged fees
appropriate to the facilities used and the type of organization making the request.
The charges for multiple classrooms at the same time will depend on the number of rooms
used and type of activity in which the room will be used. Costs for additional services
(including but not limited to, security, custodial, HVAC, maintenance, grounds, computer
technician, and audio-visual) will be assessed in addition to the facility usage fees as
appropriate to the activity. The College reserves the right to determine which, if any, of the
additional services and the costs incurred are appropriate. Organizations will be advised of
total charges following review of the official Facilities Use Request Application.
All required security services must be provided through the College’s Office of Safety and
Security at the rate of $20.00 per hour per officer. For all events a minimum of one Security
Guard shall be employed, additional guards may be required according to expected
attendance or event. This service is mandatory for all events in which fees are assessed.
Security will be required from time of entering facility until final clean-up is performed. This
rate and all rental rates are subject to change. All evening rentals require security to be
provided for a four hour minimum.
Section 2
Priority Order
1. Campus Activities
Space at the College will be available for College activities in the following order of priorities.
Listed below are programs/activities which are exempt from providing insurance or paying a
facilities use fee.
1.
2.
3.
4.
5.
College instructional programs
Official College events
College-sponsored educational activities*
Actively chartered student clubs and organizations*
College intramural activities*
*Charges may be assessed for miscellaneous services
2. External Organizations
Space will be made available to outside organizations when use does not conflict with scheduled
College functions, events, or courses offered, and if the activity is consistent with the objectives
and mission of the College. When a request to use College facilities is made the Coordinator for
the requested area will have a member of the President’s Cabinet review and approve, or
disapprove, each request.
Section 3
Fee Schedule*
FACILITY
Auditoriums**
Classrooms
Computer Labs
Conference Rooms
Meeting Rooms
Softball Fields
Video Conference
Rooms
East Broad
Auditorium
Wallace Hall Theatre
FACILITY
CATEGORY A
1-5 hours
$150
$125
$300
$200
$200
$200
$200
See attachment
#3
See attachment
#4
Monday - Friday
Afternoon/Evening
2 Hour Minimum
Softball Fields
Weight Rooms
$100
*
**
1-5 hours
$125
$100
$100
$100
$100
$100
$275
$100
See
See attachment
#3
attachment
#3
See
See attachment
attachment
#4
#4
CATEGORY A
See attachment
#1
See attachment
#2
Gymnasium
5-12 hours
$250
$175
$425
$300
$300
$250
CATEGORY B
5-12 hours
$150
$125
$175
$175
$150
$150
1-5 hours
$50
$50
$50
N/C
N/C
N/C
$150
$50
See
See attachment
#3
attachment
#3
See
See attachment
attachment
#4
#1
CATEGORY B
Amount per hour
Monday - Friday
over
Afternoon/Evening
minimum
2 Hour Minimum
See
See attachment
attachment
#1
#1
See
See attachment
#2
attachment
#2
$150
$200
CATEGORY C
5-12 hours
CATEGORY C
Amount per hour
Monday - Friday
over
Afternoon/Evening
minimum
2 Hour Minimum
See
See attachment
#1
attachment
#1
See
See attachment
#2
attachment
#2
$250
N/C
Fees do not include Security Officer(s) as required.
East Broad Auditorium has area specific fees and requirements. Please see attachment #2.
Categories and Classification
A – Community/Public for-profit groups
B – Community non-profit organizations *
C - Educational institutions, organizations affiliated with schools
D - Activities of official departments of service area government – local, state, federal,
and Alabama College System officials (no fee assessed)
* Tax exempt certificate must be presented at time of booking
See
attachment
#3
See
attachment
#4
Amount
per hour
over
minimum
See
attachment
#1
See
attachment
#2
Section 4
Use Directory
Facility
Occupancy
Auditorium:
w/chairs
non-seated
Front Lawn
150
180
Coordinator
Angela Ross
Gina Martin
Contact Number
(256) 549-8643
(256) 549-8600
McClellan Center
Facility
Computer Lab
Occupancy
29
Coordinator
Kelly Haynes
Contact Number
(256) 549-8336
Wallace Drive Campus
Facility
Allen Hall:
Computer Lab 200A
Computer Lab 200B
Bevill Hall Classrooms
Browder Hall Auditorium
Cafeterial w/tables
Helderman Hall Auditorium
Inzer Hall:
Breezeway
Small Auditorium
Meadows Library:
Room 111
Wallace Hall
Auditorium
Choral room
Theatre room
Safety and Security
Occupancy
30
30
Varies
200
250
214
100
30
1239
Coordinator
Sheila Lancaster
Contact Number
(256) 549-8359
Ginger Deru
Shirley Colvin
Cassandra Flippen
Connie Meloun
June Bearden
or Terri Riddle
Carolyn Jacobs
June Bearden
or Dr. Leslie
Worthington
Stewart Davis
(256) 549-8278
(256) 549-8281
(256) 549-8388
(256) 549-8321
(256) 439-6803
(256) 549-8255
(256) 549-8333
(256) 549-8325
(256) 549-8279
(256) 549-8603
Section 5
General Lease Agreement
This LEASE AGREEMENT is made and entered into this
day of
GADSDEN STATE COMMUNITY COLLEGE hereinafter referred to as “GSCC” and
hereinafter referred to as “LESSEE”.
20 _, by and between
For other good and valuable consideration, GSCC leases to LESSEE, and LESSEE does hereby lease from GSCC,
subject to the terms and conditions hereinafter set forth, the premises, hereinafter referred to as the “leased premises”, located
at
,  Gadsden,  Anniston, or  Cherokee, Alabama.
The term of this lease shall be
_, commencing at
.m., on
_, 20
, and ending at
.m., on
, 20_
.
LESSEE agrees to pay GSCC as rent for the leased premises the sum of $
dollars, at any one of the locations of
GSCC’s business office.
LESSEE agrees that GSCC shall at all times, insofar as the leased premises are concerned, fully and promptly comply
with all laws, ordinances, and regulations of any government or lawful authority having jurisdiction of the leased premises.
LESSEE agrees to permit no waste of the property but rather to take good care of the same and LESSEE further agrees
that at the expiration of the rental term, the LESSEE will quit and surrender possession of the leased premises in as good
condition as received by LESSEE, reasonable wear and tear expected.
GSCC shall not be liable for any damage to or destruction of property of the LESSEE, on the leased premises, regardless
of the cause of such damage or destruction. The LESSEE shall place LESSEE’S property on the leased premises at the sole
risk of the LESSEE.
LESSEE agrees to indemnify and hold GSCC harmless from any and all liabilities, damages, loss, costs and expenses
arising out of third party law suits, claims of injury to persons or damage to property in connection with the activities held on
the premises of GADSDEN STATE COMMUNITY COLLEGE.
LESSEE understands and acknowledges that GSCC has no control over any activities held on the leased premises during
the term of this LEASE AGREEMENT. LESSEE releases and discharges all claims against GSCC and hereby assumes full
responsibility for any injuries, damages, or losses that LESSEE or invitees of LESSEE may incur in connection with said
activities.
LESSEE shall not assign this LEASE AGREEMENT without the prior written consent of GSCC. The applicant agrees
not to sublet or transfer the rights or privileges under an approved lease to any other individual, group, or organization.
LESSEE has fully and completely read this LEASE AGREEMENT and the policies and procedures stated in the GSCC
Facilities Usage Policies and Procedures Manual, understands the terms and the consequences thereof, and hereby agrees to
abide by the same.
Dated this
day of
, 20
GADSDEN STATE COMMUNITY COLLEGE:
LESSEE:
By:
Name:
Title:
Address:
.
City:
Home Phone:
Work Phone:
Witness:
Signature:
State:
Zip:
Section 6
Generic Lease Application
All requests for the use of Gadsden State Community College facilities require the completion of this form returned to the Facilities Coordinator.
Area(s) Requested:
Campus:
Room:
Building Name:
Date:
Attendees/tickets expected:
Admission/Registration Fee:
Yes
Beginning Time:
Ending Time:
Program or Activity: _
Sponsoring Group(s):
Primary Individual Responsible:
Home Phone:
Cell Phone:
Office Phone:
Program Purpose: (Indicate topic and speaker, if applicable)
Program Available to: (Mark all that apply)
 Faculty
 General Public
 Other
□ Staff
□ Students
FOR OFF-CAMPUS GROUPS ONLY: (Check all applicable classifications)
□ Non-Profit (Attach documentation)
□ For-profit Literature Distribution
 No  Yes
□ If yes, attach copy
Applicant:
Campus Sponsor:
Date:
Date:
APPROVED:
_ Phone:
Phone:
Date:
(President or President’s Designee (Facilities Coordinator)
No
Amount: $
Note: No structural modifications to rooms or facilities are permitted. A complete copy of the Gadsden State Community
College Facilities Policies and Procedures Manual may be obtained upon request from the Facilities Coordinator.
Original to: Coordinator
Copies to: Campus Director – Supervisor of Maintenance – Director of Security – Requestor
It is the official policy of the Alabama Department of Education and Gadsden State Community College that no person in
Alabama shall, on the grounds of race, color, sex, handicap, religion, creed, national origin, or age, be excluded from
participation, be denied the benefits of, or be subject to discrimination under any program activity or employment. Gadsden
State Community College complies with nondiscriminatory regulations under Title IX and VII of the Civil Rights Act of
1964: Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990.
Section 7
Insurance Requirements for all External
Organizations
All external organizations with the exception of Category “D” are required to submit proof of
insurance at lessee expense as follows:
Ø Commercial General Liability
o Bodily Injury and Property Damage
§ Combined Single Limit $1,000,000
o Products Liability (if food will be served)
§ Combined Single Limit $1,000,000
Ø Automobile Liability
Ø Limit of Liability --$1,000,000—this coverage should be included if vehicles of the
sponsoring organization will be on College premises
Ø Workers Compensation – Statutory Coverage in accordance with workers compensation
laws of the State of Alabama for employees of the lessee working on the College
premises
Ø Gadsden State Community College and/or service are to be included as additional insured
as respect to the activity covered by the certificate
Insurance certificate must be provided when reservations are confirmed (upon payment of facilities use
fee to the College Business Office and execution and delivery of lease). All insurance coverage must be
written with insurance companies authorized to do business in the service area. All insurance certificates
are subject to the approval of Gadsden State Community College.
Additional Requirements for External Organizations
Facility use fees shall be paid to the College Business Office upon execution and delivery of the lease.
The full facility use fee and applicable paperwork must be received before reservation is confirmed.
No use of facilities is permitted until the signed lease is executed by both parties.
Category “B” groups (non-profit) must submit a copy of the Internal Revenue Service Determination
Letter certifying their non-profit status.
Any group wishing to cancel a Lease Agreement may do so but a charge of 25% of the total fee will be
assessed if notice is given to the Facilities Coordinator within 2 weeks of the event. Any group not
giving the proper notice will be charged the full amount of the lease.
Section 8
Regulations for Use
The following restrictions apply to all functions for College activities and external organizations.
Ø Firearms and other implements commonly described as weapons within the context of Crimes Code
of Alabama shall not be brought onto the campuses, with the exception of bona fide law enforcement
personnel in performance of their duties.
Ø Possession or use of alcoholic beverages and/or illegal drugs of any kind shall not be permitted on
the College premises. Any person under the influence of alcoholic beverages or illegal drugs shall be
denied the opportunity to participate in the activity or to be present on campus.
Ø Gambling or other conduct detrimental to public or College interest shall not be permitted on
College premises.
Ø Parking is permitted only in the designated general parking lots. Disabled persons with a valid
special permit, issued by the Department of Public Safety, may park in the designated special
parking areas.
Ø Serving of food or refreshments is permitted only in areas of the buildings designated for those
purposes.
Ø College officials or designated employees shall not be refused admittance to any function held on
campus.
Ø Permission to use facilities will in all cases be in compliance with applicable state and local laws
governing the use of public buildings.
Ø Signage, promotional, or advertising material used or distributed by any applicant requires prior
approval of the College by cabinet or designee.
Ø It is the official policy of the Alabama Department of Education and Gadsden State Community
College that no person in Alabama shall, on the grounds of race, color, sex, handicap, religion,
creed, national origin, or age, be excluded from participation, be denied the benefits of, or be subject
to discrimination under any program activity or employment. Gadsden State Community College
complies with nondiscriminatory regulations under Title IX and VII of the Civil Rights Act of 1964:
Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990.
Ø Facilities and equipment used must be left in a clean and orderly condition. Failure to do so will
result in additional charges based on time required to return the facility or equipment to its proper
condition.
Ø Selling of goods or services or the solicitation for sale of goods or services is prohibited anywhere
on campus, unless it is approved by the Dean of Financial and Administrative Services.
Ø The organization requesting use of the facilities shall be charged $20.00 per hour for the College
Security officer to be present. This rate is subject to change. The Security officer’s orders are official
and must be obeyed.
o Musical concerts or related functions, such as talent shows, rock and R&B
concerts held in Wallace Hall or East Broad Auditorium must provide additional
security personnel to secure two auditorium exits, the balcony, and the lobby
area. Exceptions: school bands, symphony orchestras, and church/College
choirs.
Ø All organizations must adhere to College fire and safety codes and regulations.
Ø All apparatus and equipment owned by the College shall be operated and/or supervised by
College personnel
Ø There shall be no alterations to existing facilities, or installation of equipment, signs,
posters, or decorations on or about the College premises by any party without prior
approval.
Section 9
Procedures for Use
All functions for College and external organizations must adhere to the following guidelines.
Ø Requests for the use of College facilities should be made to the Facilities
Coordinator/designee thirty (30) days in advance of the requested date in order for the
request to be reviewed and arrangements for approved uses completed. However, more
complex requests should be made up to several months in advance. The Facilities
Coordinator/designee will attempt to accommodate simple requests received with less than
30 days notice.
Ø In all cases, at least one person belonging to the organization requesting use of the facilities
shall be identified in writing on the Facilities Use Request Application as the person
responsible for the function, and shall be present for the full duration of the function.
Noncompliance will result in denial of future requests.
Ø In all cases, a designated College representative shall be in full charge of the facilities and
shall be present for the full duration of the event. The College representative’s orders are
official and must be obeyed.
Ø Copies of signage, promotional, and advertising materials planned to be placed
temporarily on the College premises must be attached to the Facilities Use Request
Application.
Ø Each organization will be advised of the total use charges by the Facilities
Coordinator/designee.
Ø All applicants will be limited to the use of those areas specified on the approved Facilities
Use Request Application. An on-site inspection must be conducted by the designated
person in charge and the designated College official. All discrepancies will be noted prior
to the event date.
Ø Rental will be based on a first-come, first-served basis. A signed and paid lease
agreement constitutes priority.
Ø The College reserves the right to cancel facility use, at its sole discretion, with or without
cause. If cancellation is due to College safety or security, natural disaster, or other College
issue, a refund will be provided.
Ø No facilities will be available for rental Easter Day or Christmas Day.
Sction 10
Location Specific
Requirements
Attached you will find documentation for Wallace Hall, Beck Field House, and East Broad
Auditorium. These areas have specific guidelines that must be followed. The rules and
procedures herein contained are to be understood and are binding with the rental of the
specific areas. Please review these carefully. Your acceptance and application to this
agreement serve as your acknowledgement of all rules and regulations.
Attachment #1 - Beck Field House
Attachment #2 - Softball Fields
Attachment #3 - East Broad Auditorium
Attachment #4 – Wallace Hall
Attachment #5 – Cherokee County Arena
Attachment #1
Gadsden State Community College
BECK FIELD HOUSE
ATHLETIC DEPARTMENT
GYMNASIUM RENTAL MANUAL
Beck Field House
aAthletic Department
Phone: 256-549-8310
549-8479
Mailing Address:
Beck Field House, GSCC
P. O. Box 227
Gadsden, AL 35902-0227
Physical Address:
1001 George Wallace Drive
Gadsden, AL 35903
On behalf of Gadsden State Community College Interim President, Dr. Helen McAlpine, we would like to
thank you for your interest in hosting an event on our campus. Beck Field House Athletic Department houses a
collegiate size gymnasium as well as exercise and fitness rooms to serve the athletic and health and wellness needs
of our students, faculty, staff, and the community. The College is located within a thirty-minute drive of over
350,000 potential patrons. The gymnasium is available for limited lease by the community as outlined in the
following pages of this packet. We sincerely hope that your event is a great success. Please contact us should you
have questions or comments regarding our facility. Please follow the steps below in order to secure the use of the
gymnasium:
1. Thoroughly read each page of this packet and contact us should you have any questions.
2. Complete and sign the Lessee Agreement Form and Rental Information Form. Mail these two forms at least
one week before your event to:
Donice Snow
Beck Field House
Gadsden State Community College
P. O. Box 227
Gadsden, Al 35903-0227
3. Contact Donice Snow at 256-549-8310 at least ten (10) days before your event to arrange for the set-up of
special equipment or services.
4. Contact the Gadsden State Community College Safety and Security Office at 256-549-8628 at least ten (10)
days prior to your event to arrange for event security, unless you have written approval from Dr. Jim
Prucnal, Dean of Financial and Administrative Services that security will not be required.
Returning these documents will streamline the event process and help to avoid difficulties.
CONTACT INFORMATION Administrative Assistant in Beck
Athletic & HPR Director
GSCC Safety & Security Director
Donice Snow
Mike Cancilla
Stewart Davis
256-549-8310
256-549-8311
256-549-8603
QUICK FACTS
Fax: 256-
Gymnasium
1. Collegiate size gym. Seating capacity: 1,200
2. Balls/equipment not provided for lease.
3. Suitable for basketball, volleyball, or cheerleading.
4. Scoreboards and PA system available.
5. Gymnastic/tumbling floor mats available.
6. Vinyl gym floor covering available.
[email protected]
[email protected]
[email protected]
2
BECK FIELD HOUSE RENTAL POLICIES & REGULATIONS
1.
Reservations for the gymnasium are to be made through the Administrative Assistant in Beck Field House: Phone
(256) 549-8310.
2.
Reservations are to be made at least fifteen days (15) days prior to the event.
3.
Applicants must read and agree to abide by the attached Information and Rules for Beck Field House.
4.
RESERVATIONS WILL NOT BE CONFIRMED UNTIL A LESSEE AGREEMENT HAS BEEN EXECUTED AND
PAYMENT FOR THE RENTAL FEE HAS BEEN RECEIVED BY THE GSCC BUSINESS OFFICE.
5.
The Lessee Agreement form should be completed, signed, and mailed to:
Donice Snow
Beck Field House
Gadsden State Community College
P. O. Box 227
Gadsden, AL 35902-0227
6.
CHECKS SHOULD BE MADE PAYABLE TO Gadsden State Community College and mailed to Business Office, Gadsden
State Community College, P. O. Box 227, Gadsden, AL 35902-0227 at least five (5) College business days prior to the event.
7.
In case of cancellation, a 75% REFUND will be made if the college is notified 72 hours prior to the event.
8.
Gym Rentals: If use of the scoreboards and PA system are required for the event, the Lessee must contact a scoreboard operator
and PA operator from the list provided by Donice Snow. Payment for these individuals is the responsibility of the Lessee and
must be paid immediately upon arrival for the event.
9.
The Lessee must contact the GSCC Safety and Security Office to schedule a security officer for the event. Payment for security is
the responsibility of the Lessee and must be paid immediately upon arrival for the event. GSCC reserves the right to assign
additional Security and Lifeguards at the expense of the Lessee.
Rental Fees for the Gym:
Class A:
Commercial (For-Profit Organizations)
Class B:
501(C)3 Non-Profit Organizations other than those affiliated with GSCC (MUST PROVIDE COPY OF 501(C)3 Form
RETURNED WITH THIS FORM)
Class C:
Schools (PUBLIC OR PRIVATE K-12 INSTITUTIONS) and GSCC coaches
Class A:
Class B:
Class C:
2 Hours
$100
$50
$50
4 Hours
$200
$75
$75
Each Additional Hour
$50
$15
$15
The above rental fees include the use of the gym and one men’s and one women’s locker room. No other parts of the facility may be
used without the express written consent of the Athletic Director.
Weekly Rental Fees for the Gymnasium (Monday – Friday for 8 hours a day)
Class A Weekly Rate: $1,000
Class B Weekly Rate: $500
Class C Weekly Rate: *$500
*GSCC Coaches or Instructors that are approved by the administration to conduct athletic or instructional camps for area youth will
receive the Class C Weekly Rate.
3
INFORMATION AND RULES FOR
BECK FIELD HOUSE
General Information:
Gymnasium
Collegiate size gym. Seating capacity: 1,200
Balls/equipment not provided for lease.
Suitable for basketball, volleyball, or cheerleading.
Scoreboards and PA system available.
Gymnastic/tumbling floor mats available.
Vinyl gym floor covering available.
General Rules:
1. No smoking or use of tobacco products will be allowed in Beck Field House.
2. No food or drinks will be allowed on playing surface of gym floor, in dressing rooms, or in pool area.
3. Defacing or removal of GSCC property will lead to immediate dismissal from the GSCC campus. Any
damage to GSCC property during the leased period will require that the LESSEE pay for repair or
replacement as necessary.
4. No person will be allowed to secure anything to the floors, walls, chairs, ceiling, doors, bleachers, and/or
any other surface by use of nails, screws, bolts, staples, and any form of glue/adhesive, tape and/or anything
else that might cause damage. Lessee will be responsible for all damages.
5. No “horseplay” or loitering will be tolerated in Beck Field House.
6. No one is allowed in the classrooms, locker rooms, offices, or any other part of the facility unless so stated
in the Lessee Agreement.
Gymnasium Rules
1. No street shoes allowed on playing surface of gym; tennis shoes only!
2. No balls other than basketballs or volleyballs to be used in the gym.
3. Earphones must be used with personal music devices.
4. No food or drink allowed on playing surface of gym.
5. No equipment other than basketballs or volleyballs may be used in the gymnasium without prior written
approval from the Athletic Director.
4
LESSEE ADDRESS
Street
City
State
LESSEE AGREEMENT
Beck Field House
1001 George Wallace Drive, Gadsden, AL 35902-0227
Phone: 256-549-8310
Fax: 256-549-8479
Zip
RENTAL FEE FOR BECK FIELD HOUSE GYMNASIUM $_
This Lease Agreement is made and entered into this
referred to as “LESSEE.”
day of
, by
, hereinafter
For other good and valuable consideration, GSCC leases to LESSEE, and LESSEE does hereby lease from GSCC subject to the terms and conditions hereinafter set forth, the
premises, hereinafter referred to as the “leased premises,” located at BECK FIELD HOUSE, located on the campus of GSCC, Gadsden, Alabama.
The term of this lease shall be the following date(s)
and
hours
.
LESSEE agrees to pay GSCC for the rental of Beck Field House Gym and two locker rooms the sum of $
B. Allen Hall, on the George Wallace Drive Campus of GSCC.
to the GSCC Business Office, located in James
LESSEE agrees that GSCC shall at all times, insofar as the leased premises are concerned, fully and promptly comply with all laws, ordinances, and regulations of any
government or lawful authority having jurisdiction of the leased premises. LESSEE further agrees to abide by all safety rules and regulations stated in the Information and
Rules Document, posted in Beck Field House or stated by security and/or the lifeguard on duty.
LESSEE agrees to permit no waste of the property but rather to take good care of the same, and LESSEE further agrees that at the expiration of the rental term, the LESSEE
will quit and surrender possession of Beck Field House Gym in as good condition as received by LESSEE.
GSCC shall not be liable for any damage to or destruction of property of the LESSEE on the leased premises, regardless of the cause of such damage or destruction. The
LESSEE shall place LESSEE’S property on the leased premises at the sole risk of the LESSEE.
LESSEE agrees to indemnify and hold GSCC harmless from any and all liabilities, damages, loss, costs and expenses arising out of third-party law suits, claims of injury to
persons or damage to property in connection with the activities held on the premises of Beck Field House Gym located on the campus of GSCC.
LESSEE understands and acknowledges that GSCC has no control over any activities held on the leased premises during the term of this LEASE AGREEMENT. LESSEE
releases and discharges all claims against GSCC and hereby assumes full responsibility for any injuries, damages, or losses that LESSEE or invitees of LESSEE may incur in
connection with said activities.
RULES AND REGULATIONS AGREEMENT
I, the lessee have received, understand, acknowledge, and agree to abide by and follow each of the rules listed on the Beck Field House Information and Rules document for
the complete duration of the lease term. I, the lessee, also agree to pay for any damages caused as a result of a violation of theses stated rules. I understand that a failure to
comply with the Rules may result in the eviction of my event and possible denial of future booking requests.
SECURITY PERSONNEL AGREEMENT
I, the lessee have contacted the GSCC Safety & Security Office and have scheduled security for my I understand that Beck Field House Gym will not be available for use
during my event if I have not scheduled security. I understand and acknowledge that if security personnel is not paid immediately on my arrival, that I, the lessee, all
invitees, patrons, groups, or organizations associated with my lease or otherwise, will not be permitted use of Beck Field House Gym until pay is provided.
RENTAL INFORMATION AGREEMENT
I, the lessee have filled out the RENTAL INFORMATION FORM and understand that the facility will be available based solely on the times and dates I have provided.
EQUIPMENT & SERVICE AGREEMENT
I, the lessee understand what staff and equipment is provided with my rental fee. I understand that some equipment and services must be paid for in addition to my rental fee.
I, the lessee, agree to pay for any fees for additional equipment or services requested for my event. I understand and acknowledge that if payment is not provided for
equipment rental, personnel, and/or other services, that I, the lessee, all invitees, patrons, groups, organizations associated with my lease or otherwise, will not be permitted
further use of Beck Field House until pay is provided.
LESSEE AGREEMENT: I, THE LESSEE UNDERSTAND, ACKNOWLEDGE AND AGREE TO ALL INFORMATION LISTED ON
THIS DOCUMENT AND I AGREE TO PAY FOR ALL FEES AND DAMAGES AS DETAILED ON THIS AND ALL
AFOREMENTIONED DOCUMENTS.
*** LESSEE SIGNATUE ***
On
_/
EVENT TITLE
On
/
ATHLETIC/HPR DIRECTOR
On
/
LESSEE NAME (PRINTED)
ORGANIZATION NAME
/
/
Through
_/
/
Beck Field House
Athletic Department
RENTAL INFORMATION FORM
Phone: 256-549-8310 Fax: 256-549-8479
Mailing Address:
Beck Field House, GSCC
P. O. Box 227
Gadsden, AL 35902-0227
Physical Address:
1001 George Wallace Drive
Gadsden, AL 35903
Please print or type this form and fax or mail to: Donice Snow at the mailing address above. Forms must be received within one week of a
verbal request to secure the reservation.
Base Rental for Gym Includes:
Gymnasium, Lobby (not concession stand), and two locker rooms
Rental Fees (See page 2 for weekly rates)
Class A:
Commercial (For-Profit) Organizations
Class B:
501(C))3 other than GSCC related groups (must provide copy of 501(C)3 Form returned with this form))
Class C:
Schools (PUBLIC OR PRIVATE K-12 INSTITUTIONS)
Pool or Gym:
Class A:
Class B:
Class C:
2 Hours
$100
$50
$50
4 Hours
$200
$75
$75
Each Additional Hour
$50
$15
$15
Classrooms (2 available)
$25
$25
$25
Equipment & Services Fees
A. Scoreboard/Clock Operator
B. P/A System Operator
C. Gymnastic/stunting Floor Mats
D. Vinyl Gym Floor Cover
*$15 per hour (2 hour minimum) Paid to individual—not the College
*$15 per hour (2 hour minimum) Paid to individual—not the College
$30 per event (7 available)
$30 per event
ORGANIZATION:
501(C)3 # (Non-profit only)
CONTACT PERSON:
NAME OF EVENT:
ADDRESS:
PHONE:
FAX:
ALT.PHONE:
EMAIL:
RENTAL CLASSIFICATION:
Commercial Event
Non-Profit 501c Organization
School
TYPE OF EVENT: (basketball game, volleyball game, cheerleading competition, swimming event, etc.)
Briefly describe your event:
RESERVATION IS NOT CONFIRMED UNTIL A LESSEE AGREEMENT HAS BEEN EXECUTED, PAYMENT IS RECEIVED, AND THIS FORM IS RETURNED.
Please fill out the Booking Chart form as accurately as possible. This information will be used to reserve facilities for your event.; you are responsible for scheduling and
paying any personnel required. You may book the Beck Field House Gymnasium for either 2 hours or 4 hours;; if additional hours are needed, add the appropriate additional
fees per hour. Enough time must be allowed to remove all persons and property from the facility after your event. If any person or property associated with your event is in
the facility past the designated closing time, the lessee will be billed for additional hours. Thank you for booking our facility. Please contact us should you have any
questions.
Is your event open to the public:
NO
YES
Estimated audience size:
Estimated participant size:
Beck Field House facilities are available for booking during the following hours:
Monday – Saturday from 8:00 A.M. until 10:00 P.M. and Sunday from 12:00 noon until 8:00 P.M.
The facility will not be open for more than twelve hours (consecutively or otherwise) on any given day.
6
BOOKING CHART: Please fill out the chart below completely based on the number of hours and days you would like to book. Add the
rental fees and equipment fees to obtain total fees due. Please call Donice Snow at 549-8311 should you have questions about completing
this chart.
Each numbered line (1-5) corresponds with the lower line of the same number.
Day
1
2
3
4
5
Day & Dates of Use::
List all dates booked.
Mon—MM/DD/YY)
Access to facility
requested at
(XX:XX a.m./p.m.)
Rental Fee per day
(See page 6 for daily rates)
Rental Length: (Total hours
each day)
Cardinal Room
Rental $25.00
(per day)
Classroom No. 140
Rental $25.00
(per day)
+
+
+
+
+
+
+
+
+
+
=
=
=
=
=
RENTAL FEE SUBTOTAL =
Please fill out the form below with all needed services and rental equipment to be paid to GSCC. Add these costs to Rental Fee Subtotal for Total Fees Due.
Additional Equipment & Services
(as listed on page 6)
Quantity
Rate
Facility vacated (lights
out, locked up) by:
(XX:XX a.m./p.m.)
Event begins at:
(XX:XX a.m./p.m.
Day
1
2
3
4
5
Type of Activity:
Basketball,, Swimming,
Cheerleading, Volleyball
(specify)
PAYMENT NOTICE:
LESSEE agrees to pay GSCC in the amount of
TOTAL FEES DUE to the GSCC Business Office, located in
James B. Allen Hall, on the George Wallace Drive Campus of
GSCC. Payment must be received at least 5 College business
days before your event to prevent cancellation.
X
X
X
X
X
SUBTOTAL:
Cost
=
=
=
=
=
RENTAL FEES:
EQUIPMENT & SERVICES:
TOTAL FEES DUE:
7
Attachment #2
Gadsden State Community College
GSCC ATHLETIC FIELDS
ATHLETIC DEPARTMENT
SOFTBALL FIELD RENTAL MANUAL
Athletic Fields
aAthletic Department
Phone: 256-549-8310
549-8479
Mailing Address:
Beck Field House, GSCC
P. O. Box 227
Gadsden, AL 35902-0227
1. Thoroughly read each page of this packet and contact us should you have any questions.
2. Complete and sign the Lessee Agreement Form and Rental Information Form. Mail these two forms at least
one week before your event to:
Donice Snow
Beck Field House
Gadsden State Community College
P. O. Box 227
Gadsden, Al 35903-0227
3. Contact Donice Snow at 256-549-8310 at least ten (10) days before your event to arrange for the set-up of
special equipment or services.
4. Contact the Gadsden State Community College Safety and Security Office at 256-549-8628 at least ten (10)
days prior to your event to arrange for event security, unless you have written approval from Dr. Jim
Prucnal, Dean of Financial and Administrative Services that security will not be required.
Returning these documents will streamline the event process and help to avoid difficulties.
CONTACT INFORMATION Donice Snow
Michael Cancilla
Stewart Davos
256-549-8310
256-549-8311
256-549-8603
QUICK FACTS
Physical Address:
1001 George Wallace Drive
Gadsden, AL 35903
On behalf of Gadsden State Community College Interim President, Dr. Helen McAlpine, we would like to
thank you for your interest in hosting an event on our campus. The campus provides four regulation softball fields
to serve our community. The College is located within a thirty-minute drive of over 350,000 potential patrons.
The softball fields are available for limited lease by the community as outlined in the following pages of this
packet. We sincerely hope that your event is a great success. Please contact us should you have questions or
comments regarding our facility. Please follow the steps below in order to secure the use of the softball field/s:
Administrative Assistant in Beck
Athletic & HPR Director
GSCC Safety & Security Director
Fax: 256-
Softball Fields
1. One collegiate regulation size softball field.
2. Three regulation size slow-pitch fields available.
3. Balls/equipment not provided for lease.
4. Scoreboards available.
5. Field lighting available.
6. Temporary fencing for one additional field available.
[email protected]
[email protected]
[email protected]
2
ATHLETIC FIELDS RENTAL POLICIES & REGULATIONS
1.
Reservations for the softball fields are to be made through the Administrative Assistant in Beck Field House: Phone
(256) 549-8310.
2.
Reservations are to be made at least fifteen days (15) days prior to the event.
3.
Applicants must read and agree to abide by the attached Information and Rules for GSCC Athletic Fields.
4.
RESERVATIONS WILL NOT BE CONFIRMED UNTIL A LESSEE AGREEMENT HAS BEEN EXECUTED AND
PAYMENT FOR THE RENTAL FEE HAS BEEN RECEIVED BY THE GSCC BUSINESS OFFICE.
5.
The Lessee Agreement form should be completed, signed, and mailed to:
Donice Snow
Beck Field House
Gadsden State Community College
P. O. Box 227
Gadsden, AL 35902-0227
6.
CHECKS SHOULD BE MADE PAYABLE TO Gadsden State Community College and mailed to Business Office, Gadsden
State Community College, P. O. Box 227, Gadsden, AL 35902-0227 at least five (5) College business days prior to the event.
7.
In case of cancellation, a 75% REFUND will be made if the college is notified 72 hours prior to the event.
8.
Only softball related events will be allowed. In case of inclement weather, use of fields will be determined by GSCC. If use of the
scoreboards/P.S. system is required for the event, the Lessee must select a scoreboard and/or P.A. system operator from the list
provided by Donice Snow. Payment for these individuals is the responsibility of the Lessee.
9.
The Lessee must contact the GSCC Safety and Security Office to schedule a security officer for the event unless the Lessee has
obtained written approval from Dr. Jim Prucnal that security will not be necessary. Payment for security is the responsibility of
the Lessee and must be paid immediately upon arrival for the event. GSCC reserves the right to assign additional Security at the
expense of the Lessee.
Rental Fees for the Softball Fields: Class A:
Commercial (For-Profit Organizations)
Class B:
501(C)3 Non-Profit Organizations other than those affiliated with GSCC (MUST PROVIDE COPY OF 501(C)3 Form
RETURNED WITH THIS FORM)
Class C:
Schools (PUBLIC OR PRIVATE K-12 INSTITUTIONS) * and GSCC coaches
Class A:
Class B:
Class C:
2 Hours
$50
$25
$20
4 Hours
$100
$40
$30
Day
$200
$60
$50
*The fee will be eliminated for competition (approved by the administration) and only the required proper insurance coverage will be
required. The rates will apply for approved instructional camps for area youth.
Weekly Rental Fees for the Softball Fields (Monday – Friday) Class A
Weekly Rate:
$500
Class B Weekly Rate:
$250
Class C Weekly Rate: **$250
**GSCC Coaches, Instructors and Schools (Public or Private K-12 Institutions) that are approved by the administration to conduct
instructional camps for area youth will receive the Class C Weekly rate.
**Softball field use by the City of Gadsden is covered under a separate contract agreement.
3
INFORMATION AND RULES FOR
GSCC ATHLETIC FIELDS
General Information:
Softball Fields
1. One collegiate regulation size softball field.
2. Three regulation size slow-pitch fields available.
3. Balls/equipment not provided for lease.
4. Scoreboards available.
5. Field lighting available.
6. Temporary fencing for one additional field available.
.
General Rules:
1. No smoking or use of tobacco products will be allowed at GSCC Athletic Fields.
2. Defacing or removal of GSCC property will lead to immediate dismissal from the GSCC campus. Any
damage to GSCC property during the leased period will require that the LESSEE pay for repair or
replacement as necessary.
3. Outside grills of any kind are prohibited.
4. No one is allowed in the tower, equipment rooms, concession stand, offices, or any other part of the facility
unless so stated in the Lessee Agreement.
Athletic Field Rules
1. Softball related events only.
2. No hitting balls into fences.
3. No food or gum on fields.
4. Scoreboards and PA system must be handled professionally.
5. No fans or other electrical devices allowed.
6. No field maintenance without the consent of the GSCC head softball coaches.
7. Lessee is responsible for trash clean-up in dugouts and bleacher areas.
4
LESSEE ADDRESS
LESSEE AGREEMENT
GSCC Athletic Fields
Phone: 256-549-8310
Street
City
1001 George Wallace Drive, Gadsden, AL 35902-022 7 State
Fax: 256-549-8479
Zip
RENTAL FEE FOR GSCC ATHLETIC FIELDS SOFTBALL $
This Lease Agreement is made and entered into this
referred to as “LESSEE.”
day of
, by
, hereinafter
For other good and valuable consideration, GSCC leases to LESSEE, and LESSEE does hereby lease from GSCC subject to the terms and conditions hereinafter set forth, the
premises, hereinafter referred to as the “leased premises,” located at GSCC ATHLETIC FIELDS, located on the campus of GSCC, Gadsden, Alabama.
The term of this lease shall be the following date(s)
LESSEE agrees to pay GSCC for the rental of Softball Fields the sum of $
Wallace Drive Campus of GSCC.
and
hours
to
.
the GSCC Business Office, located in James B. Allen Hall, on the George
LESSEE agrees that GSCC shall at all times, insofar as the leased premises are concerned, fully and promptly comply with all laws, ordinances, and regulations of any
government or lawful authority having jurisdiction of the leased premises. LESSEE further agrees to abide by all safety rules and regulations stated in the Information and
Rules Document, posted at GSCC Athletic Fields or by security.
LESSEE agrees to permit no waste of the property but rather to take good care of the same, and LESSEE further agrees that at the expiration of the rental term, the LESSEE
will quit and surrender possession of GSCC Athletic Fields in as good condition as received by LESSEE.
GSCC shall not be liable for any damage to or destruction of property of the LESSEE on the leased premises, regardless of the cause of such damage or destruction. The
LESSEE shall place LESSEE’S property on the leased premises at the sole risk of the LESSEE.
LESSEE agrees to indemnify and hold GSCC harmless from any and all liabilities, damages, loss, costs and expenses arising out of third-party law suits, claims of injury to
persons or damage to property in connection with the activities held on the premises of GSCC Athletic Fields located on the campus of GSCC.
LESSEE understands and acknowledges that GSCC has no control over any activities held on the leased premises during the term of this LEASE AGREEMENT. LESSEE
releases and discharges all claims against GSCC and hereby assumes full responsibility for any injuries, damages, or losses that LESSEE or invitees of LESSEE may incur in
connection with said activities.
RULES AND REGULATIONS AGREEMENT
I, the lessee have received, understand, acknowledge, and agree to abide by and follow each of the rules listed on the Athletic Fields Information and Rules document for the
complete duration of the lease term. I, the lessee, also agree to pay for any damages caused as a result of a violation of theses stated rules. I understand that a failure to
comply with the Rules may result in the eviction of my event and possible denial of future booking requests.
SECURITY PERSONNEL AGREEMENT
I, the lessee have contacted the GSCC Safety & Security Office and have scheduled security for my event unless I have a written agreement from Dr. Prucnal that security
will not be necessary. I understand that the GSCC Athletic Fields will not be available for use during my event if I have not scheduled security. I understand and
acknowledge that if security personnel is not paid immediately on my arrival, that I, the lessee, all invitees, patrons, groups, or organizations associated with my lease or
otherwise, will not be permitted use of GSCC Athletic Fields until pay is provided.
RENTAL INFORMATION AGREEMENT
I, the lessee have filled out the RENTAL INFORMATION FORM and understand that the facility will be available based solely on the times and dates I have provided.
EQUIPMENT & SERVICE AGREEMENT
I, the lessee understand what staff and equipment is provided with my rental fee. I understand that some equipment and services must be paid for in addition to my rental fee.
I, the lessee, agree to pay for any fees for additional equipment or services requested for my event. I understand and acknowledge that if payment is not provided for
equipment rental, personnel, and/or other services, that I, the lessee, all invitees, patrons, groups, organizations associated with my lease or otherwise, will not be permitted
further use of GSCC Athletic Fields until pay is provided.
LESSEE AGREEMENT: I, THE LESSEE UNDERSTAND, ACKNOWLEDGE AND AGREE TO ALL INFORMATION LISTED ON
THIS DOCUMENT AND I AGREE TO PAY FOR ALL FEES AND DAMAGES AS DETAILED ON THIS AND ALL
AFOREMENTIONED DOCUMENTS.
*** LESSEE SIGNATUE ***
On
_/
EVENT TITLE
On
/
ATHLETIC/HPR DIRECTOR
On
/
LESSEE NAME (PRINTED)
ORGANIZATION NAME
/
Through
/
_/
_/
5
GSCC Athletic Fields
Athletic Department
RENTAL INFORMATION FORM
Phone: 256-549-8310 Fax: 256-549-8479
Mailing Address:
Beck Field House, GSCC
P. O. Box 227
Gadsden, AL 35902-0227
Physical Address:
1001 George Wallace Drive
Gadsden, AL 35903
Please print or type this form and fax or mail to: Donice Snow at the mailing address above. Forms must be received within one week of a
verbal request to secure the reservation.
Base Rental Per Field Includes:
Softball Field (not concession stand), and restrooms
Rental Fees (See page 2 for weekly rates)
Class A:
Commercial (For-Profit) Organizations
Class B:
501(C)) 3 other than GSCC related groups (must provide copy of 501(C) 3 Form returned with this form))
Class C:
Schools (PUBLIC OR PRIVATE K-12 INSTITUTIONS)
Field
2 Hours
4 Hours
Class A:
$50
$100
Class B:
$25
$40
Class C:
$20
$30
Equipment and services fees (please see back page)
ORGANIZATION:
CONTACT PERSON:
NAME OF EVENT:
ADDRESS:
RENTAL CLASSIFICATION:
501(C)3 # (Non-profit only)
PHONE:
Day
$200
$60
$50
FAX:
Commercial Event
ALT.PHONE:
Non-Profit 501c Organization
EMAIL:
School
TYPE OF EVENT: (softball game)
Briefly describe your event:
RESERVATION IS NOT CONFIRMED UNTIL A LESSEE AGREEMENT HAS BEEN EXECUTED, PAYMENT IS RECEIVED, AND THIS FORM IS RETURNED.
Please fill out the Booking Chart form as accurately as possible. This information will be used to reserve facilities for your event; you are responsible for scheduling and
paying any personnel required. You may book the GSCC Athletic Fields for either 2 hours or 4 hours; if additional hours are needed, add the appropriate additional fees per
hour. Enough time must be allowed to remove all persons and property from the facility after your event. If any person or property associated with your event is in the
facility past the designated closing time, the lessee will be billed for additional hours. Thank you for booking our facility. Please contact us should you have any questions.
Is your event open to the public:
NO
YES
Estimated audience size:
Estimated participant size:
GSCC Athletic Fields are available for booking during the following hours:
Monday – Saturday from 8:00 A.M. until 10:00 P.M. and Sunday from 12:00 noon until 8:00 P.M.
6
BOOKING CHART: Please fill out the chart below completely based on the number of hours and days you would like to book. Please
call Donice Snow at 549-8311 should you have questions about completing this chart.
Each numbered line (1-5) corresponds with the lower line of the same number.
Day
1
2
3
4
5
Rental Fee per day
(See page 6 for daily rates)
Rental Length: (Total hours
each day)
+
+
+
+
+
+
+
+
+
+
=
=
=
=
=
RENTAL FEE SUBTOTAL =
Please fill out the form below with all needed services and rental equipment to be paid to GSCC. Add these costs to Rental Fee Subtotal for Total Fees Due.
Additional Equipment & Services
(as listed on page 6)
Quantity
Rate
Facility vacated (lights
out, locked up) by:
(XX:XX a.m./p.m.)
Event begins at:
(XX:XX a.m./p.m.
Access to facility
requested at
(XX:XX a.m./p.m.)
Day
1
2
3
4
5
Type of Activity:
Softball
Day & Dates of Use::
List all dates booked.
Mon—MM/DD/YY)
PAYMENT NOTICE:
LESSEE agrees to pay GSCC in the amount of
TOTAL FEES DUE to the GSCC Business Office, located in
James B. Allen Hall, on the George Wallace Drive Campus of
GSCC. Payment must be received at least 5 College business
days before your event to prevent cancellation.
X
X
X
X
X
SUBTOTAL:
Cost
=
=
=
=
=
RENTAL FEES:
EQUIPMENT & SERVICES:
TOTAL FEES DUE:
7
Attachment #3
Gadsden State Community College
GSCC EAST BROAD AUDITORIUM
AUDITORIUM
AUDITORIUM RENTAL MANUAL
Attachment #3
EAST BROAD CAMPUS AUDITORIUM RENTAL POLICIES AND PROCEDURES
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
All reservations are to be made through the Technical Education Office, phone (256) 549-8643.
Reservations are to be made at least fourteen (14) days prior to the event.
Reservations will not be confirmed until lease is signed and rent paid.
In case of cancellation, a 75% refund will be made if the college is notified 72 hours prior to the event.
“Afternoon/Evening” rates are based on a five (5) hour maximum rental. “All Day and Evening” rates are
based on a twelve (12) hour maximum rental. Any variations in these time periods must be arranged through
the Office of Technical Education.
ALL Evening rentals require mandatory security ($20.00 per hour with a minimum of 4 hours). Check
must be made payable to the officer and is required at time of rental payment.
Checks should be made payable to Gadsden State Community College and mailed to the Angela Ross,
Administration Building, East Broad Campus, GSCC, P O Box 227, Gadsden, Alabama 35902-0227.
Security for all events will be the responsibility of the lessee and must be approved by GSCC Chief of Security.
GSCC reserves the right to assign additional security at the expense of Lessee when needed.
No tape (of any kind), pins, staples, nails or other fastening devices may be used on structural surfaces in the
lobby or Auditorium.
GSCC is a smoke-free environment.
No alcohol, drugs, etc. will be allowed on the premises at any time.
No weapons of any kind will be allowed on the premises at any time.
It is impossible to list all the costs that may arise when planning an event. Any additional costs will be
determined when arrangements for an event are finalized with GSCC management.
Rental rates listed below are for East Broad Auditorium only. All activities are restricted to this area.
FEE SCHEDULE *
BOOKING
Afternoon (5 hours maximum)
$225.00
per day
Evening (5 hours maximum)
$225.00 per day/$20 an hour
mandatory GSCC
Security/4 hour min.
CLASS A EVENTS
$200.00
per day
Multiple Days (5 hours maximum)
$250.00
per day
All Day (12 hours maximum)
Evening (12 hours maximum)
$250.00 per day/$20 an hour
mandatory GSCC
Security/4 hour min.
Multiple Days (12 hours maximum)
$220.00
per day
CLASS B EVENTS
$150.00
per day
$150.00 per day/$20 an
hour mandatory GSCC
Security/4 hour min.
$125.00
per day
$175.00
per day
$175.00 per day/$20 an hour
mandatory GSCC
Security/4 hour min.
$160.00
per day
$100.00
per day
Clean-up Fee: $75.00
Additional Information: Seated event Capacity 150 max
Non-seated Event capacity 180 max
Example of Events:
Class A Events
Commercial (for profit) events.
Class B Events
Non-profit organizations. (Must present tax exempt certificate.)
Class C Events
Public/Community events. (Excludes Commercial and Non-Profit Organizations)
Class D Events
Educational Institutions
No charge
No charge
$125.00 per day/$20 an hour mandatory GSCC
Security/4 hour min.
* Additional/Optional fees: Setup Fee: $50.00
No charge
$75.00
per day
$100.00 per day/$20 an hour mandatory GSCC
Security/4 hour min.
$125.00
per day
CLASS D
EVENTS
CLASS C EVENTS
No charge
No charge
$115.00
per day
No charge
Attachment #3
.
EAST BROAD CAMPUS AUDITORIUM/OUTSIDE CAMPUS
RENTAL LEASE AGREEMENT
This LEASE AGREEMENT is made and entered into this
day of
between GADSDEN STATE COMMUNITY COLLEGE hereinafter referred to as “GSCC” and
_, 20
_, by and
_
, hereinafter referred to as “LESSEE”.
For other good and valuable consideration, GSCC leases to LESSEE, and LESSEE does hereby lease from GSCC,
subject to the terms and conditions hereinafter referred to as the “leased premises”, located
,
Gadsden, Alabama.
The term of this lease shall be
on
LESSEE agrees to permit no waste of the property but rather to take good care of the same and LESSEE further agrees that at the
expiration of the rental term, the LESSEE will quit and surrender possession of the leased premises in as good condition as received by
LESSEE, reasonable wear and tear expected.
GSCC shall not be liable for any damage to or destruction of property of the LESSEE on the leased premises, regardless of the
cause of such damage or destruction. The LESSEE shall place LESSEE’S property on the leased premises at the sole risk of the LESSEE.
LESSEE agree to indemnify and hold GSCC harmless from any and all liabilities, damages, loss costs and expenses arising out of
third party law suits, claims of injury to persons or damage to property in connection with the activities held on the premises of GADSDEN
STATE COMMUNITY COLLEGE.
LESSEE understands and acknowledges that GSCC has no control over any activities held on the leased premises during the term
of this LEASE AGREEMENT. LESSEE releases and discharges all claims against GSCC and hereby assumes full responsibility for any
injuries, damages or losses that LESSEE or invitees of LESSEE may incur in connection with said activities.
LESSEE shall not assign this LEASE AGREEMENT without the prior written consent of GSCC.
LESSEE has fully and completely read this LEASE AGREEMENT and the policies and procedures on the back side
of this Lease Agreement and understands the terms used herein, and the consequences thereof.
Dated this
day of
, 20_
.
LESSEE:
GADSDEN STATE
COMMUNITY COLLGE
Name
Address
City
, at such place as
LESSEE agrees that GSCC shall at all times, insofar as the leased premises are concerned, fully and promptly comply with all
laws, ordinances, and regulations of any government or lawful authority having jurisdiction of the leased premises.
commencing
at
,
20
(a.m. p.m.),
LESSEE agrees to pay to GSCC as rent for the leased premises the sum of $
GSCC shall designate.
_,
(a.m., p.m.), on
_, and ending at
_, 20
.
BY:
Home Phone
Work Phone
Signature
Witness
State
Zip
Attachment #4
Gadsden State Community College
GSCC WALLACE HALL
AUDITORIUM
AUDITORIUM RENTAL MANUAL
Wallace Hall Fine Arts Center | www.wallacehall.org | 256.549.8325
Mailing Address:
Wallace Hall, GSCC
P.O. Box 227
Gadsden, AL 35902-0227
Physical Address:
1001 George Wallace Drive
Gadsden, AL 35903
On behalf of Gadsden State Community College Interim President, Dr. Helen McAlpine, we
would like to thank you for your interest in hosting an event on our campus. The Wallace Hall Fine
Arts Center houses one of the largest theatre venues in Alabama and is within a thirty-minute drive of
over 350,000 potential patrons. It is our hope that your event is a great success, and please contact
us should you have any questions or comments regarding our facility. Please follow the steps below in
order to secure the use of Wallace Hall Fine Arts Center.
1. Thoroughly read each page of this packet and contact us should you have any questions.
2. Complete and sign the Lessee Agreement Form and the Rental Information Form.
Mail all these forms at least one week before your event to:
June Bearden
GSCC
P.O. Box 227
Gadsden, AL 35902-0227
3. Contact the Stage Manager at 256-549-8475 at least ten days (10) days before your event to arrange
for set-up of equipment.
4. Contact the Gadsden State Community College Safety & Security Office (256-549-8614) at least 10
days prior to your event to arrange for event security, as this is a requirement for all events.
5. Rental fees must be paid in full in the GSCC Business Office, located in James B. Allen Hall, on the
George Wallace Drive Campus of GSCC. Payment must be received at least 3 College Business Days
before your event to prevent cancellation.
Returning these documents in a timely fashion will streamline the event process and help to avoid
difficulties.
CONTACT INFORMATION
Booking Manager
Stage Manager
Fine Arts Division Chair
GSCC Safety & Security
June Bearden
Mario Gallardo
Stewart Davis
256.549.8325
256.549.8475
256.549.8395
256.549.8603
Quick Facts:
Capacity: 1,205 (827 downstairs/ 378 balcony),
Stage Dimensions 40’ wide x 20’ high x 30’ deep
Specific technical specifications are available upon request.
[email protected]
[email protected]
RENTAL INFORMATION FORM
Wallace Hall Fine Arts Center | www.wallacehall.org | 256.549.8325
Mailing Address:
Wallace Hall, GSCC
P.O. Box 227
Gadsden, AL 35902-0227
Physical Address:
1001 George Wallace Drive
Gadsden, AL 35903
Please complete both sides of this form (print or type) and fax or mail to the address above. Forms must be received
within one week of a verbal request to secure a reservation.
Base Rental Fee Includes:
Base Rental Fee Does NOT Include:
Basic Lighting (Amber Stage Wash)
Basic Sound Equipment (Six wired microphones)
1 GSCC Stage Technician (Two are typically required)
6 Folding Tables
Auditorium, Dressing Room, & Lobby
Classroom Space
Security
Additional Technical Staff
Wireless Microphones, Moving Lights, Projection Sys.
Pianos (digital or otherwise)
or additional rental hours
Rental Fees
Class A:
Class B:
Class C:
Commercial (For-Profit) Organizations (INCLUDES ALL PERFORMING ARTS/DANCE SCHOOLS)
501c3 Non-Profit Organizations (MUST PROVIDE COPY OF 501c3 Form RETURNED WITH THIS FORM)
Schools (PUBLIC OR PRIVATE K-12 INSTITUTIONS)
6 Hours
12 Hours
$700
$550
$400
Class A: $550 Class B: $400 Class C: $250 Additional Hours
$300
$250
$200
Classrooms (2 aval.)
$25
$25
$25
Choral Room
$25
$25
$25
Equipment & Services Fees
A. Moving Light Package & Basic Programming (6 lights & 60 cues)
$250
B. Wireless Handheld (9v alkaline batteries not provided) (6 available)
$4.00 (per day)
C. Wireless Lavalier (9v alkaline batteries not provided) (4 available)
$4.00 (per day)
Only eight (8) wireless microphones (of any type) may be used per event.
D. Projection System with VCR or DVD
$30.00 (per day)
E. Spotlight (2 available)
$15.00 (per day)
F. Spotlight Operator
$10.00 per hour (4 hour minimum)
G. Stage Technician
$10.00 per hour (6 hour minimum)
H. Fly System Operator
$10.00 per hour (4 hour minimum)
ORGANIZATION:
501c # (Non-profit only)
CONTACT PERSON:
NAME OF EVENT:
ADDRESS:
PHONE:
CITY:
FAX:
_ALT.PHONE
STATE:
_ZIP:
EMAIL:
RENTAL CLASSIFICATION:
□Commercial Event
□Non-Profit501c Organization □ School
TYPE OF EVENT (musical concert, comedy, play, recital, lecture, etc.):
Briefly describe your event:
RESERVATION IS NOT CONFIRMED UNTIL A LESSEE AGREEMENT HAS BEEN EXECUTED, PAYMENT IS RECEIVED AND THIS FORM IS RETURNED.
Please fill out the form (on back) as accurately as possible. We use this information to schedule staffing for your event and also to list it on
our website to provide more exposure to your event. You may book Wallace Hall Fine Arts Center for six or twelve hours. Enough time
must be allowed to remove all persons and property from the facility after your event. If any person or property associated with your event
is in the facility past the designated closing time, the lessee will be billed for additional hours. Wallace Hall Staff are to be provided with 15
minute breaks every three (3) hours and 30 minute breaks every six (6) hours. During these breaks, all onstage activity must cease.
Please contact us should you have any questions and thank you for booking our facility.
Is your event open to the public?
NO
Do you want your event listed on our website?
NO_
YES
_YES
Estimated audience size:
If yes, what number should people call for more information?
Please list event requirements and/or special needs (wheelchair lift, audio support, fly system, CD/cassette players, projection system, etc…):
Wallace Hall is only available for booking during the following hours:
Mondays – Thursdays from 8:00 A.M. until 10:00 P.M.
Friday – Saturdays from 8:00 A.M. until 12:00 Midnight
Sundays from 12:00 noon until 12:00 midnight
The facility will not be open for more than twelve hours (consecutively or otherwise) in any given day.
BOOKING CHART
Please fill out this form completely based on the number of days you would like to book. Add up
the rental fees, equipment fees & staff fees to obtain total fees due. Please contact the Booking
Manager or Stage Manager should you have any questions about completing this form.
Each numbered line (1-5) corresponds with lower line of the same number.
Day
1
2
3
4
5
Day & Dates of Use*:
List all dates booked.
Include set-up/tear-down
Dates
(Mon – MM/DD/YY)
Event ends*
at:
(XX:XX
a.m./p.m.)
Venue vacated*
(lights out, locked
up) by:
(XX:XX a.m./p.m.)
Rental
Length
(6 or
12 hours)
Rental Fee
A / B / C
6 hrs: $550 / $400 / $250
12 hrs: $700 / $550 / $400
Choral Room
Rental
$25.00
(per day)
Large
Classroom
Rental
$25.00
(per day)
Small
Classroom
Rental
$25.00
(per day)
Total Rental Fees
+
+
+
=
+
+
+
=
+
+
+
=
+
+
+
=
+
+
+
=
RENTAL FEE SUBTOTAL
Please fill out this form with all needed services and rental equipment. Add up costs of all requested equipment and services and total.
Additional Equipment &
Services (as listed on front)
Event
begins*
at:
(XX:XX
a.m./p.m.)
Access to
venue
requested* at:
(XX:XX
a.m./p.m.)
Day
1
2
3
4
5
Type of Activity:
Set-up, Rehearsal, Tech,
Recording, Performance,
Reception, or other
(specify)
Quantity
PAYMENT NOTICE:
LESSEE agrees to pay GSCC in the amount of
TOTAL FEES DUE to the GSCC Business Office, located
in James B. Allen Hall, on the George Wallace Drive
Campus of GSCC. Payment must be received at least 3
College Business Days before your event to prevent
cancellation.
Rate
X=
X=
X=
X=
X=
X=
SUBTOTAL:
Cost
RENTAL FEES:
EQUIPMENT & SERVICES:
+
TOTAL FEES DUE:
=
_
Attachment #5
Gadsden State Community College
CHEROKEE CENTER
ARENA AND KITCHEN
RENTAL MANUAL
1|P a ge
Revised 9/20/10
Gadsden State Community College
Cherokee Center and Arena
801 Cedar Bluff Road, Building A
Centre, AL 35960
(T) 256-927-8455
(F) 256-927-2768
Email:
[email protected]
LEASE AGREEMENT FORM
THIS AGREEMENT, made and entered this
day of
_, 20
by and between Cherokee County Chamber of
Commerce {CCCoC - Booking Manager} and Gadsden State Community College {GSCC - Owner}, hereinafter called LESSOR and
hereinafter called LESSEE.
The LESSOR, in consideration of all the terms, conditions and fees hereinafter expressed, hereby grants a Lease for the use of the
GSCC Cherokee Center and Arena {the “premises”}. The term for the lease shall be for the following date(s)
The LESSEE agrees to pay GSCC Business Office the sum of $
as rent for use of the facilities.
.
This Lease Agreement shall have no force and effect whatsoever unless and until it has been executed by the LESSOR and the LESSEE,
and by its execution, LESSEE covenants and agrees that it will faithfully perform and abide by each and every term, condition, and
limitation of this Lease Agreement, each of which shall be a condition subsequent to the continuance in effect of this Lease Agreement.
LESSEE agrees that GSCC shall at all times, insofar as the leased premises are concerned, fully and promptly comply with all laws,
ordinances, and regulations of the government or lawful authority, having jurisdiction of the leased premises.
I, the LESSEE have received, understand, acknowledge and agree to abide by and follow the terms and conditions specified on this and
all other Lease Usage Forms for the complete duration of the lease term. I understand that a failure to comply with the GSCC Cherokee
Center and Arena Policies and Regulations may result in the eviction of my event and possible denial of future booking requests.
LESSEE:
CHEROKEE COUNTY CHAMBER OF COMMERCE:
Name
Booking Manager
Organization
Date
Event Title
LESSOR:
Signature
Date
GSCC Cherokee
Date
TERMS AND CONDITIONS
1.
Booking Reservations. All bookings of Gadsden State Cherokee Center and Arena shall be handled by CCCoC Booking Manager
(256) 927-8455. No use of facilities is permitted until the signed lease is executed by both parties. The LESSEE agrees not to
sublet or transfer the rights or privileges under an approved lease to any other individual, group, or organization. Facility use fees
shall be paid to the college business office within 10 business days of the event to prevent cancellation. The premises shall be
leased on a first-come, first-serve basis.
Initial
2.
Conditions of Use. LESSEE agrees that activities during the lease term shall be limited to the purpose stated on the Lease
Information Form and no other purpose whatsoever. The facility will be available based solely on the times provided. Enough time
must be allowed to remove all persons and property from the facility after my event or LESSEE may be billed for additional hours.
LESSEE agrees to permit no waste of the property but rather to take good care of the same. At expiration of the lease term, the
LESSEE will quit and surrender possession of GSCC Cherokee Center in as good condition as received by LESSEE, reasonable
wear and tear expected. College officials or designated employees shall not be refused admittance to any function held on premises.
Initial
2|P a ge
Revised 9/20/10
3.
Signs and Decorations. No person will be allowed to secure anything to the floor, walls, chairs, ceiling, scoreboards and/or any
other surface by use of nails, screws, bolts, staples, any form of glue/adhesive, tape and/or anything else that might cause damage.
Nothing may be secured to the glass doors and windows without approval from the CCCoC Booking Manager. No decorations or
signs are allowed on the building exterior or side walk. The Booking Manager must approve any scenery, backdrops, theatrical
cloths, set-pieces, theatrical equipment, foggers, hazers, snow-machines, bubble machines and/or any other items to be attached to
any rigging equipment in the facility. It is not the responsibility of GSCC/CCCoC staff to load-in, set-up, take-down any sets,
props, and/or equipment brought into the facility by the LESSEE or otherwise. No construction or painting is allowed inside the
arena other than that which is required to install previously constructed scenery, properties, or lighting equipment.
Initial
4.
Damages. LESSEE is financially responsible and agrees to pay for any damages to the premises caused as a result of a violation of
stated policies and regulations. The LESSEE will pay for repair for all damages done to the arena floor during an event.
Initial
5.
Equipment and Facility Access. Before, during and after events, only GSCC Staff or designee, teams, team staff/sponsors and
coaches are permitted on the arena floor and locker rooms. Parents, fans and guests must remain in the seating area or in the lobby.
No person may be supported from any overhead rigging or support regardless of proposed use. No food and/or drink may be
permitted on the arena floor without the permission of the Booking Manager.
Initial
6.
LESSEE’s Property. CCCoC and GSCC shall not be liable for any damage to or destruction or property of the LESSEE on the
leased premises, regardless of the cause of such damage or destruction. The LESSEE shall place LESSEE’s property on the leased
premises at the sole risk of the LESSEE.
Initial
7.
INDEMNITY and RELEASE OF LIABILITY. LESSEE agrees to indemnify and hold CCCoC and GSCC harmless from any
and all liabilities, damages, loss costs and expenses arising out of third-party law suits, claims of injury to persons or damage to
property in connection with the activities held on the premises of the Gadsden State Cherokee Campus. LESSEE understands and
acknowledges that CCCoC and GSCC have no control over any activities held on the leased premises during the term of this
LEASE AGREEMENT. LESSEE releases and discharges all claims against CCCoC and GSCC and herby assumes full
responsibility for any injuries, damages or losses that LESSEE or invitees of LESSEE may incur in connection with said activities.
Initial
8.
LIABILITY INSURANCE. All external organizations with the exception of official departments of service area government,
local, state, federal and Alabama Community College System officials are required to submit proof of insurance at LESSEE’s
expense. Gadsden State Community College is to be included as additional insured as respect to the activity covered by the
certificate. Insurance Certificate must be provided for reservations to be approved and confirmed (upon payment of facilities use
fee to the College Business Office, execution, and delivery of lease). All insurance coverage must be written with insurance
companies authorized to do business in the service areas. All insurance certificates are subject to the approval of Gadsden State
Community College. Insurance requirements are as follows:
Commercial General Liability:
Bodily Injury and Property Damage - Combined Single Limit $1,000,000
Products Liability (if food will be served) - Combined Single Limit $1,000,000
Automobile Liability:
Limit of Liability – $1,000.000 – this coverage should be included if vehicles of the sponsoring organization will be
on premises.
Workers Compensation: Statutory Coverage in accordance with workers compensation laws of the State of Alabama for
employees of the LESSEE working on the premises.
Initial
9.
Equipment and Services. LESSEE understands what equipment is provided with lease and agrees that some equipment and
services must be paid for in addition to lease fees. LESSEE agrees and acknowledges that if payment is not provided for equipment
leased, personnel and/or other services that the LESSEE, all invitees, patrons, groups, and organizations associated with my lease or
otherwise, will not be permitted further use of GSCC Cherokee Center and Arena.
Initial
10. LESSEE Losses. GSCC/CCCoC will not be responsible for losses incurred by the LESSEE due to failure of systems operated by
the College/Chamber, including but not limited to: lighting systems, sound systems, video systems, air-conditioning, heating, water
and/or power.
Initial
11. Cleaning of Facility. The LESSEE is responsible for cleaning the facility and equipment after an event in accordance with
guidelines provided by the Booking Manager. The CCCoC will inspect the leased area after each event to ensure that it is cleaned to
standard. If rooms do not meet inspection, LESSEE will be notified; if additional cleaning is required, LESSEE will be responsible
for any and all fees incurred.
Initial
12. Security. ANY USER OF THE ARENA MUST CONTACT AND USE GSCC SECURITY PERSONNEL FOR ALL EVENTS. If
not properly scheduled with GSCC Security, the Cherokee Center and Arena will not be available for use. In the event GSCC
3|P a ge
Revised 9/20/10
determines that security for an event is inadequate it may terminate the event or provide additional security at the cost of the
LESSEE. GSCC reserves the right to terminate an event if public safety is comprised in any way. GSCC has authority over any
event activity inside the premises. Security personnel must be paid immediately upon arrival to the facility or the LESSEE, patrons,
groups, and organizations associated with the lease or otherwise will not be permitted use of the Cherokee Center and Arena until
pay is provided.
Initial
13. Kitchen Usage. A ServSafe® certified individual must be on-site for the complete rental period for any event requiring the use of
the kitchen for food preparation. Kitchen-specific policies and procedures as well as cleaning guidelines are required for kitchen
rentals. In addition, all renters must comply with ServeSafe® and Alabama Department of Public Health policies for food service.
Initial
14. LESSEE/Attendee Conduct. All persons inside the facility must be properly attired with shoes and a shirt. Children are not to be
allowed to run and play inside the facility at any time. No person will be allowed to throw any object or substance. Firearms or
weapons of any kind are strictly prohibited. Alcoholic beverages or illegal drugs are strictly prohibited. Any person under the
influence of alcoholic beverages or illegal drugs shall be denied the opportunity to participate in any event or to be present on the
premises. No outside food or drink will be allowed. No smoking will be permitted in any areas of the facility.
Initial
15. Cancellation Policy. Any group wishing to cancel a Lease Agreement may do so but a charge of 25% of the total fee will be
assessed if notice is given to the Booking Manager within 2 weeks of the event. Any group not giving the proper notice will be
charged the full amount of the lease.
Initial
16. Non-Discrimination. The LESSEE agrees that there will be no discrimination in the use of this building regarding race, color,
disability, sex, handicap, religion, creed, national origin, or age. Approximately 20 seats will be reserved by our staff on the ground
floor of the arena for disabled persons. If these seats are not being used at ten (10) minutes before the event begins, they will be
opened for use by others. Any seating reservations done by someone other than the Booking Manager will be removed. No
exceptions will be made.
Initial
17. Fire Codes & Safety: All Fire and safety codes are strictly observed and enforced. The maximum seating capacity of GSCC
Cherokee Center Arena is 3,000. Tickets shall not be sold in excess of this number, nor shall additional seats be placed in the
auditorium. No exhibit booths, tables, stands and/or lobby decorations may block any exit door or path of egress in the facility. No
use of pyrotechnics, fireworks and/or any open flame will be permitted in any circumstances. LESSEEs are expected to maintain a
safe working environment at all times.
Initial
18. Severe Weather. In the event of severe weather, the Booking Manager will inform the public of emergency procedures. GSCC or
the CCCoC may not be held responsible for delays, injuries and/or damages caused by severe weather, power outages and/or other
utility/equipment/failures.
Initial
19. Technical Requirements. Arena staff (or designee) controls the final equalization and volume of sound for any event, as well as
temperature regulation for the facility. As needed, GSCC will close seats for sufficient access to technical areas and consoles.
Initial
4|P a ge
Revised 9/20/10
Gadsden State Community
College Cherokee Center
and Arena 801 Cedar Bluff
Road, Building A
Centre, AL 35960
(T) 256-927-8455
(F) 256-927-2768
Email: [email protected]
LEASE REQUEST AND INFORMATION FORM
Please complete both sides of this form (print or type) and fax or mail to the address above. Completed forms
and required documents must be received and approved within 10 days of the event to secure a reservation.
Lease Classification  Commercial
Non-Profit 501c Organization
 Government Participants/
Educational
Liability Insurance Certificate Attached
Yes
please
Post Event Cleanup
Self-Clean Professional Cleaning Service

No;
explain
Organization:
Name of
Event:
Contact Person:
Address:
City:
Fax:
State: Zip:
Alt Phone:
Phone:
Email:
Type of
Event:
Briefly describe
your event:
Is your event open to the public?
Yes
Do you want your event listed on our website?
Yes
No
Estimated audience size:
No
If yes, what number should people call for more information?
Please list event requirements and/or special requirements:
RESERVATION IS NOT CONFIRMED UNTIL LEASE AGREEMENT HAS BEEN COMPLETED AND RETURNED,
APPROVED BY GSCC OFFICIAL, AND REQUIRED DOCUMENTS/PAYMENT RECEIVED
5|P a ge
Revised 9/20/10
Booking Chart
Please fill out this form completely based on the number of days you would like to book. Add up the lease fees,
equipment fees, staff fees to obtain total fees due. Please contact the Booking Manager should you have any
questions about completing this form.
Each numbered line (1-5) corresponds with lower line of the same number.
Day
Type of Activity:
Set-up, Rehearsal, Tech,
Recording, Performance,
Reception, etc (specify)
Day & Date of Use:
List all dates booked
Include set-up/tear-down
(Mon – MM/DD/YY)
Event begins
at: (XX:XX
am/pm)
Access to venue
requested at:
(XX:XX
am/pm)
Event ends at:
(XX:XX
am/pm)
Venue vacated: lights
out, locked up) by:
(XX:XX am/pm)
1
2
3
4
5
Day
Lease Length
(Hours, Days)
Arena
Community Meeting
Room(s)
Kitchen
Concessions
Lease Fees
1
=
2
=
3
=
4
=
5
=
FEES to GSCC:
Please fill out this section with all needed services (set-up, concessions), leased equipment, security, and
sound/audiovisual staff requirements.
Additional Equipment & Services
Rate
GSCC SECURITY
Contact David Wilson 256-927-1803
Cost
$20.00/hour/per
4 hour minimum required
FEES
Security:
FEES
for
Audiovisual:
FEES for Sound:
FEES to CCCoC:
to
PAYMENT NOTICE: LESSEE agrees to pay GSCC in the amount of noted above to the Gadsden State Cherokee Business Office.
Payment (check or money order payable to Gadsden State Community College) must be received at least 10 business days before your
event to prevent cancellation.
PLEASE NOTE: Payments for other service providers are the responsibility of the LESSEE and payment should be made directly to
those providers.
6|P a ge
Revised 9/20/10
Gadsden State Community
College Cherokee Center
and Arena 801 Cedar Bluff
Road, Building A
Centre, AL 35960
(T) 256-927-8455
(F) 256-927-2768
Email: [email protected]
LEASE AND SERVICE FEES
GSCC Cherokee Center and Arena is only available for booking during the following hours:
• Mondays – Thursdays from 8:00 am until 10:00 pm
• Friday and Saturdays from 8:00 am until 11:00 pm
LEASE FEES:
(Covers facility usage and
requested services)
Government
Participants, Area
Schools, Community/
Civic Groups
Non-Cherokee
Non-Profit (501c
Status)
Commercial/For
Profit Business
Payable to
Cherokee Arena (includes arena, folding chairs, tables, sound system, ticket offices(s), dressing rooms, hospitality rooms,
restrooms and lobby facilities; parking included as available)
1-6 hours
100.00/hour
Per Day/Multiple Days
450.00/day
50.00
350.00/day
N/A
N/A
GSCC
GSCC
Community Meeting Room (includes room, tables, folding chairs and access to restrooms; parking included as available)
Room A (1-6 hours)
Multiple Days
Room B (1-6 hours)
Multiple Days
Room A&B (1-6 hours)
Multiple Days
50.00/hour
200.00/day
50.00/hour
200.00/day
75.00/hour
300.00/day
25.00/hour
150.00/day
25.00/hour
150.00/day
50.00/hour
150.00/day
N/A
N/A
N/A
N/A
N/A
N/A
GSCC
GSCC
GSCC
GSCC
GSCC
GSCC
Kitchen (includes use of cooking equipment, refrigerators, freezer, warming oven, commercial dishwasher, storage space, and
access to ice machine; does not include cooking pans/pots, cleaning supplies, kitchen cloths)
1-6 hours
50.00/hour
25.00/hour
Multiple Days
100.00/day
50.00/day
N/A
N/A
GSCC
GSCC
$100 or 10% of Net
$100 or 10% of Net
CCCoC
$15.00/hour/person
$15.00/hour/person
$20.00/hour/person
$20.00/hour/person
Other Services
$100 or 10% of Net
Concession Equipment
Audio-Visual minimum 4 hours
$15.00/hour/person
Sound Ssytem minimum 4 hours
Security minimum 4 hours;
$20.00/hour/person
Required for all events
Set-Up Fee (Based on event
Varies
requirements; installation of
flooring)
Post Event Cleanup (Varies
depending upon areas used)
$200.00-1200.00
Professional Cleaning Service
Self-Clean
Varies
Varies
$200.00-1200.00
$200.00-1200.00
Assigned
Personnel
Security
Personnel
CCCoC
Cleaning
Service
*** VERY IMPORTANT NOTICE***
LESSEES WILL BE BILLED $150.00 if any glitter, confetti, sparkle spray, hay, fake snow or other small confetti or glitter-like goods
are used in an event.
7|P a ge
Revised 9/20/10
Gadsden State Cherokee Center and Arena
Event Cleanup Instructions
If a lessee chooses to self-clean the facilities after an event, the lessee is responsible for the following:
1. Inspecting the leased area(s) prior to the event to identify any areas that have been left unclean or in disrepair.
Report any findings to the booking manager prior to the event. Otherwise, the lessee shall be responsible for the
cleanup and repair.
2. Cleaning the leased area(s) to standards specified on the cleaning checklist. Complete the check-list, sign, and
return to the booking manager/drop box.
Instructions:
Cleaning supplies, equipment, and trash bags are located in the closet near the kitchen. Toilet paper and paper towel refills
are on the top shelf. The key to the dispensers is hanging on the nail under the shelf. Return dispenser key after each use.
Wash the mop after each use and hang to drip dry.
•
•
•
•
•
•
•
•
•
•
•
•
Empty trash cans.
o Place bags in rolling garbage bin and roll to back door of the arena. Transfer garbage bags to the dumpster.
o Do NOT carry leaky bags across the floors.
o Do NOT take trash cans/rolling garbage bin outside and roll across pavement (it marks up the wheels and
in turn will mark up the facility floor).
o Wash/dry trash cans if needed before relining.
o Place clean bags in cans.
Check the wall/floor area around trash can for splashes/stains. Clean/wipe as needed.
Clean all restrooms: clean, disinfect, flush, and place sanitizer in the toilet bowl.
Refill toilet tissue and paper towels as needed.
Clean mirrors and sinks.
Sweep all areas used during your event.
Mop floors thoroughly. Remove all spills/stains.
Remove all black shoe marks on floors.
Wipe all counters, tables, arena seats.
Reorder tables/chairs as needed.
Clean showers, toilets, lockers, sinks, and benches in locker rooms.
Kitchen/cooking equipment cleaned as directed:
o Hobart Dishwasher
o Ice Maker
o Vulcan Griddle
o Vulcan Food Warmer
o Vulcan Electric Fryer (Oil must be removed from premises by renter/user)
o Refrigerators
o Freezer
o Stove/Oven
o Countertops, tables, and sinks cleaned and sanitized
o Floors swept/mopped
o Trash emptied
o Trash cans relined
8|P a ge
Revised 9/20/10
Cleaning Checklist
(Lessee must complete and return this sheet to booking manager after the event)
Cherokee Arena
□ Trash emptied
□ Trash cans relined
□ Gym floors (mats) swept/mopped
□ Concourse, stairs, areas under seats – swept and mopped
□ Seats wiped/cleaned
Concessions
□ Trash emptied
□ Trash cans relined
□ Floors swept/mopped
□ Counters and sink cleaned and sanitized
□ Equipment used during event cleaned
Restrooms
□ Trash emptied
□ Trash cans relined
□ Floors swept/mopped
□ Toilets cleaned, disinfected, flushed, and sanitizer placed in bowl
□ Paper towels/tissue restocked as needed
□ Mirrors cleaned
Community/Hospitality Room(s)
□ Trash emptied
□ Trash cans relined
□ Floors swept/mopped
□ Tables and chairs cleaned/wiped
□ Chairs reordered around tables/walls
Kitchen
Cooking equipment cleaned as directed:
□ Hobart Dishwasher
□ Ice Maker
□ Vulcan Griddle
□ Vulcan Food Warmer
□ Vulcan Electric Fryer (Oil must be removed from premises by renter/user)
□ Refrigerators
□ Freezer
□ Stove/Oven
□ Countertops, tables, and sinks cleaned and sanitized
□ Floors swept/mopped
□ Trash emptied
□ Trash cans relined
Locker/Coaches Rooms
□ Trash emptied
□ Trash cans relined
□ Floors swept/mopped
□ Showers, toilets, dressing areas cleaned/sanitized
□ Lockers checked for items left by players and cleaned if needed
POST EVENT:
All areas have been cleaned to standard and inspected. I understand that if the booking manager finds areas have not been cleaned to
standard, my organization is responsible for cleanup within 24 hours of notification or payment of costs incurred to hire a professional
cleaning service.
Signature of Lessee:
_
Date:
Reviewed by Booking Manager:
9|P a ge
Date:
Revised 9/20/10
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