Communication Skills Chapter 14

Communication Skills
Chapter 14
“The three most important words for a
successful relationship are:
communication, communication, and
Verbal Communication
• Verbal language is a series of
expressive thoughts and perceptions
described through word symbols.
• Linguistic experts divide verbal
communication into two components:
– encoding
– decoding
Verbal Communication
• Encoding is the process wherein a
speaker attempts to frame thoughts and
perceptions into words (e.g., someone
saying to the person next to her, “Boy,
it’s stuffy in here”).
Verbal Communication
• Decoding is the process wherein the
message is translated, dissected, analyzed,
and interpreted by the listener (e.g., the
person hearing this thinks, “Yeah, the room
does smell rather gamy”).
• During the encoding and decoding process,
some thoughts can get lost in translation.
• Misunderstanding, confusion, and stress can
arise anywhere in this process.
Communication Styles Between Genders
“Men may be from Mars and women may be
from Venus, but right now both sexes are
living on earth so we better learn to speak
the same language.”
—Lily Tomlin
Nonverbal Communication
• Nonverbal communication is described
as any communication that does not
involve words. It may include:
– postures
– facial expressions
– touch
– even style of clothing
Nonverbal Communication
• Nonverbal communication differs from
verbal communication in that it is
multichanneled—addressing all
senses—not merely stimuli received
through the sense of hearing.
• Nonverbal communication is not only
indirect, but often unconscious.
Listening, Attending,
and Responding Skills
Assume the role of listener
Maintain eye contact.
Avoid word prejudice.
Use “minimal encouragers.”
Paraphrase what was said to ensure
Listening, Attending,
and Responding Skills (continued)
• Ask questions to improve clarity of
• Use empathy to reflect and share
• Provide feedback.
• Summarize the content of what was
Conflict Resolution and
Management Styles
• Conflict Resolution
– Content conflict
– Values conflict
– Ego conflict
• Management Style
– Withdrawal (-)
– Surrender (-)
– Hostile aggression (-)
– Persuasion (-/+)
– Dialogue (+)
Steps to Enhance Communication Skills
Speak with precision and directness.
Enhance your vocabulary.
Use appropriate language for listening.
Attack issues, not people.
Avoid making people defensive.
Steps to Enhance Communication Skills
• Talk to people yourself, not through
• Avoid information overload.
• Validate your assumptions.
• Resolve problems when they arise.
Best Application of
Communication Skills
• For every stressor that involves another
person, communication skills are
essential to resolve the issue at hand.
• If nothing else, remember this: Attack
issues, not people.
• Be a good diplomat!
Study Guide Questions
1. Why do many stress-related problems involve
poor communications?
2. List three aspects of good verbal communication.
3. List three aspects of nonverbal communication.
4. List the five conflict management styles and
highlight the most effective one.
5. What are five ways to improve your
communication style?