Video Conferencing Demo April 4, 2008 State of Oregon – DAS Polycom Agenda Introductions Video Conferencing Possibilities and Ideas Camera and Display Options Putting it all Together with DAS Services ……..and the Future Who is Here? DAS – Technology Support Center – Staff and Help Desk Douglas ESD Polycom Multnomah ESD Department of Education Umatil la-Morrow ESD Oregon State Police Department of Corrections Southwestern Oregon Community College Department of Human Services Department of Revenue Department of Forestry Oregon Department of Transportation Oregon Judicial Department Clackamas County What is Video Conferencing? Video conferencing uses telecommunications of audio and video to bring people at different sites together for a meeting. This can be as simple as a conversation between two people in private offices (pointto-point) or involve several sites (multi-point) with more than one person in large rooms at different sites. Besides the audio and visual transmission of people, video conferencing can be used to share documents, computer-displayed information, and whiteboards. H.323 (protocol of how the packets of content travel between points and how cameras and networking components communicate with one another) describes how video conferencing operates over the Internet (TCP/IP or just IP, just like how your desktop computer communicates). Multipoint Conferencing Units (MCUs- Bridging) handle the traffic flow in multi-point video conferences Why video conferencing? a live conversation is needed; visual information is an important component of the conversation; the parties of the conversation can't physically come to the same location; or the expense or time of travel is a consideration. Examples of how video conferencing is Used by Customers Meeting were vendors or contractor are in another cities and travel is expensive Advisory Committee and Stakeholder Meetings Training – Where interaction is required yet the trainees are located all over the state, country… Classes and Distance Learning – Students, Teacher, Special Content Interviewing candidates for open positions in your organization To be part of a process – testimony is court, Judge, DA’s and Inmates Services from a central point to people in different locations – counseling and medical advice Agency or Division meeting where not all staff can attend What do You Need to Conduct a Video Conference Basics Network Bandwidth (standard vs high definition) and security clearance with firewalls to connect with the other parties (video firewall) Bridging Services (3 or more parties in the conference) Camera with Speaker Display (TV) Agenda Q & A…….. Continuing with the Agenda…… Video Conferencing Possibilities and Ideas Camera and Display Options Putting it all Together with DAS Services ……..and the Future Polycom – Welcomes The State of Oregon - DAS The VSG Solution Trends Driving Mainstream Video Adoption Video Conferencing and Collaboration Video Content Sharing Video Content Management User Experience Technologies Enabling Video • • • • IP Broadband HD Industry Standards Market Trends • • • • • Distributed Workforces Globalization Mobility Rich Media Environmentalism 9 Requirements for Mainstream Adoption Ubiquitous Connectivity Common Interfaces Quality of Service Video and Audio Quality High Definition Siren 22 Lost Packet Recovery User Experience Modular Design Widely Deployable Customizable Integrated Security Common Directory Central Management 10 Polycom Video Solutions 11 Polycom Video Solution 1 Video Endpoints 12 Telepresence Polycom Video Conferencing Solutions Desktop HDX 4000 VSX 3000 Essential PVX 13 Group Systems HDX 7000 VSX 5000 V700 VSX 6000 VSX 7000s V500 HDX 8000 VSX 7000e Professional/Integrated HDX 9000 TPX™/RPX™ VSX 8000 Polycom Video Solutions Video Endpoints 1 2 Conference Bridge 14 2 Polycom Conference Bridges– MGC and RMX Polycom RMX 2000 is the “next gen” conference bridge purpose-built for high speed IP networks Optimized for IP (H.323, SIP) networks Supports high bandwidth applications (HD and beyond) Supports on-board PSTN (ISDN Q2 08) Provides optimum ease-of-use with “on-demand” conferencing Web-based management Polycom MGC/MGC+ is the proven workhorse of the industry, suitable for specialty or legacy environments Offers options for redundancy, internal gateway, internal firewall, V.35/serial interface Or where customers are looking for a familiar platform 15 Polycom Video Solutions Video Endpoints 1 2 3 Conference Bridge Management & Scheduling 16 Polycom Video Solutions Video Endpoints 1 2 3 Conference Bridge Management & Scheduling 4 Video Recording, Streaming & Content Management 17 4 Polycom RSS 2000 Recording and Streaming Server TM Network accessible IP video conference recorder – records video, audio, and shared content Captured events are available by video on demand or live streaming (unicast or multicast) Operates in secure environment Conference Room Server Room Polycom Endpoints Polycom RSS 2000 Recording across the network 18 Polycom Video Media Center - VMC 1000 TM Manage, Protect, Leverage all video in the organization Live or on-demand streaming to thousands of viewers Archive content in dedicated and secure repository Leverage existing video infrastructure Polycom endpoints Polycom VMC 1000 Polycom RSS 2000 Create Capture Publish, Access, Report Live Streaming and Video on Demand 19 5 Polycom V2IU – NAT/Firewall Traversal Secure route through any corporate firewall Allows anyone, anywhere to join a multipoint conference Optimizes video quality by prioritizing video packets Connects IPv4 to IPv6 via new gateway capability Corporate HQ IP Partner Hotel (H.460 endpoint) 20 Polycom Video Solutions Video Endpoints 1 2 3 6 Partner Integration 5 Video Firewall Conference Bridge Management & Scheduling 4 Video Recording, Streaming & Content Management Security & NAT/FW Traversal 21 6 Polycom Partner Integrations Integration into industry-leading desktop, workflow and IP telephony applications Desktop and Mobile Devices Video-enables enterprise communications environments Proven interoperability across devices, infrastructures, and applications IBM Avaya Microsoft 22 Polycom Video Solutions Video Endpoints 1 2 3 6 Global Support & Professional Services Conference Bridge Management & Scheduling Partner Integration 4 Video Recording, Streaming & Content Management 5 Video Firewall Security & NAT/FW Traversal 23 Polycom Services Portfolio Support Services Premier Premier Plus Elite Maintenance VoIP Support Implementation Telepresence VNOC Resident Engineer Enterprise Services Customized Services Other Portfolio Offerings Professional Services Learning Center Network Consulting CVE Program Project Management Technical Training Strategy, Management & Operations Services System Administration Training Green Assessment End User Training Customized Training Certification Courses 24 Polycom Video Solutions Portfolio Complete and integrated portfolio of video conferencing, collaboration, and content management solutions Offerings for the desktop, executive office, conference & training rooms, and immersive environments Advanced and flexible architectures for faster deployments and simplified IT integration Global support and professional services 25 Polycom HDX Series - Positioning HDX 4000 HDX 7000 HDX 8000 HDX 9000 Personal/Desktop Application Driven HD Conferencing Mainstream HD Conferencing High Performance Solution Powerful multimedia HD desktop HD for multiple environments Feature rich HD conferencing platform Rooms that require complete integration High Definition: 720p at 1-4Mbps High Definition: 720p at1-2Mbps High Definition: 720p at 1-4mbps High Definition: 720p at 1-4Mbps Standard Definition: 4 CIF below 1 Mbps Standard Definition: 4 CIF below 1 Mbps Standard Definition: 4 CIF below 1 Mbps Standard Definition: 4 CIF below 1 Mbps 20” LCD HD Monitor with 1 DVI input for PC or other video input 3 video inputs 3 or 4 video inputs 4 or 5 HD Video Inputs 2 or 3 video outputs 2 or 3 video outputs 4 video outputs 4-way internal multipoint 4-way internal multipoint 4-way internal multipoint 8-way internal multipoint (up to 8 Mbps) Siren22 StereoSurround™ Siren22 StereoSurround™ Siren22 StereoSurround™ Siren22 StereoSurround™ H.323, H.320 and SIP support H.323, H.320 and SIP support H.323, H.320 and SIP support H.323, H.320 and SIP support AES Encryption AES Encryption AES Encryption AES Encryption Intuitive keypad for control Advanced QOS – Lost Packet Recovery Advanced QOS – Lost Packet Recovery Advanced QOS – Lost Packet Recovery People+Content, People+Content IP People+Content, People+Content IP People+Content, People+Content IP People+Content, People+Content IP People On Content People On Content People on Content Dual microphone elements for stereo separation and pickup HDX Digital 3-element Microphone Array HDX Digital 3-element Microphone Array HDX Digital 3-element Microphone Array Integration with next-gen speaker phone Integration with next-gen speaker phone Integration with next-gen speaker phone Integration with next-gen speaker phone Analog phone line for audio-only users Analog phone line for audio-only users Integration with SoundStructure Integration with SoundStructure Analog phone line for audio-one users Industry Standard Terms and Resolutions H V HxV Multiples Aspect QCIF 176 144 25,344 1/4 4:3 CIF 352 288 101,376 1 4:3 2CIF or 1/2 D1 352 576 202,752 2 4:3 4CIF/D1 704 576 405,504 4 4:3 SD - 480i 720 480 345,600 3 4:3 ED - 480p 720 480 345,600 3 4:3 HD - 720p 1280 720 921,600 9 16:9 HD - 1080i/p 1920 1080 2,073,600 20 16:9 SVGA 800 600 480,000 4:3 XGA 1024 768 768,432 4:3 1280 1024 1,310,720 4:3 Sustainability - Initiative Polycom Green January 2008 Environmental Agenda Building Momentum Significant Worldwide Awareness Global warming Greenhouse gases More Companies Going “Clean/Green” Stakeholder pressures Corporate citizen responsibility Political Pressure Changing corporate and individual habits to reduce CO2 Why CO2? Why CO2? CO2 is largest contributor to greenhouse gases – Burning fossil fuels: gasoline, diesel, jet fuel Transportation: cars, trucks, airlines Average .44 lbs CO2 per air mile flown: Average .9 lbs CO2 per auto mile: – Natural gas usage with appliances – Use of electricity, most of which is generated by fossil fuels Benchmarks energy efficiency and impact of polluting fuels in single measure Kyoto Protocol Reduce CO2 emissions 5% by 2010 California: Governor Schwarzenegger Reduce emissions 10% to 2000 levels by 2010 Reduce emissions 20% to 1990 levels by 2020 80% below 1990 levels by 2050 What Can Companies do to Reduce CO2? Top Recommended Steps to Reduce CO2 Energy efficient facilities Product designs (energy efficient) Manufacturing processes HR/Employee oriented programs Travel policies IT leadership – Power saving data centers – Extend network to home workers – Collaboration and content sharing tools (video and voice conferencing) as alternative to travel Video and Voice Conferencing: a Green Technology Rich Communication, Collaboration, and Content Sharing Global enterprises connect without travel Meet and collaborate virtually Enable dispersed workgroups Foster real-time collaboration for increased productivity Substantially Reduces Carbon Footprint Green meetings Allow attendees to be environmentally friendly Reduce the need, costs, and CO2 of travel “Much of my (political) participation now comes via (Polycom HD video) teleconference, a “low carbon emissions” way of working .” - Al Gore “With the growing emphasis on…green policies in corporations, video conferencing is now seen as having a direct effect on lowering a company’s carbon footprint.” - William Stofega, IDC “Using (video) conferencing and collaboration technologies can make a large contribution to the goal of carbon neutrality.” - Alan Greenberg, Wainhouse Research Are Companies Buying It? Trend is Clear 32.9% of companies increased collaboration tools usage due to carbon impact concerns 28.1% have a carbon emissions policy 26.3% say carbon policy is coming in next year “…the next several years will see a deepening of the necessary tools and understanding.” Wainhouse Research, August 2007 Polycom Customers Speak for Themselves “To reduce our air miles, we have made a substantial investment in (Polycom) phone and video conferencing and now have new or upgraded facilities in all of our major offices. Last year we were able to avoid 1.1 million miles of travel through use of telesuite facilities, thereby avoiding the emission of 198,000kg of CO2.” - PWC Corporate Statement “The initial investment (in Polycom video conferencing) is easily justifiable, ultimately increasing productivity. It’s not only protecting the environment, but is common sense for businesses to adopt.” - David Rowe, CEO, Easynet Considerations for Green Meetings Determine Existing Meeting and Travel Patterns Identify What Groups Could Use Video and Voice Conferencing as Alternative Way of Meeting Identify Applications Where Video and Voice Conferencing can be Applied for Virtual Meetings Establish a Network Plan and Bandwidth Requirements to Support Communications Determine how Virtual Meetings will be Hosted, Scheduled and Managed Identify Needs to Record and/or Stream Meetings for Personnel to Participate at Later Date Identify Support Services to Maintain Equipment, Manage the Network, etc. Determine Method for Measuring CO2 Reduction Going Green with Polycom Three Step Process 3. Tracking and Measurement 1 1. Video Readiness Benchmarking 3 2 2. Green Roll-Out Planning and Implementation Going Green with Polycom Step 1: Initial Benchmarking Assess “Video Ready” in Three Areas Service Quality – ensure a successful Video Conferencing experience Operational Efficiency – plan for the right mix of capacity and resources Business Benefits – Establish best practices in video and voice conferencing to maximize user adoption and experience Recommendation: Polycom Performance Benchmarking Assessment Guides customer towards realizing substantial strategic benefits through the effective use of collaboration tools Helps customer identify applications and workflows for video/voice virtual meetings Provides recommendations to significantly improve conferencing operations Going Green with Polycom Step 2: Green Roll-out Planning Determine how CO2 emissions are to be reduced through collaboration tools Selection of collaboration solution and locations to be installed Network infrastructure necessary to achieve the planned roll-out How to best install and implement collaboration tools to achieve the desired level of CO2 reduction Recommendation: Polycom Green Assessment Service Guides customer roll-out plan – Sequence and steps to achieve highest impact – Best utilization of current or future collaboration tools to maximize CO2 reduction – Establish baselines for CO2 reductions – Monthly travel-related savings Going Green with Polycom Step 3: Tracking and Measurement Quantify and calculate CO2 reduction Recommendation: Polycom ARENA Partner: Video Miles® Software from Visual Environment Ltd. Automatic tracking of video usage – – – – Number of miles travel saved Carbon emission reduction achieved ROI – travel costs savings Number of delegates involved in meetings – Number of man hours saved – Video conference system utilization Data is instantly recorded and presented in bar chart and pie chart format for review 24/7 Benchmark / Green Assessment Details Customized Consultation Polycom team of experts On-site interviews Online surveys Analysis and reporting Priced on size and scope of implementation Ordered as a Polycom Professional Service Sales contacts: – Polycom Service Business Development Managers – Certified Service Partners Video-Miles® Details The Video-Miles Solution FetchitTM – Software sits on customer server or PC – Runs in background without impact on network applications – Registers all end-points, MCUs, Gatekeeper – Retrieves data from every video conference meeting Video-Miles® Server – Receives and analyzes data from Fetchit every 24 hours – Converts data into readable reports Environmental, financial ROI, utilization Graphs, pie charts, statistics Priced per video end-point Visual Environment, Ltd. Balmoral House 139-141 Cambridge Road Southport PR9 7LN United Kingdom Tel: + 44 (0)7970 820939 www.thevisualenvironment.com Sales contact – Patrick Hodgson Go Green With Polycom! Take Action Today! For Additional Resources and Guidance Polycom “Team Green” – [email protected] – Brian Gilman, Director Enterprise Solutions [email protected] – Bob Preston, Vice President Solutions Marketing [email protected] Summary Take Action on Green Now! Global Sustainability is Every Company’s Responsibility Become Carbon Neutral Improve Productivity and Efficiency Throughout Enhance Your Company Brand, Positioning, and Image Go Green with Polycom! Agenda Q & A…….. Continuing with the Agenda…… Putting it all Together with DAS Services ……..and the Future DAS Services Provided DAS Bridging Services Voice Activated Video Switching Continuous Presence Pattern Layouts: Common Patterns – 2a, 4b, 5a, 5b, Hollywood Squares Audio Add-Ins (Voice Only) Job Interviews – Kinko’s FedEx Presentation Mode – Shows pattern and switches to full screen Lecture Mode – Lock on a Site People + Content (PowerPoint Presentations) FTE to support setup up the conference and operating the camera DAS Services Provided Scheduling and Setup Conference Support Online reservation system - TC Reliance Test Rooms Reservation Process Special Instructions (People + Content, Continuous Presence, Pattern Layout) Origination Room Room Approval Process Adding a Phone Add-in Adding a Placeholder Assign individuals to specific rooms. Receive email confirmations. DAS Services Provided Extra Services Provided Desktop Video Conferencing: Laptop/Desktop w/camera: Receives Power from the laptop’s USB port – must have laptop plugged in Polycom PVX software – required for bridging calls Recording & Streaming & Add in Audio All-In-One Recording, Streaming, and Archiving Solution Ability to record and archive conferences to DVD Stream the conference on the internet in a Real Player format Endpoints can hook up a DVR to record their own conference Cost Considerations to Video Conferencing Bandwidth (use existing excess or do I have to purchase more) Room Setup and Equipment (size of room, number of attendees) Frequency (number of conferences held) Quality Demanded (standard vs high definition) Business Requirements on what will be presented (content, streaming, recording) DAS Video Conferencing Planning Increasing the capacity on the current bridges to support more conferencing State-wide Price Agreement to Purchase Video Conferencing equipment and installation services Increase staffing levels at the TSC Developing Rates for 09_11 with a change in the how the rate model is developed. POLYCOM VC2 POLYCOM ROAD MAP SLIDE SHOW It's All in Sight 49MB.wmv Polycom Video Solutions – Grants Team CONTACTS for the NW GRANT team Lyssa Garza Grant Coordinator Polycom Grant Assistance Program Video Solutions Group 1800 Holleman Drive #620, College Station, TX 77840 Direct: 979.633.4172 | Mobile: 210.317.9224 Fax: 270.633.4172 Andrew Knox Area Grant Manager Video Solutions Group 2215 Post Rd. #1006, Austin, Texas, 78704 Direct: 512.441.6058 | Mobile: 512.484.6058 Fax: Kristin DeProspero Polycom Grants Director Video Solutions Group 678-354-2445 phone 678-428-8475 cell 512.441-6058 POLYCOM TRADE PROGRAM TRADE PROGRAM polycom_video_tradein_rebate_program.pdf State of Oregon Thank you!
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