– Job Description Leeds Beckett University Ref: HRD288263A

Leeds Beckett University – Job Description
Ref: HRD288263A
Human Resources
HR Operations – Recruitment Services Team
Post Designation
HR Operations Assistant (Recruitment Services)
Fixed term until 31 July 2015
Post to which directly responsible
HR Operations Adviser
Posts for which directly responsible
Purpose of Job
Responsible for providing clerical and administrative to support a range of recruitment initiatives. The
postholder is required to administer processes efficiently, consistently and to a high standard, according to
agreed service levels and deadlines, and to respond effectively and consistently to queries from applicants
and colleagues across the University.
You are required to:
1. Provide administrative and clerical support during the recruitment process from post approval through to
start date of designated vacancies, working to a high level of consistency and quality in accordance with
agreed service standards.
2. Deal effectively and efficiently with enquiries from customers of the service, including the monitoring of
generic HR Enquiries email inboxes.
3. Provide assistance and support for multiple vacancy recruitment campaigns, to include those of a high
profile nature.
4. Develop methods of communication in the form of letters, standard emails etc., to contribute to and
assist in our consistent approach to our customers.
5. Input to and maintain accurate and up to date tracking and monitoring systems.
6. Adhere to established administrative processes, procedures, and associated in-house guidance notes.
7. Input data to the HR Information System and other software packages accurately and in accordance with
deadlines, providing standard data and management information as required.
8. Open, date stamp and distribute post for the HR Recruitment and Operations Team.
9. Arrange meetings and appointments, travel and hospitality/facilities as appropriate. Issuing agendas and
preparing paperwork as instructed.
10. Maintain effective manual and automated filing and office systems.
10. As a member of our HR Recruitment Services Team provide support to recruitment and other HR related
projects, new initiatives, policy development etc.
11. Maintain effective and productive working relationships across the HR team to support the delivery of a
seamless, customer focused service to managers and staff across the University.
12. Engage in own personal and professional development, maintaining up to date knowledge of HR
practice and developing a range of effective behaviours and skills.
Please note that specific duties will vary from time to time: the above list is intended to indicate the general
nature of the post and is not exhaustive. The post holder will be expected to be flexible in supporting the HR
Service by undertaking any HR responsibilities which are commensurate with this grade.
The post holder is bound at all times to observe the strict rules of confidentiality applicable to work in the
Human Resources Department.
Equal Opportunities
We are committed to providing a non-discriminatory and harassment-free working environment for our
employees. All our employees are expected to have due regard for those policies when carrying out their
Health and Safety
You will maintain a positive attitude to Health and Safety in carrying out personal responsibilities and cooperate with Health & Safety policy/local rules/Codes of practice relating to Health and Safety.
Physical Conditions
You will be based at the Headingley Campus, in the first instance but may be required to travel across both
The postholder will work closely with staff within Human Resources and staff at all levels throughout our
Terms & Conditions
Terms & Conditions of Service are as determined by the Vice-Chancellor for Support staff (within a
framework set by the Board of Governors), and will have regard to any national recommendations arising
from negotiations between the Universities and Colleges Employers Association (UCEA), and the
recognised trade unions in so far as these are adopted by the Board / Vice-Chancellor.
Salary is currently within Grade 2 (£16,577 - £19,632). On appointment staff will normally be placed on the
first point of the substantive grade for the post. Appointment above this will only be on an exceptional basis
and subject to approval in line with our University’s Pay Policy.
Annual leave entitlement begins at 26 days. Service related leave can be accrued over three years up to 29
days in total.
Hours of work per week = 37
Probationary Period
Appointment to this position may be subject to a probationary period of up to 6 months, in line with our
probationary policy. A copy of our probationary policy is available on our website or on request from Human
Pre employment Health Assessment
Our University aims to ensure that all employees are placed in a job that is compatible with their health and
physical abilities. In accordance with the Equality Act, questions relating to health are asked following an
offer of appointment. All offers of appointment are subject to pre employment health assessment.
Closing Date
10 November 2014
Please complete an online application. If you are unable to complete an online application, please contact
the HR Recruitment Team on either 0113 8121821 or [email protected] who will be able
to provide you with a hard copy application form.
Leeds Beckett University – Employee Specification
Post Title
Ref: HRD288263A
Grade 2
HR Operations Assistant
Method of
1. Evidence of the ability to administer policies and processes in a large
complex organisation, maintaining confidentiality at all times.
2. Able to demonstrate a proficient level of IT skills in using a range of
software packages including word processing and spreadsheets.
3. Ability to input and maintain data accurately and in line with established
Qualifications, Skills, Experience & Knowledge
Performance Attributes
Please note that all the following criteria are essential
Method of
4. A commitment to the delivery of an excellent professional and business focused
customer service across all aspects of HR activity.
5. Evidence of the ability to provide a high quality customer service to a range of
stakeholders, meeting a range of deadlines and working to our service standards.
6. Evidence of the ability to communicate in an approachable and professional manner
with a range of stakeholders and the ability to produce a high standard of written
7. Evidence of the ability to explain complex policies and processes to customers of the
service, face to face, over the telephone and by e-mail.
8. Proven ability to work well as part of a team, making an active contribution to working
flexibly and co-operatively with colleagues within and across teams to achieve shared
9. Ability to maintain effective office systems and practices including manual and
automated filing systems.
10. Demonstrates a flexible approach to new ways of working and able to contribute to
making changes and improvements to systems and processes.
Whilst these performance attributes may relate to this role more specifically for recruitment and selection
purposes, following appointment, all members of staff are expected to demonstrate effective performance
across all six of our University’s performance attributes. Please click here for further details.