Exhibitor Prospectus MILE HIGH SHRM 2015 HR CONFERENCE FRIDAY, JANUARY 23, 2015

MILE HIGH SHRM 2015 HR CONFERENCE
Presented by Ogletree Deakins
FRIDAY, JANUARY 23, 2015
Denver Marriott, Tech Center
4900 S Syracuse, Denver
MileHighSHRM.org
#2015HRC
Exhibitor Prospectus
Mile High Adventure Ascend the HR Summit
Welcome to our Adventure…
On behalf of Mile High SHRM (MH-SHRM) we are excited to invite you to
be part of Denver’s largest Human Resources event: the 12th Annual MHSHRM Conference, “Mile High Adventure: Ascend the HR Summit.” The
Mile High Adventure will be held Friday, January 23, 2015 at the Denver
Marriott, Tech Center.
More and more HR professionals are climbing to critical new roles,
leading knowledge-based organizations. Along their journey, these
adventure seekers often realize they need resources that can help them
overcome unexpected challenges to reach new peaks of success. Take
this opportunity to participate in the adventure and partner with these
professionals; share how your organization can provide tools necessary
for them to reach the HR summit.
The Mile High Adventure includes a number of paths to partner with top
HR professionals and potential clients. Build your network with HR leaders
and practitioners throughout the Rockies. We look forward to seeing you
on January 23, 2015!
Adventure - What Lies Ahead…
Welcome to our Adventure . . . . . . . . . . . . . . . . . . . 2
Set up Camp – Exhibit with MH-SHRM . . . . . . . . . . . . 3
Exhibitor Adventure Opportunities . . . . . . . . . . . . . . 4
Exhibitor Adventure Guide . . . . . . . . . . . . . . . . . . . 5
Exhibit Hall – Campground Guide Map . . . . . . . . . . . . 6
Sponsor Adventure Opportunities . . . . . . . . . . . . . . . 7
MH-SHRM Conference Checklist . . . . . . . . . . . . . . . . 8
MH-SHRM Conference Agreement . . . . . . . . . . . . 9-10
Electrical Service Form . . . . . . . . . . . . . . . . . . . . .11
2015 Mile High SHRM Human Resources Conference
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Set up Camp
Top Ten Reasons to Exhibit at the Mile High Adventure
1. MH-SHRM HR Conference is the premier HR event in Colorado and
also the largest HR Conference in the central U.S.
2. More than 400 professionals attended in 2014
Reserve Your Space!
3. Embrace the theme! Design your exhibit space in
support!
To reserve your space, please refer to the
Checklist and Agreement (pages 8-10) or
call Mile High SHRM at 303-465-3522.
4. Greet the attendees at your exhibit through the
“Adventure Trivia” game
5. Learn about contemporary business issues facing HR professionals
today
6. Profit from the GREAT Sponsorship and Exhibitor packages
7. Benefit from passes to the event, advertising in the
program and listing on the Mile High SHRM website
8. Build relationships with key HR professionals and gain
Questions?
Call Mile High SHRM at 303-465-3522, or
contact the Exhibitor Committee Chair:
Richard Toma, 303.758.2874
new business leads
9. Receive attendee mailing list to facilitate connecting with HR
professionals after the conference
10. Network with HR professionals in a social and
relaxed setting away from office distractions
Exhibitor and Sponsor opportunities are
filled on a first-come, first-served basis.
Opportunities are filling up fast, act now!
2015 Mile High SHRM Human Resources Conference
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Exhibitor Adventure Opportunities
Level 3 - Summit
09/16/2014-12/31/2014$2,150.00
After 01/01/2015
$2,300.00
• Opportunity to place an approved marketing insert in the Conference Bag
• Inclusion in the Conference “Adventure Trivia” Game
• 1/2 page ad in the Conference Program included; may increase ad size to full page for $300
• 10’ X 5’ exhibitor space in a location of choice. Display may be floor-based or tabletop. Expanded
exhibitor space allows for a pop-up.
• 6’ draped table
• 6 exhibitor registrations to the conference
• All levels of sponsor opportunities are available
Level 2 - Timberline
09/16/2014-12/31/2014$1,650.00
After 01/01/2015
$1,800.00
• Inclusion in the Conference “Adventure Trivia” Game
• 1/4 page ad in the Conference Program included; may increase ad size to 1/2 page for $250
• 10’ X 5’ exhibitor space. Display may be floor-based or tabletop. Floor mounted displays must be
not wider that 6’ or deeper than 12”.
• 6’ draped table
• 4 exhibitor registrations to the conference
• Select levels of sponsor opportunities are available
Level 1 - Base Camp
09/16/2014-12/31/2014$1,350.00
After 01/01/2015
$1,500.00
• 1/8 page ad in the Conference Program included; may increase ad size to 1/4 page for $150
• 10’ X 5’ exhibitor space. Display may be floor-based or tabletop. Floor mounted displays must be
not wider that 6’ or deeper than 12”.
• 6’ draped table
• 2 exhibitor registrations to the conference
• Select levels of sponsor opportunities are available
• Inclusion in the Conference “Adventure Trivia” Game available for purchase $250.00
All Exhibitor packages include:
• Listing on the MH SHRM website in the Resource Provider Directory for one year.
• A one year MH SHRM membership for one individual.
• $200 off the package price if your organization already has one individual MH SHRM membership. NOTE: Membership must be valid through March 31, 2015 to receive the discount.
NOTE: Additional attendees from your organization may be registered
for the conference at a rate of $75/person.
2015 Mile High SHRM Human Resources Conference
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Exhibitor Adventure Guide
Exhibitor Benefits
Level 3 - Summit
Level 2 - Timberline
Level 1 - Base Camp
Donate an Item for the Conference
Bag
Yes
No
No
Inclusion in the Conference
“Adventure Trivia” Game
Yes
Yes
Available as an add on for
$250
1/2 Page
1/4 Page
1/8 Page
Upgrade to full page
$300
Upgrade to half page
$250
Upgrade to quarter page
$150
6
4
2
6’ table
10’ x 5’
CHOICE OF LOCATION
6’ table
10’ x 5’
6’ table
10’ x 5’
Listing on the Mile High SHRM
website in the Service Provider
Directory for one year
Yes
Yes
Yes
Company Name Listed on Mile High
SHRM Conference page and Email
Marketing Messages
Yes
Yes
Yes
List of Conference Attendees
Yes
Yes
Yes
Advertisement in the Conference
Program
Upgrade Advertisement in
Conference Program
Exhibitor Registrations to the
Conference
Exhibit Space
Add-on Marketing Opportunities for Exhibitors
randed Broadcast Email to
B
Mile High SHRM Membership 2015 Mile High SHRM Human Resources Conference
$750.00
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Exhibit Hall - Campground Guide Map
New this year, Summit Level Exhibitors get to choose their exhibit location based on their preference (and availability). Please
review the floor plan below to determine what location options are available. Remember, FIRST-COME, FIRST-SERVED!
Rocky Mountain Event Center
20
19
18
17
16
15
14
13
12
11
22
23
24
64
63
62
61
25
Box Lunches
26
27
28
72
1
30
29
59
58
71
56
2
55
3
57
70
43
Shipping
Entrance
T
60
48
47
45
T
69
44
T
54
4
42
68
53
5
41
67
52
6
T
66
T
T
65
51
7
50
8
49
9
46
21
10
Shipping
Entrance
40
39
38
37
36
35
34
33
32
31
Entrance
SOLD!
Disclaimer: The exhibit floor plan is subject to adjustment based on final number of exhibitors.
2015 Mile High SHRM Human Resources Conference
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Sponsor Adventure Opportunities
Title/Presenting Sponsor SOLD!
$7,500 EXCLUSIVE Sponsor
Achieve the highest level of prestige and visibility. Your company name is attached to the entire event as presenter, and the
Mile High SHRM Conference becomes, “Mile High Adventure: Ascend the HR Summit, presented by YOUR COMPANY NAME.”
It’s a great way to promote your brand and reward your most valuable players, with premiums that include a total of 10 conference registrations, your name and logo across all event marketing and publicity.
• Includes Level 3 Exhibitor package and benefits as described (see p. 4); plus
• Company Name/Logo appears within all marketing materials promoting keynote session
• Recognition (by keynote Emcee) during keynote panel session
• Opportunity to display your signage in the keynote and exhibit hall
• Additional table (for literature) in keynote area 30 minutes prior to keynote panel discussion
Meals Sponsor
$950 in addition to Level 3 Exhibitor Package
• Minimum Level 3 Exhibitor package and benefits as described; plus
• Recognition placecards on food serving tables during breakfast and lunch
• Recognition during closing announcements
Master Track Sponsor
$650 in addition to Level 2 or higher Exhibitor Package
• Minimum Level 2 Exhibitor package and benefits as described;plus
• Invitations for 2 attendees to the “Master Track” session(s)
• Recognition during “Master Track” session(s)
Conference Bag SponsorOLD!
S
• Choice of Exhibitor level and benefits described; plus
• Organization logo on the bags provided to conference attendees
Conference Shirt Logo Sponsor
$1,050 in addition to Exhibitor Package
• Choice of Exhibitor level and benefits described; plus
• Company logo (one color) on shirt worn by Conference Committee Volunteers
Lanyard Sponsor
S O L D!
• Choice of Exhibitor level and benefits described; plus
• Organization name on the lanyards provided to conference attendees
S O L D!
$850 in addition to Exhibitor Package
$850 in addition to Exhibitor Package
Adventure Themed Give Away Sponsor
$850 in addition to Exhibitor Package
Break Out Room Sponsor
$550 in addition to Exhibitor Package
Charging Station Sponsor
$1,000 in addition to Exhibitor Package
Wi-Fi Sponsor
$1,000 in addition to Exhibitor Package
• Choice of Exhibitor level and benefits described; plus
• Opportunity to provide branded gift to conference attendees
• Choice of Exhibitor level and benefits described; plus
• Opportunity to put a single approved document on the chairs in rooms for each breakout session
• Company logo on room sign
• Recognition at the start of each session
• Choice of Exhibitor level and benefits described; plus
• Opportunity to display your signage throughout the exhibitor hall
• Choice of Exhibitor level and benefits described; plus
• Opportunity to display your signage throughout the exhibitor hall
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Mile High SHRM Conference Checklist
Carefully review the following checklist which contains important deadline information for deliverables and guidelines.
 CONFIRM YOUR RESERVATION
Submit Conference Agreement by fax, email or mail with payment to:
Mile High SHRM
10900 W. 120th Avenue. Unit B7
Broomfield, CO 80021
Phone: 303-465-3522
Email: [email protected]
Fax: 303-243-5075
 INITIAL AND INCLUDE A COPY OF THIS SPONSOR/EXHIBITOR CHECKLIST FORM WITH YOUR SUBMISSION You will be able to select
exhibitor space on a first-come, first-served basis once a completed application and payment are received by the Mile High SHRM. Reservation for table space will NOT be accepted over the telephone. Mile High SHRM accepts checks, MasterCard, Visa, American Express and
Discover cards.
In the event an Exhibitor finds it necessary to cancel participation in the Mile High SHRM Human Resources
Conference, refunds will be made as follows: For cancellations prior to December 5, 2014 - 50% refund. For cancellations December 5 ,
2014 or later -no refund. All cancellations must be in writing. Postmarks will be the determining factor.
 SUBMIT YOUR AD
• All ads must be submitted electronically to specifications
• Please submit your ad at the time of reservation confirmation (recommended) and no later than December 5, 2014.
• Ad specifications are available on the Mile High SHRM website through this link: Ad Specs
Advertising in the HR Conference Program is included with Sponsorships and Exhibitor Packages. Mile High SHRM reserves the right to
prohibit any display, exhibit, or any part of a proposed exhibit which is judged not suitable or not in accordance with the acceptable professional ethics of Mile High SHRM, or for any other reason.
 SECURE OTHER APPROVALS, EQUIPMENT AND ELECTRICITY IF NECESSARY
• Display materials and equipment which exceed the size limitations specified in the Sponsor/Exhibitor Prospectus for your Exhibitor level
must be pre-approved in writing by Mile High SHRM staff. All requests must be submitted by December 12, 2014.
• Electrical services are provided by Marriott DTC. A reservation form is included as part of the Sponsor/Exhibitor
Prospectus and must be submitted with payment directly to the Marriott DTC no later than January 2, 2015.
 SPECIAL DONATION
• Level 3 - Summit Exhibitors who wish to donate an item for inclusion in the Conference Bags must receive approval and ensure delivery
of the items to Mile High SHRM by 5:00 PM on Monday January 12, 2015. Send package to: Mile High SHRM Office, Attention: Cynthia Jackson,10900 W. 120th Avenue, Unit B7, Broomfield, CO 80021.
 SET UP AND DISMANTLE YOUR EXHIBIT
Subject to facility availability, installation of exhibits will be from 5:00 pm - 7:00 pm on Thursday, January 22, 2015 and from 5:00 am - 6:00
am on Friday, January 23, 2015.
• All exhibits must be ready for inspection by MH SHRM staff at 6:00 am, Friday, January 23, 2015.
• The exhibit hours will be from 6:15 am - 3:15 pm.
• No exhibits may be dismantled before 3:15 pm on Friday, January 23, 2015.
• Set-up, conference times and closing/dismantling times are subject to change. Scheduling changes will be published on the Mile High
SHRM website at www.milehighshrm.org no later than January 8, 2015.
Exhibitors shall arrange their exhibits so that they do not obstruct other exhibits and must adhere to the space guidelines outlined in the
Sponsor/Exhibitor Prospectus. Aisles must be kept clear. All material used for decoration, i.e., paper, cardboard, cloth, etc., shall be flame retardant. Fire exits and safety equipment must be left accessible and in full view at all times. Public address, sound producing, or amplifying
devices projecting sound (i.e., music, singing, etc.) beyond the Exhibitor’s space is prohibited. Exhibitors who wish to dispense refreshments
(i.e., bite-sized snacks) from their table MUST receive permission from Mile High SHRM. No liquor may be served from the exhibit table.
It is mutually agreed that neither Mile High SHRM nor the Marriott DTC shall not be liable to an Exhibitor for: any damage to or for the loss
or destruction of an exhibit, damage to the property of an Exhibitor, or injuries to his/her person resulting from any cause. All claims for any
such loss, damage, or injury are expressly waived by the Exhibitor. Mile High SHRM, show facility, any officer, director or staff member will
not be responsible for the safety of the property or the Exhibitor from any cause. Mile High SHRM reserves the right to change the locations
for the exhibition and will not be responsible for delays, damage, loss or other unfavorable conditions caused by circumstances beyond its
control.
All applications are first-come, first-served and MUST be accompanied by full payment.
2015 Mile High SHRM Human Resources Conference
Initial______________
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Mile High SHRM Conference Agreement
SPONSOR/EXHIBITOR CONTACT INFORMATION (Business name, contact person and contact information are published in Conference Program)
Business Name_______________________________________________ Contact Person________________________________________
Address______________________________________________________ City, State, Zip/Postal Code______________________________
Business Phone_______________________________________________ Fax Number __________________________________________
E-mail_______________________________________________________ Website Address ______________________________________
Please check the opportunity for which you would like to register:
Level 3 - Summit
 9/16/14 - 12/31/14  Late Registration After 01/01/15
 Ad Upgrade to Full Page
 Meals Sponsor
 Master Track Sponsor
$2,150
$2,300
$300
$950
$650
Exhibitor Fee
Sponsorship Fee
$__________
$__________
 09/16/14 - 12/31/14  Late Registration After 01/01/15
 Ad Upgrade to Half Page
 Master Track Sponsor
$1,650
$1,800
$250 $650
Exhibitor Fee
Sponsorship Fee
$__________
$__________
 09/16/14 - 12/31/14  Late Registration After 01/01/15  Ad Upgrade to Quarter Page
$1,350
$1,500
$150 Exhibitor Fee
Sponsorship Fee
$__________
$__________
Sponsorship Fee
$__________
Level 2 - Timberline
Level 1 - Base Camp
Add-on Sponsor Opportunities (All Levels)
 Conference Bag Sponsor
 Conference Shirt Sponsor
 Lanyard Sponsor
Adventure Themed Give Away Sponsor
 Breakout Room Sponsor
 Charging Station Sponsor
 Wi-Fi Sponsor
 Branded Broadcast Email to Membership
$1,050
$850
$850 SOLD!
$850 SOLD!
$550
$1000
$1000 SOLD!
$750
Person who should receive the one-year membership:____________________________________________
Additional Registrations @ $75/person
Addt’l Registrations $__________
Total Exhibitor and Additional Sponsorship Fees
TOTAL
*Less Mile High SHRM Current Member Discount
*Mile High SHRM Member Name_____________________________________________________
*Membership must be active through March 31, 2015
2015 Mile High SHRM Human Resources Conference
Total Amount Due
$__________
($200.00)
$__________
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Mile High SHRM Conference Agreement
continued
Display Information
Only paid exhibiting suppliers and showcase speakers will be allowed to display, solicit, or distribute literature or collateral.
Describe your exhibit:
 Table-top
 Floor-based pop-up
 Other - Please describe: Do you need electricity?  Yes  No
If yes, you must complete the Electrical Service Form (last page of this packet) and return it with fee to Marriott DTC.
Payment
Check #____________________ (payable to Mile High SHRM)
 Visa  MasterCard  AMEX  Discover
Card # _____________________________________________________
Expiration Date _____________________________________________
Security Code _______________________________________________
Billing Address _____________________________________________
Name on Card ______________________________________________
Signature __________________________________________________
Acceptance and Signatures
I certify that I have read and agree to comply with the Mile High SHRM Conference Checklist. This completed form represents a binding
Agreement between the undersigned and Mile High SHRM.
Signature __________________________________________________
Print Name_________________________________________________
Title ______________________________________________________
Date______________________________________________________
Please submit signed Mile High SHRM Conference Agreement and Checklist with payment to:
Mile High SHRM
10900 W. 120th Avenue, Unit B7
Broomfield, CO 80021
Phone:303-465-3522
Email: [email protected]
Fax: 303-243-5075
2015 Mile High SHRM Human Resources Conference
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Marriott Denver Tech Center
4900 S. Syracuse Street
Denver, CO 80237
(303) 740-2559 (303) 770-6112 FAX
Date of Order: __________________________
Show Name: __________________________
Show Dates: __________________________
Company Name: __________________________
Booth No.: _________________________
ELECTRICAL ORDER FORM
Electrical
Price plus 24% SC and .0762 tax
TOTAL PRICE
_____
Up to 20 amps/110 volt outlet
$75.00 ea per day
______________
_____
100 AMP 3 Phase Power Drop
$1800.00 per day
______________
_____
300 AMP 3 Phase Power Drop
$2600.00 per day
______________
_____
Extension Cord
$10.00 ea per day
______________
_____
Power Strip
$10.00 ea per day
______________
SCISSOR LIFT RENTAL CHARGES:
A)
SCISSOR LIFT RENTAL - $400.00 per day
(Signed released form)
______________
LABOR RATE:
A)
ENGINEERING HOURLY RATE-$65.00 per hour 4 Hour Minimum
______________
REQUESTS MUST BE RECEIVED WITHIN (10) DAYS OF REQUESTED INSTALLATION OR BE SUBJECT TO A 25%
SURCHARGE. By signing and delivering this form, customer agrees to all terms, conditions and limits of liability printed on
this form.
ITEMIZED CHARGES
1.
BANNER HANGING
$65.00 per hr, (1) hr minimum
______________
2.
SMOKE OR FOG MACHINES
______________
A.
Permit on file with Fire Department with all fees paid to Fire Department.
B.
Fire Safety Engineers standby (3 engineers minimum) $42.50 per hr x 3 engineers
C.
Replacement of contaminated smoke detectors in zone or zone air handlers.
D.
$75.00 for zone detectors. $125.00 for zone -air handler detectors.
3.
SERVICE CHARGE (24%)
4.
SALES TAX (7.62%)
5.
TOTAL CHARGES
(Service Charge is taxable)
Include SC and Tax please
Add to total:
______________
Add to total:
______________
______________
Company Name ______________________________
Phone Number _______________________
Address _____________________________________
Fax Number _________________________
City ______________________________ Authorized Signature ________________________________
State ________ Zip Code ______________
Print Signature _______________________________
Credit Card Type __________ Card Number ____________________________ Exp _________________
Name on Card ________________________________
Please write clearly on cc numbers and name
2015 Mile High SHRM Human Resources Conference
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