E X H I BITO R A PPLI CATI O N A ND CO NTR ACT Fall 2 014 Minn e sot a G round Wa t e r A s so ci a t ion Conf e renc e Nove mb e r 12 , 2 014 Contact Information (as it will appear in the exhibitor listing) Why Exhibit? Company Name Address City State/Province ZIP/Postal Code Phone Web Address Contact Person Contact E-mail Cell Phone # of Your Representative We offer companies and institutions the opportunity to present programs, services and products to attendees at the Fall 2014 Minnesota Ground Water Association Conference. This is an excellent and inexpensive way to meet attendees and make new contacts. Showcase products and services 66 MGWA conferences attract your target audience. These active and involved professionals use environmental management products and services for their work at sites throughout the Midwest Fees □ $ 500 Exhibit Booth/Table in registration/refreshment areas includes skirted table, electrical outlet and one full registration 66 They want to see software and hardware demonstrations 66 They want to find out about new technical products and services and what’s in the works Contact Information (for billing and conference arrangements) Billing Name Billing Address City State/Province ZIP/Postal Code Phone 66 MGWA is the right venue to reach and inform potential customers Friendly atmosphere 66 Refreshment breaks and registration are in the exhibit areas 66 Exhibits are adjacent to the sessions Attend the Conference 66 Come see what challenges and opportunities your customers are facing! Payment □ Check □ P.O. □ Credit Card Number ___________________ Number ___________________ (Visa, MC, Discover, American Express Amount Charged ___________________ Card # ___________________ Exp. Date ___________________ Security Code ___________________ Authorization for Credit Card Charge: I authorize this transaction. Signed this _____ day of ________________________ 2014. _________________________________ _____________________________ Authorized Signature Print Name EXHIBITION RULES 1. Out of respect for other exhibitors and conference attendees, these practices are prohibited: Allowing another company or organization to use or sublet exhibit space. Distribution of materials other than at your own table. Display of any advertising or signs other than at your own table area. Inducements of any sort for activities such as demonstrations or displays away from the conference during conference hours. Use of loud audio or noisy equipment that would interfere with other exhibits. No flammable or explosive materials, nor x-ray or radioactive energy emitters prohibited by city, county, or state regulations or insurance carriers are permitted on the premises. 2. The conference organizers reserve the right to refuse any application for any reason. 3. The conference organizers reserve the right to curtail exhibits or displays, literature, advertising novelties, souvenirs, personal conduct, and anything else that the organizers deem incompatible with the character of the conference. 4. The conference organizers reserve the exclusive right to amend, modify, or change, from time to time, the rules and regulations we have listed here. Upon reasonable notice to the exhibitor, the exhibitor agrees to comply with such amendments, modifications, or changes as if fully and originally written herein. 5. Liability: Exhibitors will not mar or deface the exhibition premises, including but not limited to nails, tacks, hooks or screws, and will be responsible for any damages that occur. Neither the Minnesota Ground Water Association (MGWA) nor the Regents of the University of Minnesota (U of MN) will be responsible for loss or damage to exhibitor’s property. Exhibitors shall indemnify and hold harmless the MGWA, the U of MN and any service contractor acting as agents of any of the above from all liability which may ensue from any cause. 6. Move in: 7 am to 8 am November 12, 2014. Move out: 4 pm to 5 pm november 12, 2014. 7. Exhibit hours: Registration starts at 7:30 and breakfast service begins shortly thereafter. There is a morning break, a lunch hour, and an afternoon break. Exhibits should remain in place until the sessions resume after the afternoon break. This agreement shall be binding upon and inure to the benefit of the parties, their successors, assigns, and representatives. Signed this _____ day of ________________________ 2014 _________________________________ _____________________________ Company Representative Signature Company Name Fine Print Please sign and return this contract with payment to: MGWA WRI Association Mgmt Co. 4779 126th St. N White Bear Lake MN 55110 First come, first served: Submit your application and contract and remit payment early. Deadline is April 1st, but early sell-out anticipated. Space will be assigned and confirmed only after this application and contract is received and payment is made. Cancellation Policy: The exhibitor will be obligated to pay the total rental cost of the exhibit space as outlined in this contract. The exhibitor should notify the organizers at [email protected] mgwa.org as soon as possible of intent to cancel or withdraw from the conference. The organizers will make reasonable efforts to resell the space. If the space is resold, the exhibitor’s payments, less a $150 processing fee, will be refunded. If the space is not resold, there will be no refund. The exhibitor will be acknowledged as a sponsor. Payment terms: Checks are preferred and should be made out to the Minnesota Ground Water Association. VISA, MC, Discover, and AmEx are accepted by completing the appropriate sections of this form. This application will be treated as a purchase order if it is received without payment. An invoice will be sent. Note: Both contract AND the payment must be received before space will be assigned and confirmed.
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