Kimball School Foundation Scholarship

Checklist: When Emailing Cover Letter and Resume
Before you email your resume take a minute to compare it with the checklist given
below and see if it is ready to go.
Send the cover letter as the body of the email message. The body of an email has replaced the traditional cover letter unless you are sending an
attachment. If you are sending out several email resumes be careful not to
mix up the names of the employers. It is easy to do when you are using the
same cover letter but cutting and pasting the names of different employers.
When sending your cover letter and resume in an email message, your cover
letter should come first and your resume second. Include a line that clearly
separates the two documents, for example:
------------END COVER LETTER----------Make sure that your subject line of the document includes your name in the
title and the position that you are applying for so that the recipient can
easily locate it on his or her own computer. For example: Jane Doe’s
Resume for Teacher’s Aide Position.
Use plain text formatting. The strength of text format is that all computers
can read information in this format. This means that you do not add colors
or change fonts. This eliminates bold, italic, underline and word-wrap. You
also have to be careful with tab, indent, centering, and right justify. Here are
some suggestions to enhance your plain text format:
Use capital letters to replace your bold headings. Do not capitalize
the entire text.
Use double returns to create white space.
Use an asterisk (*) to replace your bullet points.
Use 66 characters for your line length to ensure that your resume stays
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Don't attach your resume to your e-mail unless requested to do so by the
employer. The recipient may not be able to receive attachments. Instead
copy and paste your resume in plain text into the body of the email.
If you are sending an attachment, ask the individual what word processing
software they use, including the version otherwise they may not be able to
read it. If you are unable to find out what software they are using, save your
word processing file in .txt or .rtf formats
Don't send an unsolicited resume. No one likes unsolicited email besides why
are you sending it if there is no known job opening? You are sending a
resume showcasing your skills and the recipient is supposed to do your work
for you and find a job to match your skills? Dream on!
Send the resume to a specific person. Avoid sending the resume "To Whom it
May Concern," or to a generic job title. This will require research but it is not
impossible. Do your best to find it and if not use what you have. The
important issue is the contents of your resume.
Check your spelling and grammar. Email your resume to a friend to see if
the look and the format come out ok. Have someone to proof read it for
you before sending it.
If you have an email address like [email protected],
[email protected], or [email protected] you might
want to consider changing it or creating another one. These addresses are
ok for personal use but for professional use – not so much. It helps to have a
dedicated email you can use so your job search correspondence doesn’t
get jumbled with your personal correspondence. Be sure to maintain at
least one email address that is professional sounding.
Make a follow up phone call to ensure that the resume was received.
Indicate in the cover letter that you intend to follow-up.
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