Document 33256

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kr
1
Jnsurance
Consultant
U
F
Qrassroots
i RsusII Nolan NIA
Prosidoat
P 6 Box 65126
Batea Bo
6e Louisiana 76366
22562216711
Winne
2255676166 Fax
com
[email protected]
Th
December 7 2012
Mr Gary D Normand
Louisiana Board of Ethics
P0Box4368
Baton Rouge LA 70821
SUBJECT SUPPLEMENTAL REGISTRATION 700 FEE
SUPPLEMENTAL REGISTRATION 900 FEE
Dear Mr Normand
Please accept this letter as a formal request to waive the above fees assessed for the non compliance of completing a
Supplemental Registration timely It was not my intent to neither lose the contract with LAHU nor have to find other
employment with HAFA
I wanted to thank you for speaking to me this morning These last few months have been very upsetting and very troubling
I have worked for the Louisiana Association of Health Underwriters LAHU for several years and have been a member for
more than 10 years These people were my family and friends I had dedicated my life to lobbying for them I didn
t plan to
leave LAHU however I had no choice
At the end of October there were some disagreements about upcoming legislation in which the President Past President
Legislative Chair PAC chair and several others quit the LAHU Board A few days following I attended a meeting in New
Orleans and was approached by a LAHU Board member stating that I was going to be asked to resign because of personality
issues 1 was never asked to resign and they would rather have the board return than have me as a lobbyist I
explained
I was not
an
t resign but I would not offer a contract in 2013
employee and wouldn
From that point a new President assumed the position a board meeting was held and it apparently was decided they would
pay me through the end of the year I do not have anything official in writing from LAHU stating when the official end of
my contract occurred Therefore when I completed my monthly report I simply used the 10
12 date for the end of that
31
report These events have been very traumatic as LAHU was my only client I had and there was a possibility I would be
without an income
With the major upset of the LAHU Board the direction and the treatment of me a few LAHU members decided they needed to
form a new Association in order to lobby for agent legislation The beginning of November they begin filing articles of
incorporation and started a conversation with me about hiring me to represent IIAFA I have attached the first HAFA Board
Meeting Agenda in which you will note they will hire me on December 10 2012
When completing my monthly remittance form I was so scared of doing something wrong and getting fined I simply put
12 as the start date for IIAFA so that I did turn the information in timely I guess I was thinking I needed to put 10
1
11
31
and 11
1 respectively because that was the time period for the report I was completing I have met with HAFA and helped
them with membership to get started but I have not served as their lobbyist After the meeting on December 10 2012 it will
be recorded in their minutes that I will be hired as the IIAFA lobbyist
Your kindness and consideration is greatly appreciated I am simply begging your assistance in waiving these fees I have
tried over the years to adhere to all the rules and I don
t believe in breaking them I take full responsibility for providing
incorrect information and didn
t understand the ramifications of doing so I would be happy to appear in person or bring as
many witnesses as possible to testify to the timeline of these events
I have also provided a copy of my contract with LAHU that should have ended 12
31 12
4II
I
ent The Nolan
Group
STATE Cr s OUIS
A
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ro
DEPARTMENT yr STATE CLIP
s
Aa
LOUISIANA BOARD OF ETHICS
AFT
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p
v
a
43
P o BOX 4368
BATON ROUGE LA 70821
2251 219 5600
d
nol
m
y
pr
FAX 3225
3 381 7271
80C
1
6630
842
333 et83cs state
0
3ei
us
la
November 27 2012
CERTIFIED MAIL
MS B RONNELL NOLAN
NO 70122210000164593526
364 STEELE BLVD
BATON
ROUGE
RE
LA 70806
RETURN RECEIPT REQUESTED
Late Fee Assessment
2012 Supplemental Registration
Dear MS NOLAN
Enclosed is an Order of the Louisiana Board of Ethics assessing late fees pursuant to La R
S 42
1157
for the late filing of a required registration report Please submit a check or money order in the amount of
S700 payable to the Treasurer of the State of Louisiana to Post Office Box 4368 Baton Rouge LA
70821
You have 20 days from the receipt of this letter to submit payment or dispute this assessment To
dispute this assessment you may elect to do either or both of the following
1
You may request a waiver ofthe latefee to the Louisiana Board of
Ethics
If you submit a request for a waiver to the Board of Ethics you should include specific details
along with documentation to support as to why in your opinion you have good cause as to why
your report was not timely filed and the late fee should be waived Also if you would like to
appear before the Board of Ethics in connection with your request you should state that in your
letter If you request an appearance you will be notified of the place and time prior to the
meeting The request should be submitted to the attention of the Board of Ethics at the following
address P O Box 4368 Baton
Rouge
LA 70821
or
fax
at
225 381 7271
If the Board
declines to waive your late fee you have the right to appeal the assessment thereafter to the
Ethics Adjudicatory Board
2
You may request an appeal ofthe late fee to the Ethics Adjudicatory Board EAB
If you choose to request an appeal of the late fee to the EAB you should submit your request to
the attention of the Executive Secretary of the Louisiana Board of Ethics at P
O Box 4368
Baton Rouge LA 70821 or fax at 225 381 7271
If you do not pay or dispute the assessment of the late fee a lawsuit will be filed in the 19th Judicial
District Court to pursue the collection of the late fee If we are required to file suit to collect the amount
owed you may be responsible for all additional costs inclined
Sincerely
IANA BOARD OF ETHICS
LOU
far
Gary
D
ormand
Enclosure
AN EQUAL OPPORTUNITY EMPLOYER
STATE OF LOUISIANA
DEPARTMENT OF STATE CIVIL SER
ICE
F tiak
LOUISIANA BOARD OF ETHICS
ti
P O BOX 4368
S
BATON ROUGE LA 70821
225 219
560C
FAX 225 381 2
1800842 6630
www
u
a
siate
ethics
s
November 27 2012
CERTIFIED MAIL
MS B RONNELL NOLAN
NO 70122210000164593533
364 STEELE BLVD
BATON ROUGE LA 70806
RE
RERAN RECEIPT REQUESTED
Late Fee Assessment
2012 Supplemental Registration
Dear MS NOLAN
Enclosed is an Order of the Louisiana Board of Ethics assessing late fees pursuant to La R
S 42
1157
for the late filing of a required registration report Please submit a check or money order in the amount of
S900 payable to the Treasurer of the State of Louisiana to Post Office Box 4368 Baton Rouge LA
70821
You have 20 days from the receipt of this letter to submit payment or dispute this assessment To
dispute this assessment you may elect to do either or both of the following
1
You may request a waiver ofthe latefee to the Louisiana Board ofEthics
If you submit a request for a waiver to the Board of Ethics you should include specific details
along with documentation m support as
to why in your opinion you have good cause as to why
your report was pot timely filed and late fee should be waived Also if you would like to
appear before the Board of Ethics in connection with your request you should state that in your
letter If you request an appearance you will be notified of the place and time prior to the
meeting The request should be submitted to the attention of the Board of Ethics at the following
address P O Box 4368 Baton
Rouge
LA 70821
or
fax at
225
381 7271
If the Board
declines to waive your late fee you have the right to appeal the assessment thereafter to the
Ethics Adjudicatory Board
2
You may request an appeal ofthe late fee to the Ethics Adjudicator Board EAB
If you choose to request an appeal of the late fee to the EAB you should submit your request to
the attention of the Executive Secretary of the Louisiana Board of Ethics at P
O Box 4368
Baton Rouge LA 70821 or fax at 225 381 7271
If you do not pay or dispute the assessment of the late fee a lawsuit will be filed in the 19th Judicial
District Court to pursue the collection of the late fee If we are required to file suit to collect the amount
owed you may be responsible for all additional costs incurred
Sincerely
LO ISIANA BOARD OF ETHICS
Ar
ary
Normand
Enclosure
AN EQUAL OPPORTUNITY EMPLOYER
114
or
et
n
4
U
MEMO OF UNDERSTANDING
This memorandum of understanding is entered into by the Louisiana Association of Health Underwriters
and B Ronnell Nolan HIA of The Nolan Group to work on behalf of the Louisiana Association as the
contracted lobbyist for State of Louisiana for the period of January 1 2012 to December 31 2012
BETWEEN
LOUISIANA ASSOCATION OF HEALTH UNDERWRITERS
the Association
an
association organized and existing under the laws of the STATE OF LOUISIANA with its head
office located at
AND
B Ronnell Nolan dba THE NOLAN GROUP
the Lobbyist
a company organized under the
laws of the STATE OF LOUISIANA with its head office located at
O BOX 65128 BATON ROUGE LA 70896
P
In the event of a conflict in the provisions of any attachments hereto and the provisions set forth in this Agreement
the provisions of such attachments will govern
In consideration of the foregoing and of the mutual promises set forth herein and intending to be legally bound the
parties hereto agree as follows
1
RECITALS
a
Lobbyist has expertise in the areas of the Association
s industry and is willing to provide lobbying
services to the Association
b
Lobbyist is licensed by the DEPARTMENT OF INSURANCE in the STATE OF LOUISIANA as
a Life Health and Accident producer and agent and holds the appropriate lobbyist licensure and
certification for the STATE OF LOUISIANA Lobbyist will maintain these licenses and
certifications as active for the duration of the contract term with the Association
c
The Association is willing to engage the Lobbyist as an independent contractor and not as an
employee on the terms and conditions set forth herein
2
SERVICES
a
Lobbyist will provide expertise and services to the Association and the Association
s membership
regarding the health and welfare insurance industry
b
s expertise and services include but are not limited to attendance of State Legislative
Lobbyist
Insurance Committee meetings and testify as necessary and required impact of State legislation
pre during and post annual State Legislative session impact of Federal legislation on the
STATE OF LOUISIANA as necessary and required
c
Lobbyist to create and maintain relationships with State House and Senate Insurance legislators and
staff as is necessary to promote the interests and position of the Association with regard to the
health and welfare insurance industry
d Lobbyist to communicate to the Association Board of Directors and the Association
s
membership of all activity on a monthly basis and on a weekly basis during the State
Legislative session
e
Lobbyist to be the Association
s liaison with the Commissioner of the Louisiana Department of
Insurance and staff State Legislators and staff National Association of Health Underwriters
Governmental Affairs staff and Federal Congressional leaders and staff
f
Lobbyist and Association will collaborate on the effectiveness of the Lobbyist
s efforts and
promotion of the Association
s legislative and policy making positions
g
The Association Board of Directors will retain the authority as the final review entity and approval
of the Legislative Council and other committees recommendations by the Legislative Council with
regard to upcoming legislation and position of the Association on legislative rulings and reserves
the right to review other communication methods
h
Lobbyist will provide Ad Hoc services as requested and approved by the Association Board of
Directors and
or the Association
s membership Ad Hoc services include but are not limited to
attendance of Agent Advisory Group meetings Louisiana Health Care Commission meetings
Health Underwriters and Health Agents Political Action Committee PAC events delivery of
PAC campaign donation checks to the respective legislative recipients State Legislative
fundraising events Association State and Local Chapter Board meeting and membership functions
as requested necessary and
or required
3
CONSULTING PERIOD
a
The initial term of this Agreement shall commence on January 1 2012 until December 31
2012
b
Association agrees to review and evaluate the performance of Lobbyist at the end of the Agreement
period
c
This Agreement may be renewed perpetually as agreed to by both parties named in this Agreement
should the Association deem it necessary to retain the
expertise
and services of Lobbyist
4
COMPENSATION
a
Lobbyist will provide services named above for the stated contract period for 2
500 per month
b
Lobbyist will be compensated directly by the Association on a monthly basis by the 1s of each
month
c
Lobbyist will be provided a 1099 at the end of the calendar year
d
Compensation is open to renegotiation by either stated party at the end of the initial Agreement
period should the parties renew this Agreement
e
Association will compensate Lobbyist for rendered services for personal vehicular travel mileage
at the Federal rate current at the time of the expense hotel expenses to attend Association
National State and Local affiliates sponsored events conferences and speaking engagements
Refer to Section 5 APPROVED MEETING AND CONVENTION REIMBUSEMENT
POLICY
f
Lobbyist will be compensated directly by the Association and
or the Association
s local chapter
affiliates for expenses incurred in item 4
d upon receipt of itemized expense report
Compensation to be made to Lobbyist within 5 business days of the Association
s receipt of said
expense report
g
In the event Lobbyist anticipates incurring expenses outside of those sated in item 4
d those
expectations must be submitted to the Association Board for prior approval Reimbursements for
said expenses are at the discretion of the Association Board of Directors and are not guaranteed for
reimbursement Failure to receive prior approval from the Association Board of Directors for
expenses outside of item 4
d are not guaranteed for reimbursement
5
APPROVED MEETING AND CONVENTION REIMBURSEMENT POLICY
a
The following are paid infull
i Registrationfees when made on a timely basis late fees are not reimbursed unless
approved by the Association Board of Directors
ii Airfare at the lowest available fare within reason higher than normal route airfare must be
submitted to the Association Treasurer for approval
iii Hotel accommodations where the event takes place number of nights limited to the event
If the program begins before 3PM that night is paid if the program ends after 3PM that
night is paid Room and tax only are eligible for reimbursement additional room charges
are the responsibility of Lobbyist
iv Transportation i
e taxi shuttle service to and from the airport and event destination are
reimbursed up to 50
00 with receipt
b
The following are paid per diem
i Food Beverage
1
For scheduled conferenceconvention days only If conferenceconvention has 3
days of qualified events the total reimbursement is up to 150 based on receipts
2
00
Up to 50
per
day
per person with reimbursable
receipts
as
budget allows
c
Of note
i Expense receipts must be submitted to the Association Treasurer within 90 calendar days
of the event to be considered eligible for reimbursement
ii Association Board of Directors has the authority to reduce or withhold reimbursement for
non qualified or insufficiently substantiated expenses
iii No reimbursements will be issued without itemized receipts for the expenditure
6
TERMINATION
a
The Association reserves the option to terminate this Agreement for any reason with a 30 day
notice
b
Lobbyist reserves the option to terminate this Agreement for any reason with a 30 day notice
c
Upon termination of this Agreement all business conducted and communication with the
Association and the Association
s membership during the Agreement period will remain
proprietary to the Association
Agreed to
and
signed
on
THE NOLAN GROUP
this
day of
20
by
LOUISIANA ASSOCIATION OF HEALTH UNDERWRITERS
Printed Name
Printed Name of Sitting President
Signature
Signature
t
Health Agents for America
Presidential Board Meeting
December 10 2012
Call to Order
Welcome
Chris Garrett Chairman
Introduction of Members
Ratify Bylaws
Approval of Membership Dues
Structure
Annual Amounts
Approval of New Members
Approval of Budget for 2013
Hire
Lobbyist
B Ronnell Nolan
The Nolan Group
D 0 Insurance
Positions on Legislation
Net of Commission legislation
Policy Fee for L
H
Create
a
Focus
Group
from
membership Will Chapman
Committee Chair
Balance Billing PSA Campaign
Level of Commissions received in the Exchange
Washington Update Michael Keegan
March
Membership
New Business
Adjourn
Board Meeting