2014 Suwon Asian Fencing Championships Organizing Committe Korean Fencing Federation Rm.114, SK Handball Gym., #424, Olympic-ro, Songpa-gu, Seoul 138-151, KOREA Tel : (+82 2) 420 4289 / Fax : (+82 2) 425 5284 E-mail : [email protected] INVITATION Dear Sir/Madam, The Fencing Confederation of Asia and the Korean Fencing Federation have the pleasure of inviting you to participate in the << 2014 Suwon Asian Fencing Championships >>, which will be held on 2nd July – 7th July 2014 in Suwon, Korea. Organizing Committee is planning to provide you with all internal transfer service to and from airportcompetition venue- hotel, for your convenience and the smooth competition organization. I expect lots of your fencers to participate in our big events and have an enjoyable stay at Suwon, Korea. I am looking forward to welcoming all of you in Suwon. Sincerely yours, SON Kil Seung CELSO L.DAYRIT President Korean Fencing Federation President Fencing Confederation of Asia 2014 Suwon Asian Fencing Championships 1. <<2014 Suwon Asian Fencing Championships >> is opened to all fencers, possessing a current FIE License, who are selected by their National Federations. 2. Date : 2nd (Wed.) – 7th (Mon.) July. 2014 3. Venue : Gymnasium(1st venue) and Public Sports Center (2nd venue) in Suwon Sports Complex (Address: 893, Gyeongsu-daero, Jangan-gu, Suwon-si, Gyeonggi-do, Korea) 4. Competition Schedule Date 1st July 2014 (Tue) 2nd July 2014 (Wed) 3rd July 2014 (Thu) 4th July 2014 (Fri) Event 16:00 Team Manager meeting 17:00 Referee meeting Women's Foil Men’s Saber Men's Foil Women's Epee Men's Epee Women's Saber Remark Individual Individual Individual 5th July 2014 (Sat) Women's Foil Men’s Saber Team 6th July 2014 (Sun) Men's Foil Women's Epee Team 7th July 2014 (Mon) Men's Epee Women's Saber Team *The DT may change the schedule depending on the number of entries and situation. 5. Entries 2014 Suwon Asian Fencing Championships is open to all Asian and Oceania fencers, possessing current FIE licenses. Maximum number of competitors per country a) Individual events : maximum of four(4) fencers per country b) Team events: One (1) team per country consisting of three (3) fencers and one (1) reserve. The entries for the fencers have to be made directly on the website of the FIE before the 26th June 2014. Preliminary entry (by event and numbers): This form (Annex 1) has to be received by the organizing committee not later than 19th June 2014. Entry for Officials and Fencers (by name) : This form(Annex 2, 3) has to be received by the organizing committee not later than 26th June 2014. Transportation form (Annex 4) must reach the organizing committee by 26th June 2014. 6. Competition Methods: The fencing competition shall be conducted in accordance with the current Status and Rules of the FIE. In case of 2014 Suwon Asian Fencing Championships disagreement in interpretation of the rules, the latest English version shall prevail. The Director Technique shall deal with any unforeseen incidents not covered by the rules. 7. Equipments and Weapon Control: All the fencers should be equipped in accordance with FIE standards. They have to present their equipment at the weapon control the day before their competition. 8. Entry fee (Confirmation of engagement) The rate of entry fee is as follows: Individual event 40USD / person / event Team event 100USD / team / event The entry fee is to be paid at the moment of the confirmation of engagement. 9. Accreditation and Weapon control Entry for Officials and Fencers (Annex 2, 3) must to be received by the organizing committee no later than 26th June 2014. All fencers have to be accredited the day before the competition at latest at 16h00. 10. Doping: Doping control will be carried out according to FIE regulations 11. Referees FIE will provide the FCA with a list of “acceptable international referees” from among the FIE licensed referees in Asia. Referees will be assigned by FCA and FIE jointly, these referees must present themselves on 1st July 2014 at 17:00 p.m to referee meeting. 12. Hotel 1) Ramada Plaza Suwon (*****) 150, Jungbu-daero, Paldal-gu, Suwon-si, Gyeonggi-do Tel: +82 31 230 0001 / Fax: +82 31 230 0005 / E-mail: [email protected] Website: www.ramadaplazasuwon.com (Mr. JUNG Sukwon) Breakfast and Tax are included. Rate(per room / night) Single Twin 165,000 won 180,000 won 2) Value Hotel High End (****) 299 Hyowon-ro, Paldal-gu, Suwon-si, Gyeonggi-do Tel: +82 31 230 6000 / Fax: +82 31 230 6001 / E-mail: [email protected] Website: www.valuehighend.com (Mr. KANG Jeongpil) Breakfast and Tax are included. Rate(per room /night) Single 145,000 won Twin 160,000 won 2014 Suwon Asian Fencing Championships 3) Ibis Ambassador Suwon (****) 132, Gwongwang-ro, Paldal-gu, Suwon-si, Gyeonggi-do Tel: +82 31 230 5000 / Fax: +82 31 230 5007 / E-mail: [email protected] Website: http://ibis.ambatel.com/suwon (Mr. LEE Seungyong) Breakfast and Tax are included. Rate(per room /night) Single 150,000 won Twin 160,000 won 4) Starmade Hotel (***) 1031-9, Ingye-dong, Paldal-gu, Suwon-si, Gyeonggi-do Tel: +82 31 898 5055 / Fax: +82 31 898 5056 / E-mail: [email protected] Website: www.hotelstarmade.com (Mr. HAN Jongbum) Breakfast is not possiible. Tax is included. Rate(per room /night) Single 60,000 won Twin 70,000 won 5) Merdi Hotel (***) 1018-1, Gwonseon-dong, Gwonseon-gu, Suwon-si, Gyeonggi-do Tel: +82 31 235 4850 / Fax: +82 31 235 4851 / E-mail: [email protected] Website: www.merdihotel.com (Ms. KIM Seji) Breakfast and Tax are included. Rate(per room /night) Single 70,000 won Twin 80,000 won 6) Hotel Como (***) 1026-10, Ingye-dong, Paldal-gu, Suwon-si, Gyeonggi-do Tel: +82 31 233 8969 / Fax: +82 31 935 0174 / E-mail: [email protected] Website: www.hotelcomo.co.kr (Mr. KIM Yongseong) Breakfast and Tax are included. Rate(per room /night) Single 70,000 won Twin 80,000 won Please submit the hotel reservation form directly to hotel before 26th June 2014 . You have to reserve with “2014 Asian Fencing Championship” and then delegation can benefit from special rate. 13. Internal transfer service We will provide transportation to and from the Airport –Hotel -Venue for the participating delegations and its cost is 30USD per person (all transportation to and from the Airport –Hotel -Venue). Please pay the transportation fee to the Organizing Committee when you pay the entry fee. Please send us your flight itinerary to the Organizing Committee through the Annex 4 (Transportation request form), no later than 26th June 2014. 2014 Suwon Asian Fencing Championships Note: The transfer service will be provided only for guests who will be staying at the above official hotels. Please be informed that the transfer service (airport –hotel-airport) is available from 6 am to 11 pm, the delegation arrive after this time, has to transfer by themselves. 14. Visa In order to obtain a visa, participants are requested to send the copy of their passports by e-mail: [email protected] The organizing committee will take care of the necessary formalities. 2014 Suwon Asian Fencing Championships Annex 1 ENTRY BY NUMBER FORM To be sent to: Organizing Committee of 2014 Suwon Asian Fencing Championship: Korean Fencing Federation Rm.114, SK Handball Gym., #424, Olympic-ro, Songpa-gu, Seoul 138-151, KOREA Tel : (+82 2) 420 4289 / Fax : (+82 2) 425 5284 E-mail : [email protected] *At the latest by: 19th June 2014 The Federation: Undertakes to participate in the above mentioned 2014 Suwon Asian Fencing Championship, with the following number of persons: numbers OFFICIALS TRAINERS OTHERS Fencers individuel Men’s Foil Men’s Epee Men’s Sabre Women’s Foil Women’s Epee Women’s Saber Date Signature Team 2014 Suwon Asian Fencing Championships Annex 2 ENTRY BY NAME OF FENCERS Korean Fencing Federation Rm.114, SK Handball Gym., #424, Olympic-ro, Songpa-gu, Seoul 138-151, KOREA Tel : (+82 2) 420 4289 / Fax : (+82 2) 425 5284 E-mail : [email protected] * At the latest by: 26th June 2014 Federation: Male fencers: Event Men’s Foil Men’s Epee Men’s Saber No. First name Last name 1 2 3 4 1 2 3 4 1 2 3 4 Team Yes / No Yes / No Yes / No Female fencers: Event Women’s Foil Women Epee Women Saber No. 1 2 3 4 1 2 3 4 1 2 3 4 First name Last name Team Yes / No Yes / No Yes / No 2014 Suwon Asian Fencing Championships Annex 3 PARTICIPATION COMMITMENT OF OFFICIALS AND ACCOMPANYING PERSONS To be sent to: Organizing Committee of 2014 Suwon Asian Fencing Championship: Korean Fencing Federation Rm.114, SK Handball Gym., #424, Olympic-ro, Songpa-gu, Seoul 138-151, KOREA Tel : (+82 2) 420 4289 / Fax : (+82 2) 425 5284 E-mail : [email protected] * At the latest by: 26th June 2014 Federation: Please enter the following persons at 2014 Suwon Asian Fencing Championships: Head of delegation Family Name First name Function in the federation Family Name First name Function in the federation Officials Trainers Family Name First name Function in the federation Referees Family Name First name Foil Epee Saber 2014 Suwon Asian Fencing Championships Annex 4 TRANSPORTATION REQUEST FORM Organizing Committee of 2014 Suwon Asian Fencing Championship: Korean Fencing Federation Rm.114, SK Handball Gym., #424, Olympic-ro, Songpa-gu, Seoul 138-151, KOREA Tel : (+82 2) 420 4289 / Fax : (+82 2) 425 5284 E-mail : [email protected] * At the latest by: 26th June 2014 TRANSPORTATION Hotel Name Hotel Name Date Arrival Time Date Departure Time From Flight Number Number of Persons To Flight Number Number of Persons Federation: CONTACT INFORMATION Contact person: Phone: E-mail : Fax : 2014 Asia Fencing Championships Hotel Reservation Form Please fax this form directly to the Reservations Department Tel: (82) 31 230 0001~2 / Fax: (82) 31 230 0005 E-mail: [email protected] VALUE-ADDS: Room rate is inclusive of buffet breakfast Unlimited usage of wired/wireless internet (in-room and public area) IMPORTANT NOTES: Cancellation policy 30% room rate ...30 day before check-in day. 50% room rate ...14day before check-in day. 70% room rate ...7 day before check-in day. 100 % room rate...on check-in day (after 0:00am JST), and NO SHOW. Room(s) confirmed shall be made available for occupancy after 14:00 on the date of check-in & check out time is at 12:00pm. If you are arriving midnight and the official check-in time, please make the reservation for the day before. Reservation request should be submitted with a credit card detail and is subject to a one-night deposit by credit card. In the event of “No-Show”. The hotel will levy a charge for one-night stay to the credit card. COMPLETE DETAILS IN FULL Guest Name Last Name First Name MR / MRS / MS Company Passport Number Address Tel No: Fax No: E-mail: FLIGHT DETAILS Arrival Date: Flight No: Arrival Time: Departure Date: Flight No: Departure Time: Room Type Deluxe King (Single Occupancy) (Include 1pax are Breakfast) Deluxe Twin (Double Occupancy) (Include 2pax are Breakfast) Room Rate (per room per night) Please √ on your preferred room type KW165,000 KW180,000 ※ The above rates are Breakfast and VAT 10% Included CREDIT CARD GUARANTEE Card Type: □ Visa □ Master Card No: □ American Express □ Diners □ JCB Exp: I here by guarantee my reservation with the above-mentioned credit card and all costs to be charged to it. I understand that should there be a no-show or cancellation after 6pm on the day of arrival, I will be charge for the one-night duration of my stay, inclusive of taxes. Signature: Date: To Check or amend your reservation, you may call (82) 31 230 0001 or e-mail: [email protected] RAMADA PLAZA SUWON 940, Ingye-dong, Paldal-gu, Suwon, Korea Phone: 82-31-230-0001 Fax 82-31-230-0005 299, Hyowon-ro, Paldal-gu, Suwon-si, Gyeonggi-do, Korea Tel +82-31-230-6000 Fax +82-31-230-6001 Email : [email protected] www.valuehighend.com Reservation Requested Form Guest Name : Phone number : Number of rooms : Arrival Date : Departure Date : * Rates are quoted in Korean Won (KRW) on a per room and per night basis * Check-in time is 14:00 hours and Check-out time is 12:00 hours * Creditcard information provided does not require a signature and constitutes approval by the cardholder to guarantee the booking per our cancellation policies. Hotel :+82 (31) 230 6000 Fax : +82 (31) 230 6001 Email: [email protected] www.valuehighend.com 299, Hyowon-ro, Paldal-gu, Suwon-si, Gyeonggi-do, Korea Tel +82-31-230-6000 Fax +82-31-230-6001 Email : [email protected] www.valuehighend.com Value Hotel Worldwide High End Business Group Booking Request Date of Request Name of Organisation Arrival Date Departure Date Country Name of Organiser Fax. #: Tel. # E-mail: Designated Sales Manager Types of Guarantee Copy of Credit Card Method of Payment Credit Card, Cash, Bank Remittance Booking Period Room Type # of Rooms # of PAX Room Rate Double Room 150,000 Twin Room 160,000 Sub total Remark : Ibis Suwon 1132-12 Ingye-dong Paldal-ku Suwon 442-835 Korea Tel +82 (31) 230 5000 Fax +82 (31) 230 5007 URL: www.ibissuwon.com Breakfast Rate Arrival Date Departure Date 0 0 0 0 0 0 0 0 Starmade Hotel HOTEL RESERVATION FORM 2014 Suwon Asian Fencing Championship Please complete this form and return to the hotel by e-mail, [email protected] or by fax +82 31 898 5056. ▣ Contact information Country Name (position) Tel (with area code) Fax (with area code) E-mail ▣ Hotel reservation Date of Arrival (after 14:00) Room Type Date of Departure (until 12:00) Single Twin Number of Room ▣ Credit card information (for guarantee) Number Type Expire date Holder ※Rates are only valid for competition period. Number of person Reservation Request Form In order to secure a room at Hotel Merdi, Please fill up and attach this reservation form and send it to us via fax +82-31-235-4851 or e-mail [email protected] Reservations must be made before 25th of June, after which all rooms are subject to availability. Guest Name : First. . Last______________________ First. . Last______________________ Company : ________________________________________________________ Phone Number : Fax Number :____________________ E-mail Address :______________________________________________________ Arrival date / time : . . Departure date / time : . . Rooms : (Please fill up number of rooms for your preferred room type) 1. Standard Double room( 26 sqm / 8 PY) Room and breakfast for 1person KRW 70,000 ( ) 2. Standard Twin room (Business Twin) ( 26 sqm / 8 PY) Room and breakfast for 2persons KRW 80,000 ( ) * Included 10%VAT Credit card name and number :________________________________________ Credit card valid date : ______________________________________________ * Deposit Policy : Credit card requested to guarantee your reservation * Cancellation & No Show Policy : No show and cancellation with in 48hours of arrival will be subject to 1 night charge. Preferences/Remarks: Terms & Conditions 1. All reservation are subject to confirmation by hotel Merdi. 2. Normal check-in time is 14:00 and check-out time is 12:00. Charge will be applied for any early check-in or late check-out. All confirmed bookings without arrival details will be held till 6pm of the arrival day unless guarantee letter or credit card number was provided. Please fax this form to 82-31-235-4851 or email to [email protected] for your reservation. For further hotel information, please refer to www.merdihotel.com or call us at +82-31-235-4850. 1026-10 Ingye-Dong Paldal-Gu Suwon-Si Gyeonggi-Do Korea Tel: +82-31-233-8966 http://www.hotelcomo.co.kr Company Suwon Hotel COMO Company Person in charge GM Kim Person in charge Tel 82-31-233-8969 FAX TO Tel. Mobile 82-10-9348-1374 (E-mail) Mobile Fax. 82-31-935-0174 FROM Date Fax. E-mail Confirmation Letter This is Hotel COMO in Suwon. Your reservation was conformed as we attached below. We will send you the detail of your invoice when you check out or one day after you leave. We are looking forward to seeing you and want you to know that we will do everything possible to make your stay pleasant and enjoyable. Best regards. Customer Check-in Checkout Room Type Number of Rooms Unit Price Total ※ Taxs, breakfast and serivce charge are included ※ 24-Hour Front Desk, Elevator, Soundproof Rooms, Heating, Baggage Storage, Air conditioning, Breakfast buffet, Meeting/Banquet Facilities, Business Center, Fax/Photocopying, Laundry, Dry Cleaning ※ Airport Shuttle or Shuttle Service(limited in Suwon area) ※ Free Wi-Fi is available in all areas ※ Free private/bus parking lot, valet parking service is available If you cancel 2 days before your arrival, we will charge you 30% of your room rate. 1 day - 50% No-Show - 100%.
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