QUALITY, HEALTH, SAFETY & ENVIRONMENT MANUAL Document No. RD-IMS-001

QUALITY, HEALTH, SAFETY &
ENVIRONMENT MANUAL
Document No. RD-IMS-001
Rev
Description
Date
Prepared
Checked
Approved
A
Issued for Comment
06.06.13
SG
JD
JD
0
Issued for Use
11.04.14
SG
JD
JD
CONTENTS
QUALITY, HEALTH, SAFETY & ENVIRONMENT POLICY ....................................................................... 4
1.0
1.1
1.2
1.3
2.0
2.1
2.2
2.3
3.0
3.1
3.2
3.2
4.0
4.1
4.2
4.3
4.4
4.5
4.6
4.7
5.0
5.1
5.2
5.3
5.4
5.5
5.6
6.0
6.1
6.2
6.3
6.4
6.5
6.6
6.7
6.8
6.9
6.10
6.11
6.12
6.13
6.14
6.15
SCOPE ............................................................................................................................................. 5
PURPOSE ....................................................................................................................................... 5
SCOPE ........................................................................................................................................... 5
DEFINITIONS ................................................................................................................................... 6
SYSTEM DESCRIPTION ................................................................................................................. 7
SYSTEM STRUCTURE ...................................................................................................................... 7
MANAGEMENT COMMITMENT ........................................................................................................... 7
PROJECT QUALITY HEALTH, SAFETY AND ENVIRONMENT MANAGEMENT SYSTEM ............................... 7
SAFETY & ENVIRONMENTAL MANAGEMENT SYSTEM – OBJECTIVES & TARGETS ........... 8
OBJECTIVES ................................................................................................................................... 8
TARGETS ........................................................................................................................................ 8
PLANS FOR MEETING TARGETS ....................................................................................................... 9
ORGANISATION AND RESPONSIBILITIES ................................................................................ 10
GENERAL ..................................................................................................................................... 10
SENIOR MANAGEMENT .................................................................................................................. 10
PROJECT MANAGERS AND SUPERVISORS ....................................................................................... 10
PROJECT QUALITY COORDINATION ................................................................................................ 11
OCCUPATIONAL HEALTH, SAFETY AND W ELFARE RESPONSIBILITIES ................................................ 11
DESIGN, CONSTRUCTION AND OPERATIONS SAFETY RESPONSIBILITIES ........................................... 12
ALL PERSONNEL ........................................................................................................................... 14
QHSE MANAGEMENT SYSTEM - QUALITY ASSURANCE ....................................................... 15
QUALITY ASSURANCE.................................................................................................................... 15
QUALITY CONTROL ....................................................................................................................... 15
QUALITY TRAINING, IMPROVEMENT AND FEEDBACK ........................................................................ 15
RECRUITMENT .............................................................................................................................. 15
QUALITY RECORDS ....................................................................................................................... 16
MANAGEMENT REVIEW .................................................................................................................. 16
QHSE MANAGEMENT SYSTEM - OCCUPATIONAL HEALTH, SAFETY & ENVIRONMENT... 17
COMPANY OFFICE AND OTHER PREMISES ...................................................................................... 17
ROUTINE MAINTENANCE ................................................................................................................ 17
PROJECT BRIEFINGS ..................................................................................................................... 17
IDENTIFICATION AND METHODS OF DEALING WITH POTENTIAL SAFETY HAZARDS.............................. 17
ENVIRONMENTAL HAZARDS AND CONTROL ..................................................................................... 18
HAZARDOUS SUBSTANCES ............................................................................................................. 18
COMMUNICATION OF INFORMATION ON POTENTIAL HAZARDS .......................................................... 18
PRECAUTIONS AND PROCEDURES FOR SPECIAL RISKS ................................................................... 19
EMERGENCY PROCEDURES ........................................................................................................... 19
TRAINING...................................................................................................................................... 19
PROTECTIVE EQUIPMENT .............................................................................................................. 19
ACCIDENT INVESTIGATION AND REPORTING .................................................................................... 20
EMPLOYEE HEALTH MONITORING .................................................................................................. 20
CONTRACTOR HEALTH AND SAFETY............................................................................................... 20
OCCUPATIONAL HEALTH AND FIRST AID ......................................................................................... 20
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6.16
6.17
7.0
COMPANY STANDARDS.................................................................................................................. 20
HEALTH, SAFETY AND ENVIRONMENTAL INSPECTIONS AND AUDITS .................................................. 20
QHSE MANAGEMENT SYSTEM – DESIGN AND CONSTRUCTION ......................................... 22
7.1
PROJECT SAFETY AND ENVIRONMENTAL REQUIREMENTS ............................................................... 22
7.2
PROJECT SAFETY AND ENVIRONMENT ACTIVITIES........................................................................... 22
7.2.1 Safety and Environment Criteria / Requirements .................................................................................. 22
7.2.2 Safety and Environment Design ............................................................................................................ 23
7.2.3 Safety and Environment Reviews and Audits ....................................................................................... 23
7.3
TRAINING / EXPERIENCE FEEDBACK ............................................................................................... 23
8.0
8.1
8.2
8.3
8.4
8.5
9.0
REHABILITATION PROGRAMME ................................................................................................ 24
DEFINITION ................................................................................................................................... 24
REHABILITATION POLICY ................................................................................................................ 24
OBLIGATIONS................................................................................................................................ 24
COMMITMENTS ............................................................................................................................. 24
ALTERNATIVE DUTIES .................................................................................................................... 25
COMPANY MANUALS AND PROCEDURES LIST ...................................................................... 26
APPENDIX 1 – RIDGELINE DEVELOPMENTS PROCEDURES & BUSINESS PROCESSES
INTERACTIONS ......................................................................................................................................... 27
APPENDIX 2 – RIDGELINE DEVELOPMENTS ORGANISATION .......................................................... 31
APPENDIX 3 – APPLICABLE LEGISLATION .......................................................................................... 31
APPENDIX 4 – RIDGELINE DEVELOPMENTS OFFICE & WORKSHOP HAZID ................................... 33
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QUALITY, HEALTH, SAFETY & ENVIRONMENT POLICY
In its performance of design, construction, maintenance and site operations, the management of
Ridgeline Developments Pty Ltd is totally committed to:
•
Achieving a quality service by meeting or exceeding industry standards and/or customer
requirements and evaluating the Quality, Health, Safety and Environment Management System’s
continuous suitability and monitoring its operation in order to improve its effectiveness and
undertaking an annual management review.
•
Taking all reasonable measures in order to eliminate injuries at the workplace and environmental
damage and performing in accordance with the documented quality system with the aim of error free
performance.
•
Defining, documenting and maintaining Company standards for health, safety and the environment
and ensuring the provision of the highest quality management capabilities, and ensuring that these
standards, along with Company and subcontractors products and services, comply with all
contractual, legal and other requirements and meet the high standards applicable to the industry.
•
Ensuring that all Company personnel are given the necessary information, instruction and training in
order to enable them to work in a safe and environmentally aware manner and further that they
understand, and can fulfill their responsibilities with regard to Health, Safety and Environmental
requirements.
•
Encouraging all Company personnel to develop a keen awareness which will satisfy the desired
levels of safety for human life, health, the environment and material assets and developing and
utilising qualified personnel, trained with the necessary skills and experience in order to perform their
duties.
•
Ensuring that safety and awareness of environmental issues is an integral part of all the work
performed by the Company, and that all work is performed with the goal of eliminating work related
injury and illness, and environmental damage.
•
Implementing planned procedures through all stages of a project in order to achieve the design,
specification, procurement and construction of properly engineered structures along with safe
utilisation, maintenance and disposability, and to ensure a high level of Environmental integrity is
achieved through the project and building life cycle.
•
Implementing a rehabilitation policy that meets the requirements of Company personnel that become
injured through Company activities.
•
Periodically reviewing and evaluating through a management review process, the quality, health,
safety and environment management system for suitability and monitoring its operation in order to
enable continuous improvement and to improve its effectiveness and prevention of pollution.
Janelle Graham
Director
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1.0
SCOPE
1.1
Purpose
This document has been prepared in order to describe the Ridgeline Developments Pty Ltd
(Ridgeline Developments) Quality, Health, Safety and Environment (QHSE) Management
System.
It provides information to both employees and third parties on how Ridgeline Developments coordinates, manages and reports on quality, health, safety and environment activities in
conjunction with appropriate referencing and procedures.
1.2
Scope
Ridgeline Developments was established with the purpose of undertaking property development
activities and building services.
Accordingly, the activities that Ridgeline Developments undertake include conceptual and
detailed architectural design, cost estimation and modeling, property procurement, building and
construction operations (including all facets of residential and light commercial building
activities), property sales, and project management.
These activities involve a number of key interacting processes as illustrated below:
KEY RIDGELINE DEVELOPMENTS BUSINESS PROCESSES
MARKETING PROCESSES
PROJECT SPECIFIC
PROCESSES
MANAGEMENT PROCESSES
Business development
Tendering phase
Human resources
Sales
Award of contract
General
Administration
Project execution
Administration
Project close out
The interaction of the Ridgeline Developments procedures and these key processes are shown
in the tables attached in Appendix 1.
This Quality, Health, Safety and Environment Manual is intended to cover the activities of all
Ridgeline Developments project activities, and extends to all Ridgeline Developments personnel
and subcontractors.
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1.3
Definitions
ALARP
:
As Low As Reasonable Practicable
Company
:
Ridgeline
Developments
Developments )
Contract
:
The requirements placed upon a project team by the
client.
HAZID
:
Hazard Identification (studies)
HR
:
Human Resources
HSE
:
Health, Safety & Environment
JHA
:
Job Hazard Analysis
Occupational Health, Safety, etc.
:
Health, Safety, etc., in the Company workplace.
Project Quality Plan
:
A document describing the project organisation and
quality system requirements with reference to the
project's specific scope of work.
Project team
:
A team of one or more people whose purpose is
clearly defined; the activities of which support other
departments or functions. A team of one or more
people whose purpose is clearly defined.
QHSE
:
Quality, Health, Safety & Environment
Quality
:
The supply of products and services in accordance
with specified characteristics, which are provided to
satisfy customer and Company requirements and their
developed demands and expectations.
Quality Coordinator
:
An appointed Ridgeline Developments employee.
Safety & Environment Coordinator :
An appointed Ridgeline Developments employee.
Senior Management
:
The General Manager and other senior managers.
Suppliers
:
Vendor of materials or goods or contractor of services
(only used in the wider context of policies). Other parts
of the system documentation refer specifically to
vendors or contractors as appropriate.
Team Leader
:
A person in charge of a job, typically the Project
Manager.
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Pty
Ltd
(Ridgeline
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2.0
SYSTEM DESCRIPTION
2.1
System Structure
The Ridgeline Developments Quality, Health, Safety and Environment Management System is
detailed as a series of documents which form part of the integrated management system
structure for the company. To provide an overview of their scope and inter-relationship, each of
the key elements are described in the sections below.
The quality, health, safety and environment organisation within the Company has been
deliberately structured in order to reflect its three main aspects and its implementation:
•
Quality management
•
Occupational health and safety, and environment in the workplace.
•
Health, safety and environmental management through design, construction and site
activities.
In all instances, the personnel responsible for these activities, both in project and office
environments, will report directly to the Project Manager or the Company General Manager as
appropriate.
Ridgeline Developments policies and procedures are prepared and maintained by the General
Manager. Revisions to the Integrated Management System are performed in order to take
account of quality improvement suggestions or feedback from management reviews.
The Company organisation chart included in Appendix 2 should be referenced for further details
of the functional organisation.
2.2
Management Commitment
All Company personnel and subcontractors must demonstrate commitment to the Quality,
Health, Safety and Environment Policy and comply with all Company and/or Client procedures
when on site and when operating in the Ridgeline Developments offices. They will provide
adequate resources to fund environmental protection requirements and activities, and will audit
compliance by all contractors, subcontractors and company employees as deemed appropriate.
2.3
Project Quality Health, Safety and Environment Management System
This QHSE Manual is the key document defining the company’s Quality, Health, Safety and
Environment Management parameters. This document and any specific project procedures are
prepared and maintained by the General Manager. Revisions to these documents may be
performed in order to take account of procedural changes.
This document defines the project team responsibilities, activities and procedures necessary in
order to execute the project scope of work safely and to minimise all environmental impacts, and
to the required standard of quality control.
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3.0
SAFETY & ENVIRONMENTAL MANAGEMENT SYSTEM – OBJECTIVES &
TARGETS
3.1
Objectives
The objectives of this management system are to ensure that all Company related activities are
performed safely and with the full regard to fellow workers and the environment. In particular,
that hazards associated with the release of contaminants into the environment, and the potential
for injury to personnel through on-site and/or office activities are recognised and a key objective
of the management system is to reduce the likelihood of these events occurring to as low as
reasonably practicable (ALARP).
The Ridgeline Developments senior management is tasked with the satisfactory implementation
of the HSE management system, along with periodic reviews and continual improvement, and
ensuring that all work is performed in compliance with WA and Commonwealth legislation as
appropriate (ref. Appendix 3 for a list of currently applicable legislation that is maintained in
Ridgeline Developments offices).
3.2
Targets
The HSE targets that Ridgeline Developments shall seek to achieve are to complete all projects
on time and on budget and with:
•
Zero safety related incidents and accidents.
•
Zero environmental incidents.
•
Adherence to the Ridgeline Developments HSE requirements.
•
The application of best in class technology solutions to provide safety and environmental
benefits.
•
Adherence to all occupational health, safety and environmental legislation.
•
Adherence to all other legislation pertinent to the particular worksite.
•
A high level of environmental awareness, commitment (including financial commitment)
and responsibility.
Measurement of HSE performance shall be achieved by the following:
•
Using project statistics to quantify the above targets.
•
Purchaser / client feedback.
•
Completion of HSE audits.
•
Completion of site checklists.
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•
Regular safety meetings conducted.
•
Completion of monthly project HSE statistics.
•
Close out of project HSE actions.
3.2
Plans for Meeting Targets
The manner in which achieving these targets will be met include the following activities:
•
Conducting safety and environmental training of personnel as required by project and
other requirements.
•
Consideration of full life cycle safety and environmental issues as part of the concept
design phase and continued consideration during the on-site phases of projects. Materials
used during the construction process which are environmentally benign should be used
preferentially wherever possible.
•
Consideration of the technical solution that provides optimum safety and environmental
protection.
•
Review of site checklists and evaluation of incident reports with a view to continual
improvement of the company’s procedures, this review being part of the annual
management review process.
•
Implementation of safety and environmental improvements through the regular safety
meetings and safety committee meetings.
•
Be environmentally responsible by adopting environmentally beneficial use of resources
such as energy efficient lighting, reduced air conditioning use, reduced water and heating
usage.
•
Recycling will be encouraged where possible.
•
On-site activities to be conducted paying special heed to the prevention of spills / pollution,
and the mitigation of spills should they occur by the provision of bunding and spill kits.
Prevention of pollution to open drains and general run off of all industrial materials is key to
meeting the zero environmental incident criteria.
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4.0
ORGANISATION AND RESPONSIBILITIES
4.1
General
A corporate organisation chart is attached in Appendix 2 of this document, this defining the roles
and reporting lines.
All staff appointed by Ridgeline Developments will be given letters of appointment which will
details the terms and conditions of that person’s employment. This is supplemented by job
descriptions that detail the precise requirements of each role, including the competencies
required. The job descriptions are to be held by the General Manager and updated as required.
Evidence of education and training will be required from personnel engaged by Ridgeline
Developments. Should this not be available, a detailed CV must be made available. Reference
checking should be undertaken prior to engaging the person as deemed appropriate by the
General Manager.
4.2
Senior Management
The Ridgeline Developments senior management are responsible for the implementation of the
Corporate QHSE Policy throughout the Company and for ensuring that the Quality, Health,
Safety and Environment Policy and its objectives are approved and adhered to by all personnel.
They are also ultimately responsible for the Company’s safety and environmental performance
and the safety and environmental performance of subcontractors. They ensure that:
•
appropriate Company resources are allocated in order to meet the requirements of the
Policy, including human resources, financial and technical resources;
•
specific responsibilities for implementation of the Policy are assigned to relevant Company
personnel;
•
action deemed appropriate in the event of non-adherence to the Policy is implemented.
•
that responsibility is delegated as appropriate to enable HSE objectives and targets to be
met, and for time frames for meeting these objectives to be set
4.3
Project Managers and Supervisors
Project Managers and Supervisors are responsible for the quality of work performed by the staff
under their direction (including subcontractors) and ensuring that they are adequately equipped
and qualified, with the relevant experience to perform the duties required of them.
It is the responsibility of Project Managers and Supervisors to ensure that the Company QHSE
Policy is implemented on projects under their control.
They shall also ensure that the work area allocated to their project is equipped and maintained
such that a clean, tidy and safe workplace exists, with due concern to the environment. This
shall be achieved, in the first instance, by liaison with the General Manager to ensure that:
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•
workplaces are not overcrowded and they are well ventilated and lit;
•
floors, steps, stairs, ladders, passages and gangways are well constructed, maintained
and not obstructed;
•
clean drinking water, clean washing and toilet facilities are provided and maintained;
•
workplaces, where employees do most of their work sitting down, are maintained at a
comfortable working temperature.
•
environmental issues have been identified and action taken as appropriate.
Should problems arise, Project Managers and Supervisors shall advise the General Manager in
order to initiate the necessary remedial actions.
4.4
Project Quality Coordination
The Project Quality Manager is responsible for the implementation of Project Quality
requirements and related procedures and the monitoring of their implementation. He/she is
responsible for all quality assurance matters within the project and shall further ensure that the
project's quality objectives are both achieved and suitably defined to suppliers in order to
maintain the overall level of quality required. The Project Quality Manager may be either the
General Manager, Project Manager, or be delegated to a Technical Assistant, or be a dedicated
role.
4.5
Occupational Health, Safety and Welfare Responsibilities
4.5.1
Safety and Environmental Coordination
This role is responsible for implementation of the HSE related issues contained in the
QHSE Policy and for the occupational health, safety and welfare requirements in a
Ridgeline Developments office or worksite location, including subcontractors working on
a Ridgeline Developments’ site, and for all environmental issues. The Safety and
Environmental Coordinator may be either the General Manager, Construction Manager,
Project Manager, or be delegated to a Technical Assistant, or be a dedicated role. The
Safety and Environmental Coordinator ensures that:
•
specific responsibilities for health, safety and the protection of the environment
are properly defined and delegated;
•
all the Company facilities and all associated equipment are of such a design and
construction and are so maintained as to minimise the risk to health, safety and
the environment;
•
the standards for health, safety and protection of the environment are maintained
at a level consistent with this Policy;
•
health, safety and environmental awareness (within the Company) is encouraged.
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Detailed duties comprise of:
4.6
•
assisting Company management in establishing the required health, safety and
environmental standards, procedures and training necessary to comply with the
Policy;
•
making the workplace safe and, without risks to health, include measures to
prevent personnel being exposed to substances which may damage their health;
•
keeping any dust, fumes and noise under control, and the prevention of pollution;
•
ensuring plant and machinery are safe and that their operation is safe;
•
ensuring all equipment, tools, plant and machinery are maintained in accordance
with manufacturers recommendations;
•
ensuring articles and substances are moved, stored and used safely, including
the provision, where appropriate, of suitable handling equipment, protective
equipment and protective clothing;
•
ensuring all personnel have the required amount of information, instruction,
training and supervision necessary to do their job safely and with respect to
themselves, their colleagues and the environment;
•
reviewing all reports with regard to accidents, incidents and near misses and to
ensure that a full investigation is carried out, where appropriate, and that any
recommended remedial action is brought to the attention of Company
management;
•
liaising with the relevant authorities on all Company matters appertaining to
occupational health, safety and the environment;
•
managing the location's first aid facilities and ensuring that all accidents in the
workplace reported are logged;
•
managing the Company rehabilitation policy and commitments as required.
Design, Construction and Operations Safety Responsibilities
4.6.1
General Manager
The company’s General Manager is responsible for ensuring that the QHSE Policy is
implemented.
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4.6.2
Safety and Environment Coordinator
Authority for the implementation of the Corporate QHSE Policy is delegated by senior
management to the Safety and Environment Coordinator (ref. s. 4.5.1 above) to ensure
that:
•
specific responsibilities for engineering safety integrity, construction methods, and
construction and operational safety and environmental management on projects
is properly defined and delegated;
•
adequate facilities and resources for implementing safety and environmental
management on projects are available;
•
feedback takes place in order to improve systems.
The implementation of safety and environmental management during the design and
construction phases of projects includes the following functions:
•
maintenance of the QHSE Management Manual, and the incorporation of
feedback from other projects and industry;
•
provision of suitable safety and environmental specialists as required by the
project;
•
project planning;
•
design reviews;
•
management of incidents.
The Safety and Environment Coordinator shall advise senior management of reported
incidents and what action is being undertaken.
4.6.3
Project Managers and Supervisors
Project Managers and Supervisors shall ensure that the necessary safety and
environmental activities are included in the project scope and that adequate resources
(personnel, facilities and time) have been allocated. This shall be achieved, in the first
instance, by liaison with the Safety and Environment Coordinator. Should problems
arise, the Project Manager / Supervisor shall advise senior management in order to
initiate the necessary action.
Project Managers and Supervisors are also responsible for collating and coordinating
feedback to the Safety and Environment Coordinator for system improvement.
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4.6.4
Technical Assistants
Technical Assistants are responsible for carrying out their respective duties while
meeting project safety and environmental objectives and aiming to reduce the likelihood
of environmental impacts such as spills and pollution. The Technical Assistants should
raise safety queries / clarifications, in the first instance, with the Supervisor with a copy
to the Safety and Environment Coordinator as appropriate.
Technical Assistants are also responsible for keeping up to date with regulations,
techniques and practices in design engineering and construction safety.
4.7
All Personnel
All personnel are responsible for performing their work with care and attention to detail, and to
contributing their ideas for improving individual and organisational performances.
All Company personnel are to take good care of the health and safety of themselves and of
other persons who may be affected by their acts or omissions at work, and to endeavour, as far
as practicable, to reduce environmental impacts to a minimum. Company personnel are
required to:
•
take good care for their own health and safety and that of others who may be affected by
what they do or do not do;
•
familiarise themselves with the provisions of this QHSE Management Manual and any
specific rules or procedures relating to health, safety and environmental management at
the workplace;
•
comply with this QHSE Management Manual and supporting procedures;
•
ensure that any Company equipment issued to them, or for which they may be
responsible, is correctly used and properly maintained;
•
wear protective equipment whenever instructed or where it is recommended to do so;
•
not interfere with, override or mis-use anything provided for the protection of the health,
safety and welfare of personnel and the environment;
•
promptly report any near misses, accidents, incidents or dangerous occurrences, including
diseases and injuries which could affect work performance, to their Manager and cooperate fully in any investigation;
•
be responsible for good housekeeping in the area in which they are working;
•
immediately report any potential health, safety and environmental hazards to their
Manager.
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5.0
QHSE MANAGEMENT SYSTEM - QUALITY ASSURANCE
5.1
Quality Assurance
The effectiveness of the Integrated Management System will be periodically assessed by
internal audit in order to ensure compliance with the documented and approved Integrated
Management System.
All audits will be reported and all audit observations, or corrective action requests raised, shall
be logged and followed-up until satisfactorily closed-out.
Quality system requirements will be included in all scopes of work in order to ensure that the
required quality standard and activities are specified. Where necessary, quality audits will be
used for assessing both the suitability and compliance of the vendors' and contractors' quality
systems against these defined requirements.
A management review will be undertaken annually to review the overall effectiveness of the
Quality management system.
5.2
Quality Control
The design quality control functions will be undertaken primarily within projects by performing
discipline and inter-discipline checking, design reviews, quality reviews and technical audits in
order to ensure that the deliverables are in compliance with requirements.
Specific checks are performed in those areas deemed critical to the safety, constructability and
environmental impact of the design.
5.3
Quality Training, Improvement and Feedback
Quality training and awareness programmes are implemented in order to assist in the
improvement and operational effectiveness of Ridgeline Developments, including induction
training in the use of established procedures.
The identification of system problems may be the result of a Quality System evaluation, internal
audit or feedback, project close out reporting, client comment or external feedback from another
project or region. Any change or update identified will be thoroughly investigated, prior to
implementation, in order to ensure they are effective and compatible with the other parts of the
Integrated Management System.
5.4
Recruitment
Personnel recruited for staff and contract positions within Ridgeline Developments shall be
subjected to a thorough review of their resume followed by an interview and a review of their
training / education certificates. The purpose of this process is to employ candidates who have
the necessary competencies with which to perform the desired role. Reference checks shall be
performed, and should there be any doubt as to the extent of the candidates training, then
further checks should be undertaken with the educational establishment.
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5.5
Quality Records
Project records are identified and compiled in accordance with the Company administrative
procedure and document control requirements.
5.6
Management Review
A management review by senior management will be performed at least once a year, in order to
assess quality performance and objectives for the following year.
Results of non-conformance and corrective action analysis, client feedback (including
complaints), internal and client audit findings will be considered for quality improvement
proposals. These findings will be reviewed by senior management and, if considered
appropriate, will be incorporated into the Integrated Management System.
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6.0 QHSE MANAGEMENT SYSTEM - OCCUPATIONAL HEALTH, SAFETY &
ENVIRONMENT
6.1
Company Office and Other Premises
Senior Managers will ensure, so far as is reasonably practicable, that the Company office and
other premises are safe and without risks to health, safety and the environment.
6.2
Routine Maintenance
The Safety and Environmental Coordinator will ensure that routine maintenance of all Company
operated facilities and equipment, offices and other premises are established and implemented
in accordance with Company standards, recognised industry practices and applicable legislation.
6.3
Project Briefings
Project Managers and Supervisors will make arrangements for all Company personnel under
their control to be thoroughly briefed on each project, prior to commencement of the work, so
that they fully understand what is required of them, together with any precautions that need to be
taken.
6.4
Identification and Methods of Dealing with Potential Safety Hazards
6.4.1
Purchasing
Those responsible for the purchase of materials and equipment shall identify any safety
and environmental risks associated with the purchase. They shall ensure that safe
handling, storage, use and disposal methods are identified and communicated to those
concerned.
6.4.2
Potential hazards
A comprehensive HAZID has been performed to identify safety and environmental hazards
and risks to Company (and other) personnel whilst present at Ridgeline Developments
facilities (ref. Appendix 4).
Further to this, Company personnel are required to promptly report potential hazards,
unsafe conditions or unsafe acts to the appropriate Project Manager or Supervisors. The
Project Manager or Supervisors shall take, or ensure, that the appropriate remedial action
is taken.
Project related Job Hazard Analyses (JHAs), including the identification of environmental
aspects, are also performed on a job specific basis as appropriate to the nature of the work
being conducted.
6.4.3
Inspections
The responsible Project Managers and Supervisors shall ensure that regular inspections
are carried out at the Company office and other relevant premises and at all Company
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operated facilities under their control in order to identify potential hazards, unsafe
conditions or unsafe acts and take appropriate remedial action.
6.5
Environmental Hazards and Control
As noted above, a comprehensive HAZID has been performed to identify safety and
environmental aspects, hazards and risks to Company (and other) personnel whilst present at
Ridgeline Developments facilities (ref. Appendix 4). All works will be subject to environmental
hazard assessment and control. The procedure manuals and the Job Hazard Analysis process
will address environmental issues.
Consultation with environmental agencies will be undertaken, if required, during any
engineering / architectural design work to ensure their support and approval.
Employees are required to notify any environmental hazards that may be identified as they go
about their work.
Management shall monitor the process to ensure the quality of the JHAs and the hazard
reporting system, and to ensure that environmental concerns are being addressed.
6.6
Hazardous substances
The philosophy of good control of hazardous substances and minimisation of waste is to
replace, reduce, recycle or re-use:
•
•
•
•
to replace with a product with less potential for harm;
to reduce the quantities of potentially harmful substances carried;
to recycle products to reduce waste;
to re-use products to further reduce waste.
Both Company and subcontractors are to demonstrate this discipline with the goal of reducing
the quantities of hazardous substances used, and by ensuring appropriate storage and
containment practices are observed at all times. Alternate products will be sourced from
suppliers where available.
The recycling of products will be undertaken when possible and Company and subcontractors
will follow correct disposal procedures.
Material Safety Data Sheets are required on site for each potentially hazardous product, and
compliance with storage use and disposal will be to the manufacturer’s recommendation.
6.7
Communication of Information on Potential Hazards
Project Managers and Supervisors will ensure that all Company personnel under their control
are informed of any potential hazards in their work and how to deal with them. This may be
done by documented instruction or procedures or regularly scheduled induction training and
safety meetings.
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Additional instructions, bulletins and procedures may be issued from time to time by the Safety
and Environment Coordinator. These will be made available to all Company employees and
contractors via their respective Project Managers and Supervisors. Where appropriate, health,
safety and environmental documents and procedures will be displayed on notice boards.
6.8
Precautions and Procedures for Special Risks
Project Managers and Supervisors, in conjunction with the Safety and Environment Coordinator,
will ensure that precautions are taken in order to cater for special risks and circumstances
arising in the course of the Company's business.
6.9
Emergency Procedures
Project Managers and Supervisors responsible for the Company office or other premises will
ensure that emergency procedures are maintained and that they will cover all potential incidents
relevant to the particular location. Where appropriate, these procedures will be displayed on
notice boards throughout each location.
All Company personnel are required to familiarise themselves with the emergency alarms,
emergency equipment and procedures applicable to the location where they are employed.
Provision and maintenance of a spill kit at all Ridgeline Developments sites is an important
emergency preparedness activity.
Emergency communication details and next of kin details are maintained for all personnel in the
corporate HR file.
6.10
Training
Company health, safety and environmental training standards and awareness are maintained by
the Safety and Environment Coordinator who makes appropriate arrangements for any required
training and induction programmes. Training records of each employee, including initial
Company inductions, will be maintained up to date and held within the HR Files. Clients, subcontractors and other personnel located in or attending Company premises will be similarly
introduced to Company policies, rules and instructions on health and safety.
6.11
Protective Equipment
Project Managers and Supervisors will ensure that all necessary protective equipment is
provided to personnel under their charge. All equipment should conform to the relevant
Australian Standards or equivalent or, in the absence of such a standard, safe industrial
practice.
In the event that hazardous or potentially hazardous substances or chemicals will be used, a risk
assessment must be performed to ensure that all activities are performed to maintain risks to
ALARP.
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6.12
Accident Investigation and Reporting
All accidents, incidents and near misses must be reported to the responsible Project Managers
and Supervisors who will copy the reports to the Safety and Environment Coordinator and the
Company senior management. The Safety and Environment Coordinator, in conjunction with
the Project Managers and Supervisors, shall implement procedures in order to ensure that all
accidents, incidents and near misses are properly reported and investigated and that the
appropriate remedial actions are taken.
6.13
Employee Health Monitoring
Each Project Manager and Supervisor will ensure that potential health hazards to Company
personnel are identified and, as far as is reasonably practicable, minimised. All Company
personnel in potential health risk areas of employment must be made aware of such risks and
arrangements will be made for them to have any additional medical examinations that may be
deemed necessary.
6.14
Contractor Health and Safety
Each Project Manager and Supervisor, with assistance (where appropriate) from the Safety and
Environment Coordinator, will ensure that all contractors engaged within their area of
responsibility properly address health and safety at work. All contractors are obliged, in their
work for the Company, to comply with all applicable health, safety and environmental laws and
to meet good industry standards.
6.15
Occupational Health and First Aid
The Safety and Environment Coordinator will ensure that appropriate medically qualified staff
and/or trained First Aid personnel are employed by, or made available, to the Company. Project
Managers and Supervisors will identify the requirement for such staff and ensure that
appropriate equipment is maintained at each Company location within their area of responsibility
in order to meet with standards as set by the Company. Project Managers and Supervisors
must concern themselves with the occupational health of all personnel for whom they are
responsible and any cases causing concern should be directed to the appropriate medically
trained person(s) at the particular location.
6.16
Company Standards
Generally the health, safety and environmental standards adopted by the Company shall be
those specified in relevant government legislation, codes of practice and guidance notes
together with recognised international industry or local industry association standards and
practices. A list of currently applicable and relevant legislation is contained in Appendix 3.
6.17
Health, Safety and Environmental Inspections and Audits
The Safety and Environment Coordinator or designate shall conduct independent inspections
and audits of activities at all Company work sites as deemed appropriate. The objective should
be to ensure that the facility complies with the requirements of clause 6.1 above. Their
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frequency shall be governed by the level of activity at the particular site. Should the report
identify a hazard and recommend remedial action, further inspections/audits shall take place in
order to ensure that the hazard has been reduced to ALARP.
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7.0 QHSE MANAGEMENT SYSTEM – DESIGN AND CONSTRUCTION
7.1
Project Safety and Environmental Requirements
Safety and environmental management is a planned function implemented through all
stages/phases of a project in order to determine and achieve a desired level of safety and
environmental integrity with respect to the basic objectives of safeguarding:
•
human life and health;
•
the environment;
•
material assets.
The individual elements of the safety and environmental management process are summarised
as follows to:
•
recognise and evaluate potential hazards to safety, health and the environment;
•
establish safety and environmental objectives and safety and environmental design
criteria/ requirements.
•
implement the safety and environmental criteria/requirements into the design.
•
develop safe systems of work, including work permit systems as required, for construction,
fabrication and/or operations.
•
review and audit the design and/or construction to verify that an adequate level of safety
and environmental integrity has been incorporated.
•
fully document all aspects of the job specific safety and environmental requirements.
This QHSE Management Manual is the prime tool for bringing the safety and environmental
management system into a project.
7.2
Project Safety and Environment Activities
7.2.1
Safety and Environment Criteria / Requirements
Safety and environment aspect criteria / requirements are established for all projects and
are based on the following:
•
statutory Regulations;
•
recognised codes and standards;
•
client specific requirements;
•
results of hazard identification studies (e.g. HAZID);
•
results of specific studies (i.e. possibly determined during the course of the project)
and related accident investigations.
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7.2.2
Safety and Environment Design
All design work shall account for safety and the environment. Where the particular design
falls outside of Ridgeline Developments’ experience, specialist consultants will be used as
deemed appropriate.
The safety and environment design tasks to be undertaken and the documentation to be
produced will form part of the project deliverables.
7.2.3
Safety and Environment Reviews and Audits
The purpose of Safety and Environment reviews and audits is to verify that the Safety and
Environment criteria / requirements have been incorporated.
The review / audit process is by the use of checklists and the involvement of experienced
personnel outside of the project team, using Company procedures to provide an
independent review of the design and to highlight areas of potential concern.
The extent of the review / audit process will be tailored to the project but generally contains
the following elements:
•
interdisciplinary checking (IDC) of drawings and documents;
•
HAZID (or similar);
•
design reviews;
•
simplified risk / consequence assessment;
•
safety system/equipment reliability/availability assessment;
•
completion of work checklists;
•
audits.
For all safety and environment reviews / audits a check list will be produced and
maintained by the relevant Technical Assistant. This allows tracking of safety and
environment action items required to be undertaken in a planned and systematic manner.
7.3
Training / Experience Feedback
Training and experience feedback are two aspects of the process whereby the Company's
competence and expertise in safety and environmental management is continually increased.
The company promotes training by sponsorship of personnel in attending courses and
conferences and in the provision of access to professional bodies via for instance, memberships,
and internet access.
Experience feedback is aimed at providing the Company's safety and environmental
management system with a summary of all projects safety and environmental findings in order to
benefit future projects. This is achieved through operations and safety meetings, project
meeting and briefings, written reports such as lessons learnt reports, and by safety and
environmental audit checklists.
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8.0
REHABILITATION PROGRAMME
8.1
Definition
Rehabilitation may be defined as the restoration of injured employees from occupation ill health
to the fullest physical, mental, social, vocational and economic usefulness for which they are
capable. It is a process which begins at the moment of occupational injury or ill health and
continues until the employee is as fully restored as possible to optimum health.
For the purposes of this Policy, the term rehabilitation refers to:
•
provision of suitable duties should an employee be temporarily unable to return to their
pre-injury duties.
•
the provision of the services by a qualified and accredited rehabilitation provider as
accredited by Workcover.
•
provision of vocational rehabilitation should an injured employee be unable to return their
pre-injury duties on a permanent basis.
8.2
Rehabilitation policy
The Company is committed to the prevention of occupational injury and illness via the goal
promoting a healthy and safe work environment for all employees, clients and members of the
public.
The Company will provide occupational rehabilitation to any employee who incurs a workplace
injury and/or illness. It is the expectation of management and the employee that in the event of
an injury and/or illness, a comprehensive rehabilitation plan will be designed in conjunction with
the injured worker, the safety co-ordinator and the injured worker’s doctor.
8.3
Obligations
The Company recognises and the employee accepts the following obligations:
•
commitment to the prevention of accidents and injuries at work, in accordance with the
Company QHSE Policy;
•
to notify the General Manager of any injury or illness as soon as possible;
•
to co-operate with reasonable workplace changes designed to assist in rehabilitation;
•
to ensure that rehabilitation obligations, outlined by legislation and in meeting Workcover
guidelines, are adhered to.
8.4
Commitments
The Company is committed to ensuring that an injured employee is returned to safe, productive
and fulfilling employment as soon as possible and to this end will ensure;
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•
that rehabilitation is initiated as soon as possible after any injury or illness and is
sustained in accordance with medical advice;
•
the Company will liaise with the parties involved in planning and implementing individual
rehabilitation plans;
•
the Company will monitor the progress of employees undergoing workplace based
rehabilitation;
•
the Company will take note of issues arising out of implementation of the rehabilitation
programme.
The Rehabilitation Co-ordinator for the Company will be the General Manager.
8.5
Alternative duties
The provision of alternative duties would need to satisfy the following elements:
•
a programme for graduated return to work will be established to meet each need;
•
the duties will be meaningful, contribute to the work environment and include task variety
where this is practicable;
•
the injured employee’s overall return to normal duties will be monitored in order to ensure
that reasonable progress is being achieved;
•
prior to provision of alternative duties, the Company General Manager will consult with the
following parties where applicable:
Injured Employee
Project Manager
Treating Doctor
Rehabilitation Provider
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9.0
COMPANY MANUALS AND PROCEDURES LIST
Ridgeline Developments Policies, Manuals and Procedures are in the process of being compiled
and made available for use. Included below is the target list of Policies, Manuals and
Procedures with the corresponding proposed document number.
•
Quality Manual (this document)
RD-IMS-001
Future documents:
•
Project Administration
•
Document Control
•
Contract Review
•
Project Mobilisation
•
Document Preparation
•
Design Document Checking
•
Engineering Design Review Meetings
•
Drawing
•
Preventative & Corrective Action
•
Project Control
•
Engineering Numbering System
•
Procurement & Materials Control
•
Change Control
•
Drug and Alcohol Policy
•
Manual Handling Guidelines
•
Management Review
•
Information Technology
•
Emergency Response Procedure
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APPENDIX 1 – RIDGELINE DEVELOPMENTS PROCEDURES & BUSINESS
PROCESSES INTERACTIONS
MARKETING
Business Development
Process
Intelligence
Printed matter
Meetings
Networking
Ridgeline Developments marketing
meetings
Contacts list
Applicable procedure
Sales
Process
Intelligence
Ridgeline Developments brochures
Client liaison (where appropriate)
Marketing meetings
Past project feedback
Applicable procedure
Administration
Process
Correspondence / admin
Reporting
Archiving
Expense accounting
Ridgeline Developments approved vendor
/ supplier list
Past project feedback
Applicable procedure
Document Control, RD-IMS-HOLD
MANAGEMENT
General
Process
Job descriptions
Training / education details
Letter of appointment
QHSE MANUAL
Doc. No. RD-IMS-001
Applicable procedure
Document Control, RD-IMS- HOLD
Quality, Health, Safety & Environment Manual,
RD-IMS-001
Quality, Health, Safety & Environment Manual,
RD-IMS-001
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HR records
Training
Policies
Conferences / seminar attendance
Management review
Quality Management
Safety Management
Procedures
Quality, Health, Safety & Environment Manual,
RD-IMS-001
Quality, Health, Safety & Environment Manual,
RD-IMS-001
Drugs & Alcohol Policy, RD-IMS- HOLD
Manual Handling Policy, RD-IMS- HOLD
Management Review, RD-IMS-HOLD
Quality, Health, Safety & Environment Manual,
RD-IMS-001
Quality, Health, Safety & Environment Manual,
RD-IMS-001
Quality, Health, Safety & Environment Manual,
RD-IMS-001
Insurances
HR
Process
Job descriptions
Training / education details
Letter of appointment
HR records
Training
Policies
Applicable procedure
Document Control, RD-IMS- HOLD
Quality, Health, Safety & Environment Manual,
RD-IMS-001
Quality, Health, Safety & Environment Manual,
RD-IMS-001
Quality, Health, Safety & Environment Manual,
RD-IMS-001
Quality, Health, Safety & Environment Manual,
RD-IMS-001
Drugs & Alcohol Policy, RD-IMS- HOLD
Manual Handling Policy, RD-IMS- HOLD
Conferences / seminar attendance
Grievance resolution
Periodic review
Personnel database
Administration
Process
Correspondence / admin
Document control
Accounting / book keeping
Secretarial
Applicable procedure
Document Control, RD-IMS- HOLD
Document Control, RD-IMS- HOLD
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PROJECT SPECIFIC
Offer & Acceptance Phase
Process
Contract review
Offer preparation and submission
Document control
Review insurances
Project control
Project administration
Schedule
Regulations, codes, standards
Personnel resource requirements
Equipment resource requirements
Personnel
Procurement
Applicable procedure
Document Control, RD-IMS- HOLD
Engineering Numbering System, RD-IMS- HOLD
Document Control, RD-IMS- HOLD
Project Control, RD-IMS- HOLD
Project Administration, RD-IMS- HOLD
Quality, Health, Safety & Environment Manual,
RD-IMS-001
Procurement & Materials Control, RD-IMSHOLD
Subcontractors
Contract Acceptance
Process
Project mobilisation
Contract review
Document control
Review insurances
Applicable procedure
Project Mobilisation, RD-IMS- HOLD
Contract Review, RD-IMS- HOLD
Document Control, RD-IMS- HOLD
Project Execution
Process
Administration
Project control
Quality system details
Drawing preparation
Checking
Amendments to contract or scope of work
Applicable procedure
Project Administration, RD-IMS- HOLD
Project Control, RD-IMS- HOLD
Quality, Health, Safety & Environment Manual,
RD-IMS-001
Quality, Health, Safety & Environment Manual,
RD-IMS-001
Procurement, RD-IMS- HOLD
Document Control, RD-IMS- HOLD
Document Preparation, RD-IMS- HOLD
Engineering Numbering System, RD-IMS- HOLD
Design Document Checking, RD-IMS- HOLD
Drawing Preparation, RD-IMS- HOLD
Design Document Checking, RD-IMS- HOLD
Change Control, RD-IMS- HOLD
QHSE MANUAL
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Safety management details
Procurement
Document preparation and control
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Engineering changes
Conformity of product
Inspection and testing
Schedule
Regulations, codes, standards
Personnel
Subcontractors
Change Control, RD-IMS- HOLD
Preventative & Corrective Action, RD-IMS- HOLD
Quality, Health, Safety & Environment Manual,
RD-IMS-001
Quality, Health, Safety & Environment Manual,
RD-IMS-001
Procurement & Materials Control , RD-IMSHOLD
Project Close out
Process
Reporting
Applicable procedure
Document Control, RD-IMS- HOLD
Document Preparation, RD-IMS- HOLD
Engineering Numbering System, RD-IMS- HOLD
Design Document Checking, RD-IMS- HOLD
Archive / back-up
Invoicing
Surplus materials
Project de-brief
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APPENDIX 2 – RIDGELINE DEVELOPMENTS ORGANISATION
Directors
General Manager
Project Manager
Construction Manager
Draftsman / Tech Asst
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APPENDIX 3 – APPLICABLE LEGISLATION
Attached below is a list of legislation that, as a minimum, Ridgeline Developments is expected to
comply with in regard to occupational health, safety and environmental issues in the
performance of the company’s work.
1.
Occupational Health & Safety Act 2004
2.
Occupational Health & Safety Act 1991
3.
Occupational Safety And Health Regulations 1996 WA
4.
Environmental Protection & Biodiversity Act 1999
5.
Environmental Protection & Biodiversity Regulations 2000
6.
Contaminated Land Act 1991
7.
Contaminated Land Regulations 1991
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APPENDIX 4 – RIDGELINE DEVELOPMENTS OFFICE & WORKSHOP HAZID
Attached overleaf is a HAZID conducted with regard to the Ridgeline Developments office and
construction sites, to identify health, safety and environmental risks, and their mitigating factors
and residual risks.
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QUALITY, HEALTH, SAFETY &
ENVIRONMENT MANUAL
OFFICE AND CONSTRUCTION SITES
HAZID
Revision 0
February 2014
REVISION RECORD SHEET
Prepared
By
Checked
By
Issue
Description
Date
A
Issued for SDC
06.06.13
SG
JD
0
Issued for Use
19.02.14
SG
JD
Approved
By
JD
RIDGELINE DEVELOPMENTS QHSE MANUAL
Office and Construction Sites
HAZID
Rev 0
February 2014
CONTENTS
1
INTRODUCTION ........................................................................................................................................ 3
1.1
1.2
GENERAL ............................................................................................................................................. 3
DEFINITIONS ......................................................................................................................................... 3
2
FOCUS AREAS ......................................................................................................................................... 4
3
HAZID PROCESS ...................................................................................................................................... 5
4
HIERARCHY OF RISK CONTROL ........................................................................................................... 6
5
HAZID TABLES ......................................................................................................................................... 7
APPENDIX 1 – OFFICE HAZID RESULTS ....................................................................................................... 9
APPENDIX 2 – WORKSHOP HAZID RESULTS ............................................................................................ 10
Office & Construction Site HAZID
Page 2 of 10
RIDGELINE DEVELOPMENTS QHSE MANUAL
Office and Construction Sites
HAZID
1
INTRODUCTION
1.1
General
Rev 0
February 2014
A risk assessment workshop has been completed in February 2014 for the activities
performed both at the Ridgeline Developments’ offices and in respect of the company’s
construction sites. Participating in the HAZID were Steve Graham (General Manager), Wade
Humphreys (Construction Manager), Jill Douglass (Project Manager) and Fergus Shortt
(Technical Assistant).
The risk assessment has identified and evaluated each threat that may pose a risk to the
health, safety and the environment. Actions or recommendations from the assessment
should be implemented to reduce these risks to ALARP (As Low As Reasonably Practical).
Presented in this document are HAZID definitions, areas focussed upon during the HAZID, a
hierarchy of risk control and an illustration the process used to evaluate risks.
A description of severity and frequency classes, risk treatment actions and the risk matrix
used in the HAZID are presented in Tables 1 to 4. The HAZID results are contained in
Appendix 1 in respect of the Office, and Appendix 2 in respect of construction sites.
1.2
Definitions
The risk assessment terms used in this workshop are explained below:
Hazard
something which presents a potential risk exposure; usually which gives
rise to a loss
Cause
something which contributes to the occurrence of an event or loss of control
of a hazard
What if
something (specific) which happens
Consequence
a result of an event
Safeguard
something which prevents an unwanted event
Risk
probability x consequence (risk matrix)
Office & Construction Site HAZID
Page 3 of 10
RIDGELINE DEVELOPMENTS QHSE MANUAL
Office and Construction Sites
HAZID
2
Rev 0
February 2014
FOCUS AREAS
The effect of each identified hazard was analysed for three distinct fields:
Organisation
People, infrastructure, communications
Operations / Business
Operability of equipment, normal business operations, other general operations, contingency
planning, emergency response
Environment
Hazards from / to the environment (small and large scale, e.g. local noise, energy
consumption)
Office & Construction Site HAZID
Page 4 of 10
RIDGELINE DEVELOPMENTS QHSE MANUAL
Office and Construction Sites
HAZID
3
Rev 0
February 2014
HAZID PROCESS
The process used to complete the HAZID spreadsheets followed the flowchart below:
Office & Construction Site HAZID
Page 5 of 10
RIDGELINE DEVELOPMENTS QHSE MANUAL
Office and Construction Sites
HAZID
4
Rev 0
February 2014
HIERARCHY OF RISK CONTROL
In order to mitigate the risk from identified hazards, the following hierarchy shall be followed:
Elimination - controlling the hazard at source.
Substitution – e.g. replacing one substance or activity with a less hazardous one.
Engineering Controls – e.g. Use of RCDs or installing guards on machinery
Administration - policies and procedures for safe work practices, e.g. Ridgeline
Developments manual handling policy
Personal Protective Equipment – e.g. hard hats, ear plugs, gloves.
Office & Construction Site HAZID
Page 6 of 10
RIDGELINE DEVELOPMENTS QHSE MANUAL
Office and Construction Sites
HAZID
5
Rev 0
February 2014
HAZID TABLES
A description of severity and frequency classes, risk treatment actions and the risk matrix
used in the HAZID.
Table 1: Severity Classes
Catastrophic
Dimension
Major
Severe
Minor
Trivial
Measures of Severity
People
Multiple fatalities
result
Few fatalities;
several people
with life
threatening
injuries
Injury or
illness
requiring
hospital
treatment
Injuries
requiring first
aid treatment
Minimal
impact on
health and
safety
Business
Long-term
interruption of
business activities
Prolonged
interruption;
long-term
restriction of
business
activities
Short-term
interruption;
prolonged
Short-term
interruption;
restriction of
activities but
shortfall met
from other
sources
No impact;
no restriction
Major off-site
impact; longterm severe
effects;
rectification
difficult
Localised (<1
ha) and
short-term
(<2 yr)
effects, easily
rectified
Effects very
localised
(<0.1 ha)
and very
short-term
(weeks),
minimal
rectification
No effect;
minor on-site
effects
rectified
rapidly with
negligible
effect
Environment
Effects widespread;
viability of
ecosystems or
species affected;
permanent major
changes
restriction
Table 2: Frequency Classes
Frequency Class
Frequency Description
Frequent
Expected to occur once per year or more
Occasional
May occasionally occur less than annually
Unlikely
Unlikely to ever at the life of the office / workshop, but possible
Remote
Not at all anticipated for this office / workshop
Hypothetical
Theoretically possible but has never occurred on a similar office /
workshop
Office & Construction Site HAZID
Page 7 of 10
RIDGELINE DEVELOPMENTS QHSE MANUAL
Office and Construction Sites
HAZID
Rev 0
February 2014
Table 3: Risk Matrix
Catastrophic
Major
Severe
Minor
Trivial
Frequent
Extreme
Extreme
High
Intermediate
Low
Occasional
Extreme
High
Intermediate
Low
Low
Unlikely
High
High
Intermediate
Low
Remote
High
Intermediate
Low
Negligible
Negligible
Low
Negligible
Negligible
Negligible
Hypothetical
Intermediate
Negligible
Table 4: Risk Treatment Actions
Risk Rank
Required Action
Extreme
Modify the threat, the frequency or the consequences so that the risk rank is reduced
to ‘intermediate’ or lower
The risk shall be reduced immediately
High
Modify the threat, the frequency or the consequences so that the risk rank is reduced
to intermediate or lower
The risk shall be reduced as soon as possible, typically within a timescale of not more
than a few weeks
Intermediate
Repeat threat identification and risk evaluation processes to verify and, where
possible, quantify the risk estimation; determine the accuracy and uncertainty of the
estimation. Where the risk rank is confirmed to be ‘intermediate’, if possible modify
the threat, the frequency or the consequence to reduce the risk rank to ‘low’ or
‘negligible’.
Where the risk rank cannot be reduced to achieve ‘low’ or negligible’, action shall be
taken to:
(a) remove threats, reduce frequencies and/or reduce severity of consequences to
the extent practicable; and
(b) demonstrate ALARP
The reduction to ‘low’ or ‘negligible’ or demonstration of ALARP shall be completed as
soon as possible; typically within a timescale of not more than a few months
Low
Determine the management plan for the threat to prevent occurrence and to monitor
changes which could affect the classification
Negligible
Review at the next review interval
Office & Construction Site HAZID
Page 8 of 10
RIDGELINE DEVELOPMENTS QHSE MANUAL
Office and Construction Sites
HAZID
Rev 0
February 2014
APPENDIX 1 – OFFICE HAZID RESULTS
Office & Construction Site HAZID
Page 9 of 10
2 Electrical equipment
Remarks
Residual Enviro
Residual Business
Residual Safety
ALARP Action
Env Rank
Business rank
Safety rank
Env Severity
Cause
Smoke / fire hazard
Consequence
Safeguards
Personal injury,
Evacuation procedures, extinguishers, smoke alarms,
property damage exit signage, computer back up policy
Unlikely
Major
Severe
Severe
High
Intermediate
Intermediate
Fire wardens
trained & on
site
Intermediate
Slipping in stairwell
Rush, crowding
Personnel Injury
Evacuation procedures, training, don’t run
Occasional
Severe
Minor
Trivial
Intermediate
Low
Low
Fire wardens
trained & on
site
Intermediate
Missing people during evacuation
Alarm failure, overcome by Injury, death
fumes
Alarm testing procedure, fire warden training
Unlikely
Major
Minor
Trivial
High
Low
Negligible
Sufficient fire Intermediate
wardens
Frequency re-ranked
to Remote
Electrical
Powerboards / adaptors overloaded
equipment use
Inadequate outlets
Equipment
damage, fire,
shock
RCDs, sufficient wall outlets
Unlikely
Major
Minor
Trivial
High
Low
Negligible
Intermediate
Frequency re-ranked
to Remote
Electrical
equipment
failure
Equipment failure
Defective components
Equipment
damage, fire,
shock
Tagging, inspection, well maintained equipment,
equipment checks
Unlikely
Major
Severe
Minor
High
Low
Negligible
RCDs
Intermediate
Frequency re-ranked
to Remote.
Considered to be @
ALARP
Office
movements
Trips
Electrical cords disorderly Injury
Leads/cables kept clear of walkways, adequate wall
outlets
Unlikely
Severe
Minor
Trivial
Intermediate
Low
Negligible
Zero cables
across
walkways
Low
Frequency re-ranked
to Hypothetical
Worn cords, liquids
contact
Electrical equipment in good condition, good
housekeeping
Remote
Major
Severe
Minor
Intermediate
Low
Negligible
Intermediate
Considered to be @
ALARP
Electrical
Electrocution
equipment use
3 Housekeeping
Business Severity
Activity
What If
Fire emergency Fire evacuation
Safety Severity
Operation
1 Emergency response
Likelihood
#
Shock, death
Storage
Falling boxes / equipment from shelves Items not safely stored / at Injury
risk of falling
Safe storage practices
Remote
Minor
Minor
Trivial
Negligible
Negligible
Negligible
General
General slips / falls
Untidy, obstructed
workplace
Injury
Floor free from obstruction, floor coverings in good
condition, stairways non slip with handrail.
Unlikely
Severe
Minor
Trivial
Intermediate
Low
Negligible
4 Manual handling
Lifting
Lifting sprain, dropped object
Poor lifting technique or
practices
Sprain / strain
Frequently used items within easy access, heavy items Unlikely
stored at waist height, trolley available for heavy
items, RD manual handling policy (RD-IMS-HOLD)
Minor
Minor
Trivial
Low
Low
Negligible
5 General Office
Prolonged
Repetitive strain injuries
computer work
Bad habits, poor posture
unadjustable equipment,
lengthy work sessions
Strain
Regular breaks encouraged, consideration of
ergonomics
Frequent
Minor
Minor
Trivial
Intermediate
Intermediate
Low
Noise
Excessive noise
Air conditioning
Poor work
environment
Noise insulation
Remote
Trivial
Minor
Trivial
Negligible
Low
Negligible
Waste paper
Not recycled
Lack of awareness
Paper wasted,
excessive paper
use, extra cost
Recycle through printer as scrap as practical. Waste
to be recycled and collected
Occasional
NA
Trivial
Minor
NA
Negligible
Low
Air quality
Poor air quality
Air conditioning filters
blocked, plumbing issues
Poor health
Maintain ac equipment / plumbing
Remote
Minor
Minor
Trivial
Negligible
Negligible
Negligible
Print cartridges Powder release
Damaged cartridge,
improper handling,
dropping
Poor health
Care when handling cartridge, use of bag to dispose,
recycle where possible
Remote
Trivial
Trivial
Minor
Negligible
Negligible
Negligible
Electricity
consumption
Appliances left on, lights,
ac over weekend
Excessive CO2
footprint, extra
cost
Computers turned off at night, A/C on manual and
turned off at night, lights off when not in use
Unlikely
NA
Trivial
Minor
NA
Negligible
Low
Unnecessary energy use
Intermediate
Safety frequency reranked to Remote
Considered to be @
ALARP
No running in Low
office
Provision of
Low
extra
equipment as
requested
Intermediate
Frequency re-ranked
to Remote
Low
Frequency re-ranked
to Occasional
Minor
Trivial
Trivial
Low
Negligible
Negligible
Food / drink
preparation
Burns
Kitchen appliances, hot
water, hot food
Burn
Fist aid kit on hand, trained first aiders
Unlikely
Minor
Trivial
Trivial
Low
Negligible
Negligible
Washing up
Cut, fall, scald, dropped object
Personnel Injury
Good container, care of glassware, run warm to start
Unlikely
Minor
Trivial
Trivial
Low
Negligible
Negligible
Cooking
Kitchen fire
Tripping, dropping
container, broken glass,
knives, hot water
Electrical failure
Burn /fire
Extinguisher, good cooking practices, well maintained Unlikely
equipment
Major
Severe
Minor
High
Low
Negligible
Clean up
Bacteria contamination, pest
infestation
Poor kitchen cleanliness
Illness
Clean up after use, good hygiene
Minor
Minor
Trivial
Low
Low
Negligible
HAZID attendees:
Stephen Graham
Wade Humphreys
Jill Douglass
Fergus Shortt
Unlikely
RCDs
Intermediate
Remarks
Residual Enviro
Residual Business
Residual Safety
ALARP Action
Env Rank
Safeguards
Fist aid kit on hand, trained first aiders, knives stored Unlikely
point down
Business rank
Consequence
Cut
Safety rank
Cause
Kitchen knives, broken
glass
Env Severity
What If
Minor cuts
Business Severity
Activity
Food / drink
preparation
Safety Severity
Operation
6 Kitchen activities
Likelihood
#
Frequency re-ranked
to Remote.
Considered to be @
RIDGELINE DEVELOPMENTS QHSE MANUAL
Office and Construction Sites
HAZID
Rev 0
February 2014
APPENDIX 2 – CONSTRUCTION SITE HAZID RESULTS
Office & Construction Site HAZID
Page 10 of 10
Remarks
Residual Enviro
Residual Business
Residual Safety
Activity
Lifting with crane,
forklift, jack, hoists
What If
Dropped object
Cause
Unsafe lifting practices,
equipment in poor condition
Consequence
Crush / impact injury or
death, damaged
equipment
Safeguards
Device in good mechanical order. Lifting slings and
shackles in good condition and correctly used. PPE,
training
Unlikely
Major
Minor
Severe
High
Low
Intermediate
No standing
Intermediate
under lift. Limit
lift height of
hazardous
materials.
Low
Frequency re-ranked
to Remote
Crane, forklift
movements
Collision / impact damage
Operator inattention
Equipment, vehicle
damage, injury / death
Operator holds proper training/ competency. Warning Unlikely
lights / reversing beepers employed
Major
Minor
Severe
High
Low
Intermediate
Personnel to
Intermediate
move away
from operating
crane / forlift.
Limit crane /
forlkift
operations near
hazardous
materials.
Low
Frequency re-ranked
to Remote
Puncture / wear in hose.
Personal injury, spill
Excess pressure in circuit,
equipment failure, incorrect
equipment selection, improper
installation
Safety glasses / long sleeved clothing always in use.
Unlikely
Hoses maintained in good condition. Certified gauges
used. Spill kit. Whip checks on pneumatics.
Barricades.
Major
Minor
Minor
High
Low
Low
Minimise
personnel in
attendance.
Intermediate
Frequency re-ranked
to Remote
Training and competency, PPE, well maintained
equipment, adequate access
Spills cleaned up immediately. Hoses / cables routed
safely
Unlikely
Major
Minor
Trivial
High
Low
Negligible
No running in
workshop
Intermediate
Frequency re-ranked
to Remote
Unlikely
Major
Minor
Minor
High
Low
Low
Minimise
personnel in
attendance.
Intermediate
Frequency re-ranked
to Remote
Major
Minor
Trivial
High
Low
Negligible
Intermediate
RCDs. Preinspect tools to
ensure good
condition.
Frequency re-ranked
to Remote
2 Pressurised hydraulics Hydraulic circuit testing, High pressure leak
/ air
running of hydraulic /
pneumatic equipment
Nail guns
Inappropriate use
Inexperience, is-handling
Personnel injury / death
General site activities
Slips / trips /falls
Hydraulic fluid spill. Hoses
untidy
Personal injury
3 Welding
Welding
Fire / hot surfaces / arc flash
Unsafe practices / lack of
training
Burns, eye damage,
fumes, electric shock, fire,
poor weld, damage to
equipment / materials
4 Powered hand tool
cutting, drilling,
grinding
General construction
Contact with moving disc / blade / bit. Incorrect tool set up. Incorrect Personnel injury / death.
Sparks. Electrocution
tool use. Operator inattention. Fire
Bad cable management
First aid kit available. PPE. Worker educated in proper Unlikely
tool use. Good housekeeping & cable management.
Fire extinguisher
5 Scaffolding
Scaffold erection
Collapses
Personnel injury / death.
Equipment / structures
damage.
Poorly erected scaffold
Personnel injury / death.
Equipment / structures
damage.
Poor knowledge of substance Respiratory / ingestion
hazards. Improper protection. damage. Skin irritation.
Unventilated area. Poor
Eye irritation. Equipment
operating habits
damage
Use of specialist, certified subcontractor
Substances stored correctly and in marked containers. Remote
Ventilation adequate. MSDS sourced for products and
on hand. PPE. Good working practices
Severe
Minor
Trivial
Low
Negligible
Negligible
Leaking equipment, human
errors
Appropriate decanting systems. Spill trays in use and
spill kit available.
Remote
Severe
Minor
Severe
Low
Negligible
Low
Substances stored correctly and in marked containers. Remote
Ventilation adequate. MSDS sourced for products and
on hand. PPE. Good working practices
Severe
Minor
Severe
Low
Negligible
Low
Good storage practices, spill kit, MSDS
Remote
Severe
Minor
Severe
Low
Negligible
Low
Appropriately rated ear protection available.
Remote
Severe
Minor
Trivial
Low
Negligible
Negligible
Non permissible openings
6 Hazardous substances Chemical / paint
and chemicals
preparation or
application and use.
Decanting
Improper contact or fume inhalation
Poorly erected scaffold
Environmental runoff,
slippery floor, fumes,
equipment damage,
personnel injury
Potential personnel injury,
environmental damage
Appropriate PPE. Training. Only performed in
designated areas. Fire extinguisher on hand.
Appropriate ventilation. Use of well maintained
equipment
Use of specialist, certified subcontractor
Use of hazardous
materials
Spill
Use of hazardous
materials
Project requirement to use hazardous Unavailability of alternative
materials
material
Substance storage
Container leaks.
General site (Grinding,
sawing, hammering)
Dangerous noise levels
Inappropriate container.
Environmental runoff,
Incompatible storage locations. slippery floor, fumes,
Impact damage
equipment damage,
personnel injury
Noisy equipment / activities
Hearing damage.
General site (Grinding,
sawing, hammering)
Dangerous noise levels
Noisy equipment / activities
Noise pollution to
environment
Consideration of noise to surrounding environment
Frequent
Trivial
Trivial
Minor
Low
Intermediate
Low
8 Housekeeping
General site
Trips / falls
Oily/slippery floors, uneven
surface, untidiness, cables /
hoses
Personal injury
Floorspaces clear and uncluttered. Spill kit
Unlikely
Major
Minor
Trivial
High
Low
Negligible
9 Electrical equipment
General electrical use
Electrocution
Liquids contact, wear, abraded Injury, death
cables, impact damage
Power tools used and stored appropriately.
Equipment in safe condition and tagged. Faulty
equipment tagged out.
Unlikely
Major
Minor
Trivial
High
Low
Negligible
7 Noise
ALARP Action
Env Rank
Business rank
Safety rank
Env Severity
Business Severity
Safety Severity
Operation
1 Mechanical handling
equipment
Likelihood
#
Close doors
when possible
RCDs
Low
Intermediate
Severity re-ranked to
Trivial
Frequency re-ranked
to Remote.
Considered to be @
ALARP
Rough cut edges - timber /
steel
Cuts
General hand tool use
General injury
Electricity consumption
Major
Minor
Trivial
High
Low
Negligible
RCDs
Intermediate
Power tools used and stored appropriately.
Equipment in safe condition and tagged. Faulty
equipment tagged out.
Unlikely
Major
Severe
Minor
High
Low
Negligible
RCDs
Intermediate
Burrs / sharp edges taken off fabricated steel work.
PPE (gloves)
Unlikely
Minor
Trivial
Trivial
Low
Negligible
Negligible
Misuse. Inappropriate tool for Personal injuries
job. Damage to equipment
Tools maintained in good condition. Tools used
correctly. Worker experienced with tools. PPE
Unlikely
Minor
Minor
NA
Low
Low
NA
Unnecessary energy use
Equipment, lights left on after Excessive CO2 footprint,
hours
extra cost
Equipment / lights turned off at night
Unlikely
NA
Trivial
Minor
NA
Negligible
Low
Personnel
Visitor on site
Unfamiliar personnel on site
Personnel injury
Stock of spare PPE (glasses, vests, ear protection) Site Remote
induction, signage
Major
Minor
NA
Intermediate
Low
NA
All visitors
accompanied
Repetitive activities
Repetitive strain injuries
Bad habits, poor posture
unadjustable equipment,
lengthy work sessions
Strain
Regular breaks encouraged, consideration of
ergonomics
Frequent
Minor
Minor
Trivial
Intermediate
Intermediate
Low
Provision of
extra
equipment as
requested
Low
Low
11 Waste
Waste collection and
disposal
Improper disposal
Lack of awareness, lack of
facilities
Environmental damage
Waste streaming
Remote
NA
NA
Severe
NA
NA
Low
12 Emergency response
Fire emergency
Fire evacuation
Smoke / fire hazard
Personal injury, property Evacuation procedures, extinguishers, smoke alarms,
damage
exit signage
Unlikely
Major
Severe
Severe
High
Intermediate
Intermediate
Fire wardens
trained & on
site
Intermediate
Intermediate
Slipping during evacuation
Rush, crowding
Personnel Injury
Occasional
Severe
Minor
Trivial
Intermediate
Low
Low
Good house
keeping - no
obstructions
Low
Lifting, carrying
Poor handling techniques
No mechanical assistance, solo Sprains, strains. Dropped Correct manual handling techniques employed.
worker. Worker untrained in object
Mechanical assistance used if possible. Reference to
correct techniques
RD manual handling policy (RD-IMS-HOLD)
Unlikely
Minor
Minor
NA
Low
Low
NA
Storage
Falling boxes / equipment from shelves Items not safely stored / at risk Injury
of falling
Remote
Minor
Minor
Trivial
Negligible
Negligible
Negligible
10 General siteworks
13 Manual handling
HAZID attendees:
Stephen Graham
Wade Humphreys
Jill Douglass
Fergus Shortt
Evacuation procedures, training, don’t run
Safe storage practices
Remarks
Injuries from handling
Unlikely
Residual Enviro
General construction
Residual Business
Equipment damage, fire,
shock
Residual Safety
Defective components
ALARP Action
Equipment failure
Env Rank
Electrical equipment
failure
Business rank
Safeguards
Sufficient wall outlets
Safety rank
Consequence
Equipment damage, fire,
shock
Env Severity
Cause
Inadequate outlets
Business Severity
Activity
What If
Electrical equipment use Powerboards / adaptors overloaded
Safety Severity
Operation
Likelihood
#
Frequency re-ranked
to Remote.
Considered to be @
ALARP
Frequency re-ranked
to Remote.
Considered to be @
ALARP
Considered to be @
ALARP
Frequency re-ranked
to Occasional
Intermediate
Frequency re-ranked
to Remote.
Considered to be @
ALARP
Frequency re-ranked
to Remote
`