Exhibitors Technical Manual

Exhibitors Technical Manual
Dear Exhibitor, This Exhibitors’ Technical Manual contains important information that is designed to assist you in preparing for the ERS/ISIAN 2014 Exhibition. Please read the information in this manual. It will take you very little time now and could save you a great deal of time later. The Exhibition will be held in conjunction with the ERS/ISIAN 2014 Symposium taking place on June 22 – June 26, 2014 at the Beurs van Berlage. The Exhibition floor plan (page 18) has been designed to maximize the Exhibitor’s exposure to the delegates with lunches and coffee breaks taking place in the Exhibition area. We recommend Exhibitors using Independent Booth Contractors to include a site visit in the planning process to assure a smooth and well planned set up. Please contact Mr. Barry van Doornmalen of the Beurs van Berlage at [email protected] to coordinate a meeting. Please forward this manual to everyone who is working on this project, including your stand builder, as it contains useful information about the symposium. Please do not hesitate to contact me for further information or assistance. We look forward to welcome you in Amsterdam and wish you a successful congress and exhibition. Warm regards, Hanna Safier Exhibition Manager 1 Table of Contents SECTION 1: CONTACT INFORMATION ................................................................................................................................................................................. 3 KENES CONTACTS ...................................................................................................................................................................................................................................... 3 CONTRACTOR CONTACTS ............................................................................................................................................................................................................................ 4 SECTION 2: TIMETABLES ..................................................................................................................................................................................................... 5 EXHIBITION TIMETABLE AND REGISTRATION TIMETABLE ....................................................................................................................................................................................... 5 SECTION 3: DEADLINES TABLE ............................................................................................................................................................................................ 7 SECTION 4: EXHIBITION STANDS ........................................................................................................................................................................................ 8 SHELL SCHEME PACKAGE ............................................................................................................................................................................................................................. 8 DESIGNER/ INDEPENDENT CONTRACTOR STANDS ............................................................................................................................................................................................. 10 SECTION 5: EXHIBITION TECHNICAL INFORMATION .......................................................................................................................................................... 11 GENERAL INFORMATION ........................................................................................................................................................................................................................... 11 MAP OF LOADING AREA ............................................................................................................................................................................................................................ 14 PARKING .............................................................................................................................................................................................................................................. 14 EXHIBITION FLOOR PLAN ........................................................................................................................................................................................................................... 17 EXHIBITOR LIST ....................................................................................................................................................................................................................................... 17 SECTION 6: EXHIBITOR BADGES ........................................................................................................................................................................................ 20 SECTION 7: LEAD RETRIEVAL WIRELESS BARCODE READERS ............................................................................................................................................. 22 SECTION 8: RULES & REGULATIONS AND GENERAL INFORMATION .................................................................................................................................. 24 SECTION 9: SHIPPING, TARIFFS, MATERIALS HANDLING AND SHIPPING LABELS ................................................................................................................ 27 SECTION 10 : OFFICAL CONGRESS CONTRACTORS ORDER FORMS .................................................................................................................................... 39 2 SECTION 1: CONTACT INFORMATION Kenes Contacts Congress Organizer Kenes International Project Manager Mr. Niels Fundter Sponsorship & Exhibition Specialist Ms. Maris Oreskovic 1‐3 Rue de Chantepoulet Tel: +31 62 325 5852 Tel: +31 62 273 1657 P.O. Box 1726 Email: [email protected] Email: [email protected] CH – 1211 Geneva 1, Switzerland Tel: + 41 22 908 0488 Technical Project Coordinator Program Coordinator Fax: +41 22 732 2850 Ms. Mor Kristal Ms. Rachel Zablow Katzir Email: ers‐[email protected] Tel: +41 22 9080488 Ext 554 Tel: +41 22 9080488 Ext 838 Website: www.kenes.com/ers Email: [email protected] Email: [email protected] Exhibition Manager Accommodation Manager Ms. Hanna Safier Ms. Sivan Mahatabi Tel: +972 54 6787820 Tel: +41 22 9080488 Ext 515 Email: [email protected] Email: [email protected] Registration Manager Ms. Yulia Rijinsky Tel: +41 22 9080488 Ext 995 Email: [email protected] 3 Contractor Contacts TEXT FOR FASCIA (SHELL SCHEME BOOTS ONLY), STAND FURNITURE HIRE, GRAPHICS, CONSTRUCTION AN FITTINGS A‐Booth Exhibition Services Mr. Daan Streur Tel: +31 (0)75 ‐ 6225581 Fax: +31 (0)75 ‐6225582 Email: [email protected]‐booth.nl STAND CATERING & BEVERAGE Maison van den Boer Ms. Eva van t Geloof Tel: +31 (0)413 318 318 Email: [email protected] TELECOMS, PARKING, STAND SECURITY, STAND CLEANING, ELECTRICAL FITTINGS, INTERNET & FLOWERS Beurs van Berlage Mr. Barry van Doornmalen or Ms. Lydia Baloe Tel: +31 20 53 04 140 Email: [email protected] Email : [email protected] CUSTOMS CLEARANCE & FREIGHT HANDLING Hermes Exhibition and Projects, Ltd. Ms. Zehavit Akerman Tel: +49 6173 966 95 28 Mobile: +972 52 511 4982 Email: [email protected]‐exhibitions.com 4 SECTION 2: TIMETABLES Registration Timetable Exhibition Timetable Set up Saturday, June 21, 2014 Space only booth‐ 8:30‐ 20:00 Shell scheme booth‐ 12:00‐20:00 Sunday, June 22, 2014 06:00 – 16:00 Exhibition hours Sunday, June 22, 2014 18:00 – 19:30 Monday, June 23, 2014 10:30 – 16:30 Tuesday, June 24, 2014 10:30 – 16:30 Wednesday, June 25, 2014 10:30 – 16:30 Thursday, June 26, 2014 10:30 – 12:45 10:00 – 19:30 Monday, June 23, 2014 08:00 – 17:30 Tuesday, June 24, 2014 08:00 – 17:30 Wednesday, June 25, 2014 08:00 – 17:30 Thursday, June 26, 2014 08:00 – 14:00 Exhibition Timetable and Registration Timetable Please note that the timetables below are preliminary and subject to change Breakdown Thursday, June 26, 2014 Sunday, June 22, 2014 From 12:45 An updated Timetable can be found on the ERS/ISIAN 2014 Congress website by clicking here 5 Please note: 
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Exhibitors are asked NOT to dismantle their stands before stipulated time. All stands must be completely removed by the stipulated time. The organizer and Beurs van Berlage will not take responsibility for loss or damage. Exhibitors must take full responsibility for items on their stand for the duration of the congress until everything is cleared from their stands. Any equipment, display aid or other material left behind on Thursday, 26 June, 2014 after 23:00 will be considered discarded and abandoned. Empty crates and packing material must be removed/stored after set‐up no later than 9:00 am on Sunday, 22 June, 2014. All aisles must be clear of exhibits and packing materials to allow for cleaning. It is the exhibitor’s responsibility to dispose all materials after dismantling. Any charges incurred for waste removal will be sent to the exhibitor. Please contact the Official Shipping agent for available storage options. (See Section 1: Contact information). Welcome Reception: You are invited to the Welcome Reception on Sunday, June 22, 2014 at 18:30 in the Exhibition area, (will begin as soon as the Opening Ceremony is over). Exhibitors are asked to please man their stands during the Welcome Reception in the Exhibition Hall. 6 SECTION 3: DEADLINES TABLE Submission of Exhibition Forms Deadlines Contact Person Staff Hotel Reservation As soon as possible [email protected] Designed Stand Approval (space rental only) Friday, June 6, 2014 [email protected] Text for Fascia (shell scheme booths only) Friday, June 6, 2014 [email protected] Badge Order Friday, June 6, 2014 [email protected] Lead Retrieval Wireless Barcode Readers Friday, June 6, 2014 Friday, June 6, 2014 [email protected] Furniture Rental, Graphics Printing Orders placed after this date will be subject to a 20 % surcharge. Also we cannot guarantee that requested items are available for orders placed after June 6th [email protected]‐booth.nl Stand Catering & Beverage Friday, June 6, 2014 [email protected] Telecoms, Parking, Stand Security, Stand Cleaning, internet and flowers Friday, June 6, 2014 [email protected] June 13 Balance must be paid in order to be able to exhibit at the congress [email protected] Payment of Invoice Balance Door to door shipments ready for pick up Monday, June 9, 2014 Airfreight shipments – arrival to Frankfurt Airport Friday, June 13, 2014 Shipment via Germany Warehouse Exhibition goods – direct deliveries to congress venue Wednesday, June 18, 2014 No later than 10:00 [email protected]‐exhibitions.com Saturday, June 21, 2014 7 SECTION 4: EXHIBITION STANDS To ensure a smooth, efficient installation and dismantling of your booth, an official Stand Builder has been appointed (see SECTION 1: Contact Information). Booth furniture and accessories are available for rent. Please refer to the enclosed catalogue and order forms at the end of this manual. Shell Scheme Package Shell Scheme Package includes the following:  Shell scheme frame (white walls in an aluminum frame of 2,50m x 1,00m) *  Basic lighting (1 spot of 80 watt per 3sqm booth)  Electric socket (3 KW)  Closed fascia panel with standard lettering **  Stand number and company name on each open side  Grey carpet  Cleaning of public areas and gangways  Exhibitors’ badges (see SECTION 6: Exhibitor Badges)  100 word company / product profile in the Final Programme  Invitation to the Welcome Reception for registered exhibitors (For illustrative purposes only) * Shell scheme booths located in the lower ceiling area comes with 2.38 meter high walls ** 20 characters, including spaces, may be written on your fascia for every one meter of fascia length. Please send your fascia text to [email protected]‐booth.nl no later than Friday, June 6, 2014. Please note: Corner booths are provided with two open sides and cleaning is not included with your shell scheme. If you require additional stand equipment (furniture, audiovisual equipment, etc.) and services, please contact the official stand contractors (see SECTION 1: Contact Information) or refer to the enclosed catalogue at the end of this manual. 8 Technical Information and Regulations for Shell Schemes Booths 1. All basic shell scheme booths will be designed and built by the Official Contractor. 2.
All booths are on rental basis. 3.
Exhibitors are not allowed to make any alterations to the structure of the booths or remove any integral parts from the booths. Exhibitors wishing to remove or change the location of any standard equipment (e.g. spotlights) within the booth should indicate clearly on the location plan and forward it together with clear instructions to the Official Contractor before Friday, June 6, 2014. 4.
No additional booth‐fitting or display may be attached to the standard booth structure. 5.
No free standing booth‐fitting or display(s) may exceed a height of 2.5 meters or extend beyond the boundaries of the site allocated. This includes company names, advertising materials and logos provided by the exhibitor. 6.
No tape, nail or fixture of any kind is allowed to be affixed to the partitions, floor, ceiling or fascia. Exhibitors are liable to any damage caused to their booth fixtures, fittings at the congress. 7.
All electricity power points installed are for machine use only, not for lighting. If the exhibitors or non‐official contractors bring their own lighting devices for booth decoration, they must submit all lighting distribution details and pay the light connection charges to the Official Contractor. 8.
Exhibitors requiring additional equipment should contact the Official Contractor no later than Friday, June 6, 2014. 9 Designer/ Independent Contractor Stands Technical Information and Regulations for Designer/Independent Contractor/Space Only Stands 
Exhibitors using independent contractors are required to submit the following for approval no later than Friday, June 6, 2014: 1. A scaled drawing (including elevation views) of the proposed booth to be built. 2. A list of all Electrical / gas powered devices / appliances to be installed in the booth. 
No free standing booth, fitting or display may exceed a height of 3 meters or extend beyond the boundaries of the site allocated. This includes company names, advertising materials and logos provided by the exhibitor. 
All exhibits are to be displayed so as to avoid blocking aisles, obstructing adjoining booths, or damaging the premises. 
Exhibitors are kindly requested to allow sufficient see‐through areas that ensure clear views of surrounding exhibits. 
Booth platforms / floors higher than 4.5cm are required to provide a ramp for handicapped access. This must be incorporated into the design of the booth and must be included in the booth space provided. 
Multi‐level structures are not permitted. 
The Organizers will NOT approve stands that do NOT comply with the accepted standards until the necessary changes have been made. Work cannot commence until the exhibitor layout is approved by the Organizers. 
We recommend that Exhibitors using Independent Booth Contractors include a site visit in the planning process to assure a smooth and well planned set up. Please contact Mr. Barry van Doornmalen of Beurs van Berlage at [email protected] to coordinate a meeting. 
Exhibitors are required to submit the name and contact details of their respective construction company to Hanna Safier at: [email protected] 
All stands include electrical power up to 3KW. Exhibitors who need electricity over 3KW should order it from the venue. Please use the order form found in this manual. Please Note: Space only booths DO NOT INCLUDE frame or structure, furniture, carpet or stand cleaning. 10 SECTION 5: EXHIBITION TECHNICAL INFORMATION General Information Hall Specs 
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Hall Name: Grote Zaal and Beurs Foyer Ceiling Height: 8.95m Green Maximum Build‐up Height: 3m Red Maximum Build‐up Height: 2,48m Floor Finish: Wooden Rigging Options: No rigging is available at the ERS/ISIAN 2014 exhibition. Lorries and Trucks 
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Loading will be through the loading dock of the Beurs van Berlage. Please see Map and Exhibition Floor Plans on following pages. Loading entrance SOUTHSIDE of the building (Beursstraat opposite to nr. 33): ‐ Maximum weight 1000 kg ‐ Loading and unloading are located in ‘de Grote Zaal’ ‐ Loading and unloading solely between 07.00 – 23.00h will be coordinated by Hermes. ‐ The size of the door for loading and unloading is 2m x 3m. ‐ Platform lift: 2.65m x 2.50m (1000 kg weight) ‐ Forklift cannot be used on the Beurs van Berlage floor Truck parking is best on the Prins Hendrikkade 20 for 55 euros per day. Municipal logistic regulations for trucks more than 7.5 tons are prohibited from driving during the following hours: Monday – Friday, 22:00 – 05:00 Saturday – Monday, 15:00 – 05:00 11 Pictures of the Exhibition Area 12 Deliveries to Venue The earliest date for large and small package deliveries to the venue is Saturday, June 21, 2014. Packages should be labeled accordingly (See shipping instructions at the end of this manual) Move in Saturday June 21st, Due to the Beurs van Berlage location only samll trucks can arrive to the location, no parking area and car stop is limited, therefore we highly recommend to send all shipment to the advance warehoue We did an onsite visit and we have the following findings: ‐
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You can only enter the venue with manual equipment and rubber wheels. There are 2 small elevators, they can only be accessed with a 7.5 ton truck (10 meter) For vehicles longer than 10 meter you can only access during the times from 23:00 – 07:00 A special permit must be apply For additional shipping / delivery options direct to the venue, please refer to SECTION 9: Shipping, Tariffs, Material Handling and Shipping Labels. 13 Map of Loading Area See figure on the right for unloading and loading your materials. Parking 14 Route to Beurs van Berlage / the Bijenkorf parking garage From the south: From the Amsterdam ring‐road (A10), take the Duivendrecht exit (signposted ‘S112, Centrum’). At the roundabout, make an oblique right (S112) onto Wibautstraat. At the end of Wibautstraat, turn left at the large roundabout on Mr. Visserplein. Drive alongside waterlooplein and the Muziektheater/City Hall, cross the Amstel River and turn right. Continue alongside the Amstel River until you have to give way to the traffic on a larger road, then bear right (onto Rokin). Continue until you reach Dam Square. Ahead and to your right, you’ll see the tower of the Beurs van Berlage. Cross Dam Square and immediately after passing the Bijenkorf department store turn right into its parking garage (or if appropriate, drive to the goods receipt entrance of the Beurs van Berlage, on Beursstraat). From the north: From the Amsterdam ring‐road (A10), take the Volendam exit (signposted ‘S116, Centrum’). After passing through the IJ tunnel, continue straight on, following the signs to ‘Muziektheater’. Continue until you reach the large roundabout on Mr. Visserplein. Take the second right (the first is posted ‘no entry’), drive alongside Waterlooplein and the Muziektheater/City Hall, cross the Amstel river and turn right. Continue alongside the Amstel River until you have to give way to the traffic on a larger road, then bear right (onto Rokin). Continue until you reach Dam Square. Ahead and to your right, you’ll see the tower of the Beurs van Berlage.Cross Dam Square and immediately after passing the Bijenkorf department store, turn right into the parking garage (or if appropriate, drive to the goods receipt entrance of the Beurs van Berlage, on Beursstraat). Parking costs: day rate EUR 52 (vehicle maximum height 1.80m). 15 Route to ‘ANWB Parking Amsterdam Centraal’ and ‘Car Park De Kolk’ From the Amsterdam ring‐road (A10), take the Volendam exit (signposted ‘S116, Centrum’). After passing through the IJ tunnel, turn right at the traffic lights (signposted ‘Havens’) onto Prins Hendrikkade. Drive to the end of Prins Hendrikkade; this will take you past Centraal Station (central railway station), which will be to your right. At the first traffic lights after Centraal Station, you’ll see ‘ANWB Parking Amsterdam Centraal‘ to your right. If you turn left at the first traffic lights after Centraal Station (onto Nieuwezijds Voorburgwal), after a few hundred metres you’ll find ‘Car Park De Kolk’ on your left. Parking costs: day rate EUR 52 (vehicle height 1.90m). Prins Hendrikkade 20 The best place to park your truck is at the Prins Hendrikkade 20 (P1). Parking costs are EUR 55 per day and the vehicle height is 1.90m. Please check google maps for more instructions http://goo.gl/maps/uucFz 16 Exhibition Floor Plan (as of May 13, 2014) 17 Exhibitor List (as of May 13, 2014) Company
Booth #
Size
Layout
36 26 2 22 30 1A 32 4 23 33 37 21 29 23A 3 25 35 13 7 27 12 1 6 1B 9 12 9 9 15 9 12 9 9 6 12 9 6 9 9 9 18 72 36 18 9 9 9 9 space only space only space only shell scheme space only shell scheme space only shell scheme shell scheme space only shell scheme shell scheme shell scheme shell scheme shell scheme shell scheme shell scheme space only space only space only space only space only space only Shell Scheme Acclarent Alvimedica Medical Technologies Arthrocare UK LTD Atmos MedizinTechnik Atos Medical BV Bejing Fanxing Guangdian Medical treatment equipment CO ltd BIONORICA SE BRAINLAB Cook Medical EAACI Euroclinic SPA Fiagon GmbH GM Instruments Happersberger Otopront Hartington pharmaceutical ISIAN‐IRS‐PARS2014 Karl Storz Meda Pharma GmbH & Co. KG Medtronic OLYMPUS EUROPA SE & Co. KG Pari GmbH POLYGANICS Richard Wolff Scopis GmnH 18 Exhibitor List Continue Company
Booth #
Size
Layout
5 11 10 9 9 6 space only shell scheme space only Sutter Medizintechnik GmbH Tianjin Bolang Science‐Technology Development Co., Ltd Wisepress Ltd 19 SECTION 6: EXHIBITOR BADGES 
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All Exhibitors are required to be registered and will receive a badge displaying the exhibiting company’s name. Individual participant names will not appear on badges and may be used interchangeably between staff members. Two exhibitor badges will be given for the first 9 sqm and one additional badge for each 9 sqm thereafter. Additional exhibitor badges can be purchased for a charge of EUR 150 (including VAT). To order additional badges, please use the exhibitor badge order form on the next page. Please return the form to the attention of: Mor Kristal at [email protected] no later than Friday, June 6, 2014 Exhibitor badges give free access to the exhibition area, coffee breaks and welcome reception ONLY. To access the Symposia sessions, full registration is required and can be purchased online via the congress website by click here. All personnel are required to wear badges to access the venue. Company representatives not wearing their badges will not be allowed to access the exhibition. Company name badges are for the use of company personnel for booth staff purposed only and should not be used by company to bring visitors into the exhibition. Exhibitor’s badges will not be mailed in advance and may be collected at the Registration Desk on arrival. 20 Exhibition Badges Order From Please return to [email protected] no later than Friday, June 6, 2014. Company: ______________________________________________________ Contact Name: __________________________________________ Email: _______________________________________________ Tel: ______________________________Fax:____________________________ All stand personal are required to register. Two exhibitor badges will be given for the first 9 sqm booked and one additional badge for each 9 sqm thereafter. Additional exhibitor badges can be purchased for a charge of EUR 150 (including VAT). These badges are for Company personnel and will not entitle access to the Scientific Sessions. Please not that individual participant names will not be written on the badges. Only the company name will appear. Registered stand personnel will receive:  Badge with company name  Access to the exhibition hall  Entrance to welcome reception  Tea/ coffee/ lunches during official breaks A maximum of 25 characters can be printed on the badge. Please indicate in the box below how you would like your company name to appear: Please indicate the total number of badges required. An invoice will be sent for all additional badges. Description Cost Quantity Total Cost Free Badges N/A N/A Additional Badges €150 Total 21 SECTION 7: LEAD RETRIEVAL WIRELESS BARCODE READERS Lead Retrieval Wireless Barcode Readers are a helpful tool for collecting participants contact information about participants who visit your booth or attend your Congress. For further information about barcode readers, please visit the following website site: http://www2.kenes.com/Manuals/Documents/How_to_Use_the_New_Kenes_Barcode_Scanner.pdf The Smart Scanner 
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On‐line comments per scanned badge On‐line expanded participant info Hand held Cost per unit ‐ EUR 350 The Mini Scanner 
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No editing capabilities Basic participant info Pocket size Cost per unit ‐ EUR 300 Please Note: 
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Barcodes on participants' badges contain contact information as supplied by the registrant or the agency responsible for the registration process of that participant. We regret that in some cases, as when group registration is completed by a company, we may not be in possession of the full contact details. In addition, please note that neither Kenes International nor the Organizing Committee is responsible for the content of the information. 22  In order to reserve your Lead Retrieval Wireless Barcode Reader, please return the Order Form on the following page. Order Form ‐ Lead Retrieval Wireless Barcode Reader Please complete the following Order Form. Please note, if the system is not returned to the Exhibition Manager one hour after the exhibition closing hour, an additional EUR 1,500 charge will be made to your credit card. In accordance with the security measures taken by credit card companies, please complete the following form in your own handwriting and sign. Please mail this form no later than Friday, June 6, 2014to the attention of Hanna Safier at [email protected] Number of Smart Scanners Requested: ______________________ (EUR 350per unit) Number of Mini Scanners Requested: _______________________ (EUR 300 per unit) Company Name: ________________________________________ Email Address: __________________________________________ Telephone Number: ______________________________________ Card Type: Visa / MasterCard / AMEX: _______________________ Credit Card Number: _____________________________________ Expiration Date: _________________________________________ Security Digits (on the back of the credit card): ________________ Name of Card Holder: ____________________________________ Date: __________________________________________________ SIGNATURE of Card Holder: _______________________________ 23 SECTION 8: RULES & REGULATIONS AND GENERAL INFORMATION Building for all Exhibitors and their subcontractors Security 
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The Organizers will provide a security guard service in the exhibition hall during off‐show hours. Neither Beurs van Berlage nor the Organizers can accept responsibility for the security of the stands and their contents and for damage to, or theft of any goods. Exhibitors are fully responsible for the security of their stand and equipment. For ordering additional security, please refer to the contact details provided in SECTION1: CONTACT INFORMATION Stand Cleaning 
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The organizers will arrange for general cleaning of the exhibition area prior to the opening of exhibition and daily prior to opening thereafter. For ordering daily stand cleaning, please refer to contact detail provided in SECTION 1: CONTACT INFORMATION Waste Removal 
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Exhibitors are responsible for the removal of all refuse/ waste from the exhibition area. Any discarded waste, including promotional material, left behind will be removed by the Organizers at the expense of the exhibitor concerned. Parking Facilities 
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Parking during loading and unloading is at the back of the venue. This is for loading and unloading ONLY. For additional information regarding the parking facilities, please look at the pages 14 – 17 regarding parking garage and costs. 24 Smoking 
The ERS/ISIAN 2014 congress is a non‐smoking congress. Disposal of Material 
It is obligatory to collect and dispose of all material during the breakdown or dismantling of the event. When the dismantling period is over, the exhibitor loses any right to claim for losses or damage to property left behind and any costs incurred by the venue in removing this property will be charged to the exhibitor. Damage to the Premises 
Exhibitors are liable for all damage caused to floors, walls and pillars during the installation, exhibition and dismantling period. No adhesive stickers and fixtures of any kind are allowed on floors, walls and pillars. Fire Insurance (compulsory) 
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Exhibitors must be insured against fire. Fire Regulations (General). Stand material and fittings must be of non‐inflammable materials or impregnated with fire‐retardant chemicals. As a general rule, easily inflammable synthetic substances, foam polyester, and non‐fireproof straw and reeds are prohibited. Poster Hanging, Banners etc. 
Hanging of posters, banners or decals, stickers or similar things, on the walls, floors, ceilings or columns within or outside the installations of Beurs van Berlage is not allowed without prior written authorization. 25 Liability Insurance 
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You are obliged to have a public liability insurance that covers all injuries to persons and damages which might cover in connection with the exhibition. We also recommend that you have additional coverage against loss or damage to exhibition material during transport and during exhibition times. Please make arrangements for insurance coverage through your company’s insurer. Insurance (Compulsory) 
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Neither the Organizers nor Beurs van Berlage, their representatives or agents will be held responsible for any loss or damage to exhibitor’s property. Exhibitors must take precautions to protect their property against pilferage. The Organizers do not provide insurance for exhibitors and their property. The exhibitor is responsible for his property and person and for the property and persons of his employees through full and comprehensive insurance, and shall hold harmless the Organizers for any and all damage claims arising from theft and those perils usually covered by a fire and extended‐coverage policy. Exhibitors are personally liable for all expenses incurred by the organizer or by third parties in regard to technical services provide. Promotional Activities 
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All demonstrations or instructional activities must be confined to the limits of the exhibition stand. Advertising material and signs may not be distributed or displayed outside the exhibitor’s stands. Sound equipment must be regulated and directed into the stand so that it does not disturb neighboring exhibits. The Exhibition Management reserves the right to require the exhibitor to discontinue any activity, noise or music that is deemed objectionable. Special Effects 
Special effects lighting, live music, smoke and laser projection may not be used in the stands. No permission will be given for projection in the aisles or on the walls of the hall. Participation by exhibitors is dependent upon compliance with all rules, regulations and conditions stated herein. 26 Please note these important dates: Service Deadline Door to Door Shipments ready for pick up (EEC Countries) 9 June, 2014 Airfreight Shipments Arrival to Frankfurt Airport 13 June, 2014
Shipment via Germany Warehouse No later than Exhibition goods ‐ Direct Deliveries to Congress Venue 18 June at 10:00
21 June, 2014 Please note a move‐in schedule will be operated by Hermes Merkur. Please make sure to coordinate your move‐in in advance. The best way to handle all shipment to the above event is via our German warehouse. Address: Beurs van Berlage 1012ZJ Amsterdam Exhibition goods will be accepted only starting from Saturday June 21, 2014. Due to the Beurs van Berlage location only samll trucks can arrive , no parking area and car stop is limited , therefore we highly recommend to send all shipment to the adavance warehoue Merkur Expo Logistics GmbH C/O Schmitt Peterslahr A U F DE M HÖHCHEN 2 56587 Oberhonnefeld Dirk Dewald: +49 2634 / 95 44 50 28 Shipment Categories All shipments must be packed, labeled and sent according to the appropriate.
Please use only the attached labels. Please do not mix different types of shipments in one box. Categories Exhibition goods ‐ for exhibition stand only Move in Saturday June 21st, Due to the Beurs van Berlage location only samll trucks can arrive to the location, no parking area and car stop is limited, therefore we highly recommend to send all shipment to the adavace warehoue 29 Services, Delivery Address and Shipping Instructions
1. Door to Door Shipment We offer companies services from starting point to venue as part of consolidated international shipments for the congress. This will assist in reducing costs and ensuring a timely delivery. 2. Airfreight Shipments Please send all airfreight shipments to Frankfurt airport only. Airway Bill (AWB) must be sent prepaid and consigned to: Consignee: Merkur Expo Logistics GmbH Notify: ADDRESS Rheinstrasse 2 Name of Exhibitor: ________________ Eschborn, Germany 65760 Stand Number: ___________________ Mr. Bernd Blum Tel ++49 61 7396695 Att: Mr. Bernd Blum ERS/ ISIAN 2014
IMPORTANT!!! Please do not send any airfreight shipment unless you receive very specific instructions for invoices, packing list, etc. Documents Original AWB, BL & Performa Invoice must be received 2 working days prior to goods arrival. The above instructions are for Airfreight Shipments only. 30 3. Shipment via Frankfurt Warehouse Warehouse Address: Merkur Expo Logistics GmbH C/O Schmitt Peterslahr A U F DE M HÖHCHEN 2 56587 Oberhonnefeld Dirk Dewald: +49 2634 / 95 44 50 4. Direct Deliveries to Congress Venue Domestic Cargo / Courier Shipments / Full Load Trucks Exhibition goods will be accepted starting from Saturday June 21. Delivery Address: Beurs van Berlage
T.a.v. Kenes 06-21-2014
Damrak 243
1012 ZH Amsterdam
The Netherlands 31 Courier Shipments It is not recommended to use a courier service for shipping your goods to the congress venue. In case of sending a courier shipment, please be sure to send us a pre‐advise with the full details of the shipment: courier company, number of pieces and tracking number. Shipments will be accepted in the show site by our representative starting from the first move in date. Shipments arriving before that time will not be accepted. Dangerous Cargo Exhibitors need to complete a special form for dangerous goods. These forms will be provided upon request and the completed forms should reach us before shipment is dispatched. There will be surcharge of 100% for handling this kind of shipment. Insurance All goods must be fully insured with all risk coverage. Insurance can be provided upon request. We regret that we can take no responsibility for goods after delivery to the exhibitors stand regardless if the exhibitor is present or not. Heavy & Oversized Shipments A heavy and oversized shipment applies to any single exhibit in excess of 1000 kg and 5 CBM that requires the use of a forklift mobile crane for installation. Exhibitors with heavy and oversized exhibits must inform us at least seven days prior to delivery. A detailed layout should also be provided to better assist our onsite operations. 32 Payment Terms In order to ensure move in/out of your shipment/s, please complete and sign the attached Material Handling form/payment confirmation and return it to our attention. Please note that your signature will be used as payment guarantee based on the general tariff. Please notify “Hermes ‐ Merkur” immediately about any requirements relating to invoices. All invoices must be settled by exhibitors/contractors and agents in advance of the congress. In case of non‐payment of invoices, shipments will be held in storage until the invoices are paid in full. Please note that all payments should be made in EUR. Any services not outlined in the attached tariff will be quoted on an individual basis. Terms and conditions All orders are accepted exclusively on the basis of the German forwarders terms and conditions (ADSp). We wish you a successful experience! Hermes ‐ Merkur 33 Handling Rates Inbound Handling Charges 1 CBM = 330 kg 1. Air Freight From free arrival FRANKFURT airport up to free delivered booth . Minimum per shipment Up to 250 kg Up to 500 kg Up to 1000 kg Above 1000 kg each additional kg € 325.00 € 2.05 / Kg € 1.55 / Kg € 1.40 / kg € 1.35 / Kg 2. Direct Delivery to Venue From free arrival venue up to free delivered booth, First time spotted Shipment up to 25 kg € 125.00 Shipment up to 50 kg € 155.00 Per CBM or part of € 75.00 / per CBM Min 3 CBM Truck 7.5 T €750.00 Truck 13.6 M € 1550.00 Airport taxes, storage, fees etc. will be calculated as per outlay Min € 125.00 Outlay fees + 10% for pre‐payment 3. Handling via Germany Warehouse From free arrival Oberhonnefeld Frankfurt – Germany up to free Delivered booth Customs cleared goods. Shipment up to 25 kg Shipment up to 50 kg Shipment over 50 kg € 145.00 € 185.00 € 85.00 / CBM / Min 3 CBM 34 Customs Formalities Carnet ATA Temporary importation under ATA Carnet Temporary Importation Temporary importation and/or re‐exportation with commercial invoice For each customs tariff code Customs bond fee 1.5% CIF Value Min Permanent Importation Per shipment / per document / per exhibitor For each customs tariff code Duties & Taxes as per outlay. Fees for an advanced payment of duty & tax + 10% for pre‐payment Customs inspection Export document Special Clearances Food, beverages, pharmaceuticals etc. Other Charges  Courier charges for handover of import shipping documents  Use of agent import tax registration number (Courier shipment )  Handling of empties (including storage)  Forwarding commission ‐ per order / shipment  On‐site representative for service / support € 190.00 € 190.00 € 6.50 € 150.00 € 190.00 € 6.50 €175.00 € 65.00 Available upon request €85.00/ document €85.00/ entry € 80.00 / CBM (Min 2 CBM) € 75.00 € 55.00 35 Outbound Handling Charges The same rates will apply for outbound services. REMARKS  The above rates do not include VAT that will be charged where applicable.  The above rates are for services provided from MON – FRI , working hours 08:00 – 17:00  Overtime surcharge (18:00 – 22:00) – additional 50% on total move in/out charges.  Overtime surcharge (22:00 – 08:00) – additional 75% on total move in/out charges.  Saturday ‐ additional 75% on total move in/out charges  Sunday & Holidays – additional 75 % on total move in/out charges Please return the below form fully filled in to HERMES E‐mail: [email protected]‐exhibitions.com 36 Pre advise ‐ Material handling form Congress name Exhibitor name Stand # Shipment information Service requested
Germany Advance Warehouse
Door to Door
Direct to Venue
Shipper's name E mail address Tel # Purchase order # Truck size Courier tracking # Airway bill number (AWB #) Number of pieces Weight in Kg CBM 37 Payment details This is to confirm that the payment for handling the above cargo will be Covered by our company. Company details ______________________________ VAT No. ________________ Email ____________________________________ Phone _____________________ Address _______________________________________________________________ Card type VISA ___ DINERS ___ MASTER CARD ___ AMEX ___ Credit card # Expiry date ____________CVC ( Last 3 digits on back of credit card) ________________ Card holder's name ___________________ card Holder's Signature _______________ Please enclose a copy of both front and back side of your credit card Payments by credit card additional 3.0% service fee will be added We cannot guarantee services for any cargo arrival without a pre‐advise and payment confirmation! 38 Paymentdetails
Thisistoconfirmthatthepaymentforhandlingtheabovecargowillbe
Coveredbyourcompany.
Companydetails______________________________VATNo.________________
Email____________________________________Phone_____________________
Address_______________________________________________________________
Cardtype
VISA___DINERS___MASTERCARD___AMEX___
Creditcard#
Expirydate____________CVC(Last3digitsonbackofcreditcard)________________
Cardholder'sname___________________cardHolder'sSignature_______________
Pleaseencloseacopyofbothfrontandbacksideofyourcreditcard
Paymentsbycreditcardadditional3.0%servicefeewillbeadded
WecannotguaranteeservicesforanycargoarrivalwithoutapreͲadviseandpaymentconfirmation!
38
EXHIBITION GOODS
For the Exhibitor's Stand Only
Air Freight Shipments
Exhibitor Name
Stand/Booth Number
Contact Person
Mobile Phone
Merkur Expo Logistics GmbH
65760 Eschborn – Germany
Tel: +49 6173 966 95 11
Att: Mr. Bernd Blum
For: ERS 2014 - AMSTERDAM
Box No. _______ of _______
EXHIBITION GOODS
For the Exhibitor's Stand Only
Direct to Venue
Exhibitor Name
Stand/Booth Number
Contact Person
Mobile Phone
Beurs van Berlage
Damrak 243
1012 ZJ AMSTERDAM
FOR: ERS 2014 / AMSTERDAM
Box No. _______ of _______
EXHIBITION GOODS
For the Exhibitor's Stand Only
Via Wharhouse
Exhibitor Name
Stand/Booth Number
Contact Person
Mobile Phone
Merkur Expo Logistics GmbH
C/O Schmitt Peterslahr
A U F DE M HÖHCHEN 2
56587 Oberhonnefeld, Germany
Dirk Dewald: +49 2634 / 95 44 50
FOR ERS 2014 / AMSTERDAM
Box No. _______ of _______
Marketing/Promotional Material
For Congress Unmanned Display
Direct to Venue
Exhibitor Name
Stand/Booth Number
Contact Person
Mobile Phone
Beurs van Berlage
Damrak 243
1012 ZJ AMSTERDAM
FOR: ERS 2014 / AMSTERDAM
Box No. _______ of _______
Marketing/Promotional Material
For Congress Unmanned Display
Air Freight Shipments
Exhibitor's Name
Contact Person
Mobile Phone
Merkur Expo Logistics GmbH
65760 Eschborn – Germany
Tel: +49 6173 966 95 11
Att: Mr. Bernd Blum
For : ERS 2014 / AMSTERDAM
Box No. _______ of _______
Marketing/Promotional Material
For Congress Unmanned Display
Via Warehouse
Exhibitor's Name
Contact Person
Mobile Phone
Merkur Expo Logistics GmbH
C/O Schmitt Peterslahr
A U F DE M HÖHCHEN 2
56587 Oberhonnefeld, Germany
Dirk Dewald: +49 2634 / 95 44 50
FOR ERS 2014 / AMSTERDAM
Box No. _______ of _______
INSERTS
For Congress Bags
Air Freight Shipments
Exhibitor or Company Name
Stand/Booth No. (if relevant)
Contact Person
Mobile Phone
Merkur Expo Logistics GmbH
65760 Eschborn – Germany
Tel: +49 6173 966 95 11
Att: Mr. Bernd Blum
FOR: ERS 2014 - AMSTERDAM
Box No. _______ of _______
INSERTS
Via Warehouse
Via Wharehouse
Exhibitor or Company Name
Stand/Booth No. (if relevant)
Contact Person
Mobile Phone
Merkur Expo Logistics GmbH
C/O Schmitt Peterslahr
A U F DE M HÖHCHEN 2
56587 Oberhonnefeld, Germany
Dirk Dewald: +49 2634 / 95 44 50
FOR ERS 2014 / AMSTERDAM
Box No. _______ of _______
SECTION 10 : OFFICAL CONGRESS CONTRACTORS ORDER FORMS TELECOMS, PARKING, STAND SECURITY, STAND CLEANING, INTERNET & FLOWERS Beurs van Berlage Mr. Barry van Doornmalen Ms. Lydia Baloe Tel: +31 (0)20 5301140 Email: [email protected] Email : [email protected] Please note that the Beurs van Berlage is the exclusive supplier of food & beverage to all Exhibitors. 39 Beurs van Berlage CV
Damrak 277
NL - 1012 ZJ Amsterdam
Tel: +31(0)20 531 33 55
Fax: +31(0)20 620 47 01
E-mail: [email protected]
Debtor Information Form
Event name
:
Event date
:
Company name
:
Contact person
:
Function
:
Company address
:
Postal code / City / Country
:
Invoice address
:
Postal code / City / Country
:
Ordernumber / reference
:
Telephone number accounting
:
Fax number accounting
:
E-mail accounting
:
VAT number
:
Remarks
:
Payment terms according to the General Conditions:
Article 3: Terms of payment
1. All agreements are entered into by Beurs van Berlage under the condition precedent that the client in the opinion of Beurs van
Berlage can be deemed sufficiently creditworthy.
2. All invoices must be paid within the terms stated on the invoice. If any payment term is exceeded, Beurs van Berlage is
entitled to charge the client statutory commercial interest with effect from the due date.
3. If payment is not made within the terms stated, Beurs van Berlage is entitled to terminate the agreement with immediate effect
and to therefore deny the client and anyone wishing to enter the building at its invitation access to the Beurs van Berlage, also
and in particular on the dates mentioned in the agreement.
4. With respect to the payment obligations mentioned in these conditions the client is not entitled to claim compensation vis-àvis Beurs van Berlage.
5. The client authorises Beurs van Berlage to charge VAT on hall rental.
City
:
Date
:
Name
:
Signature
:
Please return this form to the accountmanager or contact details mentioned above
Order form exhibitors
Name ……………………
Standnumber: ………………………….
Product
Date you have your stand
2500 ansil projector
DLP Projector 5000 Lumen
Overhead Projector
DVD player
23” TFT
32” LCD Screen
42” Plasma screen
50” Plasma screen
Tripod Screen 175 cm
Laptop Computer
Computer Speaker
Black & White Laser Printer
Colour Laser Printer
Flipchart w/Markers
3’ x 4’ OR 4’ x 6’ Whiteboard
w/Markers
Wireless Mouse
Laser Pointer
AC/Power Strip
Power 16Volt
WIFI
Fixed internet
Price
1 day
Price
2 days
Price
3 days
Price
4 days
Price
5 days
€216,€1848,€143,€90,€134,€179,€354,€486,€65,€266,€73,€161,€214,€90,-
€306,€2830,€197,€115,€182,€251,€522,€726,€75,€386,€88,€223,€305,€121,-
€396,€3812,€250,€140,€232,€323,€690,€966,€84,€506,€102,€286,€396,€149,-
€446,€4303,€275,€165,€267,€359,€710,€1086,€93,€566,€114,€349,€487,€177,-
€496,€4715,€300,€185,€302,€395,€730,€1206,€102,€626,€126,€412,€578,€198,-
€95,-
€121,-
€149,-
€177,-
€198,-
€18,€64,€18,€ 25,€100,€250,-
€36,€75,€36,€ 50,€100,€500,-
€54,€84,€54,€ 75,€100,€500,-
€63,€89,€63,€ 88,€100,€500,-
€72,€94,€72,€ 100,€100,€500,-
Quantity
Days
Total
Cleaning stand
Stand security per hour
Hours of security; from to
Parking Bijenkorf 1 day, 1 car
Flowers on request
€ 35,€ 49,50
€ 35,€ 49,50
€ 35,€ 49,50
€ 35,€ 49,50
€ 35,€ 49,50
€ 50,-
€ 50,-
€ 50,-
€ 50,-
€ 50,-
Extra information ………………………………………………………………………………………………………………………………………………………………………………………..
………………………………………………………………………………………………………………………………………………………………………………………..
………………………………………………………………………………………………………………………………………………………………………………………..
………………………………………………………………………………………………………………………………………………………………………………………..
………………………………………………………………………………………………………………………………………………………………………………………..
………………………………………………………………………………………………………………………………………………………………………………………..
………………………………………………………………………………………………………………………………………………………………………………………..
CATERING SERVICES Maison van den Boer Ms. Eva van t Geloof Tel : +31 (0)413 318 318 Email : [email protected] To order any of the items listed on the following pages for your exhibition stand, please email the Ms. Eva van t’ Geloof. 41 Please note that other food or beverage items are not allowed in the stand. An extra handling/service fee for each stand that will have any other catering wishes that are not formulated below will be charged. Please place the order 10 working days before the congress. Beverages Nespresso machine with double spouts, hire per 3 days Coffee/tea crockery, per cup Nespresso pads, per pad Flask filled with boiled water (incl. flavors revolution tea) Flask filled with coffee Fresh mint for tea, per bunch Sugar, coffee cream (plateau, per 10 persons) Soft drinks, per bottle, 20cl Earth water – packet 0,5lt Earth water – bottle 0,75 lt without carbonic acid Earth water – bottle 0,75 lt with carbonic acid Sweets Mini donuts on a stick (per 10 persons) Mini macaroons (in different colors & tastes, per 10 persons) Amsterdam cookies in different forms of typical Dutch houses (per packet) € 150,00 € 0,50 € 0,55 € 8,50 € 12,50 € 4,50 € 5,00 € 2,65 € 2,25 € 10,75 € 10,75 € 7,50 € 15,00 € 3,00 42 Please note that other food or beverage items are not allowed in the stand. An extra handling/service fee for each stand that will have any other catering wishes that are not formulated below will be charged. Please place the order 10 working days before the congress. Beverages Nespresso machine with double spouts, hire per 3 days Coffee/tea crockery, per cup Nespresso pads, per pad Flask filled with boiled water (incl. flavors revolution tea) Flask filled with coffee Fresh mint for tea, per bunch Sugar, coffee cream (plateau, per 10 persons) Soft drinks, per bottle, 20cl Earth water – packet 0,5lt Earth water – bottle 0,75 lt without carbonic acid Earth water – bottle 0,75 lt with carbonic acid Sweets Mini donuts on a stick (per 10 persons) Mini macaroons (in different colors & tastes, per 10 persons) Amsterdam cookies in different forms of typical Dutch houses (per packet) € 150,00 € 0,50 € 0,55 € 8,50 € 12,50 € 4,50 € 5,00 € 2,65 € 2,25 € 10,75 € 10,75 € 7,50 € 15,00 € 3,00 42 Food Sushi with cucumber and furikake (v) Sushi Temaki spicy tuna Sushi Temaki California Per 3 items € 6,75 French baguette with smoked ham Wraps rolled with tuna salad Bread with pumpkin seeds and Dutch cheese Dark bread with egg salad Per 4 items € 10,00 Dark whole wheat bread with filet Americain, unions and pickles Brown sandwiches with smoked chicken and curry mayonaise Wraps rolled with mackerel salad Spelt‐corn bread with celeriac salad Per 4 items € 12,50 Almonds in herbs and cashew nuts with sage (per 10 persons) € 16,50 Marinated olives (per 10 persons) € 9,00 Nacho crisps with guacamole and tomato salsa (per 10 persons) € 13,50 Italians tramazini bread (green) rolled with smoked salmon € 2,00 Italians tramazini bread (red) rolled with smoked ham € 2,00 Italians tramazini bread (white) rolled with mozzarella pesto and cream cheese € 2,00 All given prices in this document are excluding VAT 43 TEXT FOR FASCIA (SHELL SCHEME BOOTHS ONLY), STAND, FURNITURE HIRE, GRAPHICS, CONSTRUCTION AND FITTINGS A‐Booth B.V. Mr. Daan Streur Tel: +31 (0)75 – 6225581 Fax: +31 (0)75 – 6225582 Email: [email protected]‐booth.nl Web: www.a‐booth.nl To order any of the items listed on the following pages for your exhibition stand, please contact Mr. Streur using the details provided. 42 ERS 2014
21 – 22 June
Beurs van Berlage, Amsterdam
The Netherlands
Welcome
Dear Exhibitor,
Welcome to A-Booth’s Trade Fair Manual for ERS 2014, 21 and 22 June, Beurs van Berlage
Amsterdam, The Netherlands
We are pleased that organizer Kenes International Organizers of Congresses Ltd. has asked A-Booth
exhibition services to set up this manual, covering all the major points related to your participation at
your exhibition. It is also designed to give you the opportunity to place orders to modify and upgrade
your booth to make your exhibition a real success. You are only a few steps away from a well
prepared and enjoyable exhibition participation.
th
To be able to provide you with the best service we can offer you our regular price until 6 of June After
this date we unfortunately have to charge a surcharge. Also we cannot guarantee that requested items
are available for orders placed after June 6th. All prices mentioned are on a rental basis, VAT excluded
and, unless mentioned differently, for the full exhibition period.
We hope that you find this brochure useful and wish you every success with your exhibition
preparations. Please do not hesitate to contact us if you have any questions, we are always ready to
help you!
Basic stand construction
Your shell scheme package consists the following items:
Shell Scheme, see example below:
-
White walls in an aluminium frame of 2,50 x 1,00 meter or 2,38 x 1,00 meter*
Closed fascia with a name panel of 100 cm meters width;
Stand number and company name on each open side
1 spot per 3 sqm of 80 watt;
Carpettiles grey per sqm.
* Depends of location on floorplan. Please contact Kenes for the correct height.
For additional items to the basic stand construction you can use the order forms enclosed in your
email. Besides we have enclosed a complete catalog and if you still do not find what you are looking
for please do not hesitate to contact us per email or phone.
A-Booth
Skoon 37 │NL 1511 HV Oostzaan │T +31 (0)75 - 6225581 │ F +31 (0)75 -6225582
I www.a-booth.nl | Project Manager Daan Streur | E [email protected]
K.V.K 37082463 BTW/VAT NL 8079.75.552.B01
ERS 2014
21 – 22 June
Beurs van Berlage, Amsterdam
The Netherlands
Coversheet
We kindly ask your attention for the following: if you would like to make an (additional) order for the
construction, furnishing or decoration of your stand at the exhibition mentioned above, please
complete this form with the requested information, choose your method of payment and send
it as a coversheet along with your order forms.
If we do not receive the fully completed coversheet, the order cannot be executed.
Company Name
Stand Number
Contact Person
Address
Zip Code and City
Phone Number
Fax Number
Email Address
Invoice Address (if aberrant)
Zip Code and City
National VAT Number
Method of payment:
Bank (after receiving an invoice/ order confirmation)
Creditcard *):
o
American Express
o
Visa
o
Eurocard/Mastercard
Name on card:
Number:
CVC code (backside card):
Expiry Date:
*) When choosing credit card as method of payment the total order amount will be raised with 6%
administration fee.
Date:
Signature: Skoon 37 │NL 1511 HV Oostzaan │T +31 (0)75 - 6225581 │ F +31 (0)75 -6225582
I www.a-booth.nl | Project Manager Daan Streur | E [email protected]
K.V.K 37082463 BTW/VAT NL 8079.75.552.B01
ERS 2014
21 – 22 June
Beurs van Berlage, Amsterdam
The Netherlands
he following conditions are applicable to your order(s):
The order coversheet must always be filled in completely and after being dated and
undersigned be send to A-Booth exhibition services and/ or other selected supplier(s);
 Orders which are not accompanied by a fully completed coversheet will not be executed. This
will also apply to coversheets which are not dated and/ or undersigned;
 After receiving your order A-Booth exhibition services will send a conformation. This is also an
invoice for the requested services. Invoices must be fully paid BEFORE the exhibition opens.
If because of the time-schedule this is not possible A-Booth exhibition services is allowed to
request cash payment at the exhibition floor;
 Orders can be made at the latest at the last day available for construction and/ or decoration.
For orders made at the exhibition floor during build-up an extra (transport) amount can be
calculated. For these orders A-Booth exhibition services cannot guarantee that the requested
colour, model, seize or number is available. Orders made at the exhibition floor will be
executed at the following day, before opening of the exhibition;
 In case of payment by creditcard the total order amount will be raised with 6% administration
costs;
 All prices mentioned are on a rental basis, VAT excluded and, unless mentioned differently,
for the full exhibition period;
 For exhibitors based outside the Netherlands no VAT will be calculated if A-Booth exhibition
services is provided with their national VAT number;
 When after sending an order confirmation/ invoice the invoice address needs to be changed
(including the change of the person for contact or department), a procedure needs to be
started to obtain a purchase order or any other administrative number or any other essential
change in the necessary invoice information has to be made an amount of € 30,00 per invoice
will be charged for administration costs;
 When an order is cancelled during the period in which an early-order-discount is applicable, a
percentage of 10% of the price of the items concerned is charged for administration costs;
 When an order is cancelled after the early-order-discount has come to an end, no financial
restitution will be made.

Skoon 37 │NL 1511 HV Oostzaan │T +31 (0)75 - 6225581 │ F +31 (0)75 -6225582
I www.a-booth.nl | Project Manager Daan Streur | E [email protected]
K.V.K 37082463 BTW/VAT NL 8079.75.552.B01
ERS 2014
21 – 22 June
Beurs van Berlage, Amsterdam
The Netherlands
Regular price is available till 6th of June 2014
After this date we unfortunately have to charge 20% surcharge
ALWAYS PRESENT YOUR ORDER FORM ALONG WITH A FULLY COMPLETED COVERSHEET
Please email the completed forms to [email protected] Exhibitor:
Stand Number:
COMPANY NAME AT FASCIA
In the grid below please fill in the detailed company or institution name as you wish to be mentioned at
the fascia panel of the stand. Except spelling, pay attention to the use of capital and under cast
characters. On 1 line appr. 20 characters can be placed. Extra characters will be charged € 1.85 per
character.
If this form is not send in, the name will be used as known by the organization and named in the list of
exhibitors.
As an extra order we can provide exhibitors with their company logo at the fascia panel or elsewhere
in the stand. Please send in an example to the e-mail address mentioned above and you will receive a
price-offer on a short term.
The offered price is based on the desired size and the number of colors in the logo. For the fascia
panel the maximum height is 27cm. When the offer is accepted an .eps outline extension is necessary
for the best result.
Skoon 37 │NL 1511 HV Oostzaan │T +31 (0)75 - 6225581 │ F +31 (0)75 -6225582
I www.a-booth.nl | Project Manager Daan Streur| E [email protected]
K.V.K 37082463 BTW/VAT NL 8079.75.552.B01
ERS 2014
21 – 22 June
Beurs van Berlage, Amsterdam
The Netherlands
Early bird prices are available till the 6th of June 2014
After this date we unfortunately have to charge our regular prices (20% surcharge on the early bird prices)
ALWAYS PRESENT YOUR ORDER FORM ALONG WITH A FULLY COMPLETED COVERSHEET
Please email the completed forms to [email protected]
Exhibitor:
Stand Number:
Construction
Lockable storage in corner
(incl. coatrack)
1x1m
Lockable door
Early bird price € 75,00
Early bird price € 122,50
Quantity:
Quantity:
Extra wall
Wall in colour Black, Red or
Beech
Early bird price € 27,50
Early bird price € 55,00
Quantity:
Quantity:
Sloping shelf
Shelf straight
Early bird price € 29,50
Early bird price € 29,50
Quantity:
Quantity:
Examples
Examples
Quantity:
Date:
Signature:
Skoon 37 │NL 1511 HV Oostzaan │T +31 (0)75 - 6225581 │ F +31 (0)75 -6225582
I www.a-booth.nl | Project Manager Daan Streur | E [email protected]
K.V.K 37082463 BTW/VAT NL 8079.75.552.B01
ERS 2014
21 – 22 June
Beurs van Berlage, Amsterdam
The Netherlands
Early bird prices are available till the 6th of June 2014
After this date we unfortunately have to charge our regular prices (20% surcharge on the early bird prices)
ALWAYS PRESENT YOUR ORDER FORM ALONG WITH A FULLY COMPLETED COVERSHEET
Please email the completed forms to [email protected]
Exhibitor:
Stand Number:
Construction
Date:
*Full-colour logo at facia
25cm High
*Full-colour printed facia panel
25cm high
Early bird price € 59,50
Early bird price € 69,50
Price per meter
Quantity in m1:
Quantity in m1:
*Full colour printed backdrop
into stand
2000 mm x 2500 mm
*Full colour printed backdrop
into stand
3000 mm x 2500 mm
Early bird price € 395,00
Price includes frame and fabric
Early bird price € 592,50
Price includes frame and fabric
Quantity:
Quantity:
*Full-colour printed
shell scheme wall element
1000 x 2500mm
*Full-colour printed
shell scheme wall element
1000 x 2500mm
Early bird price € 71,50
Price per m2, wall element not
included
Early bird price € 188,50
Wall element not included
Quantity:
Quantity:
*Full-colour printed
shell scheme wall element
2000 x 2500mm
*Full-colour printed
shell scheme wall element
3000 x 2500mm
Early bird price € 357,50
Wall element not included
Early bird price € 536,25
Wall element not included
Quantity:
Quantity:
Signature:
* Look at the document artwork specification enclosed in your email for how to deliver the artwork.
Skoon 37 │NL 1511 HV Oostzaan │T +31 (0)75 - 6225581 │ F +31 (0)75 -6225582
I www.a-booth.nl | Project Manager Daan Streur| E [email protected]
K.V.K 37082463 BTW/VAT NL 8079.75.552.B01
ERS 2014
21 – 22 June
Beurs van Berlage, Amsterdam
The Netherlands
Regular price is available till 6th of June 2014
After this date we unfortunately have to charge 20% surcharge
ALWAYS PRESENT YOUR ORDER FORM ALONG WITH A FULLY COMPLETED COVERSHEET
Please email the completed forms to [email protected] Exhibitor:
Stand Number:
Counters and Desks
Date:
Computer Counter
50x50x100cm high
Counter white 100x50x100cm
high
Regular price € 89,50
Regular price € 125,00
Quantity:
Quantity:
Wooden Counter with doors
100x50x100cm high
Counter black 100x50x100cm
high
Regular price € 139,00
Regular price € 135,00
Quantity:
Quantity:
Counter with opaal colour
100x50x100cm high
Counter with opaal colour
200x50x100cm high
More colors available on
request
More colors available on
request
Regular price € 189,50
Regular price € 305,00
Quantity:
Quantity:
Counter 212x62x100cm high
Counter round 200x50x100cm
high
Regular price € 275,00
Regular price € 403,00
Quantity:
Quantity:
Signature:
Skoon 37 │NL 1511 HV Oostzaan │T +31 (0)75 - 6225581 │ F +31 (0)75 -6225582
I www.a-booth.nl | Project Manager Daan Streur| E [email protected]
K.V.K 37082463 BTW/VAT NL 8079.75.552.B01
ERS 2014
21 – 22 June
Beurs van Berlage, Amsterdam
The Netherlands
Regular price is available till 6th of June 2014
After this date we unfortunately have to charge 20% surcharge
ALWAYS PRESENT YOUR ORDER FORM ALONG WITH A FULLY COMPLETED COVERSHEET
Please email the completed forms to [email protected]
Exhibitor:
Stand Number:
Furniture
Chair Asti
Round table 75 cm high
diameter 80cm
Regular price € 20,15
Regular price € 38,55
Quantity:
Quantity:
*Color: White/ Black/ Beech
Barstool Patti
Bartbable 110cm high
Diameter 80cm
Regular price € 21,85
Regular price € 55,80
Quantity:
*Color: White/ black
Quantity:
*Color: White/ Black/ Beech
Table 80x80x70
Table 120x80x70
Regular price € 39,70
Regular price € 42,00
Quantity:
*Color: White/ Black/ Beech
Quantity:
*Color: White/ Black/ Beech
Folder rack A4
Folder rack A4
Regular price € 67,30
Regular price € 83,40
Quantity:
Quantity:
Bin
Salon basis Matteo with 2
Hello’s
Regular price € 15,55
Regular price € 310,20
Quantity:
Quantity:
Date:
Signature:
*Circle which color you want.
Skoon 37 │NL 1511 HV Oostzaan │T +31 (0)75 - 6225581 │ F +31 (0)75 -6225582
I www.a-booth.nl | Project Manager Daan Streur | E [email protected] l
K.V.K 37082463 BTW/VAT NL 8079.75.552.B01
ERS 2014
21 – 22 June
Beurs van Berlage, Amsterdam
The Netherlands
Regular price is available till 6th of June 2014
After this date we unfortunately have to charge 20% surcharge
ALWAYS PRESENT YOUR ORDER FORM ALONG WITH A FULLY COMPLETED COVERSHEET
Please email the completed forms to [email protected]
Exhibitor:
Stand Number:
Furniture
Date:
Set A – Table 120x80 with 4
chair’s
Set B – 1 round table with 4
Chair’s
Regular price € 98,35
Regular price € 95,40
Quantity:
Quantity:
Set A - Table 120x80 with 4
Zocca’s
Set B - Montara with Zocca’s
Regular price € 110,55
Regular price € 96,80
Quantity:
Quantity:
Set A luxe – Surf 120x80 with
4 Vada’s
Set B luxe – Sea70 80x80 with 4
Vada’s
Regular price € 273,45
Regular price € 235,05
Quantity:
Quantity:
High basis – Albaredo110
with 2 Parona’s
High luxe – Sea110 with 2 Quid’s
Regular price € 96,80
Regular price € 147,30
Quantity:
Quantity:
High basis + - Vipiteno110
with 2 Catifa’s
High luxe + – Albaredo110 with 2
Lavagna’s
Regular price € 116,90
Regular price € 83,20
Quantity:
Quantity:
Signature:
Skoon 37 │NL 1511 HV Oostzaan │T +31 (0)75 - 6225581 │ F +31 (0)75 -6225582
I www.a-booth.nl | Project Manager Daan Streur | E [email protected] l
K.V.K 37082463 BTW/VAT NL 8079.75.552.B01
ERS 2014
21 – 22 June
Beurs van Berlage, Amsterdam
The Netherlands
Regular price is available till 6th of June 2014
After this date we unfortunately have to charge 20% surcharge
ALWAYS PRESENT YOUR ORDER FORM ALONG WITH A FULLY COMPLETED COVERSHEET
Please email the completed forms to [email protected]
Exhibitor:
Stand Number:
Audio Visual
Plasma screen on stand
40inch
Plasma screen on stand 55inch
Regular price € 495,00
Regular price € 769,00
Quantity:
Quantity:
Laptop provided with
windows 7 and office 2010
DVD player
Regular price € 350,00
Regular price € 120,00
Quantity:
Date:
Quantity:
Signature:
Skoon 37 │NL 1511 HV Oostzaan │T +31 (0)75 - 6225581 │ F +31 (0)75 -6225582
I www.a-booth.nl | Project Manager Daan Streur | E [email protected]
K.V.K 37082463 BTW/VAT NL 8079.75.552.B01
ERS 2014
21 – 22 June
Beurs van Berlage, Amsterdam
The Netherlands
Regular price is available till 6th of June 2014
After this date we unfortunately have to charge 20% surcharge
ALWAYS PRESENT YOUR ORDER FORM ALONG WITH A FULLY COMPLETED COVERSHEET
Please email the completed forms to [email protected]
Exhibitor:
Stand Number:
Audio Visual
Date:
iPad 4
iPad floor stand
Regular price € 248,00
Regular price €80,00
Quantity:
Quantity:
Quantity:
Quantity:
Signature:
Skoon 37 │NL 1511 HV Oostzaan │T +31 (0)75 - 6225581 │ F +31 (0)75 -6225582
I www.a-booth.nl | Project Manager Daan Streur | E [email protected]
K.V.K 37082463 BTW/VAT NL 8079.75.552.B01
ERS 2014
21 – 22 June
Beurs van Berlage, Amsterdam
The Netherlands
Regular price is available till 6th of June 2014
After this date we unfortunately have to charge 20% surcharge
ALWAYS PRESENT YOUR ORDER FORM ALONG WITH A FULLY COMPLETED COVERSHEET
Please email the completed forms to [email protected]
Exhibitor:
Stand Number:
Do you wish to have a look at our complete assortment, have a look at our catalogue and place
your order below.
Number
Date:
Codename or Description
-number
Order amount
Signature:
Skoon 37 │NL 1511 HV Oostzaan │T +31 (0)75 - 6225581 │ F +31 (0)75 -6225582
I www.a-booth.nl | Project Manager Daan Streur | E [email protected]
K.V.K 37082463 BTW/VAT NL 8079.75.552.B01
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