International Vendor Standards Manual

International Vendor Standards Manual
Saks Fifth Avenue
Saks Off 5th
Saks Direct
June 25th, 2014
SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JUNE 2014
To Our Valued Business Partners,
W el c om e t o t h e n e w S a k s In c o rp o ra t ed In t e r na t i ona l V en d or S t a n da rd s
M a nua l , w hi ch i n cl u d e s th e i n t er na ti o na l r equ i r e m en t s f o r Sa k s Fi ft h
th
A v en u e, S a ks Fi f th A v en u e O ff 5 A v e nu e a nd Sa k s Di r e ct v e ndo r s.
Th e r eq ui r e m en t s fo r i nt e rna ti ona l b usi n e s s tra n sa cti on s c a n b e
c on fu si n g a n d c om pl e x. H a vi ng a n e ff i c i e nt i nf ra s tr u ct ur e i n w hi ch t o
c om mu ni ca t e a n d sh a r e i nf o rma ti on i s es s en ti a l f or s u c c es s . It i s ou r
goa l t o pr o vi d e y ou wi th b e st -i n -c l a s s s u ppo r t, si mpl i fyi ng t h e pr o c e ss
fo r i nt e rn a ti on a l p ur ch a s e s .
Sa k s p r ov i d e s di r e c t s upp o rt f ro m i t s I nt e rna ti ona l S e r vi c e s D epa rt m en t
l o ca t ed i n A b er d e en, Ma ryl a nd U SA t o b u si n e s s p a r tn e r s wi th “f or ei gn ”
t er m s. Y ou wi l l a l s o b e i nt r odu c e d to o u r i nt e rna ti ona l of fi c e s l o ca t ed i n
st ra t egi c f or e i gn l o c a ti on s. W e h op e tha t b y u si ng th e s e r e s ou r c es y ou
wi l l b e a bl e t o a ns w e r q u e sti on s i n yo ur l o ca l l a ng ua g e a nd t i m e zo n e.
In thi s I nt e r na ti o na l V en do r S ta n da r ds M a nua l y ou w i l l fi nd i n fo rm a ti on
r el a t ed t o f l o o r r ea d y s ta nda rd s, whi c h a r e th e sa m e fo r a l l V en do r s
( do m e sti c a nd f o r ei gn) a s w el l a s sp e ci f i c i n st ru c ti on s w hi ch a r e o nl y
r el a ti v e to t h e i n t e rn a ti ona l o rd e r s.
A l l v end o rs a r e r es p on si bl e t o un d er s ta n d a n d c omp l y wi th U .S .
r egu l a ti o ns Ki ndl y n ot e t ha t thi s ma n ua l i s fo r i nf o rma ti ona l pur po s e s
onl y a n d sh oul d no t be co ns t ru e d a s a d e ta i l ed l i st o f a l l r e q ui r e m en t s or
a s l e ga l a d vi c e on a ny sp e ci fi c r equ i r e m en t . Pl ea s e c on ta c t you r l ega l
c oun s el f or sp e ci fi c i ns t ru c ti o n.
In th e e v e nt t ha t y o u ha v e a ny q u es ti on s, co mm e nt s o r c on c e rn s pl ea s e
f e el f r e e t o c on ta c t m e di r e c tl y o r to r e a ch o ut t o s ta ff m e m be r s l i s t ed
i n th e di r e c t or y on t he n e x t p a g e.
W e si n c er el y ho p e t ha t y ou fi n d thi s I n t e rna ti ona l V end o r St a nda rd s
Ma n ua l h el p ful a nd l oo k f o r wa r d to b ui l d i ng a l o ng -l a sti ng r el a ti on shi p.
B es t r ega rd s ,
]âÇx `A ftááÄxÜ
J un e M. S a s sl e r
Di r e c t or , I nt e rn a ti on a l S e r vi c e s
Sa k s Fi ft h A v en u e
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SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JUNE 2014
To Our Valued Business Partners .............................................................................................. 2
SAKS FIFTH AVENUE INTERNATIONAL DIRECTORY & FAQ’s .......................................... 6
DIRECTORY ............................................................................................................................... 7
SAKS FIFTH AVENUE CONTACTS ................................................................................... 7
SAKS FIFTH AVENUE GENERAL MAILBOX ADDRESSES ........................................... 8
Frequently Asked Questions .............................................................................................. 9
PURCHASE ORDER TERMS & BUSINESS PRACTICES........................................................ 10
Purchase Orders – Legal Terms & Conditions .................................................................... 11
Authority and Acceptance .................................................................................................... 11
Vendor Expressly Warrants and Indemnifies as Follows ................................................. 11
Intellectual Property ............................................................................................................... 13
Hazardous Goods ................................................................................................................... 14
Invoicing Instructions ............................................................................................................. 14
Return and Cancellation Policies .......................................................................................... 14
Dating, Terms and Instructions............................................................................................. 15
Vendor Standards ................................................................................................................... 16
Administrative Fees / Expense Offset Fees ....................................................................... 16
Back Orders ............................................................................................................................. 16
Other Terms ............................................................................................................................. 16
Confidentiality ......................................................................................................................... 16
Limitation of Liability and Statute of Limitations .............................................................. 17
Assignment: ............................................................................................................................. 17
Remedies and No Waiver ...................................................................................................... 17
Severability .............................................................................................................................. 17
Force Majeure .......................................................................................................................... 17
Governing Law and Jurisdiction ........................................................................................... 17
Contacting Us .......................................................................................................................... 18
Business Practice Standards for All Vendors, Suppliers and Contractor’s.................... 18
Overview .................................................................................................................................. 18
Child Labor / Sweatshops ..................................................................................................... 18
Conflicts of Interest ................................................................................................................ 18
Bribes and Kickbacks ............................................................................................................. 19
Antitrust ................................................................................................................................... 19
Gifts and Entertainment......................................................................................................... 19
Confidential Information, Trade Secrets, and Intellectual Property ............................... 20
Environmental Health and Safety......................................................................................... 21
Compliance with Privacy and Anti-Money Laundering Laws .......................................... 21
Resources ................................................................................................................................. 22
INTERNATIONAL PURCHASE ORDER DETAILING – .......................................................... 23
PREPRE-SHIPMENT STAGE ............................................................................................................. 23
Required Pre-Work in Preparation for Order Confirmation ............................................ 24
New Vendor Set-Up Requirements ..................................................................................... 24
Completing the New Vendor Set-Up Form .................................................................... 24
Submitting the New Vendor Set-Up Form & Payment Instructions ........................... 24
Social Compliance Audits ...................................................................................................... 25
Purpose for Social Compliance Audits ............................................................................ 25
Requirements for Production Facilities ........................................................................... 25
Factory Inspection Procedure........................................................................................... 25
Collection of Merchandise Details ........................................................................................ 26
Verification of Terms of Sale ............................................................................................. 26
Product Specifications for Classification ......................................................................... 27
Line Release Details ............................................................................................................ 28
Saks Direct – Photo Samples Matching Merchandise Shipped.................................... 28
INTERNATIONAL FLOOR READY REQUIREMENTS ........................................................... 30
Floor Ready Requirements.................................................................................................... 31
Frequently Asked Questions: ................................................................................................ 31
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SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JUNE 2014
Pre-ticketing Format & Placement ....................................................................................... 32
Ticketing Outsource Services & Procedure .................................................................... 32
Hangers ................................................................................................................................. 34
Garment Labeling ................................................................................................................... 34
Saks Fifth Avenue Sewn in Woven Labels ...................................................................... 34
Fur Labeling Act .................................................................................................................. 35
INTERNATIONAL PACKING, MARKING & LABELING ......................................................... 37
International Packing, Marking & Labeling .......................................................................... 38
Packing Instructions ............................................................................................................... 38
Packing Merchandise Requiring Other Government Agency Clearances ................. 38
Packing Merchandise in Accordance with the Store Allocation on the Purchase
Order ..................................................................................................................................... 38
Packing List Distribution .................................................................................................... 38
Carton Specifications.......................................................................................................... 39
Wrinkle Prevention .............................................................................................................. 39
Shipping on Pallets.............................................................................................................. 40
International Carton Labeling (Not EDI) ......................................................................... 40
Marking Instructions ............................................................................................................... 42
INTERNATIONAL COMMERCIAL DOCUMENTATION & SPECIAL HANDLING ............... 45
International Commercial Documentation & Special Handling Requirements ............. 46
Commercial Document Format ............................................................................................ 46
Commercial Invoice for Merchandise Offered for Re-Sale ........................................... 46
Commercial Invoices & Requirements for Samples ....................................................... 48
Commercial Invoices & Requirements for Direct-To-Store Shipments ...................... 49
Commercial Invoices for Trunk Shows, Special Orders and Store Events ................ 50
Commercial Invoices for Other Government Agency Clearances .............................. 50
Other Commercial Documents ............................................................................................. 55
Packing Lists ........................................................................................................................ 55
Additional Documents ........................................................................................................ 55
Generalized System of Preferences (GSP) and other preferential duty programs
Documentation .................................................................................................................... 55
Government Agency Websites ......................................................................................... 56
Dispensation of Commercial Documents ........................................................................ 56
INTERNATIONAL SHIPPING & DELIVERY ............................................................................. 57
Shipping & Delivery ................................................................................................................ 58
General Shipping Requirements ........................................................................................... 58
Concealed Shortages ............................................................................................................. 58
Shipping Windows .................................................................................................................. 58
Delayed and/or Early Cargo .............................................................................................. 59
Direct to Store / Direct Door Shipments ............................................................................ 59
Saks Direct – Direct to Store Shipments ............................................................................. 59
Procedure for Obtaining Direct to Store Authorization Numbers .............................. 59
INTERNATIONAL PAYMENT PROCESS ............................................................................. 61
Terms, Payment Information & Returns .............................................................................. 62
Terms for Payment ................................................................................................................. 62
Received Not Ordered ........................................................................................................... 63
Return to Vendor Requests .................................................................................................. 64
Return Procedures .............................................................................................................. 64
PRIVATE LABEL PROGRAM REQUIREMENTS ..................................................................... 65
TH
SAKS FIFTH AVENUE OFF 5 PRIVATE LABEL PROGRAM (Women’s Merchandise
only) .............................................................................................................................................. 66
th
SFA OFF 5 Private Label Program Goals ..................................................................... 66
Purchase Orders...................................................................................................................... 66
Specifications, Samples and Approvals .............................................................................. 67
Specification Approval ....................................................................................................... 67
Strike-Offs, Pattern Submissions, Lab Dips and Trims .................................................. 67
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SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JUNE 2014
Sample Submission & Approval ........................................................................................ 67
Product Testing ....................................................................................................................... 69
APPENDIX SECTION.................................................................................................................. 70
Ticket Placement and Retail Guide ...................................................................................... 73
Full Line Store/DC Listing: .................................................................................................... 77
Off5th Store/DC Listing: ........................................................................................................ 78
Saks Direct DC/Store Listing: ............................................................................................... 79
Sample Invoice: ....................................................................................................................... 84
Sample Packing List ............................................................................................................... 85
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SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JUNE 2014
SAKS FIFTH AVENUE
INTERNATIONAL DIRECTORY &
FAQ’s
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SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JUNE 2014
DIRECTORY
SAKS FIFTH AVENUE CONTACTS
JUNE SASSLER
[email protected]
[email protected]
Director, International Services Department (ISD)
Location: Aberdeen, Maryland USA
(410) 297.5405
JACKIE PERSINGER
[email protected]
Sr. Manager, International Compliance
Location: Aberdeen, Maryland USA
Vendor, Customs & Social Compliance, Saks Brands Order Managment
Jeanette Angel
[email protected]
[email protected]
Manager, International Administration
Location: Aberdeen, Maryland
(410)297.5508
Logistics, Pre-Shipment Vendor Document Approval, Exports, Invoice Processing
Chris Tobias
[email protected]
Manager, International Finance
Angela Morrissey
[email protected]
Financial Analyst
International Finance Department
International Finance Manager
Location: Jackson, Mississippi
Phone: (601) 592.2857
Fax:
(601) 592.8675
Payment Information, Letter of Credit Issuance, Return to Vendor Authorizations
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SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JUNE 2014
SAKS FIFTH AVENUE GENERAL MAILBOX
MAILBOX ADDRESSES
DESCRIPTION
E-MAIL ADDRESS
INTERNATIONAL PURCHASE ORDERS
[email protected]
& COMPLETED NEW VENDOR SET UP FORMS
International Vendor Compliance team
INTERNATIONAL SHIPPING DOCUMENT
Pre- [email protected]
FOR APPROVAL
International Operations team
INTERNATIONAL CLASSIFICATION INFO
[email protected]
& MERCHANDISE DETAILS
EUROPEAN BUYING OFFICE CONTACTS
JEAN PHILIPPE PRUGNAUD
[email protected]
MINDY PRUGNAUD
[email protected]
MINT
Saks Fifth Avenue European Buying Office – Milan & Paris
33 1 4260 5461 (Paris)
GLOBAL FREIGHT FORWARDERS & CONSOLIDATORS
SIMONA BARTOLOZZI
[email protected]
SAVINO DEL BENE
Saks Fifth Avenue Air & Ocean Freight Forwarder – Milan & Paris, Air Forwarder Asia
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SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JUNE 2014
Frequently Asked Questions
What is the Saks definition of a “foreign” Vendor?
Vendor?
A foreign Vendor is defined by where they are paid and the terms of sale. All foreign
Vendors are paid to an international location for the first cost of the merchandise. First
cost includes all Vendor costs incurred and profit prior to the point designated by the
terms of sale. shipping as well as profit.
What are the terms of sale for Saks foreign Vendors?
Vendors?
The Inco terms that Saks uses for foreign Vendors are FCA Foreign Freight Agent or
Ex-Works Vendor’s Foreign Warehouse. Meaning Saks accepts responsibility for the
merchandise at the time it is delivered / picked up at these points. Saks will pay for all
expenses incurred from these points until delivered to the Saks designated
warehouse/store in the United States.
What are the payment terms?
Payment terms are Wire Transfer with terms of Net 60 days from the date the
merchandise is turned over to the Freight Forwarder or 8% discount if paid within 10
days after the end of the month.
What are the steps that I must follow to prepare for shipping?
shipping?
Provide all materials listed below to the Saks Fifth Avenue International Vendor
Compliance team:
• As soon as possible, complete & submit the New Vendor Set Up form. In some
cases a “Social Compliance Audit” will be required in advance of set up.
•
60 – 90 days in advance of the start ship date on the order:
o Provide a copy of the Buyers worksheet/purchase order or your sales
confirmation
o Review the International Vendor Standards Manual and provide your
signed acknowledgement page
•
45 – 60 days in advance of start ship dates
o Complete a Social Compliance Audit (see specifications to determine if
necessary)
o Provide / verify merchandise & production details with International
Vendor Compliance in preparation for entry to U.S. Customs
5 days prior to cargo pick up provide all required commercial documents to the [email protected] via e-mail attachment to receive approval for
shipping.
•
Upon receipt of Saks written approval and shipping instruction, coordinate pick
up of merchandise with Saks’ designated Freight Forwarder
•
After cargo is picked up, collect proof of pickup and submit with copies of all
commercial documents to Saks’ Accounts Payable department for payment
based on previously agreed upon payment terms
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SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JUNE 2014
PURCHASE ORDER TERMS &
BUSINESS PRACTICES
RACTICES
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SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JUNE 2014
Purchase Orders – Legal Terms &
Conditions
These terms and conditions (the “Terms and Conditions”) apply to all purchases by
Saks Fifth Avenue doing business as Saks Fifth Avenue or Saks Fifth Avenue Off 5th
through its wholly-owned subsidiaries (individually and collectively "Purchaser" or
“Our” or “We” or “Us”) and are binding upon seller / Vendor (hereinafter “You” or
“Your” or “Vendor”).
Authority and Acceptance
Purchaser hereby purchases the goods specified on its electronic data interchange
(EDI) or written purchase order contracts, subject to and upon the express terms and
conditions hereof (the “Order”). You must have a valid Order prior to shipping goods
to any Saks Fifth Avenue Enterprises subsidiary or operating company. Verbal orders
and/or "house orders" will not be valid unless confirmed with a written or electronic
purchase order.
By shipping goods or performing specified work, you agree to the Terms and
Conditions of sale set forth herein, unless otherwise modified in writing by Purchaser.
Any different or additional terms in Vendor’s acceptance of the Order are hereby
objected to, and Purchaser’s objection to different or additional terms shall not be
waived by acceptance of any goods or payment of any invoice.
Vendor Expressly Warrants
Warrants and Indemnifies as Follows
a. That all the articles, material and work covered by this Order will conform to the
specifications, drawings, samples or other descriptions furnished or adopted by
Purchaser, and will be of good material and workmanship, and free from defects.
b. That the goods will be merchantable, fit, safe and sufficient for the purpose intended.
c. That all weights, measures, sizes, and particulars stamped on such goods or their
containers comply with local, state and federal laws of the United States and any
generally similar law or regulation in any other domestic or international jurisdiction.
d. That in supplying the articles, materials, and work, Vendor has complied with all
applicable laws and regulations of the country where the goods are manufactured,
including but not limited to, laws against child labor, forced labor, and unsafe working
conditions, and if asked, Vendor will confirm such compliance in writing.
e. That the goods are accurately labeled and clearly identify the country of origin.
f. That such goods and any advertising or promotional materials furnished therewith by
Vendor comply and conform to all applicable federal and state laws and any
regulations, rules, and standards promulgated there under, including but not limited to:
• Consumer Products Safety Act of 1972,
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SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JUNE 2014
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Consumer Product Safety Improvement Act of 2008,
Lacey Act
Farm Bill
Flammable Fabrics Act of 1954,
Federal Food, Drug, and Cosmetic Act,
Fur Products Labeling Act,
Federal Hazardous Substances Act of 1960,
Occupational Safety and Health Act,
Fair Labor Standards Act,
Textile Fiber Products Identification Act,
Poison Prevention Packaging Act,
Endangered Species Act,
Wool Products Labeling Acts,
Tariff Act of 1930,
International Standards for Phytosanitary Measures
Export Wood Packaging Material Fumigation Act
FDA Bioterrorism Act
Fair Packaging Act
Dog and Cat Protection Act of 2000,
California Proposition 65 and AB 1681, all as amended and any generally similar
law or regulation in any other domestic and international jurisdiction.
The Vendor guarantees and warrants that the merchandise orders herein shall, where
applicable comply with the standards of the Federal Communication Commission,
Food & Drug Administration, Federal Trade Commission and other governmental
bodies, the safety related standards of Underwriters Laboratories and the safety
standards and/or requirement of all local and state jurisdictions in which such
merchandise is shipped and that such compliance will be evidenced by an appropriate
label on and/or control document for such merchandise.
g. That such goods do not and will not infringe upon any patent, trademark, trade
name, copyright, right of publicity, or other similar right. You agree to protect,
indemnify and hold Purchaser, its affiliates, its agents, and its employees, harmless
against any claim, loss or damage, including attorneys’ fees, arising directly or indirectly
from any alleged or actual trademark, patent or copyright infringement or unfair
competition action resulting from Purchaser’s activities of use, sale or offering for sale
any goods covered by this Order. No specification by Purchaser with respect to any
part of this Order shall constitute a warranty, express or implied, against any claim for
infringement of patents, copyrights or trademarks Purchaser shall not be responsible to
Vendor, as indemnitor or otherwise, for or on account of any such claim or liability.
h. That Vendor will not sell to any person or entity any goods bearing or labeled with
any trade name, trademark, service mark, logo, private label brand or design that is
proprietary to Purchaser without the express written consent of Purchaser, even if said
goods were rejected, cancelled, refused or returned by Purchaser.
i. That Vendor will protect, indemnify, and hold harmless Purchaser, its affiliates, its
agents, and its employees from any claim, loss, or damage, of any nature, arising
directly or indirectly out of Vendor’s violation or alleged violation of the terms of this
Order, including but not limited to any breach of warranty or claim connected in any
way to the goods purchased under this Order. Vendor’s duty to indemnify and hold
harmless covers all losses, damages, and costs, including attorneys’ fees. At Purchaser’s
sole discretion, and with regard to any claims described herein, Purchaser may elect to:
(i) Control the defense and settlement of such claims at Vendor’s expense; or
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(ii) Permit Vendor to control the defense and settlement of such claims at
Vendor’s expense with legal counsel that is acceptable to Purchaser. To the
extent legal fees are incurred by Purchaser in connection with the defense of
claims described herein, Purchaser will require Vendor to directly reimburse
Purchaser for such fees and costs or, at its option, may deduct all legal
expenses and costs in the form of a deduction(s) or chargeback from any
amounts owed to Vendor.
j. That Vendor will protect, indemnify and hold Purchaser, its affiliates, its agents, and
its employees, harmless against any claim, loss or damage, including attorneys’ fees,
which may be made or brought against them by virtue of claims or demands of any
kind which any purchaser of such goods from the Purchaser or other person may make
against the Purchaser or any affiliate thereof, whether or not such goods were
manufactured by Vendor or whether or not the asserted defect was known or
discovered by Vendor or Purchaser. Vendor shall procure and maintain adequate
product liability insurance and shall, upon request, furnish to the Purchaser certificates
thereof in connection with this Order.
k. That Vendor will protect, indemnify, and hold harmless Purchaser, its affiliates, it’s a
agents, and its employees from any claim, loss, or damage, of any nature, arising
directly or indirectly out of any act or omission by Vendor’s servants, agents or
subcontractors of Vendor, in the furnishing of goods or in the performance of work
under the Order.
l. That in the event that Purchaser or any of its employees, agents or subcontractors is
served with or becomes subject to any subpoena, order or other legal process in a legal
proceeding, to which Purchaser is not a party seeking disclosure of any materials or
information related to the goods, services, information or deliverables that Vendor
renders or delivers to Purchaser, then Vendor shall bear the cost of all direct and
indirect costs and expenses, including without limitation, reasonable attorneys’ fees
related to Purchaser’s response, compliance with or defense/resistance thereto.
m. That prices for the goods sold to Purchaser hereunder are no less favorable than
those currently extended to any other customer for the same or similar goods in similar
quantities. In the event that Vendor reduces its price for such goods during the term of
this Order, Vendor agrees to reduce its prices of the goods ordered hereunder
correspondingly. Vendor warrants that the price shown on this Order shall be complete
and no additional charges of any type shall be added without the Purchaser’s express
written consent. Such additional charges include, but are not limited to, shipping,
packaging, labeling, custom duties, taxes, storage, insurance, boxing, and crating.
To the extent legal fees are incurred by Purchaser in connection with the defense of
any of the claims or legal proceedings described in sections (a) through (m) above,
Purchaser will require Vendor to directly reimburse Purchaser for such fees and costs
or, at its sole option, may deduct all legal expenses and costs in the form of a
deduction(s) or chargeback from any amounts owed to Vendor.
The above indemnification and warranties shall survive the termination or cancellation
of this Order.
Intellectual Property
As necessary or appropriate for Purchaser to sell the goods included in any Order
through retail stores, website, catalogue, or through other normal and customary
merchandising practices, Vendor grants to Purchaser a worldwide, perpetual, nonexclusive right to use and display Vendor’s brand trademarks, service marks, trade
names, logos, and any other text, graphic, icons, banner, or audiovisual features of
advertising, through any distribution channel. If advertising material or other content
supplied by Vendor pertaining to its products, services, or business embodies any
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SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JUNE 2014
intellectual property rights (including, but not limited to, work of authorship protected
under U.S. or foreign copyright laws), Vendor shall be responsible for securing rights
and licenses necessary for the use and exercise of such interests pursuant to the Terms
and Conditions of this Order and represents and warrants herewith that it has obtained
any and all such rights and interests. Purchaser shall remain solely responsible for the
operation of its business and control of the programming, content, and transactions in
its retail stores, catalogues, and websites.
Vendor agrees that it will not use any trademark, service mark or trade name, patent or
trade dress owned or controlled by or licensed to Purchaser or any of its affiliates, or
used by Purchaser or its affiliates in connection with any products, lines, departments
or other goods or services of Purchaser or its affiliates including, but not limited to,
“Saks Fifth Avenue,” “Saks,” “Off Fifth,” or any combination thereof, except in
connection with goods shipped to Purchaser in accordance with a valid Order. Vendor
agrees that all trademarks and trade names of Purchaser belong to or are licensed to
Purchaser or its affiliates and Vendor will make no claim or right to use or of ownership
nor will Vendor attempt to register any such trademarks or trade names.
Hazardous Goods
Where the Purchaser has good cause at any time to believe that any goods ordered
pursuant to the Order contain defects or hazards which could create a substantial risk
of injury to any person or property, upon the Purchaser’s request, Vendor shall, at
Vendor’s expense, use its best efforts to locate, identify, and recall such items, whether
in the possession of the Purchaser, or the Purchaser’s customers. Vendor, upon
recalling such items, shall repair or replace them or refund to retail purchasers their full
retail price.
Invoicing Instructions
Each invoice must show specific information as described within the Commercial
Documentation section in this International Vendor Standards Manual located on
Purchaser's website at www.saksincorporated.com under "Vendor Relations". Our
website may be updated periodically and any such updates shall be applicable to all
Orders.
The Vendor further agrees to provide SFA at or before the time of invoicing, such
documentation and certification relating t the merchandise, its origin and/or its
manufacture as may be necessary or reasonably appropriate to establish and/or
assume merchandise’s qualification for lawful import, sale, and/or resale under the Acts
and within the nation, state and locality of shipment.
Return and Cancellation
Cancellation Policies
You hereby agree that without prior authorization from you, and without further notice,
Purchaser reserves the following rights:
a. To refuse and/or return all goods delivered which are not equivalent to samples
submitted or examined, or are damaged, or are not fit for resale, or do not conform to
all specifications, terms and conditions of this order and to all warranties and
guarantees herein set forth (being considered "defective" goods for our
purposes). It is understood that this return policy shall apply to all such goods when
found to be defective at any time prior to resale, or after resale if Purchaser allowed the
customer a refund or credit.
b. To refuse and/or return all goods which do not meet our purchase order
specifications of style, size, color, quantity and/or quality (including unauthorized
substitutions); or which are shipped before the ship date, or after the cancel date, or
without valid purchase order numbers or without valid department numbers.
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SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JUNE 2014
c. To cancel a purchase order, in whole or in part, in the event the goods are not
shipped in accordance with the terms and conditions hereof.
d. To cancel a purchase order, in whole or in part, in the event the goods are shipped
after the cancel date, time being of the essence.
e. To accept any part of a shipment without waiving the right to refuse or reject the
balance thereof by reason of Your failure to comply fully with the Terms and
Conditions of the Order. All risks, claims, storage, shipping or handling charges, duty,
fines, penalties, interest and taxes on refused, rejected, returned, postponed or
cancelled goods are Your full responsibility, regardless of other terms of sale or
passage of title. Any claims for non-payment of an invoice by reason of either Our nonreceipt of goods shipped by You or Your non-receipt of goods returned by Us, must be
sent to Purchaser via certified mail no later than 60 days after goods are shipped.
When goods are returned, refused or cancelled, they shall be returned via carrier of
Purchaser's choice, Ex-Works U.S. origin, freight collect. Consideration will be given to
your carrier of choice upon receipt of your written request stating that you will not
refuse any such returned goods. You will be charged the full cost of returned, refused
or cancelled goods. In the interest of clarity, and for purposes of this provision "full
cost” means the cost of the goods We originally purchased from You (paid to You),
plus all duty, taxes, fines, penalties, interest, storage, freight and handling charges We
incurred, plus any other deductions We applied or took when We purchased the goods
from You originally, including, but not limited to, any fast payment or other 8%
discounts.
Acceptance of non-conforming goods by Purchaser shall not be deemed a waiver of
Purchaser’s right to recover damages or pursue any other remedy available to it under
the Uniform Commercial Code as in effect in the State of New York, nor shall the return
of non-conforming goods to Vendor relieve Vendor of its liability for shipping such
non-conforming goods.
Dating, Terms and Instructions
Time is of the essence on all orders; see above rights to refuse goods if not timely
delivered
a. Discounts for fast payment will be calculated from the later of the date goods are
received in our freight agent’s facility/picked up by our freight agent, or the date we
receive an invoice. We use commercially reasonable efforts to make payment by the
due date as determined by the procedures described in this Order. Because of a
number of factors that can result in payment after the due date, including delays
caused by the Vendor, or limitations related to Saks’ billing payment cycles, We may,
and You hereby agree to permit Us to, take a fast payment discount even when We do
not make payment by the due date, and You agree not to challenge Our taking such
discount on any ground. If you believe that We are not entitled to a fast payment
discount because of late payment, which is unrelated to a Vendor delay or billing
payment cycle limitation, You must make an accounts payable inquiry, in writing, within
sixty (60) days after the date of issuance of the Order giving rise to the claim. Inquiries
or re-payment requests made after 60 days will be denied, and You agree to waive all
claims based on inquiries that are not made in writing. Repayment requests of fast
payment discounts will also be denied if it is determined that the delay was Vendor
caused, i.e., invoices sent to an incorrect address, goods did not agree with the Order,
the account is in debit balance, or other extenuating circumstances exist. In addition,
8% discounts not tied to fast payment will not be refunded under any circumstances,
and you agree not to seek or claim a refund of such discounts under any
circumstances.
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Vendor Standards
Vendor recognizes receipt of and an understanding that, it is their obligation to adhere
to all requirements, as cited in the current International Vendor Standards Manual
section of the Purchaser's website, located under "Vendor Relations." Any and all
deviations from any International Vendor Standards Manual must be approved in
writing by Purchaser.
Administrative Fees / Expense Offset Fees
Purchaser is entitled to be compensated as outlined in the International Vendor
Standards Manual, for non-compliance in the form of an invoice deduction(s) from any
amounts owed the Vendor. Instead of a deduction, purchaser may demand direct
payment of expense offset fees or other administrative fees specified in the
International Vendor Standards Manual. Any such direct payment demand by
Purchaser shall be made within 30 days of the date of demand. Late payments shall
accrue interest at the rate of one percent (1%) per month. Any amounts billed or
deducted by Purchaser for failure to comply with the International Vendor Standards
Manual or the Terms and Conditions of this Order, shall be considered liquidated
damages and not a penalty.
Back Orders
You agree to make one complete shipment. Purchaser reserves the right to chargeback
all freight charges as a result of back orders, divided, or partial shipments.
Other Terms
Confidentiality
Vendor may have access to certain commercially valuable or otherwise proprietary or
confidential information relating to the operations, products, sales and business of
Purchaser and its affiliated and related companies (“Confidential Information”). For
purposes of this agreement, Confidential Information means that
information disclosed by Purchaser to the Vendor (before or after the date hereof),
including but not limited to the trade secrets of Purchaser, nonpublic information
relating to Purchaser’s product plans, designs, ideas, concepts, costs, prices, finances,
marketing plans, customers or potential customers, business opportunities, personnel,
research, development or know-how and any other nonpublic technical or business
information of Purchaser. Confidential Information does not, however, include
information that:
(a) is now or subsequently becomes generally available to the public through no fault
or breach on the part of Vendor;
(b) The Vendor can demonstrate to have had rightfully in its possession without an
obligation of confidentiality prior to disclosure hereunder; or
(c) Is independently developed by the Vendor without the use of any Confidential
Information of the disclosing party. Vendor will not disclose, publish or disseminate
Confidential Information to anyone other than its employees who need to know such
Confidential Information, and the Vendor will take reasonable precautions to prevent
any unauthorized use, disclosure, publication or dissemination of Confidential
Information. The Vendor will not use the Confidential Information for any purpose other
than the sale or offering of sale of goods under the Order without the prior written
approval of an authorized representative of the Purchaser. If the Vendor receives
notice that it may be required or ordered by any judicial or governmental entity to
disclose Confidential Information of Purchaser, it will make reasonable efforts to give
Purchaser sufficient prior notice in order to contest such requirement or order.
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Limitation of Liability and Statute of Limitations
In no event shall Purchaser be liable for anticipated profits or for punitive, incidental,
special or consequential damages. Purchaser’s sole liability on any claim of loss or
damage arising out of, or in connection with, or resulting from the Order or from the
performance or breach thereof shall in no case exceed the price allocable to the goods
or unit thereof which gives rise to the claim. Any action resulting from any claimed
breach on the part of Purchaser as to the good delivered hereunder must be
commenced within one (1) year after the date of issuance of the Order giving rise to
the claim.
Assignment:
You shall not assign or transfer this Order or any interest therein or monies payable
there under without our prior written consent, and any assignment made without such
consent shall be null and void. Purchaser may assign this Order and its interest therein
to any affiliated or subsidiary corporation, or to any corporation succeeding to
Purchaser's business without your consent. Any assignment, consented to by
Purchaser, remains subject to all Terms and Conditions hereof, including Purchaser's
rights to offset and chargeback.
Remedies and No Waiver
No waiver of any of the terms and conditions of this Order shall be effective unless in
writing and signed by Purchaser. In addition, no failure or delay on the part of
Purchaser in exercising any right, power or remedy under this Order shall operate as a
waiver, nor shall any single or partial exercise of any such right, power or remedy
preclude any other or further exercise of any other right, power or remedy. No waiver
of a breach shall be construed as a waiver of a subsequent breach. The rights and
remedies herein provided Purchaser shall be cumulative and in addition to any other
rights and remedies given by law.
Severability
This agreement is severable and the lack of enforceability or the voidance of any parts
of this agreement shall not affect the other parts of this agreement.
Force Majeure
Purchaser may have the option of cancelling all or any part of an Order where
discontinuance of or substantial interference with the Purchaser’s business is caused, in
whole or in part, by reason of fire, flood, earthquake, labor dispute, war, Act of God,
embargo, riot, terrorism, governmental regulations, or other causes beyond Purchaser’s
control.
Governing Law and Jurisdiction
This agreement shall be construed in accordance with and governed by the laws of the
State of New York and the laws of the United States applicable herein, without regard
to conflict of law rules, which would cause the laws of any other jurisdiction to apply.
The parties hereto expressly exclude the application of any non-United States laws and
the United Nations Convention on Contracts for the International Sale of Goods from
this agreement and any transaction that may be entered into between the parties in
connection with this agreement. You hereby waive any local or international law,
convention or regulation that might provide an alternative law, construction or venue
to the extent a waiver shall be permitted under such law, convention or regulation. Any
action or legal proceeding related to this agreement shall be instituted exclusively in
state or Federal Court in New York County, New York. You hereby agree that venue
and jurisdiction are proper in such courts.
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Contacting Us
If you need to contact us please identify the appropriate person in the "Directory"
section of this document.
Business Practice Standards for All
Vendors,
Vendors, Suppliers and Contractor’s
Overview
Saks Incorporated is committed to legal compliance and ethical business practices in all
our operations worldwide and is firm in our resolve to do business only with those
Vendors, suppliers, and contractors which we believe share in that commitment. In
support of this commitment, Saks Incorporated demands that all individuals or
organizations who provide direct and indirect materials and services, as well as all
suppliers, contractors, consultants and other intermediaries (herein referred to as
“Vendors”) agree to follow our Business Practice Standards as condition of the
business relationship.
Child Labor / Sweatshops
We require our Vendors to comply with all applicable laws and regulations mandated
by the country in which the merchandise or product is manufactured, including but not
limited to laws against child labor, forced labor and unsafe working conditions.
Conflicts of Interest
A conflict of interest occurs when personal interests or activities conflict with the
business interests of Saks Incorporated. Accordingly, Vendors are required to make all
decisions that affect Saks Incorporated based solely on Saks Incorporated’s best
interests, free from improper influences (or the appearance of influence). Vendors must
not become involved in any situation that creates an actual or potential conflict of
interest with Saks Incorporated. A conflict of interest can occur in a number of
situations. Several examples include:
1) Doing business with an associate or family member outside the Saks
Incorporated business relationship
2) Employing an associate or the family member of an associate
3) A Vendor having a financial interest in a direct competitor
4) A Vendor doing business with a direct competitor while having access to
confidential or competitive information
5) An associate or family member having a significant financial interest in a
Vendor
Associates must not provide services for, or have a financial interest in or with, a
customer, competitor, supplier, Vendor or competitor, without the written consent of
the Company’s General Counsel. It is not, however, typically considered a conflict of
interest to own less than 1% of the outstanding shares of a publicly traded company,
provided that such investment does not constitute a significant part of the associate’s
portfolio.
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Each Vendor is obligated to avoid any situation which may cause a conflict of interest
and to make full disclosure of any actual or potential conflicts of interest with Saks
Incorporated management officials.
Bribes and Kickbacks
All associates and any agents or other individuals representing Saks Incorporated must
not request or receive any kick-back, bribe, excessive or disguised commission or
similar payment or benefit from any Vendor. Similarly, associates, agents or individuals
representing Saks Incorporated must not directly or indirectly make any kick-back,
bribe, excessive or disguised commission or similar payment to any Vendor or to any
public or governmental officials.
Antitrust
Vendors, agents or other individuals representing Saks Incorporated must not agree or
act together with any competitor with regard to prices, terms or conditions of sale,
purchase, production, distribution, territories, customers, or suppliers and must not
exchange or discuss with a competitor prices, terms or conditions of sale, or any other
competitive information, or engage in any other conduct which may restrict
competition or otherwise violate any of the antitrust laws.
Gifts and
and Entertainment
Saks Incorporated supports a gift policy that restricts gifts to associates with very few
exceptions and respectfully requests that Vendors do not send gifts to associates. Gifts
covered by this policy include anything of value. Examples of gifts include: meals;
entertainment; discounts; merchandise; trips; services; tickets to theater, concerts
and sporting events; golf outings; vehicle use; and lodging. Gifts do not include:
(1) Items that are available generally to a large group of associates on an equal
basis;
(2) Perishable items (such as chocolates, fruit baskets or flowers) that are
shared with associates at the associate’s work location; and
(3) Business-related meals and business-related entertainment that meet all
certain restrictions.
Saks Incorporated associates are prohibited from:
1) Soliciting gifts from others with whom the Company does business or seeks
to do business;
2) Giving or accepting gifts to or from others with whom the Company does
business or seeks to do business;
3) Accepting any gift of cash or securities or a loan from others with whom the
Company does business or seeks to do business (other than a loan from a
financial institution on terms and at interests rates available to borrowers
generally at the time of borrowing); and
4) Accepting gifts of any kind that would encourage or obligate (or be
reasonably perceived as obligating) the associate to give special consideration
to the person or company making the gift.
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Participation in customary business meals and entertainment is not a violation of this
Policy, provided that:
(a) It is intended to promote legitimate business discussions or to foster better
business relations with the host;
(b) It involves expenditures that are reasonable and occurs at a frequency that
is reasonable under the circumstances;
(c) It occurs in settings that are reasonable and appropriate to the business at
hand; and
(d) The actual or prospective Company business partner or customer is present
at the meal or event.
Some Vendors, particularly those Vendors of cosmetics and fragrances, occasionally
offer “gratis” or “free” merchandise to our associates. The following International
Vendor Standards Manual lines apply to such Gratis Merchandise:
1) Gratis Merchandise must never be solicited by Associates.
2) Gratis Merchandise may not be returned to or exchanged at Saks or any
other retailer, or sold privately under any circumstances.
3) Gratis Merchandise may only be accepted by:
(a) Store Associates who are selling the Vendor’s line of merchandise;
(b) The Department Managers of eligible store Associates; and
(c) With respect to new product launches only, merchants who are
considering placing a purchase order on behalf of the Company
for the particular Gratis Merchandise.
Acceptance by any merchant of Gratis Merchandise for new product launches,
is subject to the prior approval of the DMM. In all cases, acceptance of Gratis
Merchandise must be in full compliance with any and all applicable policies and
procedures established by the Asset Protection Department, as may be
modified from time to time.
4) The Asset Protection policies relating to Gratis Merchandise are available at
all store locations and they require, among other things: (a) that Vendors who
desire to distribute Gratis Merchandise at a store must be instructed to leave
the merchandise at the store Asset Protection Package Check Area; and (b)
that Vendors who wish to send Gratis Merchandise to the homes of eligible
Associates or to distribute Gratis Merchandise at a seminar must first obtain
written authorization from the relevant Department Manager on forms
prescribed by the Asset Protection Department.
Confidential Information, Trade Secrets, and Intellectual Property
Vendors have a duty to not disclose confidential information concerning Saks
Incorporated (including records, reports, processes, plans, methods, and prospective
financial information), or to disclose information about the Company’s customers or
other confidential information obtained through the Vendor’s relationship with Saks
Incorporated.
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Any trademarks or patentable or copyrightable subject matter, including computer
programs and systems or methods of doing business, created and which relates to the
Saks Incorporated’s business, is intellectual property belonging to the Company and
will be held in the name of the Company. This is true irrespective of where, when
and how the work is done.
Vendors may be required to sign a confidentiality agreement and/or receive approval
from Saks Incorporated’s legal counsel prior to being allowed access to confidential
information.
Environmental Health and Safety
Vendors shall comply with all applicable laws and regulations regarding environment,
health and safety. Vendors must ensure that their employees or agents working on
behalf of Saks Incorporated or at a Saks Incorporated facility work in a way that
assures their own safety and the safety of others.
C-TPAT and Supply Chain Security
All social compliance audits must contain security inspections in line with C-TPAT
requirements.
Banned and Sanctioned Countries
The Office of Foreign Assets Control (OFAC) is a division of the US Department of the
Treasury. This division administers and enforces economic and trade sanctions based
on US foreign policy and national security goals against targeted foreign countries and
regimes, terrorists, international narcotics traffickers, those engaged in activities related
to the proliferation of weapons of mass destruction, and other threats to the national
security, foreign policy or economy of the United States.
OFAC's current country-specific sanctions programs include but are not limited Cuba,
North Korea, Iran, Sudan, and Burma.
Changes in the political climate may cause countries to be added or removed from the
list therefore it is incumbent upon each business partner to review the information on
the OFAC website:
http://www.treasury.gov/about/organizational-structure/offices/Pages/Office-ofForeign-Assets-Control.aspx
As part of its enforcement efforts, OFAC publishes a list of individuals and companies
owned or controlled by, or acting for or on behalf of, targeted countries. It also lists
individuals, groups, and entities designated under programs that are not countryspecific. Such individuals and companies are called "Specially Designated Nationals" or
"SDNs." Their assets are blocked and U.S. persons are generally prohibited from dealing
with them. The SDN list is routinely updated and should therefore be continually
reviewed by our business partners to ensure that business is not being conducted with
individuals, groups or entities appearing on the list.
The SDN list can be found on the OFAC website:
http://www.treasury.gov/resource-center/sanctions/SDN-List/Pages/default.aspx
Compliance with Privacy and AntiAnti-Money Laundering Laws
Vendors will comply with all applicable laws and regulations concerning customer
privacy, the confidentiality of non-public personal information and anti-money
laundering efforts.
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Resources
Vendors have the responsibility to ensure that all employees and agents within their
respective organizations comply with this Code.
Any Vendor who becomes aware of any action or situation that may violate this Code
must report the matter promptly to the confidential Saks ALERTLINE by calling 800403-4792 or logging on to www.saksalertline.com, or may contact any of the following
Company individuals:
Thomas Matthews, Group SVP Asset Protection & Operations & Chief Ethics &
Compliance, 212.940.5067
Mike Brizel, Executive Vice President & General Counsel, 212.451.3838
Greg Fitting, Vice President, Internal Audit, 212.451.3962
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INTERNATIONAL PURCHASE
ORDER DETAILING –
PREPRE-SHIPMENT STAGE
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Required PrePre-Work in Preparation
for Order Confirmation
Vendors participating in the Saks Fifth Avenue Private Label Program may be subject
to additional or different requirements. Please thoroughly review the “Private Label
Program” in this manual to clarify the standards for this program.
New Vendor SetSet-Up Requirements
Requirements
Completing the New Vendor SetSet-Up Form
All Saks Vendors are required to complete the New Vendor Set Up form provided in
the Appendix.
The form provides general instruction in the “Using this Form” section. Please note that
the form has multiple steps including participation by the Merchant, Vendor,
International Services department and the Accounts Payable department.
Each section of the form is clearly marked for the user’s guidance, pointing to the
information that is needed. All Vendors must complete the “Vendor Information”
section including “Pay To Information”
Information and “Supply Chain Capabilities”.
Submitting the New Vendor SetSet-Up Form & Payment Instructions
The Vendor should submit the completed set up form directly to the International
Vendor Compliance mailbox:
[email protected]
International Vendor Compliance (IVC) will review the form and if complete, will
forward to International Finance for assignment of a resource number. International
Finance will not accept forms without prior approval from IVC
Once IVC receives a resource number from International Finance they will
communicate it to all interested parties.
In addition to the information in the New Vendor Set Up form you must attach
payment instructions. SFA payment terms are Net 60 days from the date title
transfers (or cargo is received by SFA freight agent). Available payment options are
check, wire transfer and letter of credit with SFA approval.
Payment instructions must be on the Vendor's company letterhead, and include the
following information:
•
•
Vendor Trade Name
Complete Physical Address
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•
•
•
•
•
•
Account Name, if different than trade name
Bank Name, Branch, and complete address
IBAN (International Bank Account Number)
BIC
SWIFT Code
ABA Routing Number (If a U.S. bank)
These instructions must be signed by no less than a Director of the Vendor’s company.
All payment inquiries should be directed to the International Finance Manager, Michael
Barnes whose contact information may be found in the above Directory.
Social Compliance Audits
Purpose for Social Compliance Audits
Saks Incorporated is committed to legal compliance and ethical business practices in all
our operations worldwide and is firm in our resolve to do business only with those
Vendors, suppliers, and contractors which we believe share in that commitment. In
support of this commitment, Saks Incorporated demands that all individuals or
organizations who provide direct and indirect materials and services, as well as all
suppliers, contractors, consultants and other intermediaries (herein referred to as
“Vendors”) agree to follow our Business Practice Standards as condition of the
business relationship. All vendors are responsible for checking their suppliers and
making regular visits to their facilities. SFA at any time can ask a vendor to confirm this
is being done on a regular basis.
Acceptable Social Compliance Audit reports submitted by an approved selected and
certified third party inspection service verifies that business partners in international
locations are in compliance with acceptable practices.
Requirements for Production Facilities
All Vendors with active SFA purchase orders will be contacted to obtain additional
information related to production location. Factories may be scheduled for social
compliance audits by an approved third party inspection company.
If required by the Vendor, the Director of International Services for Saks will sign a Saks
approved confidentiality agreement. However all information is considered completely
confidential and is only shared if under legal demand.
Factory Inspection Procedure
Goal:
Approval from the Social Compliance team 45-60 days in advance of shipping.
Vendors are responsible for ensuring that all of its chosen production sites comply with
local law and demonstrate acceptable business practices. This should be a primary
concern when making sourcing decisions.
All Vendor/Factories are required to complete a self-audit which will be provided by
the Social Compliance team. It will then be determined and communicated if a full
factory audit is required. The Vendor / factory will bear the cost of all factory audits,
including any re-audit cost that may be required. If a full factory audit is required, it will
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be conducted well in advance of shipping but no less than 45 days in advance of the
anticipated departure date. If the factory has already received an acceptable and
detailed audit report from a certified and reputable auditing firm they may submit this
for consideration. Subject to approval, a previous audit report may eliminate the need
for an additional audit.
Vendors who refuse to participate in this program are subject to review and exclusion
as a SFA resource. No shipments will be approved without factory approval from the
Social Compliance team.
In the event of cancellation due to a critical audit failure, or failure to obtain factory
approval from the Social Compliance team, SFA is not responsible for any costs that
may have been incurred by the Vendor or factory, including but not limited to cost of
finished merchandise, factory overhead related to cut, make or trim that may have
been incurred.
Collection of Merchandise Details
Information not available on the purchase order is needed for U.S. Customs clearance.
During this process we take the opportunity to collect necessary merchandise details,
verify pricing and coordinate logistical support at the foreign location.
This process will commence at the time the Buyer’s worksheet or purchase order is
submitted and will be completed no later than 45 days prior to the anticipated ship
date.
Vendors
Vendors will receive a recap sheet from the SFA ISD Vendor Compliance team
indicating the terms of sale as indicated below and order details. If there are any
discrepancies
discrepancies the Vendor must report them to International Services Vendor
Compliance immediately or the terms will stand as communicated. Please be certain to
review and respond to these very important details.
It should be noted that shipments will not be approved for departure without a
confirmed purchase order approved by the necessary Saks Fifth Avenue Executives
and the necessary information in compliance with the applicable Federal Regulations of
the U.S. Government.
Verification of Terms of Sale
Inco Terms establishes the cargo turnover point when SFA becomes responsible for
the merchandise. Acceptable terms are:
•
FCA Foreign Consolidator/Forwarders warehouse – Vendor delivers to the
Saks selected freight agent (Vendor pays freight cost to agent’s facility)
•
Ex-Works – cargo is picked up by Saks selected freight agent (Saks pays all
costs)
Shipping Windows on the purchase order indicate when the merchandise is
expected in our Distribution Centers. The start ship date is the first date that delivery is
allowed. SFA’s ISD department will confirm the corresponding shipping windows from
your international point in order to meet the Buyer’s requirements.
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First Cost reflects the cost that we will pay to the Vendor directly. It may be
negotiated in local foreign currency or in U.S. Dollars. If applicable, any Vendor quoted
rates of exchange will be requested for verification purposes.
Country of Origin / Factory location is needed to determine special Customs
handling that may be required. Additionally the factory name and address or MID
number is required information on the commercial documentation needed for
importing into the United States. SFA may also need to schedule a social compliance
audit based on factory location. This information is completely confidential and
secured.
Production Records
Saks Fifth Avenue expects all Vendors, contractors and subcontractors to maintain
production records for all style numbers.
Product Specifications for Classification
Product information is collected using various tools for the convenience of our Vendors
including the industry preferred “Wearing Apparel Detail Sheets” (found in Appendix)
Vendor line sheets, catalogs, pictures or specification sheets. The primary
requirements are listed below.
Once the merchandise is properly classified you will be notified by International Vendor
Compliance of the HTS # and additional document requirements that may be needed.
If preliminary information changes during the product development cycle please advise
your contact in the International department as soon as possible to avoid shipping
delays. If your commercial documentation does not match this information shipment
approval may be delayed unnecessarily.
Item Description details identify the general category / nature of the item.
For example: Women’s Woven Blouse.
Material Content is needed to further detail the classification of the item for U.S.
Customs. The percentage of each component is required (totaling 100%) including
details regarding any materials that are made of scales, feathers, shell, seeds, fur or
skins as special clearances and documentation is needed.
For example: 80% Rayon 20% Silk with Mother of Pearl buttons
Item Construction defines the final details for classification utilizing product
specifications, description and content to select the Harmonized Tariff Number.
Other Government Agencies control entry and release of certain product types.
They require more detailed information and different handling. These shipments must
be released from these Agencies prior to Customs entry during the import process.
These agencies include:
•
•
•
•
Food & Drug Administration ( food, cosmetics, sunscreens, skin altering
products)
Fish & Wildlife Service
Department of Agriculture
Consumer Product Safety
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Goods eligible for GSP or special treatment due to a trade or preference
agreement with the U.S. Government (i.e. NAFTA) should be identified by the Vendor.
The appropriate documentation / filing to be eligible for preferential treatment must be
provided by the Vendor in order to reduce the cost of duty (if applicable).
At time of pre-class, any vendor that might be eligible for special provisions will receive
a form that applies. For all GSP eligible vendors a “Form A” will be sent and expected
to be returned complete along with their commercial documents at time of shipping.
There will be additional information in the “Commercial Documentation” section of this
Manual.
Line Release Details
Information related to the anticipated timing and specific items to be released is
needed to expedite shipments through the international supply chain. Please copy
your contact in the International Department on correspondence with Buyers relative
to this subject. Also expect to hear from our group regarding this subject as the start
ship date approaches.
Request For Information (RFI) Report
This report is sent weekly (bi-weekly if there is no response) and lists all the important
information we have in our database about a specific PO. We kindly ask that, upon
receipt, you please read it over and subsequently confirm that the information is
indeed correct, or designate what is missing.
Saks Direct – Photo Samples Matching Merchandise Shipped
Delivering exactly what is advertised on Saks.com is paramount to servicing our
customers and maintaining a quality shopping experience. Often it is a specific detail
that entices the customer to purchase your product; a unique button, contrast
stitching, a belt. As such, when the product in hand is even slightly different from the
one seen on Saks.com, our customers return the product saying, “This is not what I
ordered from Saks.com”.
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To set the standard, Saks expects advertising samples to be provided to the buying
office as per the agreed specified date. If any change is made to the product, your
company must immediately notify the Saks Direct Buyer and supply him/her with a
corrected sample.
Special Purchase Order Arrangements
Trunk Shows
Trunk show merchandise may be carried in or shipped in by the vendor or vendor
representative.
If the merchandise is carried in then the vendor must take full responsibility for the
merchandise. Once the merchandise is received in the store the Asset Protection
Manager or Associate must review the merchandise and sign off on it. The buyer must
create a purchase order for all pieces that are brought in by the vendor. Once the trunk
show is over, the AP Manager or Associate must once again review the merchandise
and sign off to ensure all pieces are accounted for whether they sold or not.
If the merchandise is shipped in then SFA would be responsible for the merchandise.
The buyer must create a PO for all pieces. If the goods are going direct to store then
the buyer must obtain a direct to store authorization for the merchandise (see direct to
store section). If items need to be returned then the Asset Protection Manager or
Associate and/or vendor must contact the International Services Department for
further instruction.
The merchandise must be booked into inventory in both scenarios. The merchandise
can be returned to the vendor by way of hand carrying the merchandise back by the
actual vendor/vendor representative or shipped back with the assistance of
International Services Department. The Accounting department will do a manual debit
memo for the items that do not sell and are being returned to the vendor.
Fabric Purchase Orders
The store associate will contact the appropriate buyer to inform them of the quantity
of fabric needed. The buyer will then create a purchase order for the fabric. Once the
fabric is ready to be shipped then the vendor would send International Services
Department the commercial invoice to review. Once the invoice is reviewed and
approved the vendor is given shipping instructions. If the fabric is to be shipped direct
to store, then the buyer must get a direct to store authorization (see direct to store
section) and give to vendor. This number must be reflected on the vendors commercial
invoice. All fabric orders are subject to the same pre-class requirements as regular
purchase orders.
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SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JUNE 2014
INTERNATIONAL FLOOR
READY REQUIREMENTS
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SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JUNE 2014
Floor Ready Requirements
All merchandise must be “floor ready” when it is received to enable immediate
placement on the selling floor or in making it available in our #689 Saks Direct on-line
store. Exemptions must be approved and are not automatically granted. Vendors who
cannot comply must contact the International Services Department, Vendor
Compliance team, as noted in the Directory.
Specific ticket formats and detailed technical instructions are included in the Appendix.
Frequently Asked Questions:
•
May I order tickets directly from the Saks Fifth Avenue Distribution Center in
the United States?
Vendors with “foreign” terms, meaning may order tickets directly from the
Distribution Center, however these tickets must be declared on the commercial
invoice as an assist. The vendor must add the following statement, “Tickets of
US origin supplied by the importer.” The vendor will also need to add the
following equation, “Ticket Value (.010) x Quantity = Total Ticket Value”.
•
May I call Avery for additional tickets if there is a change from the original
purchase order which requires a rere-print?
Avery may not have the updated purchase order information in their system.
Please contact Avery first then call your International Services contact for
assistance if there is a problem.
•
What steps do I take if Avery does not have my order in their system?
Please call Avery to resolve the issue, if further assistance is needed please call
your International Services contact.
•
What benefit is there for Vendors if they prepre-ticket for Saks Fifth Avenue?
The most efficient way to label or pre-ticket merchandise is after production,
but before packaging or packing. This reduces the opportunity for errors,
eliminates delays and costs related to duplication of effort.
Merchandise that is floor ready is always given top priority in Saks Fifth Distribution
Centers and Stores. Floor ready merchandise reduces the time taken to deliver goods
to the selling floor and maximizes brand exposure.
•
If changes to the purchase order are made after the tickets have been ordered.
How should the vendor proceed?
Pack all items with tickets in their allocated cartons. Items without tickets should be
packed by store also. The cartons that are not ticketed should be marked “NO
TICKETS” along with the other required markings.
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SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JUNE 2014
PrePre-ticketing Format & Placement
Vendors may use UPC (Universal Product Code -A format) or EAN (European Article
Number) marked with industry standard, quality, with scannable bar codes printed on
Vendor generated tickets. Do not use both UPC and EAN formats.
In the event that UPC or EAN cannot be used the IVC group should be notified during
the new Vendor set up process so that arrangements for an acceptable style code can
be made. In this manual UPC, EAN and SFA assigned codes are interchangeable
depending on the approved method.
Merchandise must be ticketed prior to arrival at our distribution facilities with our retail
price as indicated on our purchase order or a manufacturer’s suggested retail price
(MSRP).
•
th
Saks Fifth Avenue OFF 5th Only – Your price tickets must indicate a
th
“dual retail” meaning MRSP or “Value” retail plus the OFF 5 selling retail
th
which is communicated by your OFF 5 buying office. The MSRP or
th
“value” retail should be listed ABOVE the OFF 5 retail price.
Place the retail price adjacent to the UPC code. This provides our associates a
convenient way to verify pricing when they ring the item on POS.
Include product ID (Vendor style # or PID) and merchandise color name on all retail
tickets. If your merchandise is sized, please include this on your UPC ticket.
If using UPC/EAN ensure that the PID/color/size on the Inovis Catalogue exactly
matches the information that is used on all other materials including the UPC/EAN
retail ticket.
OffOff-price or closeout assortments must include a UPC, style/Product ID (PID), size, and
retail price. The UPC and product ID must be unique, so it can be easily identified from
any regular merchandise.
Boxed merchandise that can be sold in or out of the packaging must be ticketed with
UPC and price both on the item and on the box.
box If you are unable to double ticket,
then please provide “piggy back” (double stick) tickets so we can re-apply them to the
item easily.
Note the exception for OFF 5TH shoes: Footwear for OFF 5TH must be ticketed with
dual retail UPC/EAN or SKU tickets on the bottom of the right shoe.
Where
Where your merchandise will be sold as either a set or individually, please provide both
the “each” UPC and the set UPC. Affix the set UPC on the outside of the package and
the “each” UPC on the individual item.
If your merchandise is sold in two different departments at Saks Fifth Avenue (e.g.
sunglasses) you must assign unique UPC codes to prevent inventory shortage issues.
Your UPC catalog PID description should also clearly state these differences.
Create and affix your UPC/EAN tickets securely to your merchandise, following the
“Ticket Placement International Vendor Standards Manual lines” found in this manual.
If you are using a hang tag UPC ticket, use a plastic swift-attach to secure the UPC
ticket to the merchandise. If you have questions on placement, please refer to the
Ticket Placement International Vendor Standards Manual lines found in the Appendix.
Ticketing Outsource Services & Procedure
If you are unable to produce tickets in-house, and you are producing in Asia, please use
the Saks providers found in the Appendix. Our ticket providers are established in many
international locations for your convenience.
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SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JUNE 2014
Currently SFA does not have a ticket provider for regions outside of Asia, so if you are
manufacturing in a location other than Asia, tickets will be produced and sent from our
Aberdeen Maryland facility. International Vendors may not independently order tickets
from the SFA Distribution facility. Your International Services Representative will
coordinate your ticket needs. Order details will be confirmed with you 45 – 60 days in
advance to ensure that accurate tickets are printed. Please review the “Ticketing
Confirmation Recap” below.
Ticketing Confirmation Recap:
Should your company choose to become one of our vendors, we will require
you to pre-ticket your merchandise. Once a Purchase Order reaches a date threshold
(generally thirty to forty days, although it is dependent upon when the buyer uploads
the PO into our system), a ticketing confirmation recap will be sent to you for each PO:
This recap will include all the styles, UPC numbers, sizes, quantities, and retail
value of the merchandise as it will appear on the tickets. Upon receipt, we please kindly
ask that you confirm all listed information is correct and, upon confirmation, tickets will
be ordered and sent to your designated location.
Avery is also capable of assisting you with production of garment labels, hangtags,
shipping & carton (or any) bar code labels.
All Vendors are responsible to establish payment terms and relationships with the
nearest Avery office contact in Asia. SFA is not responsible for these ticket costs.
Avery Dennison and their affiliates are our current providers for tickets in Asia and
have been provided the Saks format, paper specifications and artwork for a quick turnaround.
Steps:
•
•
Buyer places order in the SFA purchase order system
From the Vendor’s system profile, the order details are marked to be
electronically sent to Avery
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SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JUNE 2014
•
•
•
•
•
•
The next day Avery will receive the order details
Vendor plans production and determines ticket ordering date. The most
efficient and cost effective way to label or pre-ticket is after production
but before packaging or packing.
Vendor must establish credit terms with local Avery office completing
Avery’s “Account Opening Agreement and Credit Application” (found in
the Appendix) in order to open an account. This must be done at least 2
weeks before tickets are ordered if a timely delivery is expected.
Vendor places order for tickets with Avery, using the “Saks Fifth Avenue
Pre-Ticket Request Form” (found in Appendix) timing delivery before
final production stages.
Avery produces tickets and sends to Vendor
Vendor verifies all ticket information to Buyers order completing quality
control check for style, color, size, MSRP and retail
The ticket company will provide a proof of the ticket for your approval; if you are a new
international Vendor you may provide this proof to the international department for
verification.
The most common challenge is purchase order changes that occur after the tickets
have already been printed. Please proceed as follows:
•
•
•
Pack all items with tickets in their allocated cartons
Items without tickets should be packed by store also.
The cartons that are not ticketed should be marked “NO TICKETS” along with
the other required markings.
Hangers
All merchandise displayed hanging on our selling floor must be shipped to us on a SFA
approved Floor Ready hanger, inserted in each garment and then flat packed into a
conveyable carton or hanger pack to prevent wrinkling. (Please refer to the General
Packing Instructions and SFA Hanger Program chart in the Appendix)
•
If merchandise is purchased in a store captive* department, it will be
necessary to ship on a hanger to facilitate handling and stockroom
storage. Currently Saks Fifth Avenue Men’s & Women’s full line
departments are captive and can be shipped on any appropriate hanger.
*The Saks Fifth Avenue Buyer will communicate to you if you are a part of the
‘store captive’ hanger program.
Garment
Garment Labeling
Saks Fifth Avenue Sewn in Woven Labels
If a Saks Fifth Avenue Sewn in Woven Labels is required the Buyer will communicate
instruction to the Vendor. It is the Vendor’s responsibility to obtain and bear the cost
of these labels.
All SFA labels must be produced based on our specification using SFA preferred
resources. Do not ship without these labels. Failure to use the appropriate label will
result in a handling charge against the Vendor for extra handling or administrative
expense incurred.
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SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JUNE 2014
There is no formal placement International Vendor Standards Manual for FullFull-Line
merchandise. We expect Vendors
Vendors to adhere to Federal and State regulations as well as
current industry standards.
Fur Labeling Act
Due to current legislation that has been passed or is pending, Saks Fifth Avenue, Saks
Fifth Avenue Off5th and Saks Direct require that Vendors label all applicable
merchandise accurately.
Effective March 1, 2011 all applicable merchandise must be labeled correctly as “real fur”
or “faux fur”, regardless of the final destination point and regardless of the amount or
value of the fur in each garment or of the manufacturer’s selling price. Permanent labels
detailing exact content are preferred.
These labeling requirements extend to all product garments and accessories, in
addition to shoes and handbags. Fur garments and accessories include Men’s,
Women’s, Children’s Outwear, scarves, shawls, gloves and hats.
As stipulated in Saks Fifth Avenue’s Purchase Order Terms and Conditions, it is a
Vendor’s responsibility to learn and follow all applicable federal and state laws.
Saks maintains the right to either a) keep or chargeback or b) return all mislabeled
merchandise.
The details below are provided for informational purposes only and should not be
construed as legal advice on a specific requirement. Kindly contact your legal counsel
for specific instruction.
In reference to the Act, a Fur Product Label must include but is not limited to the
following:
Identification
Animal name as provided in the Federal Trade Commission’s Fur Products
Name Guide
Name or RN number of the manufacturer, importer or seller
Country of Origin for imported fur NOTE:
NOTE Even if the adjective form of the
country name is used with the name, the COO must be stated separately. (i.e.
Name: Australian Opossum COO: Australia)
Composition
Identify treatments (if the fur is pointed, dyed, bleached, artificially colored. If no
treatments apply, it should be labeled “Natural”
Identify composition (if the fur is composed in whole or more than 10% is of
pieces
Identify status if used or damaged fur
Identify textile or wool components content, country of origin and manufacturer
of the textile or wool
NOTE: As of Fall 2012, Saks no longer accepts products containing Asiatic Raccoon fur
sourced from China. However, Saks will continue to accept products containing Asiatic
Raccoon fur sourced from Finland.
Specifications
Size: minimum 1 ¾ x 2 ¾ inches or 4.5 cm x 7 cm
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Durability: The tags, labels or cards attached to the product should be affixed
so as to remain in place until delivery to the end-consumer
Lettering: no smaller then pica or 12 point type with all letters of equal size
Order of information: treatment, name of the animal, composition, country of
origin, RN number or manufacturer name
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SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JUNE 2014
INTERNATIONAL PACKING,
MARKING & LABELING
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SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JUNE 2014
International Packing, Marking &
Labeling
All merchandise should be properly prepared, documented and packaged for efficient
and prompt handling. By following SFA instruction you will reduce delays related to
distribution, logistical and Customs issues.
There are several shipment types including but not limited to:
•
•
•
•
•
•
Merchandise for resale
Samples (not for resale)
Visual merchandising items
Trunk shows / Store Events
Catalogs / Documents
Repairs & Alterations
Although there is a slight variance in handling for articles that are not for resale, all
require the proper marking, approval prior to shipping by SFA’s International Services
and accurate commercial documents.
Packing Instructions
Merchandise will be prepared for shipment in a manner that is in accordance with this
International Vendor Standards Manual and is adequate to ensure safe arrival of the
merchandise to its designated destination.
Packing Merchandise Requiring Other Government Agency Clearances
If your products have been identified as requiring additional clearances from other
government agencies as well as Customs you may NOT comingle it during the packing
process with regular merchandise.
These goods must be invoiced, packed and shipped separately to avoid delays for
goods that may clear Customs more promptly.
Packing Merchandise in Accordance with the Store Allocation on the
Purchase Order
All merchandise must be packed as directed in the purchase order’s store allocation
details. Items may be comingled only if they are NOT subject to special Customs
clearance handling i.e. Quota/Visa, or other government agency
Packing List Distribution
The original packing list must be submitted with the commercial documents when the
cargo is received by them.
A copy of the packing list must be placed inside of the lead carton (or #1 carton) for
every invoice that is submitted.
For Packing List format instruction please see the section “International Commercial
Document Requirements”.
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SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JUNE 2014
Carton Specifications
•
All merchandise must be packed into conveyable carton and securely sealed.
•
Cartons may be opened for handling by our distribution centers. Ensure
merchandise is packaged properly so that cartons can be resealed.
•
Carton strength must be adequate to prevent crushing or damage during
transit.
•
Select a carton that fits the product. Allow ¼” below the top and 1/8” from the
sides. Hangers must fit squarely in the carton, not at an angle.
•
Carton size minimum/maximum
DIMENSION
Length
Width
Height
Weight
MINIMUM
9”
9”
4”
5 lb.
MAXIMUM
36”
24”
30”
70 lb.
•
Cartons must be taped closed. Do not use bands, string, or straps.
•
Do not over-pack or under-pack a carton.
•
For Master Packed Carton Shipments:
o
All inner packages or “master-packs” should be of shippable cardboard.
o
Cartons must be clearly marked “MASTER
MASTER PACKED”
PACKED
o
All cartons inside must be labeled with a store & PO number.
Wrinkle Prevention
•
Cover each garment with a clear, clean polyethylene (dry cleaning) bag to prevent
soiling or wrinkling. (This is not required unless you have concerns about soiling or
the fabric has wrinkling characteristics.)
Note: All polybags are required to have the following safety warning. This text should
be clearly printed on the bag in a visible location and be smudge-proof.
WARNING: TO AVOID DANGER OF SUFFOCATION, KEEP THIS PLASTIC BAG AWAY
FROM BABIES AND CHILDREN. DO NOT USE THIS BAG IN CRIBS, CARRIAGES OR
PLAYPENS. THIS BAG IS NOT A TOY.
•
Do not over pack.
•
Place tissue or cardboard between the layers of merchandise if necessary to
prevent crushing and shifting of the contents.
•
Pack garments flat in cartons (on an SFA approved hanger if presented hanging on
our selling floor.) If they must be folded, keep the folds to a minimum.
•
To prevent excess bulk and prevent shifting, bundle hangers with string or rubber
bands (not tape or wire) and alternate the way you position the merchandise.
•
Assist the shipper by identifying cartons with “Do Not Crush” or “This End Up” if the
merchandise inside is easily crushed or wrinkled.
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Shipping on Pallets
Vendor’s who elect to ship on pallets, will be responsible for any concealed shortage.
•
Palletize by purchase order, by store. If the carton count per store is insufficient to
build a complete pallet, you may combine multiple stores but be certain to keep
cartons for the same store together.
•
In addition to carton marking each pallet must be labeled as follows:
1.
Saks Fifth Avenue operating company name/address (i.e. Saks Fifth Avenue,
TH
OFF 5 )
2. Purchase order number
3. Department number
4. Store number and abbreviation
5. Number of cartons contained within the pallet
International Carton Labeling (Not EDI)
•
Carton labels must be positioned on the side of the carton, not the top or bottom.
•
Labels must be legible and easy to read
•
Pre-distributed (by
by store)
store shipment required information:
1.
Vendor name/address
2. Saks Fifth Avenue operating company name/address (i.e., Saks Fifth
Avenue, OFF 5TH)
3. Saks Fifth Avenue purchase order number
4. Saks Fifth Avenue department number
5. Saks Fifth Avenue designated store number and store abbreviation
6. Cartons must be identified in the following manner: Carton 1 of ____, Carton
2 of____, Carton 3 of ___ and so on and so forth.
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SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JUNE 2014
•
Below is an example:
Main Carton Marking printed 2 side:
Ship To: Saks Fifth Avenue
DC Address:
PO #:
Style:
Dept:
Store#/Alpha Code:
Vendor:
Carton No:
Made In:
Main Carton Marking printed 2
side:
Ship To: Saks Fifth Avenue
DC Address:
PO #:
Style:
Dept:
Store#/Alpha Code :
Vendor:
Carton No:
Made In:
Side Carton Marking
printed 2 side:
PO:
Style:
Color:
Size/Qty:
DC Name:
N.W. :
kgs
G.W. :
kgs
Measurement:
x cm
x
All required purchase order and store numbers on labels must be clearly separated
from numbers which are internal to vendor processing and must be at least as large as
those numbers.
•
Post-distributed (bulk
bulk)
bulk shipment required information:
1.
Vendor name/address
2. Saks Fifth Avenue operating company name/address (i.e., Saks Fifth
Avenue, OFF 5TH)
3. Saks Fifth Avenue Purchase order number
4. Saks Fifth Avenue Department number
5. Style, color, size
All required purchase order and store numbers on labels must be clearly separated
from numbers which are internal to vendor processing and must be at least at large as
those numbers.
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The outside of each carton must be properly marked with metric weight and measure:
o
o
o
Gross weight
Net weight
Carton Dimensions
Dimensions
Effective January 1, 2011, Saks Fifth Avenue no longer considers GOH shipments an
acceptable practice of receiving merchandise.
To note that GOH(Garment on Hanger) is a method of shipping merchandise
between destination points WITHOUT using cartons or carton hanger packs. GOH
merchandise is shipped in special trucks that usually have a trolley or rope system
on which the individual, loose items are hung.
Marking Instructions
The information provided below is a general overview of Federal marking
marking
requirements. As such, we highly recommend that each of our business partners
review the websites listed at the bottom of this section as well as seek professional
legal advice regarding any specific requirement.
Country of Origin Marking:
Marking
Imported products must identify the country where they were processed or
manufactured.
The name of the country must be in English.
Abbreviations close to the English version (example: Italie for Italy) can be used
if they unmistakably identify the country.
Garments covering the upper torso such as shirts, blouses, coats, sweaters, dresses and
similar apparel:
Country of origin marking must be placed on the inside center of the neck
midway between the shoulder seams or in that immediate area.
Garments covering the lower part of the body such as trousers, jeans and similar
wearing apparel :
Must be marked by means of a permanent label affixed in a conspicuous
location on the garment, such as the inside of the waistband.
This would apply to shorts, skirts and similar garments as well.
Special marking rules exist for reversible garments, two or three piece suits, neckties,
silk scarves and other specific situations.
Federal Trade Commission
In general, most clothing and textile products commonly used in a household are
covered by the labeling requirements. These items include (but are not limited to)
clothing, handkerchiefs, scarves, tablecloths, and floor coverings.
In general, labels must be in English, legible, and the letters must be of equal size. The
labels with required information must be securely attached to the product until it is
delivered to the consumer.
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Fiber Content Labeling
If your product is covered by the Textile or Wool Act and Rules, it must be
labeled to show the fiber content.
The generic fiber names and percentages by weight of each constituent fiber
must be listed in descending order of predominance.
In general, you may name only the fibers that comprise five percent or more of
the fiber weight. Fibers of less than five percent should be disclosed as “other
fiber” or “other fibers,” as the case may be, and not by their generic name or
fiber trademark.
Exceptions to the five percent rule:
(1) Wool or recycled wool must always be disclosed by name and percentage weight,
even if it is less than five percent of the product.
(2) You may state the name and percentage of a fiber that is less than five percent of
the product, if the fiber has a definite functional significance at that amount.
Wool Act
Most products that contain any amount of wool including clothing, blankets,
fabrics, yarns, and other items are covered by the Wool Act and Wool Rules.
Wool or recycled wool must always be disclosed by name and percentage
weight, even if it is less than five percent of the product.
Products exempt from the Textile Act and Rules — such as hats and slippers —
are covered by the Wool Act and Rules if they contain any wool.
Products not covered even if they contain wool:
Carpets, rugs, mats (however, these items are covered by the Textile Act and
Rules)
Upholsteries
Wool products made for export
Cotton Act
The fiber content statement must list the generic name of each fiber that equals
5 percent or more of the product's weight, in order of predominance, and the
percentage of the product's weight represented by each fiber.
o Ex:"85% Cotton, 15% Polyester." Fibers that are less than 5% of the
weight should be listed as "other fiber[s]."
The fiber content statement may include the name of a type of cotton, cotton
trademark, or a term that implies the presence of a type of cotton, as long as it's
not deceptive.
o Ex: 85% Egyptian Cotton, 15% Silk.
You must use type of the same size and conspicuousness for the required fiber
content information. The type must be reasonably easy to read.
Care Label
Products subject to the care labeling rules:
o Textile apparel worn to cover or protect the body.
o Piece goods sold for making apparel at home
Products exempt from the care labeling rules:
o Shoes, gloves, and hats
o Handkerchiefs, belts, suspenders, and neckties
General Overview:
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SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JUNE 2014
o
o
o
o
Provide complete instructions about regular care for the garment, or
provide warnings if the garment cannot be cleaned without harm.
Ensure that care labeling instructions, if followed, will cause no
substantial harm to the product.
Warn consumers about certain procedures that they may assume to be
consistent with the instructions on the label but that would harm the
product.
For example, if a pair of pants is labeled for washing, consumers
may assume they can iron them. If the pants would be harmed by
ironing, the label should read, “Do not iron.”
Ensure that care labels remain attached and legible throughout the
useful life of the product.
Clothing Labeling:
Labels must be attached so they can be seen or easily found by consumers at
the point of sale.
If labels can’t be seen easily because of packaging, additional care information
must appear on the outside of the package or on a hangtag attached to the
product.
Labels must be attached permanently and securely and be legible during the
useful life of the garment
Please kindly review the following websites for more details on marking and labeling:
www.ftc.gov
www.cbp.gov
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INTERNATIONAL COMMERCIAL
DOCUMENTATION
DOCUMENTATION & SPECIAL
HANDLING
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International Commercial
Documentation
Documentation & Special Handling
Requirements
Correct & accurate commercial documentation will facilitate reaching SFA’s “first to
market” goal. Please use the information provided by the International Services
department to prepare them.
If for some reason you cannot comply with the instructions provided, please call your
contact in the International Vendor Compliance team.
Once commercial documents are ready but PRIOR to turn over to the freight agent,
Vendors must submit their documents with a request for approval to ship. The
documents must be submitted 5 days in advance of cargo delivery to the predetermined Saks FCA point or pick up from the EXW point. All requests should be
forwarded to the International Services Department – International Operations team:
[email protected]
In order to be approved the e-mail request must be accompanied by scanned
attachments of ALL required commercial documents. If documents are received by
2:00 p.m. (14:00) EST and there are no discrepancies you may receive approval the
same day. If the documents do contain discrepancies you may receive an email notice
same day identifying the required changes.
The Operations team will reply no later than 24 hours of receipt if everything is in order
with a Letter of Instruction (example may be found in the Appendix).
Appendix
Commercial Document Format
Commercial Invoice for Merchandise Offered
Offered for ReRe-Sale
Samples of commercial invoices may be found in the Appendix for your reference.
Vendors must issue one commercial invoice for each purchase order, destination
delivery point and shipment. In these circumstances separate invoices are required; do
not combine the following on one invoice:
•
•
•
•
•
•
More than one purchase order
More than one shipment departing at different times
More than one delivery point
More than one export point
Merchandise that is subject to other government agency clearances
Merchandise requiring Quota/Visa
Although the packing list must be broken down by store, the commercial invoice must
reflect a total of each style or style/color shipped. Commercial invoices should not be
broken down by store allocation. The only exception would be if a style has different
costs due to up charges for color, size or material composition or an approved direct
to store authorization.
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Saks reserves the right to request industry-used “Wearing Apparel Detail Sheets” or
“Interim Footwear Invoice” to better define the classification for U.S. Customs. Samples
of these documents are included in the Appendix.
The following information must be included on every commercial invoice which must
be signed by the seller, and must be in English:
Invoice header:
•
•
•
•
•
Invoice number, invoice date, terms of sale & shipping point and the Saks issued
Vendor number
Complete name and address of the Vendor, which must match the name on the
purchase order
Saks complete purchase order number, department number
Sold to party should always be listed as Saks & Company DBA Saks Fifth
Avenue / 500 Hickory Drive / Aberdeen, MD 21001
Ship to name and address (as instructed by Buyer and/or Division)
Full Line:
Saks & Company DBA Saks Fifth Avenue c/o Wilkes Barre, PA Distribution
Center/ Lord & Taylor DC 82-S / 250 Highland Park Blvd. / Wilkes Barre, PA
18702
Saks Direct:
Saks & Company DBA Saks Fifth Avenue LaVergne Distribution Center, 1
Walden Books, LaVergne, TN 37086
Saks Off Fifth:
Saks & Company DBA Saks Off5th Fifth Avenue c/o Wilkes Barre, PA
Distribution Center/ Lord & Taylor DC 82-S / 250 Highland Park Blvd. / Wilkes
Barre, PA 18702
Saks Fashion Fix:
Saks & Company DBA Saks Fifth Avenue LaVergne Distribution Center, 1
Walden Books, LaVergne, TN 37086
It should be noted that shipments may not be directed to stores without special
permissions, so please note the instructions in the section below and contact
your International Services Representative for assistance in advance.
Invoice details:
•
Style Info: Style number, description, total units shipped for that style, unit
price, currency indicator (Euros, British pound)and total cost by style
First cost specifics:
Certain HTS classifications require a breakdown of component parts.
Textiles require:
o
o
o
•
Weight
Percentage by weight of each fiber for each product
Percentages must total 100% to be valid
Any discount(s) applied must be listed as a separate line item on the
commercial invoice. This means that the first cost per style, extended first cost
per style, as well as a Grand Total MUST appear on the commercial invoice
without consideration of a discount. The discounted amount and/or
percentage per style should be noted in a separate column.
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Some products are required to list component parts and their related cost listed
on the commercial invoice i.e watches / clocks, which must total the unit first
cost.
If the item is being returned to Saks after being repaired or altered the total first
cost of the item must be declared on the commercial invoice along with the
total cost of the repair. Contact your International Services Representative for
guidance in advance.
All items that are “free of charge” must have a commercial value reflected on
the commercial invoice for declaration with a notation “for Customs purposes
only”.
Any charges that are not a part of the first cost, but that will be paid by Saks
must separately be declared on the commercial invoice with a description and a
value. Examples of these charges would be:
o
o
o
o
o
•
•
•
•
Dies, molds, tools
Engineering or design work
Components or materials of foreign supply at less than fair market value
or free (i.e. hangers, labels, or other items supplied by Saks for use in/on
the garment)
Woven Labels
Tickets
Manufacturer: Complete name and address of the manufacturer and/or US
Customs approved manufacturer’s Identification (MID) number for each style (if
only one for the entire invoice, is not required by style, but must be listed in the
body of the invoice)
Country of origin:
origin: of each style (if only one for the entire invoice, is not
required by style, but must be listed in the body of the invoice.
HTS number:
number: for each style that was provided by Saks International Services
Metric weights: for total shipment covered by this invoice, include pieces, net &
gross weights. Carton dimensions should also be included.
Other specific instruction will be provided by the International Services Vendor
Compliance team at the time of classification.
Commercial Invoices & Requirements for Samples
All sample shipments must follow the same shipment approval process as outlined in
“Commercial Documentation Requirements” section of this manual. Shipments sent
without prior to approval are subject to refusal.
SFA will only pay for the freight and duty for samples meeting the following
International Vendor Standards Manual Guidelines AND that are solicited by the
merchandising departments:
•
•
•
Contact International Operations for instruction prior to shipping
If there is a purchase order follow any instruction indicated
Commercial documents must be submitted to International Operations via [email protected], in the same manner as any other shipment
and is subject to approval. A copy of the courier’s air waybill must also be
included in the documents submitted.
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•
All samples shipped on the same day to the same delivery destination must be
included in the same air waybill (unless requiring special clearances through
other government agencies)
o Shipments involving other government agency clearances must have
separate commercial documents and be on separate air waybills
o Consolidated sample shipments must include a list of Buyer and relevant
department numbers in the request for approval of shipping release.
•
The “Ship To” address should be listed as follows on the commercial documents
and the air waybill:
FULL LINE:
Saks & Company DBA Saks Fifth Avenue Enterprises
Attn: Buyer / Department #
th
12 East 49 Street
New York, NY 10017
OFF FIFTH:
Saks & Company DBA Saks Off5th Fifth Avenue Enterprises
Attn: Buyer / Department #
th
362 9 Avenue
New York, NY 10001
SAKS DIRECT (.COM)
Saks & Company DBA Saks Fifth Avenue Enterprises
th
th
34 West 24 Street 8 Floor
New York, NY 10010
•
•
•
Please note the SFA employee name and relevant department number in the
shipping address and on the air waybill
Vendors must use the SFA designated courier service which will be provided
once the commercial documents are approved by the International Services
office
Samples must be valued at the actual value for customs purposes. It is illegal to
knowingly reduce value to avoid payment of duties to CBP. If the sample is
mutilated according to rules found on the customs website, the value may be
reduced. Please note that any invoice received for unmutilated samples with a
reduced value will be held for correction prior to entry.
Commercial Invoices & Requirements for DirectDirect-ToTo-Store Shipments
All direct to store shipments MUST have an authorization number which is issued in
advance of shipping. This number must be listed on your Commercial Invoice before
shipping authorization will be given and must be referenced on the lead carton of the
shipment. Contact International Vendor Compliance immediately if you do not have
this number. Unless this authorization is provided in writing, in advance of shipping,
SFA reserves the right to refuse payment to the Vendor.
The merchandise will move directly from the Vendor to the SFA store, bypassing the
SFA Distribution facility. It is very important that this merchandise meet floor ready
standards or the benefit of expediting delivery to the store directly is lost.
The purchase order related to the direct to store shipment must be specifically noted
and approved by the appropriate DMM.
The Vendor must contact their International Vendor Compliance contact in order to
receive a final approve for direct to store shipping.
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The Vendor MAY NOT:
NOT
• Use their own courier service
• Bypass the approval process with SFA International Operations before shipping
Commercial Invoices for Trunk Show
Shows, Special Orders and Store Events
Merchandise ordered for Trunk Shows or other events have a specific delivery date
that is not subject to change. If a shipment is for a specific event the event and the
deadline date for delivery should be discussed with International Services well in
advance to ensure on-time arrival. Please be certain to properly plan so that
merchandise will avoid delays due to late shipping.
Please be advised that consignment orders are not permitted transactions with foreign
vendors.
If for some reason the event date and requirements are not noted on the Buyer’s
purchase order the Vendor should advise International Vendor Compliance during the
pre-shipping conversations. In any case International Services must be notified of any
special circumstances when submitting documents for shipping approval.
The Vendor should follow “Commercial Invoices & Requirements for Direct-To-Store
Shipments unless otherwise instructed by International Operations.
The following are general rules for every Trunk Show:
• Coordinate with International Services and the store ahead of time. Discuss special
requests/needs.
• Pre-ticket merchandise with the Saks Fifth Avenue selling price.
• Send a courtesy email to the buying office detailing the store and date.
• Allow Asset Protection to check merchandise into the store prior to the Trunk show.
• Please be prepared to provide an invoice/recap by style, description & cost at the
end of the show.
• Allow Asset Protection to check merchandise out of the store after the Trunk show.
• Saks Fifth Avenue is not liable for any merchandise left in the store during or after
hours unless kept in a SFA locked safe.
• Communicate comments/issues/problems with the buying office immediately so that
it can be addressed.
Commercial Invoices for Other Government Agency
Agency Clearances
Detailed requirements for shipments that need special FWS handling will be
communicated during the Pre-shipment process, however please find below a brief list
of the most common possibilities. A more complete list is included in the Appendix.
Fish & Wildlife products (feathers, fur, skins, scales, shells)
Each Fish and Wildlife (FWS) product must include specific details in order to be
released. Helpful information is provided on the FWS web page: www.fws.gov
Unlike U.S. Customs, FWS will immediately confiscate products that are not in
compliance with their requirements, eliminating the possibility of exporting them back
to the Vendor. Additionally SFA will be fined with the possibility of additional
penalties.
Saks Fifth Avenue will not assume any financial responsibility for merchandise that is
not in compliance with the regulatory standards of the U.S. Government. If in fact a
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fine / penalty is assessed it will be deducted from the Vendors payment (both L/C and
wires).
The Vendor is responsible to understand and comply with all detailed regulatory
requirements.
Find below information related to FWS shipments. Please do not accept this as
detailed instruction or legal advice and kindly seek a formal opinion from your legal
counsel.
•
•
•
•
FWS shipments may require a CITES document, if so the CITES permit number
must also be declared on the commercial invoice.
All FWS documentation must be for the account of Saks & Company
A stamp from the Ministry of Agriculture or the Cites Management Authority
may be required
FWS merchandise must identify specific information on the commercial invoice
o Common name (in English)
o Scientific name
o Source of the animal species:
Born in captivity
Bred in captivity
Originated from ranching operations
Species take from the wild
o Country of Origin (broad regions such as Asia or European Community
are not acceptable)
California
In addition to the above, it is unlawful to possess with intent to sell, or to sell within the
state of California, the dead body, or any part or product thereof, of any alligator,
crocodile, polar bear, leopard, ocelot, tiger, cheetah, jaguar, sable antelope, wolf (Canis
lupus), zebra, whale, cobra, python, sea turtle, colobus, monkey, kangaroo, vicuna, sea
otter, free-roaming feral horse, dolphin or porpoise (Delphinidae), Spanish lynx, or
elephant.
Any purchase order containing parts of one or more animals from the above list
and intended to be delivered to a store in California must be brought to the attention
of the International Services Department immediately.
PLEASE BE REMINDED THAT ALL FWS COMMODITIES MUST BE PACKED AND
INVOICED SEPERATELY FROM NON FWS COMMODITIES.
FURTHERMORE, ALL FWS COMMODITIES THAT REQUIRE CITES MUST BE PACKED
SEPERATELY FROM NON FWS AND NON CITES FWS COMMODITIES.
COMMODITIES.
Consumer Product Safety
The U.S. Consumer Product Safety Commission (CPSC) is charged with protecting the
public from unreasonable risks of serious injury or death from thousands of types of
consumer products. This mission has been further enhanced by the passage of the
Consumer Product Safety Improvement Act of 2007. .
Overview
The CPSC regulates a wide range of commodities. Saks Fifth Avenues expects the
Vendor to understand and fully comply with all regulatory requirements including but
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not limited to the Flammable Fabrics Act, Federal Hazardous Substances Act as well as
the Consumer Product Safety Improvement Act of 2007 (CPSIA).
Children’s Products
The health and safety of all of our customers is of the utmost concern to Saks Fifth
Avenue. Children’s products may be subject to a variety of tests due to the unique
considerations needed to protect children from unnecessary choking, strangulation and
lead poisoning hazards. It is therefore incumbent upon each Vendor to fully
understand and comply with all safety standards. We strongly urge each Vendor to
seek legal counsel when transacting in children’s products.
Expectations
Saks Fifth Avenue expects each Vendor to ensure their children’s products are
rd
tested by an accredited 3 party testing facility in accordance with the law.
Any children’s product which fails required safety standard testing cannot be
sold to Saks Fifth Avenue.
Each Vendor is responsible for maintaining record of all safety standard testing
for a minimum of 5 years.
Saks Fifth Avenue reserves the right to request test certificates and related
information in order to ensure compliance with safety standard regulations.
U. S. Department of Agriculture – Animal and Plant Health Inspection Service (APHIS)
The Animal and Plant Health Inspection Service (APHIS) is a division of the U.S. Depart
of Agriculture (USDA). The goal for APHIS is to safeguard the health of animals, plants
and ecosystems in the United States and foster safe agricultural trade worldwide,
resulting in abundant and affordable agricultural products for U.S. consumers and the
rest of the world.
USDA-APHIS most notably regulates Wood Packaging Material as well as the Lacey
Act.
Wood Packing Materials
Wood packaging material is defined as "hardwood and softwood packaging other than
that comprised wholly of wood-based products such as plywood, particle board,
oriented strand board, veneer, wood wool, etc., which has been created using glue,
heat, and pressure or a combination thereof used in supporting, protecting or carrying
a commodity (includes dunnage)."
Examples of WPM includes but not limited to pallets, skids, pallet collars, containers,
cratings/crates, boxes, cases, bins, reels, drums, load boards, dunnage.
Wood Packaging Materials must be either be heat treated or fumigated with Methyl
Bromide and properly marked as such prior to exportation.
There are a few exemptions:
Manufactured wood materials such as fiber board, plywood, whisky and wine
barrels, polywood, strandboard, and veneer,
Pieces of wood that are less than 6 mm (0.24 in) in any dimension,
Sawdust, wood wool, and wood shavings, produced as a result of sawing or
shaving wood into small, slender, and curved pieces less than 6 mm in any
dimension,.
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Lacey Act
The Lacey Act combats trafficking in “illegal” wildlife, fish, and plants. The focus of
USDA-APHIS is on the plant and plant products portion of the legislation.
The Lacey Act makes it unlawful, beginning December 15, 2008, to import certain
plants and plant products without an import declaration. The import declaration
requirement is being implemented in phases. Saks Fifth Avenue expects the Vendor to
be aware of the phases of implementation and its production schedule so that the
appropriate declaration details can be supplied to the International Services
Department at the time of pre-classification.
The declaration must contain, among other things, the scientific name of the plant,
value of the importation, quantity of the plant, and name of the country from where the
plant was harvested. For paper and paperboard products containing recycled content,
the declaration also must include the average percent of recycled content without
regard for species or country of harvest.
The Federal Trade Commission: Bamboo and EcoEco-Friendly
Friendly Advertising
The Federal Trade Commission (FTC) seeks to prevent product mislabeling in the U.S.
marketplace.
The Commission has authority to bring law enforcement actions against false or
misleading marketing claims, including environmental or “green marketing claims”.
As a valued SFA business partner, you must ensure that your products comply with all
Federal and local statutes including the Federal Trade Commission Act.
What are the rules concerning textile products made from Bamboo?
The FTC has expressed concerns regarding the mislabeling of textile products made
from Bamboo when they are actually made of manufactured rayon fiber.
If a product is made of manufactured fiber for which bamboo was the source plant, it
should be labeled/advertised using the proper generic name for the fiber, such as
“rayon”.
What are the guidelines for making EcoEco-friendly advertising?
Any hang tags, labels and/or packaging containing expressed or implied statements
about a product must be substantiated through professional and accepted methods of
testing.
Advertising materials should specify whether the environmental statements apply to
the product, packaging or just a component of the product. The statements should be
clear and understandable.
Environmental advertising materials should not exaggerate the attributes or
benefits. For example, if a product was advertised as having “50% more
recycled content” because it went from 2% recycled content to 3% recycled
content, this would give the consumer the false impression
impression that the recycled
content of the product was substantially increased.
Comparative claims should be clear in order to avoid consumer confusion. For
example, ambiguous statements such as “50% more recycled content” should
be avoided as the basis for the comparison is unclear.
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Broad claims such as “environmentally friendly” and “biodegradable” should be
avoided.
avoided
What is my role as an SFA Business Partner?
As a valued SFA business partner, it is your responsibility to provide Saks with
products that comply with all federal and local statutes.
The FTC website contains a wealth of information on Bamboo, Eco-friendly claims as
well as other FTC regulated topics:
http://www.ftc.gov/
As always, we recommend that our business partners seek legal counsel for specific
instructions.
U.S. Federal Drug Administration
The U.S. Food and Drug Administration (FDA) is the governing body responsible for
ensuring the safety of foods, human and veterinary drugs, biological products, medical
devices, cosmetics and electronic products that emit radiation. FDA also ensures that
these products are honestly, accurately and informatively represented to the public.
Examples of the products regulated by the FDA are:
Cosmetics
Dinnerware
Drinking Glasses
Food Containers
Cookware
Food (except meat and poultry – see USDA)
Sunglasses/Eyewear
Drugs
The FD&C Act defines drugs in part as “articles (other than food) intended to affect the
structure or any function of the body of man or other animals”. Drugs companies must
register with the FDA in order to obtain Facility Registration Number. Drug products
require a National Drug Code (NDC) issued by FDA.
Articles with references to “sunscreen” or similar sun protection terminology in
the labeling of a product causes the product to be subject to regulation as a
drug.
It is important to note that claims about a product made either on the label and/or
advertising media such as a Vendor’s internet website can cause a product to be
regulated as a drug.
The NDC number and Foreign Manufacturer’s Facility Registration Number for
products classifiable as a Drug must be provided to the International Services
Department during pre-classification and must appear on all commercial
documentation.
Sunglasses/Eyewear
Sunglasses and reading glasses are considered “medical devices” by the FDA. Owners
or operators of places of business that are involved in the production and distribution
of medical devices intended for use in the U.S. are required to register annually with the
FDA. This process is known as establishment registration.
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Sunglasses and eyewear are subject to testing including the “drop ball test”. Passing
test certificates as well as the vendor/manufacturer’s FDA establishment registration
number must be supplied to the International Services Department prior to export.
Other Commercial Documents
Packing Lists
Samples of packing lists may be found in the Appendix for your reference.
The following information must be included on every packing list:
• Complete Saks purchase order number
• Corresponding invoice number
• Individual carton breakdown including:
o Carton # the style is located in
o Carton number
o Store number
o Style
o Color
o Description
o Size
• Total metric weight and measure plus a breakdown by carton of:
o Gross weight
o Net weight
o Dimensions
Additional Documents
Some commodities require specialized documentation, which will be discussed at the
time of classification. International Services reserves the right to require detail sheets
with specific information to clarify merchandise classification or for submission to
Customs.
Please find below a partial list of the most common forms requested, however this
should not be considered a complete list:
•
•
•
•
•
Watches / clocks – SFA Watches and Clocks Classification Sheet must be
completed and signed by an authorized Vendor employee
Returns / Repairs - Repaired Goods Declaration
Footwear – Interim Footwear Declaration
Quota / Visa – although phasing out, some Visas are still required based on
commodity and country of origin
NAFTA/TPL Certificates
Generalized System of Preferences (GSP
(GSP)
GSP) and other preferential duty
programs Documentation
At the time of classification any preferential duty treatments such as NAFTA, CAFTA,
CAFTA-DR, etc…and/or special handling should be identified. Specific documentation
requirements will be discussed at this time.
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Government Agency Websites
As stated previously, all Vendors are responsible to understand and comply to U.S.
regulations. For your convenience we are providing the addresses to some websites
which you may find useful. Please be advised that this is an abbreviated list and is
provided for informational purposes only. It should not be construed as a detailed list
or as legal advice:
U.S. Customs and Border Protection:
Protection:
The U.S. CBP website contains general import related information.
http://www.cbp.gov/
U.S. Consumer Product Safety Commission:
The CPSC website contains safety related information form products including textiles
and children’s toys.
http://www.cpsc.gov/
U.S. Fish and Wildlife Services:
The FWS website contains information related to the trade of various wildlife.
http://www.fws.gov/
U.S. Food
Food and Drug Administration:
The FDA website contains information regarding food, cosmetics, and medical devices.
http://www.fda.gov
U.S. Department of Agriculture:
The USDA website contains information related to international trade in various
agricultural products such as plants, feathers as well meat and poultry.
http://www.usda.gov
http://www.aphis.usda.gov/
Federal Trade Commission:
The FTC website contains information related the proper labeling of products such as
textiles.
http://www.ftc.gov
Federal Communications Commission
The FCC website contains information for various communications products such as
radios and televisions.
http://www.fcc.gov
Dispensation of Commercial Documents
All documents must be prepared in triplicate and surrendered to the Freight
Forwarder/Consolidator. The logistics provider will dispatch as follows:
• Original set – U.S. Customs Broker
• Copy set – Travel with shipment
• Copy set – Retained by logistics provider
A full copy set of all required documentation will be sent directly from the Vendor to
SFA’s International Operations team for approval prior to surrender to the logistics
provider which will serve as their file copy.
If a Buying Agent is involved, a copy set of all required documents will be sent to them
directly by the Vendor during the document approval stage. The Agent should always
receive a copy set of all documents, including corrections and updates.
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INTERNATIONAL SHIPPING &
DELIVERY
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Shipping & Delivery
General Shipping Requirements
All shipments must be approved for departure by Saks Fifth Avenue’s International
Services department. International Operations will audit all commercial documents
submitted and respond to all requests within in 24 hours of receipt. Often the requests
are approved the same day, provided all information is accurate and in compliance.
Attached to the shipment approval provided to the Vendor, there will be shipping
instructions including the freight agent to be contacted for pick up and the service.
The Vendor is not to deviate from the instructions and is obligated to contact the
freight agent the same day of the approval provided that the cargo is ready for pick
up.
The freight agent is obligated to pick up the cargo the next day, but exceptions are
granted depending on the cargo location. The Vendor should contact the SFA Import
Operations department immediately if the freight agent is not performing their duties
as noted in the instruction.
If the Vendor does not have the cargo ready at the time that the commercial
documents are approved, the expected ‘ready’ date should be communicated to SFA
for planning purposes. If the cargo will not be ready within the next 5 days the Vendor
is required to resubmit the documents with an updated invoice date at the time of
completion.
Concealed Shortages
Due to security concerns most cargo is picked up at the vendor’s facility shrinkwrapped and on pallets. When picked up at the vendor’s facility the freight agent will
inspect the wrap to verify security and note any exceptions. Upon arrival at the freight
agent’s facility it is required by SFA that the agent breakdown the cargo, count the
boxes and inspect for any damage or potential evidence of pilferage. The vendor will
be responsible for any shortages that may result from identified incidents of tampering
at the time of receipt.
Shipping Windows
The Vendor shall deliver or make the cargo available to SFA’s designated freight
agents in strict accordance with the scheduled cancel dates and in the expected
quantities on the Buyer’s purchase order. The vendor is not liable for delays of goods
in transit provided that they have:
•
•
•
•
Received approval to ship from SFA’s International department
Used the designated freight agent
Have used their best efforts to promptly make the cargo available to the freight
agent for shipping
Have delivered the cargo as designated on the Buyer’s purchase order
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Delayed and/
and/or Early Cargo
If shipping requests indicate that merchandise is shipping late compared to the
requirements on the purchase order, and, at the discretion of Saks Fifth Avenue, orders
may be;
•
•
Extended with expedited delivery costs being absorbed by the Vendor
Cancelled relieving Saks Fifth Avenue of any financial obligation for the
undelivered portion of the order
In the case of requests for shipping earlier than designated in the shipping window, the
Vendor may request consideration by sending an e-mail to the Saks Fifth Avenue
International Vendor Compliance Department for coordination with the Buyer.
Acceptance of any merchandise shipped before or after the specified ship dates is at
SFA’s discretion and return of merchandise because of the vendor’s failure to deliver
such merchandise on time, or the failure of the merchandise to conform with the
specifications of the order, shall be without prior notification and/or the vendor’s
authorization, at the vendor’s expense and charged to the Vendor’s account.
Direct to Store / Direct Door Shipments
If the SFA buyer requests Direct to Store delivery, the vendor should contact the
buying office to obtain a Direct to Store Authorization Number. This number must be
on your Commercial Invoice at the time of shipment authorization as well as notated on
the lead carton. If you are unable to obtain this number, please notify your
International Vendor Compliance contact immediately.
The only exceptions to this policy are pre-approved routing issued in writing from the
Saks Fifth Avenue International Services office, typically for the following commodities;
fine, fashion jewelry, perishable food merchandise, trunk show and special orders
(including customer specific bridal gowns and accessories, personalized stationery, as
well as made-to-measure merchandise – not stock orders).
•
The shipment MUST be received at the store by the date specified on the request
submitted by the buying office or the Direct to Store authorization number will
expire.
•
Direct to Store authorization numbers are valid per PO, on a ONE TIME shipment
basis. Recycling or reusing an authorization number(s) is not allowed.
Saks Direct – Direct to Store Shipments
A Direct to Door shipment request for Saks Direct merchandise must be shipped to the
LaVerge address listed on page 48.
Procedure for Obtaining Direct to Store Authorization Numbers
•
Vendor submits request to the buying office with purchase order number and
expected delivery date. This date is used to determine the appropriate level of
service.
•
Buying office forwards request to the Logistics Administration Department for
approval.
•
If approved, Logistics Administration requests and generates an authorization
number at a Purchase Order/Store/Ship Date level.
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•
Logistics Administration provides the buying office with the authorization number
and effective date.
The buying office provides the authorization number AND EFFECTIVE DATE to the
vendor. The vendor is required to display the authorization number and the effective
date on the invoice, packing lists, lead carton label and bill of lading.
Please contact the International Vendor Compliance team for assistance with
coordination and expediting this process.
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INTERNATIONAL PAYMENT
PROCESS
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Terms,
Terms, Payment Information &
Returns
Terms for Payment
SFA will only pay for items that have been confirmed as received at the elected freight
forwarders warehouse or vendors location depending on the terms of sale (ex-works or
FCA). A Debit Memo will be issued for any shortages or substitutions, and will be
deducted from the next payment.
Vendors must submit a copy set of the commercial documents along the signed
international transport document (house air waybill, forwarder’s cargo receipt) proving
surrender to the designated SFA logistics provider in order to be paid. These
documents should be sent to the [email protected] mailbox.
Proof of Delivery for Unpaid Invoices. To request payment on an unpaid
invoice, the vendor must scan and email the Proof of Delivery (POD) along with the
corresponding invoices to the [email protected] mailbox.
A valid POD is defined as a house air waybill or forwarders cargo receipt stamped and
signed by an authorized representative of the SFA designated freight agent. We do
accept a Bill of Lading signed by the carrier as a valid form of POD, as all cargo is
shipped via our designated consolidator or forwarders.
The POD must contain:
1.
Purchase order number
2. Vendor invoice number
3. Carton count (if multiple orders, provide carton count by purchase order)
4. Saks Fifth Avenue operating company name/address (e.g., Saks Fifth
Avenue, Saks OFF 5TH)
Payment methods. SFA will remit payments to international Vendors via Wire
Transfers, check to US location or factor or Letters of Credit (Letters of Credit only
applicable when SFA has given approval). Payment will be made 30 days after title has
transferred, or the date cargo was received by our designated freight agent. EDI
payments for international vendors is not allowed.
Credit memos and balances. If credits are issued by the Vendor they must
indicate the SFA Debit Memo number, order number or Vendor Return Authorization
number to insure proper application. Vendor Credit Memos must be received within 30
days of the return, including specific unit and unit cost information along with the
return of the damaged merchandise. Open credit balances will be deducted from the
Vendor’s next payment. Credit memos should be sent to
[email protected] mailbox.
Purchase order terms are outlined in this document. The International Vendor
Standards Manual and the Purchase Order Agreement will govern all orders placed by
SFA with Vendors. Acceptance of a Saks Fifth Avenue purchase order and/or
shipment of goods to Saks Fifth Avenue binds the Vendor and its contractors to
compliance with all SFA terms and conditions as mentioned above.
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SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JUNE 2014
Requests for prepayments must be routed through the SFA GMM and approved by the
Chief Merchant and the Chief Executive Officer before being presented to International
Finance. Requests will not be processed without prior written consent from designated
SFA Executives.
Terms and conditions – effect of additional or different terms. No
additional terms or modifications proposed by Vendors shall be binding on Saks Fifth
Avenue unless expressly agreed to, in writing, by an authorized representative of SFA.
Change in the shipping mode or method may only be affected by SFA’s International
Service Department in the form of a “Letter of Instruction”. This Letter shall reference
the specific Purchase Order, and detail the carrier, ship mode, term of sale, or other
details related to shipping. Any other changes, waivers, or additions to the terms and
condition of this order shall bind SFA only if they are in writing via Change Order and
signed by a duly authorized Buyer of SFA.
SFA has the right and may make changes within the general scope of every purchase
order by written order to alter:
•
•
•
•
•
Drawings, designs or specifications;
Method of shipping or packing;
Place of inspection, delivery, or acceptance;
Quantities;
Delivery schedule
If any such change causes a decrease or increase in Vendor’s cost or in the time
required for performance, an equitable adjustment in the price or delivery schedule will
be made by the parties in writing. Any claim by Vendor for adjustment under this
clause must be asserted in writing within the (10) days from the date of receipt by
Vendor of the notice of change. SFA may act upon any such claim at any time prior to
final payment under this order. Failure of the parties to agree upon adjustments to be
made under this clause shall not excuse Vendor from proceeding with the order as
changed.
Assessment of Service Charges by Vendor. SFA shall not be under any
obligation to pay all or any part of service charges assessed by the Vendor without the
written consent of SFA.
Right to offset. Any offsetting claim of SFA against the Vendor shall be deducted
by SFA from the amount to the invoice at the time of payment where possible.
Received Not Ordered
Saks Fifth Avenue purchase orders specify all styles, colors and sizes placed on order
for each store. All vendors are expected to ship according to the issued and approved
purchase order.
Units, styles, colors, or sizes not listed as ‘on order’ for a specific store in the Saks Fifth
Avenue PO system at the time of receipt are considered overages or substitutions,
classified as Received Not Ordered. Received Not Ordered negatively impacts the
open to buy process and makes it difficult to effectively manage the overall business.
Various circumstances and changes may impact an initial order prior to shipping. Any
changes to the order must be entered into the Saks Fifth Avenue system accordingly.
Vendors must request a retransmission or reprint of the adjusted order to confirm that
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SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JUNE 2014
changes have been entered as agreed. Adherence to these guidelines ensures that
Saks Fifth Avenue can provide our customer with the merchandise they want in the
assortments they need. Please note that Saks Fifth Avenue reserves the right to refuse,
return, or keep associated with merchandise that is Received Not Ordered.
Return to Vendor Requests
Return authorization requests by SFA which are not acknowledged or confirmed within
30 days will result in a debit memo being issued and the Vendor’s account being
debited for the full dollar amount of said request. A written notification will accompany
the debit memo and will be sent to the Vendor.
If a debit memo is deducted from a payment, a copy of the debit memo with full details
will be forwarded with the payment.
Return Procedures
The Buyer will negotiate the terms of the return with the Vendor and advises
International Finance and International Services of the agreement and merchandise
details. All returns are valued at the total landed cost including merchandise first cost,
shipping, handling & administrative costs, transportation costs, storage or any other
cost incurred by SFA during the delivery process.
International Services provides the Foreign Vendor Return Authorization Form to the
Buyer. The Buyer completes the form, copies International Services, and sends a
request to the Vendor in order to obtain a Return to Vendor Authorization Number.
The Vendor must provide the number, sign and return the form to International
Finance.
International Finance reviews the information, approves and forwards to International
Services for processing and approval.
If merchandise is being recalled from the SFA stores the Vendor will be notified of the
anticipated “ready” date.
International Services will confirm the quantities on the internal transfers and verify to
the return authorization to ensure accuracy. If revisions are needed International
Services will notify the Buyer and the Vendor. International Services will also coordinate
pick up of the cargo by Vendor’s preferred freight Agent.
Once quantities and values are confirmed, the Vendor will wire transfer the full amount
into the account communicated by International Finance.
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PRIVATE LABEL PROGRAM
REQUIREMENTS
Although the Private Label program’s specifications are outlined in this section of the
guide, they do not supersede any other requirements that are noted in the International
Standards Manual. Compliance to all standards as detailed in this Manual are still
enforce.
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SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JUNE 2014
SAKS
SAKS FIFTH AVENUE OFF 5TH PRIVATE LABEL
PROGRAM (Women’s Merchandise only)
SFA OFF 5th Private Label Program Goals
As we work to grow our Saks Brand business with you, we are striving to make the
processes we use as efficient and effective as possible for all involved.
Our end goal is to foster strong VENDOR PARTNERSHIPS, establish and maintain
CLEAR COMMUNICATION, provide an EFFICIENT APPROVAL process, ensure TOP
QUALITY and STYLING expectations are met, meet ON TIME DELIVERY requirements
and ultimately deliver a successfully selling product that we are proud of as our Brand.
With this in mind please find below an outline of requirements.
Purchase Orders
Upon confirmation of the order by the Vendor, purchase orders will be approved and
th
entered into the SFA system by the Off 5 buying team.
Vendor should review all terms and conditions of the Buyer’s purchase order including
delivery dates, construction requirement and cost to ensure that the purchase order
contract agrees with Vendor’s confirmation.
Variances in purchase order specifications may be allowed, but must be submitted and
approved by the buyer and in writing. If variances are related to raw material or
sourcing changes, the Vendor must notify the Buyer in advance of moving forward
with procurement/production. If variances are a result of production, the Vendor must
notify the Buyer as early as possible, but no later than when cargo is being packed.
Some examples of variances are:
•
•
•
•
•
A tolerance in quantity of +/- 5%
Late and/or early shipments based on the Inco terms
Change in country of origin
Change in fabric/yarn content
Specification change
Certain variances are acceptable but are considered on a case by case basis, and in all
cases must be approved in writing by the Buyer. The Buyer reserves the right to cancel
the purchase order or apply late delivery penalties if there are variances to any of the
order specifications.
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SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JUNE 2014
Specifications,
Specifications, Samples and Approvals
Specification Approval
th
Specifications must be in line with SFA Off 5 requirements. Vendor must provide in
writing to Buyer a detailed specification sheet for every style or garment type,
whichever is applicable.
StrikeStrike-Offs, Pattern Submissions, Lab Dips and Trims
All of the above mentioned items must be submitted to Buyer, reviewed and approved
PRIOR to production.
They should represent the correct yarn, fabric, gray goods, wash, finish or they will be
marked as a variance which is subject to cancellation.
Sample Submission & Approval
Approval
All sample shipments must follow the same shipment approval process as outlined in
“Commercial Documentation Requirements” section of this manual. Shipments sent
without prior to approval are subject to refusal.
Samples must be submitted in a timely manner and must be in line to meet Buyers
purchase order shipping requirements.
Vendor must bear the cost of shipping as well as cut, make & trim costs for fit and preproduction samples needed for approval.
Samples are required at least twice before shipping will be approved:
•
•
Fit samples to confirm specification
Pre-Production samples to verify production specs in line with approved fitting
spec (TOP)
It should be noted that additional samples will be needed if changes are made to fit or
any other item’s specifications.
At the time that pre-production samples are approved an inspection certificate will be
signed by an authorized SFA associate and sent to the Vendor and International
Services to confirm approval. The Pre-Production Sample Inspection Certificate format
is included in the Appendix.
Samples must be properly marked for Buyer with the standardized tag attached
indicating “Fit”, “TOP”(pre-production) or “Market”. This determines handling and
ensures expedient processing by Buyer. A comment section on the tag should be used
to note any “call-outs” i.e. incorrect trim, not final wash, etc.)
Samples must be representative of the final product and must be:
•
Correctly labeled and properly placed as noted in the guidelines provided to
Vendor and based on commodity type
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SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JUNE 2014
•
Ticketed with all required hangtags, or price tickets in the approved format and
quality (preferably produced by SFA preferred ticket provider). Must be
properly placed as noted in the guidelines provide to Vendor and based on
commodity type
•
Hangers must be the approved hanger type produced by SFA preferred hanger
provider.
•
If packaged the sample must be in the packaging, with the packaging properly
marked according to Buyers specification as well as be compliant to U.S.
Federal Regulations
•
Testing completed through the Saks Fifth Avenue OFF 5th preferred laboratory
provider, with passed results with the test report included in the box with the
sample.
th
If testing failed and alternate care instructions are needed they should be
suggested as soon as possible in order to secure a passing test report and
maintain required delivery dates.
If testing is not completed prior to sample submission the passing test results
must be submitted to the Buyer before shipping will be approved.
Fitting Samples
All fittings are required PRIOR to production commencement and must be in the
approved fabric with the correct yarn used.
If fittings are completed in New York, the Vendor is required to arrange them with the
required parties including but not limited to SFA Private Label fit model, SFA Private
Label Coordinator and Buyer. Notice of readiness for fittings must be sent to the
appropriate parties one week in advance for scheduling.
Vendor may submit Fit Samples in a similar yarn/fabric if necessary; however approval
is subject to Buyer discretion.
PrePre-Production Samples
30 days in advance of the anticipated shipping date – Pre-Production Samples must be
submitted for approval for every style, and every color in a Size 8 or Medium.
Substitution in fabric, yarn, color, trim, size specs, or improper marking, labeling, or
packaging will not be acceptable at this stage.
All samples must be approved before a request to ship is sent to International Services.
The Vendor must submit the Buyer’s signed Inspection Certificate with their document
submission to International Services as part of the Commercial Documentation.
In order to expedite delivery all sample shipment paperwork must follow the
procedures as noted in the Manual. Commercial documents should be provided to
International Services prior to turn over to the Courier.
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Product Testing
th
Product testing requirements can be found in the Saks Fifth Avenue OFF 5 Testing
Program Manual in the Appendix. These tests are required for Quality Assurance
approval.
All applicable products are subject to testing in order to adhere to Consumer Product
Safety Standards. For these products Vendors must understand ALL test protocol that
is required, perform the tests using a SFA preferred and certified laboratory, and
receive passing test results. For Private Brand merchandise CPSC testing only a
certification is needed from the Vendor at time of shipping request. The Vendor must
provide SFA with a General Conformity Certificate when submitting Commercial
Documentation for shipping approval to International Services.
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SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JUNE 2014
APPENDIX SECTION
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SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JUNE 2014
Ticket Placement
Placement and Retail Guide
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SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JUNE 2014
Full Line Store/DC Listing:
Listing:
.
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Off5th Store/DC Listing:
Listing:
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SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JUNE 2014
Saks Direct DC/Store Listing:
Listing:
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SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JUNE 2014
A. Select action:
New Vendor
Department Add for Existing Vendor
Maintenance Specify:
For Accounts Payable use only:
Vendor Name:
Saks Supplier Name:
Saks Supplier Site Name:
Saks Vendor #:
Saks Supplier Number:
Saks Supplier Site Number:
Dept. #:
AP comments:
CAT Code #:
Set up and Maintenance Guide:
Using this form:
1. Merchant: Open the form and fill-in information.
2. Merchant: File Save As to your local drive using filename = OPCO + Dept# + Vendor name
3. Merchant: Close the form, create a new mail message, attach the completed form and send to Vendor with a copy International Services
4. Vendor: Completes information and returns via e-mail to Merchant with a copy to International Services
5. International Services: Obtains needed information. Releases approval to AP for Resource # assignment following social compliance audits (i/a)
6. AP: Reviews & approves all information and assigns CAT code & vendor number in Walker. Merchant advised.
Type in gray shaded areas only. Use TAB to move forward. SHIFT+TAB to go backward or click in cell
B. Buyer Details: Buying office completes this section.
Buyer Name:
Organizational Hierarchy:
Merchandise
Type:
Saks OFF 5th
Saks Fifth Avenue
Private Label
Saks eCommerce
Branded
Has vendor been advised of SFA International Vendor Standards Manual and Code of Conduct Policy?
Yes
No
Was vendor provided with www.saksincorporated.com under “Vendor Relations” website?
Yes
No
C. Vendor Details: This form is for SFA processing/payment information only. It does not exempt you from our SFA International Vendor Compliance,
International Code of Conduct or Transportation requirements. Contact the appropriate support office below if you have concerns.
Describe Business
Type:
(Select One)
Selling Agent (Paid by Factory)
Factory Owner
Part Owner of Factory
Independent Sourcing Contractor (Paid by Factory)
Describe Agents
Involved (if any):
Buying Agent (Paid by Saks) affiliated with:
MINT
Li & Fung or
Other (Please specify name)
Commission Rate:
Parent Company:
Brand Name:
Label Name:
Business Address:
Primary Contact:
Order To Address:
if different from Business
Invoice Address:
if different from
Business
Return to Vendor
(RTV) Address:
if different from
Business
Mode of Shipping:
Street:
City:
City/Province:
Name:
E-mail:
Street:
City/Province:
Ordering Contact:
State:
Country:
Phone #:
Fax #:
Postal Code:
Name:
Email:
Phone # (with country code):
Street:
City/Province:
Invoice Contact:
Postal Code:
Name:
Email:
Phone # (with country code):
Street:
City/Province:
RTV Contact:
Ocean
Zip Code:
Postal Code:
Postal Code:
Name:
Email:
Air
Phone # (with country code):
Truck
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SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JUNE 2014
Goods Transfer of Title (Inco Terms):
FCA (Saks takes possession and pays all charges once cargo reaches the consolidator/forwarder)
Ex Works (Saks takes possession and pays all charges from factory’s dock)
(City, Country)
(City, Country)
Do you understand and agree to abide by the International Vendor Code of Conduct and the International Vendor Standards Manual:
Yes
No
Are you C-TPAT Certified? If yes, please send copy of certificate.
Yes
No
E. Pay To Information: Vendor completes this section. Please call Accounts Payable at (601) 968-4463 if you have questions.
Vendor Name:
Duns #:
Invoice Currency:
Wire Transfer
Bank Name &
Account Info:
Remittance
Street:
Address (must
City/Province:
Country:
Postal Code:
match invoice):
Required: Vendors are required to receive our electronic payment information via e-mail. The electronic payment information is an Excel spreadsheet
with your trial balance, check remittance details, and copies of chargebacks listed on the check. You will need to provide the e-mail address of the person
responsible for our account. If the account is factored, please provide the contact information for the factor.
Pay To Contact :
Name:
Fax #:
Phone #:
E-mail:
E-mail:
E-mail:
E-mail:
F. Payment and Freight Terms: Buying office completes this section.
Div#
Grp#
Dept #
1
Payment Terms
Freight Terms
Net 60 Days
8 % 10 EOM
Discounts
Cash Discount: Invoice paid within a
specified period of time to receive the
discount
Trade Discount: Part of the product cost
based on the type of merchandise and/or the
number of units/dollars we are purchasing
Cash Discount: Invoice paid within a
specified period of time to receive the
discount
Trade Discount: Part of the product cost
based on the type of merchandise and/or the
number of units/dollars we are purchasing
Saks Pays Freight
Other (Specify)
2
Net 60 Days
8 % 10 EOM
Saks Pays Freight
Other (Specify)
Cosmetic & Fragrance Departments – Buying office completes this section.
What is the Demonstrator or Salary provided by the vendor?
% of Receipts
% of Sales
No (GMM signature required)
G. Supply Chain Capabilities: Vendor completes this section. Refer to www.saksincorporated.com under “Vendor Relations” for details.
For EDI questions please call (212) 549 – 1352 or 1351 or email [email protected]
For other Supply Chain please call (212) 549 - 1348 or (212) 549 - 1347 email [email protected]
Supply Chain Contact:
Name:
Phone #:
E-mail:
Ordering Unit of Measure:
Fax #:
Eaches:
Cases :
Manufacturing Lead Time:
SFA Standard Hangers:
Vendor will comply with Saks hanger standards as per Vendor Standards Manual
EDI Capable:
Yes
No
N/A
No
EDI company, if outsourced:
EDI Contact:
UPC Ticketing Contact:
Network (Van):
Name:
Phone #
Address:
Contact Name:
Company Name:
Phone #
Email:
Full Shipping
Address:
Contact Name:
Country:
GXS
Advantis
Inovis
Qualifier and Com ID:
810 Invoice:
Fax#
Fax #
Postal Code:
Other (specify)
VICS Version:
Yes
No
850 Purchase Order:
Yes
No
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SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JUNE 2014
856 Advance Ship Notice:
Yes
No
852 Sales Advice:
Yes
No
UPC Availability
Yes
No
Four (4) UPCs or EANs:
Retail Price on ticket:
th
OFF 5 Tickets only:
Yes
No
Yes
Catalog ID:
Catalog Name:
No (will need to provide a Spreadsheet of UPCs to the Buying Office)
GXS Catalogue
1)
UPC (barcode) ticket:
GS1-128 Ship Label:
2)
3)
4)
No (receiving from Saks or other approved source –
International Services confirmation required)
Yes (Attach sample UPC ticket to this form)
Yes
No
Vendor will pre-ticket with “Value” ticket (attach sample dual retail ticket for
approval)
FashionFix Tickets only:
No (GMM signature required)
Vendor will pre-ticket with Saks SKU tickets
H. Transportation Vendor Information:
Provides BOL number on all ASNs or packing lists
VICS Bill of Lading format on all shipments
Ship-From Location #1:
Transportation
Contact #1:
Ship-From Location #2:
Transportation
Contact #2:
Yes
Yes
Street:
City:
Name:
E-mail:
No
No
State:
Phone #:
Fax #:
Zip Code:
Street:
City:
State:
Zip Code:
Name:
Phone #:
E-mail:
Fax #:
I. Internet access into Saks’ Web Tendering, Accounts Payable and Vendor Compliance Systems: If access is
requested, SFA will contact you for ID and password set up and to provide training.
Would you like Online
Vendor Compliance information
Accounts Payable’s payment and
access to:
through vendornet.saksinc.com?
compliance information through
vendornet.saksinc.com?
Yes
No
Yes
No
If Yes, please provide the following:
Contact Name:
Email:
Phone #:
J. VERIFICATION OF VENDOR SET-UP:
Web Tendering for delivery authorization
and appointments through
webtenderingr2.saksinc.com?
*REQUIRED IF SAKS PAYS FREIGHT*
Yes
No
If Yes, please provide the following:
Contact Name:
Email:
Phone #:
If Yes, please provide the following:
Contact Name:
Email:
Phone #:
Vendor completes this section. If signatures are present on email stream per guidelines below, you
do not need to fill out this section.
The following are acceptable signatures to authorize a Vendor Set-up or Maintenance:
1) An email sent by the authorizing party that has the terms and conditions present (i.e. payment and freight terms) and contains a typed consent of
embedded terms.
2) An electronic signature or digital signature that is available in software like Microsoft Word.
3) A typed signature in the on the completed form using space below .
Buyer’s Signature: (Required)
Date:
DMM’s Signature: (Required)
Date:
GMM’s Signature:
Date:
(Required only if required by terms chosen)
International Services:
Date:
(Required)
Vendor’s Signature: (Required)
Title:
Date:
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SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JUNE 2014
Email Signature Disclaimer: As a general matter email is a written record and is considered to be just as valid in
proving an agreement as a letter. An email record of the vendor’s agreement to the terms is sufficient to document the
agreement.
Acceptable signatures for this electronic form are the following:
1) An email sent by the authorizing party that has the terms and conditions present (i.e. payment and freight terms are
selected) and contains a typed consent of embedded terms.
If a merchant has emailed you the form with terms assigned, we maintain the right to uphold "if we don't hear from you we
will assume you have agreed to the terms set forth herein."
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Sample Invoice:
your company name
address
city country postal code
Tel/Fax:
e-mail:
General Merchandise Sample
COMMERCIAL INVOICE
SAKS & Company DBA Saks Fifth
Avenue 500 Hickory Dr. Aberdeen, MD
Sold to: 21001
Date:
Consignee
Invoice #:
Aberdeen
MD 21001 USA
Your Order PO
Contact:
Dept #
Vendor #
Quantity
Currency
Description
Unit price
Material Composition/Construction/Gender
Item/Style
Total
#REF!
Agents PO if applicable
Manufacturer : Complete Company Name
Address, City, Country and Postal Code of
Manufacturer
Total Pieces:
No of Cartons :
Dims:
W eight : …………………….. Net Kg
__________ Gross Kg
NET
0 % VAT
Special Instructions:
Terms 30 Days
TOTAL
Shipping Terms (Named Place/Port/Location)
If Multiple Countries of Origin specify by style :
Signed :
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Sample Packing List
Your Company Name
Address
City - Country - Postal Code
Telephone / Fax:
E-mail:
PACKING LIST SAMPLE
SOLD TO:
Saks & Company DBA Saks Fifth Avenue
DATE:
500 Hickory Drive
INVOICE #:
Aberdeen
SAKS PO #:
Maryland 21001 USA
AGENT PO #;
If Applicable
CONTACT:
DEPT #:
DELIVER TO:
VENDOR #:
CARTON #
STORE
CODE
STYLE # / NAME
COLOR
SIZE
#
OF
UNIT(S)
DIMS
STYLE SUMMARY:
a) Style # / Name
a) Total Units
b) Style # / Name
b) Total Units
c) Style # / Name
c) Total Units
Additional Carton Marks and Numbers:
** Please indicate when cartons are master-packed and number of inner cartons for each master-pack. **
Total Pieces:
Total Cartons :
Total Net Wt (Kgs):
Total Gross Wt (Kgs):
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SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JUNE 2014
Revised 2012
ACCESSORIES PRODUCT DETAIL SHEET
Instructions: Fill out this sheet for the following types of items:
◊ Swimwear, scarves, hats, shawls, mantillas, mufflers, veils, handkerchiefs, neckties, bowties, cravats, pantyhose, tights, stockings, socks, belts,
handbags, luggage, gloves, mittens, or other miscellaneous apparel accessories.
◊ Please write or type the information in the areas provided. For "Yes" or "No" answers, please select the appropriate box.
◊ For each style, please provide a sketch along with the completed form.
1. Name of item
12. For items containing leather, fur, or other wildlife product, please indicate species:
2. Vendor Style Number
a. Does the garment contain furskin and/or buttons (leather with hair attached)?
If the garment contains buttons of natural material please indicate number and cost per button
3. Purchase Order number
4. Identify gender or wearer (check one box):
Yes
No
Men's
Women's
Material Compostion
Boys
(Must be U.S. size range 2T-4T, 4-7, 8-20)
Common Name
Girls
(Must be U.S. size range 2T-4T, 3-6X, 7-16, 10-16)
Scientific Name
Infants
(Must be U.S. size range 0-24 months;
Country of Origin
body length must not exceed 86 cm)
Source (wild or farm raised)
Unisex
5. Identify fiber content/materials in percentage by weight;
Material Composition
(example--cotton 50%, wool 50%):
Common Name
6. For items that are composed of both textile and non-textile
(example--textile garments trimmed with leather), please identify:
Buttons:
NO
Unit Cost per Button
13. For all KNIT items, please complete the following (for woven garments skip to 13):
a. What direction do the stitches run?
Horizontal
Vertical
b. What is the stitch count in the direction the stitches are made?
c. What is the weight of fabric in grams as measured in square meters?
(example: 200 grams per square meter)
a. Identify percentage of components by value:
b. Identify percentage of components by surface area:
7. Identify the function of the accessory:
Bathing suit / swimsuit
see question 10
Gloves / mittens / mitts
see question 15
Braces/suspenders/garters
Shawl/scarf
Muffler/mantilla/veil
Handkerchief
Hemmed? YES
Necktie/bowtie/cravat
see question 14 b.
Pantyhose
see question 13 d.
Tights
see question 13 d.
Full length/knee-length hosiery
see question 13 d.
see question 16
Hat
Belt / bandolier
see question 18
Handbag / purse / clutch
see question 17
Travel bags
see question 17
Cosmetic / vanity bags
see question 17
Attache / briefcase
see question 17
Other (Please describe)
8. Identify construction:
Knit
Woven
Scientific Name
Country of Origin
Source (wild or farm raised)
NO
Leather / Fur
9. Does the item have any of the following features:
Yes
No
Fiber content/location
Lining
Interlining
Trim
Beading
Lace
Net
Embroidery
Buttons
* Butt ons of Natural Material complete block 12*
10. For swimwear, please indicate the following characteristics:
a. For men's swimwear, please indicate: Yes
No
Elastic waistband?
Functional drawstring?
Extends below the knee?
b. Does bathing suit include a top and bottom?
Yes
No
b1. If yes, are top and bottom sold separately?
Yes
No
11. Please identify the factory for where the garment is produced?
d. For pantyhose, tights, and hosiery, please indicate:
The number of decitex per single yarn
(example: 65 decitex per single yarn)
14. For all WOVEN items, please complete the following:
a. Does the item contain 2 or more colors in the warp or filling?
Yes
No
b. For neckties, bowties and cravats please indicate which is correct:
(1) Item contains 50% or more by weight (including linings and
interlinings) of textile materials other than silk or silk waste
(2) Item contains less than 50% by weight (including linings and
interlinings) of textile materials other than silk or silk waste
15. For all Gloves, Mittens, or Mitts, please complete the following:
a. Is the garment for use in sports?
Yes
No
Skiing
Baseball
Ice Hockey
If yes, what sport?
Golf
Other
b. Are the gloves, mittens or mitts lined?
Yes
No
c. Do the gloves, mittens or mitts have a seam?
Yes
No
d. Do the gloves, mittens or mitts have a fourchette?
Yes
No
16. For Hats, please complete the following:
a. Is the hat made by plaiting or assembling strips of any material?
Yes
No
b. Is the hat sewed or not sewed?
Sewed
Not Sewed
17. For Handbags / travel bags, etc., select type of closure and indicate dimensions:
Zipper
Magnet
Length
Snap
Buckle
Width
Height
*
a. If handbag, is it made wholly of braid, part of braid, or does not have any braid?
Wholly braid
Part of Braid
No braid
*
b.If made of patent leather, provide thickness of the plastic coating in mm--------18. For a belt or bandolier, is the item reversible?
Yes
No
19. What is the country of origin of the article?
20. NET WEIGHT OF THE GARMENT: (required)
REQUIRED
21 What is the weight of the fabric in Ounces per Square Yard? ____________________________________________
22 Does the fabric have a plain surface or raised surface?
YES OR NO
86
SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JUNE 2014
Revised August 2012
DRESSES & GOWNS
WEARING APPERAL DETAIL SHEET
Instructions:Fill out this sheet for the following types of items:
◊ Dresses, gowns.
◊ Please write or type the information in the areas provided. For "Yes" or "No" answers, please select the appropriate box.
◊ For each style, a photo or sketch is required along with the completed form.
1. Name of garment
2. Vendor Style Number
3. Purchase Order number
11. For items containing leather, fur, or other wildlife
(i.e., MOP, corozo or coconut) product please indicate species:
a. Does the garment contain furskin (leather with hair attached)?
4. Identify gender or wearer:
Yes
No
Women's
Common Name
Girls
(Must be U.S. size range 2T-4T, 3-6X, 7-16, 10-16) Scientific Name
Infants
(Must be in the U.S. size range 0-24 months;
Country of Origin
body length must not exceed 86 cm)
Source (wild or farm raised)
5. Identify fiber content/materials in percentage by weight;
(example--cotton 50%, wool 50%):
Cost of Buttons (if applicable)
Common Name
Scientific Name
Country of Origin
Source (wild or farm raised)
6. For garments that are composed of both textile and non-textile
Cost of Buttons (if applicable)
(example--textile garments trimmed with leather),
please identify the following:
12. For all KNIT garments, please complete the following
(for woven garments skip to 13):
a. Identify percentage of components by value:
a. What direction do the stitches run?
b. Identify percentage of components by surface area:
b. What is the stitch count in the direction the stitches are made per cm?
Horizontal
7. Identify construction:
Knit
Woven
Leather / Fur
Vertical
13. For all WOVEN garments, please complete the following:
a. Does the garment contain 2 or more colors in the warp or filling?
Yes
8. Does the garment(s) have any of the following features:
No
b. Is the garment made from Worsted Wool?
Yes
Yes
No
Fiber content/location
No
If yes, what is the average diameter of the fiber as measured in microns?
Lining
microns (For example, 18.5 microns; or 16.2 microns)
Interlining
c. Is the garment made from blue denim?
Trim
Yes
Beading
No
d. Is the garment made from corduroy?
Buttons* (indicate quantity)
Yes
9. Does the garment have raised or napped fibers?
Yes
No
10. What is the country of origin of the article?
No
14. Please identify the factory and provide shipping information.
a) Factory Name and Address (where the garment is produced):
b) Ex Factory Date:
c) Ship Point:
REQUIRED
15 What is the weight of the exterior fabric in Ounces per Square Yard? ____________________________________________
16 What is the weight of the lining in Ounces per Square Yard? ____________________________________________
17 Does the exterior have a plain surface or raised surface? YES OR
NO
18 Does the lining have a plain surface or raised surface? YES OR NO
19 If a Free or Reduced Duty Program is applicable, please provide the following:
a.Country of Origin of the exterior material:
b.Country of Origin of the lining material
c.TPL applicable: YES
OR
NO
NAFTA applicable:
YES
OR
NO
87
SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JUNE 2014
LOWER BODY GARMENT
WEARING APPERAL DETAIL SHEET
Revised August 2012
This sheet is for the following types of items
Instructions:
◊ Pants, trousers, breeches, shorts, skirts, divided skirts, capri's, skorts, or overalls.
◊ Please type the information in the area provided. For "Yes" or "No" answers, please select the appropriate box.
◊ For each garment style, a photo or sketch is required along with the completed form.
1. Name of Garment
11. Please indicate the type of garment:
2. Vendor Style Number
trousers or breeches
skirt
divided skirt
Shorts
skort
overalls
3. Purchase Order Number
4. Identify gender or wearer (check only one box):
Men's
12. For items containing skins, furs, feathers, scales, or other wildlife
(i.e., MOP, corozo or coconut) product please indicate species:
Women's
a. Does the garment contain furskin (leather with hair attached)?
Boys
(Must be U.S. size range 2T-4T, 4-7, 8-20)
Girls
(Must be U.S. size range 2T-4T, 3-6X, 7-16, 10-16)
Infants
Yes
No
Common Name
(Must be U.S. size range 0-24 months;
body length must not exceed 86 cm)
Scientific Name
Country of Origin
Unisex
Source (wild or farm raised)
5. Identify textile fiber content/materials in percentage by weight;
Cost of Buttons (if applicable)
(example--cotton 50%, wool 50%):
Common Name
Scientific Name
Country of Origin
6. For garments that are composed of both textile and non-textile
Source (wild or farm raised)
(example--textile garments trimmed with leather),
Cost of Buttons (if applicable)
please identify the following:
13. For all KNIT garments, please complete the following
a. Identify percentage of components by value:
(for woven garments skip to 14):
b. Identify percentage of components by surface area:
a. What direction do the stitches run?
Horizontal
Vertical
b. What is the stitch count in the direction the stitches are made?
7. Identify construction:
14. For all WOVEN garments, please complete the following:
Knit
Woven
Leather / Fur
a. Does the garment contain 2 or more colors in the warp or filling?
8. Does the garment(s) have any of the following features:
Yes
No
No
Yes
Material Composition/location
b. Is the garment made from Worsted Wool?
Lining
Yes
No
If yes, what is the average diameter of the fiber as measured in microns?
Interlining
Trim
microns (For example, 18.5 microns; or 16.2 microns)
Beading
c. Is the garment made from blue denim?
Padding for warmth
Yes
Water resistant
No
d. Is the garment made from corduroy?
Yes
Buttons* (indicate quantity)
No
9. Does the garment have raised or napped fibers?
Yes
15. Please identify the factory and provide shipping information.
a) Factory Name and Address (where the garment is produced):
No
10. What is the country of origin of the article?
b) Ex Factory Date:
c) Ship Point:
REQUIRED
16 What is the weight of the exterior fabric in Ounces per Square Yard?
17 What is the weight of the lining in Ounces per Square Yard?
____________________________________________
____________________________________________
18 Does the exterior have a plain surface or raised surface? YES OR
19 Does the lining have a plain surface or raised surface? YES OR
NO
NO
20 If a Free or Reduced Duty Program is applicable, please provide the following:
a.Country of Origin of the exterior material:
b.Country of Origin of the lining material
c.TPL applicable: YES
OR
NO
NAFTA applicable:
YES
OR
NO
88
SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JUNE 2014
Revised August 2012
SUITS AND ENSEMBLE
WEARING APPERAL DETAIL SHEET
Instructions: Complete the form below for all sets of textile garments consisting of at least 2 pieces one of which is made to cover the upper body and one made
to cover the lower body. The pieces to the set must be of identical fabric, construction, style, color and size. This sheet is to be submitted in addition to the
commercial invoice for each style. Please write or type the information in the area provided. For "Yes" or "No" answers, please place an "X" in the indicated space.
For each garment style, a photo or sketch is required along with the completed form.
1. Name of garment
13. Is the fabric and design of the upper body garment identical in color
2. Vendor Style Number
and construction to the fabric and design of the lower body garment?
Yes
3. Purchase Order number
No
4. Identify gender or wearer (check only one box):
Men's
14. For vests, is the front of the vest made from the same fabric as the
Women's
outer surface of the jacket and lower body garment and the back of
Boys
(Must be U.S. size range 2T-4T, 4-7, 8-20)
Girls
(Must be U.S. size range 2T-4T, 3-6X, 7-16, 10-16)
Infants
(Must be U.S. size range 0-24 months;
body length must not exceed 86 cm)
Unisex
5. Identify textile fiber content/materials in percentage by weight;
(example--cotton 50%, wool 50%):
6. For garments that are composed of both textile and non-textile
(example--textile garments trimmed with leather),
please identify the following:
a. Identify percentage of components by value:
b. Identify percentage of components by surface area:
7. Identify construction:
Knit
Woven
Leather / Fur
8. Identify the upper body garment(s)?
Tailored suit jacket
Vest
Other (please describe)
9. Identify the lower body garment(s)?
Trousers
Skirt
Shorts
Divided Skirt
the vest made from the same fabric as the lining of the jacket?
Yes
No
There is no vest
15. Please list the number of vertical panels on the tailored suit jacket:
Vertical Panels
16. Do the garments contain any of the following?
Exotic skins
(example: alligator, lizard, snake)
Fur skins
(example: mink, shearling, rabbit)
Feathers
(example: ostrich, chicken, duck)
Shell
(example: mother of pearl buttons)
Animal fibers
(example: cashmere, camel, angora, alpaca)
*For each animal product, please provide:
Common Name
Scientific Name
Country of Origin
Source (wild or farm raised)
How many buttons
Cost of buttons (if applicable)
Common Name
Scientific Name
Country of Origin
Source (wild or farm raised)
How many buttons
Cost of buttons
17. For all KNIT garments, please complete the following
(for woven garments skip to 16):
a. Number of Horizontal stitches per centimeter
10. Provide a price breakdown for each garment:
Garment
Price
Jacket
Trousers
b. Number of Vertical stitches per centimeter
18. For all WOVEN garments, please complete the following:
a. Do the garments contain 2 or more colors in the warp or filling?
Yes
No
11. Do the garments have any of the following features:
b. Are the garments made from Worsted Wool?
Yes
No
Material Composition/location
Yes
No
Lining
If yes, what is the average diameter of the fiber as measured in microns?
Interlining
microns (For example, 18.5 microns; or 16.2 microns)
Trim
19. Please identify the factory and provide shipping information.
Buttons* (indicate quantity)
a) Factory Name and Address (where the garment is produces):
12. What is the country of origin of the article?
b) Ex Factory Date:
c) Ship Point:
REQUIRED
20 What is the weight of the exterior fabric in Ounces per Square Yard? ____________________________________________
21 What is the weight of the lining in Ounces per Square Yard? ____________________________________________
22 Does the exterior have a plain surface or raised surface? YES OR
NO
23 Does the lining have a plain surface or raised surface? YES OR
NO
24 If a Free or Reduced Duty Program is applicable, please provide the following:
a.Country of Origin of the exterior material:
b.Country of Origin of the lining material
c.TPL applicable: YES
OR
NO
NAFTA applicable:
YES
OR
NO
89
SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JUNE 2014
Revised August 2012
Instructions:
UPPER BODY GARMENT
WEARING APPERAL DETAIL SHEET
This sheet is for the following types of items:
◊ Shirts, blouses, tops, T-shirts, sweaters, sweatshirts, pullovers, or other similar items. (Not for Coats or Jackets!)
◊ Please type the information in the area provided. For "Yes" or "No" answers, please select the appropriate box.
◊
For each garment style, a photo or sketch is required along with the completed form.
1.
2.
3.
4.
Name of garment
Vendor Style Number
Purchase Order number
Identify gender or wearer (check one box):
Men's
Women's
Boys
(Must be U.S. size range 2T-4T, 4-7, 8-20)
Girls
(Must be U.S. size range 2T-4T, 3-6X, 7-16, 10-16)
Infants
(Must be U.S. size range 0-24 months;
body length must not exceed 86 cm)
Unisex
5. Identify textile fiber content/materials in percentage by weight;
(example--cotton 50%, wool 50%):
16. What type of sleeves does the garment have?
Long
Short
Sleeveless
a. For garments with long or short sleeves, what type of cuffs are on the sleeves?
Hemmed
Rib
Other, please describe
b. Does the garment have very large, oversized armholes?
Yes
No
c. For sleeveless garments, please provide the amount of shoulder coverage
(e.g. width of strap) of the garment in centimeters.
(example: 5 centimeters)
d. For sleeveless garments, please advise if the upper back extends from side
seam to side seam. ___YES or NO________________
17. Does the garment cover the neck and shoulder of the wearer?
Yes
No
If No, is the garment one of the following:
Bandeau
Bustier
Halter
6. For garments that are composed of both textile and non-textile
(example--textile garments trimmed with leather),
please identify the following:
a. Identify percentage of components by value:
b. Identify percentage of components by surface area:
7. Identify construction:
Knit
Woven
Leather / Fur
8. Does the garment(s) have any of the following features:
Yes
No
Fiber content/location
Lining
Interlining
Trim
Beading
9. Does the garment have any openings / closures at the neck?
Yes
No
a. If yes, describe the type of closure:
Full
(example: Button down shirt)
Partial
(example: Polo type shirt)
b. If yes, give the location of the closure:
Front
Back
Side
(example: tied bow on the shoulder)
c. Method of fastening:
Buttons
Are buttons of all natural material?
Zipper
If yes, please fill in question 18.
Tie
Other
If Other, please describe:
d. If closure by buttons, does garment
Button left over right as garment is worn
Button right over left as garment is worn
10. Does the garment extend at least to the waist of the wearer?
Yes
No
If No, give the length of top in centimeters:
11. Does the garment have pockets below the waist?
Yes
No
12. Does the garment have a tightening at the waist?
Yes
No
13. What type of finish is found at the bottom of the garment?
Hemmed
Drawstring
Rib-knit
Other
14. Is the garment fleece or does it otherwise have raised or napped fibers?
(example: like a sweatshirt or corduroy)
Yes
No
15. What is the country of origin of the article?
18. For items containing leather, fur, or other wildlife (i.e., MOP, corozo, or coconut) product
please indicate species:
a. Does the garment contain furskin (leather with hair attached)?
Yes
No
Common Name
Scientific Name
Country of Origin
Source (wild or farm raised)
How many buttons
Cost of buttons (if applicable)
Common Name
Scientific Name
Country of Origin
Source (wild or farm raised)
How many buttons
Cost of buttons (if applicable)
19. For all KNIT garments, please complete the following (for woven garments skip to 20):
a. What direction do the stitches run?
Horizontal
Vertical
b. What is the stitch count in the direction the stitches are made per cm?
c. Is this garment worn as underwear?
Yes
No
d. Is the garment color white?
Yes
No
e. What is the weight of fabric in grams as measured in square meters?
(example: 200 grams per square meter)
f. Does the garment have any of the following characteristics?
Yes
No
Plain Jersey
Interlocking fabric
Close fitting sleeves
Appliques
Embroidery
Heat transfers
Shoulder pads
Side slits
20. For all WOVEN garments, please complete the following:
a. Does the garment contain 2 or more colors in the warp or filling?
Yes
No
b. Is the garment a man's dress shirt (example: shirt to be worn with a necktie)
Yes
No
c. Is the garment made from blue denim?
Yes
No
21. If the garment is for Men, please indicate if the sizing is numeric or alpha (S, M, L)
Numeric
Alpha
22. Please identify the factory and provide shipping information.
a) Factory Name and Address (where the garment is produced):
b) Ex Factory Date:
REQUIRED
23
24
25
26
27
c) Ship Point:
What is the weight of the exterior fabric in Ounces per Square Yard? ____________________________________________
What is the weight of the lining in Ounces per Square Yard? ____________________________________________
Does the exterior have a plain surface or raised surface? YES OR NO
Does the lining have a plain surface or raised surface? YES OR NO
If a Free or Reduced Duty Program is applicable, please provide the following:
a.Country of Origin of the exterior material:
b.Country of Origin of the lining material
c.TPL applicable: YES
OR
NO
NAFTA applicable:
YES
OR
NO
90
SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JUNE 2014
INT ERNATIONAL FOOT WEAR ASSOCIATION
FOOTWEAR RET AILERS OF AMERICA
INTERIM FOOTWEAR INVOICE
In structions: Complete part A (questions 1-9) for all entries. The answ ers to questions 3 and 4 determi ne which of the remaining parts, B-E,
must be completed. If the ans wers to questions 3 and 4 are rubber and/or plastics, complete part B only. If the answer to question 3 is textile
materials and the answer to question 4 is not other m ateri al s, only complete part C. If the answ er to question 3 is leather and the ans wer to 4 is not
other materials, only com plete part D. If the answer to ques ti on 3 or 4 is other m ateri al s, only complete part E.
A.
1. Manufacturer's style num ber , if any:
2. Impor ter's style and/or SKU, if any:
16. If th e answer to 15 is yes, is the foxing or foxing -like b and
wholly or alm ost wholly of rubb er or plastic
YES
3. Iden tify which of the follo wing materials make up the g reatest
p ortion o f the external surface area o f the u pper (accessor ies,
NO
17. Which of the fo llowing characteristics do es the footwear possess?
r einfor cements, orn am entation, etc… excluded):
a. Leather
a. zoris
b. made on a base or platform of wood with inner sole
b. Rubber and/or plastics
c . made on a base or platform of wood without inner sole
c . Textile Materials
d. made on a base or platform of cork
d. Other Materials
e. open toes or open heels
f. exclusively adhes ive construction
g. slip on ty pe
4. Iden tify which of the follo wing materials make up the g reatest
p ortion o f the external surface area o f the sole (accessories,
h. none of the above
r einfor cements, spikes, etc… excluded ):
18. If th e answer to 14 is yes, are the upp ers entirely of non -m olded
a. Leather or c ompos ition leather
construction from a poin t 3cm above the top of the outer sole?
b. Rubber and/or plastics
c . Other materials
YES
NO
5. Is the footwear designed for sports activity and does it have
spikes, cleats, etc or provision for attachm ent o f such?
C.
YES
Uppers ar e textile materials; soles are leath er, composition leather,
rubber or plastics.
19. Is th e external surface area of th e u pper mo re th an 50% leather
NO
6. Is the footwear one o f the following typ es?
(leath er accessor ies, reinforcem ents, etc… included)
YES
a. Skating boots, wrestling boots
NO
boxing boots or cy cling shoes
If y es, stop; if no, complete questions 14,15,16,17 and 20
b. Ski Boots
20. Which of the fo llowing characteristics do es the footwear possess?
c . Cros s Country Ski Boots
d. tennis shoes, basketball shoes, gym shoes, training shoes , & the like
a.not over 50% (by weight) as a total of textile materials, rubber and plastics OR under 10% of rubber and plastics
b. over 50% (by weight) as a total of textile materials, rubber and plastics AND 10% or over of rubber and/or plastic s
gym s hoes , training shoes, & the like
c . uppers of vegetable fibers (cotton, flax, etc)
e. none of the above
d. soles which overlap the upper exc ept at the toe or heel
7. Is the footwear exclusively fo r m en, yo uth or boys?
YES
D.
NO
Uppers ar e leather ; soles are leather, com position leather, r ubber
or p lastics
8. Does the fo otwear have a protective metal toe cap ?
21. Which of the fo llowing characteristics do es the footwear possess?
YES
a. welt construction
NO
9. What is the height of the upper:
b. turn or turned c onstruction
c . uppers consis ting of leather straps ac ross the instep and aroung big toe
a. cov ers the knee or higher
d. made on a base or platform of wood with inner sole
b. cov ers the ankle, but not the knee
c . does not cover the ankle
e. made on a base or platform of wood without inner sole
f. none of the above
E.
For sh oes m ade of rubber and/or plastic so les and u ppers
B.
Other
22. Which of the fo llowing characteristics do es the footwear possess?
10. Is the footwear waterproof and assemb led by means oth er th an
stitching, mailin g, riveting, screwing, plugg ing o r similar processes
YES
NO
c . uppers and soles of wool felt
d. disposable footwear
(If yes, complete questions 11-15; if no, c omplete questions 13-18)
e. none of the above
11. Are the external surface areas of the upper and the sole
(accessories, r einfo rcements, etc included ) over 90% PVC?
YES
12.
a. uppers of leather or compostion leather
b. uppers of tex tile materials
23.
For item s co ntaining leath er, fur, or o ther wildlife
(i.e. calf skin, pyth on skin...) product please in dicate sp ecies:
NO
Is the fo otw ear design ed for use withou t clo sures?
a. Does the garm ent contain furskin (leather with h air attached)?
YES
NO
YES
NO
13. Is the external surface area o f the up per (accessories,
r einfor cements, etc, included) over 90% rubber and/or plastic
YES
NO
14. Is the footwear protective in natur e (ie. desig ned to be wor n over ,
o r in lieu o f, other footwear as a protection against water, oil,
SPECIES FWS INFO:
Common Name
Scientific Name
Country of Origin
Source (wild or farm raised)
91
SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JUNE 2014
FABRIC DETAIL SHEET FOR KNITTED & CROCHETED FABRIC
INVOICE NO. __________
PO NO. _______________
REF NO. ______________
A.
1.
State exact width of the fabric _________________________________
2.
Detailed description of fabric __________________________________
3.
List percentage by weight of each material:
Material 1 __________________
(Name of Material)
______________
(% by weight)
Material 2 __________________
(Name of Material)
_____________
(% by weight)
Material 3 __________________
(Name of Material )
_____________
(% by weight)
4.
Weight in grams per square meter: _____________________________
5.
Is this a pile fabric (include “long pile” and “Terry” fabrics):
No: Skip to item 6
Yes: Answer questions below
What type of pile
____ Long pile
____ Looped pile
____ Velour
____ Other type of pile
6.
For fabrics that are NOT pile answer below:
a. Is the fabric a warp knit fabric _____ No proceed to item B
_____ Yes answer questions below
Is fabric an open work fabric? ____Yes ____ No
Is fabric stitch-bonded goods? ____ Yes ____ No
b. Is the baric circular knit? ____ No ____ Yes (if yes answer questions below)
Is the cotton yarn exceeding 100 metric number per single yarn? ___ Yes ___ No
Is fabric single knit? ____ Yes ____ No
Is fabric double knit or of interlock construction? ___ Yes ___ No
NOTE: Stitch-bonded goods are Fabrics where the chain stitches are formed of textile yarn. Long pile fabrics
refer to fabrics made by inserting fibers from card silver into the loops of the ground Fabric during knitting.
Open work fabrics means fabrics with stable open meshes, whether or not containing inwrought designs.
92
SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JUNE 2014
CHIEF WEIGHT WOOL
FABRIC DETAIL SHEET
Article, Item or Quality Name or Number #: __________________________________.
Fiber Contents in percentages by weight: ____________________________________
____________________________________.
Check One:
Type of Wool: Worsted: YES NO
(circle one) If worsted, provide average
Fiber diameter per yarn in microns: _____________.
Fine Animal Hair ________________. Coarse Animal hair____________________.
(State percentages in space if a mixture)
Carded:
YES____ NO _____ Combed: YES ______ NO ____________
If mixture, give percentages: Carded % __________ Combed % __________
Grams per square meter (g/m2): _______________________________________.
Width in centimeters (cm): ___________________________________________.
Hand Woven: YES _________ NO____________
For tapestry or upholstery use: YES __________ NO ________________
Type of weave (plain (1x1 only), sateen or satin, twill, jacquard, dobby, other:
Specify: __________________________________________________________.
If containing any man-made fibers:
State each man-made fiber by percentages: ________________________________.
State is staple or filament for each fiber by percentages: _______________________
______________________________________________________________________
______________________________________________________________________.
DO NOT USE THIS SHEET IF FABRIC IS KNIT, PILE, LACE, NET OR ANY
OTHER SPECIAL CONSTRUCTION.
PLEASE NOTE THAT FAILURE TO PROVIDE COMPLETE AND ACCURATE
INFORMATION ON THIS DOCUMENT WILL DELAY ENTRY OF GOODS TO
CUSTOMS AND SHIPPER WILL INCUR CHARGEBACK PER OUR POLICY.
93
SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JUNE 2014
Sanitary Certificate
Your Company Name
Address
City, Country, Postal Code
Telephone#
Fax#
Declaration For Saks Fifth Avenue PO Number#____________
Invoice # _____________
We the undersigned, declare that the merchandise supplied comply with American
customs requirements as to the following.
That all feathers have been processed as follows:
All feathers have been washed, sterilized and dyed. The material does not contain any
animal tissue, fat or bone only sterilized feathers. Additionally the feathers have been
bleached at 90 degrees Celsius for a minimum of 30 minutes and dyed at 90 degrees
Celsius for a minimum of 45 minutes
Signed: ________________
Title: __________________
Sample: CPSC - General Conformity Certificate and Exempt Form
94
SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JUNE 2014
General Conformity Certification
(Adult apparel, exempt fabrics only)
The products described herein are certified to be in compliance with all applicable Consumer Product Safety
Commission standards, bans, rules and regulations.
Purchase
Order:
Invoice Number:
Control #
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
Style
Description
Vendor Name:
CPSC Safety
Regulation
16CFR Part 1610
16CFR Part 1610
16CFR Part 1610
16CFR Part 1610
16CFR Part 1610
16CFR Part 1610
16CFR Part 1610
16CFR Part 1610
16CFR Part 1610
16CFR Part 1610
16CFR Part 1610
16CFR Part 1610
16CFR Part 1610
16CFR Part 1610
16CFR Part 1610
16CFR Part 1610
16CFR Part 1610
16CFR Part 1610
16CFR Part 1610
16CFR Part 1610
Date
Manufactured
Place Manufactured
(Name and Address)
By signing below I certify that the fabrics used in the production of the garments covered by this Certification are exempt from testing
under 19CFR1610.37 (d).
Manufacturer/Vendor:
Importer:
Saks Fifth Avenue
500 Hickory Drive
Company
Aberdeen, MD 21001
name and
410-297-5572
address:
Name:
Title:
Date:
Phone#:
95
SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JUNE 2014
Vendor Statement of CPSC Conformity
Except as provided in paragraphs (2) and (3), every manufacturer of a product which is subject to a consumer product safety rule under this Act or similar rule, ban, standard,
or regulation under any other Act enforced by the Commission and which is imported for consumption or warehousing or distributed in commerce (and the private labeler of
such product if such product bears a private label) shall issue a certificate which shall certify, based on a test of each product or upon a reasonable testing program, that such
product complies with all rules, bans, standards, or regulations applicable to the product under this Act or any other Act enforced by the Commission.
Purchase
Order:
Control #
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
Invoice Number:
Style
Description
CPSC Safety
Regulation
Vendor Name:
Date
Manufactured
Place Manufactured
(Name and Address)
Date Tested
Place Tested
(Name and Address)
By signing below I certify that the items listed on this certificate were tested by the above facility on the date(s) specified and conform to CPSC rules, standards and/or
regulations as shown for each product.
Importer:
Saks Fifth Avenue
500 Hickory Drive
Aberdeen, MD 21001
Manufacturer/Vendor:
Company
name and
address:
Name:
Title:
Date:
Phone#:
96
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