Exhibitor’s Manual 2014 第 11 届中国国际自助服务产品及自动售货系统展 September 25-27, 2014

2014 第 11 届中国国际自助服务产品及自动售货系统展
The 11th China International Self-service, Kiosk & Vending Show 2014
Exhibitor’s Manual
September 25-27, 2014
Shanghai World Expo Exhibition & Convention Center
Supported by:
National Automatic Merchandising Association (NAMA)
European Vending Association (EVA)
Japan Vending Machine Manufacturers Association (JVMA)
European Vending Press Association (EVPA)
Organized by:
All-China Federation of Industry & Commerce / China Tongyuan Corporation
Shanghai Multimedia Industry Association (SMIA)
Administrated by:
Shanghai UBM Sinoexpo International Exhibition Co Ltd.
Shanghai Tiansheng Exhibition Service Co., Ltd.
Concurrent Events:
th
The 6 Shanghai Int’l Digital Signage, Touch & Gesture Control Technology Show 2014
2014 Shanghai Int’l Multimedia Display Technology, Venue & Theatre Construction Show
2014 China Digital Conference System & Audio-visual Integration Equipment Show
Shanghai UBM Sinoexpo International Exhibition Co., Ltd. shall have full power to interpret this Manual.
The contents of this Manual and relevant forms can be downloaded at: www.chinavending.com.cn
The 11th China Self-service, Kiosk & Vending Show 2014 1
Contents
General Information ...................................................................................................................................................... 3
Contact Details for Service Items .............................................................................................................................. 4-5
Instructions for Use of Standard Booth ........................................................................................................................ 6
Instructions for Special Booth Construction ............................................................................................................ 7-12
Exhibition On-site Regulations ................................................................................................................................... 13
Technical Seminars .................................................................................................................................................... 14
Furniture Rent Service........................................................................................................................................... 15-17
Hotel Reservation .................................................................................................................................................. 18-19
Company Sign & Show Catalogue Publication Form ................................................................................................. 20
Travel to Venue........................................................................................................................................................... 21
Advertising & Promotion Opportunities ................................................................................................................. 22-28
Shipment of Exhibits .............................................................................................................................................. 29-42
Safety Management Regulations .......................................................................................................................... 43-44
Regulations of Penalty on Violation of Rules ............................................................................................................. 45
Show Logo .................................................................................................................................................................. 46
Dear Exhibitor:
Welcome you to participate in this Exhibition. We hereby publish all the confirmed information about
exhibiting, move-in, freight forwarding and logistics of exhibited items, etc. in this Manual. We hope this
Manual can help you make all preparations smoothly.
If you have any further inquiries or any other requirements, please don’t hesitate to contact us. We will try
our best to provide you with our assistance.
Please read this Manual in detail. For all the contents that exhibitors are required to reply, please provide
them before the specified deadlines so as not to influence your participation in the exhibition.
The 11th China Self-service, Kiosk & Vending Show 2014 2
General Information
Exhibition Name
2014 第 11 届中国国际自助服务产品及自动售货系统展
The 11th China International Self-service, Kiosk & Vending Show 2014
Venue
Shanghai World Expo Exhibition & Convention Center
(1099 Guozhan Road, Pudong New Area, Shanghai, P. R. China)
Organizer
Show Schedule
Issuance of Badges/
Permits
Value-added
Services
Shanghai UBM Sinoexpo International Exhibition Co., Ltd. / Shanghai Tiansheng Exhibition Service Co., Ltd.
Contact person: Mr. Zhang Feng Tel: +86-21-33392576
Miss Iris
Tel: +86-21-33392561
(1) Exhibitor’s Registration:
Exhibitors can make registration at the Exhibitor Registration Desk on the ground floor of Shanghai
World Expo Exhibition & Convention Center
Registration Time: September 23-24 (08:30 a.m. - 17:00 p.m., Tuesday & Wednesday)
(2) Move-in Time for Special Booth Construction:
September 23 (08:30 a.m. - 17:00 p.m., Tuesday )
September 24 (08:30 a.m. - 19:00 p.m., Wednesday)
(3) Move-in Time for Standard Booth Construction:
September 24 (08:30 a.m. - 19:00 p.m., Wednesday)
(4) Show Time:
September 25 (10:00 a.m. - 16:30 p.m., Thursday)
September 26 (09:00 a.m. - 16:30 p.m., Friday)
September 27 (09:00 a.m. - 14:00 p.m., Saturday)
Notice: Exhibitors should enter the exhibition hall at 08:30 a.m.
(5)Move-out Time:
September 27 (14:00 p.m. - 17:00 p.m., Saturday)
A. Special Booth Construction Permit:
Exhibitors who need special booth construction must assign their staff to go through the procedures for
booth construction at the Certificate/Permit Service Center in the Southern Square of Shanghai World
Expo Exhibition & Convention Center at 9:00 am – 16:30 pm on September 22, 2014. The staffs must
bring themselves with the duplicated copies of business license, qualification certificate of booth
construction contractor, ID card, and deposit for special booth construction [RMB3,000.00 below 54 sq.
m.(including 54 sq.m.); RMB5,000.00 above 54 sq. m.] The construction permit is charged at RMB30.00
per piece. The raw space management fee is RMB30.00 per sq. m. The vehicle pass for cargo loading
& unloading is RMB30.00 per vehicle. The deposit for vehicle pass is RMB70.00 per vehicle. The
deposit for cargo unloading is RMB300.00 per vehicle.
B. Exhibitor’s Badge:
Each standard booth is allocated with 4 badges. The maximum number of badges allocated to each
exhibitor shall not be more than 20 badges to be used during the move-in time and show time (from
September 23 thru. September 27).
A. Free Promotion Opportunity: (Application deadline: September 1, 2014.)
All exhibitors will have their information published free of charge on the Show Directory and other plane
media and show website. Please submit the following materials in electronic format: 1) company’s logo
(colored logo in .tif or .jpg file); 2) company profile (no more than 200 words).
B. Free Visitor Invitation Tickets: (Each exhibitor will be allocated with 50 visitor
invitation tickets. The application deadline: September 1, 2014.)
For the convenience of exhibitors to invite their customers to visit the Exhibition, please contact the
Organizer in advance to obtain invitation tickets free of charge. In order to maintain well-organized
business talk environment on the site of the Exhibition, exhibitors are not allowed to print any invitation
tickets on their own.
The 11th China Self-service, Kiosk & Vending Show 2014 3
Contact Details for Service Items
Organizer
Venue
Hotel Reservation
Shipment &
Customs Clearance
Shanghai UBM Sinoexpo International Exhibition Co., Ltd.
Add: 8F, Xiandai Mansion, 218 Xiang Yang Road (S) Road, Shanghai, 200031, P. R. China
Tel: +86-21-33392561 Fax: +86-21-33392574
E-mail:[email protected]
Website: www.chinavending.com.cn
Shanghai World Expo Exhibition & Convention Center, Hall No.1
Add: 1099 Guozhan Road, Pudong New Area, Shanghai, P. R. China
Tel: +86-21-20893600
Fax: +86-21-20893615
Shanghai PengCheng Exhibition & Display Co., Ltd.
Add: Rm. 1102, No. 83, Lane 1880, Longyang Road, Shanghai, P. R. China
Tel: +86-21-51562711 400 820 7559 / 800 820 7559
Fax: +86-21-51562722
Contact Person: Miss Sun (Mobile: 13472636268), Zhang Xi (Mobile: 13611923556)
E-mail: [email protected]; [email protected]
Shanghai Rogers Exhibition Services Limited
Add: Rm. 1803, Block A, New Century Plaza, No.48, Xing Yi Road, Shanghai, 200336, P. R. China
Tel: +86-21-6270 0003 Fax: +86-21- 6270 0005
Contact Persons:
Overseas Contact: Mr. Frank Chen E-mail: [email protected]
Mr. Edmond Siu E-mail:[email protected]
Domestic Contact: Mr. Ren Yonggang (Mobile: +86-13701746821)
Mr. Liang Xingwang (Mobile: +86-13585707911)
E-mail: [email protected]; [email protected]
The 11th China Self-service, Kiosk & Vending Show 2014 4
Special Booth
Construction
Contractors
Designated by the
Organizer
Standard Booth
Construction &
Furniture Rent
Shanghai Enwei Exhibition Planning Co., Ltd.
Add: Rm. 313, Floor 3, No. 349, Jiudu Road, Shanghai, China
Tel: +86-21-64953258, 57897698
Contact Person: Hu Bing (Mobile: 13817102228)
http://www.enweichina.cn E-mail: [email protected]
Shanghai Changjia Advertising Planning Co., Ltd.
Add: Rm.B2, Block F, No. 668, Beijing Road East, Shanghai, China
Tel: +86-21-63029818*8008 Fax: +86-21-63020180
Contact Person: Wang Jue (Mobile: 13916801082)
http://www.cj-group.com.cn E-mail: [email protected]
Shanghai Huisheng Exhibition Service Co., Ltd.
Add: Rm. 408, No. 838, Mingzhu Road, Qingpu District, Shanghai, China
Tel: +86-21-60700950, 60700958 Fax: +86-21-60700952
Contact Person: Chen Bin (Mobile: 13301685635)
http://www.hareson.com
Shanghai Lewei Exhibition Service Co., Ltd.
Add: No.18, Qingcun Road South, Qingcun Town, Fengxian District, Shanghai, China
Tel: +86-21-62804097 Fax: +86-21-62804097
Contact Person: Zhang Lei (Mobile: 13761239811)
http://www.lwe-exhibits.cn E-mail: [email protected]
Shanghai Yixuan Exhibition Planning Co., Ltd.
Add: Rm. 302, No. 32, Lane 588, Lianhua Road South, Minhang District, Shanghai, China
Tel: +86-21-64102305, 64107458, 64107478 Fax: +86-21-64107479
Contact Person: Liu Yuan (Mobile: 15921081237, 13122726499)
http://www.yixuanexpo.com
E-mail: [email protected] QQ:765178274
Holang (Shanghai) Exhibition & Display Co., Ltd.
Add: Rm.320, Dongtingchun Business Building, No. 46, Puhuitang Road, Xuhui District, Shanghai,
China
Tel: +86-21-51021186-609, +86-21-51021186-616
Contact Person: Wang Yan (Mobile: 18621708663), Zhang Ling (Mobile: 18616564059)
http://www.holang-sh.com E-mail: [email protected]
Shanghai Linghai Exhibition Service Co., Ltd.
Add: Rm. 503, No. 1, PLM Center, Lane 1328, Hengnan Road, Minhang District, Shanghai, China
Tel: +86-21-64291603, 51870798, 64291602
Contact Person: Wang Zhibin (Mobile: 13917796101)
http://www.linghaiexpo.com
E-mail: [email protected]
Shanghai Haibo Exhibition Service Co., Ltd.
Add: Rm. 201, No.5, Kongjiang Yi Cun, Kongjiang Road, Shanghai, 200093, P. R. China
Tel: +86-21-65685037, 65677157
Fax: +86-21-65685015
E-mail: [email protected]
Contact Person: Ms. Zhou (Mobile: 13916161094); Manager Chang (Mobile: 13564907445)
The 11th China Self-service, Kiosk & Vending Show 2014 5
Instructions for Use of Standard Booth
The construction of standard booths is the responsibility of the Exhibition Center while exhibitors are responsible for interior
decoration and layout within their booths.
Standard booth package: 3-sided partition walls, fascia board/company sign in Chinese and English, 1 information table, 2 chairs, 1
220V/5A power socket, 2 100W spotlights, and fully-floored carpet in the booth. (The height of partition walls is 2.49 m.)
The literary words/characters (in Chinese and English) on the fascia board/company sign are originated from the Exhibitor’s
application documents (i.e. Application Form/Contract). The fascia board/company signs for standard booths are made uniformly
by the Organizer of the Exhibition. No coverage and/or change to the fascia board/company sign are permitted without the prior
approval of the Organizer. If any change or remolding is indeed necessary, the Exhibitor should go to the Exhibitor’s Registration
Desk to make an application for examination and approval.
If you need standard booth design and decoration, please contact Shanghai Haibo Exhibition Service Co., Ltd.
Contact Person: Pengfei WEI (Mobile: +86-13482410499)
Tel: +86-21-65685037
QQ:407183019
The 11th China Self-service, Kiosk & Vending Show 2014 6
Instructions for Use of Special Booth Construction
Remark: Drawings Inspection Fee for special booth construction: RMB10.00 per sq.m.
Submission of Documents for Special Booth Construction
Deadline: September 5, 2014
I. Move-in Flow Chart for Special Booth Construction
All the documents required shall be submitted to the Official
Please pay for relevant fees (power distribution box
Booth Construction Contractor, Shanghai Haibo Exhibition
fee, raw space management fee, and deposit for
Service Co., Ltd. for review prior to September 5, 2014.
special booth construction) to the Official Booth
Please email the following documents: booth 3-D effect
Construction Contractor, Shanghai Haibo Exhibition
diagram, power distribution box map, instructions for
Service Co., Ltd. prior to September 5, 2014. If the
decoration materials, duplicated copy of business license of
application for booth construction is made after
booth construction contractor (stamped with company seal).
September 5, a 50% surcharge for urgent service
E-mail: [email protected] Tel: +86-21-65685037,
shall be paid. Tel: +86-21-65685037, Manager
Manager Zhang (Mobile: 13564063679)
Zhang (Mobile: 13916161094).
From September 22, 2014, please bring your remittance certification to the
Office of the Official Booth Construction Contractor beside the Certificate
Issuing Center of the Southern Square to obtain a deposit voucher and a
truck pass (big pass) and apply for a booth construction permit. On the
current day of move-in, apply for the truck unloading permit on presentation
of the truck pass (big pass) and then you can move in.
II. Documents Required for Examination of Special Booth Construction Drawings
No.
Description of Documents
1
Duplicated copy of business license of the booth construction contractor (stamped with official seal)
2
Booth plan
3
3-D diagrams (with detailed measurements), 3-D color effect diagrams
4
Power distribution box diagram (marked with the location of power distribution box)
5
Instruction for decoration materials
6
Double-decked booth structural drawings must be confirmed with the official seal stamped by a professional
design unit with relevant qualification certificates.
The 11th China Self-service, Kiosk & Vending Show 2014 7
(I) Please submit the above documents to the Official Booth Construction Contractor, Shanghai Haibo Exhibition Service Co., Ltd. for
review and registration prior to September 5, 2014. All the documents will be gathered and handed over to the Security
Department of the Exhibition Center (SWEECC) for inspection and then submitted to Shanghai Firefighting Bureau. Once
the booth design drawings are approved, no change should be made. Exhibitors without approval are not permitted to move
in for booth construction. Overdue items shall be charged with urgent service fees. All booths must be decorated with
fireproof and flame-retardant materials.
(II) In the Hall No.1 of Shanghai World Expo Exhibition & Convention Center (WEECC), the height limit for all special booth
construction is 4.5 meters. (For special situation, please contact the Organizer.)
III. Notice for Special Booth Construction
1. If any exhibitor who rents raw space employs a booth construction contractor appointed on its own, they should notify the
self-appointed contractor in advance to pay for the deposit for wastes disposal, power distribution box fee, and booth
construction management fee to Shanghai Haibo Exhibition Service Co., Ltd. and apply for the construction permit to Shanghai
World Expo Exhibition & Convention Center for move-in.
2. The booth construction contractor should arrange their construction schedule properly and complete the booth construction in
time. If overtime work is needed, please apply to the on-site office of Shanghai Haibo Exhibition Service Co., Ltd. for permission
before 15:00 p.m. on the current day.
Service Item
Description
Unit
Unit Price (RMB)
17:30 p.m. - 22:30 p.m.
1 hour/booth
1000
22:30 p.m. - Next day 8: 30 a.m.
1 hour/booth
2000
Overtime fee
3. For the safety’s sake, all the electrical connections in the exhibition hall must be arranged by the Official Booth Construction
Contractor designated by the Organizer. The exhibitor of special booth construction or the exhibitor’s appointed booth
construction contractor must fill in the form of “Special Booth Construction Management Items” to apply for booth power supply
and pay for electrical connection fee. No electrical socket/outlet should be linked with overload electrical appliances.
4. Booth Construction Permit: According to the regulations stipulated by the Shanghai World Expo Exhibition & Convention Center
(SWEECC), all the construction companies for the booth construction on raw spaces should apply for real-name authentication
before the move-in. The valid period of such authentication is one year. All the persons in charge of booth construction
contractors must go to the Certificate Issuing Center of SWEECC at least 15 working days before the move-in to go through the
procedures for real-name authentication. For the detailed information and downloading application documents, please visit the
official website of Shanghai World Expo Exhibition & Convention Center (SWEECC): http://180.153.108.138/shexpocenter/ENG/
IV. Rules for Special Booth Construction
In accordance with the stipulations of Shanghai Municipal Firefighting Bureau, all booth construction projects must employ
flame-retardant materials. Carpet should reach Class B1. Exhibitor should ask their suppliers for relevant carpet flame-retardant
report in case of fire inspection.
Inflammable stretchy fabrics are strictly prohibited for booth enclosure. Elastic cloth is strictly prohibited from use. The
decoration of wood structure must be coated with fire retardant paint. No electric wire is allowed inside the back wall so as to
prevent fire. Once such violation of rules is found, the Exhibition Center shall have the right to stop the booth display.
Booths built on raw spaces shall be equipped with fire extinguishers. Every 48-sq.m. exhibit space should be equipped with 1
set of fire extinguishers (2 fire extinguishers per set). If the exhibit space is less than 48 sq.m., 1 set of fire extinguishers should be
equipped. The exhibitor can prepare fire extinguishers on its own or rent from the Exhibition Center.
Electricity for lighting and machinery within the exhibitor’s booth must be switched off before closing every day. If it is not
performed, the Exhibition Center will cut off the power supply in conformity with fire prevention rules to ensure safety. For the
24-hour power supply, please make an application in advance.
All the construction workers who enter the exhibition hall must wear safety helmets. Safety belts must be fastened for 2-meter
height operations. A-shape ladder with a height of more than 3 meters is not allowed to be used. #-shape ladder with supports may
be used instead to ensure safety. Otherwise, no entry will be granted by the Exhibition Center.
The 11th China Self-service, Kiosk & Vending Show 2014 8
For the safety of electricity use and prevention of power overload, all electrical lines must be installed with branching switches.
Booth construction contractors must have their own branching power boxes to be connected to the power distribution boxes of the
exhibition hall. The power line capacity for electrical appliances should be balanced and well-distributed. Overhead wiring is
preferred, or the wiring should be effectively protected. Power loads should be well-earthed.
Conduits and shieldings should be used for all electrical wires. All connections must employ specialized connectors. No
flexible cords are permitted to be used except for lamps. Electrical wires hidden in the booth should go through metal conduits or
flame-retardant PVC pipes. A safety distance of over 0.5 meter must be ensured between a lamp fixture and inflammables.
Power distribution boxes are forbidden to be placed in the obvious areas of corridor, aisle and booth. Bridging boards must be
used when crossing aisles (booth construction contractors must have their own rubber bridging boards) for safety protection.
While all the booths of raw spaces are constructed and decorated, decoration and repairs work must be made to the back
walls higher than adjacent booths. If the back walls of your booth under construction are higher than adjacent booth walls,
fire-proof material must be used to enclose such back walls for good outlook, and no advertisement is allowed to be made on such
back walls.
During the booth construction, booth construction contractors are not allowed to cover from sight firefighting facilities,
electrical equipment, emergency exits and visitors’ passages, etc.
After the opening of the exhibition, booth construction contractors should keep on-site personnel in charge of safety and
professionals on duty in case of any problems which may be found and solved immediately on the site.
Enclosed ceilings are prohibited for all booths in order to comply with firefighting requirements and not to cover security
monitoring devices.
Booth construction contractors must buy insurance for their construction workers.
When large construction parts are installed, specialized equipment must be used and operated by professional personnel.
All electrical installations must be undertaken by the Official Booth Construction Contractor of this Exhibition. The Organizer
shall not permit any electrical connections made by exhibitors at will.
No paint spraying, welding and use of electric saw in the exhibition hall.
V. Application for Construction Certificates/Permits
In accordance with the requirements by the Public Security Bureau of Shanghai Pudong New Area that a system of real-name
authentication and photo attachment shall be implemented for all construction certificates, in order to strengthen security control
inside the Shanghai World Expo Exhibition & Convention Center (hereinafter referred to as “the Exhibition Center”) and in
unloading areas, the following management measures are hereby formulated for the certificates of staffs and vehicles:
1.
Passes for all the workers of booth setup and dismantling (including designated booth construction contractors, special booth
construction contractors and designated freight forwarders/logistics agents) during the move-in and move-out shall be
uniformly registered, reviewed, photographed, produced and managed by the Exhibition Center.
2.
Passes for booth construction contractors and freight forwarder/logistics agents apply to the responsibility system
of the principal in charge of booth construction (hereinafter referred to as “the Principal”), that is, the Principal can apply and
obtain passes for a number of workers under his supervision (valid second-generation ID cards in original of all the workers
must be presented when applied on the site.)
3.
All the principals of booth construction contractors and freight forwarder/logistics agents must go through the real-name
authentication procedures at the Certificate Issuing Center of the Exhibition Center at least 15 working days prior to the
move-in date. If the Principal fails to go through such procedures within the specified period, and therefore is unable to apply
for passes for construction workers on the site of the Exhibition, Shanghai World Expo Exhibition & Convention Center shall
assume no responsibility.
4.
Principals of booth construction who come to the Certificate Issuing Center for real-name authentication must bring the
following documents with themselves:
Valid second-generation ID in originals and their duplicated copies (both front and back sides, 2 copies for each)
Duplicated copy of business license of the company (the annual inspection stamp on the copy must be clear and valid, and
official seal must be affixed. 2 copies for each)
Real-name Authentication Form (to be filled and signed by the Principal and stamped with official seal)
(Download by clicking: http://180.153.108.138/shexpocenter/download/Real-Name Authentication Form.doc
Letter of Commitment for Construction Safety /Freight Forwarding/Carrier Safety (to be signed by the Principal and stamped
with official seal)
(Download by clicking: http://180.153.108.138/shexpocenter/download/Letter of Commitment for Construction Safety.doc
Letter of Entrustment (to be signed by both the Entruster and the Principal in person and stamped with official seals, and also
submitted with the valid ID duplicated copies of Entruster and Entrustee, 2 copies for each)
(Download by clicking: http://180.153.108.138/shexpocenter/download/Letter of Entrustment.doc





The 11th China Self-service, Kiosk & Vending Show 2014 9
The Letter of Entrustment shall be signed jointly by the legal representative of the booth construction contractor and the
Principal of booth construction, and be stamped with official seals. The Letter of Entrustment serves as the evidence with
which the legal representative entrusts the Principal to represent the booth construction contractor to apply for real-name
authentication.
5.
The real-name authentication procedures are conducted on an annual basis. Entities that have passed the real-name
authentication approved by the Exhibition Center can also participate in other exhibitions held at Shanghai World Expo
Exhibition & Convention Center within one year, in no need for repeated authentication.
6.
Application for authentication by the Principal in charge of booth construction is subject to the entrustment by the legal
representative of the company. The Principal, i.e. the Entrustee must present the Letter of Entrustment signed by the legal
representative of the company and stamped with the company seal and also 2 duplicated copies of each ID card of both
parties.
7.
If the Principal who has been authorized by the legal representative for real-name authentication is unable to go to the
Exhibition Center to apply for such authentication, the Principal may entrust another person to do so, yet such person must
present a Letter of Entrustment signed and stamped by both the Entruster and the Entrustee, and 2 duplicated copies of each
ID of both parties.
8.
The annual inspection seal on the duplicated copy of business license of the company submitted for real-name authentication
must be clear and valid and stamped with the company seal. If no annual inspection seal has been stamped owing to renewal
of business license, a certification for renewal of business license issued by the State Administration for Industry and
Commerce must be presented.
9.
The Principal of booth construction contractor who has passed the real-name authentication approved by the Exhibition
Center may go to the site to apply for the passes for booth construction workers. When the Principal is applying for a pass for
an electrician, the Principal shall present the valid electrician’s operation license in original and 2 duplicated copies.
Electricians assigned for electrical operations in the exhibition hall must bring their own valid electrician’s operation licenses in
original with themselves to get ready for any inspection by staffs of the Exhibition Center.
10. In order to save time for on-site registration, an online pre-registration system will be established by the Exhibition Center for
certificate application. Those booth construction contractors and freight forwarders/logistics agents who have passed the
real-name authentication approved by the Exhibition Center may make pre-registration online in advance. The Exhibition
Center will send the user name and password for pre-registration login in SMS format to the booth construction contractors
and freight forwarders/logistics agents.
11. The Organizer of the Exhibition must submit a List of Special Booth Construction Contractors containing accurate and
detailed information to the Exhibition Center for filing 20 working days prior to the opening of the Exhibition, and also stamp
the official seal of the Organizer on the List.
12. Freight forwarders/logistics agents may, on the day of move-in, go to the Certificate Issuing Center of Shanghai World Expo
Exhibition & Convention Center to apply for the Freight Vehicle Pass for Unloading Area on the presentation of Truck Pass of
Shanghai World Expo Exhibition & Convention Center issued by the Organizer. Freight forwarders/logistics agents can also
download the Application Form for Freight Vehicle Pass of Shanghai World Expo Convention & Exhibition Center by visiting
the official website of Shanghai World Expo Exhibition & Convention Center at: http://180.153.108.138/shexpocenter/ENG/lcxz.aspx
After completing the Form, the freight forwarder/logistics agent can submit it on the site to reduce waiting time for the
application procedures.
13.
All transportation vehicles entering and leaving from Shanghai World Expo Exhibition & Convention Center must carry the
Truck Pass of Shanghai World Expo Exhibition & Convention Center issued uniformly by the Organizer and Freight Vehicle
Pass for Unloading Area issued by the Certificate Issuing Center of Shanghai World Expo Exhibition & Convention Center to
get access to the unloading areas of the Exhibition Center.
For more information, please visit the official website of Shanghai World Expo Exhibition & Convention Center by
clicking: http://180.153.108.138/shexpocenter/ENG/
Notes: Entities for special booth construction should assign their personnel to the Certificate Issuing Center at the Southern Square
of Shanghai World Expo Exhibition & Convention Center, 09:00 a.m. - 16:30 p.m. on September 22, on presentation of
business license, qualification certificate of construction unit and duplicated copies of ID cards to go through the
construction application procedures. The construction permit is RMB20.00 per piece. The unloading vehicle pass is
RMB30.00 per vehicle. The deposit is RMB300.00 per vehicle. This deposit will be refunded in full within 1 hour and shall be
deducted by RMB100 if exceeding 1 hour. No refund of deposit if exceeding 3 hours.
Trucks with license plates from outside Shanghai are not allowed to enter the territory inside the Outer Ring of
Shanghai between 7:00 am - 20:00 pm every day. All the trucks should avoid rush hours, i.e. 7: 30 am -10: 00 am
and 16:30 pm-19:00 pm to enter Jiyang Rood.
The 11th China Self-service, Kiosk & Vending Show 2014 10
VI. Detailed Traffic Routes for Freight Vehicles Entering & Leaving from the Exhibition Center
All vehicles should go along the Outer Ring → Jiyang Road → Huaxia West Road → Yaolong Road → Tongyao Road →
Parking Lot of Shanghai World Expo Exhibition & Convention Center (SWEECC) (close to Tongyao Road/Changqing North Road).
After arriving at the parking lot, they must queue up in order. When there are vacancies in the unloading area, the waiting vehicles
should follow the dispatcher’s uniform command to go along the regulated route (Parking Lot of SWEECC → Changqing North
Road → Guozhan Road) to Guozhan Road, and then, on presentation of certificates, drive in order respectively into the West
Unloading Area (W1) or East Unloading Area (E1). After unloading is completed, the vehicles should get out of West Exit (W2) or
East Exit (E2) and go along Shiboguan Road or Zhoujiadu Road → Bocheng Road→ Changqing North Road → Xueye 2nd Road
→ Yaolong Road to return to the Park Lot or the Outer Ring.
The 11th China Self-service, Kiosk & Vending Show 2014 11
Truck Routes for Entry and Exit from Hall #1
Vehicles to Hall #1 holding the traffic pass should enter the Western Unloading Area from the entrance of W1. Trucks should obey
the command of security guards of the Exhibition Center, and diverted to Gate H1-8 and Gate H1-12 for unloading. After unloading
is completed, they should leave the exhibition hall from Western Exit (W2).
The 11th China Self-service, Kiosk & Vending Show 2014 12
Exhibition On-site Regulations
Exhibitors are not permitted to transfer or sublet their booths privately to any third party, or participate in the Exhibition on
behalf of any non-registered unit. In case such condition occurs, the Organizer shall cancel its qualification for participation, and
their participation fees paid shall not be refunded.
Exhibitor’s advertising and promotional materials including literature, pictures, promotional wallboards, and distributed
brochures, etc. must conform to the stipulations of the State’s advertising law. In case of any falsity, the Organizer shall be entitled
to compel the exhibitor for correction, withdrawal or even confiscation.
Exhibitors are not permitted to perform any business activities including laying out and distributing promotional leaflets, etc.
outside their booth lines. Sound of audio equipment should be controlled below 65 decibels so as to avoid disturbing the
neighboring exhibitors.
In order to protect legal rights and interests of franchisers and investors, any on-site sales of goods or other transactions in
cash is prohibited.
From September 23-27, 2014, exhibitors must wear their badges to enter and leave from the exhibition hall. During the
Exhibition, exhibitors must enter the exhibition hall ahead of time. They should enter the exhibition hall with the Exhibitor’s Badge
half an hour in advance and leave from the exhibition hall on the same day when the show closes up. Exhibitors should be
responsible for their personal safety and security of their property within their booths, and take care of precious belongings, such as
mobile phones and handbags, etc.
According to the regulations of the Exhibition Center, no exhibitor is allowed to bring fast meals, flowers and plants and the like
into the exhibition hall.
Exhibitors should use fireproof or flame-retardant materials for booth decoration. Flammable materials or those decoration
materials prohibited by the State’s law are forbidden for use. Elastic cloth and strong-light lamps are forbidden in the exhibition hall.
No smoking, nor open fire. Inflammables and hot-light lamps are strictly prohibited from use.
Exhibits and other relevant items are permitted to be brought out of the exhibition hall with the Exit Pass issued by the
Exhibition Center. Overseas exhibits shall be moved out on presentation of the Exit Pass issued by the Customs Office.
After the close of the Exhibition, power shall be switched off at 14:00 p.m. on September 27, 2014. All the furniture and
appliances leased will be moved away. Exhibitors should take their belongings out of storage cabinets before 14:00 p.m. on
September 27. Everything left in the exhibition hall shall be deemed as discarded articles.
The 11th China Self-service, Kiosk & Vending Show 2014 13
Technical Seminars
Welcome exhibitors to hold technical seminars during the exhibition. Please fill in the Application Form for Technical Seminar.
The time schedule will be arranged in detail as follows:
Seminar dates: September 25-26, 2014. Specific time schedule for seminars shall be uniformly coordinated and determined by the
Organizer.
Seminar fees: RMB10,000.00/session (45 min.), including the conference room rent, conference equipment, drinking water for
audience, and promotional support.
Requirements:
1. The Applicant should submit the outline of seminar’s contents, and the speaker’s name and position/title;
2. Please send the Application Form for Technical Seminar by fax or E-mail to Shanghai UBM Sinoexpo International Exhibition Co.,
Ltd. before September 1, 2014. Fax: +86-21-33392574.
==================================================================================
Application Form for Technical Seminar
Company Name:
Contact Person:
Date:
Tel/Mobile:
Fax:
Topic of Speech
Speaker’s Name
Position
Main Contents of Seminar
(enclosed with another page)
Select your time span with “√”
Date
Time Span
No.
(A number of conference rooms
available for your multiple choice)
September 25
September 26
13:00-14:00
T1
14:00-15:00
T2
15:00-16:00
T3
16:00-17:00
T4
10:00-11:00
T5
11:00-12:00
T6
14:00-15:00
T7
15:00-16:00
T8
16:00-17:00
T9
Please fax the above form to
+86-21-33392574 before August 1.
Attn: Miss Iris
The 11th China Self-service, Kiosk & Vending Show 2014 14
Furniture Rent Service
Remark: On-site lease of the rental items below shall be charged with 50% additional payment for urgent service.
No.
Rental Items
Unit
Unit Price (RMB)
H-01
Information counter (1030*535*800)
Piece
80.00
H-02
Lockable cupboard (1030*535*800)
Piece
180.00
H-03
Glass round table (750*750*750)
Piece
100.00
H-04
Curved reception counter
Piece
650.00
H-05
Conference chair
Piece
50.00
H-06
Folding chair
Piece
30.00
H-07
Bar stool
Piece
80.00
H-08
Low glass showcase (1030*535*1000)
Piece
350.00
H-09
Tall glass showcase (535*535*2000)
Piece
500.00
H-10
Tall glass showcase (1030*535*2000)
Piece
550.00
H-11
Low display cube (535*535*500)
Piece
120.00
H-12
Tall display cube (535*535*800)
Piece
150.00
H-13
Movable shelf A/B (1000*300)
Meter
50.00
H-14
Coat hanger (1800*450*1520)
Piece
200.00
H-15
Folding door (950*2000)
Piece
280.00
H-16
Aperture board (2353*963)
Piece
250.00
H-16-1
Aperture board (1400*970)
Piece
180.00
H-17
Net piece (1200*900)
Piece
80.00
H-18
Long-arm spotlight
Piece
90.00
H-19
Short-arm spotlight
Piece
90.00
H-20
Fluorescent lamp
Piece
100.00
H-21
HQI floodlight
Piece
280.00
H-22
Power socket/outlet
Piece
80.00
H-23
Barricade (two poles with 1m chain)
Meter
80.00
H-24
Plasma screen 42” & DVD
Set
1000.00
LCD screen 42” & DVD
Set
2000.00
H-24-1
Notes
Different prices for glass
shelves
For the whole show period
H-25
Refrigerator
Set
1500.00
H-26
Magazine rack
Piece
150.00
H-27
Drinking water dispenser
Piece
200.00
3 barrels of drinking water
15A/380V3-phase electric box (7.5KW)
Piece
1600.00/Expo
Electric fee: 200.00/expo
30A/380V/3-phase power distribution
box (15KW)
Piece
1900.00/Expo
Electric fee: 300.00/expo
60A/380V/3-phase power distribution
box (30KW)
Piece
3100.00/Expo
Electric fee: 500.00/expo
100A/380V/3-phase power distribution
box (50KW)
Piece
4100.00/Expo
Electric fee: 800.00/expo
2M broadband,without public IP address
Piece
4500.00/Expo
2M broadband + wireless router
Piece
5000.00/Expo
Set
80.00/Expo
H-28
Power
distribution
box
H-29
Internet
Access
H-30
Booth less than 48 sq.m. shall be
Fire
equipped with 1 set. Booth larger than
Extinguisher 48 sq.m. shall be calculated
accumulatively.
Select ()
Total:
The 11th China Self-service, Kiosk & Vending Show 2014 15
The 11th China Self-service, Kiosk & Vending Show 2014 16
Payment Terms: All orders must be paid in full by wire transfer or in cash:
Beneficiary’s Name: Shanghai Haibo Exhibition Service Co., Ltd.
Order confirmation method:
1) The duplicated copy of your order has been received;
2) The bank note of your remittance prior to the order deadline has been received (by fax or email).
In order to make sure that you can enjoy favorable rental, we suggest you should complete the procedures of furniture rental
prior to the deadline. All the orders placed on the site of the Exhibition shall be charged with 50% additional payment for urgent
service.
Exhibitors must use the power distribution box provided by the Exhibition Center for power connection.
Orders without our confirmation shall not be handled.
Application deadline: September 5, 2014
Note: The Form herein should be completed by the exhibitor.
Exhibitor’s Name (Seal):
Booth No.:
Telephone:
Fax:
E-mail:
Contact Person:
Mailing Address:
Contact for Furniture Rental:
Please send this Form and the duplicated copy of the Business License of your booth construction contractor by fax or mail to:
Shanghai Haibo Exhibition Service Co., Ltd.
Address: Room 201, No.5, Kongjiang Yicun, Kongjiang Road, Shanghai, 200093, P. R. China
Telephone: +86-21-65685037, 65677157
Fax: +86-21-65685015
Contact person for furniture rental: Ms. Zhou (Mobile: 13916161094)
On-site project person in charge: Manager Zhang (Mobile: 13564063679)
Manager Wei (Mobile: 13482410499), Manager Chang (Mobile: 13564907445)
E-mail: [email protected]
The 11th China Self-service, Kiosk & Vending Show 2014 17
Hotel Reservation
In order to assist exhibitors in participating in the Exhibition smoothly, the Organizer hereby provides exhibitors with preferential
hotel reservation service and recommends the following designated hotels. If you are interested in booking the hotel rooms listed
below, please fill out the Hotel Reservation Form (in print format), and then send it by fax or email to Shanghai Pengcheng
Exhibition & Display Co., Ltd. prior to September 5, 2014. Hotel rooms shall be reserved on the basis of “first come, first served”
until they are fully occupied. For all the hotel room reservation details, please refer to the Confirmation Letter for Hotel Room
Reservation issued by Shanghai Pengcheng Exhibition & Display Co., Ltd.
Contact for hotel reservation:
Toll-free: 400 820 7559 / 800 820 7559
Tel: +86-21-66610306, 50610035
Contact Person: Miss Sun (Mobile: 13472636268), Zhang Xi (Mobile: 13611923556)
E-mail: sh-pengcheng[email protected]; [email protected]
Hotel Name
Class
Room Rate
5 star
RMB 698/
Superior room
Ramada Plaza Pudong
South Hotel
Quasi 5-star
RMB 458/
Superior room
Starway Premier Hotel
Jinshang Pudong Expo
Park
Business type
RMB 420/
Standard room
Holiday Inn Express
Shanghai Sanlin Hotel
Quasi 4-star
RMB 328/
Superior room
Rayfont Shanghai Xuhui
Hotel
Business type
RMB 318/
Standard room
Yiting Four Seasons Hotel
Shanghai Sanlin
Economic
type
RMB 268/
Standard room
Yiting Four Seasons Hotel
Shanghai North Bund
Economic
type
RMB 248/Deluxe
RMB 218/Standard
Shanghai Hengyuan Hotel
Economic
type
RMB 218/
Standard room
Holiday Inn Shanghai Jinxiu
Free Services
Double breakfast,
broadband,
service fee,
shuttle bus
Double breakfast,
broadband,
service fee,
shuttle bus
Double breakfast,
broadband,
service fee
Double breakfast,
broadband,
service fee,
shuttle bus
Double breakfast,
broadband,
service fee,
shuttle bus
Double breakfast,
broadband,
service fee,
shuttle bus
Double breakfast,
broadband,
service fee,
shuttle bus
Double breakfast,
broadband,
service fee,
shuttle bus
Driving
Distance
10 minutes’
drive
10 minutes’
drive
3 minutes’
drive
10 minutes’
drive
8 minutes’
drive
7 minutes’
drive
15 minutes’
drive
12 minutes’
drive
Hotel Address
No. 399, Jin Zun Road,
Pudong, Pudong New Area
No. 938, Hunan Road (near
Beizhong Road), Pudong New
Area
No.551 Gaoke Road West,
Pudong New Area
No.215, Taihuan Road (near
Yongtai Road), Pudong New
Area
No. 7, Zhaojiabang Road, (near
Ruijin 2nd Road), Xuhui District
No. 4302, Shangnan Road,
Pudong New Area
No. 713, Dongdaming Road,
Hongkou District,
No.4179, Shangnan Road,
Pudong New Area
The 11th China Self-service, Kiosk & Vending Show 2014 18
Return Form for Hotel Reservation:
Company Name
Name
Contact Detail
Official Seal:
Cell Phone:
Hotel Name
Room Type
Telephone:
Quantity of Rooms
Fax:
Check-in Date
Check-out Date
Please fill out the Return Form and send it back by fax after stamping your company seal.
Contact person: Miss Sun
Mobile: +86-13472636268
Tel: +86-21-51562711
Fax: +86-21-51562722
The 11th China Self-service, Kiosk & Vending Show 2014 19
Company Sign & Show Directory Publication Form
Chinese
Company Name
English
Address
Telephone
Fax
Person in Charge
Post Code
Position
E-mail
Website
Brief introduction of your company/exhibits/business ( No more than 200 words):
Remarks
1.
Profile of your company/products/business scope (no more than 200 words);
2.
Be sure to provide a print copy;
3.
Please submit this form by email to the Organizer before September 1, 2014.
Notes:
1. Please send the contents above by mail, fax or e-mail to the Organizer prior to September 1, 2014.
Fax: +86-21-33392574
E-mail: [email protected]
2. The company name on the booth sign/fascia board and show catalogue will be based on the contents of this Form.
The 11th China Self-service, Kiosk & Vending Show 2014 20
Travel to the Venue
1. From Hongqiao Airport to the venue is about 23 km, about 25 minutes’ drive.
• Take Metro Line No. 2 from Hongqiao Airport Station to the People's Square Station, and then transfer to
Metro Line No. 8 to Yaohua Road Station;
• Take Metro Line No. 10 from Hongqiao Airport Station to Laoximen Station, and then transfer to the Metro
Line No. 8 to Yaohua Road Station.
2.
•
•
•
From Pudong International Airport to the venue is about 39 kilometers, about 35 minutes’ drive.
Take Maglev train from Pudong International Airport to Longyang Road Station, and then transfer to Metro
Line No. 7 to Yaohua Road Station;
Take Metro Line 2 (Pudong International Airport Station) to Longyang Road Station, and then transfer to
Metro Line No. 7 to Yaohua Road Station.
3. From Shanghai Railway Station to the venue is about 12.3 km, about 20 minutes’ drive.
• Take Metro Line No.1 from Shanghai Railway Station to the People's Square Station, and then transfer to
Metro Line No. 8 to Yaohua Road Station.
4. From Shanghai South Railway Station to the venue about 12 km, about 20 minutes’ drive.
• Take Metro Line No. 1 from Shanghai South Railway Station to Shanghai Stadium Station and transfer to
Metro Line No. 4 to South Xizang Road Station, and then transfer to Metro Line No. 8 to Yaohua Road
Station.
The 11th China Self-service, Kiosk & Vending Show 2014 21
Advertising & Promotion Opportunities (Application Deadline: September 1, 2014)
Advertising in the Show Directory
Ad Position
Amount
Ad Opportunities
Inside front
USD2,500.00
1 page
Inside back
USD2,000.00
1 page
Back cover
USD3,000.00
1 page
Inside page
USD1,000.00/page
Several pages
Remarks
Ad subscriber is required to provide its
electronic ad design. The specification of
Show Directory: 210 x 285 (mm).
Plane Advertisements
Items
Specification/Description
Price
Ad on the back of invitation
tickets
Minimum 30,000 pcs., exclusive (only one company)
USD 2,500.00
Ad on the show-material carrier
bags
One front/one side, quantity: 6000 pcs., exclusive (only one company)
USD 5,000.00
Distribution of promotional
brochures/leaflets
Each brochure/leaflet is limited no more than 2 pages. The quantity of
promotional brochures/leaflets provided by the enterprise is limited no
more than 5000 pcs.
USD 850.00
The 11th China Self-service, Kiosk & Vending Show 2014 22
On-site Advertisements
1. Outdoor Archway Ad
2. Outdoor Clip-shaped Billboard
The 11th China Self-service, Kiosk & Vending Show 2014 23
3. Outdoor Balloon in the Air
4. Outdoor Square Movable Billboard
The 11th China Self-service, Kiosk & Vending Show 2014 24
5. Outdoor Encircling-pillar Ad in the Sunk Square
6. Outdoor Movable Billboard in the Sunk Square
The 11th China Self-service, Kiosk & Vending Show 2014 25
7. Indoor Corridor Banner Ad
8. Indoor Banner Ad at the South & North Ends of the Central Lobby
The 11th China Self-service, Kiosk & Vending Show 2014 26
9. Indoor Corridor Banner Ad
At the northern and southern heads of the
overpass in the central lobby on the second floor
① W21m×3m ⑩W21m×3m Inkjet
On the both sides of the overpass
in the central lobby on the second floor
⑤W21m×3m Inkjet
② W15m×3m ⑨W15m×3m
⑧W12m×3m ⑾W12m×3m Inkjet
Banner along the overpasses
in the central lobby on the second floor
③ W18m×3m ④W18m×3m
⑥W15m×3m ⑦W18m×3m Inkjet
10. Indoor Encircling Pillar Ad
The 11th China Self-service, Kiosk & Vending Show 2014 27
11. Floor Stickers in the Central Lobby and Exhibition Hall
Floor sticker
Central lobby
1m×1m Image print
Notes:
1. If any ad production project is contracted by the Organizer, an ad production proposal shall be provided
10 days prior to the opening of the Exhibition.
2. In case of bad weather such as Class 4-above strong wind, hail and storm, etc., no balloon is permitted
to fly into the air.
3. All the prices listed above include the ad production and installation fees.
The 11th China Self-service, Kiosk & Vending Show 2014 28
Instructions for Shipment of Exhibits
1.
GUIDELINES ON FREIGHT FORWARDING ARRANGEMENTS
We are pleased to advise that Rogers Worldwide (HK) Ltd. has been appointed as an official forwarder for The 11th
China Self-service, Kiosk & Vending Show 2014. Exhibitors and their agents are therefore requested to consult with
us over any matter concerning the forwarding of exhibits to Shanghai.
Rogers Worldwide (Hong Kong) Ltd
Units A&D, 16/F, Nathan Commercial Bldg.,
430-436 Nathan Road,
Kowloon, Hong Kong
Ctc: Ms. Connie Yuen
Tel : 852-2111 1151
Fax: 852-2111 1150/52
E-mail : [email protected]
To ensure the smooth handling of exhibits please read our guidelines carefully, as failure to comply with the forwarding
regulations is likely to cause delays and additional expenses.
2.
CONSIGNEE
All cargo must be shipped prepaid and consigned as follows:DIRECT SHIPMENTS TO SHANGHAI
Seafreight
Shanghai Rogers Exhibition Services Ltd.
Room 1803, Block A, New Century Plaza,
No. 48 Xing Yi Road, Shanghai 200336 China
Tel : 86-21-6270 0003
Fax : 86-21-6270 0005
Ctc : Edmond Siu
c/o Self Service China 2014
3.
*
*
Airfreight
CEVA Freight/ QIFAN INT’L
c/o Shanghai Rogers Exhibition Services Ltd
Room 1803, Block A, New Century Plaza,
No. 48 Xing Yi Road, Shanghai 200336 China
Tel : 86-21-6270 0003
Fax : 86-21-6270 0005
Ctc : Edmond Siu
c/o Self Service China 2014
CARGO DEADLINES
Exhibits in Hong Kong
- for forwarding to Shanghai by Sea
- for forwarding to Shanghai by Air
Exhibits from abroad to Shanghai direct
- By Seafreight to Shanghai Port
(Full containers & LCL)
- By Airfreight to Shanghai Airport
-
-
21-23 August 2014
4-6 August 2014
10-12 September 2014
10-12 September 2014
Cargo arriving after our deadlines will incur a 30% late arrival surcharge. Cargo arriving earlier than specified will be
charged storage fees, as detailed in our handling tariff.
The 11th China Self-service, Kiosk & Vending Show 2014 29
4.
IMPORTANT SCHEDULE NOTES
If there is a second carrier for transhipment via Hong Kong, Japan or Korea, the memo bills of lading issued by the
second carrier must also be sent to us.
For full container-load cargo, it is essential
 to specify in the B/L service code at destination is CY/CY, and
 that exhibitors must inform the shipping line that the container is to be onforward to exhibition site and will only be
returned to container depot after exhibition opens. If exhibitors intend to keep the container at the fairground for
return shipment, they have to liaise with the shipping line at the port of loading to rent the container for return
shipment, and send the relevant documents to us before the exhibition opens, showing that the container is allowed
to be kept at the fairground.
5. EXHIBITION DOCUMENTS
List of Exhibits Form - This form is approved by the Chinese Customs Authorities and as such is the only invoice
format accepted for exhibition cargo. Every exhibitor must submit this form to us without exception. Please do not
use your own agents or company letterhead on any packing lists as this is not acceptable.
A detailed and accurate description of exhibits, including major components and serial numbers must be declared on the
list, (particularly in the case of televisions, computers and high-tech equipment). Catalogue, display materials, gifts and
foodstuffs must also be specified with exact quantities and values.
Please complete this document in English and send them to Rogers Worldwide (HK) Ltd, to arrive no later than 10 days
prior to the arrival of your goods in Hong Kong or China. The cost of translating invoices into Chinese will be billed to
you together with the freight and handling charges.
6.
FUMIGATION REQUIREMENTS
With effect from 1 January 2006, fumigation must be arranged in the country of origin prior to shipment to
China for ALL WOOD PACKING MATERIAL (WPM). This includes wooden block cases/crates, wooden
pallets, wooden frames, wooden drums, chocks & stow-wood, cross-ties and so on.
To ensure the WPM is properly treated either by Heat Treatment (HT) or Methyl Bromide (MB), the following
information MUST be marked or stamped on the outside packing (as per the following sample).
1. IPPC Logo (
)
2. ISO country code (XX)
3. Unique number assigned to the company (which carries out the fumigation procedure) by the national plant
protection organization (000)
4. Fumigation method either HT -Heat Treatment or MB - Methyl Bromide (YY)
To support the treatment, exhibitors must also produce their own declaration on their company letterhead for customs
clearance purposes. This must be attached the original master air waybill (for airfreight consignments) and enclosed along
with the original bill of lading and couriered to our local office (for seafreight shipments).
The 11th China Self-service, Kiosk & Vending Show 2014 30
The original declaration letter must be made out as follows:To:
Name of exhibitor
Stand Number
Name of exhibition
c/o Rogers Worldwide
Our exhibition materials for the above event, comprising xxxxx (insert the total number of packages utilizing wooden
packing) cases, have been fumigated at xxxxxxx (name of origin port) and carry the following IPPC logo and markings
xxxxxxxx (state the exact Registered Fumigation Number i.e. XX-OOO YY).
Authorised Signature
Endorsed by company chop (stamp).
Date.
WOOD PACKING MATERIALS WITHOUT ACCEPTABLE CERTIFICATES OR MARKINGS WILL BE
DESTROYED OR REJECTED FOR COMPULSORY RE-EXPORT WITHOUT ENTRY INTO CHINA.
For cargo with non-wood packing materials, the cargo owner must provide a non-wood packing declaration, on company
letter-head, signed with authorized signature and endorsed by company chop. The original declaration letter must be
attached to the original Master Airway Bill or couriered to our local office in China for Customs clearance purposes.
7.
SHIPPING NOTIFICATION & PREADVICE
The following deadlines for documents and shipping preadvice must be strictly observed and Rogers Worldwide will not
be responsible for any consequences or delays resulting to the late supply of same.
A) Shipping Preadvice
By fax to : Rogers Worldwide (HK) Ltd
&
Fax: 852-2111 1150 / 2111 1152
Shanghai Rogers Exhibition Services Ltd
Fax: 86-21-6270 0005
Once shipments have been made by Sea or Air, please advise our Hong Kong & Shanghai offices by fax with the
following details. Please fax a copy of the B/L or AWB and each page of your Chinese invoice/packing list. We also
need;
Number of packages, volume & weight, date of departure and arrival; and
For Seafreight - Name of vessel, ocean B/L number, (and second carrier details if any).
For Airfreight - Flight number, MAWB number.
Please do not use House AWBs as this will cause difficulties in the tracking shipments and in turn delays
in customs clearance. Any shipments sent under House AWBs will incur an additional handling charge for
rectification of same. (Please refer to point 14 of our tariff section)
Deadline for shipping advice:
Seafreight 7 days prior to arrival of vessel.
Airfreight 48 hours prior to arrival of flight.
The 11th China Self-service, Kiosk & Vending Show 2014 31
B) Document Distribution - Seafreight
* Exhibits despatched direct to China
Please courier one set of original B/L’s to our office in Shanghai no later than three days before vessel is due to
arrive. (A separate original must also be couriered to Rogers Worldwide in Hong Kong).
8.
HAND CARRIED EXHIBITS
We do not recommend that you hand carry exhibits into China. However, if you cannot avoid using this method and
your samples are detained by customs please hand over the detention receipt and List of Exhibits (duly filled) to Rogers
Worldwide’s staff at the fairground and we will arrange the collection of your goods from the airport. Exhibitors
arriving late with hand-carried exhibits must be made aware that the Customs formalities and pick up procedures may
take one or two days.
Exhibitors may also encounter problems when they hand-carry exhibits out of the exhibition halls since Customs prefer
these exhibits to be returned as a shipment.
If Customs at the airport allow exhibitors to take the hand-carried items to the exhibition centre, exhibitors should
register the exhibits with the organizer’s Chinese counterpart. Exhibitors with exhibits borrowed from local
organizations should also register details of these items with organizer’s Chinese counterpart. Without proper
registration, exhibitors will have problems taking their exhibits out of the hall after the show.
9.
CATALOGUES & PUBLICITY MATERIALS – CENSORSHIP
The General Administration of Press and Publication of the People’s Republic of China stipulates that all advertising
materials (such as printed matter and giveaway items) and technical information materials in all media shall be allowed for
display or use at the exhibition, only after customs has inspected and approved the censorship clearance.
Exhibitors are requested to submit samples of literature (2 copies each) and souvenirs (2 each) in advance to Rogers
Worldwide with a List of Exhibits (LOE). All promotional materials will be provided to the Chinese Customs for
inspection in advance, and should arrive with Rogers Worldwide no later than 45 days before opening of show.
Films/slides/video tapes/CDs, VCDs, DVDs are not allowed to be distributed or consumed during the show.
Importation is permitted strictly for demonstration purposes only and must be (100%) returned to origin after the close
of the exhibition. Censorship must be submitted at least 45 days prior the shipments arrival in China and Rogers
Worldwide cannot accept responsibility if consignments are detained/delayed due to the absence of a video temporary
import license issued by the local authorities.
In addition, exhibitors are advised that brochures, giveaways and souvenirs are subject to import duties as assessed by the
Chinese Customs Authorities which are payable on entry. Please note that the import of alcoholic drinks, cigarettes and
foodstuffs for exhibitions are also restricted by Chinese Customs.
When Taiwan or Hong Kong is mentioned in the promotional materials, exhibitors should avoid using any expression
from which one would misinterpret that Taiwan or Hong Kong is in a position equivalent to a country.
10.
HAZARDOUS OR DANGEROUS CARGO
Will be subject to a 50% increase against official tariffs and please note that we are unable to arrange return of any
hazardous or dangerous cargo!
All kinds of batteries are now considered as dangerous cargo by air and shipping lines in Hong Kong and bookings will
not be accepted for batteries unless we are able to provide the carrier with the "material
safety data sheet" and recognized laboratory test report from the manufacturer. No guarantee of acceptance of your
cargo can be given by the airline/shipping line even if we have furnished them the requisite documentation.
The 11th China Self-service, Kiosk & Vending Show 2014 32
In order to avoid any problems we would strongly suggest that you to remove any batteries contained in your products
prior to shipping. Please visit the IATA (International Air Transport Association) website for dangerous cargo
regulations for more details.
http://www.iata.org/search.htm?q=battery&sc=all
11.
INSURANCE
As the official tariff is computed on a volume/weight basis and has no correlation with the value of exhibits, it follows
that the cost of insurance cover is not included in our charges. It is the responsibility of each exhibitor to arrange a
comprehensive marine insurance policy covering transport to the exhibition, during the exhibition, and the return of
exhibits to domicile, including the period the exhibits are handled by us, and also ensure that transport insurance is
arranged for any exhibits sold locally.
It is advisable to insure the exhibits through a company of which the People’s Insurance Company of China is the agent
in China. Exhibitors should also bring a copy of the insurance policy to China as it will be required in case we need to file
a claim for damage/loss on your behalf or arrange a local survey report.
12.
HEAVY & OVERSIZED EXHIBITS
This applies to any single exhibit in excess of 1000 kg and 5.00 cbm, that requires the use of a forklift or mobile crane
for installation.
Exhibitors with heavy or oversized exhibits must be on site at least two days before opening to direct the operation of
unpacking and positioning. If a mobile crane or forklift is required for installation of equipment, exhibitors should
send their handling requirements to us in advance. A detailed layout should also be provided to better assist our on-site
operations. If exhibitors with oversized cargo do not arrive on-site in good time and the organiser requests us to
unpack and position exhibits unsupervised, we shall handle this operation at the exhibitor’s risk. PLEASE BE SURE TO
ARRIVE EARLY!
Cases for heavy exhibits should be constructed where the sides are joined by bolts rather than by nails or screws. This
will prevent the case from being damaged during unpacking and will save considerable time, especially during the
exhibition breakdown. Please mark the front side of the case clearly to ensure correct positioning and indicate all lifting
points, together with the centre of gravity. We will not provide any packing materials for return exhibits, so exhibitors
should ensure that they have adequate and appropriate packing materials for repacking at the close of the exhibition.
13.
PACKING
Exhibitors shall be responsible for the consequences of improper packing.
i.
Protection against Damage and Rain
As the exhibits are repeatedly loaded and unloaded during transportation; shocking/bumping will sometimes be
inevitable. Exhibits will be placed outdoors many times, including open-air storage at the exhibition centre before and
after the exhibition. Therefore, exhibitors must take necessary precautions against damage and rain, since our Chinese
partner will not assume any responsibility for the damage, especially when the return exhibits are to be packed with used
packing materials (the case as well as aluminium foil, plastic covers etc very often would have been damaged already
during unpacking).
ii. The Case
The case must be strong enough to avoid damage during transportation as well as unpacking, and in particular, be
suitable for repacking, (for sale or return movement after the exhibition). Packing in cartons is not considered suitable
for repeated handling, especially for valuable or delicate equipment.
The 11th China Self-service, Kiosk & Vending Show 2014 33
iii. Maximum Dimensions, Weight and Floor-Loading Capacity
Due to the restrictions of the exhibition halls, special arrangements are required when the following constraints are
exceeded: (Please also note that mechanical lifting equipment cannot be used on the Level 2).
Width (meter)
Height (meter)
Floor-loading (kg/sq.m.)
6.00
5.50
3500kgs/sqm
Exhibitors shall be responsible for all consequences if they send to the show any exhibits with dimensions and weight
that exceed the limits mentioned above.
14.
MARKING
The following marking must be painted on two opposite sides of each case.
The 11th China Self-service, Kiosk & Vending Show 2014, 25-27 September 2014, SWEECC, Hall 1, P.R. China
c/o Rogers Worldwide (HK) Ltd
Nett Weight
kg
Exhibitor
Gross Weight
kg
Stand No.
Dimensions L x W x H (cms)
Case Number (Cases Must Be Numbered In Sequence)
15.
CUSTOMS CLEARANCE
We will handle the Customs formalities on your behalf, however, on some occasions the presence of exhibitors will be
required. As Customs require the official forwarder to be responsible for the control of all exhibits, exhibitors should not
allow their exhibits to be taken away from the show ground without the prior agreement of Customs, via Rogers
Worldwide.
16.
UNPACKING/REPACKING ON-SITE
We will assist you in physical unpacking and installation of exhibits, however exhibitors must supervise and be
responsible for these operations. For this purpose, a representative of the company must be available on-site during the
move-in period. If exhibitors arrive on-site late, or, instruct us to arrange unpacking or repacking unsupervised on their
behalf, we shall handle these operations only at the exhibitors risk.
Similarly, during exhibition closing, exhibitors must also supervise the dismantling and repacking of exhibits, especially
for delicate or heavy equipment. When exhibits are repacked with used packing materials, the packing may use no
longer suitable to protect the equipment against damage/moisture, compared with the original. Exhibitors must
therefore bear the responsibility for any consequences arising therefrom.
17.
SOLD EXHIBITS
All sold exhibits will be repacked at the close of show and removed to a customs bonded warehouse until the necessary
domestic customs formalities have been finalised. From the time your exhibits are placed in bonded storage Rogers
Worldwide will not be able to assist in the handover protocol of sold commodities. Your buyer will be responsible for
the presentation of the necessary documents to customs so that temporary status can be converted to a permanent
customs entry.
The 11th China Self-service, Kiosk & Vending Show 2014 34
There are only a small number of Chinese companies that are granted with import/export licences, therefore it is
advisable that exhibitors check whether or not their potential buyer is allowed to trade with them directly. If not, the
Chinese buyer must use a licensed broker to be this trading agent. Your buyer should already be aware of the import
requirements, however they may check with the exhibition centre customs to clarify the correct procedures on-site.
*
*
*
*
*
*
Buyers interest in foreign products.
Sample testing and technical data study.
Price acceptable.
Application of import permit.
Acceptance of contract terms and approval number.
Payment and delivery terms.
Exhibitors are encouraged to send their product profile & price list to potential buyers in advance of show date to give
the Chinese companies enough lead time to prepare the necessary import paperwork. A three month bonded storage
period, pending sale, is the maximum term permitted before customs insist any remaining items are re-exported out of
China.
18.
EXHIBITION CLOSING PROCEDURES
The following documents will be distributed to exhibitors before closing.
* a copy of the List of Exhibits previously submitted to customs;
* a Disposal of Exhibits
We will start to return empty cases to stands on the closing day after all visitors have left, and will assist exhibitors with
repacking and undergoing Customs formalities. In order to ensure the closing of the exhibition can proceed smoothly,
those exhibitors with heavy and oversized exhibits may be required to repack their exhibits on the next day. Our on-site
representative will inform exhibitors of the exact arrangements during the exhibition.
Exhibitors are requested to declare on their List of Exhibits form the following information.
 sold;
 to bonded warehouse;
 to be returned (port of destination/mode of transport)
 consumed;
 abandoned.
Please fill out and return the Instructions for Disposal of Exhibits together with the List of Exhibits to us at least 3
hours before closing. If exhibitors fail to give explicit instructions no Customs formalities can be carried out, and their
exhibits will be left to Customs disposal, all charges being for the exhibitors’ account.
Please pay special attention to the following Customs’ regulations:
 declaration of the contents in each package must be correct;
 items other than those declared exhibits (e.g. personal effects, souvenirs bought in China) are absolutely not allowed
to be returned together with exhibits.
Violations of these regulations will result in confiscation and heavy fines imposed by the Chinese Customs.
The 11th China Self-service, Kiosk & Vending Show 2014 35
Please do not leave the exhibition halls before handing over your packed cargo and instructions to our staff. Once these
documents have been processed with Customs and the relevant transport departments, changes will not be accepted.
The return of all exhibits will be arranged when Customs formalities have been finalised and exhibits handed over to
Chinese carriers for re-export. BEWARE, the demand for transport facilities is great and exhibitors should not expect
their cargo to physically depart from Chinese Ports within two to three weeks of closing. If an expedited export service
is required this must be requested at least one month in advance and full instructions/revised documentation should be
sent to us at the same time.
19.
PAYMENT TERMS & CONDITIONS OF BUSINESS
Companies using Rogers Worldwide or its appointed agents will be invoiced by them for all services. Companies
shipping other than by our offices or agents are advised that full payment must be received by us as follows:
Inward: Upon uplift of goods, prior to delivery to stand.
Outward : Upon presentation of invoice/prior to return of exhibits to sender.
All payment must be made without any deduction or deferment on account of any claim, counterclaim or off-set, and
remitting bank charges are to be borne by the remitter.
Personal or foreign cheques are not acceptable.
follows:-
Payment can be made by Telegraphic Transfer to our account as
HSBC
HAY WAH BUILDING BRANCH
G/F HAY WAH BUILDING
71-85B HENNESSY ROAD
WANCHAI, HONG KONG
SWIFT CODE: # HSBCHKHHHKH
A/C NO. 110-846482-001 (HONG KONG DOLLARS)
OR
A/C NO. 110-846482-838 (U.S. DOLLARS)
PAYABLE TO:
ROGERS WORLDWIDE (HK) LTD.
All work is undertaken at owners risk and otherwise in accordance with our terms & conditions of trading, (see reverse
of front page). Insurance is not included!
The 11th China Self-service, Kiosk & Vending Show 2014 36
SERVICES & RATES FOR HANDLING OF EXHIBITS
1.
Customs
Customs Fee
RMB 400.00 per exhibitor per consignment
2. Freight Arriving Hong Kong
From arrival Hong Kong to delivered Rogers Worldwide go down including 7 days free storage.
By Sea
RMB 250.00/cbm
(Minimum charge RMB 665.00
consignment per exhibitor)
RMB 2.90/kg
(Minimum charge RMB 665.00 per
AWB per consignment)
By Air
per
3. Freight Charges Hong Kong - Shanghai
From Rogers Worldwide Hong Kong go down up to delivered exhibition stand Shanghai, unpacked, customs cleared
including storage of empty cases and on-site supervision.
By Sea
RMB 1,080.00/cbm
(Minimum charge 2 cbm per consignment
per exhibitor)
RMB 21.00/kg
(Minimum charge RMB 1,162.00 per AWB
per exhibitor)
By Air
4. Direct Shipment to China
By Sea
From arrival Shanghai port up to delivered unpacked on stand,
including transport handling, customs clearance, removal &
storage of empty cases & on-site supervision
RMB 510.00/cbm
(Minimum charge 1 cbm per consignment
per exhibitor)
If shipment is sent directly to Yang Shan Port (a new port in
Shanghai) will incur additional handling charges.
Charges will be passed on as per outlay.
By Air
From arrival Shanghai airport, plus all services as by Sea.
RMB 6.80/kg
(Minimum charge 100kg per AWB
per exhibitor)
5. Local Deliveries, Transfer for Other Exhibitions & Sold Cargo
i) Local Handling
From exhibitor’s Shanghai premises or customs bonded warehouse
to delivered booth including unpacking and storage of empty
packing cases.
RMB 380.00/cbm
(Minimum charge 1m3 per exhibitor per
consignment)
The 11th China Self-service, Kiosk & Vending Show 2014 37
ii) On-site Handling
From free arrival at exhibition site to delivered booth including
unpacking and storage of empty packing cases
RMB 280.00/cbm
(Minimum charge 1m3 per exhibitor per
consignment)
iii) Transferred Cargo From Other Exhibitions
Collection from Shanghai customs boned warehouse up to
delivered booth including customs registration, unpacking,
removal and storage of empty cases.
RMB 380.00/cbm
(Minimum charge 1 m3 per exhibitor per
consignment)
To supply a customs cover note for transfer in bond - If
applicable.
RMB 650.00 per document
iv) Sold Cargo
6.
Returning of empty cases to stand, repacking and transportation
of sold goods from close of exhibition to customs bonded
warehouse.
RMB 380.00/cbm
(Minimum charge 1 m3 per exhibitor per
consignment)
Bonded warehouse storage
Bonded warehouse entry fee
Compulsory insurance for storage period only
RMB 15.00 / day / cbm
RMB 745.00 per entry
0.33% of CIF value
Translation of Invoices
Translation of list of exhibits
7.
RMB 50.00 per page
Hand Carried Items Arriving Shanghai Airport
Removal & clearance from Airport customs of detained hand
carried items
RMB 2,075.00 per shipment per exhibitor
8. Equipment & Manpower for Installation of Machines
(Quoted to be based on Normal Working Hours)
FORKLIFT
3 tons
5 tons
RMB 125.00/hour (Min. 4 hours)
RMB 150.00/hour (Min. 4 hours)
MANPOWER
Local Labours
RMB 25.00/hour (Min. 4 hours)
MOBILE CRANE
5 tons
10 tons
15 tons
9.
RMB 180.00/hour (Min. 4 hours)
RMB 250.00/hour (Min. 4 hours)
RMB 330.00/hour (Min. 4 hours)
Oversize Exhibits
Our rates are quoted for individual pieces with dimensions not exceeding L500 cms, W220 cms, H220 cms.
Surcharge for exhibits exceeding any one of these dimensions will be 30%, on basic handling prices.
The 11th China Self-service, Kiosk & Vending Show 2014 38
10. Heavy Lift Surcharge
3001 - 4000 kgs
4001 - 6000 kgs
6001 - 8000 kgs
Over 8001 kgs
RMB 42.00/100 kg
RMB 50.00/100 kg
RMB 58.00/100 kg
RMB 68.00/100 kg
11. Animal and Plant Quarantine Charges
Total volume of package under 3 cbm - each
Total volume of package over 3 cbm - each
Total volume of package over 3 cbm - each
Per 20’ container
Per 40’ container
RMB 60.00 per package
RMB 85.00 per package
RMB 160.00 per package
RMB 930.00 per container
RMB 1430.00 per container
** Other charges for treatment of return goods will be as per outlay.
“The above charges applicable on inbound and outbound movements”.
12. Return of FCL Containers to Sea Terminal
All full load containers will be grounded on-site at the exhibition venue to facilitate unloading. Cranage
charges for unloading and reloading to trailers will be levied at RMB 830.00 per 20’ unit and RMB 1,495.00 per
40’ unit.
Charges for the return of containers to Shanghai Port
RMB 1,825.00/20’ container
RMB 2,740.00/40’ container
13. Additional Charges
Incorrect consignee surcharge
Shipment sent under House Airwaybill
RMB 830.00 per exhibitor per consignment
RMB 830.00 per exhibitor per consignment
14. Container Detention On-site
If exhibitors use shippers own containers or request us to unload and retain their container on-site, charges for
the space rental and cranage to unload and reload units will be RMB 2,700.00/20’ and RMB 4,360.00/40’ for
the exhibition tenancy period, (excluding demurrage if applicable which will be charged as per outlay –
approximately RMB 165.00/Day/20’ & RMB 330.00/Day/40’ based on standard container). Extended rental
rates are available upon request.
15. Storage in China at Sea Ports or Airport
By Sea Cargo arriving prior to 20 August 2013
By Air Cargo arriving prior to 20 August 2013
Charges will be passed on as per outlay.
Charges will be passed on as per outlay.
16. Demurrage charges of container at Shanghai port
Dry cargo CNTR
1-10 day
11-20 day
21-40 day
Over 41 day
20’ CNTR
Free
RMB 50.00/day
RMB 92.00/day
RMB 183.00/day
40’ CNTR
Free
RMB 92.00/day
RMB 183.00/day
RMB 365.00/day
1-7 day
8-15 day
16-40 day
Over 41 day
Free
RMB 125.00/day
RMB 225.00/day
RMB 457.00/day
1-7 day
8-15 day
16-40 day
Over 41 day
20’ CNTR
Free
RMB 75.00/day
RMB 133.00/day
RMB 275.00/day
40’ CNTR
Free
RMB 92.00/day
RMB 275.00/day
RMB 548.00/day
High-cube CNTR
40’ CNTR
Open top & flat rack CNTR
The 11th China Self-service, Kiosk & Vending Show 2014 39
NOTES ON TARIFF
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
This tariff applies to all inbound & outbound cargo. Return movement charges are identical to the inward
movement.
This tariff applies per shipment, per exhibitor.
Hazardous or dangerous cargo will be subject to a 50% increase against official tariff.
Full container loads will be charged at a minimum of 23 cbm/20’ and 46 cbm/40’ and 50 cbm/45’.
The volume/weight ratio for airfreight cargo will be calculated at 6:1 and charged based on whichever yields the
greater.
Cargo arriving after our deadlines will incur a 30% surcharge on basic prices.
Shipments routed over Hong Kong will incur destination terminal handling charges which will be passed on as per
outlay. Overtime storage will also be charged at cost. (Approx. RMB 3,155.00/40’, RMB 2,075.00/20’, RMB
290.00/LCL – Min. RMB 415.00 and RMB 3.75/kg Airfreight – Min. RMB 498.00).
Terminal handling charges in Shanghai Seafreight shipment : RMB 250.00 per cbm for LCL cargo (Min. 3 cbm per consignment per exhibitor) RMB
1,870.00/40’, RMB 1,250.00/20’.
Airfreight shipment : RMB 2.50 per kg (Min. 100 kgs per AWB per exhibitor)
Important notice - our quoted THC fees would usually cover all associated terminal handling charges for direct
shipments arriving at Chinese ports/airports. However, if cargo is shipped via LCL or groupage consolidation via a
Shanghai breakbulk agent, we reserve the right to pass on any additional storage charges, documentation and
handling disbursements as per outlay, supported by the agents' invoices.
Shipping company warehouse handling fee will be charges at RMB547.00 per exhibitor per consignment (for
HK LCL shipment).
Cargo despatched under freight collect basis will be paid on your behalf plus a 10% prepayment fee.
Prices include 14 days free storage in Hong Kong calculated as the 7 days prior to our last receiving date for inbound
goods, and 7 days after arrival back in our Hong Kong godown for outbound goods. Additional storage in Hong
Kong if required will be charged at RMB 290.00 per m3 per month. (Minimum 1 month)
Companies using Rogers Worldwide or it’s appointed agents as forwarders will be invoiced by them for all services.
Companies shipping other than by our office or agents are advised that full payment for on-site services must be
received by us before the close of the exhibition in China.
All cargo originating or in transit via Hong Kong will incur Government Import/Export declaration fees of 0.05%
of the declared value, min. RMB 250.00 per exhibitor/declaration. These charges are payable on both the inward
and return movements.
Shipment under ATA Carnet will incur inspection fees of RMB 350.00 per Carnet.
Return sea shipment from or via Hong Kong will incur a documentation fee of RMB 665.00 per consignment.
The 11th China Self-service, Kiosk & Vending Show 2014 40
STORAGE CONDITIONS
1)
The owners/Agents forwarding goods for the storage (hereinafter refer to as “the Depositors”) hereby declare that
they are the Owners of the authorised Agents or the Owners of the goods, and in forwarding the goods for storage
accept these conditions for themselves and all other parties on whose behalf they are acting or who may in any way
be concerned with the said goods.
2)
Goods received for the storage are not insured by Rogers Worldwide (H.K.) Ltd. (hereafter referred to us “The
Company”) and are entirely at the risk of the Depositors. The Company will however effect an insurance of the
goods on behalf of the Depositors if requested to do so by the Depositors in writing provided that the premium in
respect of such insurance is paid or agreed to be paid by the Depositors.
3)
The Company will not be responsible for the condition or contents of any goods received for storage, nor for loss
of weight, nor for any damage to the said goods before or whilst being stored or remaining in storage caused by
dampness, termites, burglary, theft, Act of God, Enemies, hostilities, strikers, lockouts, riots, civil commotions,
affects of climates, monsoons, tempest, torrential rains, floods, temperature changes, heat, fire, lighting, earthquake,
explosion, vermin, white ants, unprotected or insufficiently protected casting or machinery, defective or
insufficiently protected casting or machinery, defective or insufficient packing or packages, obliteration of marks,
hook holes, tearing of covers, bursting of bands or hoops, leakage, rust, decay, sweat, mildew, dry rot, evaporation,
fumigation, accidents, latent defect of the storage containers, inherent vice or circumstance over which the or any
part or parts therefore to any part of parts of their storage container for storage.
4)
The Company may refuse to deliver to any person the goods deposited or any of them unless the storage charges
hereunder accrued due and all others sum if any owed by the Depositors to the Company shall have been
previously paid.
The 11th China Self-service, Kiosk & Vending Show 2014 41
TO BE COMPLETED AND
RETURN BY EXHIBITORS
CONFIRMATION OF ACCEPTANCE (CoA)
1) PLEASE RETURN IF:


You are a Hong Kong exhibitor
You are an Overseas exhibitor shipping directly to Rogers Worldwide, without contracting our offices or agent in your country of origin.
DO NOT RETURN IF:

You are using the services of our recommended overseas offices or agents
2) STANDARD TRADING CONDITIONS
All work is undertaken at owners risk and otherwise in accordance with our terms and conditions of trading, a copy is available upon request.
3) TERMS OF PAYMENT
Inward
: Upon uplift of goods, prior to delivery to stand.
Outward
: Upon presentation of invoice/prior to return of exhibits to sender.
All payment must be made without any deduction or deferment on account of any claim, counterclaim or off-set.
Personal or foreign cheques are not acceptable. Payment can be made by Telegraphic Transfer to our account as
follows:HSBC
HAY WAH BUILDING BRANCH
G/F HAY WAH BUILDING
71-85B HENNESSY ROAD, WANCHAI, HONG KONG
A/C NO. 110-846482-001
(HONG KONG DOLLARS)
OR
A/C NO. 110-846482-838 (U.S. DOLLARS)
SWIFT CODE: # HSBCHKHHHKH
PAYABLE TO: ROGERS WORLDWIDE (HK) LTD.
(Remitting bank charges are to be borne by the exhibitor).
4) INSURANCE
As the official tariff is computed on a volume/weight basis and has no correlation with the value of exhibits, it follows that the cost of
insurance cover is not included in our charges. It is the responsibility of each exhibitor to arrange a comprehensive marine insurance policy
covering transport to the exhibition, during the exhibition, and the return of exhibits to domicile, including the period the exhibits are handled
by us, and also ensure that transport insurance is arranged for any exhibits sold locally.
It is advisable to insure the exhibits through a company of which the People’s Insurance Company of China is the agent in China. Exhibitors
should also bring a copy of the insurance policy to China as it will be required in case we need to file a claim for damage/loss on your behalf
or arrange a local survey report.
5) EXHIBITOR’S ACCEPTANCE
Use of ROGERS WORLDWIDE (HK) LTD’s services - be it partly or in full - and any requirement for additional services at any time before,
during or after the exhibition, expressed orally and/or in writing and/or by conduct, implies acknowledgement and acceptance of the Standard
Trading Conditions and the foregoing terms numbered 1, 2, 3 and 4 above.
For: Self Service China 2014 / 25-27 September 2014 / SWEECC, Shanghai, P.R. China
__________________________________________________
Signature and stamp of Company (Please print name of signatory)
______________________________
Date
Name of Exhibitor:
Contact Person:
Designation:
Telephone :
Fax:
Return / Fax to: Rogers Worldwide (HK) Ltd.
Fax: (852) 2111 1150 / 2111 1152
The 11th China Self-service, Kiosk & Vending Show 2014 42
Safety Management Regulations
1. Enhancing firmly safety awareness
(1)
It is necessary to formulate safety defense plan and measures, to strengthen publicity, education and control, and to
enhance safety awareness of all attendees so as to ensure safety of the Exhibition.
(2)
All attendees should attach high importance to safety work, consciously obey various rules, and maintain the public order.
They should be on the alert not to engage in any illegal acts and be on guard against any accident.
(3)
From the date of move-in, all the personnel entering the exhibition hall should wear their badges ready for check-up by
security men. Such badge shall not be lent to others. No person who has no such badge is allowed to enter. In case of
violation, punishment will be inflicted as per rules.
(4)
Fire prevention must be conducted earnestly. Each unit should enhance fire prevention education on its personnel and make
it well-known to everyone so as to ensure safety.
2. Exhibited samples layout
(1)
All exhibits, samples and personal belongings must be well kept. Before closing every day, valuable exhibits should be stored
in cabinets and safes or under other effective protections, and must be watched and kept by special personnel. Exhibitors
should enter the exhibition hall on time and should not leave the hall ahead of time so as to ensure the safety of all exhibits
and samples.
(2)
Knives, guns and other weapons on display must be watched over by special personnel and safety kept. The number should
be counted at check-in and check-out every day to prevent theft.
(3)
Poisons, inflammables, explosives, radioactive exhibits are strictly forbidden to enter the exhibition hall. Only their imitations
may be displayed.
(4)
Packing boxes, scrap paper and other articles used for and during the move-in period must be cleaned out of the exhibition
hall before the opening ceremony. They are prohibited to be stored within booth, on cabinet top or behind booth walls. In case
of violation, it will be severely punished.
3. Smoking is strictly prohibited in the entire Hall.
4. Rules on materials used in construction and decoration
(1)
Flammable materials such as straw, bamboo, rattan, paper, tree bark, foam, reed, flammable board or carpet, cloth or mould
that have not undergone fire-retardation treatment must not be used as decoration material in the exhibition hall.
(2)
Non-flammable or hard-to-flame materials should be adopted for all decoration uses.
(3)
If construction machines require gasoline, alcohol or other flammable liquid or naked fire operation (welding, gas welding),
application must be submitted to special office of the Organizing Committee 24 hours before use for approval. After approval,
designated supervisor should be sent to supervise safety.
5. Firefighting facilities must be in good condition and in normal operation
(1)
All exhibitors should care for various firefighting devices and facilities to ensure good condition and normal operation of these
devices.
(2)
Nothing may be placed within 1.5 meters before fire hydrant and firefighting devices. Hindrance, enclosure, damage and
misuse of such devices are strictly forbidden.
(3)
Frame-work (including exhibits, lamp-box) must be kept at a safe distance from the ceiling. No form of ceiling-covering is
allowed for any booth and decoration, in order to ensure normal functioning of fire alarm system and automatic firefighting
spraying system.
The 11th China Self-service, Kiosk & Vending Show 2014 43
6. Safety rules for electric materials and equipment used for construction and move-in
(1)
Electric materials and equipment used must comply with the State’s product quality standards and fire-prevention
requirements.
(2)
30mA leakage protector must be installed in the power distribution switch box.
(3)
All electric wires and lines crossing beneath walking ground-surface, carpet and imbedded in decoration must be protected in
conduits (metal or retardant plastic).
(4)
Metal conduits and metal parts must be equipped with electric bridging and safety earthing.
(5)
All electric circuits must have special earthing and be connected with metal parts that may contact electric leakage.
(6)
Tubular lamp and quartz lamp should be protected with asbestos; Ad light-box and lamp-post must have radiation holes for
convection inside. Ballast and starter and trigger must select qualified products inspected by fire department.
(7)
Shields are needed for high-power heating lamps (such as above 100W iodine-tungsten lamp). High-power lamps of over
500W are forbidden to be used.
(8)
Application for power supply in booth is needed. Wiring to switchgear and sockets at random in the exhibition hall is prohibited.
Using ceiling for hanging lamps and wires is not allowed.
(9)
Exhibitors should protect electric devices of the exhibition hall. Random opening, dismantling, and wiring are not permitted.
7. Installation of electric equipment should comply with fire prevention safety requirements
(1)
Private wiring is forbidden. Power sockets must not exceed maximum capacity of 500W. No electric equipment beyond
permissible capacity is allowed to be connected. Private socket-plate is forbidden to be used. Violators of these rules shall be
punished on a charge of posing a threat to safety; all electric devices installed at booths must not be removed or moved by
exhibitors at will, let alone to be taken out of exhibition hall.
(2)
Installation, use of electric parts, and design and laying of lines and pipework must conform to relevant State’s safety
regulations.
(3)
Before builders enter the exhibition hall for construction, they must submit their power load to technical engineering
department for examination by related electricians, then power can be supplied.
(4)
All electric system of electric parts installed at each booth should employ flammable wires qualified by public security and
firefighting departments (with certificates or signs) and to be laid in metal conduits or fire-resistant conduits, and to be
well-bridged with earthing objects; there should be no connection for electric system under carpet; the wires laid crossing
passage ground must be protected; no twisted wire or lead-core wires may be used.
(5)
Radiation holes for heat convection must be reserved inside ad box, lamp box and lamp posts. Ballast for fluorescent lamps
should employ electronic products examined and qualified by firefighting and research units.
(6)
Tubular lamp, radio lamp, quartz lamp at booths must keep a distance of above 30cm from exhibits and decorations, and
junction box needs to be added. No wire may be exposed.
(7)
Use of high-power electric appliances such as electric water kettle, electric stove, electric iron is forbidden at each booth. If
there is actual necessity, only after approval can such be used. Iodine-tungsten lamp should be protected with shield.
(8)
For the key pavilions, self-built booths and central booths, etc., professional electricians should stay on duty in the exhibition
hall.
8. Clean-up Work before Closing
(1)
Before the closing of the exhibition hall every day, all exhibitors’ representatives should cooperate actively with security
personnel to do clean-up work well.
(2)
Main work of clean-up: ① cleaning up flammable odds and ends, kindling and other hazards in booths; ② cutting of power
supply
(3)
for each booth; ③ keeping valuable safety.
The 11th China Self-service, Kiosk & Vending Show 2014 44
Regulations of Penalty on Violation of Rules
For those who violate relevant rules and regulations, the Organizing Committee shall deal with them as per the following
regulations:
1.
Where special booth decoration contractors enter the exhibition hall for construction without the “construction permit”, they
shall be ordered to quit and leave and be instructed to apply for work permit.
2.
Where booth construction goes on in defiance of “Safety Management Regulations”, the contractor shall be ordered to stop for
rectification.
3.
Where the exhibitor connects power supply without approval or increases electric appliances, upon being found, power supply
should be cut off at once. If economic loss has been incurred, the exhibitor is liable for compensation to the Exhibition.
4.
Where booth construction units do not hang out their construction permits at prominent places during construction, do not work
according to drawings or exceed the work scope stipulated by construction permit, once found, Exhibition personnel shall give
oral warning, if the warning is ignored, the Organizing Committee shall revoke its construction permit and all the consequences
arising there from shall be borne by the exhibitor.
5.
6.
Where the exhibitor dismantle and alter standard booth and makeup inside the booth without permission, an oral warning shall
be given and the original state shall be forced to be restored and a fine of double the expenses incurred by such restoration
shall be imposed on; where damage of loss of show material occur, compensation for the price shall be ordered.
Where words on fascia board have been altered without authorization, or where the original fascia board of standard booth has
been covered up in any form, it shall be forced to restore the original state and a fine of double the expenses incurred by such
restoration shall be imposed on.
7.
8.
Where material or show boards are sawed or cut, a fine of double the original prices of damaged articles shall be imposed on;
where show material or show panels are painted, nailed or drilled, the original price of the damaged articles shall be
compensated.
Where walls, panels and passage columns in the exhibition hall are stuck with foam glue or when standard booth is pasted up
fully and mounted again, once discovered, an oral warning shall be given to order the violator to restore them to original state,
to repay the price of the damaged devices and tear down the pasting at once.
9.
Where packing boxes, packing articles, scraps of paper and other odds and ends are stored in the booth, once discovered,
such are regarded as abandoned waste and shall be cleared up by the Exhibition’s personnel.
10. During the move-out, posters in the booth and special build-up in the special booth should be removed and cleaned out of the
exhibition hall by the user units; exhibits and samples of exhibitors must be moved out of the exhibition hall fully and within the
specified time. If the above-mentioned things remain there without permission from security department of the Exhibition, such
shall be regarded as abandoned waste to be disposed of; in case of violation, a circular of criticism will be issued at the next
Exhibition and all the expenses and losses incurred, therefore, shall be borne by the exhibitor.
11. Where any show material, devices, electric appliances, communication equipment and other facilities of the Exhibition are
taken out of the exhibition hall during move-out without authorization, the violator shall be criticized via a circular and a fine of
double the original price shall be imposed on.
12. Penalty for smokers in violation:
1) For exhibitor, the smoker shall be educated and criticized if serious consequences occur, he is subject to punishment by
2)
the State’s law and regulations.
For other personnel, the smoker’s badge for entry shall be confiscated; if serious consequences occur, he is subject to
punishment by the State’s law and rules.
13. During the show, if any exhibitor places exhibits on the passage and refuses to listen to advice, the Organizing Committee
shall detain temporarily the exhibits in violation of rules.
14. Where information leaflet is handed out outside the booth, such information shall be confiscated.
15. Where any badge for entry is lent, the badge shall be confiscated and the borrower shall be brought out, and the lender is
subject to liabilities.
16. If anyone disobeys the check-up of security personnel and makes trouble without reason, his entry badge shall be confiscated
and the violator shall be taken to security department for penalty; if serious consequences occur, he shall be turned over to
police station according to law.
The 11th China Self-service, Kiosk & Vending Show 2014 45
Thank you for your trust and support!
Shanghai UBM Sinoexpo International Exhibition Co Ltd.
Wishes all exhibitors
to get well prepared and achieve best exhibit effect!
The 11th China Self-service, Kiosk & Vending Show 2014 46