59 MERCED IRRIGATION DISTRICT APPROVED MINUTES May 1, 2014 The Board of Directors of the Merced Irrigation District met on the above date, pursuant to notice, at 2:00 P.M. in the Chamber Room at Merced Civic Center. PLEDGE OF ALLEGIANCE Roll call showed the following Board members present: i Directors: Tim Pellissier President- Division 1 Scott Koehn Division 2 Dave Long Billy Pimentel Vice President - Division 3 Division 5 Roll call showed the following Board member absent: Director: Kevin Gonzalves Division 4 The following MID Employees were also present: General Manager Deputy General Manager, Water Resources John Sweigard Phillip McMurray Bryan Kelly Deputy General Manager, Water Rights/Supply Deputy General Manager, Energy Resources Don Ouchley Director of Administrative Services Jennifer Carter Risk Management Officer Dan Aguilar Information Technology Specialist Executive Assistant to General Manager Michael Howells General Counsel Hicham Eltal Crystal Guintini CORRECTIONS OR ADDITIONS TO THE AGENDA 1 General Counsel McMurray made a recommendation to combine the Safety Update Report and Action Item Number 3. PUBLIC COMMENT None CONSENT CALENDAR 1. Board Minutes March 18, 2014 On a motion by Vice President Long seconded by Director Pimentel; the Board unanimously accepted the Consent Calendar. ACTION/DISCUSSION ITEMS Risk Management Officer Aguilar presented a Safety Award to the Electric Services Department on behalf of American Public Power Association ("APPA"). Mr. Aguilar stated the Electric Services Department has had zero recordable injuries since 2010. The achievements and efforts of safety District wide were presented to the Board of Directors. Mr. Aguilar recommended the Board of Directors to consider adoption of Resolution No. 2014-23 ACWA/JPIA Commitment to Excellence Program. After discussion and congratulating District employees, on a motion by Director Koehn to accept Resolution No. 2014-23, seconded by Director Pimentel; the Board unanimously approved the motion. Director of Administrative Services Carter requested the Board review and consider adoption of revisions of MID Employee Handbook and Policy Manual. After discussion and on a motion by Director Koehn, seconded by Director Pimentel; the Board unanimously approved the motion. " 60 Ms. Carter requested the Board review and consider adoption of Resolution No. 2014-22 adopting changes to MID's classification and compensation plan and associated wage schedule for NonBargaining Unit Employees. Ms. Carter reviewed the classification and compensation survey that was conducted earlier in the year and the methodology of the survey. Director Koehn stated that the Finance/Administration Committee reviewed the material and recommended adoption of the classification and compensation plan. After discussion and on a motion by Vice President Long to approve Resolution No. 2014-22, seconded by Director Koehn; the Board unanimously approved the motion. Deputy General Manager Water Rights/Supply provided a Water Supply update to the Board. After a discussion of updated hydrology information, Mr. Eltal indicated staff's recommendation that the Board increase the available surface water supply for Class I Users from 0.5 AF/AC to 0.7 AF/AC, and Class II Users from 0.25 AF/AC to 0.35 AF/AC. After further discussion Vice President Long made a motion to increase the available surface water supply as recommended including the extension to the water season, seconded by Director Koehn; the Board approved the motion. The vote was as followed: Ayes: Koehn, Long, Pellissier Noes: Pimentel Abstain: None Absent: Gonzalves Director of Finance Stubbert stated the draft 2014-2015 Operating and Capital Budget has been received multiple times by the Finance/Administration Committee as well as the Board. Mr. Stubbert stated it is recommended that the Board and public review the budget over the next 30 days, and the item will return on the Board's June 3, 2014 agenda for final consideration and approval. In addition on June 3, 2014. General Manager Sweigard addressed the Board regarding the drought and its effects on the mooring situation at Lake McClure. Mr. Sweigard stated that after significant consideration and consultation with mooring and construction experts, there are two options to deal with the very low lake levels anticipated at the lake; houseboats could be removed from the lake before lake levels get too low to use the existing boat ramps, and/or the District could install new mooring lines that could allow some houseboats to remain in the lake at times of very low water levels. Staff is currently looking for volunteers to remove their houseboat from lake; the current plan is to keep no more than 180 houseboats on the lake. In addition, Mr. Sweigard asked for authorization to access the District's line of credit in the amount of $500,000 to work with a construction company and engineer to develop a construction and drought plan for new houseboat mooring lines. Mr. Sweigard stated the program would benefit each houseboat owner and expects that the total cost for removing houseboats as well as constructing new mooring lines will be divided evenly among all houseboat permit holders regardless of whether their particular boat is pulled from the lake or left on a mooring. After further discussion, the Board agreed with the direction summarized by Mr. Sweigard and on a motion by Director Koehn to allow access to the District's line of credit in the amount of $500,000, seconded by Vice President Long; the Board unanimously approved the motion. REPORT ITEMS Deputy General Manager Energy Resources Ouchley presented the March 2014 Energy Resources Report. DIRECTOR REPORT None r CLOSED SESSION At 3:30pm, President Pellissier announced that the Board would adjourn to closed session. General Counsel McMurray reported that the Board would meet with counsel to discuss 2 matters of anticipated litigation pursuant to Government Code section 54956.9(d)(2), and three (3) matters of existing litigation involving the matters of Gallo Cattle Company v. MID, et al., Merced Superior Court Case Numbers CV001051 and CV003031, and S&R Farms v. MID, Merced Superior Court Case No. CV002682, pursuant to Government Code section 54956(a), each of these as described on the agenda. There was no public comment on any item listed on the closed session agenda. 61 At 3:40pm, President Pellissier convened the closed session with Board members Koehn, Long, Pellissier and Pimentel present. At 4:15pm, the Board returned to open session. General Counsel McMurray reported that the Board took action in closed session authorizing legal proceedings in one (1) matter of anticipated litigation. The names of parties, factual basis and other details of the proceedings will be made public if and when legal proceedings commence. The vote on the action was as follows: Ayes: Koehn, Long, Pellissier, Pimentel Noes: None Abstain: None Absent: None Mr. McMurray also reported that the Board received information and advice from Counsel on the other items listed on the closed session agenda and provided staff with direction, but took no other " action in closed session. ADJOURNMENT President Pellissier adjourned the meeting at 3:42 P.M. The next scheduled Board of Directors meeting is Tuesday, May 20, 2014 at 10:00am. /7tfW?^ Dave Long, Vice President & APPROVED: L^_ Tim Pellissier, President • "
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