Internship Position Letter

Internship Position Letter
Josie Beech
555 F Street
6
Davis, CA 9561
x
(530) 75x-xxx
November 10,
20xx
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Josie Beech
Josie Beech
Enclosure
University of California, Davis 35
Resumes and Correspondence
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Career Position Letter
146LaRueRoa
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Jennifer A . Lee
is,CA95616
• (530)XXX-X
XXX • [email protected]
ucdavis.edu
Date
Ms . Emily Smyr
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Proactive Consu
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50 Streetcar St
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San Francisco,
CA 94xxx
Dear Ms . Smyr
Resumes and Correspondence
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Sincerely,
Jennifer A. Lee
Jennifer A . Lee
Enclosure
36 University of California, Davis
University of California, Davis 37
Joe Green
Joe Green
Sincerely,
Allison Aggie
Allison Aggie
Sincerely,
Note: remove any proverbs, quotations, or
sayings from your signature block!
I will call next week to see if we can arrange a brief meeting at your
­convenience. Thank you for considering my request.
I am an economics student and am exploring career paths open to me. I am
interested in securities, trading and investment banking, but want to prepare
for my campus interviews next quarter with a clear sense of direction. I would
appreciate your advice on these career fields as well as information about the
daily activities of a broker.
Dr. Arnold Best, professor of economics at UC Davis, suggested that I ­contact
you. He thought that as an alumna you would be in an excellent position to
assist me with gathering career information.
Dear Ms. Smith:
November 10, 20xx
Resumes and Correspondence
Thank you for your understanding. I hope we can meet in the near future to discuss my
­qualifications for the Marketing Assistant position offered by the your company.
My internships with Look Public Relations and Real Marketing have provided me with the
­experience and qualifications you desire in the Marketing Assistant position. This
experience, in combination with my Managerial Economics major, make me a strong
­candidate for this position.
Please accept my apology for missing the interview scheduled with ABC Company on
Thursday, March 20 at 2:15 p.m. I experienced an unforseen emergency that kept me
from meeting with you. Your company offers an ­invaluable opportunity, and I appreciate
any consideration you can give me in ­rescheduling my interview.
Dear Ms. Brown:
Ms. Sally Brown
ABC Company
123 Main Street
Anytown, CA 95XXX
March 21, 20xx
123 D Street
Davis, CA 95616
(530) 758-xxxx
To: [email protected]
Fr: [email protected]
Subject: Request for Advice
Prospecting/Networking Letter (in e-mail format)
Prospecting/networking letters seek details on ­available ­positions, the contact
names of people in hiring departments, and/or information on the company of
interest.
An apology letter is a personalized note apologizing for a last-minute interview
cancellation or no-show. The note is an effort to remain in good standing with
the company.
Apology Letter
­Prospecting/Networking Letter
Apology Letter
Additional Letter Samples
38 University of California, Davis Karen Miller
Karen Miller
Sincerely,
In closing, I would like to emphasize my interest in the Student Advisor position with the
Internship and Career Center for the 20XX-20XX academic year. I look forward to hearing from
you and can be reached at (530) 754-xxxx. From March 25 through March 30 (spring break) I
can be reached at (510) 922-xxxx. Thank you again for your time and consideration.
I hope you will contact Maggie Smith, Customer Records, PG&E, at (916) 454-xxxx. She can
­provide additional information on my ability and promise. Her name is not on the Reference Sheet
I submitted to you at the conclusion of the interview.
Thank you for the opportunity to interview this afternoon. After our meeting I am even more
interested in joining your student staff. The employees I met were very friendly and the Center
seemed to be a welcoming environment. My experience as a resident advisor has provided me with
outstanding ­training, good organizational and leadership skills, and the opportunity to develop a
solid work ethic. I have also been successful in resolving issues for residents that required
sensitivity. My summer job with PG&E required that I meet deadlines, maintain records and
generate reports. I am very familiar with Access, and­­­­­­used it extensively at PG&E.
Dear Ms. Kalifi,
Ms. Karen Kalifi, Coordinator
The Internship and Career Center
University of California, Davis
One Shields Avenue
Davis, CA 95616
March 12, 20xx
1234 Raleigh Court
Davis, CA 95616
(530) 754-xxxx
[email protected]
Follow-Up
Thank-You
Patricia
M. Raidt
Patricia M. Raidt
Sincerely,
I’m including an updated copy of my resume for your review and would welcome an
opportunity to speak with you further. Please let me know if I can answer additional
questions about my experience or to schedule an interview.
My background as a Biotechnology major has prepared me to understand the theory behind
the work at your company and has supplied me with a number of the skills you described
as necessary including PCR, gel electrophoresis and aseptic technique. You emphasized
the value of teamwork within your organization. I believe my participation in the Student
Leadership Development Series and as a Student Advisor in the Human Corps office attest
to my ability to work as a team member while being independently responsible for
prioritizing my work and meeting deadlines.
Thank you for discussing the various laboratory positions available within your
company at the UC Davis Career Fair on February 8, 20xx. I am excited about both the
manufacturing and quality control divisions of your organization and would like to work
for EGP Laboratories after I graduate in June.
Dear Mr. Arp,
Mr. David William Arp
Hiring Manger
EGP Laboratories
123 Street Name
Sometown, ST 00000
March 12, 20xx
7777 Hollywood Road
Davis, CA 95616
(530) xxx-xxxx
[email protected]
If you don’t hear from a company within two or three weeks of submitting your resume
or interviewing with them, follow-up with a phone call or a follow-up letter. It is ­also advisable to send follow-up letters to company representatives you speak to at career fairs.
Follow-up Letter
A thank-you letter underscores your continued interest in the position and
demonstrates courtesy and appreciation. It should emphasize your background
and reference your interview or meeting. Thank-you ­letters should be sent to the
interviewer(s) within 24 hours of your interview. If you interview with a panel send
each panelist a thank-you ­letter. Thank yous should be sent after follow-up interviews
as well. Handwritten notes, cards, or emails are also acceptable.
Thank-You Letter
Resumes and Correspondence
Additional Letter Samples
David Fox
David Fox
Robyn Ryan
Robyn Ryan
Sincerely,
Sincerely,
Regretfully, I must decline your offer as I have accepted position at another firm.
I am grateful for the offer of a career position with your ­organization. My interviews with
you and other members of the staff were pleasant, and I was very impressed with the
­excitement, productivity and strengths of XYZ, Inc.
Dear Ms. Richard:
I appreciate the opportunity to interview with your organization and want to thank you for
your time and consideration.
Resumes and Correspondence
I look forward to a satisfying and mutually productive career with ABC Corporation.
I understand this is a 12-month career position, and I will begin employment on (date). I have
read and understand the information contained in the benefits package and agree to my salary
offer of ($ _____). If any of this information is in error, please clet me know as soon as possible.
I can be reached at (530) 756-xxxx.
Thank you for your letter of March 25, 20xx and your invitation to become a member of your
organization following ­graduation. I am pleased to accept your offer of employment.
Dear Mr. Jones:
Jeanne Richard
Vice President
XYZ, Inc.
1000 Smith Way
Los Angeles, CA 90XXX
May 13, 20xx
March 28, 20xx
Mr. Kevin Jones
Personnel Manager
ABC Corporation
3 Wallaby Place
San Francisco, CA 10XXX
1313 Ivory Tower Lane
College Town, CA 91984
(530) 75x-xxxx
Declining an Offer
It is courteous to inform employers from whom you’ve received offers that you have
accepted another position. Your letter should be positive and gracious, but need not
elaborate on the reasons for your decline. Indicate your appreciation of the ­offer, and
thank ­people who were particularly helpful.
Letter to Decline a Job Offer
192 Beta Drive
Davis, CA 95616
(530) 75x-xxxx
Accepting an Offer
If you are relocating let the employer know your travel plans and expected date of arrival. Let
the employer know your new (or interim) ­address and telephone number.
Notify the employer as soon as you decide to accept a job offer. Confirm your ­acceptance
in writing even if you’ve already accepted the offer by telephone. Restate the date of the offer,
the position, the salary, and the starting date. Express ­enthusiasm for the company and your
­position and future with it.
Letter to Accept a Job Offer
Career Development
Additional Letter Samples
University of California, Davis 39