Preschool-Aged Student Enrollment and Program Services Refresher

Preschool-Aged Student
Enrollment and Program
Services Refresher
Agenda
• What is a preschool-aged student?
• What is the difference between Grade PS and Grade PK?
• How do you report a Grade PS student’s Enrollment and
Program Service records?
• How do you report a Grade PK student’s Enrollment and
Program Service records?
• How do you report a Grade K student’s Enrollment and
Program Service records when they received summer CPSE
services?
What is a preschool-aged
student?
• In New York State, a child age 3-5 and not enrolled in
Kindergarten is considered a preschool-aged
student.
• Grade “PS” and Grade “PK” students are both
considered preschool-aged.
What is the difference between grade
“PS” and grade “PK”?
• Grade “PS” students are NOT enrolled in a
prekindergarten program in your school or a universal
pre-K program.
• Grade “PS” students are children referred to the CPSE for
special-education eligibility determination (Code:
4034/140) and students receiving preschool specialeducation services (Code: 0011), i.e. at an approved
preschool for students with disabilities or at home by the
county.
• Grade “PK” students are children who are enrolled in a
prekindergarten or universal pre-K program.
• Note: A student should only be reported as Grade “PK” if
he/she is in a Pre-K program operated by your district or
in a Universal Pre-K program under contract with your
district.
How do you report a grade “PS” student’s enrollment
& program service records?
In this example, the child is: classified and receiving services :
Grade PS:
Classified/
Receiving
Services
Grade PS:
Disability
Type
In this example: The grade “PS” child is in the determination
process and then classified:
Grade: PS
Determination
Process
Grade: PS
Determination
Process &
Classified/
Receiving
Services
** If Classified – Report a 5786 disability code in Program Services!
A Grade “PS” student whose determination process
starts in one school year (4034) and ends in another
(140)
• If you have a Grade “PS” student referred for CPSE
evaluation (4034) on 5/1/2011 for example and the
CPSE determination (140) was made on 7/16/2011
for example, you would end the determination
process (140) on 6/30/2011. You cannot start the
next school year (which starts on 7/1/2011) with an
Exit Code.
• The exact dates for the 4034 and 140 codes would
be collected from the Special Ed Events data.
How do you report a grade “PK” student’s
enrollment & program service records?
In this Example: Every PK student gets the 0011 enrollment record.
However, only classified PK students get the 5786 program service record.
Grade PK:
Enrolled in a
PreK
Program in
your
Building
If Classified/
Receiving
Services –
Give a 5786
Disability
Type
How do you report a grade “K” student’s
enrollment records when they received summer
CPSE services?
Enrollment
Records for
Summer CPSE
Services (PS):
Enrollment
Records for
Grade K Starting in
September
How do you report a grade “K” student’s
program service records when they received
summer CPSE services?
Program
Service
Record for
Grade “PS”
Program
Service
Record for
Grade “K”
Contacts
• Jeff Baker – Data Warehouse Manager
– [email protected]
– 518-862-5410
• Gail Galusha – Data Readiness Coordinator
– [email protected]
– 518-862-5323
• Data Warehouse hotline – 518-862-5409
• Data Warehouse email hotline – [email protected]
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