LSE accommodation fees 2015-16

HANDMADE // NON PROFIT
EXHIBITOR APPLICATION
May 17 – 18, 2014 / NTC Promenade / 10am - 5pm
Brought to you by the Chloe Nichols Foundation a 501 (c) (3) Non Profit
KIDSFEST SAN DIEGO IS SAN DIEGO’S LARGEST HANDS ON, CREATIVE FESTIVAL FOR KIDS AND THEIR
FAMILIES. IT IS A WEEKEND LONG EVENT FILLED WITH SIMPLE, ORGANIC, CREATIVE PLAY FOR KIDS. WE ARE
EXCITED THAT YOU ARE AN INTERESTED EXHIBITOR. PLEASE TAKE THE TIME TO FILL OUT THIS FORM IN ITS
ENTIRETY…THE MORE DETAILS THE BETTER. AS WE WOULD LIKE TO ACCEPT EACH AND EVERY EXHIBITOR,
WE MUST STAY TRUE TO OUR EVENT BRAND IN ORDER TO CREATE THE BEST EXPERIENCE FOR OUR
ATTENDEES. WE PLACE A STRONG EMPHASIS ON THE TENT SET UP AS WELL AS THE FREE ACTIVITY. WE ARE
DIFFERENT FROM AN EXPO, TRADE SHOW, OR FAIR. THIS IS NOT A “SHOW UP WITH A TABLECLOTH AND ASK
FOR EMAIL ADDRESSES” KIND OF SHOW. WE WANT PARENTS TO WALK AWAY INSPIRED BY YOUR COMPANY
AND KIDS EXCITED ABOUT YOUR ACTIVITY…OR VICE VERSA.
APPLICATION DEADLINE: February 21, 2014
EARLY-BIRD SPECIAL: If your Application is turned in by January 2, 2014 you
will receive $50 discount off of your application fee.
ARE YOU FILLING OUT THE CORRECT EXHIBITOR APPLICATION?
Handmade: This application and fee is structured for a small business that creates handmade products.
If you make table forts, child hair ties, bubble wands, etc. with your own two hands and have a business
license, then the Handmade Application is for you. Fee: $ 295
Non-profit: If you are a registered non-profit with a non-profit tax-ID number, then Non-Profit
Application is the application for you. Fee: $ 295
Small Business: if you do not create products with your own two hands, but you would love to get your
small business involved, then Small Business Application is for you. Small businesses only have one
location and are privately owned. Fee: $495
Corporate Business: This application and fee is structured for the businesses with more than one
location and/or corporately owned. If you have a great company and you would love to share it with
our attendees, then the Corporate Application is for you. Fee: $ 695
CONTACT INFORMATION
Company Name:
Company Name for Signage:
Name & Title of Contact:
Mailing Address:
Phone:
Cell:
Email:
Fax:
Facebook page:
Twitter: @
Federal ID, Non-Profit # or SS:
EVENT PARTICIPATION INFORMATION
Please describe your company and what you will be promoting at KidsFest San Diego.
Please select preferred activity area. Activities that are catered towards a particular zone
are more likely to be placed within that zone. No one is guaranteed a particular zone, but
we will do our best to suit everyone’s needs. (Please circle one)
GREEN THUMB
CREATION STATION
SNACK SHACK
DRESS UP//DANCE PARTY
MESSY ZONE
BUBBLE ZONE
BUILD-IT CONSTRUCTION
KidsFest San Diego is a special event designed to foster the imagination of young children.
We are NOT a trade show, expo or fair. Although trade shows, expos and fairs can be good;
our goal is to be a unique event that inspires creativity. Therefore we will only be accepting
those who fit our mission best. Your activity plays an important role in the decision making
process. Each booth is required to have an interactive, free activity that engages children
ages 2-10 years old. Please describe your booth activity in detail below. Keep in mind that
KidsFest San Diego reserves the right to accept only those exhibitors that incorporate
activities deemed suitable for this event. Please see the Activity List included as a guide for
your activity.
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Please list any items to be sold during KidsFest San Diego and the price point.
Please include any special instructions or needs for your booth.
H A ND M A D E // N O N PR O FI T B O OTH I N FO R M A TI O N
Includes:
• 10’x10’ Space
• 8’ banquet table
• Two chairs
• One waste basket
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One top-hanging sign
Two exhibitor badges
Four event tickets
Link on KidsFest website
Application Deadline: February 21, 2014 (no personal checks after February 21,
2014)
Set-up information and additional event details will be emailed in early April.
(Note: Booth placement may not yet be available at this time.)
Booths are placed on a first-come, first-served basis & at the discretion of KidsFest
San Diego.
EXHIBITOR INFO RMATIO N
Fee:
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Early Bird Special (Complete Application Submitted by January 2, 2013): $245
Standard Booth: $295
Deposit:
A $100 deposit check is due at the submission of your application. This deposit will only be
accepted as a check. The check will not be cashed unless you incur fees or damages as
listed below. If fees have been incurred, then we will notify you with an itemized list before
the check is cashed. If fees or damages are not incurred then we will return the check to
you. Please read through our Term & Conditions for a better understanding of our fees.
Fees:
• Late application fee (if accepted): $50
• Late personal check // returned check
fee: $35
• Early Closure of Tent Space Fee: $50$100
• No activity at booth: $100 (additional
costs may incur)
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•
Soliciting/Distributing Penalty: $100
(possible expulsion from event)
Failure to clean tent/table space: $50100 (includes disposal of all trash can in
proper receptacle)
Insurance:
Exhibitors are required to carry insurance coverage and present a copy of their Certificate of
Insurance with their application. The certificate of insurance from your insurance carrier
should indicate that your participation at this event is covered under that policy and naming
the underlined below as additional insured:
The Exhibitor hereby indemnifies KidsFest San Diego, The Chloe Nichols Foundation, The
Venues of NTC Promenade and the City of San Diego and KidsFest San Diego and the Chloe
Nichols Foundation agents, employees and offices against, and agrees to defend and hold
them harmless from any and all liability, loss, expense, damage, claims, injuries and causes of
action arising out of or resulting from or in connection with the Exhibitor’s work or activities.
REFUN D CA N CELLATIO N POLICY
Cancellations received in writing by February 21, 2014 will entitle exhibitor to a 50%
refund. No refunds will be issued after February 22, 2014.
PAY ME NT
Check enclosed
Visa
MasterCard
American Express
(payable to Chloe Nichols Foundation)
Card No.
Security code
Exp. Date
TOTAL amount to be charged $
Billing Address:
Authorized Signature
A P P LICA T IO N CH E CK LIS T
EXHIBITOR APPLICATION FORM
PAYMENT INFORMATION FOR BOOTH FEE
SECURITY DEPOSIT CHECK OF $100
SIGNED COPY OF THE KIDSFEST TERMS AN CONDITIONS
CERTIFICATE OF INSURANCE
COPY OF SELLERS PERMIT [if applicable]
(Applications received after February 21, 2014 will receive a late fee of $50.00.
Incomplete applications will not be accepted)
RETURN APPLICATION via Email or Mail
Chloe Nichols Foundation
Attn: KIDSFEST San Diego
3290 Avenida Anacapa
Carlsbad, CA 92009
Email: [email protected]
NOTE: you should receive a confirmation email that KidsFest San Diego has
received your application within one week of sending it. If you have not received a
confirmation, please feel free to contact us.
ACKNOWLEDGEMENT OF TERMS
I hereby warrant and confirm that the above information is, to the best of my knowledge,
true and correct, and further certify that I have read all of the information provided in this
application and agree with the Terms & Conditions provided. It is agreed and understood
that the completion of this application shall not be binding either to the proposed exhibitor
or to KidsFest San Diego, until accepted in writing by KidsFest San Diego.
Submission of this application, and the payment of fees, does not guarantee a space.
KidsFest San Diego will review the applications and notify you of your acceptance. If you
are not chosen your payment and deposit check will be returned.
SIGNATURE
For more information, please contact us at:
[email protected]
For office use only:
Account:
Date Received:
Application Complete:
Note:
TITLE
DATE
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